FARH Constitution 2011

7/31/2019 FARH Constitution 2011

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F RHFLORIDA ASSOCIATIONOF RESIDENCE HALLS

Revised October 2011

MISSION STATEMENT

The Florida Association of Residence Halls; herein referred to as FARH has been established for the purpose of

coordinating state residence hall association activities and representing and serving the collective interests of all

residents as decided upon by member institutions. FARH will further serve as the liaison between housing

operations, housing related conferences, residence halls, various universities, and outside interests.

DIVERSITY STATEMENTThe Florida Association of Residence Halls values human diversity. FARH accepts any person or group without

regard to gender, cultural background, religious beliefs, sexual orientation, marital status, disability, or age. In

the spirit of the association we actively promote and encourage education and awareness in celebration of this

diversity.

Constitution and Policy Book


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CONSTITUTION

ARTICLE INAME

The name of this organization shall be the Florida Association of Residence Halls, herein referred to as FARH.

ARTICLE IIPURPOSE

SECTION I. The purpose of FARH shall be as follows:A. Actively recruit and encourage participation of all Florida institutions

B. Unify state residence hall associations

C. Increase communication among schools

D. Be a support network for affiliated schools

E. Have a state directory resource list

F. Provide conferences for planning and programming

G. Establish a noncompetitive atmosphere for member schools

H. Recognize outstanding residents in the residence halls

I. Lobby for residence hall issues and concerns when the need arises

ARTICLE III MEMBERSHIP

SECTION I. FARH membership shall consist of affiliated institutions, which shall be defined as all schools

completing the following by the opening of the state conference for the coming year:

A. Paying state dues

B. Submitting a current copy of the FARH affiliations form

C. Being a Florida institution, this may be subject to change by the FARH membership

SECTIONII. FARH membership shall further be defined as affiliated schools in good standing, which shall bedefined as all schools which complete the following by the opening of the state conference for

the coming year:

A. Completing all requirements to be considered an affiliated school

B. Submitting a current copy of the school's residence hall association's (RHA) constitution

SECTION III. All affiliated schools in good standing shall be entitled to one vote at any FARH general or

special meeting and election.


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E. All SBD officers must remain in good academic standing and judicial standing in accordance

with their respective institutions.

F. The FARH Director must be an elected member of the FARH SBD.

SECTIONV. SBD officer duties shall be as follows:

A. Director

1. Preside over all FARH general meetings and SBD meetings.

2. Develop agendas for meetings.3. Represent FARH to all other related organizations.

4. Maintain communication with the SBD.

5. Provide interpretations of the FARH Constitution and Policy Book as requested.

6. Oversee the completion of all FARH projects.

7. Appoint individuals to SBD vacancies with the approval of the current SBD.

8. Maintain biweekly communication with the conference chair following the summer

business meeting.

9. Act as the FARH liaison to SAACURH and stay on top of regional and national issues.

10. Attend the SAACURH No Frills Conference at the end of term of office as the

representative of FARH.

B. Associate Director

1. Serve in the absence or vacancy of the FARH Director until a new director is appointed.

2. Prepare and distribute a regular newsletter to FARH member schools.

3. Develop team-building activities at SBD meetings.

4. Maintain and support the web page.

5. Maintain FARH multimedia and document archives and provide historical information when

requested.

6. Maintain and update the FARH Resource Guide.

7. Preside over a review of the FARH Constitution and Policy book during Summer Summit.8. Serve as the Supervisor of Elections.

a. If the Associate Director is running in the election, this responsibility will go to the

next ranking officer not running.

C. Associate Director for Administration

1. Develop the annual FARH budget with the SBD.

2. Review all FARH financial accounts, on a monthly basis.

3. Collect budget reports and solicitations manuals when applicable.

4. Aid schools with solicitation and fundraising efforts on their campuses and with

conferences.5. Maintain the FARH directory including the voting status records of the FARH member

schools and maintain the FARH membership affiliates records.

6. Coordinate fundraisers for the Dr. Larry Faerman FARH Scholarship.

7. Record and distribute minutes and records of all FARH general meetings and SBD

meetings.

D. Associate Director for Recognition


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1. Recognize the accomplishments and achievements of institutions and individuals

affiliated with FARH.

2. Coordinate the Florida Excellence in Housing Awards.

3. Coordinate all FARH award processes such as distributing award information and

receiving nominations.

4. Assign yearly pond pal for NCCs to creatively support and motivate each other at

FARH State Meetings.5. Assist the SAACURH Associate Director for NRHH with the promotion and submission

of Of The Month Awards and participation in respective committees.

6. Communicate regularly with the SAACURH AD-NRHH about recognition initiatives

both within FARH and SAACURH.

E. Associate Director for Recruitment and Retention

1. Actively pursue new recruitment possibilities and work with the director to organize a

stable recruitment plan for FARH.

2. Disseminate information and publicity to promote FARH.

3. Assist new schools in their structuring and beginning phases of their RHA.4. Communicate with affiliated schools to ensure that FARH is meeting their needs.

5. Coordinate projects associated with member recruitment and retention as deemed

necessary by the SBD.

6. Actively promote and maintain social media web sites deemed necessary by the SBD

7. Assist the SAACURH Associate Director for NRHH with the recruitment and affiliation

of new NRHH chapters in Florida.

8. Communicate regularly with the SAACURH AD-NRHH about NRHH chapter

recruitment efforts and prospective chapter development.

F. State Adviser1. Serve as a resource to the SBD.

2. Attend all conferences and board meetings of FARH.

3. Provide transition for the newly elected SBD.

4. Support and motivate the continuation of FARH.

5. Audit the FARH financial records twice per year.

6. Should attend the Florida Housing Officers meetings to give a compiled report

concerning FARH.

G. Adviser-Elect

1.Learn the State Adviser duties.2. Become the State Adviser at summer summit.

H. FARH Conference Chair

1. Organize the annual FARH Conference

2. Communicate with FARH member schools regarding the progress of the FARH

Conference.

3. Provide leadership to the conference organizing committee.


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4. Send a report on the progress of the FARH conference to the SBD for their review at

Summer Summit.

5. Present a Progress report at the Mini-FARH business meeting.

6. Maintain biweekly communication with the FARH Director following the summer SBD

meeting.

I. FARH Conference Adviser1. Serve as a resource to the Conference Chair.

2. Serve as a financial consultant to the FARH conference committee.

3. Attend all conferences and meetings of FARH, as deemed necessary by the SBD.

4. Serve as a liaison between the Conference Chair and the host institution.

J. Mini-FARH Conference Chair

1. Organize the annual Mini-FARH Conference

2. Communicate with FARH member schools regarding the progress of the Mini-FARH

Conference.

3. Provide leadership to the conference organizing committee.4. Present the progress report on the Mini-FARH Conference to the SBD at the summer

business and pre-conference meetings.

5. Maintain biweekly communication with the FARH Director following the summer SBD

meeting.

K. Mini-FARH Conference Adviser

1. Serve as a resource to the Conference Chair.

2. Serve as a financial consultant to the Mini-FARH conference committee.

3. Attend all conferences and meetings of FARH, as deemed necessary by the SBD.

4. Serve as a liaison between the Conference Chair and the host institution.

SECTIONVI. Expectations

A. The previous SBD will attend the first half of Summer Summit to transition the newly elected

officers.

B. The SBD term of office shall be from the time of election or appointment until the closing of the

following annual FARH conference except for the Adviser and Adviser-Elect.

C. It is mandatory that the outgoing and incoming SBD remain in contact to complete transitioning.

D. The Adviser shall serve for two years from the summer SBD meeting following election until the

summer SBD meeting two years later.

E.The Adviser-Elect shall serve from the time of election until the summer SBD meeting followingelection.

SECTIONVII.No member of the FARH State Board of Directors, as recognized in Section V items A-L, shall

use letterhead containing the name or logo of FARH unless conducting official FARH business as determined

by the State Board of Directors of FARH acting on behalf of affiliated institutions.

ARTICLE IVMEETINGS


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SECTION I. Quorum

A. SBD meetings must have at least 51% of the SBD officers present.

B. Either the Director or Associate Director chairing the meeting to conduct official FARH

business.

C. The Adviser, Adviser-Elect, Conference Chair, and the Conference Adviser are not voting

members during the SBD meetings.

D. The meeting chair shall only vote in the case of a tie.

SECTION II. General FARH meetings will be convened during the annual FARH conferences providing the

following:

A. A quorum of 51% of the FARH affiliated schools is represented.

B. The Director or Associate Director is present to chair the meeting.

SECTION III. Special meetings will be convened as determined appropriate by the SBD or the FARH

membership provided the following:

A. A quorum of 51% of the FARH affiliated schools is represented.

B. The Director or Associate Director is present to chair the meeting.

SECTION IV. SBD officers may not vote at a general FARH meeting or special meeting unless there is a tie, in

which cast the FARH Director will cast the tie-breaking vote.

ARTICLE VELECTIONS AND APPOINTMENTS

SECTION I. Elections of the SBD shall take place at the annual FARH conference.

SECTION II. The Associate Director shall follow the election procedures outlined in the policy book.

SECTION III. The Director shall make appointments of all vacant offices as vacancies occur with the approval

of the SBD.

ARTICLE VIIMPEACHMENT AND REMOVAL

SECTION I. In the event any SBD officer does not or cannot effectively perform and complete specified

duties he/she may be removed from office as follows:

A. The Adviser and the Director shall first contact the person in an attempt to rectify problems. If

the problem is with the Director, the Adviser will contact that person.

B. If it is deemed that problems were not sufficiently improved in 3 weeks, a majority vote of the

remaining SBD is required to begin the impeachment process.

C. The impeachment process will occur as follows:

1. The SBD shall produce a written statement of the charges of impeachment to the

accused and the FARH affiliated schools.

2. The accused, upon receiving the articles of impeachment, shall have the option to

resign without impeachment.

3. If the accused does not resign or refuses to respond, impeachment is open.


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4. Once impeachment is open, the SBD will have the opportunity, at an official meeting

of the SBD, to present its case in a two-minute statement.

5. At the same meeting, the accused will also have two minutes to defend him/herself.

6. The articles of impeachment must be ratified by a 2/3 vote of the SBD to remove the

accused from his/her position.

D. If the accused is removed from office, the FARH affiliated schools may reinstate the impeached

by the process outlined below:1. In the appeal, the SBD will have two minutes to present the impeachment case.

2. The original articles of impeachment shall be read.

3. The impeached will then have two minutes to answer questions from the NCCs

before voting on the appeal.

4. The impeached officer may be reinstated by a 2/3 vote of the NCCs.

ARTICLE VIICOMMITTEES

SECTION I. The Director may create and appoint a director for any committee deemed appropriate by the

SBD or the FARH membership.

ARTICLE VIIIDUES AND FUNDING

SECTION I. Annual FARH dues shall be established at the annual FARH Conference by the outgoing SBD

for the following year.

SECTION II. FARH finances and funding shall be kept as follows:

A. The FARH Constitution and Policy Book shall outline a per delegate add on fee for conference

registration.B. The FARH budget shall be approved by FARH at the annual FARH Conference.

C. All FARH accounts shall be located in the residing city of the FARH Adviser.

D. After all conference debts are paid, any remaining funds will go into the FARH primary account.

ARTICLE IXAMENDEMENTS

SECTION I. A two-thirds vote of approval is required for constitutional amendments, providing quorum is

met.

SECTION II. The Constitution may only be amended at a FARH general meeting.

SECTION III. Mail-in ballots will be accepted if received by the Annual FARH Conferences.

ARTICLE XRATIFICATION

SECTION I. A two-thirds vote of approval is required to ratify the FARH Constitution, providing quorum is

met.

SECTION II. The Constitution may only be ratified at a FARH general meeting.

SECTION III. Mail-in ballots will be accepted if received by the annual FARH Conferences.


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SECTION IV. Once ratified, all previous FARH Constitutions are null and void.


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Within 60 days of the close of the annual FARH conference.

I. If the FARH conference exceeds its budget and runs a debt, the host institution will be

responsible for the conference's outstanding debts.

J. Any conference excess is the property of FARH and shall be sent to FARH within 60 days of the

close of the annual FARH conference.

K. A final conference report must be submitted to the SBD within 60 days of the close of the annual

FARH conference.L. By a 2/3 vote, the SBD may extend post conference deadlines.

SECTIONIV-REGISTRATION OF THESTATEBOARD OFDIRECTORS

A. The State Board of Directors shall register to attend the annual FARH Conference through their

host institution.

B. Members of the State Board of Directors shall not count towards the delegation cap of their host

institution.

C. The conference staff shall take the attendance of the State Board of Directors into consideration

when determining the delegation cap.

POLICY IIFINANCIAL POLICIES OF FARH

SECTION I-FINANCIALREQUIREMENTS

A. In order to maintain financial stability, a 5% contingency shall be included in the FARH Budget.

B. Every year, three hundred dollars from the FARH Budget shall be placed into the Dr. Larry

Faerman FARH Scholarship Fund.

C. A line for No-Frills Registration shall be included in the FARH Annual Budget.a. It shall be in the amount of registration for the No-Frills conference in order for the out-going

FARH Director to attend.

SECTION II-FOUNDATIONACCOUNT

A. The purpose of the Foundation Account is to enhance FARH by providing educational

enhancement to the affiliated FARH membership.

B. The distribution of Foundation Account funds is at the discretion of the SBD with the approval,

formal or informal, of the voting member schools.

C. It is recommended that the SBD establish a target level for the FARH Foundation account.D. It is further recommended that the SBD set aside 25% of the annual budget for this account until

the target level is reached.

E. A balance of $2500 is suggested.


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POLICY III-RULES OF PROCEDURES

SECTION I-PARLIAMENTARY PROCEDURE

A. Roberts Rules of Order, current edition, shall be followed to conduct orderly business.

SECTION II-ELECTION PROCEDURES

A. LETTER OF SUPPORT

1. Candidates must have a letter of support from the housing office at their institution.

2. This letter should be written by the Director of Housing or a professional staff member.

3. Letters of support should include the following:

a. Academic standing.

b. Postage

c. Attendance to Mini-FARH, FARH, other conferences and Summits

d. Photo Copies

e. Any other pertinent issues to the position of which you are bidding.

B. NOMINATION AND ELECTION PROCEDURES

1. Intent to Bid

a. Candidates are required to submit an electronic copy of intent to bid for a State

Board Position to the FARH Director and the FARH Advisor no later than four (4) weeks

before the conference is declared open.

b. The notification should include the following:i. Your name and school

ii. The position you intend to bid for

c. If intent to bid letter has been submitted for a SBD position and the individual

accepts the nomination, no bids from the floor will be taken. If no letters have been received,

then nominations from the floor will be taken.

2. Bid Submissions

a.Candidates are required to submit an electronic copy of their bid for a SBD Position no later

than two weeks before the conference is declared open.

b.A bid should include but is not limited to

1. Cover sheet2. Resume

3. Letter of purpose

4. Goal sheet

5. Letter of support from a professional staff member from the individuals host

institution

1. Election will take place in the following order:

a. Director

b. Associate Director


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c. Associate Director for Administration

d. Associate Director for Recognition

e. Associate Director for Recruitment and Retention

f. Adviser

2. Candidates may "slide" if not elected to a previous office.

3. In the case no one is nominated for an office, that office will be elected last.

4. The Adviser-elect will be elected after all other offices have proceeded through the electionprocess.

5. The Associate Director will serve as the Supervisor of Elections. In the event that the

Associate Director is running, another SBD member will serve as the Supervisor of

Elections.

6. Position descriptions shall be read before each election.

7. Nominations will be taken for each office election individually. After all nominations for that

office are taken, nominees may accept or decline.

8. Associate Director for Administration will keep time. He/she will face candidates and give a

thirty-second warning.

9. Candidates will have three minutes to give a speech.a. Order of speeches will be selected randomly, and candidates may not remain in the room

while other candidates for the same position present their speeches.

10. All candidates will return to the room for a five-minute questions and answers session.

a. Questions must be directed to all candidates.

b. National Communications Coordinators or official school representatives may ask the

questions.

c. SBD members may only direct questions to candidates running for their current position.

d. Candidates will take turns answering the questions, rotating who answers the question

first.

e. This session may be extended by two-minute increments with a majority vote.11. Each candidate may have one person give a two minute "pro" speech on his or her behalf.

a. No candidate for the office in election may be present during the pro speeches.

12. No "con" speeches may be given.

13. A vote of no confidence may be submitted if an institution feels a candidate is not qualified

for the position for which they are currently bidding.

a. If a simple majority of institutions vote no confidence, then the position remains vacant.

b. The elections will then proceed in order of office, and nominations for the vacant position

will be accepted again after other positions have been elected.

14. No SBD member may speak on behalf of a candidate.

15.The adviser must be present at the counting of the ballots.

C. FILLING VACANCIES (SUCCESSION)

1. In the event that the Director position becomes vacant, the SBD will appoint a new director

at the first business meeting following the vacancy.

2. If no member of the SBD wants to fill the vacancy, a new director will be chosen at the next

conference.

3. In the event that another SBD position becomes vacant, the SBD will solicit interest and

appoint a new member to the board.


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D. VOTING

1. Each FARH-affiliated school will receive one vote.

2. A two-minute caucus for schools will be permitted.

3. Votes will be taken by a roll call and secret ballot.

4. A candidate must receive over 50% of the votes to be selected.

5. In the case that an NCC is running for a position, he or she may proxy their vote to anothermember of their school.

6. In case of a tie, a revote will be taken.

7. If no winner is identified after the revote, the SBD will collectively cast the tie-breaking vote

8. In case no one candidate receives over 50% of the votes, the least number of candidates

whose sum votes total over 50% will enter a run-off.

SECTION III-ELECTION PROCEDURES FORHOSTINGCONFERENCES

A. INTENT TO BID1. Schools are required to submit a letter of intent to bid for a FARH conference, including both

FARH and Mini-FARH, to the FARH Director and FARH Advisor no later than four (4)

weeks before the FARH annual conference is declared open.

2. The notification should include the following:

a. Conference Bidding For

b. Dates of the Conference

c. Name of the Conference Chair and Conference Adviser and contact information.

B. BID SUBMISSION

1. Schools are required to submit an electronic copy of their bid for a conference no later than

two (2) weeks before the annual FARH conference is declared open.2. A bid should include but is not limited to

a. Cover sheet

b. Dates for conference

c. Projected Itinerary

d. Registration Dates

e. Information on:

i. Hotel

ii. Dining

iii. Parking

iv.Entertainmentv. Programming

vi. Philanthropy

vii. Transportation

viii. Projected Delegate Cap

f. Budget

g. Participant/Adviser Agreement Forms

h. Two letters of support, at least one being a professional staff member


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C. FLOORNOMINATIONS

1. If a letter of intent and bid for conference has been received by SBD in accordance with

Section 3, Part 1 and 2 of the policy book floor nominations will not be accepted.

2. If a letter of intent has been submitted but no bid has been submitted, the SBD will allow

floor nominations in addition to the nominated school with letter of intent.

3. In the event that the SBD does not receive a letter of intent or bid then nominations from the

floor will be accepted


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POLICY IV-AWARDS

SECTION I-GUIDELINES FORAWARD SUBMISSIONS

A. Manner will be determined by the Associate Director for Recognition

B. All submissions must be typed, single spaced, 12 pt. Times New Roman font (excluding titles

and letterhead) with one inch margins on all sides.

a. Digital Submissions should be attached to an email to the Associate Director for Recognition

Director, and Adviser. Awards should be .doc, .docx, or .pdf format. The title of the

document should include the nominees name, award name, the year, and order of documents

if there are multiple documents for the same award.

b. Physical Submissions should be on white, three hole punched, double sided paper that is

either stapled or otherwise connected in such a way that makes recycleing easy. No plastic

Binders, book bindings, etc. are allowed.

C. A page shall be defined as:

a. For Digital Submissions: one 8.5 x 11 page in a word processor or pdf file.

b. For Physical Submissions: One side of an 8.5 x 11 sheet of paper.

D. Bids will be no longer than stipulated length The length of a bid shall include the written bid,

letters of recommendation, and dividers. Title or cover pages shall not count towards the page

limit. Resumes shall not count towards the page limit if they are required for the award, but shall

count towards the page limit if they are not required, as they would be considered part of the bid.

E. A FARH affiliated school must be in good standing in order to receive an award.

F. All nominations shall be due before Winter Summit, on a timeline determined by the Associate

Director for Recognition.


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Norbert W. Dunkel

ADVISER OF THE YEAR AWARD

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the Norbert W. Dunkel Adviser of the Year Award

to a residence hall adviser who has contributed outstanding service and dedication to the improvement of

residence hall life.

Each FARH affiliated school may nominate one adviser each year for consideration. The FARH State Board of

Directors will select one and only one recipient.

The recipient will be presented the Norbert W. Dunkel Adviser of the Year Award at the annual FARHConference (February).

AWARD CRITERIA:

Aids in the development of student leaders.

Maintains positive advising style and attitude

Balances full time career and advising

Promotes and contributes to the campus' Residence Hall Association

The information provided in the bid should be year specific to the year of nomination.

NOMINATIONS:

The page limit for this bid is eight (8) pages, as defined in Policy IV, Section 3.

The following item(s) must be included and do count against the page limit:o The Bid, describing how the nominee fulfills the above listed criteria and describes the

nominees advising style.o Two letters of Support

The following item(s) must be included and do not count against the page limit:o The name and address of the nominee and the nominatoro The nominees resume

The following item(s) may be included and do not count against the page limit:o A title/cover page (which may include the name and address of the nominee and nominator)


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PRESIDENT OF THE POND AWARD

DESCRIPTION:

The President of the Pond award goes to the RHA or NRHH chapter president who has gone above their

position description to take their organization to the next level.

REQUIREMENTS:

Provides organization with leadership and guidance.

Participation in FARH conferences.

Participates in FARH initiatives when possible

NOMINATIONS:

The page limit for this bid is five (5) pages, as defined in Policy IV, Section 3.

The following item(s) must be included and do count against the page limit:o The Bid, describing how the nominee fulfills the above listed criteria and outlines the

accomplishments of the nominee.o Two letters of Support, one from a professional staff member and one from an officer on the

nominees executive board

The following item(s) must be included and do not count against the page limit:o The name and address of the nominee and the nominator

The following item(s) may be included and do count against the page limit:o The nominees resume



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NCC OF THE POND AWARDDESCRIPTION:

The NCC of the pond award goes to an NCC who provides FARH and their host institution with exemplary

service.

REQUIREMENTS:

Represents host institution in the boardroom.

Provides delegation with spirit, team building, and leadership.

Participates in FARH initiatives when possible.

NOMINATIONS:



accomplishments of the nominee.o Two letters of Support, one of which must be from a professional staff member.





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STUDENT OF THE POND AWARD

DESCRIPTION:

The Student of the Pond award goes to a student, from a FARH affiliated school, who has provided FARH and

their host institution with exemplary service.

REQUIREMENTS:

Participates in the RHA or NRHH chapter of his/her host institution

Participates in FARH initiatives, when possible.

Must not be a President or NCC.

NOMINATIONS:



accomplishments of the nominee.o Two letters of Support, one of which must be from a professional staff member.





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CRYSTALAWARD

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the Crystal Award to individuals who have,

throughout their residence life involvement, contributed outstanding service and dedication to the improvement

of residence hall life. Typically, this award is presented to individuals who have contributed to residence life for

more than one year.

Each FARH affiliated school may nominate two individuals each year for consideration. The FARH State

Board of Directors (or their designee) will select zero to three Crystal Award recipient(s). The recipient(s) will

be presented the Crystal Award at the annual FARH Conference (February).

AWARD CRITERIA:

Contributed to the improvement of all aspects of residence life (for example- leadership roles, service on

committees, volunteer service, program presentations, workshop, or creative ideas). Impacted other institutions in addition to their own through the above contributions Positively influenced the leadership development of others.

NOMINATIONS:

The page limit for this bid is six (6) pages, as defined in Policy IV, Section 3.

The following item(s) must be included and do count against the page limit:o The Bid, describing how the nominee fulfills the above listed criteria and describes the

nominees most outstanding contribution.o Two letters of Support

The following item(s) must be included and do not count against the page limit:o The name and address of the nominee and the nominatoro The nominees resume


In the event that any FARH State Board Members are nominated for the award, the current FARH adviser

and two past advisers will serve as the selection committee.


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FIRST YEAR EXPERIENCE AWARD

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the First Year Experience Award to individuals

who have contributed outstanding service and dedication to the improvement of residence hall life during their

first year of residence life involvement. Individuals should demonstrate substantial involvement and leadership

in their residence hall association.

Each FARH affiliated school may nominate as many individuals for this award as seen fit. All nominees will be

recognized as a First Year Experience Award recipient. The recipient(s) will be presented the First Year

Experience Award at the annual FARH Conference (February).

Nominations should include the recipient's name and at most three sentences describing their involvement.

The First Year Experience nominations are due around Decembereach year. Additional information will be sent

with the FARH State Conference Registration packet.


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MOST IMPROVED SCHOOL AWARD

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the Most Improved School Award to honor the

FARH School, which has most improved services and representation for the residents.

Each FARH affiliated school that is in good standing may nominate one affiliated school each year for

consideration. Members may nominate their own school or another school. The FARH State Board of

Directors will select one Most Improved School Award recipient. The recipient will be presented the Most

Improved School Award at the annual FARH Conference (February).

AWARD CRITERIA:

The State Board of Directors will give consideration to the criteria headings as follows:

Activities and Programs

Representational Issues

Creative Outreach

Service to FARH and other affiliated institutions

Other Innovations

NOMINATIONS:

The page limit for this bid is seven (7) pages, as defined in Policy IV, Section 3.

The following item(s) must be included and do count against the page limit:o The Bid, including information under the criteria headings listed above as well as the

following:

Residence Hall Association Structure Residence Hall Association future goals and/or plans

o Two letters of Support, neither of which may be written by a current member of the State

Board of Directors

The following item(s) must be included and do not count against the page limit:

o A title/cover page (which may include the name and address of the nominee and nominator)

Nominations should include as much detail and as many examples as possible. Please illustrate, qualify, and/or

quantify statements. All criteria headings need not be addressed. Quality, not quantity, is important.


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J. Diane Porter

FARH RECOGNITION OF OUTSTANDINGGROWTH AWARD

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the FARH Recognition of Outstanding Growth

Award to individuals who have contributed to the leadership development of others and provided a positive

impact to residence life at their institution.

Each FARH affiliated school that is in good standing school can select one recipient for this award. Therecipient will be presented the FARH Recognition of Outstanding Growth Award at the annual FARH

Conference (February).

AWARD CRITERIA:

Contributed to the leadership development of others.

Provided a positive impact to residence life at their institution.

Initiated new ideas for programs, services, etc.


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FRIENDS OF FELIPPE AWARD

The Florida Association of Residence Halls (FARH) presents the FARH Friends Of Felippe Award to

individual(s) who have contributed to the success and personal growth of a State Board Member.

Each State Board member may give up to three pins. This award may be given to individuals who are not a part

of any affiliate school of FARH.

AWARD CRITERIA:

Contributed to the success and personal growth of a State Board Member.


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STATE BOARD OF DIRECTORS

COMMENDATION

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the FARH State Board of Directors

Commendation to individual(s) who have contributed to the success of The Florida Association of Residence

Halls.

This award is a collaborative effort of the entire State Board of Directors.

AWARD CRITERIA:

Contributed to the success of The Florida Association of Residence Halls.

This award may not be given to a current State Board member

No more than three awards may be given out per year.


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POND PAL OF THE YEAR

DEFINITION:

The Florida Association of Residence Halls (FARH) presents the Pond Pal of the Year Award to honor the

FARH School, which has shown an incredible amount of school spirit and has effectively communicated andimpacted Pond Pal schools in their zone.

Each FARH affiliated school that is in good standing may nominate one affiliated school each year for

consideration. Affiliated institutions may not nominate their own school. The FARH State Board of Directors

will select one Pond Pal of the Year Award recipient. The recipient will be presented the Award at the annual

FARH Conference.

AWARD CRITERIA:

The State Board of Directors will give consideration to the criteria headings as follows:o Activities and Programs with other FARH affiliated institutionso Creative Outreacho Service to FARH and other affiliated institutionso Other Innovations

NOMINATIONS:

The page limit for this bid is four (4) pages, as defined in Policy IV, Section 3. The following item(s) must be included and do count against the page limit:

o The bid, describing why the nominated institution should be the award recipient.o One letter of reccomendation from the nominating institution.


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DR. LARRY FAERMAN FARH SCHOLARSHIP

The Florida Association of Residence Halls (FARH) presents the Dr. Larry Faerman FARH Scholarship to an

individual who has demonstrated outstanding leadership and scholarship as a FARH member. This scholarship

must be used toward the payment of educational expenses incurred by a student attending his/her university.

Each FARH affiliated school may nominate one individual each year for consideration. The FARH State Board

of Directors (or their designee) will select one Dr. Larry Faerman FARH Scholarship recipient. The recipient

will be presented with the $100.00 scholarship at the annual FARH Conference (February).

AWARD CRITERIA:

Applicants must be a member of FARH

Applicants must be a full-time student in good standing with their university

A 3.0 cumulative GPA or higher upon application

Directly involved in residence hall activities and made outstanding contributions

This award will be from FARH conference to FARH conference

NOMINATIONS:

The page limit for this bid is four (4) pages, as defined in Policy IV, Section 3.

The following item(s) must be included and do count against the page limit:o The Bid, describing how the nominee fulfills the above listed criteria, as well as any awards

received through residence hall activities over the past yearo Two letters of Support

The following item(s) must be included and do not count against the page limit:o The name and address of the nominee and the nominatoro An updated one-page resume from the nominee.


In the event that any FARH State Board Members are nominated for the award, the current FARH adviser

and two past advisers will serve as the selection committee.


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POLICY V-FLORIDA EXCELLENCE IN HOUSING AWARDS (FEHAS)

SECTION ICATEGORIES ANDDESCRIPTIONS

A. Student

1. Currently enrolled undergraduate or graduate student

2. May not be serving in a Graduate Assistant or Adviser role.

B. National Communications Coordinator

C. Adviser

1. Must serve as an Adviser for a member school.

2. Does not have to be the RHA or NRHH adviser.

D. Community

E. Resident Assistant

1. Must be a current resident assistant at a member school.

F. Executive Board Member

1. Must serve on their RHA or NRHH executive board.

G. Graduate Assistant

1. May not be serving in an Adviser role.

H. Staff/Faculty

1. Must be on the faculty or staff of a member school.

2. Should pertain to a non-adviser role.

I. Educational Program

J. Social Program

K. Service Program

SECTION IISPOTLIGHT

A. The Associate Director for Recognition with the approval of the State Board of Directors

will award one monthly Spotlight Award.

B. The Spotlight Award recognizes an individual who has gone above and beyond for the month

of the FEHA. In order to be eligible for the Spotlight Award a short description of why the

individual is receiving a FEHA must be provided.

C. All SBD members and the Adviser to the SBD are ineligible for this award.

D. The Spotlight will be recognized with a FARH State Pride Pin.

SECTION IIIELIGIBILITY

A. FEHAs can be submitted by any member school in good standing.

B. An NCC, Adviser, or their designee may submit FEHAs.

C. Nominations should be month specific.

SECTIONVITIMELINE


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A. FEHA Deadlines

1. Due by 11:59:59pm on the 15th of the following month.

B. Spotlight Selection Deadline

1. The spotlight will be selected no later than one month from the due date of that months

submission.

C. Extensions

1. Extensions may be granted up to 9 days by the Associate Director for Recognition.


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POLICY VI-FARHCOMMITTEES AND EX-OFFICIO POSITIONS

SECTION ITHEFARHDIRECTOR SHALL HAVE THE POWER TO CREATE COMMITTEES WITHIN FARH

GEARED TOWARD THE HANDLING OR BETTERING OF FARHAFFAIRS.EACH

COMMITTEE SHALL HAVE A LIFE SPAN OF THE TERM OF THE CREATINGDIRECTOR.A

COMMITTEEE CAN BE DISMANTLED AT ANYTIME BY DECISION OF THE THEDIRECTOR

WITH CONSENT OF THE SBD, IF THOUGHT THE COMMITTEE TO BE NONFUNCTIONAL OR

NO LONGER NEEDED.

A. The Legislation Committee

1. The Legislation Committee shall be composed students from FARH affiliated schools.

The amount of students shall be determined by the SBD. No more than two (2)

members from the same affiliated school may serve on this committee. The Legistlation

Committee is responsible for working with the Associatiate Director of FARH (as

chairperson) to update and edit the FARH Constitution and Policy Book.

2. Legislation Committee members shall participate in an application process and must be

approved by the SBD. With the application, the applicants shall submit a leadership

resume, in addition to, submitting answers to questions provided on the application.

The application process shall be considered a continuous cycle as members may residn

due to graduation or other circumstances throughout the year. The term of the

Legislation Committee member shall last no longer than one year after which he/she

may reapply for consideration. No member may serve more than two terms unless

consent is given by the SBD.

SECTION IITHEFARHDIRECTOR SHALL HAVE THE POWER TO CREATE ANY EX-OFFICIO POSITIONS THEY

SEE NECESSARY TO HELP FURTHERFARHAS AN ORGANIZATION.EACH EX-OFFICIO

POSITION SHALL HAVE SERVE A TERM DESIGNATED BY THE SBD.

A. SAACURH Spirit Coordinator

1. The SAACURH Spirit Coordinator shall be appointed by the FARH SBD. The

SAACURH Spirit Coordinator is responsible for establishing all initiatives to represent

FARH at the SAACURH regional conference; including but not limited to: roll call,

cheers, and tshirts.

2. The SAACURH Spirit Coordinator shall be considered through an application process

and be approved by the SBD. With the application, the applicants shall submit a

leadership resume, in addition to, submitting answers to questions provided on theapplication. The term of the SAACURH Spirit Coordinator shall be designated by the

SBD.

Documents

FARH Constitution 2011