FANRPAN 2017 AGMdialogue2017.fanrpan.org/sites/default/files/AGM... · comprehensive remuneration policy, updated salary benchmarking and job grading system • Korn Ferry Hay Group

FANRPAN 2017 AGM

15 August 2017

Durban, South Africa

1. Opening Remarks by Board Chair

2

www.fanrpan.org Food, Agriculture and Natural Resources Policy Analysis Network (FANRPAN)

Minute of Silence

3

Hon. Obed Mfanyana Dlamini, Swaziland

• 4 April 1937, in Mhlosheni – 18 January 2017

• Former Swaziland Prime Minister

• FANRPAN Elder

http://www.fanrpan.org/

2. Roll Call

& Constitution of Quorum

4


Convening of Ordinary General Meeting of Members

5

Objective of the AGM: Clause 14.3 page 13 The Business to be transacted at any Ordinary General Meeting of members shall be the following: 1.To receive the report of the Board of Governors on the achievements of the Network

2.To elect members of the Board of Governors

3.To receive, consider and approve the audited accounts of the Network

4.To attend to any other business specified in the notice calling the meeting and/or any other business added onto the agenda in terms of Clause 14.2.5

Constitution of Quorum and Notice of Meeting: Clause 14.5 “The quorum at any general meeting of members shall be at least one third (1/3) of the total number of delegates entitled to attend and vote at such meeting”



2017 AGM Roll Call

6

Node Representative Angola

Benin Mr Atidegla Aurelien

Botswana Ms Lerato Sello

DR-Congo Mr Charles Mushizi

Kenya Mr Joshua Laichena (apologies failed to travel)

Lesotho Ms Puseletso Lokoetla

Madagascar Ms Mina Randrianarisoa

Mauritius Dr Joyce Therese Soulange

Malawi Ms Pamela Kuwali

Mozambique Dr Joao Mutondo

Namibia Dr Theopoline Itenge

South Africa Mr Bonani Nyhondo

Swaziland Prof Absalom Manyatsi

Tanzania Dr Tausi Kida

Uganda Prof Achileo Kaaya

Zambia Mr Masiye Nawiko

Zimbabwe Dr Isiah Mharapara


3. Review and Adoption of

Agenda

7


Review and Adoption of the Agenda

8

1.Opening Remarks 2.Roll Call and Constitution of Quorum 3.Review and adoption of the agenda 4.Disposal of Matters arising from the minutes of the last AGM 5.Report of the Board of Governors 6.Report of the Independent Audit of the FANRPAN Accounts 7.Consideration of the following resolutions of which due and proper notice has been given:

• FANRPAN Board representations – update on tenure and new members • New members of Network • New partners • Constitutional issues

8.Node compliance with annual submissions (audited financial statements and annual reports) 9.Appointment of FANRPAN Auditors 10.Any Other Business


4. Disposal of Matters Arising

From Minutes of the 2016 AGM

9


Matters Arising

Report Back on Action

1. Nodes to submit their calendars of engagements at national

level to the Regional Secretariat for website posting,

participation and support as necessary.

On-going. The Nodes are encouraged to continue

sharing their calendars as this would facilitate Regional

Secretariat planning for support as required and

integration of similar programmes and initiatives.

2. Nodes should comply with the annual submissions of audit

and annual reports by 15 December 2016. Nodes to provide

a letter of commitment if they are facing any challenges.

Ongoing. Submissions received from Benin, Kenya,

Mauritius, Namibia and South Africa. Status updates

are to be presented annually by the Regional

Secretariat.

3. Nodes continue to make efforts to settle their accounts from

project funds or through arrangements with the national

Governments and the node.

As at August 2017, Kenya, Mauritius, Mozambique,

Namibia and South Africa have cleared their accounts.

Botswana has only the current year outstanding, whilst

the rest of the Nodes have amounts owed from

previous years. Regional Secretariat to follow up on

outstanding payments.

4. Nodes provide details of their key personnel, educational

background and key competencies.

Pending, Regional Secretariat to follow up.

5. Regional Secretariat will facilitate the appointment of

ECOWAS for the West Africa seat in 2017. A face to face visit

may be necessary to fast track their acceptance and

appointment

Three appointments are recommended for 2017 –

Farmers, Research and Private Sector. The West Africa

seat is to be undertaken and finalized prior to the next

AGM.



Matters Arising


6. Provision is made for the appointment of a

deputy CEO and this should be included in the

FANRPAN organogram and constitution.

The legal advisors, Dube Manikai and

Hwacha have drafted their

recommendations to be presented to AGM

members at the 2017 meeting.

7. Proposed amendment to clause 15.1.9 on the

tenure of office of the Chairperson.


Hwacha will present the revised

constitution clause for AGM members

review and final endorsement.

8. Provision is made for the appointment of a vice

Chairperson for operational reasons


Hwacha have to be presented to AGM

members for final endorsement.

9. The appointment of the Angola Node Hosting

Institution and Coordinator.

Consultations are ongoing. The Regional

Secretariat is working with the

Mozambique Node in the consultation

process.



Matters Arising


10. Presentation of the disposal of assets policy with

particular consideration of net book values, electronic

assets which have a limited lifespan and the donor

policies on disposal of assets.

The policies were reviewed by Nolands Advisory

Services and presented to AGM members in March

2017 at the Node Common Vision Meeting. Comments

from the Nodes were taken into consideration and

review by the Board is ongoing, scheduled for

completion by September 2017.

11. Retention of current auditors PricewaterhouseCoopers

subject to the rotation of the partner responsible for

engagement quality review and having served the four

years as the lead engagement partner.

Done. A new partner appointed.

12. French and Portuguese speaking personnel within the

Secretariat. Translation of key project documents and

publications.

Done. French intern took up office on the 1st of August

2017

13. Annual Regional Policy Dialogue dates and venue

Dates revised to 14-17 August 2017 in South Africa.

14. Presentation of the disposal of assets policy with

particular consideration of net book values, electronic

assets which have a limited lifespan and the donor

policies on disposal of assets.

The policies were reviewed by Nolands Advisory

Services and presented to AGM members in March

2017 at the Node Common Vision Meeting. Comments

from the Nodes were taken into consideration and

review by the Board is ongoing, scheduled for

completion by September 2017.


5. Report of Governors to

AGM Members

13


• Succession planning for Chief Executive Officer’s office

– Building a high-powered workforce from top to bottom

– Strengthening the directorship and ensuring continuity beyond CEO’s term

• Implementation of FANRPAN 2016-2023 Strategy and implementation roadmap

2017 Vision

14



FANRPAN Structure: Organogram

ATONU Managers

Nutrition Sensitive Agriculture

(NSA)

ATONU Steering Committee

(Consortium Members & BMGF)

FANRPAN Board

Bertha

Mkandawire,

POCTA

Tshilidzi

Madzivhandila

DIMELT

FANRPAN Country Nodes

Angola, Benin, Botswana, DRC, Kenya, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, South

Africa, Swaziland, Tanzania, Uganda, Zambia, Zimbabwe

International

Advisory Group

Directors

Vacant,

M&E

Sharon Alfred,

Compliance

Francis Hale

Policy Advocacy

Tshilidzi Madzivhandila

Policy Research

Simba Sibanda ATONU

Managing Director

Climate Smart

Agriculture (CSA)

Sithembile Ndema

Talentus Mthunzi Shiluva Chauke

Kanto Harimahanja

ATONU Focal Countries

Ethiopia, Nigeria, Tanzania

ATONU Consortium Specialists (ACDI/VOCA; FANRPAN; SUA)

Jared

Odhingo, Finance &

Admin

Tobias Takavarasha FANRPAN CEO ad interim

Lufingo

Mwamakamba

Protocol &

Partnerships

Manager

Thematic Managers

Finance

Samuel Manda

Getrude Chanakira

Loice Njiru

Admin

Hlengiwe Mabena

Londiwe Xaba

Institutional

Strengthening

Vacant



Current Staffing

NAME Position COMMENCEMENT DATE END OF CONTRACT

Tobias Takavarasha Chief Executive Officer ad interim 02/07/2017 Untll substantive CEO

has been appointed

Simbarashe Sibanda Managing Director - ATONU 01/05/2015 30 September 2018

Tshilidzi Madzivhandila Director Policy Research 01/02/2011 31 January 2018

Francis Hale Director Policy Advocacy & Communications 01/05/2017 31 April 2018

Sharon Alfred Compliance Director 12/01/2005 1 January 2018

Jared Odhingo Director Finance & Admin 01/07/2014 30 June 2018

Bertha Munthali POCTA Work Package Manager 01/03/2016 30 September 2018

Lufingo Mwamakamba Protocol & Networking Manager 15/08/2005 31 August 2017

Samuel Manda Grants Manager 01/07/2008 3 June 2018

Sithembile Mwamakamba Programme Manager 12/04/2008 31 March 2018

Getrude Chanakira Grants & Treasury Manager 25/05/2009 24 May 2018

Loice Njiru Grants & Systems Manager 19/01/2015 18 January 2018

Talentus Mthunzi Programme Assistant 01/02/2014 31 January 2018

Kanto Harimahaja Programme Assistant 01/08/2017 31 July 2018

Hlengiwe Mabena Admin Assistant 01/02/2014 30 April 2015

Shiluva Chauke South Africa Node - NAMC Intern 06/07/2016 30 June 2017

Londiwe Xaba South Africa Node - NAMC Intern 16/08/2016 15 August 2017



Staff Exits

For all, staff except the CEOS, FANRPAN staff contracts are fixed term annual contracts renewable subject to availability of funds.

Name Date Of Termination Comment Lindiwe M Sibanda

Chief Executive Officer &

Head of Mission

Resigned

Anthony Meje

Logistics & Admin

Assistant

End of contract



Staff Salary Survey and Job Grading

• In February 2017, FANRPAN issued a call for proposals for the development a comprehensive remuneration policy, updated salary benchmarking and job grading system

• Korn Ferry Hay Group has been appointed to undertake the assignment

• Board has set up an HR sub-committee to support the Regional Secretariat

• Description of the assignment 1. Undertaking a salary survey and benchmarking for FANRPAN

2. Define Career Bands and finalise job descriptions.

3. Draft Remuneration Policies and Procedures for FANRPAN together with supporting

appendices and forms.



Thematic areas

• Food systems and Nutrition Security

• Climate Smart Agriculture

FANRPAN currently has twelve ongoing projects with a total grant value of USD 20 401 267.

• Three of these projects were commissioned in 2014

Climate Smart

Agriculture

(CSA)

Nutrition Sensitive

Agriculture

(NSA)

Agriculture (VALUE CHAIN)

Farm Families

Inputs: soil, germplasm (seed varieties, breeds), fertilizer, environmental

implications

NACSA



FANRPAN Projects: Institutional Strengthening

Donor Project Description Focus Country Date Amount

US$ Start Finish

The African Capacity Building Foundation (ACBF)

Needs Assessment for an African Centre/Platform for Best practices, Capacity Development and South -South Cooperation.

Uganda, Kenya, Botswana, Zambia, South Africa, Ethiopia, Ghana, Senegal, Sierra Leone

22-Aug-16 30-Nov-16

52 500

European Union/Forum for Agricultural Research in Africa ( FARA)

Partnership for African-European partnerships for Agriculture Research and Development Partners ( PAEPARD)

Malawi, Zambia, South Africa 17-Dec-09

17-Dec-17

792 947

International Development Research Centre World Food Prize Des Moines, USA 06-Oct-16

31-Oct-16 14 298



FANRPAN Projects: Climate Smart Agriculture


US$ Start Finish

The African Capacity Building Foundation ( ACBF)

Strengthening policy advocacy and research capacity for enhanced food security in Eastern and Southern Africa(SPARC)

Angola, Benin, Botswana, DRC, Kenya, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, South Africa, Swaziland, Tanzania, Uganda, Zambia, Zimbabwe

01-Jan-13 31-Dec-17 2 000 000

Common Market for Eastern and Southern Africa ( COMESA)

Climate Change Adaptation and mitigation in the COMESA - EAC - SADC Region Zambia and Uganda 15-Aug-14 29-Feb-16 308 771

Austrialian Center for International Agricultural Research (ACIAR)

Increasing irrigation water productivity through on farm monitoring adaptive management and agricultural innovation platforms

Mozambique, South Africa, Tanzania, Zimbabwe 01-Aug-13 31-Jul-17 262 466

European Union/National Smallholder Farmers' Association of Malawi( NASFAM)

Platform for African-European Partnerships for Agricultural Research and Development Competitive Research Fund

Malawi, Zambia, South Africa 19-Sep-14 30-Sep-17 46 008

University of Bonn - ZEF Diversifying agriculture for balanced nutrition through fruits and vegetables in multi-storey cropping systesm- Nutrhaf Ethiopia 16-Mar-15 15-Mar-18 172 040

The Food and Agriculture Organization of the United Nations ( FAO)

Workshop (Trainng of stakeholders in South Africa on the Human Right to Food) South Africa 15-Dec-15 15-May-16 19 067



FANRPAN Projects: Nutrition Sensitive Agriculture


US$ Start Finish

Bill and Melinda Gates foundation ( BMGF)

Improving Nutrition outcomes through optimized Agricultural Intervention ( ATONU)

Ethiopia, Tanzania, Nigeria 26-Aug-14 31-Dec-20 16 270 000

Swiss Agency for Development and Cooperation (SDC) - Helvatas Swiss Intercooperation Post Harvest Management

Benin, Mozambique, South Africa 15-Apr-13 01-Dec-17 693 848

West and Central African Council for Agricultural Research and Development ( CORAF)

African Interact-Climate Change Initiatives

Malawi, South Africa, Zimbabwe 01-Nov-12 31-Mar-16 259 834


Supporting Smallholder farmers in Southern Africa to better manage climate-related risks to crop production and post-harvest handling

Madagascar, Malawi, South Africa, Zimbabwe 29-Jun-15 30-Jun-16 118 194


Global Alliance for Climate Smart Agriculture Malawi, Tanzania 18-Nov-15 30-Jun-16 13 250



Global Think Tank recognition http://repository.upenn.edu/cgi/viewcontent.cgi?article=1011&context=think_tanks

FANRPAN was ranked 12 out of 94 in Sub-Saharan Africa and 50 out of 175 globally in the 2016 Global Go To Think Tank Index Report (TTI)

FANRPAN 2016 Global Go To Think Tanks Ranking: •Top Think Tanks Worldwide (U.S. and non-U.S.): 50 out of 175 (last year 55 out of 175) •Top Think Tanks in Sub-Saharan Africa: 12 out of 94 (last year 13 out of 92) •Top Social Policy Think Tanks: 30 out of 100 (last year 30 out of 100) •Best Advocacy Campaign: 42 out of 90 (last year 40 out of 90) •Best Government Affiliated Think Tanks: 58 out of 75 (last year 54 out of 69) •Best Institutional Collaboration Involving Two or More Think Tanks: 43 out of 76 •Best Think Tank Conference: 20 out of 65 (last year 15 out of 61) •Best Think Tank Network: 57 out of 85 (last year 50 out of 79) •Best Transdisciplinary Research Think Tanks: 15 out of 80 (last year 15 out of 80) •Best Use of Social Media and Networks: 74 out of 85 (last year 69 out of 79)


6. Report of the Independent Audit of FANRPAN Accounts

24

Statements of Financial Position As at 31 March 2017

Financial position Note 2017 2016

ASSETS US$ US$ US$ %

Non-current assets

Property and Equipment 2 40,830 25,922 14,908 58%

Current assets

Cash and cash equivalents 3 1,860,789 2,387,997 (527,207) -22%

Trade and other receivables 4 65,322 133,979 (68,656) -51%

Donor receivables 8 39,805 24,879 14,925 60%

Total current assets 1,965,916 2,546,855 (580,938) -23%

TOTAL ASSETS 2,006,746 2,572,777 (566,031) -22%

EQUITY AND LIABILITIES

Equity

Accumulated surplus 450,894 465,183 (14,289) -3%

Liabilities

Current liabilities

Trade and other payables 6 276,014 349,327 (73,313) -21%

Donor payables 8 1,279,838 1,758,267 (478,428) -27%

Total current liabilities 1,555,852 2,107,593 (551,741) -26%

TOTAL EQUITY AND LIABILITIES 2,006,746 2,572,777 (566,031) -22%

Variance

Statement of Comprehensive Income As at 31 March 2017

Note 2017 2016

US$ US$ US$ %

Revenue 8 4,183,839 3,418,933 764,907 22%

Other Income 10 37,375 32,783 4,592 14%

Operating expenses (4,237,908) (3,405,284) (832,624) 24%

Operating ( Deficit) / Surplus 9 (16,694) 46,432 (63,125) -136%

Investment revenue 11 2,404 2,290 114 5%

(Deficit)/ Surplus for the year (14,289) 48,722 (63,011) -129%

Other comprehensive Income - -

(Deficit)/ Surplus for the year (14,289) 48,722 (63,011) -129%

Variance


Auditors’ Opinion and Report to Management

Auditors Opinion: In our opinion, the financial statements present fairly, in all material respects, the financial position of Food Agriculture and Natural Resources Policy Analysis Network as at 31 March 2017, and its financial performance and its cash flows for the year then ended in accordance with the International Financial Reporting Standard for Small and Medium-sized Entities.



Policy Revisions

The following policies have been revised and updated: •Finance and accounting manual •Human resources manual •Information Technology and Communications manual •Board Charter. Review to be conducted by Dube, Manikai and Hwacha

The policy reviews by Nolands Advisory Services completed and documents submitted to the Board for review and approval.


7. Consideration of AGM Resolutions

29


Board Tenure (Sept – Aug)

Board Member 2011 2012 2013 2014 2015 2016 2017

(REC – COMESA): Board Chairman

1 2 3 4 5

Mme Lynette Chen (Private Sector, NBF)

1 2 3 4 5 6

Registration Host Government Representative –Zimbabwe

REC: FANR Directorate, SADC

Dr Enos Shumba (Research Institution)

1 2 3 4 5

Regional Secretariat Host Government -South Africa

Dyborn Chibonga: Farmer Representative

1 2 3

Nnameka Ikegwuonu: Youth Representative

1 2 3 4

Haddis Tadesse: Donor Representative

1 2 3

Prof. Sidi Osho Women Representative

1 2

Dr. Tobia Takavarasha Ex-officio

Key 1ST Term 2nd Term



Governance

31

In 2017, the following seats will become vacant: •Private Sector Seat – currently held by the NEPAD Business Foundation, Mme Lynette Chen. Her second term expires in September 2017.

•Research Seat - currently held by CCARDESA, Dr Enos Shumba. Dr Shumba is no longer the Board Chair for CCARDESA and hence cannot represent institutions.

•Farmer Seat – currently held by NASFAM, Mr Dyborn Chibonga. Mr Chibonga’s contract tenure with NASFAM ends in September 2017

•ECOWAS nominated for West Africa seat

– Invitation sent to ECOWAS

– Response pending, Regional Secretariat will follow up



Recommended Incoming Board Members

32

Proposed candidates accepted and confirmed their availability to serve on the FANRPAN Board as below:

– Private Sector Seat – Mr William Asiko, Executive Director of Grow

Africa

– Research Seat - Prof Frans Swanepoel, Research Professor

– Farmers Seat - Dr Theo de Jager, SACAU President, Chairman AgriSA and President of the World Farmers Organisation

Profiles of the three candidates are provided separately



New Partners: Networking & Partnerships

World Food Prize Foundation: 2017 Borlaug Dialogue International Symposium to showcase young African agricultural trailblazers, addressing the question “how can we get Africa’s young people interested in farming again?”. MoU signed: Care International- Southern Africa

Partnership Engagements post July •Pan African Parliament •Institute for Poverty, Land and Agrarian Studies (PLAAS) •SADC •Agricultural Research Council (ARC) •Nestle •Oxfam •SANBio •World Food Programme (WFP) •African Capacity Building Foundation (ACBF) •United States Agency for International Development (USAID) •African Fertilizer and Agribusiness Partnership (AFAP) •International Fund for Agricultural Development (IFAD)



Constitutional Issues

Proposed constitutional amendments drafted following the consideration of key recommendations from FANRPAN strategy for 2016 to 2023.

The two issues to be addressed are:

–Office of the Chief Executive Officer with regards to succession planning.

–Office of the Board Chair with regards tenure and appointment.

–Refer to proposed Constitutional Clauses drafted by the Legal Counsel – Rumbi Matambo to present


8. Node Compliance

With Annual Submissions

35


Node issues

Only five nodes have fully paid up their fees as at 11 August 2017

Country Balance- 31 Mar 2017 Payment Balance- 11 Aug 2017 Benin Node 2 000,00 - 2 000,00 Botswana Node 500,00 - 500,00 DRC Node 3 000,00 - 3 000,00 Kenya Node 500,00 500,00 - Lesotho Node 1 000,00 - 1 000,00 Madagascar Node 3 520,42 - 3 520,42 Malawi Node 1 600,00 - 1 600,00 Mauritius Node 500,00 500,00 - Mozambique Node 500,00 500,00 - Namibia Node 500,00 500,00 - South Africa Node 500,00 500,00 - Swaziland Node 3 047,26 1 000,00 2 047,26 Tanzania Node 1 000,00 - 1 000,00 Uganda Node 1 000,00 - 1 000,00 Zambia Node 3 000,00 1 500,00 1 500,00 Zimbabwe Node 2 000,00 - 2 000,00 24 167,68 5 000,00 19 167,68



Statutory Compliance

Zimbabwe: Registration Host Government •Statutory submissions for 2016 comprising of Audited Financial Statements and Annual Report submitted through Dube, Manikai and Hwacha

South Africa: Regional Secretariat Host Government •A package of the same documents was delivered to the Director General of the

National Department of Agriculture Forestry and Fisheries, Government of South Africa


9 Appointment of

FANRPAN Auditors

38


Update and Proposed Decisions

• PricewaterhouseCoopers (PwC) is the FANRPAN external auditor, effective 2013.

• The AGM members approved the reappointment of PwC in October 2016 as the FANRPAN external auditors for the year ending 31 March 2017 subject to the rotation of the partner responsible for engagement quality review.

• A new partner was appointed and PwC’s performance over the years has been outstanding. They are currently providing technical support for the new financial accounting system implementation as well as auditing the FANRPAN SPARC project which has its interim and final audit due in November 2017 and February 2018.

Recommendation: The Board endorsed the appointment of PWC as the FANRPAN auditors for the financial year April 2017 – March 2018 and recommends the AGM Members approve the appointment.


10 Any Other Business

40


Date & Venue of Next AGM

–Date: August – September 2018

–Venue: TBC

41



Resolutions

42

Review of the Business transacted at AGM: 1. Receive the report of the Board of Governors on the achievements of the Network - DONE

2. Elect members of the Board of Governors - DONE

3. Receive, consider and approve the audited accounts of the Network - DONE

4. Attend to any other business specified in the notice calling the meeting and/or any other business added onto the agenda in terms of Clause 14.2.5 - DONE


THANK YOU

43

Documents

FANRPAN 2017 AGMdialogue2017.fanrpan.org/sites/default/files/AGM... · comprehensive remuneration policy, updated salary benchmarking and job grading system • Korn Ferry Hay Group