Updated by RZ on 5/2/12. i

Children’s Outreach Project

(C.O.P.)

Family Handbook

Updated by RZ on 5/2/12. ii

WELCOME

Dear Family,

We are pleased to have your child enrolled at Children’s Outreach Project (C.O.P.)! Feel free to

contact us if you have any questions or comments regarding this document. Please read this

handbook carefully and keep it where you can refer to it throughout the school year.

We are fortunate to have staff that is dedicated, experienced, enthusiastic, caring and team

oriented! Each teacher strives to meet the needs of all children in his or her care.

Thank you for choosing Children’s Outreach Project. We look forward to providing your child

with a caring and enriching environment.

Sincerely,

Stephanie Baer

Executive Director

303-429-0653 ext. 12

Updated by RZ on 5/2/12. iii

TABLE OF CONTENTS ABOUT US ................................................................................................................................... 1

Philosophy ............................................................................................................................. 1 Mission ................................................................................................................................... 1 Licensure and Rating ............................................................................................................. 1 Ages of Children Served ........................................................................................................ 1 Hours of Operation ................................................................................................................. 1 Holidays ................................................................................................................................. 2 Definition of Family ................................................................................................................. 2 Registration & Enrollment ....................................................................................................... 2

Special Needs ............................................................................................................................ 2 Medical/Physical Needs ......................................................................................................... 2 Supportive Therapeutic Services Policy ................................................................................. 2 Parents Responsibilities: ........................................................................................................ 3 Mental Health Consultant .................................................................................................... 3 Inclusion ................................................................................................................................. 3 Non-Discrimination ................................................................................................................. 4 Confidentiality ........................................................................................................................ 4 Child to Staff Ratios ............................................................................................................... 4 Communication & Family Partnership .................................................................................... 4 Parent Participation ................................................................................................................ 5 Ways to Participate: ............................................................................................................... 5 Complaints ............................................................................................................................. 6 Reporting Childcare Licensing Complaints ............................................................................. 6

Curricula and Learning ............................................................................................................... 6 Learning Environment ............................................................................................................ 6 Progress Reports ................................................................................................................... 7 Outings & Field Trips .............................................................................................................. 7 Transition ............................................................................................................................... 7 Educational Programming ...................................................................................................... 8 Electronic Media..................................................................................................................... 8 Multiculturalism ...................................................................................................................... 8 Celebrations ........................................................................................................................... 8 Rest Time............................................................................................................................... 8 Diapering................................................................................................................................ 8 Toilet Training ........................................................................................................................ 8

Guidance ................................................................................................................................... 9 General Procedure ................................................................................................................. 9 Acts of Aggression and Fighting ............................................................................................. 9 Notification of Behavioral Issues to Families .........................................................................10

Positive Guidance and Disciplinary Policy .................................................................................10 Tuition and Fees ............................................................................................................................12

Payment ................................................................................................................................12 Late Pick-up Fees .................................................................................................................12 Special Activity Fees .............................................................................................................13

Attendance and Withdrawal ......................................................................................................13 Absence/Late Arrival .............................................................................................................13 Withdrawals ..........................................................................................................................13 Transfer of Records ..............................................................................................................13

Updated by RZ on 5/2/12. iv

Closing Due to Extreme Weather ..........................................................................................13 Drop-Off- Pick- Up ....................................................................................................................13

General Procedure ................................................................................................................13 Sign-In & Sign-Out Procedure ...............................................................................................13 Authorized & Unauthorized Pick-up .......................................................................................14 Obligation To Inform Law Enforcement .................................................................................14

Personal Belongings .................................................................................................................14 What to Bring ........................................................................................................................14 Cubbies .................................................................................................................................15 Lost & Found .........................................................................................................................15 Toys from Home ....................................................................................................................15

Nutrition ....................................................................................................................................15 Health .......................................................................................................................................17

Immunizations .......................................................................................................................17 Physicals ...............................................................................................................................17 Illness ....................................................................................................................................17 Allergy Prevention .................................................................................................................19 Special Occasion Foods ........................................................................................................19 Communicable Diseases .......................................................................................................19

Safety .......................................................................................................................................19 Clothing .................................................................................................................................19 Extreme Weather and Outdoor Play ......................................................................................20 Communal Water-Play ..........................................................................................................20 Sunscreen .............................................................................................................................20 Lotion for Dry Skin .................................................................................................................20 Injuries ..................................................................................................................................20 Biting .....................................................................................................................................21 Respectful Behavior ..............................................................................................................21 Smoking ................................................................................................................................21 Prohibited Substances ..........................................................................................................21 Dangerous Weapons ............................................................................................................21 Child Custody ........................................................................................................................21 Suspected Child Abuse .........................................................................................................21

Emergencies .............................................................................................................................22 Lost or Missing Child .............................................................................................................22 Fire Safety .............................................................................................................................22 Fire Drills ...............................................................................................................................22 Reverse Fire Drill ..................................................................................................................22 Lockdown ..............................................................................................................................23 Tornado Drills ........................................................................................................................23 Emergency Transportation ....................................................................................................23

Center Policies ..........................................................................................................................24

1

ABOUT US

Philosophy The staff of C.O.P. is committed to “building” children by offering high quality educational programming for all of our students. Children are taught respect for self and one and other, teachers, and classroom materials. Honesty and cooperation are promoted with all children. We provide a rich learning environment strongly rooted in academics. Research tells us that young children learn best in the context of meaningful relationships and when involved in play. Because of this we balance classroom activities with both structure and free choice sessions to allow children to explore. We provide play and learning experiences that are age appropriate, stimulating, and fun! A balance of active and quiet play is offered. All activities, both individual and group, are geared toward the emotional, social, physical, cognitive, aesthetic and individual growth of young children. We conduct self evaluations of all our teachers using the C.L.A.S.S. system to ensure highest quality of teacher student relationships. Parents and guardians are a child’s first teacher and are an important part of our program. We encourage parent contact with staff regarding child progress, curriculum, and participation in special events.

C.O.P. was originally founded with the purpose of serving children with special needs. Today we continue to offer speech and language therapy, occupational therapy, and developmental support. We accept children with typical, accelerated, and mild to moderate delays in development.

Mission The mission of C.O.P. is to offer quality, early childhood and kindergarten education to typical, accelerated, and developmentally delayed children in the economically disadvantaged area of the Denver north metro area.

Licensure and Rating C.O.P. has a large center child care license through the Colorado Department of Human Services. C.O.P. is committed to getting an independent evaluation of our program. We currently are Qualistar rated (www.qualistar.org).

Ages of Children Served

2.5 to 6 years of age.

Hours of Operation We are open from 6:30 a.m. to 5:30 p.m., Monday through Friday, year round, except for; holidays, staff work days, staff professional days, and one week over the winter holiday. Enrichment Activities 6:30 a.m.-8:00a.m. Breakfast (provided for full school day children), time varies by class 8 a.m.-9 a.m. Academic Classes 9 a.m.-11a.m. Lunch (provided for full school day children), time varies by class 11:30 p.m.-12:30 p.m. Nap Time* 12:30p.m. to 2:30p.m. Afternoon Snack (provided for after school children) 3:10 p.m. to 3:30 p.m. Enrichment Activities 3:30 p.m.-4:30 p.m.

2

Gross Motor Activities 4:50 p.m. -5:30p.m. *Children are not required to sleep during nap time, however all are required to rest. If your child does not sleep we provide quiet activities to engage them during this time. Please see your child’s teacher for their daily class schedule.

Holidays

The following holidays are currently observed: Labor Day, Thanksgiving, and Friday after Thanksgiving, “Winter Break” which includes Christmas Eve/Day, and New Year’s Eve/Day, MLK Jr. Day, Memorial Day, and the Fourth of July along with other days. C.O.P. is generally scheduled to be closed from 7 to 10 days per year, for teacher “work” and “professional development” days. Our current calendar is available in the office or online. Please note that this calendar is subject to change.

Definition of Family

In this handbook we refer to family as a parent, legal guardian, sponsor or anyone else who has authorized responsibility and provides for the well-being, best-interest of the child in our care.

Registration & Enrollment

All registration and enrollment forms must be completed and registration fee paid prior to your child’s first day of attendance. A registration fee of $75.00 is due at the time of enrollment. This fee is non-refundable. Based on availability and openings, our facility admits children from 2.5 to 6 years of age. We encourage parents to bring their children in for a tour and to meet their child’s teacher before starting. Children are placed in a group of peers based on age, ability, and need as determined by the Program and Therapeutic Director. Children are admitted without regard to race culture, gender, religion, national origin, or disability. We do not discriminate on the basis of special needs as long as a safe, supportive environment can be provided and that we can appropriately meet the need of the child.

Special Needs

Medical/Physical Needs

If your child has an identified medical need, upon enrollment, and prior to the first day of care, parents of students with physical/medical needs must submit a copy of an existing individual health care plan for the child that can be reviewed by our Program Director and our Nurse Consultant. The plan should cover issues such as medications, nutrition, and feeding instructions, medical equipment and instructions, medical emergency instructions and toileting and hygiene instructions.

Supportive Therapeutic Services Policy

Children’s Outreach Project (C.O.P.) provides limited weekly speech and occupational therapy services to students who demonstrate need. An outside referral is not necessary to receive therapeutic services. These services are provided to individuals in small groups and in the classroom. These services are intervention focused. They are provided to assist in the overall

3

development of a child who demonstrates a need for additional assistance. C.O.P. is not a diagnostic facility. Our services are not intended to be a substitution for students who require intensive speech, occupational, or mental health services. Children’s Outreach Project’s program is designed to be an additional educational support to the child. C.O.P. reserves the right to deny or terminate enrollment to any student who demonstrates needs beyond our program capacity. An initial assessment is conducted to determine whether C.O.P.’s program structure meets the needs of the student. If a student is accepted with identified needs, it must be understood that their admission can be terminated at any time per the enrollment contract agreement. C.O.P.’s management team will continually assess whether the student‘s needs are well supported by the program structure and clear communication provided to the families. If your child has an Individual Education Plan (IEP) or Individual Family Service Plan (IFSP), or has received any diagnostic testing, please submit this information to the Therapeutic Director upon Inquiry for Enrollment.

Parents Responsibilities: 1. If requested by C.O.P. Directors, an appointment with the local “Child Find” or

pediatrician must be made to address the speech, occupational, or social emotional

needs of the student within 30 days of request.

2. C.O.P recognizes that there are wait lists for assessments and will be supportive of this

wait period.

3. Once an assessment has occurred, C.O.P. requires a Student Support Meeting in which

outside therapists and parents come to discuss how C.O.P. staff can continue to support

the educational and developmental goals of the student.

4. A copy of the assessment must be submitted to C.O.P.

5. An Informational Release Form must be signed by families in order to coordinate

communication with visiting therapeutic staff

6. C.O.P. expects parents to be active participants in the creation of educational and

developmental goals of their children. Parents are required to attend meetings regarding

their child’s educational and developmental progress.

Mental Health Consultant

C.O.P. a has a mental health consultant through Community Reach. Services available to our

families include: Counseling, Psychological Assessment, Psychiatric Assessment, Parenting

Classes, and OT services. Referrals to community services are available to families and at

whatever times possible will be utilized should we find children’s needs require these

interventions.

Inclusion

Children’s Outreach Project believes that children of all ability levels are entitled to the same opportunities for participation, acceptance and belonging in child care. We will make every reasonable accommodation to encourage full and active participation of all children in our program based on their individual capabilities and needs.

4

Non-Discrimination

At C.O.P. educational opportunities are available for all children, without regard to race, color, creed, national origin, gender, age, ethnicity, religion, parent/provider political beliefs, marital status, sexual orientation or any other consideration made unlawful by federal, state or local laws.

Confidentiality

Unless we receive your written consent, information regarding your child will not be released with the exception of that required by our regulatory and partnering agencies. All records concerning children at our program are confidential.

Staff Qualifications

Our teachers are hired in compliance with the state requirements and qualifications as a minimum. Typical staff certifications are as follows:

Position Title Education/Certification Teacher Bachelor Degree (or Higher) Co-Teacher 6 college level ECE classes

Teachers participate in an orientation and ongoing training in the areas of child growth and development, healthy and safe environments, developmentally appropriate practices, guidance, family relationships, cultural and individual diversity, and professionalism.

Child to Staff Ratios Children are supervised at all times. All teachers receive scheduled breaks which reduce fatigue and help to ensure alertness. C.O.P. serves children ranging in age from 2 ½ through 6. We have four levels of age groupings, with flexibility for individual need within each level: Group Size Staff Ratio State

Toddler: 2 ½ to 3 ½ years 12 2 1:6 1:8

Preschool: 3 ½ to 4 ½ years 12 2 1:6 1:10

Pre-Kindergarten: 4 to 5 years 16 2 1:8 1:12

Pre-K/Kindergarten: 4 ½ to 6 years 16 2 1:8 1:12

Multi-Age Summer Classrooms: 3-5 years 12 2 1:6 1:10

Preschool-Only Class: 3-5 years 12 2 1:6 1:10

Communication & Family Partnership

We encourage exchange of information and ideas between parents and their child’s teacher. We also realize that with our staff shifts, you may miss your child’s teacher. Please make appointments by note or telephone if that is the case. The best time to telephone your child’s teacher is during our nap time period of 12:30 p.m.-2:30 p.m. Schedule a phone conference in advance when possible, so we can provide staff coverage accordingly. Specific communication, regarding your child will require direct communication with your child’s lead teacher, Program Director, or Therapeutic Director. The purpose of this policy is to provide consistency with direction, discipline, and other management of the child. The teachers will be consulted about child issues before parent contact is made, and when appropriate, the teacher will be responsible for contacting parents. If the teacher of the classroom is unavailable and immediate solutions are needed, then the matter should be referred to the Program Director or Therapeutic Director.

5

Bulletin Boards Bulletin boards located throughout the center, provide center news, upcoming events, faculty changes, holiday closing dates, announcements, etc.

Email We encourage you to provide an email address that you use regularly so that we may send you announcements, event invitations, newsletters and general updates.

Parent Resources Our parent resources consist of parenting books and videos and are aimed to increase your understanding of learning and development. Our Therapeutic Director can also assist you and help provide resources for your individual concerns or questions. An appointment can be made at any time in the Therapeutic Office.

Family Visits Family participation is encouraged. Visit our classrooms, volunteer, come along on a field trip, or eat a meal with your child. Signing in is required for the safety and protection of our children. Each visitor must wear a visitor’s badge while on premises and sign-out upon leaving.

Facebook C.O.P. has a Facebook page with the latest information on school wide events and basic information.

Parent Participation Children’s Outreach Project offers one of the most affordable early childhood preschool and kindergarten programs in Adams County. Our desire is to keep tuition prices low. Tuition does not cover the expense of operating C.O.P. We raise additional funds through grants from foundations and municipalities and by holding special school events and fundraisers. Parent involvement not only reduces costs, but helps to avoid tuition increases. Foundation funders reward schools with a high volunteer rate. Finally research demonstrates that parent participation directly impacts a child’s performance in school. Your excitement and commitment to their school helps them value their education as well.

Ways to Participate:

Room Parents Room parents work with teachers to organize classroom activities like field trips and parties. Room parents also organize other parents’ participation for classroom special events.

Parent Committee This group consists of room parents and others who meet monthly to help plan for school events on the school calendar. They also can work on fundraising ideas, propose future events to the Program Director and be an active voice of the C.O.P. community.

6

Conferences Family & teacher conferences occur twice a year. During these conferences, we will discuss your child’s strengths, interests, and styles of learning. We will work together to set goals for your child’s growth and development. You may request additional conferences regarding your child’s progress at any time. We encourage you to communicate any concerns. Please see our Program Director to sign up for our various parent participation opportunities. All families are required to volunteer twice a year.

Complaints

If you have any questions or concerns about these policies or any of our practices here at C.O.P., please do not hesitate to see a member of the Administration Team so that we can immediately address the problem. Administration members are available Monday through Friday, in downstairs and or upstairs offices.

Reporting Childcare Licensing Complaints

If you have a complaint about a suspected licensing violation, it can be reported to: The Colorado Department of Human Services Childcare Division, 1575 Sherman Street, Denver, CO 80203 – 1714, (303) 866-4958.

Photo Release Policy All children must have signed release forms in order to be photographed for media purposes. Staff members are responsible for knowing who can be photographed and who cannot. Release forms are followed to the best of the program’s ability to do so. All children may be photographed for internal use only (Example: Individual child portfolio documentation).

Curricula and Learning

Learning Environment Every classroom at Children’s Outreach Project follows a developmentally appropriate, child responsive model called The Creative Curriculum Gold, with additional guidance from our therapists. The philosophy, techniques, and assessment outlined by Creative Curriculum are specifically designed to address the development of children in a preschool/pre-k/kindergarten setting. The curriculum focuses on four major areas: social and emotional skills, physical growth, cognitive awareness, and language development. Each developmental area addresses several goals, including but not limited to, developing responsibility for self and others, strengthening gross and fine motor skills, increasing language and problem solving techniques, and improving reading and writing proficiency. Within the classroom, teachers strive to create a positive learning environment for all children by assessing children on an individual basis. Based on the Creative Curriculum assessment tool, which incorporates written observations of children, teachers are able to make necessary accommodations through small group activities and when possible one-on-one instruction to assist individuals in reaching goals and developing new skills.

7

Creative Curriculum Gold encourages children to explore the environment and learn from hands-on experiences. Classroom teachers may develop themes, but all provide activities based in large part on the interests of the students (study starters) to maximize the potential for growth and development. For more information, visit the Creative Curriculum website at: www.teachingstrategies.com.

Progress Reports

Teaching staff will be sending home progress reports so that parents can monitor their child’s educational growth. Progress Cards will be reviewed during parent conferences and will cover your child’s growth through the Fall, Winter, and Spring. This system has been designed to allow parents to keep track of their child progress in C.O.P.’s effort to create a quality foundation for your child’s education.

Outings & Field Trips Field trips can be an important way to enrich the learning experience for children at C.O.P. Many of our classes attend community museums, libraries and performances during field trips. Throughout the year, outside programs and volunteers also visit our school to give the children a wide variety of learning experiences. Teachers will notify parents in advance of each scheduled field trip. Parents are required to sign a permission slip for each field trip off of school grounds. Children who do not have written parent permission or who arrive at school after their class has left for the trip may not attend the field trip and will remain at the center in another classroom provided we have room. Extra parents or volunteers are encouraged to help with trips as more supervision is preferred any time we leave the facility. Please note that children are often transported in staff or parent vehicles. When riding in a vehicle, all children are properly restrained with either a booster or car seat and are supervised by an adult. All vehicles must contain a first aid kit. Extra kits are in the Program Director office. We ask that you sign a “Walking Field Trip” permission item (part of the Parent Permission Form) at the beginning of the school year to allow your child to go with their class to anywhere on our campus grounds, and to the open space behind C.O.P. for picnics and play.

For field trips, please dress your child appropriately for the season. Walking shoes are a must. Sandals and flip-flops are not appropriate for walking and make it difficult for your child. The safety of children and staff will be guarded in all activities.

Transition Your child’s transition into the classroom should be a positive and exciting learning adventure.

We will work with you and your child to ensure the smoothest possible transition occurs as new routines and new people are introduced.

Transition from home to school. Prior to your child’s first day, you will have an opportunity to tour the center, meet with your child’s peers and teachers, and communicate any anticipated concerns. At this time please share the best communication methods that the teacher may use to reach you. We encourage brining your child with you when you tour our school. As your child is assigned it is best to set up a time to meet with the teachers and tour your child’s classroom.

8

Transition between classrooms. Children are transitioned to the next level based on age, developmental readiness, state licensing requirements, and space availability. During the transition, the Program Director will meet with you to propose a plan to introduce your child into the new classroom.

Educational Programming Video viewing is limited to one morning and one afternoon time per week for each class. Programs are educational, G-rated, and associated with the weekly lessons. Programs will consist of non-violent and high-quality educational material. Viewing is limited to 20 minutes (unless otherwise granted for a special occasion). Our focus is to provide your child a positive experience with increased understanding of the world.

Electronic Media Electronic Media (computers/ IPad) are limited to 20 minutes or less per day per child. Software is pre-screened to contain non-violent and high-quality educational content.

Multiculturalism Multiculturalism is vital for all children because it sets social goals and promotes respect for all people and the environment we inhabit. We utilize books, music, games, and a wide range of activities as aids to teach our children respect for our world and the diversity of life.

Celebrations Our holiday policy encourages an enhanced understanding of and respect for different cultures and beliefs of children, families, staff and community. We have celebrations at the Center during Autumn/Halloween, Winter Holidays, Valentine’s Day, and Spring and Summer. Each classroom plans their celebration according to their needs. Your child’s teacher will notify you in advance of these events. All holidays are celebrated non-religiously, and special arrangements will be made for students whose parents prefer that their children not participate.

When your child has a birthday, you are welcome to provide “treats” for children in their classroom. Please arrange this with your child’s teacher in advance, as some of the children have allergies and we may need to arrange for an alternate treat. Please see health and nutrition for our outside food policy.

Rest Time After lunch, all children participate in a quiet rest time. Children are not required to sleep and may be given quiet activities. Parents must wash blankets and pillows weekly.

Diapering Children requiring diapers will be checked every two hours for soiled or wet diapers, or whenever the child indicates discomfort or exhibits behavior that suggests a soiled or wet diaper. The child will be changed when found to be wet or soiled. A diaper changing station or changing area is provided and located separate from any food preparation, storage or serving area and will comply with Colorado Department of Health and Environment Rules and Regulations Governing the Health and Sanitation of Child Care Facilities

Toilet Training The most important factor in making the toilet learning experience successful and as low-stress as possible is a family/teacher partnership that supports the child. Research indicates that

9

children cannot successfully learn how to use the toilet until they are physically, psychologically, and emotionally ready. Many pediatricians say that most children under 24 months of age are not physically capable of regulating bladder and bowel muscles. Most positive toilet training occurs only after children show signs of physical control or awareness of their bodily functions and when they demonstrate an interest or curiosity in the process. We are committed to working with you to make sure that toilet learning is carried out in a manner that is consistent with your child’s physical and emotional abilities and your family’s concerns. There is a small weekly fee for children still in diapers/pull-ups. This covers the cost of disinfectant and disposal. Parents are required to provide diapers/pull-ups and wipes. If a child runs out of diapers/pull-ups, the school has a small emergency supply, and the parent will be charged for the supplies used. Parents must pay the “potty co-training fee” until the child’s teacher signs off that the child is consistently independent in this regard. This requirement is completely dependent on the child and there as least a two week minimum where a child will demonstrate independence. Please make sure not to reprimand your child for any accidents as at this age a child’s system is still growing accustomed to body signals and can often have accidents regardless of showing success days, weeks, and even moths before.

Guidance

General Procedure Thoughtful direction and planning ahead are used to prevent problems and encourage appropriate behavior. Communicating consistent, clear rules and involving children in problem solving help children develop their ability to become self-disciplined. We encourage children to be fair, to be respectful self and of others, property, and to learn to understand the results of their actions.

Acts of Aggression and Fighting Children are guided to treat themselves, each other, and adults with self control and kindness. When a child becomes physically aggressive, we intervene immediately to protect all of the children. Our usual approach to helping children with challenging behaviors is to show them how to solve problems using appropriate interactions. When discipline is necessary, it is clear, consistent and understandable to the child. Physical restraint is not a used or permitted form of discipline. There are rare instances when we need to ensure a child’s safety or that of others and we may restrain a child by gently holding her or him only for as long as is necessary for control of the situation. (See Guidance and Discipline Policy) Our Program Director and Therapeutic Director are notified and are called upon to assist in these cases. If we see a pattern of negative behavior we will require that parent(s) or guardian(s) attend behavior plan meeting and follow-up meetings:

These meetings may be twice a week, weekly, every other week, or monthly

Meetings are mandatory in order for your child to continue care here

Failure to make up a meeting within 2 days may result in termination of care

We may also require the use of a “Back & Forth” notebook between home and school, which the parent/guardian would write in each evening, and return to the teacher each morning to document events and needs in the child’s life. Teachers would then add their notes to the notebook so the family gains more information about the child’s experiences here at school

10

If necessary, there may be a requirement to move a child to a safer environment if a significant safety risk is present. If this occurs parents will be called to pick their child up from C.O.P. Parents must ensure child’s pick up within 30 minutes of being notified.

There may be a requirement that parent/ guardians(s) seek additional professional support outside of our School-provided services, and follow-through consistently.

If at any time there is still continued negative behavior, we will hold an internal review with the management team to determine whether we are able to adequately meet a child’s needs in our school group care setting.

Notification of Behavioral Issues to Families

If a child’s behavior/circumstance is of concern, communication will begin with the parents as the first step to understanding the child’s individual needs and challenges. We will work together to evaluate these needs in the context of our program.

On rare occasions, a child’s behavior may warrant the need to find a more suitable setting for care. Examples of such instances include (but are not limited to):

Fighting, hitting, biting, physical aggression of any kind

Stealing, damaging property

Using abusive language/gestures

Refusing to follow directions

Leaving classroom or playground without permission

Throwing objects, tipping over desks or shelving

Continuing disruptive behavior

A child appears to be a danger to others.

Undue burden on our resources and finances for the child’s accommodations for success and participation

Positive Guidance and Disciplinary Policy At C.O.P. we use a combination of positive guidance and discipline. Effective use of positive guidance is dependent on an educators understanding of individual children and an overall knowledge of child development. Every staff member at C.O.P. reads and agrees to abide by the following discipline policy.

Positive Guidance:

Is Non-Destructive to self esteem Allows child to remain valued as a person Encourages cooperation Allows child to learn skills needed for taking accountability Teaches child not to blame others Allows child to problem solve

Positive Guidance Techniques Include:

Redirection Emphasizing the positive, catching positive behaviors Setting limits Allowing child to problem solve

11

Modeling behaviors and language you would like to see imitated Removing child from situation in order to talk privately about behaviors and what is not

allowed Including child in discussion with parents around problem solving issues that may arise

Discipline is child behavior management. It is an ongoing process of assisting each child to develop self-control and self-esteem

Discipline IS: Helping children learn to get along with others Teaching a child acceptable behaviors Helping child learn self control Reinforcing a child’s positive interactions with others Helping, teaching, and moving child towards increased independence

Discipline Techniques Include:

Setting age appropriate limits and widening those limits as the child demonstrates responsibility

Minimizing power struggles with adults as a means of achieving desired behavior Setting clear rules Creating a predictable and consistent environment Defining emotions/ feelings during conflict Model problem solving Offering choices Showing respect for the feelings of each child, while that child’s behavior is being

corrected Providing safe space for child to utilize for comfort

C.O.P. does NOT use: Corporal punishment, such as striking, shaking, or any physical touching that is painful

or scary to the child Sarcasm or “put-downs” of any child Intimidation that may frighten child Negative discussions about the child within his/her hearing Withholding of food, water or toilet facilities Excessive punishment

At C.O.P., it is our goal to help children learn self-control and encourage the development of a positive self esteem. The most widely used method to assist children learn self regulation at C.O.P. is positive guidance. In extreme situations children can be asked to take their space in a safe area of the room like the cozy corner or library. For issues that go beyond age appropriate limits and that pose threats to the children in the room, the Therapeutic Director can assist with de-escalation which will be attempted in room first. Removal from the classroom or group is to be used sparingly.

It should be stressed that these actions are taken to assure the child’s compliance with reasonable, developmentally appropriate rules, and said actions should be taken coupled with praise and approval for other acceptable behavior. Children normally seek adult approval, and “catching them being good” is normally a routine matter, simply requiring a certain amount of meaningful repetition.

12

In the event of a deviation in the child’s behavior, a system of rewards and consequences may be adopted; i.e., star charts, prize boxes, earned special choices or other “engineered classroom” projects. However, it should be noted that, for a wide variety of reasons, not all children are (treatable-teachable-trainable) with these methods, even when shaped to meet specific needs. Different teachers will have different strengths and weaknesses in dealing with special needs, and various students may present a wide range of those needs. C.O.P. historically has accepted and worked with children with a variety special needs. It makes us unique however C.O.P. must maintain the health and safety of its students at all times. When challenging issues exceed our ability to maintain the health and safety of our student’s parents will be called to pick their child up. This occurs at the approval of the management. If a child in crisis is not picked up for more than one hour, we must call 9-1-1, who then come out to determine how to assist your child in staying safe. Law enforcement may call Social Services to address the needs of the child. We never want this to happen, so we strongly encourage you to create a “circle of care”: friends and family who would be willing to pick up and care for your child until you are available. Despite best made efforts and collaboration with parents and C.O.P. there may come a time when C.O.P. may not be able to accommodate the needs of a student. If at any time we cannot ensure the safety of the students, child, or staff management will review if our team can adequately continue to meet the child’s needs in our group care setting. Should this occur, a transitional meeting will be held to discuss the terms of termination and the time frame of the student’s transition from our program.

Tuition and Fees An Itemized Fee Schedule is a Colorado Child Care Licensing rule and regulation. The tuition and fees schedule is included in the Admission Contract that the parent/guardian must sign before enrolling at C.O.P.

Payment All financial policies are described in the C.O.P. Admission Contract. Please refer to your contract for questions or see the Director of Finance and Operations if you need clarification.

Late Pick-up Fees Late pick-up is not a normal program option and will only be considered an exceptional occurrence. Late fees will be assessed beginning at 5:30 p.m. and will be applied to your account. Five dollars per fifteen minutes late, by our clock and one dollar per each additional minute thereafter. If you are picking up a child who is not a sibling, that child’s family account will be charged a fee in addition to the charges applied to your own account. As part of this process, the parent/guardian/or responsible party is required to sign the late pick up book as part of our center policy.

13

Special Activity Fees From time to time there will be additional fees associated with special activities or field trips. These fees are due prior to the event, activity or trip.

Attendance and Withdrawal

Absence/Late Arrival C.O.P. is not a day care. Our academic time runs 8 a.m.-11:30 a.m. and we expect all students to be on time in order not to miss out on learning time. Children are considered late by 9 a.m. If your child is going to be absent or arrive after 8 a.m., please call us at 303-429-0653 by no later than 8 a.m. Please leave a message which includes the full name of the student and the reason for the absence of lateness if you do not reach a live person. Many of our scholarships are contingent on attendance so please make every effort to get your child to school on time, daily.

Withdrawals The parent must submit a written Notice of Withdrawal at least 1 week in advance. Failure to notify will result in an additional week of tuition charges being added to your account.

Transfer of Records Whether transitioning to the next program setting or to a new classroom, your child’s records will be transferred internally. If your child is transitioning to a new school, a written request from you with instructions to where the records should be sent is required. Records will not be released until your bill is paid in full or satisfactory payment arrangements have been made with the Director of Finance.

Closing Due to Extreme Weather Should severe weather or other conditions (i.e., snow, storms, floods, tornadoes, earthquakes, blizzards, loss of power, loss of water) prevent us from opening on time or at all, notification to the families will be announced on Ch. 9 NEWS. If it becomes necessary to close early, we will contact you or your emergency contacts as soon as possible. Your child’s early pick-up is your responsibility to arrange.

Drop-Off- Pick- Up General Procedure We open at 6:30 a.m. Please do not drop-off your child prior to the opening time. Parents are expected to accompany their children and sign them in. We close at 5:30 a.m. Please allow enough time to arrive, sign your child out, and leave by closing time. Please make alternative plans with family if you find that you maybe late. These plans should be made in advance, not at 5:30 p.m. Please make sure that all persons picking up your child are authorized and on the current pick-up list. There will be charges on all late pickups. For all children that have not been picked up by 6:30 p.m., a phone call will be placed to Adams County Police to take custody of the child.

Sign-In & Sign-Out Procedure

A parent, guardian, or other family-authorized persons must bring the child into the school building upon arrival and sign their child in through the computer system (Procare). The parent

14

must escort their child to their classroom or group only after checking their child in. Please check in with the teacher directly before leaving the child. This is an important time for teacher/parent communication. No cell phones during drop off and pick up please. At no time can any toddler, preschool, Pre-K, or Kindergarten age child be left alone in the building or in a vehicle. A parent, guardian, or other family-authorized person shall “check out” with the child’s teacher or on-duty after school staff, directly before signing the child out, and only then may take the child from the premises. It is not possible for C.O.P. to ensure your child’s safety unless the adult picking up a child has communicated to the appropriate staff member that their child is leaving.

Authorized & Unauthorized Pick-up All pick-up persons, including parents, must bring a valid picture ID when picking up the child, to be checked whenever a staff member does not recognize the adult. The center will release children from the center only to persons for whom the center has written authorization. The parent must notify the school when someone other than those named in the Authorization for Pick Up Form or Emergency Contact Information Form will be picking up the child. It is acceptable to telephone and speak with the Program Director or an office staff person to authorize adding this person to the student’s pickup list. Whenever possible, parents should notify the Program Director in writing through e-mail the alternate person’s name, and date of birth. This person must be 18 years of age. Chronic failure to check in and out may lead to your child’s termination with C.O.P.

Obligation To Inform Law Enforcement If we have reasonable cause to suspect that any person picking up a child is under the influence of drugs or alcohol, or is physically or emotionally impaired in any way that may endanger the child, to protect your child, we may request that another adult listed as an Emergency and Release Contact pick-up the child or we may call the police to prevent potential harm to your child. Recurring situations may result in the release of your child from the program.

Personal Belongings Appropriate clothing is necessary to allow children the freedom to paint, explore, and play outdoors safely. Please send your child in sturdy sneakers, shoes, or boots – no flip flops, open toed sandals, or healed fashion shoes as the children have more injuries when they wear these.

What to Bring

Older Toddlers: at least three changes of clothes or more per day if going through the toilet training program.

Preschoolers: at least one change of clothes, socks and shoes. Kindergarteners: at least one change of clothes, socks and shoes.

15

All alternate clothing should reflect current weather. Please make sure you update your clothing regularly so your child can remain comfortable throughout the change of seasons. Please label all items brought from home with your child’s name (i.e., clothes, diapers, crib sheet, blanket, etc.) to prevent items from becoming misplaced or lost. We are not responsible for lost or damaged items.

Cubbies A cubby will be provided for children attending C.O.P. for their personal belongings. Parents are encouraged to provide a backpack or cloth book bag for their child to use. All papers and personal items will be kept on each child’s “hook” or placed in their cubby and/or sent home in the book bag or backpack. The school will make every effort to safeguard personal belongings brought by the child, but will not be responsible for lost or broken items. No violent toys, i.e. weapons of any kind should be sent, including videos. C.O.P. does not encourage or take responsibility when a child brings any toy or cash to the school.

Lost & Found You can look for lost items and bring found items to the Lost-and-Found Box located in the lobby. Please note that we are not responsible for lost personal property.

Toys from Home We request that you do not allow your child to bring toys from home into the center unless they are part of a show-and-tell activity.

Nutrition

Meals Breakfast, lunch and a snack are served at C.O.P. We do a daily lunch count each morning, so you must be sure your child arrives by 8:00 a.m. Meals are ordered a week ahead of time. Please let us know if your child is going to have a planned absence or vacation so we can save on costs. Breakfast is served by between 8:00 a.m. and 9:00 a.m. for full day students, lunch for full day students is served between 11:30 and 12:30 depending on age group, and a mid afternoon snack is served between 3:10 p.m. and 3:30 p.m.

Colorado Adult and Child Food Program (CACFP) Children’s Outreach Project participates in CACFP. A separate form called an Income Eligibility Form (I.E.F.) is provided in your enrollment packet. Based on the CACFP guidelines, our center is reimbursed for either the cost or a portion of the cost of lunches we provide. In either case, this form is a required form and must be filled out.

Special Diet or Food Allergies If your child is unable to consume the foods that are required in the meal pattern as set out by the USDA, you must see the Program Director. We will not restrict a child’s diet without written medical authority, i.e. Physician, Physician’s Assistant, Nurse/Practitioner, Child Health Associate or Registered Dietician. A form is available in these cases and must be on file with the school before this exception can be made. Even if you intend to bring all foods, we must have verification of your child’s needs, signed by both parent and health care provider, on file.

16

DEPENDING ON OUR CURRENT FOOD PROVIDER, WE MAY OR MAY NOT BE ABLE TO ACCOMMODATE SPECIAL MEALS FOR CHILDREN WITH FOOD ALLERGIES. YOU MUST CHECK WITH THE PROGRAM DIRECTOR. IF WE CANNOT ACCOMMODATE SPECIAL DIETS IN ANY GIVEN YEAR, AND YOUR CHILD HAS FOOD ALLERGIES OR OTHER FOOD RESTRICTIONS, THE PARENT MUST SUPPLY THE ENTIRE MEAL IF AN ALLERGEN IS INCLUDED ON OUR MENU.

Supplemental Meal Policy State licensing standards request that all parents that bring in supplemental meals due to allergies must meet the USDA food program guidelines. Below are our standards in each category.

Breakfast (Need all components) Meal Components 2 ½ years of age 3 to 5 years of age

Milk (must be fluid milk) ½ cup ¾ cup

Vegetable or Fruit (No Juice please) *provide whole fruit or Veg. sliced.

¼ cup ½ cup

Grains/Bread Bread enriched or Whole Grain Cereal (No sugary cereals please) Enriched or Whole Grain

½ slice 1/4

cup

½ slice 1/3

cup

*C.O.P. suggestions: Whole grain breakfast bar with milk and fruit, whole grain cereal with banana and milk, half an english muffin with yogurt and fruit (like strawberries, berries); or boiled egg, toast, fresh fruit, and milk. Lunch (Need all Components)/ Snack (Need 2 components) Meal Components 2 ½ years of age 3 to 5 years of age

Milk ½ cup ¾ cup

Vegetable or Fruit (No Juice please) *provide whole fruit or Veg. sliced.

½ Cup ½ CUP

Meats (meat, poultry or fish- cooked lean meat without bone) Cheese Nut seed butters (no peanut) Yogurt – plain or sweetened

½ oz ½ oz 1tbsp 2oz

½ oz ½ oz 1tbsp 2oz

Grains/Bread Bread enriched or Whole Grain Enriched or Whole Grain Pasta or noodle product

½ slice

1/4 cup

½ slice

1/4 cup

*C.O.P. suggestions: Cheese sandwich on whole grain bread with carrots and milk, brown rice with chicken breast and steamed vegetables with milk and fruit, or whole bread sandwich with meat of choice, milk , sliced cucumbers, and fruit. *C.O.P. snack ideas: Hummus and crackers, sliced veggies and ranch, yogurt and fresh fruit, cheese crackers and fresh fruit, or gold fish and fruit (no juice please).

17

Please NO sweets, or desserts of any kind other than real fruit. No soda, flavored water, or juice.

Health

Immunizations Immunizations are required according to the current schedule recommended by the U.S. Public Health Services and the American Academy of Pediatrics, www.aap.org. Every year, we check with the Colorado Department of Public Health and Environment (CDPHE) or the American Academy of Pediatrics for updates of the recommended immunization schedule. Our state regulations regarding attendance of children who are not immunized due to religious or medical reasons are followed. It is expected that an updated immunization card is on file before enrollment. C.O.P. does accept unimmunized children whose family chooses not to vaccinate due to medical, personal, or religious reasons. Unimmunized children are excluded during outbreaks of vaccine preventable illness as directed by the state health department.

Physicals Routine physicals are required according to the current recommendations of the American Academy of Pediatrics, www.aap.org. A General Health Appraisal Form is provided in the enrollment package. C.O.P. would like a copy of the General Health Form prior to enrollment. C.O.P. can receive these forms up to 30 days after the child is enrolled. However state licensing rules are subject to change. Families are responsible for assuring that their child’s physicals are kept up-to-date and that a copy of the results of the child’s health assessment is given to the program.

Illness Medical Information

If your child has a chronic condition (such as asthma, diabetes, or seizures) or has allergies requiring medication, or is currently on medications to be administered at School: the parent MUST have a General Health Appraisal Form and Health Care Plan on file with the school PRIOR to the first day of care, along with any medications and additional forms to be signed by the parent and the health care provider. In some cases we may also need to arrange for our Nurse Consultant to meet with the parent, teachers, and persons authorized to give medication, PRIOR to the first day of care.

If your child has food allergies or restrictions, we must also have that form, signed by both parent and health care provider, PRIOR to the first day of care.

Current immunization records or written statements of medical/personal exemption noted on an immunization card (or electronic version approved by CDPHE) are due on or before the first day of care before the child is allowed to attend. Please note: Immunizations are provided on sliding fee scale at Tri-County Health Department. Their phone number is 303-451-0123.

Illness

Any child arriving to C.O.P. with signs of illness will be denied admission. A child who becomes ill while at school will be separated from other children whenever safe to do so, in order to prevent the spread of illness, and appropriate care will be given until picked up by a parent. We are confident parents will come for their ill child as soon as possible to aid in their comfort; however, it is the expectation of the school that a child will not need to be kept isolated for more than 1 hour. If a child is left for more than one hour, we must call 9-1-1,

18

who then come out to determine whether the child should be taken to hospital or not. If not, they call Social Services to address the needs of the child. We never want this to happen, so we strongly encourage you to create a “circle of care”: friends and family who would be willing to pick up and care for your child until you are available.

A child will be deemed ill if any of the following symptoms are present: 1) Fever over 100 degrees (Fahrenheit) 2) Vomiting 3) Diarrhea 4) Symptoms of a communicable disease 5) No activity for more than two hours and complaining of not feeling well

The parents or guardians will notify the school of the child’s possible exposure to a communicable disease, such as pink eye (conjunctivitis), strep throat, head lice, chicken pox, etc.

For a child’s return to school after an illness, the child must:

Be symptom free for at least 24 hours: For example, children sent home with fevers cannot return until their fever has subsided to 99 degrees or below for a minimum of 24 hours without the aid of fever reducers. If your child is sent home with a fever at 12 noon, even if there is no more fever the rest of the day, your child cannot return to school until 12 noon the following day.

OR, have been on the required medication (antibiotics) for at least 24 hours, as directed by a qualified health care provider.

Not have a fever of over 100 degrees.

If the child had chicken pox, all pox must be scabbed over with no new pox.

In the case of head lice, wait until 24 hours after their first correctly applied treatment, and comb out all nits (eggs). Nits (eggs) may NOT still be present.

In the case of scabies, have been given prescribed medication for a 24 hour period. Medication: Prescription and Over the Counter

The child shall be administered prescription and non-prescription medicine only upon the written instructions of an authorized health care provider, and parent signature. This includes fever reducers, cough syrup, cough drops, etc.

Storing Medications

Medications must never be put in a child’s backpack or belongings.

Medication must be kept in the original container. Prescription medicine must bear the original pharmacy label that shows the prescription number, name of the medication, date filled, physician’s name, child’s name, and directions for dosage. These directions must match exactly the written order from the doctor’s office.

Non-prescription medication must also be in the original container, and be labeled clearly with the child’s first and last name.

Medicine must be given directly to a staff member by an adult, and stored in the upper shelf and/or lockbox or lock-bag in the Program Director’s Office, or in the locked medication box in a refrigerator in the kitchen. Medications are inaccessible to children as directed by our Nurse Consultant.

C.O.P. will have no responsibility of any kind whatsoever for failure to provide prescription or other medication if the parent does not bring in the medication and/or has not provided the required paperwork correctly completed; or for adverse reactions that are caused by the correct administration of such prescribed medication, following the health care provider’s instructions.

19

Allergy Prevention Families are expected to notify us regarding children’s food and environmental allergies. Families of children with diagnosed allergies are required to provide us a letter detailing the child’s symptoms, reactions, treatments and care. A list of the children’s allergies will be posted in the main area and kitchen. We are trained to familiarize ourselves and consult the list to avoid the potential of exposing children to substances to which they have known allergies.

Special Occasion Foods

During special occasions parents may be asked to bring in foods for a classroom celebration. All foods must be store bought. Please check with your child’s teacher’s for any foods that may be restricted due to allergies.

Communicable Diseases When an enrolled child or an employee of the center has a (suspected) reportable disease, it is our legal responsibility to notify the local Board of Health or Department of Public Health. We will take care to notify families about exposure so children can receive preventive treatments. Included among the reportable illnesses are the following:

Bacterial Meningitis

Botulism

Chicken Pox

Diphtheria

Heamophilus Influenza (invasive)

Measles (including suspect)

Meningoccocal Infection (invasive)

Poliomyelitis (including suspect)

Rabies (human only)

Rubella Congenital and Non-congenital (including suspect)

Tetanus (including suspect)

H1N1 Virus

Any cluster/outbreak of illness

Safety

Clothing Please dress your child in practical clothing that allows for freedom of movement and is appropriate for the weather. Your child will be involved in a variety of activities including: painting, outdoor play, sand, weather, and other sensory activities. Our playground is used as an extension of the center, and daily programs are conducted outside whenever weather permits. One particular aspect of concern is the risk associated with children’s clothing that may become entangled with climbing or sliding equipment that could lead to choking or other serious harm. All drawstrings from children’s clothes should be removed as a precaution. All belongings should be labeled with the child’s first and last name, on the inside of the clothing. Sandals and flip-flops are not appropriate for center play and make it difficult for your child to participate in some activities.

20

Extreme Weather and Outdoor Play Children will play outside as much as weather permits, and Colorado weather can change quickly! We recommend layering clothes so your child can be as comfortable as possible. Parents shall see that the child is dressed appropriately for the weather (and messy play!) when brought to school. Children will go outdoors daily even if there is snow on the ground. Children who are lacking the proper clothing for the activities planned may get hats and/or mittens from staff to use to be comfortable for their play, provided our supply has not been depleted! Parents are asked to launder and return any program items their child has used. If you repeatedly bring your child unprepared for the weather, you will be called to bring the appropriate clothing. We will not keep a child indoors for the day unless due to extreme weather or pollution conditions. If your child is too ill to be outside, you must care for your child at home. The Program Director or other administrative staff will determine indoor or outdoor days using the following guidelines:

Temperatures of 20 degrees Fahrenheit (including wind considerations) or colder are indoor recess days.

If raining heavily, children will play indoors. If safety and visibility are a factor in a snowstorm, children will play indoors. If outside temperature is 95 degrees or above, we will reduce the amount of time

children play actively outdoors and encourage more fluid intake and water play.

Communal Water-Play

Communal, unsupervised water play is prohibited. Supervised children are permitted to engage in water-play. Precautions are taken to ensure that communal water-play does not spread communicable infectious disease.

Sunscreen During the summer months, we apply sunscreen to students before outdoor play. We ask that you provide a bottle of hypoallergenic sunscreen for your child to use at school. The sunscreen will only be used on your child. If you choose not to have your child use sunscreen, you understand that C.O.P. may require your child to stay home on days when special outdoor activities are planned. Outdoor activities are required by licensing each day and keeping your child indoors on a sunny day is not an option. In the event that you forget sunscreen or that your child’s sunscreen runs out we would like your permission to apply our school back up: NO-AD SPF 15 or 30.

Lotion for Dry Skin Frequent hand washing to prevent the spread of germs often causes dry hands. C.O.P. will provide lotion for children to use on their dry hands and teach them how to use it properly. If you prefer to send your own this is welcomed. Please remember to label the lotion with your child’s full name.

Injuries Safety is a major concern in child care and so daily safety inspections are completed inside and outside the center area in order to prevent injuries. First aid will be administered by a trained caregiver in the event that your child sustains a minor injury (e.g., scraped knee). You will

21

receive an incident report outlining the incident and course of action taken. If the injury produces any type of swelling or needs medical attention, you will be contacted immediately. Each classroom is equipped with a first aid kit meeting the state regulations. In the event of a serious medical emergency, the child will be taken to the hospital immediately by ambulance, while we will try to contact you or an emergency contact.

Biting Biting is a normal stage of development that is common among infants and toddlers – and sometimes even among preschoolers. It is something that most young children will try at least once. When biting happens, our response will be to care for and help the child who was bitten and to help the biter to learn a more appropriate behavior. Our focus will not be on punishment for biting, but on effective behaviors that address the specific reason for biting. Notes will be written to the family of the child who was bitten and the biter’s family. We will work together with families to develop strategies for change.

Respectful Behavior All children and families will be treated with respect and dignity. In return, we expect the same from all of our families. We will not tolerate hostile or aggressive behavior. If this occurs, we reserve the right to ask you to control your behavior or to remove your children from our care.

Smoking The poisons in secondhand smoke are especially harmful to infants and young children’s developing bodies, therefore the indoor and outdoor center environment are non-smoking areas at all times. The use of tobacco in any form is prohibited on the center’s premises.

Prohibited Substances The use of alcohol or illegal drugs is prohibited on the center’s premises. Possession of illegal substances or unauthorized potentially toxic substances is prohibited. Any adult who appears to be inebriated, intoxicated, or otherwise under the influence of mind-altering or polluting substances is required to leave the premises immediately.

Dangerous Weapons A dangerous weapon is a gun, knife, razor, or any other object, which by the manner it is used or intended to be used, is capable of inflicting bodily harm. Families, children, staff or guests (other than law enforcement officers) possessing a dangerous weapon will not be permitted onto the premises. In cases that clearly involve a gun, or any other weapon on our premises, the police will be called and the individual(s) involved will be immediately removed from the premises. This policy applies to visible or concealed weapons.

Child Custody Without a court document, both parents/guardians have equal rights to custody. We are legally bound to respect the wishes of the parent/guardian with legal custody based on a certified copy of the most recent court order, active restraining order, or court-ordered visitation schedule. We will not accept the responsibility of deciding which parent/guardian has legal custody where there is no court documentation.

Suspected Child Abuse In accordance with Colorado law, if a staff member has reasonable cause to believe or suspect that a child is being abused, neglected, or has observed the child being subjected to

22

circumstances or conditions which could result in abuse or neglect, the staff member must file a report with Adams County Social Services and local law enforcement. Staff members who willfully fail to report can be punished by law. Parents and guardians need to understand that C.O.P. fully cooperates with Colorado Department of Social Services and other related agencies, regarding interviews with any child and the school staff, and to inspect and audit all records maintained by C.O.P.., without securing the prior consent of anyone. The parties are also aware of Social Services’ and/or law enforcement agency’s right to observe the physical condition of the child, including conditions indicating abuse or neglect, and to determine any further action they deem necessary by law.

The child protective service agency will determine appropriate action and may conduct an investigation. It then becomes the role of the agency to determine if the report is substantiated and to work with the family to ensure the child’s needs are met.

Emergencies

Lost or Missing Child In the event a child becomes lost, all necessary steps will be taken to locate the child. The proper authorities will be notified immediately and the child’s parent(s) will be contacted. Our teachers take head counts and attendance on a regular basis throughout the day to ensure the safety of our students.

Fire Safety

We are required by the Department of Social Services to perform safety drills throughout the year. A log is kept and maintained for inspection by the Department of Human Services, which includes the date and time of each drill, the number of staff and children involved, and the amount of time it took to evacuate the building or take shelter within the building. Fire drills, reverse fire drills, tornado drills and lockdown will be performed throughout the year.

Fire Drills

1. Teachers will be informed of the date and time of the drill when possible. 2. Children will be prepared. 3. When the alarm sounds, classes will follow the route for evacuation as posted in the

classroom. 4. When outside, teachers will take attendance for each class and wait for the all clear.

Reverse Fire Drill

1. Teachers will be informed of the date and time of the drill when possible. 2. Children will be prepared. 3. When the alarm sounds, classes will come in from outside to classrooms and commence

lockdown procedure. 4. Teachers will take attendance for each class and wait for the all clear.

23

Lockdown

1. Teachers will be informed of the date and time of the drill when possible. 2. Children will be prepared. 3. When announcement is made teachers will shut door and draw window blinds. They will

help children to quiet area in room away from doors and windows. 4. Teachers will take attendance and wait for all clear.

Tornado Drills

1. Teachers will be informed of the date and time of the drill. 2. Children will be prepared 3. Children will line hallways and sit with classes on the lower level. 4. All staff and children will stay down until the all clear is heard.

IN THE EVENT OF AN ACTUAL EVACUATION OR TORNADO, WE WILL FOLLOW THE SAME PROCEDURES OUTLINED ABOVE.

IN THE EVENT WE CANNOT RETURN TO THE BUILDING, WE HAVE MADE

ARRANGEMENTS WITH A LOCAL SCHOOL TO ASSIST US IN EVACUATING.

PARENTS WILL BE CALLED TO COME AND PICK UP THEIR CHILD AT THIS

SITE: Ranum Middle School 2401 West 80th Avenue Denver, CO 80221 To pick up your child from this school, you would need to enter from the west side, go through our check-in process, and stay in the gym while a staff member goes down the hall to the secondary gym. Then another staff member will call you back to the front to greet your child. This will keep everyone safe and secure. Terrorism Procedure In the event of a terrorist situation in Denver or the United States, C.O.P. reserves the right to do any or all of the following: postpone/cancel field trips and/or outdoor activities, or initiate a lockdown of our facility. Lockdown Procedure In the event of a local emergency, C.O.P. will be notified by the Adams County Sheriff’s Department to take appropriate precautions to address the emergency. These may include, but are not limited to: canceling outdoor activities, restricting access to our building by requiring that ALL parents and visitors buzz in and/or requiring students to remain here until the situation is resolved.

Emergency Transportation In the event your child needs to be transported due to a medical emergency, if no other authorized person can be contacted and the need for transportation is essential, an ambulance will be called for transportation. A C.O.P. staff member will accompany and remain with the child until a family member or emergency contact arrives.

24

Center Policies Our center policies are reviewed quarterly, updated annually or more frequently, and are available for review upon request. To view the center policies, please contact the Program Director.

© 2010, CCA Global Partners, Inc.

Family Handbook Acknowledgement Please sign this acknowledgement, detach it from the handbook, and return it to the center prior to enrollment. The handbook may be updated from time-to-time, and notice will be provided as updates are completed. Thank you for your cooperation, and we look forward to getting to know you and your family. I have received the Children’s Outreach Project Family Handbook, and reviewed the family handbook with a member of the Children’s Outreach Project staff. It is my responsibility to understand and familiarize myself the Family Handbook and to ask center management any questions I may have regarding any policy, procedure or information contained in Children’s Outreach Projects Family Handbook. I have read and agree to the above policies.

Recipient Signature Date

Center Staff Signature Date