Upload
others
View
1
Download
0
Embed Size (px)
Citation preview
February 11 2019
BOARD OF EDUCATION
CINCINNATI, OHIO
PROCEEDINGS
BUSINESS MEETING
February 11, 2019
Table of Contents
Roll Call . . . . . . . . . . . . . . . . . . 132
Minutes Approved . . . . . . . . . . . . . . . . 132
Report of the Student Achievement Committee January 17, 2019 . . . . . . 132
Report of the Finance Committee January 17, 2019 . . . . . . . . . 140
Announcements/Hearing of the Public . . . . . . . . . . . 155
Presentations . . . . . . . . . . . . . . . . . 156
A Resolution to Request a Waiver for Alcohol Use at The Rawson Estate Located at
3737 Clifton Avenue, Cincinnati, Ohio, 45220 . . . . . . . . . .
156
A Resolution Rescinding Board Policy: 6320.03 – Local Business Enterprise Initiative . 157
Report of the Superintendent
Recommendations of the Superintendent of Schools . . . . . . . .
1. Certificated Personnel . . . . . . . . . . . . . 159
2. Civil Service Personnel . . . . . . . . . . . . . 164
Report of the Treasurer
I. Agreements . . . . . . . . . . . . . . . 171
II. Award of Purchase Orders . . . . . . . . . . . . 171
III. Late Requests . . . . . . . . . . . . . . . 172
IV. For Board Information . .. . . . . . . . . . . . 172
V. Then and Now Certificates . . . . . . . . . . . . 173
VI. Award of Contracts – Request for Proposals. . . . . . . . . 174
VII. Donations . . . . . . . . . . . . . . . . 176
VIII. Grants . . . . . . . . . . . . . . . . 177
Inquiries/Updates . . . . . . . . . . . . . . . . 182
Assignments . . . . . . . . . . . . . . . . . 182
Adjournment . . . . . . . . . . . . . . . . . 182
February 11 132 2019
REGULAR MEETING
The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in the
ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, February 11, 2019 at 6:47 p.m.,
President Jones in the chair. The pledge to the flag was led by President Jones.
ROLL CALL
Present: Members Bates, Bolton, Messer, Moroski, President Jones (5)
Absent: Members Copeland-Dansby, Davis (2)
Superintendent Catherine L. Mitchell was present.
MINUTES APPROVED
Mrs. Bates moved and Mr. Moroski second that the minutes of the following meetings be approved without reading, copies of said
minutes having been distributed to members and made available to the public and news media on February 12, 2019.
Special Meeting – January 24, 2019
Special Public Meeting – Board Work Session – January 24, 2019
Special Meeting – January 28, 2019
Business Meeting – January 28, 2019
Passed viva voce.
President Jones declared the motion carried.
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
The Student Achievement Committee (SAC) met on Thursday, January 17, 2019 at 1:30 PM at the Cincinnati Public Schools
Education Center in the Conference Room 1-A.
ATTENDEES
Student Achievement Committee Members
Chairperson Eve Bolton, Ozie Davis III, Mike Moroski
February 11 133 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Administration/Staff
Susan Bunte, Assistant Superintendent; Emily Campbell, Director, Curriculum; Lucie Collier, ELA Manager; Dawn Grady,
Director of Inbound Marketing; Joshua Hardin, Manager of Athletics; Paul McDole Jr., Human Resources Director; Bill Myles,
Assistant Superintendent; Jennifer Williams, Science Curriculum Director; Lauren Worley, Chief Strategic Communications
Engagement Officer
Cincinnati Federation of Teachers (CFT)
Julie Sellers, President
Mayerson Academy
Beth D’Amico, Director of Operations
Community Members/Parents
Jilda-Adams Vargas, Aubrey Backscheider, Marlena Brookfield, Kate Eisenpress, Brittani Gray, Erikka Gray, Sarah Habib,
Brent Langhorne, Brian Leshner, Aiden Lenox, Ilka Lenox, Rick Miller, Marisa Rowe, Mark Samaan, Craig Rozen, Anna
Tewell, Ashley Thomas Morgan
Activities Beyond the Classroom Overview
Brian Leshner, Executive Director
Mr. Leshner updated the Committee on the following annual report for school year 2017-2018. The report showcases the impact
ABC had on over 15,000 children in CPS through 200 plus programs. He also reported that ABC has added or expanded the
programs.
Swimming for Safety: Expanded the program to include grades K-3 at Taft Elementary, not just kindergarteners.
Martial Arts: Opened the program to 7th
graders who participated in elementary school and want to continue participation
in middle school.
Mandarin Chinese: In addition to maintaining programming at Frederick Douglass, expanded to Silverton Paideia as well.
Youth Soccer: Partnered with the CPS Athletics Department to coordinate matches between elementary schools; hosting
spring break soccer camp for grades K-6.
Community Learning Centers: Became the lead agency at Woodford Paideia and Carson Elementary schools, bringing the
total number to eight.
Community Connectors (Owning our Destinies): Expanded programming from grades 9-12 to grades 5-12.
AAA School Safety Patrol: Added seven schools, bringing the total to 30.
Steer Clear: Added three schools, bringing the total to 18.
Youth Tennis: In the spring, will host an indoor tennis tournament at Western Hills Tennis Club.
Buddies Not Bullies: Began developing a program for grades 5-6 focused on anti-bullying (will launch in the fall of 2019-
2020).
AAA Pathway: Added a full-time employee to oversee Academic & Athletic Accountability Pathway (AAA Pathway), a
CPS program that provides mentoring and resources to student athletes throughout high schools.
Mr. Leshner updated the Committee on the following July 1, 2017 through June 30, 2018 Year End Financial Analysis.
February 11 134 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Mr. Leshner reported that he would like to add a year to the contract as a year rolls off to keep the contract at two or two and one
half years. The current contract is for three years.
ACTION: Assistant Superintendent Myles advised the group that the Administration is aware of Mr. Leshner’s request to add
a year to the contract. Mr. Myles will be meeting with Treasurer Wagner and then will make a recommendation to
the Finance Committee.
Competitive Athletic Leagues Overview
Bill Myles, Assistant Superintendent
Mr. Myles updated the Committee on changes within the ECC (Eastern Cincinnati Conference) and CMAC (Cincinnati Athletic
Metro Conference).
He reported that Withrow has been in the ECC for six years, and due to a limited number of teams and a lack of levels per sport at
Withrow, (Freshmen, Junior Varsity, Varsity) the school will be going back into the CMAC.
February 11 135 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Student Character and Support Draft
Bill Myles, Assistant Superintendent
Mr. Myles reiterated direction for SAC to review the Code on an annual basis. He informed the group that the Administration has
been assessing the document and would like feedback from the Board for any additional amendments to the document.
ACTION: Mr. Myles asked the Committee and the Board to review the book and submit their items of interest to him for
inclusion into the Code. The Committee will discuss the Board’s items at the February 21, 2019 SAC meeting.
Walnut Hills “We Dine Together Club”
Aiden Lenox, Walnut Hills “We Dine Together Club” Founder
Mr. Lenox, a sophomore and the founder of the “We Dine Together Club” at Walnut Hills High School, reported that the “Club”
was founded at Boca High School in Boca Raton, Florida; where students look for other students who sit alone at lunch. “Club”
members spend a couple days per week to search for students who are sitting by him/herself in the cafeteria. These students are
invited by members to spend lunchtime with other students if he/she has interest and those opportunities could lead to future
friendships.
He also reported that the “Club” offers students opportunities to enjoy lunch with a friend and to spread kindness to those who may
feel lonely in the school environment. The “Club” provides leadership and volunteering opportunities for students.
BE STRONG Stop Bullying Program
Mr. Lenox reported that BE STRONG is a National Non-Profit Organization to help prevent bullying and to show kindness
throughout the school community. Student representatives are nominated, and are required to promote awareness and kindness
throughout the school community by completing monthly tasks provided by BE STRONG. Mr. Lenox was nominated as a BE
STRONG representative for the state of Ohio.
Mr. Lenox advised that “We Dine Together” and BE STRONG have partnered to offer more opportunities for a more enjoyable
lunchtime for students. His goal is to create a school community to support students who are bullied, isolated, or feel lonely.
ACTION: Mr. Lenox would like to offer and expand the BE STRONG and “We Dine Together” programs at the schools.
Assistant Superintendent Susan Bunte will connect Mr. Lenox with Meg Burrows, School Social Worker, to move
the programs forward.
Girls Health Period
Brittani Gray, Girls Health Period
Ms. Gray reported that the mission of Girls Health Period is to eliminate girls’ absenteeism in school by addressing their feminine
hygiene. She advised that she has donated feminine hygiene needs and supplies to fourteen CPS elementary and high schools.
Assistant Superintendent Bunte provided Ms. Gray with contact information for Rolonda Smith, the District’s Employee
Experience Manager, to see how the District’s Community Service Group can assist Ms. Gray in providing the necessary resources
to CPS girls. Ms. Bunte will also put her in contact with Brian Leshner, Executive Director for Activities Beyond the Classroom,
for possible assistance.
Committee Chair Bolton recommended that upon adopting the health curriculum, to include this initiative within the program.
February 11 136 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Student Car Crash Data
Mark Samaan, Better Bus Coalition, Secretary
Mr. Samaan updated the Committee on crashes involving pedestrians under 18 who have been hit by cars from January 1, 2013 to
December 31, 2018. The data is for crashes that occurred in blocks surrounding CPS high schools. Data collected was based on
crashes by hour, by year, road conditions and injuries.
The data revealed that half of the crashes involving pedestrians happened between the hours of 3:00 PM to 4:00 PM for pedestrians
under 18 years of age.
He also informed the Committee about crashes involving persons under the 18 years of age in the City of Cincinnati from January
1, 2013 to December 31, 2018. The data collected was based on crashes due to road conditions, injuries, weather, by month, by
year and lighting. Mr. Samaan reported that crashes skyrocketed in 2015 citywide, all age groups for some reason to be learned.
Data collected is for the hours of 6:00 AM to 9:00 AM and 2:00 PM to 5:00 PM, Monday through Friday.
He reported that data revealed that the middle of the day is when most of pedestrian crashes occur.
Copies of both reports are available in the Board office.
ACTION: The Committee will continue discussion of safety at the February 21, 2019 SAC meeting. Committee Chair Bolton
provided the Committee with the following list of Safety Concerns generated as a result of a number of public
dialogues.
1. Take note of the highest density of schools
2. Take note of all addresses of schools and categorize by traffic volume and by any special visibility issues both as a result
of lighting and distance
3. In studying what solutions there may be, separate high schools from elementaries and K12 schools since each present
different considerations
4. Separate all schools into the three geographic areas when designing solutions as the different traffic and living patterns
vary within the city and outlying communities
5. Separate all schools into density of walkers vs. riders vs. commuters at each school
6. Assess all egress and access to schools on and off school property
7. Duke and City Partnership should be formed for replacing lights with brighter and better LED bulbs while at the same
time the CPS District needs to illuminate its outdoor lighting equipment and perhaps add to it
8. ASSESS IMMEDIATELY which flashing lights are working or not
9. CPS Cameras on campus – how many face outward and focus on egress and access so that as a driver or Walker passes a
school they know they are on a camera located on school property
10. The City may need a charter amendment regarding cameras...allowed maybe only in school zones...that would require a
charter vote
11. What are the District's own light coverage and safety features on our own campuses
12. Reassess our own uniform designs and color choices (dark colors)
13. Issue reflectors to each student to be placed on their book bag
14. Police and staff presence on campus during arrival and dismissal
15. Using already existing data...To determine which elementary schools can be walking school bus schools again
16. Public Education Campaign focused on speeding, safe school zones and pedestrian best practices like look both ways
17. A list of all assigned crossing guards and where they are and at what school
18. Is CPS paying only for crossing guards at CPS schools?
19. Are the crossing guards assigned at the correct places or even at enough locations
20. We need to know the amount of wages, benefits packages and contract coverage and collective bargaining agreement
membership regarding City Crossing Guards
21. Create an inventory list of all safety equipment currently deployed around schools and replenish and/or update it with
more up-to-date equipment that has better results
February 11 137 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Student Car Crash Data (cont.)
22. We need the Metro buses to drop off and pick up our students on the side of the street that the high school is located
23. Some addresses where schools are located are on streets where it would be possible to have road closure two times a day
24. Crossing guards length of A.M. and P.M. assignment needs to be reviewed—are they there long enough, early enough or
late enough—and what is the attendance rate?
25. Some school addresses are located where it would be possible to place street bumps and or bump outs to narrow lanes and
slow traffic
26. Starting times for all schools need to be reevaluated...NOT ONLY ABOUT LATER STARTS BUT TO INTERFACE
THE H.S. STARTS WITH THE ELEMENTARY STARTS AND IN RECOGNITION OF OUR OWN HIGH DENSITY
OF SCHOOLS
27. The City and whichever entity that is responsible needs to expedite any work order as it pertains to safety equipment
around schools
28. The City needs to place paddles, speed wagons, crosswalks, and crosswalk signs at every high school regardless of state
law minimum requirements
29. The City needs to enforce speeding laws at least in school zones
30. The City needs to report and update the CPS School District, the Charters, the Private, and the Parochial districts and
schools regarding traffic and pedestrian accident investigations involving their students
31. Crosswalks need to be repainted and perhaps repainted differently than they are now
32. Crosswalks need to be coordinated and if necessary created with the Metro stops for the X CPS runs in mind.
33. The City needs to raise its profile regarding vehicular activity around school buses and Metro buses during school drive
time and Metro needs to invest in better physical safety awareness on its buses and among its drivers and passengers
34. The community needs to think about requiring traffic stopping even on 4-lane streets regardless of direction when a bus is
collecting or releasing students and the STOP paddle sign is fixed
35. The school district needs to deploy some of their security forces near the transportation collection and release areas
Recruitment of Professional Staff Plan
The need for competiveness for Administrator Recruitment is seen as a problem due to full compensation packages being weak.
Mr. McDole reported that recruitment of staff is a yearlong program and those being considered for principals and assistant
principals are being assessed through the Assessment Center in collaboration with the Talent Department. Assessments will occur
before moving forward with the LSDMCs. He also reported that a Request for Proposals was done for assessment of the District’s
salary structures.
ACTION: Mr. McDole will update the Committee about the assessment at the April 18, 2019 SAC meeting.
Ms. Bunte reported that Master Degree classes are being offered to Lead Teachers at the Education Center at reduced rates.
Timeline of Superintendent Evaluation
Mr. McDole reported that the Superintendent’s Evaluation is due March 1, 2019. The Superintendent will do a progress update to
the SAC and then to the full Board. A survey is then generated on Survey Monkey for Board members to evaluate and rate her.
On February 25, the Board will discuss the results in an Executive Session and then have discussion with Mrs. Mitchell, also in
Executive Session.
ACTION: Mrs. Mitchell will present her progress report to the SAC at the February 21, 2019 meeting.
February 11 138 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Cleveland Metropolitan School District Attendance Campaign and CPS Proposed Attendance Campaign
Dawn Grady, Director of Inbound Marketing, reported that she is in the early stages of developing an attendance campaign. She
reported that the District is partnering with Radio One and DJs from their three radio stations as they are helping with getting
branded CPS messages out to the community.
A mini campaign is being planned and incentives are being collected for the Fall and Spring campaigns. Students whose attendance
has improved will be entered into a drawing.
The District will model Cleveland’s campaign as they saw an increase in attendance due to marketing and incentives. Cleveland
spent $300,000 dollars on their campaign. One of their concepts was “at 10:00 am, dance.”
She is looking to roll out the campaign during attendance week in October 2019 and doing a dry run in the Spring of 2019.
ACTION: The Committee will share the full Cleveland presentation with the Administration.
Physical Education Minute Requirement for Elementary School Students
Sarah Habib, Mission 2Move, Founder
Assistant Secretary for Health, on November 12, 2018 announced the release of the U.S. Department of Health and Human
Services’ second edition of the Physical Activity Guidelines.
The second edition provides evidence-based recommendations for youth ages 3 to 17 and adults to safely get the physical activity
they need to stay healthy. There are new key guidelines for children ages 3 to 5 and updated guidelines for youth ages 6 to 17.
Children and adolescents ages 6 to 17 years should do 60 minutes (1 hour) or more of moderate to vigorous physical activity daily.
The Administration is attempting an increase in daily activity for next year, but not to the full suggested amount.
Additional information about the new guidelines can be located at:
https://health.gov/paguidelines/second-edition/
Mission2Move is a non-profit organization that focuses on bringing movement and meditation to students via teacher professional
development, school implementation, and after-school programming. The program focuses on four critical health areas:
movement, meditation, nutrition, and community involvement
English Language Arts Adoption
Lucie Collier, ELA Manager, updated the Committee about the following report and advised that they would like to recommend the
resources to the Board for their review at an event on January 22, 2019, 2:30 pm – 5:30 pm at the Mayerson Academy.
Chairperson Bolton referenced that the resources should be a budget item. She also advised that more time needs to be spent on
writing.
ACTION: Curriculum will present the resource to the Board in March 2019 for recommendation of adoption.
February 11 139 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Attendance Boundary Lines Discussion
CANS, PHA, WHA, Mt. Airy, Chase, PRM, Silverton, and Woodford
Ms. Bunte informed the Committee about the draft report: CPS, Ohio Neighborhood Attendance Area Changes 2018-19 and
Option Statistics Report. She reported that Woodford will be included in an update on January 29, 2019.
Committee Chair Bolton reiterated that the focus was Pleasant Ridge Montessori, and moving some of the magnet schools to
neighborhood schools. The Committee mentioned concerns about schools being overcrowded, some being small, and not fiscally
beneficial to the District.
February 11 140 2019
REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE
(cont.)
Oversight of Athletics Department – Upper Arlington Model
Chairperson Bolton provided the Committee with a report: “Athletic Department Success and Compliance” that she received at the
Ohio School Boards Association’s Capital Conference.
The meeting adjourned at 3:45 PM.
Student Achievement Committee Staff Liaisons
Eve Bolton, Chair Tianay Amat, Assistant Superintendent
Ozie Davis III Bill Myles, Assistant Superintendent
Mike Moroski
Ms. Bolton moved that the Report of the Student Achievement Committee be accepted.
Passed viva voce.
President Jones declared the motion carried.
REPORT OF THE FINANCE COMMITTEE
The Finance Committee met on Thursday, January 17, 2019 at 4:00 PM at the Cincinnati Public Schools Education Center in the
Board Conference Room.
ATTENDEES
Finance Committee Members
Chairperson Eve Bolton, Melanie Bates, Ryan Messer,
Administrators
Vera Brooks, Interim Director, Early Childhood; Daniel Hoying, General Counsel; Lauren Roberts, Internal Auditor; Brittany
Treolo, Director of Financial Reporting and Transparency; Laura Sanregret, District-Wide Lead Teacher; Jennifer Wagner,
Treasurer; Scott Adams, Chief Operations Officer
Kearney and Kearney
Eric Kearney, CEO, President
Focused Capitol Solutions
George Glover, Co-Managing Director
Community Members/Parents
Marlena Brookfield, Craig Rozen,
Preschool Promise
Hector Polanco, Finance Manager
Cincinnati Federation of Teachers (CFT)
Julie Sellers, President
February 11 141 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
FOR BOARD APPROVAL
2019 Audit Committee Meeting Dates
Ms. Roberts presented the group with following 2019 Audit Committee meeting dates. The Committee agreed with the Dates and
will recommend them to the Board for approval at a February 2019 Regular Board meeting.
February 27, 2019 • April 24, 2019 • June 26, 2019
August 28, 2019 • October 23, 2019 • December 19, 2019
FOR BOARD INFORMATION
Governmental Relations Update
Mr. Glover and Mr. Kearney updated the Committee on the following House Bills:
House Bill 343 (132nd General Assembly) This Bill was introduced by Representative Derek Merlin to amend sections 5709.17
and 5715.19 of the Revised Code to limit the authority of local governments to initiate property tax valuation complaints against
residential property, to require local governments to formally pass a resolution before initiating a complaint against any type of
property, to limit the authority of a school district to file counter-complaints, and to expand the existing property tax exemption for
fraternal organizations to include the property of such organizations with longstanding national governing bodies. Passed the Ohio
House on 3/21 /18 (59-38; along party lines). It was reported out of the Ohio Senate Ways and Means Committee on 12/12/18 (8-3;
along party lines).
House Bill 371 (132nd General Assembly) This Bill was introduced by Representative Derek Merrin to enact section 5709.51 of
the Revised Code to exempt from property taxation the increased value of land subdivided for residential development for eight
years or until construction commences or the land is sold. It was referred from the Ohio House Ways and Means Committee to the
Rules and Reference Committee on 3/1 /18.
House Bill 512 (132nd General Assembly) This Bill introduced by Representative Reineke would establish the Department of
Learning and Achievement; to abolish the Department of Higher Education, the position of the Chancellor of Higher Education,
and the Ohio Board of Regents; to transfer, with exceptions, the duties regarding the administration of primary and secondary
education programs and all duties regarding the administration of higher education programs to the Department of Learning and
Achievement; and to prescribe certain duties regarding educator licensure, community school sponsorship, and other education
programs for the State Board of Education, Superintendent of Public Instruction, and Department of Education. It was in House
Government Accountability and Oversight Committee and was not voted out.
House Bill 705 (132nd General Assembly) Introduced by Representatives Hambley and Ingram (former CPS Board member) deals
with the circumstances in which school district and educational service center treasurers may be held liable for a loss of public
funds. It passed the Ohio House on 12/5/18 (89-2). Language was incorporated into HB 491.
Sub. House Bill 491 (132nd
General Assembly) Highlights of the Bill (as passed by General Assembly):
Substitute licenses for pupil services personnel
Requires the State Board of Education to issue substitute licenses to certain pupil services personnel who hold valid Ohio
occupational licenses and complete criminal records checks, without requiring any additional qualifications.
Counselor education
Allows the Counselor, Social Worker, and Marriage and Family Therapist Board to temporarily approve a counseling
education program created after January 1, 2018, that has not been accredited by the Council for Accreditation of
Counseling and Related Educational Programs.
Specifies that a degree from a Board-approved counseling education program is sufficient to receive a professional
clinical counselor's license or a professional counselor's license for the time period approved by the Board.
Requires the Board, if it elects to approve unaccredited programs, to adopt rules regarding the approval process,
educational requirements, and time period during which completion satisfies licensure requirements.
February 11 142 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
FOR BOARD INFORMATION (cont.)
School treasurer liability
Protects from liability for loss of public funds a school district or educational service center treasurer who has performed
the treasurer's official duties without negligence or wrongfulness. Requires a district or service center superintendent to
provide a written statement to the school treasurer confirming the superintendent's receipt of the required reports and a
valid educator license from each teacher prior to the teacher's receiving payment for services.
Protects a school treasurer or superintendent from liability for loss of public funds for payments made to a teacher unless
the loss results from the negligence or wrongfulness by that treasurer or superintendent.
School resource officer training
Removes the requirement that the Ohio Peace Officer Training Commission must develop and conduct a basic school
resource officer training course.
Permits any one of three entities to conduct the specialized school resource officer training required under continuing law,
provided that the program the entity intends to teach has been approved by the Commission.
Alternative high school graduation requirements
Extends the 2018 alternative graduation pathways for two additional years, to the classes of 2019 and 2020.
Modifies the requirements of the main alternative pathway for the class of 2020.
Recommendations for new permanent graduation requirements
Requires the Department of Education to make recommendations for new permanent graduation requirements and to
present them to the House and Senate Education committees by April 1, 2019.
Policy on assignments missed during suspension
Requires school districts and schools to adopt a policy on completing and grading assignments missed as a result of a
student's suspension that provides the student an opportunity to receive at least partial credit.
Mr. Glover updated the Committee on the following Items of Note:
State Board of Education
The State Board of Education is made up of 19 members—11 who are elected and 8 who are appointed by the governor. The
chairs of the education committees of the Ohio House of Representatives and Ohio Senate serve as non-voting ex officio members.
The Superintendent of Public Instruction serves as secretary of the State Board of Education.
President: Laura E. Kohler, Member At-Large
Ms. Kohler Laura was appointed to the State Board by Gov. Kasich in February 2017 and is eligible for re-appointment in January
2021.
Ohio Department of Education, Paolo DeMaria
Mr. DeMaria is the Superintendent of Public Instruction for the Ohio Department of Education.
Executive Budget
Mr. Glover reported that the State is currently working on the Operating Budget for fiscal year 2020-2021. This is the first step in
an extended process to develop and enact the biennial budget. The Executive Budget is expected to be finalized in late February
2019 for submission to the General Assembly not later than March 15, 2019.
Committee member Messer informed the Committee about the Administration’s and the Board’s following budget items that were
submitted by Superintendent Mitchell. The below items are not in order of priority.
Biennial Budget
Charter School and Vouchers
Facility Master Plan Funding
Graduation Requirements
School Funding
State Report Card
Transportation Funding
ACTION: Superintendent Mitchell will provide detail to the topics and submit them to the District’s lobbyist. The lobbyist
will present them to the legislature.
February 11 143 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Status of Policies in the Finance 6000 Series
Mrs. Wagner informed the Committee about the status of Financial Policies in the 6000 Series: 6105 – 6900. She reported that
Financial Policies 6105 through 6233, and 6470 through 6610 have been reviewed by the Committee and are completed.
The Committee reviewed the following policies and recommended the following ACTIONS:
Discuss recommended revisions at the February 21, 2019 Finance Committee meeting
6320 – Purchasing of Goods and Services
Mr. Hoying will review the policy to ensure that it’s in line with Ohio Revised Code 9.312 - Factors to determine whether bid
is responsive and bidder is responsible. He will review the document with the Policy Committee at their February 21, 2019
Committee meeting.
6320.01 – Determination of Lowest Responsible Bidder
The Policy will be forwarded to the Policy Committee for their review of the recommended revisions at their February 21,
2019 Committee meeting.
6320.02 – Business Policy
The Administration will review the policy to determine if it is in conflict with the Business Advisory Committee, and if there is
a need to create an initiative. The Policy will be rescinded until further notice.
6320.03 – Local Business Initiative
The Committee reviewed the policy and will forward the document to the Policy Committee for their review at the February
21, 2019 Committee meeting.
6350 – Prohibition Against Contracting with a Person Against Whom an Unresolved Finding for Recovery Has
Been Issued
The Committee reviewed the following policies and will recommend approval of the documents at the Board’s January 28,
2019 Regular Business meeting.
6520 – Payroll Deductions
6600 – Deposit of Public Funds
Treasurer Financial Updates
Monthly and Year-to-Date Revenue
Treasurer Wagner updated the Committee on the following: CPS General Fund: Revenues for December 2018
February 11 144 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Monthly and Year-to-Date Expenditures
Treasurer Wagner updated the Committee on the following: CPS General Fund Expenditures for December 2018.
February 11 145 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Treasurer Wagner updated the Committee on the following: CPS General Fund – Cash and Encumbrances for December 2018
State and Federal Grants
Treasurer Wagner updated Committee on the following: State and Federal Grants for December 2018.
February 11 146 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Preschool Promise Expansion Report
Mrs. Wagner discussed with the Committee the following: Preschool Promise Expansion.
CPS Tuition Assistance Summary
Mrs. Wagner discussed with the Committee the following CPS Tuition Assistance Summary.
February 11 147 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
CPS Preschool Students with Tuition Assistance at each income level
Mrs. Wagner discussed with the Committee the following: CPS Preschool Students with Tuition Assistance at Each Income
Level.
Community Reinvestment Act (CRA) Agreements
Treasurer Wagner updated the Committee on the following CRA Agreements that will be recommended to the Board for approval.
February 11 148 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Preschool Expansion Financials
Mr. Polanco updated the Committee on the following CPP and CPS Joint Budget Summary of FY19 Actuals and Tuition
Assistance Chart. He informed the group about under and over spent dollars outlined in the budget YTD (Year to Date) minus
Actuals YTD column. The lighter shade is under spent dollars and the darker shade is overspent dollars. He reported that at the
end of December 2018 the budget was under spent $8.6 million for the first six months.
Mr. Polanco reported that numbers are not reaching what was budgeted due to programs not coming through. The enrollment of
more students will help serve tuition assistance students.
Committee Chair Bolton reiterated that the CPS Boad had discussed the CPP proposal of raising the eligibility to 300 percent and
were not supportive, believing that not enough had been done to maximize the participation at 250 percent.
February 11 149 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Treasurer Wagner recommended delaying the 300 percent due to the Board’s concern about the 250 percent not being “tapped
into” as of yet.
Mr. Polanco updated the Committee on the following Levy Lifetime Revenue and Spending Forecast.
Status of Pilot Proposal
Mr. Polanco reported that the Quality Teacher Grant application went out the week of January 7, 2019. The applications will be
reviewed by a team in February 2019. Staging may begin in April 2019 or March 2019.
February 11 150 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
District Insurance Update
Mr. Hoying provided an overview of the below District’s Property/Casualty Insurance. He reported that an RFP was done and
Assured Partners continued to have the better package and guaranteed their current price for three years. The contract is yearly.
Audits in Place and Not Yet in Progress
Lauren Roberts, Internal Auditor, updated the Committee on the status of the District’s external and internal audits. She also
informed the group on her projected 2018-19 and 2019-20 Internal Audit calendars.
Her memo to the Committee summarized the status of the District’s external and internal audits. The following external audits and
reviews are in progress:
Ohio Department of Education (ODE):
o Child and Adult Care Food Program Review; Period of 7/1/2017 – 6/30/2018
o Food Services Procurement Audit; Period of 7/1/2017 – 6/30/2018
o Medicaid School Programming Audit; Period of 7/1/2016 – 6/30/2017
o Consolidated ESEA Grants Desk Review; Period of 7/1/2018 – 6/30/2019
Ohio Auditor of State (OAS):
o Financial Audit, Period of 7/1/2017 – 6/30/2018
U.S. Department of Justice:
o Grant Program Audit – Developing Knowledge About What Works to Make Schools Safe
February 11 151 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
The following list provides a brief status update for each engagement within the Internal Audit Plan:
Engagements Supporting District Strategy & Objectives
o Virtual High School & Cincinnati Digital Academy Attendance – In Progress
Plan to release report at the February 27, 2019 Audit Committee meeting.
o Strategic Project Review & Verification – Complete
Report released on December 18, 2018.
Engagements Resulting from Risk Assessment
o Technology Security Assessment – In Progress
Internal Audit continues to follow up with the Information Technology Management (ITM) Department to ensure
the RFP is posted in a timely manner.
The network assessment request for proposal (RFP) is currently in the final stages of review by the Purchasing
Department.
o Transportation Expenditures – In Progress
Plan to release report at the April 24, 2019 Audit Committee meeting.
Internal Audit Development & Advancement
o Prior Engagement Follow-Up & Annual Reporting – Complete
Internal Audit Annual Report released June 26, 2018.
o PwC Skills for Society Project Coordination – In Progress
The PwC team is reviewing the project request for the key performance indicator (KPI) dashboard.
o Recruiting & Internal Audit Department Development – Complete
Internal Audit Interns:
Patrick Fuller: January 2nd
– January 25th
Jakob Snyder: January 14th
– April 29th
Isaac Karn: May 15th
– August 12th
o Professional Development – Complete
Met CPE requirements to renew my CPA license
Attended Association of Local Government Auditors Annual Conference
2018-19 and 2019-20 Internal Audit Calendars.
February 11 152 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Investments Update
Ms. Treolo reported the District's interest earnings through December 2018. She reported that the actual interest collected to date
is greater than what was original estimated for the entire fiscal year and greater than the total collected in fiscal year 2018. She will
provide a year-to-year comparison report in July 2019.
Levy Scheduling
Committee Chair Bolton and Ms. Treolo provided the Committee with timeline reports about the types of levies for years 2015
through 2023.
February 11 153 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
February 11 154 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
The Finance Committee will reach out to the Administration for recommendations and discuss Levy options with the full Board
before recommendation of a millage. Treasurer Wagner will discuss the options with the full Board. A discussion will take place
at a near future Board meeting.
YMCA Contracts Update and Melrose Closure Community Engagement Due to an Interim Development Control Three-
Month Study
This topic will be discussed at a future Finance Committee meeting.
The meeting adjourned at 6:22 PM.
February 11 155 2019
REPORT OF THE FINANCE COMMITTEE
(cont.)
Finance Committee Staff Liaisons
Eve Bolton, Chair Jennifer Wagner, CFO/Treasurer
Melanie Bates Laura Mitchell, Superintendent
Ryan Messer Scott Adams, Chief Operations Officer
Ms. Bolton moved that the Report of the Finance Committee be accepted.
Passed viva voce.
President Jones declared the motion carried.
ANNOUNCEMENTS/HEARING OF THE PUBLIC
Kudos to:
1. Member Messer – Rockdale Principal Belinda Tubbs Wallace – Service to Youth Honoree at the 5-Star Community
Sweetheart Gala sponsored by the Top Ladies of Distinction, Inc. Cincinnati Chapter.
2. Member Moroski – To the group of teachers and Julie Sellers who met at Walnut Hills High School regarding the
Bullying Initiative.
The following persons addressed the Board regarding the topics indicated:
1. John R. Ploehs Westwood Campus building
2. Jilda Vargus-Adams Later start times for High Schools
3. Matt Sampson School start times
4. Cara Coy School start times
5. Kate Sampson School start times
6. Corinne Adams Later start times for High Schools
7. Thais Morata School start times
8. John Radford Changing start time for Walnut Hills School
9. Corinne Lehmann Later school start times
10. Milo Calderas Later school start times
11. Damariz Macias Propst Late school start
12. Nikki Kingen School start times
13. Kathleen Grover School start times
14. Nate Candill School start times
15. Kelly Byars Start times
16. Krissy Little Later start time
17. Laura Whitman Later start times
February 11 156 2019
PRESENTATIONS
1. Dynegy Energy Donation Presentation for STEM Programming – Laura Mitchell, Superintendent
2. Alcohol Waiver: James M. Gamble Montessori Fundraiser – Anneliese Clear; Gloria Lane; Lenice Williams; Tom
Haid, Resource Coordinator, James M. Gamble Montessori; Laura Providenti
3. Westside Strategy – Laura Mitchell, Superintendent
4. Levy Options – Jennifer Wagner, Treasurer
A RESOLUTION TO REQUEST A WAIVER FOR ALCOHOL USE AT
THE RAWSON ESTATE LOCATED AT
3737 CLIFTON AVENUE, CINCINNATI, OHIO, 45220
WHEREAS, the goal of the Gamble Montessori High School Foundation is to increase their fundraising to continue to
offer scholarship support for Gamble students; and
WHEREAS, the Gamble Montessori High School Foundation would like to host a fund raiser at the Rawson Estate to
offer scholarships that will support students in their Montessori educational experiences in and out of the classroom; and
WHEREAS, components of some of those experiences come at additional cost that are not covered by the District; and
WHEREAS, the proceeds of the event will go towards the Gamble Montessori High School Foundation Scholarship
Fund;
NOW THEREFORE BE IT RESOLVED, the Board is authorized in Board Policy 7510 Use of District Facilities and
Property to approve the use of the Rawson Estate for the fund raising event on Saturday, April 6, 2019. The event will be hosted
by the Gamble Montessori High School Foundation. For this event, the host shall obtain required licensure for alcohol, arrange for
the necessary security and obtain insurance satisfactory to the District for the event.
BE IT FINALLY RESOLVED, that the Cincinnati Board of Education approves the request from the Gamble
Montessori High School Foundation to serve alcohol at their event on Saturday, April 6, 2019.
CINCINNATI BOARD OF EDUCATION
Carolyn Jones, President
Ryan Messer, Vice President
Melanie Bates
Eve Bolton
Ericka Copeland-Dansby
Ozie Davis III
Mike Moroski
Mr. Moroski moved and Mr. Messer seconded the motion A Resolution to Request a Waiver for Alcohol Use at The Rawson
Estate Located at 3737 Clifton Avenue, Cincinnati, Ohio 45220 be approved.
Ayes: Members Bates, Bolton, Messer, Moroski, President Jones (5)
Noes: None
President Jones declared the motion carried.
February 11 157 2019
A RESOLUTION RESCINDING BOARD POLICY:
6320.03 – LOCAL BUSINESS ENTERPRISE INITIATIVE
WHEREAS, the Cincinnati Board of Education is reviewing the existing Board Policies; and
WHEREAS, the Cincinnati Board of Education has determined revision of the current Board Policies is in order to make
them consistent with the current state laws and District procedures; and
WHEREAS, Board Policy 6320.03 – Local Business Enterprise Initiative has been reviewed by the Administration and
the Cincinnati Board of Education Finance Committee; and
WHEREAS, the Finance Committee determined the language in Board Policy 6320.03 – Local Business Enterprise
Initiative is no longer needed; and
NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education rescinds Board Policy 6320.03 –
Local Business Enterprise Initiative.
Melanie Bates
Mrs. Bates moved and Mr. Moroski seconded the motion A Resolution Rescinding Board Policy: 6320.03 – Local Business
Enterprise Initiative be approved.
Ayes: Members Bates, Bolton, Messer, Moroski, President Jones (5)
Noes: None
President Jones declared the motion carried.
February 11 158 2019
RECOMMENDATIONS
SUPERINTENDENT OF SCHOOLS
CINCINNATI PUBLIC SCHOOLS
RECOMMENDATION 1 – CERTIFICATED PERSONNEL
A. RETIREMENT
B. RESIGNATION
C. CHANGE IN STATUS
D. APPOINTMENT
E. PROMOTION
F. ADJUSTMENT OF SALARY
G. ADDITIONAL ASSIGNMENT
RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL
A. DEATH
B. RETIRMENT
C. RESIGNATION
D. SERVICES COMPLETED
E. APPOINTMENT
F. CHANGE IN STATUS
G. ADDITIONAL ASSIGNMENT
H. PROMOTION
February 11 159 2019
RECOMMENDATION 1 - CERTIFICATED PERSONNEL
A. RETIREMENT
(Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This
recommendation is being made because the employee has completed the term of their employment, or due to disability status, or
by mutual agreement. There is no mandatory retirement age for employees.)
The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with the
statutes of the State of Ohio.
Roger L. Pomplas Teacher – SCPA Service March 1
B. RESIGNATION
(The effective date is the first working day the employee is no longer providing services to the district. This recommendation is
being made because either the employee has completed the term of their employment, or by mutual agreement.)
Amanda B. Dias Teacher – AMIS Personal Reasons August 1
Sandra A. Hawley Teacher – Auxiliary Services Personal Reasons February 5
C. CHANGE IN STATUS
(A movement from one position to another, but not considered a promotion.)
The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective
date as indicated.
Teacher - Class V – (Master’s Degree plus 30 semester hours)
Rosa B. Brinkman $53,897.80 November 19 Sub Retiree $126.13 daily
D. APPOINTMENT
(Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions, changes
in status may occur once an individual is appointed.)
The Superintendent recommends approval of the appointment of the following for the 2018-19 school year, subject to the
possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the Cincinnati
Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as
indicated.
English Language Arts Manager - - 261 day
Lanisha C. Simmons $97,000.00 June 3
February 11 160 2019
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
D. APPOINTMENT (cont.)
Substitute Teacher – Class I – $113.17 per day
Margaret Dietz August 14, 2018
Alek Marchelle Teague February 12
E. PROMOTION
(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)
The Superintendent recommends approval of a promotion for the following, effective. Funding is from the General Fund, except as
otherwise noted by an asterisk (*). Effective date is August 1, 2018.
In Board proceedings of January 28, 2019, Dawn S. Williams was promoted to Math Curriculum Manager, effective August 1,
2018. This action should be corrected to read June 3, 2019.
F. ADJUSTMENT OF SALARY
(Occurs when an employee presents documentation of additional training or experience credit.)
The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as
indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date is as indicated
Teacher - Class VI – (Master’s Degree plus 45 semester hours)
Beth A. Brown To: $79,826.12 From: $75,736.66 January 20
Julie J. Frampton 79,826.12 75,736.66 January 20
Britni L. Tudor 72,059.81 67,970.27 February 3
Teacher - Class V – (Master’s Degree plus 30 semester hours)
Janine Ann Kiefer To: $75,736.66 From: $73,313.83 February 3
Michelle E. Kowalski 56,498.46 54,073.24 December 9
Brad Smith 80,224.40 77,799.18 August 13
Teacher - Class IV – (Master’s Degree)
Shalitha M. Williams To: $49,637.67 From: $45,899.07 February 3
February 11 161 2019
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
G. ADDITIONAL ASSIGNMENT
(Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned
work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)
The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of
appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of Education.
Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes other than General
Fund.
The following persons are recommended to perform additional responsibilities planning for opening of CANS, for up to 15 days.
Funding is from the General Fund and (*) denotes other than General Fund.
Name Location Position
Kelley E. Bagayoko CANS Elementary Assistant Principal
Stipends based upon criteria in the agreement between the Board of Education and Cincinnati Association for Administrators and
Supervisors.
Jason P. Dearwester 125.00 Sallie Graves-Hill 250.00
Dwayne Aaron Dubois 250.00 Jerron T. Gray 500.00
Sherwin Q. Ealy 250.00 Kristin Grote 250.00
Kynda R. Few 125.00 Jeffery A. Hall 250.00
Benjamin Fulton 250.00 Martha Hasselbusch 250.00
Christopher L. Grant 250.00 Stacey S. Hill-Simmons 250.00
The following assistant principals are recommended for a stipend in the amounts indicated for the 2018-19 school year.
Align Tutors to Students (KISR) - $3,000.00
Susan Adewusi* David Conger*
The following teachers are recommended to receive additional payment for 1st and 2nd quarter class size overload for the 2018-19
school year. Payment will be provided in compliance with the Collective Bargaining Agreement, Section S500-Staffing.
1st Qtr. Overload Pay
Mary E. Zins 1080.00
2nd Qtr. Overload Pay
Lynn M. Collins 1755.00 Valerie J. Maxsam 1755.00
Lauren M. Hope 810.00 Jennifer S. Smith 1080.00
February 11 162 2019
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
G. ADDITIONAL ASSIGNMENT (cont.)
Teacher-In-Charge - $43.91 per hour (extended employment rate)
Roberts – (SWP) - 20 hours
Joe A. Colon
Teacher - $37.64 per hour (extended employment rate)
Administer Special College Preparatory Program Examinations – Test Administration – 10 hours
Marilyn M. Beran Winona L. Oliver Marcia L. Weaver
Tory L. O’Connell Stephen J. Sinden
Teacher - Tutor - $30.69 per hour (extended employment rate)
Kids in School Rule – (KISR) – 40 hours except as indicated
Steven Cross* Shanina K. Lige* Michelle E. Thumann*
Zondrah Greene* Heidi Ann Watchman Raney* Moira A. Vera*
Home Instructor - $30.69 per hour (extended employment rate)
Jamie L. Dell 7 hours Deborah Moraga 80 hours
Catherine Rose Guimaraes 10 hours
Home Instructor - $30.69 per hour (extended employment rate) (IDEA-B)
Aimee B. Costandi* 50 hours Tracey M. Lewis* 30 hours
Marquise Freeman* 45 hours Cynthia Y. Lockett-Nelson 40 hours
Patrick J. Good* 50 hours Erica M. Montgomery* 83 hours
Charlie R. Johnson-Shearer* 40 hours Yolanda Smith* 10 hours
Home Instructor - $30.69 per hour (extended employment rate) (SWP)
Renata F. Adkins* 17 hours Vivien R. Rusche* 50 hours
DeRonda R. Calhoun* 90 hours Brock Rutledge* 60 hours
Monica Lynn Glover* 45 hours Jennifer L. Rylatt* 13 hours
Lauren M. Hope* 20 hours Stacy L. Wentzell* 20 hours
The following teachers are recommended to receive supplemental contracts for the school year 2018-19. Payment will be as provided
under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount shown as
maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates 50% time.
Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives notice of
non-reemployment for the ensuing school year.
February 11 163 2019
RECOMMENDATION 1 – CERTIFICATED PERSONNEL (cont.)
G. ADDITIONAL ASSIGNMENT (cont.)
Athletic and Co-curricular Activities (cont.)
Name School Position Amount
Thomas W. Blair Oyler School HS Asst Athletic Director 2429.87
Kelly Jo Boosinger Western Hills HS Girls Var Basketball Coach 4743.43 #
Michael V. Brown Douglass Elem Club Advisor (M.O.R.E. Club) 647.97
Mayra A. Castaneda AMIS Elem Club Advisor (Homework Club) 323.99 @
Vincent J. Chiarella Roberts Elem Club Advisor (Outdoor Club) 647.97
Ronna L. Edwards Roberts Elem Club Advisor (Girls Leadership Club) 647.97
Marisa J. Giglio AMIS Elem Club Advisor (Tutoring Club) 647.97
Tiana L. Gilbert Roberts Elem Club Advisor (Girls to Women Club) 647.97
Joseph Todd Hamilton AWL Elem Club Advisor (3D Printer Club) 647.97
Nicole L. Han AWL Elem Club Advisor (Volleyball Club) 647.97
Craig A. Hanthorn Western Hills HS Boys Basketball (Frosh) Coach 2429.87
Ricardo Hill Walnut Hills HS Boys Varsity Basketball Coach 4743.43 #
Joan M. Irvin-Smith Step/WRC Program HS Class Advisor 12Th Grade 1457.94
Lindsay J. Laroche Western Hills MS Girls Head Basketball Coach 2672.86 #
James F. Martin Walnut Hills HS Girls Basketball (Frohs) Coach 2672.86 #
Brian J. Meeron Walnut Hills HS Academics Coach 1660.41
Mark S. Mitchell Western Hills HS Boys Varsity Basketball Coach 4312.22
Robin E. Morton Taft High HS Indoor Track Coach 809.96 @
Richard L. Notter Dater High HS Band Director 3973.67
Andrew M. Parks Dater High MS Girls Head Basketball Coach 2429.87
Dante D. Payne Western Hills HS Girls Asst Var Basketball Coach 3239.83
S. David Price Western Hills MS Boys Head Basketball Coach 2429.87
Armand F. Tatum Jr. Western Hills MS Intramurals Coach 1619.92
Kimberly Traylor-Lowe Roberts Elem Club Advisor (Girls Leadership Club) 647.97
Fred F. Tudor Jr. Walnut Hills HS Boys Varsity Basketball Coach 4312.22
Britni L. Tudor Walnut Hills HS Reserve Cheerleader Coach 1214.95
February 11 164 2019
RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL
A. DEATH
The Superintendent regrets to report the death of the following.
Deloris A. Washington Paraprofessional January 25
B. RETIREMENT
(Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.)
The following employees have made application to the School Employees Retirement System in accordance with the statutes of the
State of Ohio.
Donna S. Scott Support Specialist April 1
Shannon L. Hoebbel Manager Class 1-C May 1
Marguerite Johnson Paraprofessional June 1
C. RESIGNATION
(Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The effective
date is the first working day the employee is no longer providing services to the district.)
The following resignations have been received to be effective on the dates indicated.
Leon Forte, Jr. Paraprofessional Personal Reasons March 1
Gayle A. Payne Paraprofessional Personal Reasons March 18
Leslie C. Smith Paraprofessional Other Employment December 13
Barbara A. Sumbry Paraprofessional Other Employment January 14
D. SERVICES COMPLETED
(Marks the end of a temporary assignment.)
The services of the following, temporarily appointed, have been completed effective as indicated.
Sylvia A Cue Sub Food Service Helper August 6
Tremaine Devonte Dees Paraprofessional December 17
Kourtney Amber Strickland Sub Food Service Helper February 6
February 11 165 2019
RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)
E. APPOINTMENT
The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay
calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and
Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is
from the General Fund, except as otherwise noted by an asterisk (*).
Food Service Assistant Supervisor – 261 day
Kenneth Burns $71,963.78 Food Services February 12
Senior Elementary Support Specialist (Classified)
Bolanle Brown $20.15 hr. Midway February 4
Jillian Dubois $20.15 hr. Mt. Airy February 12
Custodian 1 (Classified)
Stephon Carter $15.30 hr. Iowa Avenue January 30
Paraprofessional (Unclassified)
Tohouegnon Elvire Vilate Ahouangbe $15.85 hr. Rising Stars – Vine February 7
Zachary Aaron Bley $15.43 hr. Rising Stars – Vine January 28
Brittany Brown $15.43 hr. Woodward January 29
Chondalyn King $15.43 hr. Rothenberg February 6
Toni Wiles-Jackson $15.43 hr. Rising Stars - Carthage January 30
Substitute Security Assistant 1 (Unclassified)
Roger Dumas, Jr. $13.20 hr. Various February 12
Substitute Food Service Helper
Kendra Rae Riley $11.17 hr. Various February 12
Athletic and Co-curricular Activities
Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.
Name School Position Amount
Jennifer E. Golden Walnut Hills HS Boys Varsity Swimming Coach 2429.87
Roderick A. Mcfarland Walnut Hills MS Special Sports Coach 485.97
Jamie E. Moore Walnut Hills MS Special Sports Coach 971.94
Dorian Mundy Walnut Hills MS Special Sports Coach 485.97
Raymond D. Person Walnut Hills MS Girls Head Basketball Coach 2672.86 #
Reginald Rodquel Williams Walnut Hills MS Girls Head Basketball Coach 2672.86 #
Richard E. Witherspoon Walnut Hills HS Boys Reserve Basketball Co 2996.86
In Board proceedings of January 28, 2019 an appointment was approved for Jasmine Feaster with an effective date of January 8,
2019. This action should be corrected to read February 11, 2019.
February 11 166 2019
RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)
F. CHANGE IN STATUS
(A movement from one position to another, but not considered a promotion.)
The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as
otherwise noted by an asterisk (*).
Paraprofessional (Unclassified) From:
Tramell English $16.35 hr. Woodward Sub Paraprofessional $15.43 hr. January 31
Food Service Helper (Unclassified) From:
Bonnie A. McKeever $15.54 hr. Mt. Airy Paraprofessional $16.40 hr. February 12
Sub Food Service Helper From:
Sheila D. Wall $11.17 hr. Various Food Service Helper $15.30 hr. February 2
G. ADDITIONAL ASSIGNMENT
(Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship, coaching.)
The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities
were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an
asterisk (*).
Athletic and Co-curricular Activities
Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.
Name School Position Amount
Melinda Brown Bond Hill Elem Club Advisor (Drill Team) 647.97
Stephanie Lynn Butler AWL MS Girls Asst Basketball Coach 1457.94
Stephen A. Colyer Western Hills MS Boys Head Basketball Coach 2429.87
Luz Eliana Gutmann Fuentes AWL Elem Club Advisor (Quilting Club) 712.76 #
Elyse M. Hill Walnut Hills HS Cheerleader Coach 1619.92
Sherri S. Illokken Western Hills HS Asst Athletic Director 2429.87
Mary Mccormick AWL Elem Club Advisor (Upcycling Club) 712.76 #
Nathaniel Mcglothin Walnut Hills MS Special Sports Coach 971.94
Matthew Stephen Phillips Western Hills MS Intramurals Coach 1619.92
Michele A. Plummer Walnut Hills MS Special Sports Coach 971.94
Bryce L. Stokes Western Hills HS Boys Reserve Basketball Co 2996.86
Samuel E. Weems Western Hills HS Girls Res Basketball Coach 2996.86
February 11 167 2019
RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)
H. PROMOTION
(Indicates that the employee is being recommended for a position with greater compensation and responsibilities.)
The Superintendent recommends approval of a promotion for the following. Funding is from the General Fund, except as
otherwise noted by an asterisk (*).
Human Resources Civil Service Specialist – 261 day From:
Jara Y. Bonner $61,334.57 Human Resources Sr Executive Secty $29.74 hr. February 12
School Community Coordinator (Unclassified) From:
Jacqueline Kelley $22.97 hr. Carthage Paraprofessional $16.40 hr. January 29
Maintenance Worker 1 (Classified) From:
Anthony Carlisle $18.72 hr. Iowa Avenue Custodian 1 $15.88 hr. January 21
Senior Support Specialist (Classified) From:
Lisa Marie Piening-Miller $19.57 hr. Human Resources Support Specialist $16.93 hr. January 22
Catherine L. Mitchell
Superintendent of Schools
Mr. Messer moved and Mr. Moroski seconded the motion that The Report of the Superintendent be approved.
Ayes: Members Bates, Bolton, Messer, Moroski, President Jones (5)
Noes: None
President Jones declared the motion carried.
February 11 168 2019
REPORT OF THE TREASURER
TABLE OF CONTENTS
I. AGREEMENTS
II. AWARD OF PURCHASE ORDERS
III. LATE REQUESTS
IV. FOR BOARD INFORMATION
V. THEN AND NOW CERTIFICATES
VI. AWARD OF CONTRACT – REQUEST FOR PROPOSALS
VII. DONATIONS
VIII. GRANT AWARDS
February 11 169 2019
REPORT OF THE TREASURER
Fund Legend
Fund # Fund Description Purpose
001 General Fund Set of accounts used to show all ordinary operations of a school
system, generally all transaction which do not have to be accounted for in
another fund.
003 Permanent Improvement Fund provided to account for all transactions related to the acquiring, construction,
or improving of such permanent improvements as are authorized by Chapter 5705,
Ohio Revised Code.
006 Food Services Fund used to record financial transactions related to food service
operations.
007 Special Trust The special trust fund may be classified as a special revenue, permanent, or a
private purpose trust fund. A special revenue fund should be used if the original
contributions can be expended for school district programs. A permanent fund
should be used if the only the earnings on the original proceeds can be expended
and not the principal. If the original contribution, whether required to be kept
intact or not, and the earnings do not support the school district's programs, then
the fund will be classified as a private purpose trust fund.
018 Public School Support Fund provided to account for specific local revenue sources, other than taxes or
expendable trust (i.e. profits from vending machines, sales of pictures, etc.), that
are restricted to expenditures for specified purposes approved by board
resolution. Such expenditures may include curricular and extra-curricular
related purchase.
019 Other Grants Fund used to account for the proceeds of specific revenue sources, except for
State and Federal grants) that are legally restricted to expenditures for
specified purposes.
021 Intra District Service Fund A fund to account for functions that provide goods or services to other areas
within the school district. Intra-district functions could include central
warehousing and purchasing and central data processing.
024 Employee Benefits Self
Insurance
A fund provided to account for monies received from other funds as payment for
providing medical, hospitalization, life, dental, vision, or any other similar
employee benefits. The Employee Benefits Self- Insurance Fund may make
payments for services provided to employees, for reimbursements to employees
who have paid providers, to third party administrators for claim payment or
administration, for stop-loss coverage or for any other reinsurance or other
similar purposes.
034 Classroom Facilities
Maintenance
A fund used to account for the proceeds of a levy for the
maintenance of facilities.
300 District Managed Student
Activity
Fund provided to account for those student activity programs which have
student participation in the activity but do not have student management of
the programs. This fund would usually include athletic programs but could
also include the band, cheerleaders, flag corps, and other similar types of
activities.
February 11 170 2019
REPORT OF THE TREASURER
(cont.)
Fund Legend (cont.)
Fund # Fund Description Purpose
401 Auxiliary Services A fund used to account for monies which provide services and materials to pupils
attending non-public schools within the school district.
499 Miscellaneous State Grant A fund used to account for various monies received from state agencies which are
not classified elsewhere. A separate special cost center must be used for each grant.
516 IDEA Part B Special
Education
Grants to assist states in providing an appropriate public education to
all children with disabilities.
525 Project Head Start To promote school readiness by enhancing the social and cognitive development
of low income children, including children on federally recognized reservations
and children of migratory farm workers, through the provision of comprehensive
health, educational, nutritional, social and other services; and to involve parents
in their children's learning and to help parents make progress toward their
educational, literacy and employment goals.
536 Title I School Improvement
Stimulus A To help schools improve the teaching and learning of children failing, or most at
risk of failing to meet challenging State academic achievement standards.
551 Title III – Limited English
Proficiency
Funds to develop and carry out elementary and secondary school programs,
including activities at the pre-school level, to meet the educational needs of
children of limited English proficiency. These programs provide structured
English language instruction, with respect to the years of study to which the
program is applicable, and instruction in the child's native language to the extent
necessary to allow a child to achieve competence in English. The instruction must
incorporate the cultural heritage of these children and of other children in
American society. The instruction must be, to the extent necessary, in all courses
or subjects of study which will allow a child to meet grade promotion and
graduation standards.
572 Title I – Disadvantaged
Children/Targeted
Assistance
To provide financial assistance to State and Local educational agencies to
meet the special needs of educationally deprived children. Included are the
Even Start and Comprehensive School Reform programs.
587 IDEA Preschool Grant The Preschool Grant Program, Section 619 of Public Law 99 -457, addresses
the improvement and expansion of services for students with disabilities, ages
three (3) through five (5) years.
598 Schoolwide Building
Program
The purpose of this bulletin is to inform you of the creation of a Schoolwide
Building Program Fund. The Schoolwide Building Program Fund allows for the
pooling of Federal, State, and local funds to be used to upgrade the overall
instructional program of a school building where at least 40 percent of children
are from low-income families.
590 Improving Teacher
Quality
A fund used to account for monies to hire additional classroom teachers in grades
1 through 3, so that the number of students per teacher will be reduced.
February 11 171 2019
REPORT OF THE TREASURER
(cont.)
I. AGREEMENTS
That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants:
Vendor/Consultant Name Amount Not to Agreement Dates
Exceed
Food Services
(A.) Performance Foodservice - Ellenbee $345,000.00 2/12/2019 – 6/30/2019
Funding Source: Food Service Fund
Purpose:
Amendment to Master Service agreement C1900174 $5,430,472.90 to provide additional vegetables and/or assorted foods for
the 2018/2019 academic school year. The new agreement amount is $5,775,472.90.
ITM Management
(B.) Pomeroy IT Solution Sales $60,000.00 2/12/2019 – 6/30/2019
Funding Source: General Fund
Purpose:
To provide project management services for windows 10/AD migration. Registration Gateway Rollout, LPD Replacement,
student device refresh, Papercut rollout and additional.
II. AWARD OF PURCHASE ORDER(S)
The Treasurer recommends approval be given for the following purchase orders, charged to the appropriate fund.
Vendor/Consultant Name Amount Not to Exceed
Food Services
(A.) City of Cincinnati $42,124.00
Funding Source: Food Services Fund
Explanation:
Food Service Operation License for 2019.
February 11 172 2019
REPORT OF THE TREASURER
(cont.)
III. LATE REQUESTS
That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants.
Vendor/Consultant Name Amount Not to Agreement Dates
Exceed
Carson ES
(A.) Dreambox Learning $11,000.00 1/01/2019 – 6/30/2019
Funding Source: Title I Sch Improve Stimulus A
Purpose:
To provide online software that focuses on mathematics education at the elementary level with over 1,800 lessons presented as
animated adventures, games, and challenges.
Walnut Hills HS
(B.) Alexandra K. Mondini $10,200.00 1/29/2019 – 4/01/2019
Funding Source: District Managed Stud Act Fund
Purpose:
Cash Advance to cover car rental, accommodations, entry fees, food and activity expenses for annual Hawaii Geology/Ecology
Field Trip (March 20, 2019 – March 31, 2019).
IV. FOR BOARD INFORMATION
That the Treasurer be authorized to enter into an agreement with the following Vendors/Consultants.
Vendor/Consultant Name Amount Not to Agreement Dates
Exceed
Legal Counsel
(A.) To authorize the Treasurer to enter into parking agreements with the Cincinnati Center City Development Corporation
(3CDC) for parking in the Washington Park Garage (130 spaces) and the YMCA Garage (20 spaces) across from the School
for Creative and Performing Arts. The agreements will be for a five year term, renewable at CPS’s option for two additional
three year terms.
(B.) To authorize the Treasurer to enter into a contract amendment with the City of Cincinnati, to provide additional
nursing services to the District. The original contract shall be amended to add 0.8 FTE to the contract, with a prorated cost
increase to the District to cover the cost of the extra nurse from the nurse’s start date to the end of the 2018-19 school year.
Student Services
(C.) Affordable Language Services LTD $12,701.07 2/12/2019 - 6/30/2019
Funding Source: General Fund
Purpose:
An amendment to Master Services Contract C1900322 $14,500.00 to provide onsite interpreting, OPI/VRI and translation
services for 2018/2019 Academy School Year for EL students and their families. The new agreement amount is $27,201.07.
February 11 173 2019
REPORT OF THE TREASURER
(cont.)
V. THEN AND NOW CERTIFICATE(S)
That the Treasurer be authorized to pay the following Then and Now Certificates:
Vendor/Consultant Name Amount CPS Location
(A.) Cincinnati Arts Association $16,248.00 South Avondale ES
Inv Date Req Date Brd Date
11/09/2018 10/31/2018 2/11/2019
Funding Source: Other Grant Fund
Purpose of Purchase:
Reginald Harris services for Month of September 2018.
(B.) Ohio Head Start Association $3,000.00 Early Childhood Education
Inv Date Req Date Brd Date
12/17/2018 1/18/2019 2/11/2019
Funding Source: Project Head-Start
Purpose of Purchase:
2019 Agency Dues.
(C.) Petermann LLC $28,896.64 Transportation
Inv Date Req Date Brd Date
10/15/2018 2/04/2019 2/11/2019
Funding Source: General Fund
Purpose of Purchase:
Paying 65% of the fuel charges due to breech of contract penalty for December 2017 through May 2018.
(D.) Visionaries & Voices $4,820.00 Cirriculum
Inv Date Req Date Brd Date
2/07/2019 1/03/2019 2/11/2019
Funding Source: General Fund
Purpose of Purpose:
To provide artistic services; materials, supplies, preparatory sessional and monthly visual art workshops for students at
Roselawn Condon Elementary School and Rees E. Price Academy for fall 2018.
February 11 174 2019
REPORT OF THE TREASURER
(cont.)
V. THEN AND NOW CERTIFICATE(S) (cont.)
That the Treasurer be authorized to pay the following Then and Now Certificates:
Vendor/Consultant Name Amount CPS Location
(E.) Academic Fields of Success $30,545.84 William H Taft ES
Inv Date Req Date Brd Date
4/20/2018 2/01/2019 2/11/2019
Funding Source: Title I Sch Improve Stimulus A
Purpose of Purpose:
To pay FY18 outstanding invoices for Data Coaching services provided to Taft Elmentary School. Service dates are for
March 1, 2018 through June 30, 2018.
VI. AWARD OF CONTRACTS - REQUEST FOR PROPOSALS
(A.) On Wednesday, January 30, 2019 bids for the renovation of the Westside Campus at Mercy Package
(#2019WSCMREN) were opened and read by the Purchasing Department.
Proposals Due: Wednesday, January 30, 2019
Publication Date: Thursday, January 17, 2019
Awarded: Mark Spaulding Construction has been awarded the RFP for the renovation of the Westside Campus at
Mercy.
Amount: $ 4,124,500.00
Funding: 003
Department: Facilities
Bid Tabulation and Award – see Attachment (1)
February 11 175 2019
REPORT OF THE TREASURER
(cont.)
VI. AWARD OF CONTRACTS - REQUEST FOR PROPOSALS (cont.)
(B.) On Tuesday, February 5, 2019 bids for the Stargel Stadium Buildings and Improvements Package
(#2019SSBI01) were opened and read by the Purchasing Department.
Proposals Due: Tuesday, February 5, 2019
Publication Date: Tuesday, January 22, 2019
Awarded: Graybach, LLC has been awarded the RFP for Buildings and Improvements Package at Stargel
Stadium .
Amount: $ 4,194,000.00
Funding: 003
Department: Facilities
Bid Tabulation and Award – see Attachment (2)
(C.) On Friday, February1, 2019 bids for the HVAC Equipment Installation at the Westside Campus at Mercy
(#R150505-OH-20411) were opened and reviewed through The Interlocal Purchasing System (TIPS).
Proposals Due: Friday, February 1, 2019
Publication Date: Sunday, January 20, 2019
Awarded: Daikin has been awarded the RFP for the installation of HVAC equipment at the Westside Campus at
Mercy school building.
Amount: $ 1,707,100.00
Funding: 003
Department: Facilities
Bid Tabulation and Award – see Attachment (3)
February 11 176 2019
REPORT OF THE TREASURER
(cont.)
VII. DONATIONS
That record is made of a donation from the following Donors:
Donor Name Amount Location Funding Source &
Description
(A.) Xavier University $88.00 Oyler School Fund 300 – Student
Activities
Purpose: To be used for WBB field trip day bus stipend.
(B.) Scripps Howard Foundation $1,225.70 Oyler School Fund 019 – Other
Grants
Purpose: To be used as incentives for 7th
and 8th
grade students.
(C.) Mayer Marketing $138.70 Oyler School Fund 018 – Public
School Support
Purpose: To be used for their 2018 Give-Back Program with Principals discretion.
(D.) Scallywag Tag $96.25 Chase School Fund 018 – Public
School Support
Purpose: To be used at Principals discretion.
(E.) Greenacres Arts Center $2,119.00 Pleasant Hill
Academy
Fund 300 – Student
Activities
Purpose: To be used to help cover the cost of buses to Greenacres Arts Center.
(F.) Xavier University $434.00 Sands Montessori
School
Fund 300 – Student
Activities
Purpose: To be used to help cover the cost of buses to Xavier University to watch a basketball game.
(G.) Greenacres Arts Center $2,737.00 Pleasant Hill
Academy
Fund 300 – Student
Activities
Purpose: To be used to help cover the cost of buses to Greenacres Arts Center.
February 11 177 2019
REPORT OF THE TREASURER
(cont.)
VII. DONATIONS (cont.)
That record is made of a donation from the following Donors:
Donor Name Amount Location Funding Source &
Description
(H.) Greenacres Arts Center $449.16 Westwood School Fund 300 – Student
Activities
Purpose: To be used to help cover the cost of buses to Greenacres Arts Center.
(I.) United Way $4,549.75 Early Childhood Fund 019 – Other
Grants
Purpose: Over designations payment for Books in Action program from 17/18 campaign.
(J.) Cheviot Charitable Foundation $4,000.00 Western Hills
High School
Fund 007 – Special
Trust
Purpose: Scholarships for seniors in the Class of 2018. This was deposited
April 9, 2018.
VIII. GRANT AWARDS
That record is made of a grant award from the following Grantors:
Grantor Name Amount Location Funding Source
& Description
(A.) Cincinnati Children’s
Hospital Med Ctr
$7,500.00 Rockdale Academy Fund 019 –
Other Grants
Purpose: To address literacy barriers from several angles including student competencies, ELA
Developmental Strategies, parental involvement initiatives as well as materials/supplies to support
identifiable literacy benchmarks.
(B.) Thomas J Rebold
Foundation
$500.00 Cheviot School Fund 019 –
Other Grants
Purpose: To be used to help pay for performances.
(C.) Greater Cinti STEM
Collab/Univ of Cin
$1,200.00 John P. Parker Fund 019 –
Other Grants
Purpose: Stipend for club teacher, transportation to 3D printer showcase and materials.
February 11 178 2019
REPORT OF THE TREASURER
(cont.)
VIII. GRANT AWARDS (cont.)
That record is made of a grant award from the following Grantors:
Grantor Name Amount Location Funding Source
& Description
(D.) Knowledge Works
Foundation
$100,000.00 Curriculum Fund 019 –
Other Grants
Purpose: To provide support for quality improvement initiatives to keep students on track through
8th
grade Math proficiency.
Jennifer M. Wagner
Treasurer/Chief Financial Officer
Mrs. Bates moved and Mr. Moroski seconded the motion that The Report of the Treasurer be approved.
Ayes: Members Bates, Bolton, Messer, Moroski, President Jones (5)
Noes: None
President Jones declared the motion carried.
February 11 179 2019
REPORT OF THE TREASURER
(cont.)
BID TABULATION Attachment #1
Estimate: $6,500,000.00
RFP Title: Westside Campus at Mercy Renovation
Naming Convention: 2019WSCMREN
RFP Release Date: Thursday, January 17, 2019
RFP Close Date: Wednesday, January 30, 2019
Vendor Name Mark Spaulding Construction D.A.G. Construction Jostin Construction Century Construction Empire Building Company Graybach
Base Bid 4,100,000.00$ $ 5,034,000.00 $ 5,378,000.00 4,548,000.00$ 5,477,000.00$ 4,909,490.00$
Alternate #1 (Gym Building) 436,370.00$ $ 471,000.00 $ 427,825.00 438,000.00$ 591,000.00$ 490,500.00$
Alternate #2 Restore Wood 24,500.00$ $ 83,000.00 $ 106,300.00 No Bid 250,000.00$ 55,000.00$
Alternate #T1 Passive Optic 93,172.00$ $ 97,000.00 $ 64,500.00 60,500.00$ 60,000.00$ 93,000.00$
Alternate #T2 Smart Boards 26,240.00$ $ 27,500.00 $ 30,400.00 3,400.00$ 4,000.00$ 26,000.00$
Alternate #T3 Gym Building
Tech. 11,250.00$ $ 11,000.00 $ 28,000.00 2,700.00$ 3,000.00$ 11,000.00$
AWARD: Mark Spaulding Construction
Awarded Amt.
$4,124,500.00 (Base Bid of
$4,100,000.00 and
Alternate #2 $24,500.00)
FUND: Facilities Fund #3
February 11 180 2019
REPORT OF THE TREASURER
(cont.)
BID TABULATION Attachment #2
RFP Title: Stargel Stadium Buildings and Improvements
Naming Convention: 2019SSBI01
RFP Release Date: Tuesday, January 22, 2019
RFP Close Date: Tuesday, February 05, 2019
PRICE QUOTE
Vendor Name Graybach HGC Construction D.A.G. Construction
Base Bid 4,194,000.00$ 4,480,000.00$ $ 4,450,000.00
Alternate No. 10 - add new sidewalk
along Cutter Street 38,518.00$ 28,000.00$ $ 43,000.00
Alternate No. 11 - add masonry piers
and overhead structural framing for
signage at pedestrian plaza gates 155,237.00$ 127,000.00$ $ 161,000.00
Alternate No. 12 - add masonry piers
at site perimeter fence 106,823.00$ 78,000.00$ $ 140,000.00
Alternate No. 13 - add visitor
restrooms finish work building A 53,757.00$ 102,000.00$ $ 115,000.00
Alternate No. 14 - add metal tube
screen assembly at home grandstand 55,990.00$ 200,000.00$ $ 150,000.00
Allowance 50,000.00$ 50,000.00$ 50,000.00$
AWARD: Graybach
FUND: Facilities Fund #3
February 11 181 2019
REPORT OF THE TREASURER
(cont.)
BID TABULATION Attachment Attachment #3
RFP Title:
Mercy/Westwood Campus
Phase 4, minus deducts: HVAC
Equipment Installation
TIPS certified proposal # R150505-OH-20411
RFP Release Date: January 20, 2019
RFP Close Date: February 1, 2019
Awarded : Daikin $1,707,100.00 $1,707,100.00
TOTAL AWARDED AMOUNTS $1,707,100.00
FUND: Permanent Improvement 003
CPS has awarded the following proposal received from The Interlocal Purchasing System (TIPS)
purchasing cooperative of which CPS is a member.
(1) HVAC Equipment Installation: DOAS, WSHPs, MINISPLITS, SHEETMETAL, PIPING, CRANE, RIGGING, CONTROLS.
Pricing competitively bid through National IPA purchasing group; certified proposal #R150505-OH-20411
February 11 182 2019
INQUIRIES/UPDATES
1. President Jones – Board members submit final ideas/suggestions around the budget priorities today. We will combine our
list to make one good list and give to Administration by Friday, the 15th
as they prepare for the budget process to talk
about at the next board meeting on the 20th
.
2. President Jones – CPS has not entered into negotiations with the City of Cincinnati regarding the 1999 agreement. We
have not had discussions with the City about the tax abatements. However, we are putting it on our Board Matters agenda
for February 25th
as a topic, so we can have a public conversation to talk about the perimeters of what CPS wants and talk
about timelines for community engagement.
ASSIGNMENTS
Please note the following assignments:
1. Administration – provide input and a cost analysis of what it would be to move to later start times for next year. How is
later start times going to impact the district? How will it impact metro? How will it impact our Elementary Schools?
How are we going to balance transportation? Reach out to Metro and let them know a decision will not be made by
March 1st.
2. Lauren Worley, Chief Strategic Communications Engagement Officer provide engagement data surrounding later start
times.
3. Legal Counsel – provide in writing an opinion:
Of what we are truly responsible for when we refer to giving equivalent transportation service
to parochial/charter schools.
Legal control of our own crossing guards
ADJOURNMENT
The Board adjourned at 9:48 p.m.
Jennifer M. Wagner
Treasurer/CFO