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UAE Statement at the BoG
• The UAE would support further progress in these areas, in
particular better integration of IAEA’s own advice to
Member States be it by standards, training or assistance.
In particular, a culture of safety and security that governs
the attitudes and behavior of individuals should be
integrated through strong messages by the management
of any concerned organization.
IAEA Requirements and Guidance Documents
Requirements for a Management System
Requirement 19:
The regulatory body shall establish,
implement, and assess and improve a
management system that is aligned
with its safety goals and contributes to
their achievement.
Paragraph 4.3:
The regulatory process shall provide a high degree of confidence that
operations are carried out safely under a proper management system
(1) The first purpose is to ensure that the responsibilities
assigned to the regulatory body are properly discharged.
(2) The second purpose is to maintain and improve the
performance of the regulatory body by means of the planning,
control and supervision of its safety related activities.
(3) The third purpose is to foster and support a safety culture in
the regulatory body through the development and reinforcement
of leadership, as well as good attitudes and behaviour in relation
to safety on the part of individuals and teams.
Requirements for a Management System
The management system of the
regulatory body has three purposes:
Requirements for a Management System
IAEA documents providing guidance on the establishment of
management systems
2.1. An integrated management system should provide a single
framework for the arrangements and processes necessary to
address all the goals of the organization. These goals include
safety, health, environmental, security, quality and economic
elements and other considerations such as social responsibility.
FANR Integrated Management System
FANR IMS Model
• A single integrated management system in which all activities of FANR are identified and described
Safety
Security
Cultures
UAE
Statutory
Requirements
IAEA Safety
Standards
Stakeholders
expectations
other
standards
A PRODUCT THAT SATISFIES ALL REQUIREMENTS
Safety - Health - Environment - Security - Quality - Economic –
Safeguards -Others
Measure
Assess and
Improve
Management
Responsibility
Resource
Management
Process
Implementation
MANAGEMENT SYSTEM
This approach is based on managing how work
flows and integrates across the organisation
Process is a set of activities that are inter-related or
that interact with one another
Process Approach
Fig. 2: The Process Model
PROCESS
Resources
- Equipment - People
- Funding
Output
- Transformed Material - Transformed Information
Input
- Materials - Information
Drivers/ Constraints
- Organisation’s Statute - National/ International Standards - Legal/ Industry Requirements
- Stakeholder’s Requirements
• Core Processes
• Management Processes
• Support Processes
Support Procedures and Instructions
Process
Procedure
Describes the activity in broad
terms with emphasis on what
needs to be done
Provide details on the process
implementation and which
organizational unit carry them out
Work Instruction
Complements procedures
and includes templates,
forms, instructions and job
descriptions
FANR Process Map
Emergency Response Process
1. Emergency Response Procedure This procedure establishes the organisation and arrangements for FANR
to manage its responsibilities for Emergency Response
2. FANR Emergency Contact Procedure The purpose of this procedure is to define the responsibilities and steps
taken by FANR persons receiving notification/reports of radiological or
nuclear emergency
3. FANR Emergency Communication procedure This procedure describes the FANR responsibilities and steps to
communicate and exchange official information with the licensee,
coordinating authority, response organizations, other government
agencies, the media, the public, nearby States, IAEA and other
international organization when FANR is involved in events with
suspected or potential radiological consequences that necessitate short-
term response actions
Emergency Response Support Procedures
Each of the processes in the IMS has a single Process Owner
(PO) appointed by the Director General
• The Process Owner is responsible and accountable for the
following:
developing and documenting the process and supporting
documentation (procedures, work instructions, records, formats, etc)
in accordance with the process
monitoring the performance of the process to ensure the process
remains effective
ensuring that staff members who are required to use the process in
their work are trained and familiar with the process and process
documents
co-operating with the process owners of interfacing processes
conducting or arranging the assessment of the process to identify
opportunities for improvement and addressing the related findings
Process Owner
IMS
MANUAL
PROCESS
DESCRIPTIONS
SUPPORT PROCEDURES
&
CONTROLLED WORK INSTRUCTIONS
Level 1
•Management Processes
•Core Processes
•Support Processes
•Support Procedures
•Specific Standards
•Templates & Forms
•Instructions &
Guides
•Vision, Mission
•Org. policy
• MS Description
•Process map
Level 3
Level 2
Documentation Structure of FANR IMS
• The Director General has the ultimate responsibility for
ensuring that the IMS is established, implemented,
assessed and improved
• The IMS Committee (deputy directors general and
department directors) are responsible for:
providing active and visible support and leadership to the
employees in accordance with the Vision, Mission and Core
Values defined in the IMS Manual
communicating roles and responsibilities to the staff and
setting out how these roles will be accomplished within the
framework of the IMS
implementing, maintaining, assessing and continually
improving the IMS
IMS Implementation / Operation
• The IMS Chairperson alternates between DDG-O
and DDG-A and he/she is responsible for:
Defining the agenda and conduct the meetings
Moderate the discussions
Establish working groups for specific tasks
• The Management System Coordinator (MS-C) is
responsible for:
Support the Chairperson in all IMS related issues
Prepares the minutes of meetings
Maintain and control all IMS related documents
Maintain the IMS intranet
Develop IMS internal documents
IMS Implementation / Operation
• The IMS Support Team provides support to the IMS
Chairperson and the IMSC to ensure an integrated
approach to implementing day to day activities:
Proposing topics for discussion
Developing IMS internal documents
Previewing routine documents before presentation to the
IMSC
Collecting feedback from the Departments on IMS related
issues
Guiding employees in the development and review of
Processes and Procedures
Any other matter as requested by the chairperson
IMS Implementation / Operation
Meetings
Twice a month
IMS Committee + Coordinator+ Support Team+
Process Owners
Duration: 1 to 1.5 h
IMS Implementation / Operation
Integrated Regulatory Review Service (IRRS)
• Mission conducted from 5 to 14 December 2011
IRRS REVIEW TEAM
Carl-Magnus LARSSON Team Leader (Australia)
Andrej STRITAR Deputy Team Leader (Slovenia)
Claudio ALMEIDA Reviewer (Brazil)
Bradley CASSELS Reviewer (Australia)
Pascal DEBOODT Reviewer (Belgium)
) Kyu-Sik DO
Reviewer (Korea, Republic of)
Luis JOVA SED Reviewer (Cuba)
) Michael MAYFIELD Reviewer (USA)
Elisabeth OEHLÉN Reviewer (Sweden)
) Zia Hussain SHAH Reviewer (Pakistan)
Itimad SOUFI Reviewer (Morocco)
) Madalina TRONEA Reviewer (Romania)
Ronald WHEELTON Reviewer (United Kingdom)
) Ahmad AL KHATIBEH IRRS Coordinator (IAEA)
Stephen Scott KOENICK IRRS Deputy Coordinator (IAEA)
Peter ZOMBORI IRRS Review Team Coordinator (IAEA)
Anne MUETZELBURG IRRS Administrative Secretary (IAEA)
Integrated Regulatory Review Service (IRRS)
• Good Practices:
1. FANR has, at an early stage, developed an integrated management
system providing an important support function for the activities of the
Authority
2. FANR has a good electronic project management (EPM) system for
planning, maintaining, retrieving and record-keeping all documents
produced in the process of review and assessment
• Suggestions:
1. FANR should consider further improving descriptions of the graded
approach to be used in different areas of its activities
2. FANR should consider having all policies of FANR (approved by the
Board of Management) integrated in the IMS and available to all staff
via the Local Area Network and that clarifying text is inserted in the
IMS Manual
3. FANR should consider preparing and implementing a detailed
continuing programme for independent assessment (internal audits)
4. FANR should consider taking a systematic approach to monitoring the
completion of improvements, including actions taken regarding non-
conformances, and how to check for the effectiveness of the
improvements
Integrated Regulatory Review Service (IRRS)
• Recommendations:
1. FANR should take steps to specify retention times for
various records and associated materials
2. FANR should prioritise development of the EDMS to
ensure those products i.e. documents (reports, licences
etc.) addressing the same subject matter can be compiled
in one dossier having a unique identification number and
that record-keeping follows the same structure.
Thank you
