FAX Option Type 3045 - Ricohsupport.ricoh.com/bb_v1oi/pub_e/oi/0001027/0001027213/VB7798510/B... · Tray Paper Settings), Document Server functions, and troubleshooting. Refer to

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 4.640000 mm

FAX

Op

tion Typ

e 3045

Op

era

ting Instruc

tions

Fac

simile

Refe

renc

e <Ba

sic Fe

ature

s>

B7798510

FAX

Op

tion Typ

e 3045

Op

era

ting Instruc

tions

Fac

simile

Refe

renc

e <Ba

sic Fe

ature

s>

FAX Option Type 3045

Operating Instructions

Facsimile Reference<Basic Features>

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read theSafety Information in the “General Settings Guide” before using the machine.

Getting Started

Faxing

Using Internet Fax Functions

Programming

Troubleshooting

1

2

3

4

5

Printed in Japan

EN USA B779-8510


USA

❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA.

On the cover of this equipment is a label that contains, among other information, a product iden-tifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to thetelephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone networkmust comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. Acompliant telephone cord and modular plug is provided with this product. It is designed to beconnected to a compatible modular jack that is also compliant. See installation instructions fordetail.

4. The REN is used to determine the number of devices that may be connected to a telephone line.Excessive RENs on a telephone line may result in the devices not ringing in response to an in-coming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer-tain of the number of devices that may be connected to a line, as determined by the total RENs,contact the local telephone company. The REN for this product is part of the product identifierthat has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN withouta decimal point (e.g., 03 is a REN of 0.3).

5. If this equipment causes harm to the telephone network, the telephone company will notify youin advance that temporary discontinuance of service may be required. But if advance notice isnot practical, the telephone company will notify the customer as soon as possible. Also, you willbe advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or proce-dures that could affect the operation of the equipment. If this happens the telephone companywill provide advance notice in order for you to make necessary modifications to maintain unin-terrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please contactRICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causingharm to the telephone network, the telephone company may request that you disconnect theequipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication),refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commis-sion, public service commission or corporation commission for information.

❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging

up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con-nected to a telephone interface. The termination on an interface may consist of any combination of de-vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Trademarks

Microsoft® and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in theUnited States and/or other countries.

Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights to those marks.

Copyright © 2005

i

Manuals for This Machine

The following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of the manual.

Note❒ Manuals provided are specific to machine type.❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖ General Settings GuideProvides an overview of the machine and describes System Settings (such asTray Paper Settings), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering faxnumbers, e-mail addresses, and user codes.

❖ Security ReferenceThis manual is for administrators of this machine. It describes security func-tions that the administrators can use to protect data from being tamperedwith, or prevent the machine from unauthorized use. Also refer to this man-ual for the procedures for registering administrators, as well as setting userand administrator authentication.

❖ Network Guide (PDF file - CD-ROM 1)Provides information about configuring and operating the printer in a net-work environment and using software.This manual covers all models, and therefore contains functions and settingsthat may not be available for your model.Images, illustrations, functions, and supported operating systems may differfrom those of your model.

❖ Copy ReferenceDescribes operations, functions, and troubleshooting for the machine’s copierfunction.

❖ Facsimile Reference <Basic Features> (this manual)Describes operations, functions, and troubleshooting for the machine’s fac-simile function.

❖ Facsimile Reference <Advanced Features>Describes advanced facsimile functions such as line settings and proceduresfor registering IDs.

❖ Printer ReferenceDescribes system settings, operations, functions, and trouble shooting for themachine’s printer function.

AdonisC4-EN_Combine-F_FM.book Page i Tuesday, April 26, 2005 6:13 PM

ii

❖ Scanner Reference (PDF file - CD-ROM 1) Describes operations, functions, and troubleshooting for the machine’s scan-ner function.

❖ Manuals for DeskTopBinder LiteDeskTopBinder Lite is a utility included on the CD-ROM labeled “ScannerDriver and Document Management Utility”.• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM 2)

Describes installation of, and the operating environment for DeskTop-Binder Lite in detail. This guide can be displayed from the [Setup] dialogbox when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM 2)Describes operations of DeskTopBinder Lite and provides an overview ofits functions. This guide is added to the [Start] menu when DeskTopBinderLite is installed.

• Auto Document Link Guide (PDF file - CD-ROM 2) Describes operations and functions of Auto Document Link installed withDeskTopBinder Lite. This guide is added to the [Start] menu when Desk-TopBinder Lite is installed.

❖ Other manuals• PostScript 3 Supplement (PDF file - CD-ROM 1)• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

Note❒ The following software products are referred to using a general names:

• DeskTopBinder Lite and DeskTopBinder Professional → DeskTopBinder• ScanRouter V2 Lite and ScanRouter EX Professional (optional) → the Scan-

Router delivery software• SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client →

SmartDeviceMonitor for Admin/Client

AdonisC4-EN_Combine-F_FM.book Page ii Tuesday, April 26, 2005 6:13 PM

iii

TABLE OF CONTENTSManuals for This Machine ...................................................................................... iNOTICE ...................................................................................................................1Important Safety Instructions ...............................................................................3

Caution.......................................................................................................................3How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4Names of Major Functions .........................................................................................5

1. Getting Started

Control Panel..........................................................................................................7Reading the Display ...................................................................................................9

Reading the display panel and using keys ............................................................10User Authentication..................................................................................................12

User Code Authentication (using the control panel) ..............................................12User Code Authentication (using a printer driver) .................................................12Login (using the control panel) ..............................................................................12Log off (using the control panel) ............................................................................13Login (using a printer driver)..................................................................................13Login (using a Web browser).................................................................................13Log off (using a Web browser) ..............................................................................13

2. Faxing

Placing Originals..................................................................................................15Setting a Scan Area .................................................................................................17

Transmission Modes ...........................................................................................20Switching between Memory Transmission and Immediate Transmission................20

Memory Transmission.........................................................................................21Canceling a Memory Transmission....................................................................25

Before the Original Is Scanned ................................................................................25While the Original Is Being Scanned........................................................................25While the Original Is Being Transmitted...................................................................25Before the Transmission Is Started..........................................................................26

Immediate Transmission.....................................................................................28Canceling an Immediate Transmission .............................................................30

Before You Have Pressed the {Start} Key ...............................................................30After You Have Pressed the {Start} Key ..................................................................30

Confirming Transmission ...................................................................................31Confirming on Display ..............................................................................................31Confirming by Report ...............................................................................................31

Memory Transmission ...........................................................................................31Immediate Transmission .......................................................................................31

Confirming by E-mail................................................................................................31Confirming by Report and E-mail .............................................................................32Communication Result Report (Memory Transmission) ..........................................32Immediate TX Result Report (Immediate Transmission) .........................................33

AdonisC4-EN_Combine-F_FM.book Page iii Tuesday, April 26, 2005 6:13 PM

iv

Scan Settings .......................................................................................................34Resolution ................................................................................................................34Original Type............................................................................................................35Image Density (Contrast) .........................................................................................36Mixing Scan Settings for a Multiple Page Original ...................................................38

When placing originals on the exposure glass ......................................................38When placing originals in the optional Auto Document Feeder (ADF) ..................38

Specifying a Destination .....................................................................................39Entering a Fax Number ............................................................................................39

Pause ....................................................................................................................40Tone ......................................................................................................................40

Entering an E-mail Address .....................................................................................41When bypassing the SMTP server ........................................................................42

Entering an IP-Fax Destination ................................................................................43Registering Entered Destinations to the Address Book ...........................................45Using the Destination List to Specify Single or Group Destinations.........................45

Searching for a Destination ................................................................................48Search by Destination Name ...................................................................................48Search by Fax Number ............................................................................................49Search by E-mail Address........................................................................................50Search by IP-Fax Destination ..................................................................................51Search by LDAP Server ...........................................................................................52Specifying a Registration Number............................................................................54

Reception..............................................................................................................56Switching the Reception Mode.................................................................................56Receiving a Fax in Manual Reception Mode............................................................57

3. Using Internet Fax Functions

Internet Fax Functions (by Specifying an E-mail Address) .............................59Internet Fax Precautions ..........................................................................................60Functions Not Supported by E-mail Transmission ...................................................61Functions Not Supported by E-mail Reception ........................................................61T.37 Full Mode .........................................................................................................61

Sending Internet Fax Documents.......................................................................63Bypassing the SMTP Server ....................................................................................70Confirming Reception...............................................................................................71

Canceling Transmission of an Internet Fax ......................................................72Before the Original Is Scanned ................................................................................72While the Original Is Being Scanned........................................................................72After the Original Is Scanned ...................................................................................73

Receiving Internet Fax Documents ....................................................................74Auto E-mail Reception .............................................................................................74Manual E-mail Reception .........................................................................................75Received Images .....................................................................................................76

Internet Fax Functions (by Specifying an IP Address).....................................77Notes on Using IP-Fax .............................................................................................79Functions Not Available for IP-Fax Transmission ....................................................79

Sending by IP-Fax................................................................................................80

AdonisC4-EN_Combine-F_FM.book Page iv Tuesday, April 26, 2005 6:13 PM

v

4. Programming

Initial Settings and Adjustments ........................................................................83Programming............................................................................................................84Editing ......................................................................................................................86Deleting ....................................................................................................................87

Programming Destinations in the Address Book .............................................89

5. Troubleshooting

Adjusting the Volume..........................................................................................91When the {Facsimile} Key Is Lit in Red................................................................93When Toner Runs Out .........................................................................................94Error Messages and Their Meanings .................................................................95Solving Problems...............................................................................................101When Things Don't Go as Expected ................................................................105

INDEX....................................................................................................... 106

AdonisC4-EN_Combine-F_FM.book Page v Tuesday, April 26, 2005 6:13 PM

vi

AdonisC4-EN_Combine-F_FM.book Page vi Tuesday, April 26, 2005 6:13 PM

1

NOTICE

Note to users in the United States of America

-Note:This equipment has been tested and found to comply with the limits for a ClassB digital device, pursuant to Part 15 of the FCC Rules. These limits are designedto provide reasonable protection against harmful interference in a residential in-stallation. This equipment generates, uses and can radiate radio frequency ener-gy and, if not installed and used in accordance with the instructions, may causeharmful interference to radio communications. However, there is no guaranteethat interference will not occur in a particular installation. If this equipment doescause harmful interference to radio or television reception, which can be deter-mined by turning the equipment off and on, the user is encouraged to try to cor-rect the interference by one more of the following measures:• Reorient or relocate the receiving antenna.• Increase the separation between the equipment and receiver.• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.• Consult the dealer or an experienced radio /TV technician for help.

-Caution:Changes or modifications not expressly approved by the party responsible forcompliance could void the user's authority to operate the equipment.

AdonisC4-EN_Combine-F_FM.book Page 1 Tuesday, April 26, 2005 6:13 PM

2

-Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-son to use a computer or other electronic device, including FAX machines, tosend any message unless such message clearly contains in a margin at the top orbottom of each transmitted page or on the first page of the transmission, the dateand time it is sent and an identification of the business or other entity, or otherindividual sending the message and the telephone number of the sending ma-chine or such business, other entity, or individual. (The telephone number pro-vided may not be a 900 number or any other number for which charges exceedlocal or long-distance transmission charges.)In order to program this information into your FAX machine, you should com-plete the following steps: Follow the FAX HEADER programming procedure inthe Programming chapter of the operating instructions to enter the businessidentification and telephone number of the terminal or business. This informa-tion is transmitted with your document by the FAX HEADER feature. In addi-tion to the information, be sure to program the date and time into your machine.

Note to users in Canada

-Note:This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

-Avertissement:Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-ada.


3

Important Safety Instructions

Caution

When using your telephone equip-ment, basic safety precautions shouldalways be followed to reduce the riskof fire, electric shock and injury topersons, including the following:• Do not use this product near water,

for example, near a bath tub, washbowl, kitchen sink or laundry tub,in a wet basement or near a swim-ming pool.

• Avoid using a telephone during anelectrical storm. There may be a re-mote risk of electric shock fromlightning.

• Do not use a telephone in the vicin-ity of a gas leak to report the leak.

• Use only the power cord and bat-teries indicated in this manual. Donot dispose of batteries in a fire.They may explode. Check with lo-cal codes for possible special dis-posal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCU-RITÉCertalnes mesures de sécurité doiventêtre prises pendant l’utilisation dematérial téléphonique afin de réduireles risques d’incendle, de choc électriqueet de blessures. En voici quelquesunes: • Ne pas utiliser l’appareil près de

l’eau, p.ex., près d’une balgnoire,d’un lavabo, d’un évier de cuisine,d’un bac à laver, dans un sous-solhumide ou près d’une piscine.

• Éviter d’utiliser le téléphone (saufs’il s’agit d’un apparell sans fil)pendant un orage électrique. Cecipeut présenter un risque de chocélectrique causé par la foudre.

• Ne pas utiliser l’appareil télépho-nique pour signaler une fulte degaz s’il est situé près de la fuite.

• Utiliser seulement le cordon d’alimen-tation et le type de piles indiqués dansce manual. Ne pas jeter les pilesdans le feu: elles peuvent exploser.Se conformer aux ègrlements perti-nents quant à l’élimination des piles.

Conserver ces instructions.


4

How to Read This Manual

Symbols

In this manual, the following symbols are used:

R WARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury if you misuse the machine without following the instruc-tions under this symbol. Be sure to read the instructions, all of which are includ-ed in “Safety Information”, General Settings Guide.

R CAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injuryif you misuse the machine without following the instructions under this symbol.Be sure to read the instructions, all of which are included in “Safety Informa-tion”, General Settings Guide.* The statements above are notes for your safety.

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

PreparationThis symbol indicates information or preparations required prior to operating.

NoteThis symbol indicates precautions for operation, or actions to take after abnor-mal operation.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions under which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

[ ]Keys that appear on the machine's display panel.

[ ]Keys and buttons that appear on the computer's display.

{ }Keys built into the machine's control panel.


5

Names of Major Functions

This machine's major functions are referred to in this manual as follows:• Internet Fax (by specifying an e-mail address) → Internet Fax• Internet Fax (by specifying an IP address) → IP-Fax


6


7

1. Getting Started

Control Panel

The actual machine control panel may differ from this illustration depending oninstalled optional units. This illustration has all options installed.

1. IndicatorsShows errors and machine status.L: Service Call indicatorx: Misfeed indicatorM: Open Cover indicatord: Add Staple indicatorD: Add Toner indicatorB: Paper run-out indicatorSee “Control Panel”, General SettingsGuide.

2. {User Tools/Counter} keyUser Tools:Press to enter User Tools mode. Thesetools allow you to customize default set-tings. See p.141 “Facsimile Features”,Facsimile Reference <Advanced Features> .Counter:Displays and prints the total number ofcopied or printed pages.

3. Display PanelThis guides you through tasks and dis-plays the machine status. Messages ap-pear here. See p.9 “Reading the Display”.

4. {Check Modes} keyPress before pressing the {Start} key tocheck the settings selected for the faxabout to be sent. See p.24 “Checking thetransmission settings”.

5. {Program} keyEnables you to program frequently usedsettings and recall previously programmedsettings. See p.129 “Programs”, FacsimileReference <Advanced Features> .

6. {Clear Modes} keyPress to cancel the current settings.

7. On indicatorThis indicator lights when the operationswitch is turned on.

Important❒ Do not turn off the main power

switch while the On indicator stayslighted or is blinking. Neglectingthis may damage the hard disk.

Note❒ If the main power switch is on even

when the On indicator is off, the ma-chine will receive a fax document.

AJA101S


Getting Started

8

1

8. Main power indicatorThis indicator lights when the main pow-er switch is turned on. See “Turning Onthe Power”, General Settings Guide.

9. Operation switchPress to turn the power on (the On indi-cator lights). To turn the power off, pressthis switch again (the On indicator goesoff). See p.202 “Turning Off the MainPower / In the Event of Power Failure”,Facsimile Reference <Advanced Features> .

Note❒ The Operation switch does not func-

tion when the [User Tools / Counter / In-quiry] display is shown.

10. Data In indicatorBlinks when transmission, printing, stor-ing to Document Server are performedwith using the LAN-Fax Driver.

11. Confidential file indicatorLights when a document is received intomemory with Confidential Reception orPersonal Box. See p.41 “Printing PersonalBox Documents”, Facsimile Reference <Ad-vanced Features> .Blinks when a Memory Lock file is re-ceived into memory. See p.38 “Printing aFile Received with Memory Lock”, Fac-simile Reference <Advanced Features> .

12. Receive File indicatorLights when a document other than aConfidential Reception or Memory Lockfile is received. See p.85 “Substitute Re-ception”, Facsimile Reference <AdvancedFeatures> .Also lights when a document is receivedif the Reception Setting is set to Store. Seep.195 “Storing or Printing Received Doc-uments”, Facsimile Reference <AdvancedFeatures> .

13. Communicating indicatorLights during transmission or reception.

14. Function status indicators• When lit green, the corresponding function

is active.• When lit red, the corresponding function

is interrupted. Press the respective key,and then follow the instructions thatappear on the screen.

15. Function keysPress the {Copy}, {Document Server}, {Fac-simile}, {Printer}, or {Scanner} key to acti-vate the respective function. The displaycontent changes accordingly.The indicator for the selected functionlights up.

16. {Start Manual RX} keyPress when Manual Reception is set. Seep.57 “Receiving a Fax in Manual Recep-tion Mode”.

17. {On Hook Dial} keyPress to dial while listening to the speak-er tone. See p.57 “On Hook Dial”, Facsim-ile Reference <Advanced Features> .

18. {Tone} keyPress to send tonal signals down a pulsedialing line. See p.40 “Tone”.

19. {Pause/Redial} keyPause:Inserts a pause when you are dialing orstoring a fax number. A pause cannot beinserted as the first digit. See p.40 “Pause”.Redial:Press to redial one of the last ten numbers.See p.47 “Redial”, Facsimile Reference<Advanced Features> .

20. Number keysUse to dial fax numbers, or enter the numberof copies.

21. {#} key (Enter key)Registers entered contents or settings.

22. {Clear/Stop} keyClear:Cancels entered numbers or characters.Stop:Interrupts the current operation (trans-mission, scanning, copying, or printing).


Control Panel

9

1

23. {Start} keyPress to start faxing, or printing reports,or lists.

Reading the Display

The display guides you through operations, shows messages, machine status,and destinations registered in the destination lists. See “Fax Destination”, Gen-eral Settings Guide.If you press the {Facsimile} or {Clear Mode} key during operation, this machineenters fax standby mode.Each function name displayed acts as a selection key, which you can touch to se-lect or specify the function.When a function is selected or specified, the function name is highlighted likethis . When a function cannot be selected or specified, the functionname is grayed out like this .

Note❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Fac-simile Auto Reset Timer. See “Timer Settings”, General Settings Guide.

❒ You can have the machine return to default mode after each transmission us-ing [Scan End Reset] under Gen. Settings/ Adjust. See p.145 “General Set-tings/Adjustment”, Facsimile Reference <Advanced Features> .


Getting Started

10

1

Reading the display panel and using keys

Display contents will differ depending on installed optional units.

❖ Initial Display

1. Allows you to select scanningconditions and sizes.

2. Displays the date and time, thename and facsimile number of a des-tination when transmitting, and thesize of the original.

When user authentication is set, a log-in user name appears.

3. Press this button to enter or add faxnumbers, e-mail address, or IP-Faxnumber.

• Internet Fax setting “On”: • IP-Fax, H.323, SIP setting “On”:

• Internet Fax setting “On” and IP-Fax, H.323, SIP setting “On”:

Note❒ To use the Internet Fax or IP-Fax

funct ion, the opt ional pr int -er/scanner unit is required.

❒ You can change Internet Fax set-ting under E-mail Settings in theFacsimile Features menu. See p.148“E-mail Settings”, Facsimile Refer-ence <Advanced Features> .

❒ You can change IP-Fax settings un-der IP-Fax Settings in the FacsimileFeatures menu. See p.150 “IP-FaxSettings”, Facsimile Reference <Ad-vanced Features> .

AJC102S


Control Panel

11

1

4. Displays messages and the machinestatus.

5. Displays the entered number of adestination. When adding destina-tions using the number keys, press[Add].

6. Press to display various informa-tion about transmission.

7. Switches transmission mode be-tween Memory Transmission andImmediate Transmission. See p.20“Switching between Memory Trans-mission and Immediate Transmis-sion”.

8. Displays Quick Operation keysset for frequently used functions. [TXFile Status] and [RX File Status] are pre-set. See p.145 “General Settings/Ad-justment”, Facsimile Reference<Advanced Features> .

9. Displays various sending functions.See p.20 “Transmission Modes”,p.62 “Sub Transmission Mode”, Fac-simile Reference <Advanced Fea-tures> , p.134 “Storing a Document”,Facsimile Reference <Advanced Fea-tures> .

10. Title word keys appear. Allowsyou to switch from one page (dis-play) to another on the destinationlist. See p.46 “Switching the titles ofdestination lists”.

11. Allows you to search for a desti-nation by destination name, faxnumber, e-mail address or registra-tion number.

12. Appears on Destination keysprogrammed as a transfer station.

13. Appears on Destination keysprogrammed with a group of desti-nations. See “Registering Names to aGroup”, General Settings Guide.

❖ To return to standby mode, do one of the following: • If you have placed the original in the optional Auto Document Feeder

(ADF) and have not pressed the {Start} key, remove the original.• If you have not placed an original, press the {Clear Modes} key.• If you are in User Tools mode, press the {User Tools/Counter} key.


Getting Started

12

1

User Authentication

If user authentication (User Code Au-thentication, Basic Authentication,Windows Authentication, LDAP Au-thentication, or Integration ServerAuthentication) is set, the authentica-tion screen is displayed. Unless a val-id user name and password are entered,operations are not possible with themachine. Log on to operate the ma-chine, and log off when you finish op-erations. Be sure to log off to preventunauthorized users from using themachine.

Note❒ Consult the user administrator about

your login user name, password,and user code. For details about thevarious types of user authentication,consult the appropriate administra-tors.

❒ For user code authentication, entera number that is registered in theAddress Book as a login user name.

User Code Authentication (using the control panel)

When user authentication is set, thefollowing screen appears.

Enter a user code (eight digits), andthen press [#].

User Code Authentication (using a printer driver)

If user authentication is set, specifythe user code in the printer propertiesof a printer driver. For details, see theprinter driver Help.

Login (using the control panel)

Use the following procedure to log inwhen Basic Authentication, WindowsAuthentication, LDAP Authentica-tion, or Integration Server Authenti-cation is set.

A Press [Enter] for [Login User Name].

B Enter a login user name, and thenpress [OK].

C Press [Enter] for [Login Password].

D Enter a login password, and thenpress [OK].

E Press [Login].When the user is authenticated, thescreen for the function you are us-ing appears.


Control Panel

13

1

Log off (using the control panel)

Use the following procedure to log offwhen Basic Authentication, WindowsAuthentication, LDAP Authentica-tion, or Integration Server Authenti-cation is set.

A Press the {User Tools/Counter} key.

B Press [Logout].

C Press [Yes].

D Press the {User Tools/Counter} key.

Login (using a printer driver)

If Basic Authentication, WindowsAuthentication, LDAP Authentica-tion, or Integration Server Authenti-cation is set, make encryption settingsin the printer properties of a printerdriver, and then specify a login username and password. For details, seethe printer driver Help.

Note❒ When logged on using a printer

driver, logging off is not required.

Login (using a Web browser)

Use the following procedure to log onwhen user authentication is set.

Note❒ It is recommended that you use a

Web Image Monitor running un-der the same network environ-ment as this machine. Otherwise,the Web browser may not openand an error may occur.

A Click [Login].

B Enter a login user name and pass-word, and then click [OK].

Note❒ For user code authentication, enter

a user code in [User Name], andthen click [OK].

❒ The procedure may differ depend-ing on the Web browser used.

Log off (using a Web browser)

Click [Logout] to log off when user au-thentication is set.

Note❒ It is recommended that you use a

Web Image Monitor running un-der the same network environ-ment as this machine. Otherwise,the Web browser may not openand an error may occur.


Getting Started

14

1


15

2. Faxing

Placing Originals

Place the originals on the exposureglass or the Auto Document Feeder(ADF) in the proper way according tothe type of paper shown in the dia-gram.For details about original types andhow to set original sizes, see Copy Ref-erence. You cannot use [Special Original ]under Copy Function. See “PlacingOriginals”, Copy Reference.Note that original sizes that can be au-tomatically detected differ slightly tothose sizes listed in “Sizes Detectableby Auto Paper Select”, Copy Reference.See p.215 “Original Sizes Difficult toDetect”, Facsimile Reference <AdvancedFeatures> .

❖ How to place A4, B4 JIS (Japanese Industrial Standard), A3, 81/2"×11", 81/2"×14", and 11"×17" size originals

❖ How to place A5 and B5 JIS size originals

Note❒ When you place originals as shown

in the above illustrations, the faxheader on received faxes is printedin the following positions.• *1 On the top of the fax• *2 On the left side of the fax

Referencep.83 “Initial Settings and Adjust-ments”

Limitation❒ If you place A5 size originals on

the exposure glass, they are not de-tected. Place A5 size originals intothe ADF. See p.215 “Original SizesDifficult to Detect”, Facsimile Refer-ence <Advanced Features> .


Faxing

16

2

Note❒ To scan multiple originals using the

Auto Document Feeder (ADF), setoriginals in a stack.

❒ When sending a fax, the imageoutput at the other end depends onthe size and orientation of paperused in the receiver's machine. Ifthe receiver does not use paper ofthe same size and orientation asthat of the original, the fax imagemay be reduced in size, trimmed atboth edges, or divided across twoor more sheets. When sending animportant original, ask the receiv-er about the size and orientation ofthe paper in their machine.

❒ When sending an original of irreg-ular (i.e. custom) size or part of alarge original, you can specify thescan area precisely. See p.17 “Set-ting a Scan Area”.

❒ Custom size originals are scannedas regular size originals, so the re-ceiver may find extra blank mar-gins or edges of images missing. Ifyou specify a scan area, only thatarea is scanned regardless of theactual size of the original.

❒ To send an original longer than 420mm (17"), make either of the fol-lowing settings, and then scan theoriginal using the ADF (if a jam oc-curs, the original might becomedamaged because scanning doesnot stop in this mode):• Specify the area under “Scan Area”.

See p.17 “Setting a Scan Area”.• Select Long Document mode with

the User Parameters. See p.167“User Parameters”, FacsimileReference <Advanced Features>(switch 14, bit 1).

❒ Documents longer than 800 mm (32")must be sent by memory transmis-sion (immediate transmission maynot be possible).

❒ If an original jams, press the {Clear/Stop}key, and then carefully remove theoriginal.

❒ Make sure that all ink, correctingfluid etc., has completely dried be-fore placing your original. If it isstill wet, the exposure glass willbecome marked and those markswill appear on the received image.

❒ If you place an A4 or LT (81/2"×11")size original in the portrait orienta-tion, the machine rotates the imageby 90 degrees before sending. Seep.79 “Transmission with ImageRotation”, Facsimile Reference <Ad-vanced Features> .

❒ You can send the first page from theexposure glass then the remainingpages from the ADF. You cannotchange from the ADF to the exposureglass. When transmitting frommemory, see p.23 “Sending multi-ple originals using the exposureglass”. When sending immediate-ly, see p.29 “Sending multiple orig-inals using the exposure glass”.

❒ When using the Internet Fax func-tion, originals are sent at A4 width.Originals larger than A4 are re-duced to A4 width. If the receiver'smachine is compliant with the T.37full mode, originals are sent at thewidth specified in the AddressBook. See p.61 “T.37 Full Mode”.

❒ When setting bound originals (books,magazines, etc.), you can select tohave either the left or right pagesent first with the User Parameters.See p.62 “Book Fax”, Facsimile Ref-erence <Advanced Features> . Seep.167 “User Parameters”, FacsimileReference <Advanced Features>(switch 06, bit 6).


Placing Originals

17

2

ReferenceFor how to place two-sided originals,see p.63 “Two-Sided Transmission(Double-Sided Transmission)”,Facsimile Reference <Advanced Fea-tures> .For acceptable types of originals,see p.212 “Acceptable Types ofOriginals”, Facsimile Reference <Ad-vanced Features> .

Setting a Scan Area

Normally, a placed original is scannedaccording to the automatically detect-ed size. If a scan area is specified, theoriginal is scanned accordingly. Thus,originals can be sent without extraspace or blank margins. See p.215“Original Sizes Difficult to Detect”,Facsimile Reference <Advanced Fea-tures> .

❖ Auto DetectDetects the size of the first pageand scans all pages using that size.If you want to scan originals of dif-ferent sizes, use the Mixed Origi-nal Sizes function.

Note❒ If the machine cannot detect the

original size, a confirmation mes-sage appears. Place the originalagain.

❖ RegularThe placed original is scanned ac-cording to specified size regardlessof actual size.The sizes that can be specified areA 4KL , B 4 J I SL , A3L ,81/2"×11"KL, 81/2"×14"L, and11"×17"L.

❖ AreaEnter the area to be scanned. Onlythe area in the specified size isscanned regardless of the actualsize of a placed original. See p.160“Programming, Changing and De-leting a Scan Size”, Facsimile Refer-ence <Advanced Features> .

❖ Mixed Original SizesSelect this to individually scan thesize of originals loaded into theADF. For example, when A4 andB4 JIS size originals are sent to-gether, usually all are sent usingthe size of the first original. By se-lecting Mixed Original Sizes, themachine scans and sends each orig-inal according to its size.

Note❒ To cancel the selected scan area, se-

lect [Auto Detect]. See p.19 “Spec-ifying Auto Detect”.

❒ When using Mixed Original Siz-es, the machine sends the origi-nals by memory transmission.

❒ When using Mixed Original Siz-es, rotation transmission is dis-abled. See p.79 “Transmissionwith Image Rotation”, FacsimileReference <Advanced Features> .

A Place the originals, and then selectany scan settings you require.

Note❒ When placing different size orig-

inals into the ADF, adjust thedocument guide to the largestoriginal.

❒ Small-size originals may be sentat a slight slant since they do notmatch the document guide.


Faxing

18

2

B Press [Scan Area].

C Select the scan area.

Specifying standard sizes

A Press [Regular].

B Press the size of the originalsto be sent, and then press [OK].

Note❒ 81/2"×11" indicates LT. 81/2"×14"

indicates LG. 11"×17" indicatesDLT.

C Press [OK].

The selected size is shown abovethe highlighted [Scan Area].

Specifying programmed sizes

A Press [Area 1] or [Area 2].

B Press [OK].

“Area 1” or “Area 2” is shownabove the highlighted [Scan Ar-ea].


Placing Originals

19

2

Specifying Mixed Original Sizes

A Press [Mixed Original Sizes].

B Press [OK].

“Mixed Original Sizes” is shownabove the highlighted [Scan Area].

Specifying Auto Detect

AMake sure that [Auto Detect] isselected.

If it is not, press [Auto Detect].B Press [OK].

“Auto Detect” is shown above[Scan Area].

D Specify a destination and press the{Start} key.


Faxing

20

2

Transmission Modes

There are two types of transmission:• Memory Transmission• Immediate Transmission

❖ Memory TransmissionTransmission starts automaticallyafter the original is stored in mem-ory. This is convenient when youare in a hurry and want to take thedocument away with you. You canalso send the same original to sev-eral destinations. See p.24 “Broad-casting sequence”.

❖ Immediate TransmissionImmediately dials the destinationnumber, and while scanning theoriginal, sends it. It is very conve-nient when you want to send anoriginal quickly or when you wantto check the destination you aresending to. When using this typeof transmission, the original is notstored in memory. You can onlyspecify one address.

Switching between Memory Transmission and Immediate Transmission

Check the display to see which modeis currently active. You can changetransmission mode by pressing[Immed. TX] or [Memory TX].

Note❒ You can set the machine to enter

Memory Transmission mode orImmediate Transmission mode af-ter the power is turned on or the{Clear Modes} key is pressed. Seep.145 “General Settings/Adjust-ment”, Facsimile Reference <Ad-vanced Features> .


Memory Transmission

21

2

Memory Transmission

Memory transmission mode has stan-dard fax, Internet Fax and IP-Fax.

Important❒ If there is a power failure (the main

power switch is turned off) or themachine is unplugged for aboutone hour, all the documents storedin memory are deleted. As soon asthe main power switch is turnedon, the Power Failure Report isprinted to help you identify delet-ed files. Simply turning off thepower by pressing the Operationswitch does not delete stored doc-uments. See p.202 “Turning Off theMain Power / In the Event of Pow-er Failure”, Facsimile Reference<Advanced Features> .

❒ It is recommended that you call thereceiver and confirm with themwhen sending important docu-ments.

Limitation❒ If memory is full (0% appears un-

der [Information] on the display),Memory Transmission is disabled.Use Immediate Transmission in-stead.

Note❒ Maximum number of destinations

per Memory Transmission: 500.❒ Combined total number of desti-

nations of standby documentsstored in memory: 500.

❒ After the total number of programmeddestination numbers exceeds 500,you can perform only ImmediateTransmission.

❒ Maximum number of documents thatcan be stored for Memory Trans-mission: 400.

❒ The number of pages you can storein memory depends on the origi-nal images and the scan settings.You can store up to 320 standardpages (ITU-T #1 chart, Resolution:Standard, Original Type: Text).You can store up to 2,240 standardpages, with the optional expansionmemory installed.

❒ For details about how to confirmthe transmission result, see p.31“Confirming Transmission”.

❒ A fax number, e-mail address andIP-Fax number can be specified si-multaneously.

Referencep.63 “Sending Internet Fax Docu-ments”p.80 “Sending by IP-Fax”

AMake sure that [Memory TX] is se-lected.

B Place the original.

Note❒ The original can be placed ei-

ther into the ADF or on the ex-posure glass, until the {Start}key is pressed.

Referencep.15 “Placing Originals”


Faxing

22

2

CMake the scan settings you require.

Referencep.34 “Scan Settings”p.35 “Original Type”p.36 “Image Density (Con-trast)”

D Specify a destination.

If you do not want to do a broad-cast transmission, proceed to stepG.

Note❒ If you make a mistake, press the{Clear/Stop} key, and then enterthe correct number.

Referencep.39 “Entering a Fax Number”p.41 “Entering an E-mail Ad-dress”p.43 “Entering an IP-Fax Desti-nation”p.45 “Using the Destination Listto Specify Single or Group Des-tinations”p.47 “Chain Dial”, Facsimile Ref-erence <Advanced Features> p.47 “Redial”, Facsimile Refer-ence <Advanced Features>

EWhen sending the same originalto several destinations (broad-casting), press [Add] to specify thedestinations.

Note❒ You do not have to press [Add]

when adding a destination us-ing the destination list.

❒ To be extra sure a destination isadded, in User Parameters youcan set the machine so that [Add]must be pressed each time adestination is added. See p.167“User Parameters”, FacsimileReference <Advanced Features>(switch 17, bit 2).


Memory Transmission

23

2

F Specify a destination.

Note❒ Pressing switches the desti-

nation list between fax number,e-mail address, and IP-Fax number.

❒ To specify another destination,repeat steps E and F.

G Press the {Start} key.

Note❒ Do not lift the ADF while using

it to scan originals. The machine dials the destination.After scanning, the standby dis-play appears.

-Sending multiple originals using the exposure glass

A Make sure that [Memory TX] is se-lected.

B Place the first page of the originalface down on the exposure glass.

C Specify a destination.D Make the scan settings you require.E Press the {Start} key.

The machine starts scanning.F Place the next original on the expo-

sure glass within 60 seconds afterthe machine has finished scanningthe first original.

G Repeat steps D to F for all origi-nals.

H Place the last original, and thenpress [#].The machine dials the destinationand starts transmission.


Faxing

24

2

-Checking the transmission settings

You can check the transmission set-tings (e.g. destination and transmis-sion mode) on the display.A Press the {Check Modes} key, and

then check the transmission set-tings.

The following display appears.

Note❒ Pressing switches the des-

tination list between fax number,e-mail address, and IP-Fax number.

B After checking the settings on thedisplay, press the {Check Modes} key.The display before the {Check Modes}key was pressed appears.

-Broadcasting sequenceIf you dial several destinations for thesame document (broadcasting), thedocuments are sent in the order inwhich they were dialed. If the faxdocument could not be transmitted,the machine redials that destinationafter the last destination specified forbroadcasting. For example, if youspecify four destinations, A throughD, for broadcasting, and if the lines todestinations A and C are busy, themachine dials the destinations in thefollowing order: A, B, C, D, A, and C.See p.80 “Simultaneous Broadcast”,Facsimile Reference <Advanced Fea-tures> .To check the transmission progress,print the TX file list. See p.26 “Print-ing a List of Files in Memory (Print TXFile List)”, Facsimile Reference <Ad-vanced Features> .If the optional extra G3 interface unitis installed, you can use the SimultaneousBroadcast function to send faxes si-multaneously on different phone lines.

-Memory Transmission sequence

If you specify a second transmissionwhile broadcasting to several destina-tions, faxes are transmitted alternate-ly to each remaining destination inthe current and second broadcast.For example, if you specify a broadcastto destinations A and B, and then specifya broadcast to destinations C and Dwhile transmission to destination A is inprogress, the machine sends the faxes inthe following order: A, C, B, and then D.If the previous file and next file are both onstandby, these are also sent in the same order.


Canceling a Memory Transmission

25

2


You can cancel the mode using the sameprocedure in the following cases:• Fax Destination, Internet Fax Des-

tination, and IP-Fax Destinationare specified simultaneously.

• Only either Internet Fax Destinationor IP-Fax Destination is specified.

Before the Original Is Scanned

Use this procedure to cancel a trans-mission before pressing the {Start} key.

A Press the {Clear Modes} key.

Note❒ When originals are placed into the

ADF, you can cancel transmis-sion simply by removing them.

While the Original Is Being Scanned

Use this procedure to cancel a trans-mission after pressing the {Start} key.

A Press the {Clear/Stop} key.

The machine stops scanning.

Note❒ You can also cancel scanning by

pressing [Stop Scanning].❒ Scanning may be completed while

you are performing the canceloperation.

While the Original Is Being Transmitted

Note❒ If the transmission finishes while

you are carrying out this proce-dure, it will not be canceled.

❒ If you cancel a document while it isbeing sent, the transmission is halt-ed as soon as you finish the cancel-lation procedure. However, somepages of the document may al-ready have been sent and receivedat the other end.


Note❒ You can also cancel a Memory

Transmission by pressing [Change/ Stop TX File].


Faxing

26

2

B Select the file you want to cancel.

Note❒ If the desired file is not shown,

press [UPrev.] or [TNext] to findit.

❒ There are cases when a destina-tion may not be selected as thedestination appears as “*”, de-pending on the security settings.

C Press [Stop Transmission].

Note❒ To cancel another file, repeat stepsB and C.

❒ To cancel stopping transmission,press [Save].

D Press [Exit].

The standby display appears.

Before the Transmission Is Started

Use this procedure to cancel a trans-mission after the original is scanned.To cancel transmission to some desti-nations that a fax is sent to, see p.20“Deleting a Destination”, FacsimileReference <Advanced Features> .

A Press [Change / Stop TX File].

The list of stored files being trans-mitted or waiting for transmissionappears.



press [UPrev.] or [TNext] to findit.

❒ There are cases when a destina-tion may not be selected as thedestination appears as “*”, de-pending on the security settings.



27

2


Note❒ To cancel another file, repeat stepsB and C.


D Press [Exit].



Faxing

28

2

Immediate Transmission

Limitation❒ Internet Fax is executed in only

Memory Transmission that startstransmission automatically afterstoring documents in memory. Ifyou specify Immediate Transmis-sion in Internet Fax, the mode isswitched to Memory Transmissionwhile an e-mail address is beingentered.

Note❒ Documents are not stored in memory.❒ You cannot send the same document

to multiple destinations (broadcast-ing). Memory Transmission allowsthis function.


AMake sure that [Immed. TX] is select-ed.

B Place the original.

Note❒ The original can be placed anytime

before the {Start} key is pressed.


C Select the scan settings you require.

Referencep.34 “Scan Settings”

D Specify a destination.

Limitation❒ Group cannot be used for Im-

mediate Transmission. The ma-chine automatically changes toMemory Transmission.

Note❒ If you make a mistake, press the{Clear/Stop} key, and then enterthe correct number.

Referencep.39 “Entering a Fax Number”p.43 “Entering an IP-Fax Desti-nation”p.39 “Specifying a Destination”p.47 “Chain Dial”, Facsimile Ref-erence <Advanced Features> p.47 “Redial”, Facsimile Refer-ence <Advanced Features>



29

2

E Press the {Start} key.The machine dials a destination.

Note❒ Do not lift the ADF while using

it to scan originals.After transmission, the standbydisplay appears.

-Sending multiple originals using the exposure glass

A Make sure that [Immed. TX] is select-ed.

B Place the first page face down onthe exposure glass.

C Specify a destination.D Make the scan settings you require.E Press the {Start} key.F Place the next original on the expo-

sure glass within 10 seconds afterthe machine has finished scanningthe first original.

G Repeat steps D to F for all originals.H Place the last original, and then press

[#].


Faxing

30

2

Canceling an Immediate Transmission

Before You Have Pressed the {Start} Key

Use this procedure to cancel a trans-mission before pressing the {Start}key.


Note❒ When the original is placed into

the ADF, you can also cancel anImmediate Transmission by re-moving the original.

After You Have Pressed the {Start} Key


A Press the {Clear/Stop} key, and thenremove the original.

Note❒ You can also cancel an Immedi-

ate Transmission by pressing[Stop Transmission].

❒ If the transmission finishes whileyou are carrying out this proce-dure, it is not canceled.


Confirming Transmission

31

2


You can confirm transmission by thedisplay, report, or e-mail.

Confirming on Display

Use the TX File Status. See p.31 “Check-ing the Transmission Result (TX FileStatus)”, Facsimile Reference <Ad-vanced Features> .

Confirming by Report

Print reports for confirmation.

Memory Transmission

If a document cannot be sent, a Com-munication Failure Report is auto-matically printed. Or, you can use theCommunication Result Report tocheck each transmission result re-gardless of status.This report is printed each time aMemory Transmission is completed ifturned on with User Parameters. Seep.167 “User Parameters”, FacsimileReference <Advanced Features> (switch03, bit 0).You can also print the report by pro-gramming the TX Status Report to aQuick Operation key and pressingthis when specifying a destination.See p.145 “General Settings/Adjust-ment”, Facsimile Reference <AdvancedFeatures> .If you turn the Communication Re-sult Report on, the CommunicationFailure Report is not printed. See p.82“Communication Failure Report”,Facsimile Reference <Advanced Fea-tures> . See p.32 “Communication Re-sult Report (Memory Transmission)”.


You can confirm the result with anImmediate TX Result Report.Select to print this report in User Pa-rameters. A report is printed after ev-ery Immediate Transmission iscompleted. See p.167 “User Parame-ters”, Facsimile Reference <AdvancedFeatures> (switch 03, bit 5).You can also print the report by pro-gramming the TX Status Report to aQuick Operation key and pressingthis when specifying a destination.See p.145 “General Settings/Adjust-ment”, Facsimile Reference <AdvancedFeatures> .See p.33 “Immediate TX Result Re-port (Immediate Transmission)”.

Confirming by E-mail

Use the E-mail TX Results function tosend reports as a Journal by e-mail toyour computer. The available reportsare:• Communication Result Report.• Immediate TX Result Report.• Polling TX Clear Report.• Polling RX Result Report.By programming the E-mail TX Resultsto a Quick Operation key in advance,you can send transmission results bye-mail after each transmission is com-pleted. You can also use the SenderSettings function to send the trans-mission results to senders’ e-mail ad-dresses that have been programmed.If you send fax documents from acomputer, use LAN-Fax Driver tospecify whether or not the LAN-FaxResult Report is sent to the computer.


Faxing

32

2

PreparationYou must first register the e-mailaddresses of the destinations thereport is to be sent to on the desti-nation list. See “Fax Destination”,General Settings Guide.

Note❒ When using E-mail TX Results pre-

programmed to a Quick Operationkey, select the destination for noti-fication from the Internet Fax des-tinations in the destination list.

❒ When using Sender Settings pre-programmed to a Quick Operationkey, select the sender from the In-ternet Fax destinations in the desti-nation list.

Referencep.5 “Sender Settings”, FacsimileReference <Advanced Features> p.13 “Polling Transmission ClearReport”, Facsimile Reference <Ad-vanced Features> p.16 “Polling Reception Result Re-port”, Facsimile Reference <Ad-vanced Features> p.117 “Confirming transmissionresults by e-mail”, Facsimile Refer-ence <Advanced Features> p.145 “General Settings/Adjust-ment”, Facsimile Reference <Ad-vanced Features>

Confirming by Report and E-mail

You can confirm transmission resultsusing both the E-mail TX Resultsfunction, which sends the results bye-mail, and the Communication Re-sult Report printed by the machine.You can set whether to use both ofthese together in User Parameters.See p.167 “User Parameters”, Facsimi-le Reference <Advanced Features>(switch 10, bit 6).

Communication Result Report (Memory Transmission)

This report is printed when a MemoryTransmission is completed, so you cancheck the result of the transmission. IfE-mail TX Results is programmed in aQuick Operation key, you can selectwhether a report e-mail is sent aftertransmission. See p.145 “General Set-tings/Adjustment”, Facsimile Refer-ence <Advanced Features> .

Note❒ If two or more destinations are spec-

ified, this report is printed after thefax document is sent to all the des-tinations.

❒ If the machine is set up not to printthis report and the fax documentcould not be successfully transmitted,a Communication Failure Report isprinted. See p.82 “CommunicationFailure Report”, Facsimile Reference<Advanced Features> .

❒ You can turn this function on or offwith the User Parameters. See p.167“User Parameters”, Facsimile Refer-ence <Advanced Features> (switch03, bit 0).



33

2

❒ You can select whether to includepart of the original image on the re-port. See p.167 “User Parameters”,Facsimile Reference <Advanced Fea-tures> (switch 04, bit 7).

❒ To view the report without text disrup-tion, select a font of even characterwidth in your e-mail application'ssettings.

❒ You can display a destination withthe User Parameters. See p.167“User Parameters”, Facsimile Refer-ence <Advanced Features> (switch04, bit 4).

❒ You can display a sender name withthe User Parameters. See p.167“User Parameters”, Facsimile Refer-ence <Advanced Features> (switch04, bit 5).

❒ The Page column gives the totalnumber of pages. The Not Sent col-umn gives the number of pagesthat could not be sent successfully.

❒ “--” indicates that the Internet Faxdocument was sent to the mail serv-er programmed in this machine.(However, this does not mean thee-mail was delivered.)

Immediate TX Result Report (Immediate Transmission)

If you turn this report on, a report isprinted after every Immediate Trans-mission so you have a record ofwhether the transmission was suc-cessful or not. If the machine is set upnot to print this report and the faxdocument could not be successfullytransmitted, the Error Report is print-ed instead. If E-mail TX Results isprogrammed in a Quick Operationkey, you can select whether a reporte-mail is sent after transmission. Seep.145 “General Settings/Adjust-ment”, Facsimile Reference <AdvancedFeatures> .

Note❒ You can switch this report on or off

in the User Parameters. See p.167“User Parameters”, Facsimile Refer-ence <Advanced Features> (switch03, bit 5).

❒ To view the report without text disrup-tion, select a font of even characterwidth in your e-mail application'ssettings.

❒ You can display a destination withthe User Parameters. See p.167“User Parameters”, Facsimile Refer-ence <Advanced Features> (switch04, bit 4).

❒ If the page was sent successfully,the Page column gives the totalnumber of pages sent successfully.


Faxing

34

2

Scan Settings

You may want to send many differenttypes of fax documents. Some of thesemay be difficult to reproduce at thereceiver's end. However, the machinehas three settings that you can adjustto help you transmit the documentwith the best possible image quality.

❖ Resolution:Standard, Detail, Super Fine (op-tional)

❖ Original Type:Text, Text / Photo, Photo

❖ Image Density (Contrast):Auto Image Density, Manual Im-age Density (seven levels), Com-bined Auto and Manual ImageDensity

Resolution

Images and text are scanned into themachine by converting them to a se-quence of dots. The density of thedots determines the quality of the im-age and how long it takes to transmit.Therefore, images scanned at highresolution (Super Fine) have highquality but transmission takes longer.Conversely, low resolution (Stan-dard) scanning results in lower quali-ty but the original is sent morequickly. Select the setting that match-es your needs based upon this tradeoff between speed and image clarity.

❖ Standard (8 x 3.85 lines/mm, 200 x 100dpi)Select for originals containing nor-mal size characters.

❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi)Select for originals containingsmall characters or when you re-quire greater clarity. This resolu-tion is twice as fine as Standard.

❖ Super Fine (optional expansion mem-ory required: 16 x 15.4 lines/mm, 400x 400 dpi)Select for originals with very finedetails or when you require thebest possible image clarity. Thisresolution is eight times finer thanStandard.

Limitation❒ If the other party's machine does

not support the resolution atwhich you are sending, this ma-chine automatically switches to aresolution that is supported. Youcan check the resolution at whichyou actually sent. See p.162 “Print-ing Journal”, Facsimile Reference<Advanced Features> .

❒ Sending with Super Fine resolu-tion requires that the machine hasthe optional expansion memory,and the other party's machine hasthe capability to receive fax docu-ments at Super Fine resolution.

Note❒ The machine supports Standard,

Detail, and (with the optional ex-pansion memory) Super Fine reso-lutions.

❒ You can select the resolution typethat is selected right after the ma-chine is turned on or modes arecleared with [Scan End Reset] underGen. Settings/ Adjust. See p.145“General Settings/Adjustment”,Facsimile Reference <Advanced Fea-tures> .


Scan Settings

35

2

❒ When using Internet Fax transmis-sion, documents are sent at “De-tail” resolution, even if you havespecified “Super Fine”. To send adocument at “Super Fine”, config-ure the Full Mode when register-ing the destinations in the AddressBook. See p.61 “T.37 Full Mode”.

A Press [Resolution].

B Select the resolution you require,and then press [OK].

Note❒ If you install the optional ex-

pansion memory, “Super Fine”appears in the Resolution box.

Original Type

If the original contains photographs,illustrations, or diagrams with com-plex shading patterns or grays, selectthe appropriate original type to opti-mize image clarity.

❖ TextSelect [Text] to send high-contrastblack-and-white image originals.Use this setting when you onlywant to send clearer text, even ifthe original contains text and pho-tographs.

❖ Text / PhotoSelect [Text / Photo] to send an orig-inal containing both a high-con-trast black-and-white image, suchas text, and a halftone image, suchas a photograph.

❖ PhotoSelect [Photo] to send an originalcontaining a halftone image, suchas a photograph or a color original.

Note❒ If you select [Text / Photo] or [Photo],

the transmission will take longerthan when [Text] is selected.

❒ If you send a fax document with[Text / Photo] or [Photo] and thebackground of the received imageis dirty, reduce the density settingand resend the fax. See p.36 “Im-age Density (Contrast)”.

❒ You can set the original type that isselected right after the machine isturned on or the {Clear Modes} keyis pressed, with [Original Type Priori-ty] under Gen. Settings/Adjust.See p.145 “General Settings/Ad-justment”, Facsimile Reference <Ad-vanced Features> .


Faxing

36

2

A Press [Original Type].

B Select the original type you require,and then press [OK].

Image Density (Contrast)

The text and diagrams on originalsshould stand out clearly from the pa-per they are on. If the original has adarker background than normal (forexample, a newspaper clipping), or ifthe writing is faint, adjust the imagedensity.

❖ Auto Image DensityThe appropriate density setting forthe original is automatically select-ed.

❖ Manual Image DensityUse manual image density to setimage density manually.You can select one of seven imagedensity levels.

❖ Combined Auto and Manual ImageDensityYou can only adjust image densityfor photographs, illustrations, ordiagrams if the original has a darkbackground.You can select one of seven imagedensity levels.

Note❒ Selecting [Text] or [Text / Photo] for

the original type causes [Auto ImageDensity] to be selected.

❒ You can set the image density thatis selected right after the machineis turned on or the {Clear Modes} keyis pressed, with [Auto Image Density]under Gen. Settings/ Adjust. Seep.145 “General Settings/Adjust-ment”, Facsimile Reference <Ad-vanced Features> .

A Select the type of image density.

Auto Image Density

AMake sure that [Auto Image Densi-ty] is selected.


Scan Settings

37

2

Manual Image Density

AMake sure that [Auto Image Densi-ty] is not selected. If it is select-ed, press [Auto Image Density] toturn it off.

B Press [iLighter] or [Darkerj] toadjust the density.The square moves.

Combined Auto and Manual Image Density

A Select the [Auto Image Density].B Press [iLighter] or [Darkerj] to

adjust the density.The square moves.


Faxing

38

2

Mixing Scan Settings for a Multiple Page Original

When sending an original of severalpages, you can select a different im-age density, resolution, and originaltype setting for each page.Place the original, select the scan set-tings for the first page, dial, and thenpress the {Start} key as you wouldnormally. Then follow one of the fol-lowing two procedures.

Note❒ It is recommended that originals

be placed on the exposure glasswhen mixing scan settings for amultiple page original.

When placing originals on the exposure glass

Note❒ While the machine is beeping, you

have about 60 seconds (10 secondsfor Immediate Transmission) to se-lect density, resolution, and origi-nal type. The time remaining isshown on the display.

A Check which pages you want to scanwith different settings.

B Remove the previous page and placethe next page.

C Select the image density, resolution,and original type.

Note❒ Adjust the settings for each page

before you press the {Start} key.

When placing originals in the optional Auto Document Feeder (ADF)

Note❒ Depending on what time the scan

settings are adjusted, the settingsmay not be reflected in the result-ing operation.

A Check which pages you want toscan with different settings.

B Select the image density, resolution,and original type before the nextpage is scanned.


Specifying a Destination

39

2


You can specify the destination usingone of four methods.

❖ Fax numberp.39 “Entering a Fax Number”

❖ E-mail addressp.41 “Entering an E-mail Address”

❖ IP-Fax destinationp.43 “Entering an IP-Fax Destina-tion”

❖ Destination listp.45 “Using the Destination List toSpecify Single or Group Destina-tions”

This section covers these functionsand others in more detail.

Note❒ The display shows the percentage

of free memory space for storingoriginals. Since fax numbers and e-mail addresses are programmed inseparate memory, dialing faxnumbers using the number keysdoes not change the percentage onthe display.

Entering a Fax Number

Enter numbers directly using the keypad on the right side of the controlpanel.

Note❒ Maximum length of a fax number:

128 digits.❒ You can insert pauses and tones in

a fax number. See p.40 “Pause”,p.40 “Tone”.

A Enter the fax number using thenumber keys.

Note❒ If you make a mistake, press the{Clear/Stop} key, and then enteragain.

❒ If the optional extra G3 interfaceunit is installed, select G3 beforepressing the {Start} key. Seep.60 “Changing the Line Port”,Facsimile Reference <AdvancedFeatures> .

❒ Press [ProgDest] after enteringthe fax number to store the faxnumber in the destination list.See p.45 “Registering EnteredDestinations to the AddressBook”.


Faxing

40

2

Pause

Press the {Pause/Redial} key when di-aling or storing a number to insert apause of about two seconds.

Note❒ If you press the {Pause/Redial} key

at the first digit, the Redial screenappears. See p.47 “Redial”, Facsim-ile Reference <Advanced Features> .

❒ A pause is shown as a “-” on thedisplay.

Note❒ You can also program numbers in-

cluding pauses in the destinationlist.

Tone

This function allows a machine con-nected to a pulse dialing line to sendtonal signals (for example if you wantto use a special service on a tone dial-ing line). When you press the {Tone}key, the machine dials the number us-ing tonal signals.

Limitation❒ Certain services may be unavailable

even when using the {Tone} key.

Note❒ A tone is shown as a “•” on the dis-

play and the next numbers are di-aled using tonal signals.



41

2

Using the {Tone} key with On Hook Dial

A Press the {On Hook Dial} key.

B Enter the fax number using thenumber keys.

C Press the {Tone} key.

D Enter the number you want to tonedial using the number keys.

Entering an E-mail Address

When using Internet Fax transmis-sion, specify the e-mail address inplace of the fax number. See p.59 “In-ternet Fax Functions (by Specifyingan E-mail Address)”.

Note❒ You can enter up to 128 characters.

A Press to switch the destinationto e-mail address.

B Press [Manual Input].

Note❒ Depending on security settings,

[Manual Input] may not appear,and you may be unable to enterthe e-mail address.


Faxing

42

2

C Enter the e-mail address destina-tion and then press [OK].

Note❒ You can specify whether or not

to bypass the SMTP server bypressing [SMTP]. See p.70 “By-passing the SMTP Server”.

❒ If you enter an incorrect charac-ter, press [Backspace] or [DeleteAll]. Then, re-enter the charac-ters correctly.

❒ To change the e-mail address af-ter pressing [OK], press [EditDest.], re-enter an e-mail ad-dress, and then press [OK].

Reference“Entering Text”, General Set-tings Guide

The destination is specified.

Note❒ Press [ProgDest] in this order to

store the entered e-mail addressin the address book. See p.45“Registering Entered Destina-tions to the Address Book”.

When bypassing the SMTP server

To bypass the SMTP server whensending fax documents, specify desti-nations as follows:

PreparationProgram the host name of the oth-er party on the DNS server in ad-vance. See “Using a Host NameInstead of an IP Address”, NetworkGuide.

Limitation❒ If the other party's IP address is not

registered on the DNS server, spec-ify the IP address at the domainpart of the e-mail address.

❖ Specify the other party's host nameSpecify a destination's e-mail ad-dress by adding the other party'shost name to the domain part ofthe e-mail address. Specify the ad-dress to the right of @ as follows:“host name”, “. (period)”, and “do-main name”.xxxx@host name of the other par-ty.domain nameExample: The other party's e-mailaddress is “[email protected]”and the host name is “HOST”;[email protected]

❖ Specify the other party's IP addressSpecify a destination's e-mail ad-dress by changing the domain partof the e-mail address to the otherparty's IP address.xxxx@[the other party's IP address]Example: The other party's e-mailaddress is “[email protected]”and the IP address is “192.168.1.10”;abc@[192.168.1.10]



43

2

Entering an IP-Fax Destination

When using IP-Fax transmission,specify the IP-Fax destination (IP ad-dress, host name, or alias telephonenumber) in place of the fax number.See p.77 “Internet Fax Functions (bySpecifying an IP Address)”.

Note❒ You can enter up to 128 characters.

A Press to switch the destinationto IP-Fax destination.

B Press [Manual Input].


[Manual Input] may not appear,and you may be unable to enterthe IP-Fax destination.

C Enter the IP-Fax destination, andthen press [OK].

Note❒ If you have set both of “Enable

H.323” and “Enable SIP” pa-rameters to “On” with “IP-FaxSettings” under “Facsimile Fea-tures”, [Protocol] appears. Pressthis button to select a protocolto be used.

❒ If you enter an incorrect charac-ter, press [Backspace] or [DeleteAll]. Then, re-enter the charac-ters correctly.

❒ To change the IP-Fax destinationafter pressing [OK], press [EditDest.], re-enter an IP-Fax desti-nation, and then press [OK].


The destination is specified.

Note❒ Press [ProgDest] in this order to

store the entered IP-Fax destina-tion in the Address Book. Seep.45 “Registering Entered Des-tinations to the Address Book”.


Faxing

44

2

-IP-Fax destinationDepending on the network to whichthis machine is connected or this ma-chine's configuration, enter the IP-Faxdestination as follows:

❖ When not using a gatekeeper/SIP server • From IP-Fax to IP-Fax

Specify the IP address or hostname of the receiving machine.Example: 192.168.1.10 (IP ad-dress)Example: tokyo.abc.co.jp (hostname)

• From IP-Fax to G3 faxSpecify the G3 fax telephonenumber of the receiving machine.Example: 0312345678

❖ When using a gatekeeper/SIP server• From IP-Fax to IP-Fax

Specify the alias telephone num-ber of the receiving machine.Example: 0311119999 (alias tele-phone number)

• From IP-Fax to G3 faxSpecify the G3 fax telephonenumber of the receiving machine.Example: 0312345678

Note❒ When you enter a destination via a

gateway (G3 fax connected to thepublic telephone line, etc.) into theAddress Book or Destination List,you must specify its machine tele-phone number. To send from anIP-Fax to G3 fax without usinggatekeeper or SIP server, you mustregister the gateway also. See p.150“IP-Fax Settings”, Facsimile Refer-ence <Advanced Features>

❒ When you specify a destination withIP-Fax, depending on the receiv-er’s network configuration, youmay need to specify the IP addressand port number of the receivingmachine. For example, if the receiver’sIP address is “192.168.1.10” andthe port number is “2100”, specify“192.168.1.10:2100”. Ask the net-work administrator for details.

❒ When you specify a host name, de-pending on the receiver’s networkconfiguration, you may need tospecify the host name and portnumber of the receiving machine.For example, if the receiver’s hostname is “tokyo.abc.co.jp”and theport number is “2100”, specify “to-kyo.abc.co.jp:2100”. Ask the net-work administrator for details.

❒ An alias telephone number is atelephone number available onlyin the network registered in thegatekeeper.

❒ Pay attention to the number of tele-phone number digits set in thegateway/IP address conversiontable to avoid transmission error.



45

2

Registering Entered Destinations to the Address Book

You can register a fax number, e-mailaddress, or IP-Fax destination to theAddress Book.When registering a destination direct-ly entered or displayed on the Redialscreen in the Address Book, [ProgDest]appears in the destination field.See “Fax Destination” and “E-mailDestination”, General Settings Guide.


[ProgDest] may not appear, andyou may be unable to register thedestination.

❒ When you press the {Facsimile}key after changing the contents ofthe Address Book, the “Destina-tion list / machine settingsare updated.” message appears.Press [Exit]. The standby displayappears.

Reference“Fax Destination”, General SettingsGuide“E-mail Destination”, General Set-tings Guide“Registering Names to a Group”,General Settings Guide

A Press [ProgDest].

B Press [Names] and enter any neces-sary information.

C Press [OK].

Using the Destination List to Specify Single or Group Destinations

When destinations are programmedin a destination list, you can specify adestination by just selecting a Desti-nation key from the destination list.The programmed name appears onDestination key.Pressing switches the destina-tion list between fax number, e-mailaddress, and IP-Fax number. If you program multiple destinationsinto a Group, you can send documentsto all destinations in that Group usingjust a few keystrokes. Destinationsprogrammed in a group are indicatedby .

PreparationIn the destination list, program an in-dividual fax number, IP-Fax number,e-mail address and/or groups of des-tinations. See “Fax Destination”,“E-mail Destination”, and “Regis-tering Names to a Group”, GeneralSettings Guide.


Faxing

46

2

Limitation❒ Group destination can be used only

for Memory Transmission; it cannotbe used for Immediate Transmission.The machine automatically chang-es to Memory Transmission whenyou use group destination.

❒ You cannot specify more than 500destinations for multiple groups.

Note❒ To check the contents of Destina-

tion keys, print the destination list.See “Administrator Tools”, GeneralSettings Guide.

❒ A stored name can be printed outon the first page of a received fax atthe other end. See p.74 “Label In-sertion”, Facsimile Reference <Ad-vanced Features> .

❒ To check the contents of the Groups,print the list. See “AdministratorTools”, General Settings Guide.

A Press to switch the destinationbetween fax number, e-mail address,and IP-Fax number.

B Press the title word key where thedesired destination is programmed.For example, if you want to specify“NEW YORK OFFICE” programmedin “LMN”, press [LMN].

Note❒ There are three types of titles for

destination lists; “Title 1”, “Title2”, and “Title 3”. The above dis-play shows “Title 1”.

Switching the titles of destination lists

A Press , the magnifier icon.B Press [Switch Title].C Select the type of the title, and

then press [Exit].

C Select a destination.

Note❒ Pressing switches the des-

tination list between fax number,e-mail address, and IP-Fax number.

Specifying a single destination

A Press the Destination key programmedwith the desired destination.

Note❒ If the desired Destination key

is not shown, press [U] and[T] to look through the list.

❒ To cancel the selection, press theselected Destination key again.You can also press the {Clear /Stop} key to cancel the selection.

❒ To select more destinations,repeat steps B and C.



47

2

Specifying group destinations

A Press the Destination key pro-grammed with the desired group.

Note❒ The destination list registered in

the desired group, whose typeis selected in step A, appears.

❒ To cancel any destination(s)among the group, press [UP-rev.] and [TNext] to displaythe desired destinat ion.Then, press the {Clear/Stop}key. You can also cancel atransmission by pressing thehighlighted Destination keyto deselect it.

❒ If a destination where a faxnumber, e-mail address, orIP-Fax number is not pro-grammed is included in thespecified group, the “Thespecified group con-tains some invalid des-tination(s). Do you wantto select only validdestination(s)?” mes-sage appears. Press [Select] tospecify destinations wherethe fax number, the e-mailaddress, or IP-Fax is pro-grammed. Press [Cancel] tochange the destination. If thedestination in destinationtype does not exist, you canprioritize a destination youwant to quote. See p.167 “Us-er Parameters”, Facsimile Ref-erence <Advanced Features>(switch 32, bit 0).

❒ To select more groups, repeatsteps B and C.

D Press the {Start} key.


Faxing

48

2

Searching for a Destination

Use this procedure to search throughthe destination lists for a particulardestination.

❖ Search by Destination Namep.48 “Search by DestinationName”

❖ Search by Fax Numberp.49 “Search by Fax Number”

❖ Search by E-mail Addressp.50 “Search by E-mail Address”

❖ Search by IP-Fax Destinationp.51 “Search by IP-Fax Destina-tion”

❖ Search by LDAP Serverp.52 “Search by LDAP Server”

❖ Specifying a Registration Numberp.54 “Specifying a RegistrationNumber”

Note❒ If you press [Fax], [E-mail] or [IP-

Fax] on the search result display,you can switch between fax desti-nation, e-mail destination and IP-Fax destination.

❒ The search returns only destina-tions whose beginnings match theentered name.

❒ A warning appears if the search re-turns more than 100 items. Press[OK] and change the destinationname to view fewer destinations.

Search by Destination Name

A Press , the magnifier icon.

B Press [Advanced Search].

C Press [Search by Dest. Name].

D Enter a destination name to searchfor, and then press [OK].



49

2

Note❒ If you enter a wrong destination

name, press [←] or [→] and[Backspace] or [Delete All], andthen enter the destination nameagain.

E Confirm the entered character andpress [OK].

A search-in-progress message ap-pears.When the search is finished, a re-sult appears.

F Select a destination.

Note❒ If the desired destination does

not appear, use [U] or [T] toscroll through the list.

Search by Fax Number



C Press [Fax Number].

D Enter a number to search for, andthen press [OK].


Faxing

50

2

Note❒ If you enter a wrong number,

press [←] or [→] and [Clear], andthen enter the number again.

E Confirm the entered fax numbersand press [OK].





Search by E-mail Address



C Press [E-mail Address].

D Enter an e-mail address to searchfor, and then press [OK].



51

2

Note❒ If you enter a wrong e-mail ad-

dress, press [←] or [→] and[Backspace] or [Delete All], andthen enter the e-mail addressagain.

E Confirm the entered characters andpress [OK].





Search by IP-Fax Destination



C Press [Search IP-Fax Dest.].

D Enter an IP-Fax destination to searchfor, and then press [OK].


Faxing

52

2

Note❒ If you enter a wrong destination,

press [←] or [→] and [Backspace]or [Delete All], and then enter thedestination again.

E Confirm entered IP-Fax destinationand press [OK].





Search by LDAP Server


B Press [Search LDAP].

C Press [Select Server].

D Select the LDAP server to searchthrough.

Note❒ LDAP servers can be programmed

under System Settings. See Net-work Guide for the details.

❒ Make sure at least one LDAPserver is highlighted. If no LDAPserver is selected, an error mes-sage appears after you startsearching.

E Press [OK].

F Press [Advanced Search].



53

2

G Enter a partial string for each searchcondition.

Note❒ Conditions (Name, E-mail Ad-

dress, Fax Number, CompanyName, and Department Name)are those programmed in theLDAP server.

❒ Press each condition to displaythe entry field, where you enterthe necessary information.

❒ You can add one additional searchcondition for LDAP servers by speci-fying the Arbitrary Search Conditionunder Program/Change/DeleteLDAP Server under System Set-tings. See Network Guide for thedetails.

❒ The string you enter in the [Name]condition field is read as thefirst or last name, depending onthe administrator's setting. Forexample, to search for the name“John Smith”, ask the systemadministrator whether you shouldenter “John” or “Smith”.

H Press [Search Criteria] for each con-dition, and then select the searchcriteria.

Note❒ The meanings of the search cri-

teria are as follows:• [Search Beginning Word]: Search

for strings that start with thespecified character.Example: When searchingfor “ABC”, enter “A”.

• [Search End Word]: Search forstrings that end with thespecified character.Example: When searchingfor “ABC”, enter “C”.

• [Exact Match]: Search for stringsthat fully match the specifiedcharacter.Example: When searchingfor “ABC”, enter “ABC”.

• [Include One of Words]: Searchfor strings that include thespecified character.Example: When searchingfor “ABC”, enter “A”, “B”, or“C”.

• [Exclude Words]: Search for stringsthat do not include the specifiedcharacter.Example: When searchingfor “ABC”, enter “D”.

• [Fuzzy Search]: Perform a fuzzysearch (according to the search-ing method supported by theLDAP server).


Faxing

54

2

I Press [OK].

Note❒ Although one user can program

multiple e-mail addresses, onlyone address can be retrieved bythe search. The address re-trieved by the search dependson the searching method support-ed by the LDAP server. However,the address programmed first isnormally retrieved.

❒ Press [Detail] to display the de-tailed information of the select-ed destination.

When the search is finished, thesearch result appears.

J Select a destination.

Note❒ If the required destination does

not appear, press [U] or [T] todisplay it.

Specifying a Registration Number

Use this procedure to select a destinationby specifying a registration number.

A Press to switch the destina-tion between fax number, e-mailaddress, and IP-Fax number.

B Press [Registration No.].The registration number entry dis-play appears.

C Enter a registration number usingthe number keys.

Note❒ You do not need to enter the first

zeros of a registration numberwhen the display prompts youto enter five digits. If you do notenter 5 digits, press the {#} keyto complete the entry.

The corresponding destination ap-pears.



55

2

Note❒ The title word key switches to

the destination list to which thespecified destination is pro-grammed.

❒ If the “Cannot find the spec-ified Registration No.”message appears, the specifiedregistration number is wrong.Press [Exit], check the registra-tion number again, and then fol-low the procedure from step B.

❒ If the “No valid destinationunder the specified No.”message appears, the keyis wrong. Press [Exit], and thenfollow the procedure from stepA.


Faxing

56

2

Reception

There are two ways you can set up themachine to handle incoming calls:• Manual Reception (the optional hand-

set or an external telephone required)• Auto ReceptionYou can change the reception modeonly if a standard G3 line is used.You cannot change the receptionmode when a line other than the stan-dard G3 line (G3-2 or G3-3) is used.

❖ Manual ReceptionWhen a telephone call comes in,the machine rings. If the call is a faxdocument, you must switch manu-ally to facsimile mode.

❖ Auto ReceptionWhen a telephone call comes in,the machine automatically receivesit as a fax document. Use this settingon a dedicated fax line.

Note❒ The optional handset or an ex-

ternal telephone is required touse this machine as a telephone.

Switching the Reception Mode

You can switch reception modes usingReception Settings in the FacsimileFeatures menu. See p.147 “ReceptionSettings”, Facsimile Reference <Ad-vanced Features> .If you program a Quick Operationkey with Switch Reception Mode, youcan switch the reception mode quickly.

PreparationYou can only use this function afterprogramming a Quick Operation keyas the reception mode switch with[Quick Operation Key 1], [Quick Oper-ation Key 2], or [Quick Operation Key3] under Gen. Settings/ Adjust. Seep.145 “General Settings/Adjust-ment”, Facsimile Reference <Ad-vanced Features> .

A Press [Switch RX Mode].


Reception

57

2

B Select the reception mode, and thenpress [OK].


Note❒ To cancel the selection, press [Can-

cel].

Receiving a Fax in Manual Reception Mode

AWhen the machine rings, pick upthe optional handset or the hand-set of the external telephone.

B If you hear beeps, press the {Start}key or the {Start Manual RX} key.(The {Start} key is only availablein facsimile mode when an origi-nal is not placed.)

C Replace the handset of the exter-nal telephone. The machine willstart receiving.


Faxing

58

2


59

3. Using Internet Fax Functions

There are two types of Internet Fax function.• Internet Fax functions. See p.59 “Internet Fax Functions (by Specifying an E-

mail Address)”.• IP-Fax function. See p.77 “Internet Fax Functions (by Specifying an IP Ad-

dress)”.

Internet Fax Functions (by Specifying an E-mail Address)

The optional printer/scanner unit is required.

This machine converts scanned document images to e-mail format and transmitsthe data over the Internet.The e-mail sent by this machine can be received by another Internet Fax ma-chine. Instead of dialing the telephone number of the destination you want tosend to, you enter the relevant e-mail address. You can also print or forward received e-mail messages.

AJA002S



60

3

Limitation❒ To send Internet Fax documents, in the Facsimile Features menu, under E-

mail Settings, set [Internet Fax Settings] to [On]. However, documents can stillbe forwarded or delivered to Internet Fax destinations even if [Off] is selected.

❒ To receive Internet Fax documents, in the System Settings menu, in FileTransfer, under [Fax E-mail Account], set [Account] to [Receive].

❒ This machine must be connected to a LAN and set up correctly in order to useits Internet Fax functions. See “Connecting and Setting Up”, Network Guide.

Note❒ The Internet Fax function supported by this machine is compliant with ITU-

T Rec. T.37. See p.212 “Compatible Machines”, Facsimile Reference <AdvancedFeatures> .

❒ You can receive e-mail messages with an attached TIFF-F image from com-puters.

Internet Fax Precautions

• Internet Fax communicates with a server over a LAN. It cannot communicatedirectly with other parties.

• When using a Transfer Request by e-mail, documents are sent at A4 width.Documents larger than A4 are reduced to A4 width. If the receiver is in com-pliance with the T.37 full mode, documents are sent at the width specified inthe Address Book. See p.61 “T.37 Full Mode” and p.212 “Acceptable Types ofOriginals”, Facsimile Reference <Advanced Features> .

• If a transmission is not successful, this machine usually receives an e-mail er-ror notification. See p.203 “Server-Generated Error E-mail”, Facsimile Refer-ence <Advanced Features> . However, e-mail error notifications may not betransmitted for various reasons. It is recommended that you confirm receiptof important document by calling the other party.

• The level of security for Internet communications is low. It is recommendedthat you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion. Use Inter-

net Fax transmission that bypasses the SMTP server or a public telephone linefax whenever communication time is a concern. See p.70 “Bypassing theSMTP Server”.

• If you use this machine with dial-up connection, the Auto E-mail Receptionfunction accesses the provider's server via telephone line and may incur callcharges even if you do not receive e-mail. To reduce the frequency of serveraccess, specify a large E-mail Reception Interval. For the E-mail Reception In-terval setting, see “File Transfer”, Network Guide.


Internet Fax Functions (by Specifying an E-mail Address)

61

3

Functions Not Supported by E-mail Transmission

The following functions are supported with standard fax transmission, but notwith Internet Faxing.• Immediate Transmission • Confidential Transmission• ID Transmission• Polling Transmission• Chain Dial• Transmission by SUB Code• On Hook Dial• Manual Dial• JBIG Transmission• Batch Transmission• ECM (Error Correction Mode)• Memory File Transfer

Functions Not Supported by E-mail Reception

The following functions are supported with standard fax reception, but not withInternet Faxing.• Confidential Reception• Memory Lock Reception• Polling Reception• SEP Code reception• Authorized Reception• Reception File Print Quantity

T.37 Full Mode

This machine is T.37 full mode compatible. T.37 full mode is an internationalstandard for Internet Fax transmission. (ITU-T announcement, RFC2532)When an Internet Fax communication is made between T.37 full mode compat-ible machines, the receiver side sends the return receipt (dispatched) in responseto the reception notice request attached to the sent e-mail. This return receipt in-cludes the receiver's reception capability information (compression type, papersize, and resolution). When the receiver is programmed in the Address Book asthe full mode destination, the sender side automatically registers the received in-formation in the Address Book. This allows you to send a subsequent InternetFax document to that receiver based on this information.



62

3

Note❒ If you program a destination in the Address Book using Web Image Monitor,

program the T.37 full mode supporting machine as the T.37 full mode desti-nation. See p.125 “Programming Destination Information from Web Brows-er”, Facsimile Reference <Advanced Features> .

❒ If you use Internet Fax transmission, you can send documents to multipledestinations at once. However, if you specify full mode destinations, sinceeach destination may have a different reception capability, transmission isdone one by one in the specified transmission order.

❖ Returning a Return ReceiptWhen an e-mail is received, if the sender requests reception notice, the receiv-er sends a return receipt that includes the receiving machine's capability(compression type, paper size, and resolution).

❖ Registering the Received Reception Confirmation ContentsWhen the sender receives the return receipt that includes the receiver's recep-tion capability, the sender checks that the final recipient address sent is pro-grammed in the Address Book. If it is programmed as a full mode destination,the sender automatically registers the receiver's reception capability. The reg-istered reception capability is updated each time the sender receives new re-ception capability information. The sender can send documents to thereceiver based on this information.

❖ Requesting a Reception NoticeWhen the receiver's machine supports T.37 full mode and is programmed asa full mode machine in the Address Book, the machine requests the receptionnotice from the receiver. Then, the machine will receive the return receipt(sent) that includes the receiver's reception capability.

Note❒ If the receiver is programmed as the simple mode machine or not programmed

in the Address Book, the receiver's reception capability cannot be registered.❒ If you know the receiver's reception capability, you can set it manually. How-

ever, this setting is overwritten when the machine receives the return receipt.See p.125 “Programming Destination Information from Web Browser”, Fac-simile Reference <Advanced Features> .


Sending Internet Fax Documents

63

3


You can send Internet Fax documentsonly by Memory Transmission. If youspecify Immediate Transmission inInternet Fax, the mode is switched toMemory Transmission when one e-mail address or more is specified.

PreparationBefore using this function, the fol-lowing preparations are required:• Make the network settings in

the System Settings menu. See“Setting Up the Machine on aNetwork”, Network Guide.

• Program the sender to the desti-nation list and set “Use Nameas” to “Sender”. See “Fax Desti-nation”, General Settings Guide.

When sending documents, you canset e-mail options using [Sub TX Mode].You can set the following options:

❖ Enter SubjectAllows you to enter a subject forthe document you want to send.

Note❒ For convenience, program fre-

quently-used subjects. “[Urgent]”,and “[High]” are programmed asdefault. See “Connecting andSetting Up”, Network Guide.

❒ You can enter up to 128 charac-ters in total.

❒ If you send e-mail without set-ting a subject/text in “E-mailOptions” under “Sub TX Mode”,a subject is automatically insert-ed. For details about how thesubject is automatically insert-ed, see p.69 “About the E-mailSubject” and p.76 “Received Im-ages”.

❒ You cannot send a subject onlyas e-mail without an original.

❖ Enter TextAllows you to enter the text to betransmitted.

Note❒ To enter text, program it before-

hand. See “Connecting and Set-ting Up”, Network Guide.

❒ You cannot send text only with-out an original.

❖ Reception NoticeYou can confirm sent documentswere properly received using e-mail or the Journal.

❖ BCC TransmissionE-mails are sent to all specifieddestinations as bcc.

Important❒ If a power outage lasts about an

hour, or the machine is disconnect-ed from the power outlet for aboutan hour, documents stored in thefax machine's memory are deleted.If any document is deleted, thePower Failure Report is automati-cally printed out when the mainpower switch is turned on. Use thisreport to check which documentswere deleted. Simply turning offthe power by pressing the Opera-tion switch does not delete storeddocuments. See p.202 “TurningOff the Main Power / In the Eventof Power Failure”, Facsimile Refer-ence <Advanced Features> .

❒ You may not be able to send largefiles as e-mail, depending on e-mail environment conditions.

❒ The level of security for Internetcommunications is low. Use of thetelephone network is recommendedfor confidential communications.



64

3

Limitation❒ When available memory is low,

you may not be able to send Inter-net Fax documents.

Note❒ Because the machine sends docu-

ments as e-mail messages with anattached TIFF-F image, viewer ap-plications are required in order toview documents when they are re-ceived on a computer.

❒ You can limit the size of transmit-ted e-mail messages in “E-mail Set-tings” of “Facsimile Features”. Seep.148 “E-mail Settings”, FacsimileReference <Advanced Features> .

❒ See p.76 “Received Images” forhow e-mail is actually received bythe computer when it is sent withmail options selected.

❒ If you send Internet Fax docu-ments specifying a user code, andthe e-mail address is set as therouting destination of the specifieduser code, a Communication Re-sult Report is sent after the trans-mission is completed. This makesit possible to verify the result of atransmission.


❒ You can specify fax destinationand Internet Fax destination si-multaneously.

❒ You cannot send e-mails to a desti-nation as cc.

A Press to switch the destinationto e-mail address.

B Specify the sender.

Referencep.5 “Sender Settings”, FacsimileReference <Advanced Features>

Note❒ If “Auto Specify Sender Name”

is set to “On”, the sender is au-tomatically specified and youcan omit the procedure for spec-ifying a sender. If “On” is select-ed, the specified e-mail addressis printed at “From:”. If no e-mail address is specified for thesender, or if the specified e-mailaddress is not programmed inthe destination list, Internet Faxdocuments cannot be sent. See“File Transfer”, Network Guide.



65

3

CWhen you set an e-mail option, press[Sub TX Mode].

If you are not setting e-mail options,proceed to step G.

D Press [E-mail Options].

To enter the subject

A Press [Change] for Enter Subject.

There are two methods of enter-ing a subject: Selecting fromprogrammed subjects, or enter-ing characters directly. If youare entering characters, proceedto step C.

B Select the subject from the dis-played list.

The selected subject appears inthe manual input column.

Note❒ You can enter extra characters

after the selected subject. Ifyou do not need to enter extracharacters, proceed to stepE.

C Press [Manual Input].



66

3

D After entering the subject, press[OK].


Entered characters appear in themanual input column.

Note❒ You can add a programmed

subject after the entered sub-ject. Select the subject fromthe displayed subjects.

E Press [OK].

To enter the text

A Press [Change] for Enter Text.

B Select a text, and then press [OK].

To set reception notice

A Select [On] or [Off] for Recept.Notice.

Referencep.71 “Confirming Reception”



67

3

To set BCC transmission

A Select [Yes] or [No] for BCC TX.

E Press [OK].

F Press [OK].

G Place the original.

Note❒ Place the original in the same man-

ner as a standard fax. See p.15“Placing Originals”.

❒ Use any method to place the orig-inal, and then press the {Start}key.


H Select the scan settings you require.

Note❒ When using Internet Fax trans-

mission, documents are sent at“Detail” resolution, even if youspecify “Super Fine”. To senddocuments at “Super Fine”,specify this resolution whenregistering the destination inthe Address Book. See p.61“T.37 Full Mode”.

Referencep.34 “Resolution”p.35 “Original Type”p.36 “Image Density (Con-trast)”

I Enter the e-mail address.

If there is only one destination,proceed to step L.



68

3

Referencep.41 “Entering an E-mail Ad-dress”p.45 “Using the Destination Listto Specify Single or Group Des-tinations”p.52 “Search by LDAP Server”p.47 “Redial”, Facsimile Refer-ence <Advanced Features>

J To send the same document tomultiple destinations, press [Add].

Note❒ It is not necessary to press [Add]

when adding destinations usingthe destination list.


K Specify the next destination.



❒ To add another destination, repeatsteps J and K.

L Press the {Start} key.This starts reading the documentinto memory. The e-mail send op-eration starts after the read opera-tion is complete. When scanning iscomplete, the Communicating in-dicator lights and transmissionstarts.

Note❒ With a large volume of docu-

ment, it may take some time be-fore transmission starts. This isdue to the time the machine re-quires to convert the data inmemory.

❒ To cancel transmission of an In-ternet Fax, see p.72 “CancelingTransmission of an InternetFax”.



69

3

-About the E-mail SubjectIf you send an e-mail without specify-ing a subject, a subject is automatical-ly inserted. Subjects differ dependingon Stamp Sender Name settings. Seep.5 “Sender Settings”, Facsimile Refer-ence <Advanced Features> .

❖ When Stamp Sender Name is set to[On]:From Stamp Sender Name(FaxMessage NO.xxxx)

❖ When Stamp Sender Name is set to[Off]:• If Own Fax Number and Own

Name are programmed: From “Own Fax Number”(“OwnName”)(Fax Message NO.xxxx)

• If only Own Fax Number is pro-grammed:From “Own Fax Number”(FaxMessage NO.xxxx)

• If only Own Name is programmed: From “Own Name”(Fax Mes-sage NO.xxxx)

• If neither Own Fax Number norOwn Name are programmed:Fax Message NO.xxxx

Note❒ “xxxx” is the document number

that appears in the Journal.

Referencep.76 “Selecting transmission op-tions for a single transmission”,Facsimile Reference <Advanced Fea-tures>

-E-mail TextWhen Internet Fax e-mail is sent tocomputer, the following informationis always inserted in the e-mail text.To check the host name and e-mailaddress, see “Setting Up the Machineon a Network”, Network Guide.This e-mail was sent from “Host Name”(product name)Queries to: “Administrator's e-mailaddress”



70

3

Bypassing the SMTP Server

You can send Internet Fax documentsdirectly to their destinations withoutgoing through the SMTP server. In-ternet Faxes are normally transmittedvia the SMTP server. However, withthis feature the domain part of thedestination's e-mail address is read asthe SMTP server's address and trans-missions bypass the SMTP server.Since this reduces load on the server,you can send faxes without having totake server to destination transfertime into account.

PreparationSet the port number for the SMTPserver to 25 in advance. See “FileTransfer”, Network Guide.

Limitation❒ To use this function, the other par-

ty's fax machine must be:• compatible with Internet Fax• connected to the same LAN as

this machine• have its reception protocol set to

SMTP❒ SMTP authentication set on the oth-

er party's fax machine is disabledwhen Internet Fax is transmittedusing this function.

❒ If an Internet Fax is transmitted fromthe other party using this function,even if reception is not successful,an Error Mail Notification is notsent to the sender.

❒ When an Internet Fax is transmittedusing this function, even if trans-mission is not successful, the errore-mail is not sent from the server.

❒ When using this function, you cannotsend Internet Fax documents to theadministrator's e-mail addressprogrammed on this machine.

Note❒ When you specify destinations di-

rectly using the keypad, you canspecify whether or not to use theSMTP server for each destination.

❒ When you select destinations inthe destination list, the SMTP serv-er setting specified in the AddressBook is enabled.

❒ To send Internet Fax documents froma computer, use the LAN-Fax Driverto specify whether or not to bypass theSMTP server. When sending withthe [Use device address] check boxselected, the SMTP server settingspecified on this machine is enabled.See p.112 “Basic Transmission”,Facsimile Reference <Advanced Fea-tures> .

A Press [SMTP].

B Press [No].

C Press [Exit].



71

3

Confirming Reception

When Reception Notice is set under“E-mail Options”, the receiver sendsback a reception notice message.Once the reception notice message isreceived, “OK” appears in the Resultcolumn of the Journal, allowing theoriginator to verify the transmissionwas received.

Limitation❒ The Reception Notice feature is only

available if the receiver supportsMDN (Message Disposition Noti-fication).

Note❒ If the fax is not received normally,

“Error” appears in the Result col-umn.

❒ Information regarding the last 200documents is recorded, but onlythe last 50 communications appearin the Journal. If you do not receivea reception notice message for oneof the last 50 communications fromthe receiver's machine, you maynot be able to confirm receipt usingthe Journal's Result column.

❒ If you specify mailing list address-es, do not set for Reception Notice.Otherwise, you will receive multi-ple reception notice messages frome-mail recipients, and the Resultcolumn will be overwritten eachtime a new notice message is re-ceived. However, if you receive areception notice message indicat-ing an error, “Error” appears in theResult column and will not beoverwritten, even if you subse-quently receive a reception noticemessage as “OK” following the er-ror message.

❒ Reception notice results are onlyshown in the Journal. The Resultcolumn in all other files, lists, andtransmission reports show “- -”.

❒ Reception notice messages them-selves are not recorded in the Jour-nal.

❒ You can select whether or not toprint the Reception Notice. Thiscan be set with User Parameters.See p.167 “User Parameters”, Fac-simile Reference <Advanced Fea-tures> (switch 21, bit 0).

❒ You cannot broadcast e-mails us-ing Reception Notice. The docu-ments are sent to the destinationsin the order in which they werespecified.



72

3

Canceling Transmission of an Internet Fax

When fax, Internet Fax, and IP-Faxdestinations are specified simulta-neously, as well as only a fax or IP-Fax destination is specified, you cancancel transmission using the samemethod.

Note❒ You cannot cancel transmission once

the original is scanned.

Before the Original Is Scanned

Use this procedure to cancel a transmis-sion before pressing the {Start} key.


Note❒ When originals are placed into

the ADF, you can cancel trans-mission simply by removingthem.

While the Original Is Being Scanned



The machine stops scanning.

Note❒ You can also cancel scanning by

pressing [Stop Scanning].❒ Scanning may be completed while

you are performing the canceloperation.


Canceling Transmission of an Internet Fax

73

3

After the Original Is Scanned

Note❒ Depending on the paper size and

time when you cancel the trans-mission, you cannot cancel trans-mission of an Internet Fax.

A Press [Change / Stop TX File].

The list of stored files being trans-mitted or waiting for transmissionappears.



press [UPrev.] or [TNext] to find it.❒ There are cases when a destina-

tion may not be selected as thedestination appears as “*”, de-pending on the security settings.


Note❒ To cancel a transmission of an-

other file(s), repeat the steps Band C.


D Press [Exit].




74

3

Receiving Internet Fax Documents

You can receive e-mail documents byInternet Fax.There are two methods of receiving e-mail: Auto E-mail Reception andManual E-mail Reception.

Limitation❒ E-mail with attachments other than

TIFF-F format files cannot be re-ceived. Senders receive an Error MailNotification if their e-mail containsattachments. You can select whetheror not the machine sends this mes-sage with User Parameters. See p.167“User Parameters”, Facsimile Refer-ence <Advanced Features> (switch21, bit 7). However, TIFF-F docu-ments created by the Saving func-tion of DeskTopBinder ProfessionalLite can be received.

❒ If “Require Secure Password Authen-tication (SPA) for all client con-nections” is selected in Windows Server2003, reception is not possible.

Note❒ When Reception Protocol is set to

POP3 or IMAP4, you can set themachine to retain incoming e-mailor delete it from the server in “Sys-tem Settings”. See “File Transfer”,Network Guide.

❒ With User Parameters, you can havethe machine send the return re-ceipt in response to the receptionnotice request attached to the sente-mail. See p.167 “User Parame-ters”, Facsimile Reference <AdvancedFeatures> (switch 21, bit 1).

Auto E-mail Reception

When this function is turned on, themachine periodically checks the e-mail server for incoming e-mail anddownloads it as necessary.E-mail auto-reception should be set in“System Settings”. When you selectauto-reception, set the reception in-terval in minutes.See “File Transfer”, Network Guide.

Note❒ If memory runs out, e-mail will not

be received at the specified inter-vals. Reception will resume whensufficient memory becomes avail-able.


Receiving Internet Fax Documents

75

3

Manual E-mail Reception

The following operation allows youto receive e-mail at all times.

PreparationProgram the Manual E-mail RXfunction to a Quick Operation keybeforehand. See p.145 “GeneralSettings/Adjustment”, FacsimileReference <Advanced Features> .

A Press [Manual E-mail RX].

The machine accesses the server tocheck for e-mail and receives anynew e-mails.

B Check the message, and then press[Exit].




76

3

Received Images

Here is an example of an Internet Fax document sent from this machine and re-ceived on a computer using an Outlook Express e-mail application.The received image varies according to the e-mail application.

1. E-mail transmitted without speci-fying a subject in “E-mail Options”.

2. E-mail transmitted with a subjectspecified in “E-mail Options”.

3. FromThe name (e-mail address) of the sender

Note❒ The display format of the sender name

differs according to that of the StampSender Name setting and other func-tions.

4. DateThe date and time of e-mail transmission

5. ToThe e-mail address of the recipient

6. SubjectShows the subject specified in “E-mailOptions” at the time of transmission. Ifno subject is specified, one is automati-cally assigned in the format shown in 1above.

Note❒ The format varies according to Stamp

Sender Name and other settings. Seep.69 “About the E-mail Subject”.

7. The message is inserted in all e-mails. “xxxx” is the machine name.

8. Attachment FileAny document included by the sender isdisplayed as an attached document.

AJC004S


Internet Fax Functions (by Specifying an IP Address)

77

3


The optional printer/scanner unit is required.

The IP-Fax function sends or receives documents between two facsimiles direct-ly via a TCP/IP network. This function has the following advantages and is suit-able for communication within the same LAN:• Reducing communication costs• Communicating between IP-Faxes at higher speed than by standard faxIP-Fax uses SIP and H.323 as the network protocol.Specify an IP address or host name instead of a fax number for sending. Whenusing a gatekeeper, specify its alias telephone number. Specify addresses of thegatekeeper or SIP server (proxy server, register server, redirect server) as appro-priate in IP-Fax Settings in the Facsimile Features menu. See p.150 “IP-Fax Set-tings”, Facsimile Reference <Advanced Features> .When using a SIP server, you can send by specifying SIP User Name.You can also transmit to a G3 facsimile connected to the public switched tele-phone network (PSTN) via a gateway (T.38-compliant).To cancel IP-Fax transmission, see p.25 “Canceling a Memory Transmission”.You can receive IP-Faxes in the same manner as standard faxes. See p.56 “Reception”.



78

3

Note❒ To use IP-Fax functions, this machine must be connected to a LAN and set up

correctly under IP-Fax Settings. See p.150 “IP-Fax Settings”, Facsimile Refer-ence <Advanced Features> .

❒ IP-Fax supported by this machine is ITU-T Rec. T.38 compliant.

AJA003S



79

3

-Terminology

❖ H.323A multimedia communication protocol that sends or receives files via one-to-one communication over a LAN or the Internet.

❖ SIPA communication control protocol for Internet telephone that utilizes VoIP(which converts voice information to IP packets) and is equipped with func-tions such as creating, modifying, and terminating sessions with one or moreparticipants.

❖ Gatekeeper (VoIP gatekeeper)A gatekeeper manages devices connected to an IP network and converts aliastelephone numbers to IP addresses and performs authentication functions. Inaddition, a gatekeeper governs band (transmission rate assignment) and ac-cess control.

❖ Gateway (VoIP gateway)A gateway connecting a telephone network and IP network, it has functionssuch as protocol conversion for connecting these different networks, and alsoconnects communication devices (telephones, facsimiles, etc.) to a LAN orother network.

❖ SIP serverA SIP server mediates connection requests between devices connected to anIP network and is composed mainly of servers that have the following threefunctions:• Proxy server: Receives SIP requests and forwards them on behalf of the re-

questor.• Register server: Receives information about a device's address within an IP

network and registers them in the database.• Redirect server: Used to inquire the destination address.

Notes on Using IP-Fax

• You cannot send to a firewall-protected network.• You cannot use telephones on a LAN.

Functions Not Available for IP-Fax Transmission

You can use the following functions with standard fax transmission, but not IP-Fax transmission:• Batch transmission• Manual dial



80

3

Sending by IP-Fax

IP-Fax function uses TCP/IP (LAN orInternet), and the same procedures asthe standard fax function. Functionsavailable in both standard and IP-Faxtransmission can be used in generallythe same manner.By connecting the machine to a gate-way (T.38-compliant), you can sendto a standard G3 facsimile connectedto the public switched telephone net-work (PSTN) via TCP/IP.

PreparationMake the network settings in theSystem Settings menu beforehand.See Network Guide.

Note❒ To send via the Internet, the receiv-

er’s machine must also be connect-ed to the Internet. You cannot sendto a firewall-protected network.

❒ For a list of gateways (T.38-compli-ant), gatekeepers, or SIP serversthat are certified as operable withthis machine, contact your local re-seller or service provider.

❒ When using the transfer requestfunction, you can specify the IP-Fax destination to the transfer sta-tion. See p.88 “Sending the Trans-fer Result Report”, FacsimileReference <Advanced Features> .


A Press to switch the destinationto IP-Fax number.

B Specify the IP-Fax destination ofthe receiver.

If you do not want to add a desti-nation, proceed to step E.

Referencep.43 “Entering an IP-Fax Desti-nation”p.45 “Using the Destination Listto Specify Single or Group Des-tinations”p.47 “Redial”, Facsimile Refer-ence <Advanced Features>

Note❒ When both Enable H.323 and

Enable SIP are set to On underIP-Fax Settings in the FacsimileFeatures menu, [Protocol] ap-pears. Press [Protocol] to selectthe protocol you want to use.


Sending by IP-Fax

81

3

C To add a destination, press [Add].

Note❒ When using a destination list,

multiple destinations are addedautomatically and you need notpress [Add].


D Specify the next destination.



❒ To add another destination, re-peat steps C and D.

E Press the {Start} key.The machine starts to scan the orig-inal and stores it in memory. Whenscanning ends, the Communicat-ing indicator lights and transmis-sion starts.



82

3


83

4. Programming

Initial Settings and Adjustments

You can send information to the otherparty when transmitting or receivinga fax document. This information isshown on the display of the other ma-chine and printed as a report. The fol-lowing information can be sent.

Important❒ You can confirm programmed set-

tings from the User Parameter List.It is recommended that you printand keep the User Parameter Listwhen you program or change set-tings. See p.172 “Printing the UserParameter List”, Facsimile Reference<Advanced Features> .

❖ Fax HeaderThe Fax Header is printed as theheader of every fax you send. Youshould include your name in theFax Header.You can program Fax Header1 orFax Header2. When you send orig-inals using the destination list, youcan select which Fax Header isprinted on the document receivedby the other party.

Important❒ In the USA, the Fax Header must

contain the telephone numberof the line your machine is con-nected to. It will be printed onthe header of every page yousend. Required in the USA.

Note❒ You can register up to 32 characters

in the Fax Header.❒ You can use characters, symbols,

numbers, and spaces.

❒ You can set whether or not toprint a Fax Header using [FaxHeader Print] under Options . Seep.74 “Fax Header Print”, Fac-simile Reference <Advanced Fea-tures> .

❒ In program No. 1 you can regis-ter a preference about whetheror not the Fax Header is alwaysprinted. You will then switchthe setting using the Fax HeaderPrint function only when neces-sary. See p.130 “Registering apriority function using a pro-gram”, Facsimile Reference <Ad-vanced Features> .

❒ In the USA, law requires that yourfax number be included in theFax Header. Program the fax num-ber and switch on Fax HeaderPrint.

❖ Own NameThe Own Name is sent to the otherparty when you send or receive afax using a G3 line. This name shouldinclude your name. The Own Nameis shown on the display of the oth-er machine and printed in a report.

Limitation❒ Own Name works only if the other

machine is of the same manu-facturer and has the Own Namefunction.

Note❒ You can use characters, symbols,

numbers, and spaces.❒ You can register up to 20 characters

as an Own Name.


Programming

84

4

❖ Own Fax Number (facsimile numberof sender)The sender's Own Fax Number issent to the other party when send-ing a fax using a G3 line. The re-ceived facsimile number is shownon the display of the other machineand printed in a report. This func-tion is available regardless of themanufacturer of the other party'smachine.

Note❒ You can use numbers and sym-

bols (spaces or + sign).❒ You can register up to 20 char-

acters in Own Fax Number.

Programming


B Press [Facsimile Features].

CMake sure the [Gen. Settings/ Ad-just] screen is displayed.

D Press [Program Fax Information].

E Program the name and facsimilenumber.

Programming a Fax Header

A Press [First Name] or [Second Name].

B Enter a fax header including yourOwn Name and Fax Number, andthen press [OK].

Note❒ You need to add your fax number

to the programmed Fax Headerin this step so that your Fax Head-er contains both your Own Nameand your fax number.




85

4

Programming an Own Name

A Press [Own Name].

B Press [Own Name].

C Enter an own name, and then press[OK].


Programming an Own Fax Number

A Press [Own Fax Number].

B Select line type to program.

Note❒ The display differs depending

on the optional units installedon the machine.

C Enter your own facsimile's numberusing the number keys, and thenpress [OK].

Note❒ To enter a + sign or a space,

press [+] or [Space].❒ If you make a mistake, press

[Clear] or the {Clear / Stop}key, and then enter the fac-simile number again.


Programming

86

4

F Press [Exit].

G Press the {User Tools/Counter} key.The standby display appears.

Editing

Note❒ The following procedure explains

how to edit Own Name, as an exampleof editing.



CMake sure the [Gen. Settings/ Adjust]screen is displayed.


E Press [Fax Header], [Own Name], or[Own Fax Number] to edit.

F Press the item you want to edit.

G Press [Backspace] or [Delete All], andthen re-enter the name or number.

Note❒ When specifying your own fac-

simile's number, press [Clear] orthe {Clear/Stop} key, and thentry again.



87

4

H Press [OK].

Note❒ When specifying your own fac-

simile's number, press [OK].

I Press [Exit].

J Press the {User Tools/Counter}key.The standby display appears.

Deleting

Note❒ The following procedure explains

how to delete Own Name, as an ex-ample of deleting.





Programming

88

4


E Press [Fax Header], [Own Name], or[Own Fax Number] to delete.

F Press the item you want to delete.

G Press [Backspace] or [Delete All], andthen press [OK].

Note❒ When deleting your own fac-

simile's number, press [Clear] orthe {Clear/Stop} key, and thenpress [OK].

H Press [Exit].

I Press the {User Tools/Counter}key.The standby display appears.


Programming Destinations in the Address Book

89

4

Programming Destinations in the Address Book

You can program fax numbers, e-mail addresses, IP-Fax numbers, and folderdestinations using Address Book Management in Administrator Tools in theSystem Settings menu. You can also register programmed fax numbers, e-mailaddresses, IP-Fax numbers, and folder destinations in a Group.

Note❒ When you press the {Facsimile} key to show the facsimile initial display after

changing the contents of the Address Book, the “Destination list / machinesettings are updated.” message appears. Press [Exit] to bring up the facsim-ile's initial display.

❒ You can register in the Address Book using Web Image Monitor or SmartDe-viceMonitor for Admin. For details about installation, see “Monitoring andConfiguring the Printer”, Network Guide, or, for information about the Ad-dress Book, see the relevant Help.

Reference“Fax Destination”, General Settings Guide“E-mail Destination”, General Settings Guide“Registering Names to a Group”, General Settings Guide


Programming

90

4


91

5. Troubleshooting

Adjusting the Volume

You can change the volume of the fol-lowing sounds that the machine makes.

❖ On Hook ModeHeard when the {On Hook Dial} keyis pressed.

❖ At TransmissionHeard when the machine sends adocument.

❖ At ReceptionHeard when the machine receivesa document.

❖ At DialingHeard after pressing the {Start}key, until the line connects to thedestination.

❖ At PrintingHeard when a received documentis printed. See p.97 “Print Comple-tion Beep”, Facsimile Reference <Ad-vanced Features> .

Note❒ You can adjust the On Hook volume

when you press the {On Hook Dial} key.See p.57 “On Hook Dial”, FacsimileReference <Advanced Features> .




D Press [Adjust Sound Volume].


Troubleshooting

92

5

E Press [Lower] or [Louder] for eachitem, and then press [OK].

Note❒ You can hear the actual volume

by pressing [Check].❒ If you press [Cancel], the volume

setting is canceled. The displayreturns to that of step D.

F Press the {User Tools/Counter} key.The standby display appears.


When the {Facsimile} Key Is Lit in Red

93

5

When the {Facsimile} Key Is Lit in Red

If this key is lit, press the key to enter the facsimile mode. Then, refer to the fol-lowing table and take the appropriate action.

Problem Solutions

The paper output tray is full. Remove the paper from the tray.

A facsimile error has occurred. The facsimile has a problem. Record the code number shown in the display and contact your service representative. See p.95 “Error Mes-sages and Their Meanings”. The copier will still function normally.

Out of paper Add more paper.

“Loading Paper”, General Settings Guide

A network error has occurred. • Check the displayed message. See p.95 “Error Messages and Their Meanings”.

• Check that the machine is correctly con-nected to the network, and that the ma-chine is correctly set. See Network Guide.

• Consult your network administrator.

• When the key is still lit in red even if you take the measures above, contact your ser-vice representative.


Troubleshooting

94

5

When Toner Runs Out

When the machine has run out of ton-er, the indicator on the display lights.Note that even if there is no toner left,you can still send fax documents.

Important❒ If number of communications exe-

cuted after the toner has run outand not listed in the automatically-output Journal exceeds 200, com-munication is not possible.

Limitation❒ The Memory Storage Report, Poll-

ing RX Reserve Report, and Confi-dential File Report are not printed.

AMake sure that the machine is infacsimile mode.

Note❒ If the standby screen is not dis-

played, press the {Facsimile} key.

B Press [Exit], and then perform trans-mission operation.The error message disappears.

Referencep.21 “Memory Transmission”p.28 “Immediate Transmission”


Error Messages and Their Meanings

95

5


If there is an error, one of the following messages may appear on the display. Ifother message appears, follow the message.

Message Causes and solutions

You do not have the privileges to use this function.

Use of this function is restricted. Ask the ad-ministrator.

Authentication has failed. Wrong login user name or password. Confirm correct login user name or password.

Authentication is not possible from this ma-chine. Ask the administrator.

The selected file(s) which you do not have access privileges to could not be deleted.

[Exit]

You tried to delete a document for which you do not have permission to delete. Only your document administrator can delete this docu-ment. Contact your document administrator if you want to delete a document for which you do not have permission to delete.

Put original back, check it and press [Start].

Original jammed during Memory Transmis-sion. Place originals that have not been scanned on the exposure glass or ADF again.

Error occurred, and transmis-sion was cancelled.

A document jam occurred during Immediate Transmission. Press [OK], and then resend the pages that have not been sent.

An error occurred during Immediate Trans-mission. Press [OK], and then resend the origi-nal.

Note❒ There may be a problem with the machine

or the telephone line (for example noise or cross talk). If the error reoccurs frequently, contact your service representative.

Cannot detect original size. Place original again, then press [Start].

The machine failed to detect the size of the original. Place originals again, and then press the {Start} key.

L Call Service

Functional problems with fac-simile. Please call service.

There is a problem with the fax. Record the code number shown in the display and contact your service representative. The copy function will still work normally.

Memory is full. Cannot scan more. Transmitting only scanned pages.

If you press [Exit], the machine returns to standby mode and starts transmitting the stored pages.

Remove the paper from Internal Tray 1.

The paper output tray is full. Remove the pa-per. If the other tray is also full, the tray name shown in the display changes.

Remove paper from the tray indicated in the display.


Troubleshooting

96

5

Cannot scan to send fax message as scanner is in use for other function.

The Copy or Document Server function is in use. To cancel the job in process, do the follow-ing, and then try faxing again.

Press [Exit], and then press the {Copy} or {Doc-ument Server} key. Next press the {Clear/Stop} key. When the message “[Stop] key was pressed. Stop copying?” or “[Stop] key was pressed. Stop storing?” appears, press [Stop].

Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared.

The destination list is being updated from the network using SmartDeviceMonitor for Ad-min.

Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operation is not possible while this message is displayed.

Wait until the message disappears. Do not switch off the power while this message is dis-played.

Wait until the message disappears. Do not switch off the power while this message is dis-played.

Check whether there are any net-work problems.

[13-10]

The alias telephone number you entered is al-ready registered on the gatekeeper by another device.

• Check that the alias telephone number is correctly programmed in IP-Fax Settings under Facsimile Features. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

Referencep.151 “Configuring the H.323 gate-keeper”, Facsimile Reference <Advanced Features>



[13-11]

Cannot access gatekeeper.

• Check that the gatekeeper address is cor-rectly programmed in IP-Fax Settings un-der Facsimile Features. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

Referencep.151 “Configuring the H.323 gate-keeper”, Facsimile Reference <Advanced Features>





97

5


[13-17]

Registering of user name is rejected by SIP server.

• Check that the SIP server address and user name are correctly programmed in IP-Fax Settings under Facsimile Features. You can also use the Web Image Monitor for confir-mation. See the Web Image Monitor's Help.

Referencep.151 “Configuring the SIP server”, Fac-simile Reference <Advanced Features>



[13-18]

Cannot access SIP server.

• Check that the SIP server address is cor-rectly programmed in IP-Fax Settings un-der Facsimile Features. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

Referencep.151 “Configuring the SIP server”, Fac-simile Reference <Advanced Features>



[14-01]

Cannot find the DNS server, SMTP server or folder for forwarding.

• Check that the DNS server IP address is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the DNS server is correctly pro-grammed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the host name or IP address of the SMTP server is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the SMTP server is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the folder for transfer is correct-ly specified.

• Check that the computer in which the fold-er for transfer is specified is operating cor-rectly.

• Check that the LAN cable is correctly con-nected to the machine. See “Connecting and Setting Up”, Network Guide.




Troubleshooting

98

5


[14-09]

E-mail transmission was refused by SMTP au-thentication, POP before SMTP authentication or login authentication of the computer in which the folder for transfer is specified.

• Check that the user name and password for SMTP authentication or POP before SMTP authentication are correctly pro-grammed from File Transfer under System Settings. You can also use the Web Image Monitor for confirmation. See the Web Im-age Monitor's Help.

Reference“File Transfer”, Network Guide

• Check that the user name and password of the Fax E-mail Account are correctly pro-grammed from File Transfer under System Settings. You can also use the Web Image Monitor for confirmation. See the Web Im-age Monitor's Help.


• Check that the login user ID and password for the computer in which the folder for forwarding is specified are correctly pro-grammed.

• Check that the folder for forwarding is cor-rectly specified.

• Check that the computer in which the fold-er for forwarding is specified is correctly operated.



[14-33]

No machine e-mail address is programmed.

• Check that the machine e-mail address is correctly programmed from File Transfer under System Settings. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.




[15-01]

No POP3/IMAP4 server address is pro-grammed.

• Check that the host name or IP address of the POP3/IMAP4 server is correctly pro-grammed using the Web Image Monitor. See the Web Image Monitor's Help.





99

5


[15-02]

Cannot log on to the POP3/IMAP4 server.

• Check that the user name and password of the Fax E-mail Account are correctly pro-grammed using File Transfer under Sys-tem Settings. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.




[15-03]

No machine e-mail address is programmed.

• Check that the machine e-mail address is correctly programmed using File Transfer under System Settings. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.



[15-11]

Cannot find the DNS server or POP3/IMAP4 server.

• Check that the DNS server IP address is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the DNS server is correctly pro-grammed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the host name or IP address of the POP3/IMAP4 server is correctly pro-grammed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the POP3/IMAP4 server is cor-rectly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the LAN cable is correctly con-nected to the machine.




Troubleshooting

100

5

-Out of paper display messageIf the paper tray runs out of paper, “No paper. Load it. then press [Exit].”appears on the display, asking you to add more paper.

Note❒ If there is paper left in the other paper trays, you can receive documents as

usual, even if the message appears on the display.❒ You can turn this function on or off with the User Parameters. See p.167 “User

Parameters”, Facsimile Reference <Advanced Features> (switch 05, bit 7).

-Network error display messageIf the “Check whether there are any network problems.” message ap-pears, the machine is not correctly connected to the network or the settings of themachine are not correct. If you do not need to connect the machine to the net-work, in User Parameters select the message not to appear, and then the {Facsim-ile} key no longer lights. See p.167 “User Parameters”, Facsimile Reference<Advanced Features> (switch 21, bit 6).

Note❒ If you reconnect the machine to the network, be sure to set “Display” with

User Parameters.


[15-12]

Cannot log on to the POP3/IMAP4 server.

• Check that the user name and password of the Fax E-mail Account are correctly pro-grammed from File Transfer under System Settings. You can also use Web Image Monitor for confirmation. See the Web Im-age Monitor's Help.


• Check that the user name and password for POP before SMTP authentication are correctly programmed from File Transfer under System Settings. You can also use Web Image Monitor for confirmation. See the Web Image Monitor's Help.





Solving Problems

101

5

Solving Problems

This table lists some common problems and their solutions.

Problem Causes and solutions Reference

Background of received imag-es appears dirty. Images from the back of the page appear.

Adjust scan density. p.36 “Image Density (Con-trast)”

Printed or sent images are spotty.

The ADF or exposure glass is dirty. Clean them.

Make sure that ink or correc-tion fluid is dry before placing originals.

“Maintaining Your Machine”, General Settings Guide

Received image is too light. Request the sender to increase image density.

---

When using moist, rough, or processed paper, areas of print may not be fully reproduced. Only use recommended pa-per.

“Copy Paper”, General Set-tings Guide

When D is blinking, toner is beginning to run out. Replace the toner cartridge soon.

“DAdding Toner”, General Settings Guide

The machine failed to print re-ceived fax documents.

If this happened when the Re-ceive File indicator was lit, low paper or toner levels may have caused printing to stop.

p.85 “Substitute Reception”, Facsimile Reference <Advanced Features>

Store has been selected for Re-ception File Setting. Print the fax documents using a Web browser or the Print Stored RX File function.

p.124 “Printing fax informa-tion using a Web browser”, Facsimile Reference <Advanced Features>

p.34 “Printing Received and Stored Documents”, Facsimile Reference <Advanced Features>

When B is lit, load paper into the tray.

“Loading Paper”, General Set-tings Guide

Document appears blank at the other end.

The original was placed up-side down. Place it properly.

p.15 “Placing Originals”

Both transmission and receiv-ing are impossible.

Make sure that the modular cord is correctly connected.

p.205 “Connecting the Ma-chine to a Telephone Line and Telephone”, Facsimile Refer-ence <Advanced Features>

The setting of the terminal adaptor used for ISDN con-nection is incorrect. Check the setting.

---


Troubleshooting

102

5

Transmission is possible, though receiving is impossi-ble.


---

Receiving is possible, though transmission is impossible.


---

There are regions and tele-phone exchanges where a dial tone can not be detected. Turn the dial tone detection off in User Parameters.

p.167 “User Parameters”, Fac-simile Reference <Advanced Fea-tures> (switch 22, bit 0, 1, 2)

While pressing [Manual E-mail RX], “Cannot receive E-mails currently.” appears and e-mail cannot be received.

The machine is receiving an on-demand e-mail message (e-mail inquiry from the admin-istrator). After the e-mail is re-ceived, press [Manual E-mail RX], and then try again.

---

When using On Hook Dial or Manual Dial, “Receiv-ing...” appears and trans-mission is not allowed.

If the machine fails to detect the size of the original when the {Start} key is pressed, it performs a receiving opera-tion. Press [Scan Area], select the scan area, and then resend the document. If you use On Hook Dial or Manual Dial fre-quently, it is recommended that you set “Receive docu-ments by pressing the {Start} key when originals are not set.” to “Off” in User Parame-ters. If this is set to “Off”, when using Manual Dial you cannot receive by pressing the {Start} key.

p.17 “Setting a Scan Area”

LAN-Fax Driver does not work.

The entered login user name, login password, or driver en-cryption key is incorrect. Check your login user name, login password, or driver en-cryption key, and enter them correctly.

Ask the administrator.

A high security level is set by the extended security func-tion. Consult your administra-tor about appropriate security settings.




Solving Problems

103

5

All fax documents stored in memory have been lost. Those documents include ones stored through Memory Transmission/Reception, Confidential Reception, Sub-stitute Reception, or Auto Document.

When about one hour passes after power to the machine is turned off, all fax documents stored in memory are lost. If any documents have been lost for this reason, a Power Fail-ure Report is automatically printed when the machine is turned on. If fax documents stored for Memory Transmis-sion have been lost, check the destinations and resend the documents. If fax documents received through Memory, Confidential or Substitute Re-ception have been lost, ask the senders to resend the docu-ments. If Auto Documents have been lost, reprogram them.

p.202 “Turning Off the Main Power / In the Event of Power Failure”, Facsimile Reference <Advanced Features>

Transmission failed due to “Exceeded max. E-mail size.” error.

If the e-mail size specified on the machine is too large, the Internet Fax document cannot be sent. Set Max. E-mail Size to [Off], or set the maximum e-mail size to a larger value. Then, re-send the document.

p.148 “E-mail Settings”, Fac-simile Reference <Advanced Fea-tures>

When a correct password is entered, you cannot print doc-uments that appear in the con-fidential box or bulletin board box, or transmit / print out stored documents.

Documents are locked by a se-curity function if incorrect passwords are entered a cer-tain number of times. Contact the administrator.


[ProgDest] or [Manual Input] does not appear.

This function is made unavail-able by the enhanced security function. Consult your user administrator.


The following functions are not available: Transfer Box, Forwarding, Store File in the Information Box, routing e-mail received via SMTP, and Polling Transmission.

This function is made unavail-able by the enhanced security function. Consult your user administrator.




Troubleshooting

104

5

Although a group specifica-tion was set for the following, reception was not possible.

Receiving Station for Transfer Request, End Receiver for Transfer Box, Forwarding, Forwarding of Special Sender, Reception Report e-mail, E-mail TX Results, routing e-mail received via SMTP.

A maximum of 500 parties can be specified for a group. Check if there are over the specified numbers registered in the address book. If a group was registered in another group or specified as Receiv-ing Stations 1 to 5 for the Transfer Box, transmission is canceled but an error message does not appear.

“Registering a Destination to a Group”, General Settings Guide



When Things Don't Go as Expected

105

5

When Things Don't Go as Expected

I Want... Operation Reference

to cancel a Memory Transmis-sion.

If the original is being scanned, press [Stop Scanning] or the {Clear/Stop} key.

p.25 “Canceling a Memory Transmission”

If the original is being sent or if it is in standby, press [Change / Stop TX File] or the {Clear/Stop} key.

p.25 “Canceling a Memory Transmission”

p.19 “Canceling a Transmis-sion”, Facsimile Reference <Ad-vanced Features>

to cancel an Immediate Trans-mission.

Press [Stop Transmission] or the {Clear/Stop} key.

p.30 “Canceling an Immediate Transmission”


106

INDEXA

About the e-mail subject, 69Adjusting the volume, 91

At Dialing, 91At Printing, 91At Reception, 91At Transmission, 91On Hook Mode, 91

Adjust Sound Volume, 91Advanced Search, 48After the original is scanned, 73After you have pressed the Start key, 30Area 1, 18Area 2, 18Auto Detect, 19Auto e-mail reception, 74Auto reception, 56

B

BCC Transmission, 63Before the original is scanned, 25, 72Before the transmission is started, 26Before you have pressed the Start key, 30Broadcasting sequence, 24

C

Canceling a Memory Transmission, 25Canceling an Immediate Transmission, 30Canceling transmission of an Internet Fax, 72Change / Stop TX File, 25, 26, 73Check Modes key, 7, 24Clear Modes key, 7Clear/Stop key, 8Communicating indicator, 8Communication Result Report

(Memory Transmission), 32Confidential file indicator, 8Confirming by e-mail, 31Confirming by report, 31Confirming by report and e-mail, 32Confirming on display, 31Confirming reception, 71Confirming transmission, 31Control panel, 7CSI->Own Fax Number, 84

D

Darker, 37Data In indicator, 8Destination key

Specifying a destination, 39Destination list, 39, 45Detail, 34Display, 9Display panel, 7

E

Edit Dest., 42, 43E-mail Address, 50E-mail Options, 65E-mail text, 69Entering a fax number, 39Entering an e-mail address, 41Entering an IP-Fax destination, 43Enter key (# key), 8Enter Text, in e-mail, 63Error messages and their meanings, 95

F

Facsimile Features, 84, 91Facsimile key, 93Fax Header, 83

Deleting, 87Editing, 86Programming, 84

Faxing, 15Fax Number, 49First Name, 84Function keys, 8Functions not available for

IP-Fax transmission, 79Functions not supported by

e-mail reception, 61Functions not supported by

e-mail transmission, 61Function status indicators, 8

G

Gen. Settings/ Adjust, 84, 91Getting started, 7Groups

Specifying a destination, 45


107

I

Image density (contrast), 34, 36Immediate Transmission, 20, 28, 31

Canceling, 30Immediate TX Result Report

(Immediate Transmission), 33Immed. TX, 20, 28Indicators, 7Initial settings and adjustments, 83


Internet Fax, 59Bypassing the SMTP server, 70Canceling, 72Precautions, 60Receiving, 74Sending, 63

Internet Fax functions (by specifying an e-mail address), 59

Internet Fax functions (by specifying an IP address), 77

Internet Fax precautions, 60IP-Fax destination, 44

L

Lighter, 37Login

Control panel, 12Printer driver, 13Web browser, 13

Log offControl panel, 13Web browser, 13

Louder, 92Lower, 92

M

Main power indicator, 8Manual e-mail reception, 75Manual E-mail RX, 75Manual Input, 41, 43, 65Manual reception, 56Memory Transmission, 20, 21, 31

Canceling, 25Memory Transmission sequence, 24Memory TX, 20, 21Mixed Original Sizes, 19

Mixing scan settings for a multiple page original, 38

When placing originals in the optional Auto Document Feeder (ADF), 38

When placing originals on the exposure glass, 38

N

Names, 45Names of major functions, 5Network error display message, 100Notes on using IP-Fax, 79Number keys, 8

O

On Hook Dial key, 8, 41On indicator, 7Operation switch, 8Original Type, 34, 35Out of paper display message, 100Own Fax Number, 84


Own Name, 83Deleting, 87Editing, 86Programming, 85

P

Pause, 40Pause/Redial key, 8, 40Photo, 35Placing Originals, 15ProgDest, 39, 42, 43, 45Program Fax Information, 84Program key, 7Programming, 83Programming destinations in

the Address Book, 89Protocol, 43, 80

R

Reading the display, 9Reading the display panel and using keys, 10Received Images, 76Receive File indicator, 8Receiving a fax in manual reception mode, 57Reception, 56

Auto Reception, 56Manual Reception, 56

Reception Notice, 63, 71


108

Registering entered destinations to the Address Book, 45

Registration No., 54Regular, 18Report

Communication Result Report (Memory Transmission), 32

Immediate TX Result Report (Immediate Transmission), 33

Resolution, 34RTI->Own Name, 83

S

Save, 26, 27, 73Scan Area, 18Scan Settings, 34Search by Dest. Name, 48Search Criteria, 53Searching for a destination, 48

Destination name, 48E-mail address, 50Fax number, 49IP-Fax destination, 51LDAP server, 52

Search IP-Fax Dest., 51Search LDAP, 52Second Name, 84Select Server, 52Sending by IP-Fax, 80Setting a scan area, 17SMTP, 42, 70Solving problems, 101Specifying a destination, 39Specifying a registration number, 54Stamp Sender Name, 69Standard, 34Start key, 9Start Manual RX key, 8, 57Stop Scanning, 25, 72Stop Transmission, 26, 30, 73Subject, in e-mail, 63, 69Sub TX Mode, 65Super Fine, 34, 35Switching between Memory Transmission

and Immediate Transmission, 20Switching the reception mode, 56Switch RX Mode, 56Switch Title, 46

T

T.37 full mode, 61Text, 35Text / Photo, 35Title 1, 46Title 2, 46Title 3, 46Title word key, 11Tone, 40Tone key, 8, 41Toner, 94Transmission modes, 20Transmissions that bypasses

the SMTP server, 70Troubleshooting, 91TTI->Fax Header, 83

U

User authentication, 12User Code Authentication

Control panel, 12Printer driver, 12

User Tools/Counter key, 7, 13Using Internet Fax functions, 59Using the destination list to

specify single or group destinations, 45

W

When the Facsimile key is lit in red, 93When things don't go as expected, 105When toner runs out, 94While the original is being scanned, 25, 72While the original is being transmitted, 25


109

MEMO


110 EN USA B779-8510

MEMO



USA

❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA.

On the cover of this equipment is a label that contains, among other information, a product iden-tifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to thetelephone company.

2. This equipment uses the RJ11C USOC jack.

3. A plug and jack used to connect this equipment to the premises wiring and telephone networkmust comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. Acompliant telephone cord and modular plug is provided with this product. It is designed to beconnected to a compatible modular jack that is also compliant. See installation instructions fordetail.

4. The REN is used to determine the number of devices that may be connected to a telephone line.Excessive RENs on a telephone line may result in the devices not ringing in response to an in-coming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer-tain of the number of devices that may be connected to a line, as determined by the total RENs,contact the local telephone company. The REN for this product is part of the product identifierthat has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN withouta decimal point (e.g., 03 is a REN of 0.3).

5. If this equipment causes harm to the telephone network, the telephone company will notify youin advance that temporary discontinuance of service may be required. But if advance notice isnot practical, the telephone company will notify the customer as soon as possible. Also, you willbe advised of your right to file a complaint with the FCC if you believe it is necessary.

6. The telephone company may make changes in its facilities, equipment, operations or proce-dures that could affect the operation of the equipment. If this happens the telephone companywill provide advance notice in order for you to make necessary modifications to maintain unin-terrupted service.

7. If trouble is experienced with this equipment, for repair or warranty information, please contactRICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causingharm to the telephone network, the telephone company may request that you disconnect theequipment until the problem is resolved.

8. In the event of operation problems (document jam, copy jam, communication error indication),refer to the solving problems section in this manual.

9. Connection to party line service is subject to state tariffs. Contact the state public utility commis-sion, public service commission or corporation commission for information.

❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging

up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

This product meets the applicable Industry Canada technical specifications.

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con-nected to a telephone interface. The termination on an interface may consist of any combination of de-vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For yoursafety and benefit, read this manual carefully before using the machine. Keep this manual in a handyplace for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-ating the machine.

Trademarks

Microsoft® and Outlook® are either registered trademarks or trademarks of Microsoft Corporation in theUnited States and/or other countries.

Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Other product names used herein are for identification purposes only and might be trademarks of theirrespective companies. We disclaim any and all rights to those marks.

Copyright © 2005


FAX

Op

tion Typ

e 3045

Op

era

ting Instruc

tions

Fac

simile

Refe

renc

e <Ba

sic Fe

ature

s>

B7798510

FAX

Op

tion Typ

e 3045

Op

era

ting Instruc

tions

Fac

simile

Refe

renc

e <Ba

sic Fe

ature

s>

FAX Option Type 3045

Operating Instructions

Facsimile Reference<Basic Features>

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read theSafety Information in the “General Settings Guide” before using the machine.

Getting Started

Faxing


Programming

Troubleshooting

1

2

3

4

5

Printed in Japan

EN USA B779-8510