Welcome Event Chairpersons!!! Thank you for volunteering to
Chair an Event. New Club Experience Give back to RMR community
Satisfaction of Contribution Meet and Get to Know Others Get to add
your touch to an event Role of Event Chair is: Organize and run a
successful fun event Obtain RMR Board approval for your event
Coordinate and Communicate with the available volunteers and
resources within RMR / AMR (develop a plan, then work the plan)
Trust but Verify Maximize the fun factor... Team work works 2
Slide 3
Overview Event Schedule & Chairs Resources Executive
Summary of 2014 Event Chair Guidelines Event Chair Guidelines An
Overview Event Timeline and Checklist Budgeting Fees and Rewards
Communication Channels Questions 3
Slide 4
2014 RMR Events Tours/Rally April 12 - Helga's May 25 -
Edelweiss June 21-23 - Steamboat Springs June 28 - Gimmick Rally
July 26 - Peak to Peak Aug 24 - Triple Bypass Sept 6-7 R/T Charity
Sept 14 - Fall Foliage Oct 11 Edelweiss Concours June 8 Holiday
Party Dec 13 Autocross Eiskhana January 18 May 17/18 July 5 - ???
Aug 23 October 25 Drivers Ed/Club Race (HPR) April 26/27 Ladies Day
June 7 at CHP Track June 21/22 July 19/20 August 16/17 - Club
Race/Super DE Sept 20/21 Oct 18/19 4
Slide 5
2014 Event Chairs 5 Eiskhana Angela Hill PBC Tours Erik
Behrendsen Speed Fever V April DE - Troy Nakatani & Joe Warren
May AutoX School & AutoX Chris Sulley Ladies Day DE Kathy
Fricke & Karen Harrison Concours dElegance RMR Representative
Jerry Medina June DE Jim Thorburn, Rob Lorentz & Gregg Bell RMR
Gimmick Rally David Schmidt July AutoX - ??? July DE Gavin Yuill
& Dave Buehmann
Slide 6
2014 Event Chairs Continued 6 Club Race/Super DE - Vicki
Earnshaw & Brian Leary August AutoX Jon Barr & Carl Boecher
Drive for the Kids Round Table Tour Repsentatives Andy Foreberg
& Steve Wright September DE - Dan Carlson & Dan Mayer
October DE Bill Emery & Dale Hartzell October AutoX Chris
Sulley Holiday Party Kathy Fricke, Marcia Hubbell & Nancy
Warren
Resources Continued 8 Safety Scott Henderson 303 521 9007
[email protected]@aol.com Safety Bo Jensen 303 775 3219
[email protected]@gmail.com HPR Grid J. Eric Elliff
720-904-0771
[email protected]@judicial.state.co.us
Timing Joe Warren 303-604-1289
[email protected]@hotmail.com Treasurer Rick
Seiferth 303 973 1771 [email protected]@msn.com
Webmaster Scott Rogers 970-686-0538
[email protected]@wirestone.com RMR President Jim Widrig
303 655 7495 [email protected]@aol.com Other Resources
Western Ambulance Company - HPR & Ladies Day at CHP Track Steve
McMillan Head Special Events Division 303-469-3325 Office 720 339
1046 Cell [email protected]@hotmail.com Byers
General Store Christina Dawkins Operations Manager 303-822-5325
[email protected][email protected] HPR Concession
- Colorado Grill Mario Martinez 303 371 4983
[email protected][email protected]
Slide 9
Resources Continued - Registrars 9 April DE SFV Joe Warren and
Bill Allen May Autox School and Autox Vicki Cox-Jones Ladies Day
June Bill Allen June DE Cristina Iordan and Donna Helberg July
Autox Harry Jones July DE Nancy Buehmann August DE Nancy Warren
August Autox Luann Dodge September DE Donna Helberg and Cristina
Iordan
Slide 10
Resources Continued Registrars 10 October DE E.J. Bennett
October Autox - ???? Holiday Party Sarah Henderson and Margaret
Henderson
Slide 11
EX Summary - Whats Really New - 1 11 RMR will be obtaining
ambulance service at HPR through the track with Western Ambulance
Control, Equipment, Grid, Photographers and Tech Inspection (at the
track) will have to register in a special section of
Motorsportreg.com each day of event if they are not driving RMR
will be giving Motorsportreg credits to Event Chair, Registrar,
Control, Grid, Photographers, Equipment, Tech Inspection (at
track), CDIs and NDIs (no free lunches this year) Everyone who
works or volunteers at an event gets the event take- away
Slide 12
EX Summary - Whats Really New - 2 12 RMR will not be allowing 2
driver cars in DEs when both drivers are first time novices. RMR
will not be allowing 3 driver cars in DEs. Due to HPR contract we
must provide our own Beer 30 food at the track or use the HPR
concession vendor, no outside vendors. RMR will be doing a quick
and simple survey of participants through Motorsportreg.com after
the event. Asking for 4 (Four) News Letter Articles RMR News Letter
Guidelines Section on Communication Channels
Slide 13
Executive Summary Continued 13 Where to go for help:
Rmr.pca.org under rules/info/forms Pca.org under Activities or
after signing in, under Insurance Formsthen under Event Management
Email or call Joe Whats really changed: Section 103 General
Guidelines for Events Section 104 Event Timeline and Checklist
Whats been modified: Almost everything has been looked over,
updated and perhaps moved around Follow up, questions, corrections,
thoughts, concerns to Joe Warren, email is best
[email protected] or 303 604 1289 H or 303 902 3045
[email protected]
Slide 14
14
Slide 15
Event Chair Guidelines an Overview-1 15 File Contents 001Cover
002Table of Contents 003Executive Summary The Major Information
1012014 AMR/RMR Event Calendar 102People Resources and Contacts
103General Guidelines for Events 104Event Timeline and Checklist
105Communications Channels 106RMR Event Fees and Rewards 107RMR
Post Event Survey 108AMR/RMR Event Rules 109AMR/RMR Technical
Inspection Guidelines
Slide 16
Event Chair Guidelines An Overview-2 16 Planning Tools 201Event
Budget Planner HPR DE 202Event Budget Planner Autocross 203RMR
Registration Guidelines 204RMR News Letter Guidelines 205RMR Radio
Guidelines 206Example 4 Run Group Schedule HPR 207Example 5 Run
Group Schedule HPR 208Sample Drivers Meeting Agenda 209Example
Food, Water, Soft Drinks, Ice order for HPR DEs
Slide 17
Event chair Guidelines an Overview-3 17 Other Information
301New Driver Information Sheet 302Flags Explained 303Grid
304Typical Insurance Certificate Post at Registration 305Junior
Participation Program Information 306Junior Participation Program
FAQ 307Junior Participation Program Minors Assumption of Risk
308Junior Participation Program Waiver 309Noon Time Touring Laps
310Parental Waiver for Touring Laps
Slide 18
Event Chair Guidelines An Overview 4 18 Track Maps 401High
Plains Raceway 402High Planes Raceway Passing Zones 403LaJunta
404Pueblo 405Colorado Highway Patrol Track, Golden Colorado
Slide 19
Event Chair Guidelines An Overview 5 19 Forms 501RMR Expense
Report Form 502RMR/AMR Drivers Education Pre-Tech Inspection Form
(2014) 503Observers Report-DE-2012 504Observers
Report-Autocross-2012 505Observers Report-Rally-2012 506Observers
Report-Tour-2012 507Observers Report-Tech Session-2012 508Post
Event Report 509PCA_Incident_Report-2012
Slide 20
Event Chair Guidelines An Overview 6 20 Waivers
601RELEASE_AND_WAIVER_OF_LIABILITY- PCA2009
602_Driving_or_Riding_Minor_and_Parent_Form_WAIVE R-PCA2009
603Minor_and_Parent_Form_Waiver_Observers_Only- PCA2009 604Parental
Waiver Touring Laps
Slide 21
Time to get hands on 21 Lets look over the RMR.PCA.org web site
Once you get there look for the tab marked rules/info/forms at the
top the page and click on it Then scroll down the page until you
get to Event Organizer Forms & Documents Scroll down a little
more to 2014 Event Chair Manual and all forms Now if you click on
the blue line Zip File (All documents below indicated) you will
down load the entire 2014 Event Chair Guidelines, a handy reference
to have for your event
Slide 22
More Hands On - 2 22 If you download the entire document take a
look at what you have All the pdfs for the Guidelines Source
documents for spread sheets Take a look at section 104 a day by day
Event TimeLine and Check list, you can print this out and modify or
add for your event. Take a look at section 201 a spreadsheet
template for your HPR DE with most of the hard stuff filled in
(check the sheets at the bottom)
Slide 23
More Hands on - 3 23 Check out section 106 on fees and
rewards!!! Check out section 105 on Communication Channels, who
knew that there were so many ways to advertise your event,
including contacts in the BMW, Mini5280 and Audi clubs
