FAX FORWARDING

for X65 Series Printers

1

What is Fax Forwarding?

• Why use it?

� It will save paper and toner.

� It can be distributed electronically.

• How do I set it up?

� Use the MFP’s embedded web server to set the following fields:

� Fax Forwarding = Forward

� Forward to = E-mail

� Forward to Shortcut = (e-mail shortcut of designated inbound fax administrator)

• First, you must have e-mail shortcut setup prior to Fax Forwarding

configuration.

� In the next few slides you will learn how to configure an e- mail shortcut.

� Then you will learn the steps to configure Fax Forwarding.

2

Fax Forwarding is a feature on the Lexmark MFP to forward

inbound faxes to a pre-defined e-mail address as a PDF

attachment.

Fax Forwarding Configuration

• Pre-requisites

�Analog Fax line connected to Lexmark MFP

�E-mail shortcut must be created for

intended fax administrator

�Fax Conference created in site’s CAB

Conference

3

Fax Forwarding Configuration

1. Open embedded web server by typing

TCP/IP address into a web browser.

4

Managing Email Shortcuts

2. Click ‘‘‘‘Manage Shortcuts.’’’’

3. Click ‘‘‘‘E-mail Shortcut Setup.’’’’

Click the ““““Settings”””” from the list of menu options.

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Managing Email Shortcuts

4. Change settings below as indicated:

5. Click ‘‘‘‘Add.’’’’

Enter a descriptive name.

Enter the CAB e-mail address.

Enter the default E-mail file

attachment parameters.

Enter the desired shortcut

for this entry.

TIP: Find a unique ID

consistent for each person.

6

Scan To E-mail Configuration

Click the ““““Settings”””” from the list of menu options.

6. Click ‘Network/Port’.

7. Click ‘‘‘‘SMTP Setup’.

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Scan To E-mail Configuration

8. Change settings below as indicated:

9. Click

‘‘‘‘Submit.’’’’

Enter the SMTP Gateway.

REQUIRED!!

Enter the MFP ‘Reply Address’in this format.

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Scan To E-mail Configuration

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Click the ““““Settings”””” from the list of menu options.

10. Click ‘Fax Settings’.

10. Click ‘Analog Fax Setup’.

Scan To E-mail Configuration

10

Enter A Station Name –

Something descriptive like

location number-FISH (3471-

101) or Department with Unit

(ETS NI), etc.

Enter A Station Number – e.g.,

fax number

Configure the ““““Settings”””” as indicated below:

Scan To E-mail Configuration

11

Change Fax Forwarding to

“Forward”.

Change Forward to “Email”.

Scroll and change Fax Receive Settings as indicated below:

Forward “Email”.

Scan To E-mail Configuration

12

Change Transmission Log to “Print

only for error”.

Change Receive Error Log to

“Print Never”.

Scroll and change Fax Log Settings as indicated below:

12. Click ‘‘‘‘Submit.’’’’

Change Logs Display to

“Remote Station Name”. And,

enable Job and Call Logs.

Fax Forwarding Configuration

Click the ““““Settings”””” from the list of menu

options.

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13. Click ‘‘‘‘E-mail Settings’.

Fax Forwarding Configuration

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Enter the Subject as: ‘Lexmark

Scan’.

Enter the ‘Limit destinations’as indicated. This setting

restricts e-mails being sent

outside of school district from

MFP.

Enter the Message as indicated

in the screen capture.

Change the ““““Settings”””” as indicated below:

Monitoring the Fax CAB Conference

• Open the CAB email

application and logon.

• Click on the ““““Desktop

““““ menu item and scroll to

find the CAB fax

conference, e.g. ETS_Faxes.

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P01234578

Distributing Faxes

• Double-click the conference to view the

faxes.

• Review the faxes to determine the

intended recipient.

• Forward to the appropriate recipient.

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NEW - PODCASTS

“How to” Topics Available:

• Confidential Printing

• Duplex Printing

• Emailing, Faxing, and Copying

• MarkVision – various topics such as Discovery, Creating Custom Tables, Creating

& Deploying Policies, etc.17

http://www.broward.k12.fl.us

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http://www.broward.k12.fl.us/

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