Fall 2013 Reading Retake

Training MaterialsPaula WickerTonya Mass

Overview

These training materials are based on the Fall 2013 Reading Retake Test Administration Manual and are available at www.FLAssessments.com/FallRetake.

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Overview

These training materials are designed to highlight important information regarding test administration policies and procedures.

Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

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Test Administration Manual

Included in the manual for the Fall 2013 Reading Retake administration are instructions and scripts for administering computer-based (CBT), paper-based (PBT), and accommodated forms.

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Test AdministrationSchedule

October 7–11

FCAT 2.0 Reading Retake Two half-day sessions over two days*

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*Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical school day.

Fall 2013 Reading Retake Schedule

Test AdministrationScheduleFCAT 2.0 Reading Retake• Districts will administer the CBT FCAT 2.0

Reading Retake during October 7 – 11.

• Any paper-based tests must be administered on day one and two, with make-up testing administered as needed.

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What’s New

FCAT Mathematics Retake

• The FCAT Mathematics Retake was administered for the last time in Spring 2013.

• Students who entered grade 9 in the 2009-2010 school year or earlier and who have not yet earned a passing score on the Grade 10 FCAT Mathematics test must earn a concordant score on the ACT or SAT to satisfy this requirement.

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What’s New

Session Information• Students must complete Session 1 of the FCAT 2.0

Reading Retake before taking Session 2.

• Any students who are absent for Session 1 may NOT take Session 2 of the test until they have completed Session 1. These students should still be tested in two sessions over two days.

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What’s New

Testing Rules Acknowledgment• The last portion of the testing rules read to students now

reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.”

• Students and their parents/guardians should be made aware of this clarification to the testing rules prior to testing.

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What’s New

CBT Test Administrator Quick Reference Guide• The CBT Test Administrator Quick Reference Guide

(formerly Appendix D of the manual) has been removed from the manual and is available at www.FLAssessments.com/AdditionalResources.

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What’s New

CBT Worksheets• For students taking the computer-based Reading

Retake, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool.

• The worksheet is an 8½ × 11 page that may be copied and distributed to students at the beginning of a test session.

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What’s New

CBT Worksheets (cont.)• If schools are providing worksheets, students must be

given a new, unused worksheet at the beginning of each test session.

• The worksheet is located in Appendix D of the manual and posted on PearsonAccess.

• Used worksheets must be handled as secure materials.

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What’s New

Required Administration Information• The list of required administration information

has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration. RECORD THIS INFO ON THE FORM PROVIDED BY THE DISTRICT

• Can be found on the Test Coordinator Webpage• “Accommodations Offered & Used Form”

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Reminders• Inappropriate actions by school or district personnel

before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification.

• ALL test administrators must be certified educators.

• All personnel involved in test administration must read and sign an FCAT 2.0 Test Administration and Security Agreement, provided in Appendix D of the Fall 2013 Retake Manual.

• Test administrators must sign a Test Administrator Prohibited Activities Agreement, also provided in Appendix D. 14

Reminders

Leaving Campus• If a student begins a session and leaves campus without

finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

• No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy.

• If you have concerns about a student, you should not allow the student to begin. Instead, arrange to administer the test to that student on a make-up day.

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Reminders

Electronic Devices Policy • If a student is found with ANY electronic device(s), including, but not

limited to, cell phones and smartphones, during testing OR during breaks (e.g., restroom breaks, lunch), his or her test must be invalidated.

• School personnel must ensure that students who will return to complete a test session do not have access to their cell phones or other electronic devices even if the devices are turned off or the students do not use them.

• The best practice would be for students to leave devices at home or in their lockers on the day of testing.

• Students and parents/guardians must be made aware of this policy prior to testing. 16

Reminders

Practice Tests (ePATs)• Schools must administer a practice test to all students to be

tested using the appropriate ePAT script; however, if a student has previously participated in an ePAT for Grade 10 Reading or the Reading Retake, the student is not required to participate in an ePAT for this administration.

• Accommodated and non-accommodated ePATs and scripts are posted separately at www.FLAssessments.com/ePATs.

• The link to the ePATs should be provided to all students and their parents/guardians prior to testing so that they can practice on their own at any time.

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Reminders

TestHear• Accommodated computer-based test forms (large print, color

contrast, zoom, assistive devices) are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans.

• These forms are accessed using the TestHear software. Separate instructions and a script for administering accommodated forms are provided in Appendix A of the Fall 2013 Retake Manual.

• Students who require accommodated CBT forms must practice using the TestHear ePAT for the specific accommodated form or form combination that they will use during testing.

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Reminders

Paper-Based Materials• Paper-based test materials (Reading Passage Booklets,

regular print, braille) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

• Paper-based large print test materials are available as a unique accommodation.

• Reading Passage Booklets for computer-based Reading tests are available for eligible students with this accommodation indicated in their IEPs or Section 504 plans.

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Reminders

Virtual School Students• Districts must make arrangements to test Florida Virtual

School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.).

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RemindersThe following resources for this administration can be found at www.FLAssessments.com/FallRetake:

• Test administration manual• Forms to report test irregularities/security breaches and missing materials• Training materials• Student tutorials• Comment forms• Blank Administration Record/Security Checklist• Security Log• Test Administrator Prohibited Activities Agreement• Test Materials Chain of Custody Form• FCAT 2.0 Test Administration and Security Agreement• Parent/Guardian Letters• Materials Return List• Braille script

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Glossary of Terms

PearsonAccess www.pearsonaccess.com/fl • A website used for almost all test

preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.• Verify that you are working in the correct

test administration each time you log in.• Links to support materials:

www.FLAssessments.com/FallRetake.• PearsonAccess will timeout after 14

minutes of inactivity.

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Glossary of Terms

• Accessed from the Training Center tab on the PearsonAccess Home page.

• Provides an opportunity to− Practice PearsonAccess tasks.− Manage the Infrastructure Trial in

preparation for testing.• Requires a username and

password (different from operational site).

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PearsonAccess Training Center

Glossary of Terms

TestNav 6.9 (TestNav)• Platform for Florida’s high-

stakes computer-based statewide assessments.

• Software application installed either on a file server or on each computer that will be used for testing.

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Glossary of Terms

TestHear 2.1.0.7 (TestHear)• Platform used to deliver accommodated forms (e.g., large print,

zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

• Software application installed on each computer that will be used to test students who require computer-based accommodations.

• TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS X10.5 or later installed and are running Windows (e.g., via Boot Camp).

• TestHear will not work on Mac OS X10.4 or on Macs that cannot also run Windows.

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Pearson Support and PearsonAccessContact Pearson Support at:

• 1-877-847-3043 (Monday – Friday, 7:00 am – 8:30 pm EST)• Florida@support.pearson.com

Appendix B in the Fall 2013 Retake Manual provides the following information:• PearsonAccess

−User Accounts (FDOE distributed instructions for setting up user accounts to district assessment coordinators.)

−Browser requirements−Logging in for the first time−Resetting passwords

• Training Center−Test Setup Exercise 26

Students to be Tested

• Students who entered Grade 9 in the 2009-2010 school year or after and are pursuing a standard Florida high school diploma must earn a passing score on the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation.

• The following students are eligible to participate in this administration:– Retained Grade 10 or Grades 11–Adult (AD) regular high school

students who have not yet passed the Grade 10 FCAT 2.0 Reading test.

– Students who enrolled in Grade 9 prior to the 2009–2010 school year but have not yet passed the Grade 10 FCAT Reading test. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.)

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Students to be Tested

• Students who have received a GED diploma are not eligible to participate in FCAT 2.0 administrations.

• Students enrolled in grade levels below Grade 10 MAY NOT participate in the Reading Retake.

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Students to be Tested

Special Program Students• Make arrangements to test special program students.• Ensure that these students are tested under the correct

school number, according to the chart on page 4 of the Fall 2013 Retake Manual.

• PBT – Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart.

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Proctors

When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

*FDOE strongly encourages the use of proctors in all testing rooms, even those with 25 or fewer students.

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1-25 students Test Administrator*26-50 students Test Administrator and 1 Proctor51-75 students Test Administrator and 2 Proctors

Test SecurityPer Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement.Examples of prohibited activities include the following:• Reading or viewing the passages or test items before, during, or after

testing• Revealing the passages or test items• Copying the passages or test items• Explaining or reading passages or test items for students• Changing or otherwise interfering with student responses to test items• Copying or reading student responses• Causing achievement of schools to be inaccurately measured or

reported 31

Test Irregularities/Security Breaches• Test administrators should report any test

irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations.

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• For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified. The report must include: – The nature of the situation– The time and place of the occurrence– The names of the persons involved– A description of the communication between the district assessment

coordinator’s office and school personnel– How the incident was resolved– What steps are being taken to avoid future test irregularities or security

breaches

• A form to report test irregularities and security breaches can be found at www.FLAssessments.com/FallRetake.

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Test Irregularities/Security Breaches

Missing Materials• Schools must investigate ANY report of missing materials and report

missing secure materials (e.g., Reading Passage Booklet, Student Authorization Ticket, used worksheet, Session Roster) to the district assessment coordinator immediately.

• Within 30 calendar days of the incident, a written report must be submitted to the FDOE. The report must include:− The nature of the situation− The time and place of the occurrence− The names of the persons involved− A description of the communication between the district assessment coordinator’s

office and school personnel− How the incident was resolved− What steps are being implemented to avoid the future losses

• A form to report missing materials can be found at www.FLAssessments.com/FallRetake.

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Test Invalidation• District assessment coordinators will advise

schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• If a situation listed in the “Test Invalidation” section on pages 17-18 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

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Test Administrator Before TestingChecklist Read the test administration manual. Read the Test Administration Policies and Procedures and sign the

FCAT 2.0 Test Administration and Security Agreement. Read and sign the Test Administrator Prohibited Activities

Agreement. Establish an appropriate setting for test administration. Prepare and receive all materials needed for test administration. Ensure that your students and parents/guardians understand the

testing policies prior to the first day of testing. If you are administering tests to students who require

accommodations, become familiar with the accommodations and discuss how accommodations will be provided with your school coordinator.

Ensure that you know how to open TestNav or TestHear to the login screen for each student computer prior to testing. 36

Test Administrator Before Testing• Sign and return an FCAT 2.0 Test Administration and

Security Agreement, which indicates that the test administrator:− Has received training− Has read the Test Security Statute and State Board Rule− Has read all applicable portions of the test administration manual− Understands and agrees to adhere to all test security and

administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Form

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Test Administrator Before TestingPrepare the Room for Testing• Tests should be administered in a room that has

comfortable seating, good lighting, adequate ventilation, and sufficient workspace.

• Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. Discuss any concerns with your school assessment coordinator.

• Post the sign that reads TESTING—Please Do Not Disturb and display the stopping time as instructed in the script. Remove or cover all visual aids in the room. 38

Test Administrator Before TestingPrepare the Room for Testing (cont.)• When you arrive on the day of testing, open each student

workstation in the testing room to the student login screen, but do not log in for students. USE THE SECURE TESTING LOGIN SANTOS PROVIDED- KEEP IT SECURE

• Display the student comment form URL, or create shortcuts on student workstations to ensure each student is able to complete a form after testing. (www.FLAssessments.com/RetakeStudentCommentForm)

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended. 39

Test Administrator Before TestingTest Materials Needed (as applicable):

• Test Administration Manual• Session Roster/Administration Record/Security Checklist• Student Authorization Tickets• Seating Chart• Test Group Code• Seal Code (Session 2)• Security Log• CBT Worksheets• Reading Passage Booklets (accommodations)• Test and Answer Books (accommodations)

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Test Administrator Before TestingTest Administration Manual• You will need the Fall 2013 Reading Retake Test

Administration Manual to read the test administration scripts to students.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications.

• The scripts and instructions for the administration of accommodated computer-based test forms (large print, color contrast, zoom, assistive devices) and paper-based accommodations are provided in Appendix A.

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Test Administrator Before TestingSession Roster• School assessment coordinators will provide a Session

Roster (CBT only), which includes the following information:

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− Test Administration− Session Name− Test to be Administered− Test Code (password) − Student Names

− Student ID Numbers− Student Birth Dates− Class Information− Test Form/Form Group Type− Login IDs

• Session Rosters may be used to record required administration information.

Test Administrator Before Testing

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Session Roster (cont.)• Session Rosters must be handled in a secure manner

and returned to the school assessment coordinator immediately after each test session is completed.

Test Administrator Before TestingRequired Administration Information

Record the following required information on your Session Roster or Administration Record/Security Checklist:• Students assigned to the room• Attendance information• Accommodations provided to students• Accommodations used by students• Test group code• Unique security number of secure documents assigned to each

student (paper-based accommodations only)• Signatures of test administrator and school assessment coordinator• Dates and times for when secure materials are received and

returned44

Test Administrator Before TestingRequired Administration Information (cont.)• The list of required administration information has been

updated to include both the accommodations provided to students and the accommodations used by students during the test administration.

• If a student chooses not to use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess or on the student grid sheet.

• Schools are responsible for maintaining documentation of accommodations that are provided but not used. 45

Test Administrator Before TestingStudent Authorization Tickets• You will receive Student Authorization Tickets from your

school assessment coordinator at the beginning of each day of testing.

• For the test, each student needs a Login ID and a test code (password), which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

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Test Administrator Before TestingStudent Authorization Tickets (cont.)• Each student will log in using the same Student

Authorization Ticket for both test sessions.

• Give each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room.

• Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

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Test Administrator Before Testing

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Student Authorization Tickets (cont.)

Test Administrator Before TestingTest Group Code • A test group code is a unique four-digit number used as a

security measure to identify groups of students tested together. Each testing room must utilize a different test group code.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

• Your school assessment coordinator will provide you with a test group code. The same test group code is used for each test session.

• If students are absent for a test session, a different unique code must be used for each make-up session.

• The code must be recorded on the required administration information and on each seating chart.

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Test Administrator Before Testing

Test Code Test Group CodeA six-character code created by PearsonAccess and printed on Student Authorization Tickets and Session Rosters. The Login ID and the test code are required to log in to TestNav/TestHear.

A unique four-digit number created by district assessment coordinators or by school assessment coordinators used to identify groups of students tested together. The test group code is entered after the Welcome screen in TestNav/TestHear and before students see the first question.

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Test Administrator Before TestingSeating Chart• An accurate seating chart must be maintained for each testing room for

each test session. Seating charts must record the following information:− The room name/number− Student names and their locations in the room during testing− The front and back of the room− Direction students are facing− Date− Session starting and stopping times− Test administrator name− Names of proctors (if applicable)− Test group code− Session name in PearsonAccess (CBT)

• If the seating configuration changes during testing, a new seating chart must be created.

• Remember to maintain seating charts for both test sessions.51

Test Administrator Before TestingSeal Code• A seal code is a unique four-digit number used to allow students

to access Session 2 of the computer-based FCAT 2.0 Reading test after they have completed Session 1.

• TestNav and TestHear require a seal code to proceed to Session 2 on Day 2.

• Seal codes will be provided in PearsonAccess, and all students in a test session will use the same seal code.

• Seal codes should not be given to students until Day 2 when the Session 2 administration script is read to students.

• Students are not able to return to Session 1 once they have logged in to Session 2. Each student will log in using the same Student Authorization Ticket for both test sessions.

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Test Administrator Before Testing

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Seal Code (cont.)

Test Administrator Before TestingSeal Code TestNav

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Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Test Administrator Before TestingSeal Code TestHear

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Students enter the seal code here on Day 2.

Students will exit on this screen on Day 1.

Test Administrator Before TestingSecurity Log

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A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

Test Administrator Before TestingCBT Worksheets• CBT Worksheets may be provided for students to make

notes. A sufficient number of worksheets should be available for all students taking the computer-based test.

• The worksheet is an 8½ × 11 page (located in Appendix D and posted to PearsonAccess) that may be copied and distributed as indicated in the administration script.

• Students must be provided a new worksheet for Session 2.• Collect used worksheets after each session and return

them to your school assessment coordinator. • Used worksheets are secure materials. 57

Test Administrator Before TestingReading Passage Booklets• Reading Passage Booklets will be provided for eligible

students taking computer-based Reading tests who have this accommodation identified in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items. Students will respond to test items on the computer.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately. Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

• Reading Passage Booklets are secure materials.58

Test Administrator Before TestingAdditional items:• Pens and/or pencils• Clock or watch• Signs

− Do Not Disturb Sign− Electronic Devices Sign− Session Signs

• Cover Sheets− TO BE SCORED Cover Sheet− NOT TO BE SCORED Cover Sheet

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Test Administrator Before TestingCommunicate Testing Policies to Parents/Guardians and Students• Electronic Devices Policy––If students are found with ANY electronic

devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.

• Leaving Campus—If students leave campus before completing a test session (for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete that session. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day. Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

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Test Administrator Before TestingCommunicate Testing Policies to Parents/Guardians and Students (cont.)• Testing Rules Acknowledgment—Prior to testing, students will be asked to

affirm a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking a computer-based test show that they have read the statement by clicking a box (TestNav) or circle (TestHear); in a paper-based test, a signature line appears below the statement.

• Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting to blogs or websites like Facebook or Twitter. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” Please make sure that students understand this policy prior to testing and remind them that “discussing” the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites (Facebook, Twitter, etc.). 61

Test Administrator Before Testing

Accommodations

• Appendix A of the Fall 2013 Retake Manual contains detailed information regarding accommodations for students with disabilities and ELLs.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

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Test Administrator Before TestingCBT Test Administrator Quick Reference Guide• This guide lists possible error messages students

may encounter, explanations for each message, and troubleshooting solutions.

• This guide is a helpful resource for test administrators during testing and is available at www.FLAssessment.com/AdditionalResources.

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Test Administrator During TestingChecklist Maintain the seating chart, Security Log, and record of required

administration information for your room. Ensure that each student has a pen or pencil, and distribute

testing materials as indicated in the scripts. Read the appropriate administration scripts VERBATIM to

students. Read the important information and adhere to the instructions between the SAY boxes.

Keep accurate time for each test session and display stopping times for students.

Maintain test security at all times and report violations or concerns to your school assessment coordinator immediately.

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Test Administrator During Testing

Supervise test administration and ensure that students:

• Have cleared the area around their workstations of all materials except for the appropriate test materials.

• Check the Testing Rules Acknowledgment box and enter the correct test group code.

• Do not have books, notes, scratch paper, or electronic devices of any kind during testing or during breaks within a test session, even if they do not use them.

• Do not talk to other students or make any disturbance.• Are working independently.• Are working in the correct test and session.

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Test Administrator During Testing• It is not appropriate to use cell or classroom phones, grade papers, or

work on the computer during testing.• While you may encourage students to continue working, you may not

talk with them about test items or help them with their answers.• If a student’s computer is disconnected from the test, contact the

technology coordinator to help diagnose any technical issues and resume the student’s test in PearsonAccess (or contact your school assessment coordinator if you are not authorized to do so).

• If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

• At the end of Session 2, assist students with accessing the student comment form at www.FLAssessments.com/RetakeStudentCommentForm, as needed. 66

Test Administrator After TestingChecklist Verify that you have collected all required administration

information, including accommodations actually used by each student, and make copies for your files.

Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.

Report any missing materials to your school assessment coordinator.

Organize materials and return them to your school assessment coordinator.

Complete the Fall 2013 Retake Test Administrator Comment Form at www.FLAssessments.com/FallRetake.

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School Assessment Coordinator Before Testing Checklist Read the test administration manual. Read the Test Administration Policies and Procedures and sign

the FCAT 2.0 Test Administration and Security Agreement. Train test administrators and proctors. Ensure that test administrators sign the Test Administrator

Prohibited Activities Agreement. Receive test materials from your district assessment coordinator. Maintain an accurate Test Materials Chain of Custody Form. Inventory materials within 24 hours and report any missing

materials or request additional materials immediately Communicate the process for collecting required administration

information to test administrators. Distribute test group codes and seal codes (prior to Session 2) to

test administrators.68

School Assessment Coordinator Before Testing Checklist Assign proctors, as needed. Arrange practice test sessions. Ensure that appropriate test settings are available for all test

sessions. Verify student information and create test sessions. Print and distribute Session Rosters and Student Authorization

Tickets on the day of test administration. Make arrangements to test any special program students who

may be testing at your school. If any students who require special accommodations are testing

at your school, discuss how accommodations will be provided with test administrators (Appendix A).

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School Assessment Coordinator Before TestingReceive Test Materials • The district assessment coordinator will provide

schools with the following materials, as appropriate:− FCAT 2.0 Reading Retake Passage Booklets− FCAT 2.0 Reading Retake Test and Answer Books− Other materials, as indicated in the Fall 2013 Retake

Manual (as applicable)

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School Assessment Coordinator Before TestingReceive Materials and Maintain Security• Box contents are listed on page 45 of the manual.• Inventory the contents of the boxes within 24 hours of receipt

and report missing materials immediately.• Keep materials secure at all times.• No more than three people should have access to the

locked storage area.• Do not open shrink-wrapped materials or begin

preparing (applying student labels) more than one week prior to testing.

• Save the original boxes for returning TO BE SCORED special document materials.

• If you need additional materials or if you have questions, contact your district assessment coordinator.

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School Assessment Coordinator Before TestingTrain Test Administrators and Proctors• You are responsible for training all test administrators

and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

• Test Administrators must be certified educators.

• Test administrators who will be administering the test to students using large print and braille materials must be trained in the use of those test materials.

• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

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School Assessment Coordinator Before TestingArrange Practice Test Sessions • Schedule and arrange practice tests (ePATs) as described in

the Fall 2013 Retake Manual. • Before a student can participate in this computer-based

administration, the student must complete the correct ePAT to learn how to use the computer-based system. If a student has previously participated in an ePAT for Grade 10 Reading or the Reading Retake, the student is not required to participate in an ePAT for this administration.

• To access instructions for downloading and installing the ePAT Launcher and practice test content, go to www.FLAssessments.com/ePATs.

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School Assessment Coordinator Before TestingArrange Practice Test Sessions (cont.)• Students who require accommodated CBT forms (e.g.,

large print, color contrast, zoom, assistive devices) must complete a practice test for the specific accommodated form or form combination that they will use during testing.

• Accommodated practice forms (TestHear ePATs) and scripts are available at www.FLAssessments.com/ePATs.

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School Assessment Coordinator Before Testing

Create Test Sessions• You will see generic sessions when you log in to PearsonAccess.

• This session is an alpha list of all students preID’d to take the test. THIS SHOULD NOT BE USED AS THE FINAL DETERMINATION OF WHO SHOULD TAKE THE TEST!!

• Get the list of students that need to Retake Reading FCAT from your guidance counselors for grade 11 and 12.

• ONLY REPEAT GRADE 10 that ALREADY TOOK the grade 10 Reading FCAT 2.0 can retake the Reading test

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School Assessment Coordinator During Testing Checklist Ensure the test sessions have been started in PearsonAccess. Provide test administrators with additional materials, as

necessary. Monitor each testing room to ensure that test administration and

test security policies and procedures are followed, seating charts and Security Logs are being properly completed, and required administration information is being collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.

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School Assessment Coordinator After Testing Checklist Verify that all distributed secure materials have been returned.

Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

In PearsonAccess, record accommodations actually used by students.

Organize materials and return them to your district assessment coordinator.

Complete the Fall 2013 Retake School Assessment Coordinator Comment Form at www.FLAssessments.com/FallRetake, and encourage test administrators to complete their forms.

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School Assessment Coordinator After TestingOrganize and Return Materials• Store Student Authorization Tickets, Session Rosters, and

worksheets until results are reported for this administration and then destroy them as directed by the district assessment coordinator.

• File the FCAT 2.0 CBT Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, Chain of Custody forms, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

• Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels.

• If applicable, follow return instructions for TO BE SCORED materials on pages 84–94 of the Fall 2013 Retake Manual.

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The following slides relate to the administration of paper-based tests (regular print, large print, or braille), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. Paper-based large print is available as a unique accommodation for eligible students.

The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

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Paper-Based Tests (PBT)

For paper-based testing only: • Schools will receive PreIDs labels for paper-based tests if students

with paper-based accommodations were indicated in your PreID file. Affix the label to the correct test for each student.

− The following four categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

• School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to Appendix A of the manual for instructions for handling and administering large print and braille accommodated tests. School and district assessment coordinators should refer to their respective Responsibilities After Testing sections for instructions.

• Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

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PBT Reminders

PBT Chain of Custody Form

• The Test Materials Chain of Custody form is available in Appendix D of the Fall 2013 Retake Manual and at www.FLAssessments.com/FallRetake.

• The purpose of this form is to track test materials at all times, including:– their location– the dates and times they are handled– the names of the persons performing various activities involving the

materials• Schools must retain copies (electronic or hardcopy) of completed forms

for their files after materials are packaged for pickup and return the originals (via email or in the District Assessment Coordinator ONLY Box) to the district assessment coordinator.

• A certified educator must be present at all times that test materials are handled directly.

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PBT Sample Student Grid Sheet

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PBT Security Numbers

• Used to account for each test and answer book.• Consists of a nine-digit number followed by a check digit

located in the upper right corner of test and answer books.• Packing list shows the number ranges assigned to each

school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• Pre-populated Administration Record/Security Checklists with security numbers for all test and answer books are provided in PearsonAccess.– Blank Administration Record/Security Checklist also provided in

PearsonAccess and in Appendix D of the manual. • The test administrator should maintain a list of all secure

materials assigned to him or her, including any additional materials assigned throughout the administration.

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PBT DNS and UNDO Bubbles

• Located in the SCHOOL USE ONLY box on the student grid sheet.

• See pages 15-16 of the manual for guidelines for test invalidation and circumstances in which the DNS bubble should be gridded.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.

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PBT Student Demographic Information

• Student grid sheet captures student demographic information.

• A document is preidentified if it has a student label affixed.

• Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 67-69 of the Fall 2013 Retake Manual.

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PBT Sample Preidentified (PreID) Student Label

• Four elements must be correct on PreID labels: student name, student ID number, district number, and school number.

• If the student name, ID number, district number, OR school number is INCORRECT on a label, a replacement non-preidentified test and answer book MUST be gridded.

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PBT Test Administrator After Testing

Return Test MaterialsOrganize your paper-based materials according to the list below:• TO BE SCORED – Cover sheet and documents (includes

invalidated documents with the DNS bubble gridded)• NOT TO BE SCORED – Cover sheet and documents (includes

unused documents and defective documents with the DNS bubble gridded)

• Test administration manuals, security logs, required administration information, seating charts, Chain of Custody forms, and used and unused CBT worksheets

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PBT School Assessment Coordinator After Testing

Return Test Materials to Your District Assessment Coordinator1. Verify that all distributed secure materials have been returned. Notify your district

assessment coordinator immediately if any secure materials are missing. 2. Make copies of the records of required administration information, as well as

Security Logs and seating charts, and file the copies. 3. If a test has been invalidated, verify that the DNS bubble has been gridded and that

the document is placed with TO BE SCORED materials. • Verify that the DNS bubble has been gridded on a defective document and that

the document is placed with NOT TO BE SCORED materials. • Verify that no DNS bubble has been gridded by mistake. If it has, verify that the

DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

Mispackaged materials or materials returned past the established pickup dates will delay reporting of student results.

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PBT School Assessment Coordinator After Testing

Complete Document Count Forms1. Verify that all documents from make-

up sessions are included. 2. Do not copy blank count forms;

however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

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PBT School Assessment Coordinator After Testing

Paper Bands• Documents from more than one grade level may be banded

together (e.g., Grade 11 and Grade 12).• Documents for each special program (FLVS Full-Time High

School, District Virtual Instruction Program, District Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately.

• Complete all fields on the paper band.

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PBT School Assessment Coordinator After Testing

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Package Materials for ReturnPrepare the following types of boxes for return to your

district assessment coordinator (as appropriate):• RED-labeled boxes – TO BE SCORED Regular Print Materials• WHITE-labeled boxes – TO BE SCORED Large Print Materials• PINK-labeled boxes – TO BE SCORED Braille Materials• YELLOW-labeled boxes – All NOT TO BE SCORED Materials• District Assessment Coordinator ONLY boxes

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PBT TO BE SCORED Test and Answer Books Packaging Diagram

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PBT Special Documents Packaging Diagram (Braille and Large Print)

Appendices

• Appendices in the Fall 2013 Retake Manual include:– Appendix A—Accommodations– Appendix B—Pearson Support and PearsonAccess– Appendix C—Test Security Statute and Rule– Appendix D—Forms, Cover Sheets, Checklists, Signs

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Appendix A:Accommodations• Appendix A provides specific information and instructions

regarding the following:– Accommodations for Students with Disabilities– Accommodations for English Language Learners– TestHear (Accommodated CBT Forms)—functionality information

and administration scripts– Regular Print Paper-Based Accommodations—administration

scripts and scripts for gridding or verifying student grid sheets– Special Documents—Braille and Large Print Test Administrator

Responsibilities Before, During, and After Testing • School personnel responsible for administering tests to students

with accommodations must familiarize themselves with all relevant information in Appendix A before testing.

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Appendix C:Test Security Statuteand Rule• Appendix C of the manual contains the following:

– Florida Test Security Statute (s. 1008.24, F.S.)– Florida State Board of Education Test Security Rule (6A-10.042)

• All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement.

• The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings.

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Appendix D: Forms, Cover Sheets, Checklists, Signs Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing: • FCAT 2.0 Test Administration and Security Agreement• Test Administrator Prohibited Activities Agreement• Test Materials Chain of Custody Form• Security Log• Blank Administration Record/Security Checklist• Test Administrator, School Assessment Coordinator, Technology

Coordinator, and District Assessment Coordinator Checklists• Do Not Disturb Sign • Session 1 and Session 2 Signs• Electronic Devices Sign• Cover Sheets (for organizing paper-based materials after testing)• CBT Worksheet 97

Comment Forms

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• After testing, test administrators, school assessment coordinators, technology coordinators, and district assessment coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/FallRetake.

• FDOE and Pearson appreciate feedback from district and school personnel.

Thank you for ensuring a secure and successful Fall 2013

Reading Retake administration.

Questions?

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