FACULTY

TRAINING

MANUAL

CREATED BY: SCC CURRICULUM OFFICE

1/20/2011

Table of Contents

Updating personal information .................................................................................................................... 4

Searching a course ....................................................................................................................................... 5

Creating a new course ................................................................................................................................. 7

COURSE COVER page ................................................................................................................................................. 8

COURSE UNITS/HOURS page ..................................................................................................................................... 9

DEGREE/TRANSFER APPLICABILITY page ................................................................................................................... 9

COMPARABLE TRANSFER COURSE* page ................................................................................................................ 10

STUDENT LEARNING OUTCOME page ...................................................................................................................... 10

COURSE CONTENT page ........................................................................................................................................... 11

METHODS OF EVALUATION page ............................................................................................................................ 12

COURSE RUBRICS page ............................................................................................................................................ 13

INSTRUCTIONAL METHODS page ............................................................................................................................. 13

DISTANCE EDUCATION* page .................................................................................................................................. 14

HONORS* page ........................................................................................................................................................ 15

COURSE MATERIAL page .......................................................................................................................................... 16

REQUISITES* page .................................................................................................................................................... 18

LIBRARY RESOURCES* page ..................................................................................................................................... 19

GENERAL EDUCATION* page ................................................................................................................................... 19

ASSIGNMENTS page ................................................................................................................................................. 20

ATTACHED FILES* page ............................................................................................................................................ 20

COMMON COURSE REPORT* page .......................................................................................................................... 20

Revising a new course................................................................................................................................ 22

COURSE COVER page ............................................................................................................................................... 24

COURSE UNITS/HOURS page ................................................................................................................................... 25

DEGREE/TRANSFER APPLICABILITY page ................................................................................................................. 25

COMPARABLE TRANSFER COURSE* page ................................................................................................................ 26

STUDENT LEARNING OUTCOME page ...................................................................................................................... 26

COURSE CONTENT page ........................................................................................................................................... 27

METHODS OF EVALUATION page ............................................................................................................................ 29

COURSE RUBRICS page ............................................................................................................................................ 30

INSTRUCTIONAL METHODS page ............................................................................................................................. 30

DISTANCE EDUCATION* page .................................................................................................................................. 31

HONORS* page ........................................................................................................................................................ 32

COURSE MATERIAL page .......................................................................................................................................... 33

REQUISITES* page .................................................................................................................................................... 35

LIBRARY RESOURCES* page ..................................................................................................................................... 36

GENERAL EDUCATION* page ................................................................................................................................... 36

ASSIGNMENTS page ................................................................................................................................................. 37

ATTACHED FILES* page ............................................................................................................................................ 37

COMMON COURSE REPORT* page .......................................................................................................................... 37

Approval of courses – Department Chair .................................................................................................... 39

Approval of courses – Deans ...................................................................................................................... 41

Updating personal information

Access Santiago Canyon College’s CurricUNET webpage at http://curricunet.com/sccc

Assigned User Name ______________ ex) ab12345 Password ______________ DEFAULT: first name; lowercase

Updated password ______________

Enter User Name and Password

From the CurricUNET menu (left side), under the Prefs menu heading click Personal Info Update all fields: First Name and Last Name, Preferred Name, appears on welcome menu Job Title, instructors – enter “Professor of” and list disciplines E-Mail Address, use best email address for contact User Name, create a user name that is convenient to remember Password, change your pass word here Address, use SCC’s mailing address: 8045 E. Chapman Ave., Orange, CA 92869 Business Phone, Business Fax, Home Phone, Mobile Phone, Web Address, IM Service and IM Address are all OPTIONAL.

Click OK

-- End --

Searching a course ALSO AVAILABLE TO SEARCH PROGRAMS AND USERS

Login to Santiago Canyon College’s CurricUNET webpage at http://curricunet.com/sccc Enter User Name and Password

From the CurricUNET menu (left side), under the Search menu heading click Course NOTE: Search function is available without login information

Enter search criteria For a broad search, select Status and Discipline. To narrow criteria, select any combination of the following fields:

For example, to search all Physics courses select Status:All and Discipline:PHYS-Physics

Click OK

Search Results screen will appear SYMBOL LEGEND

Course Outline Report Open Course Outline of Record (COR) in PDF form

MUST SIGN IN TO USE:

Course Impact Report View course impact on programs

Course Changes Report Indicate changes when revisions occur on a course

Edit Change/update course information

Copy Copy an existing course for modifications or for creation of new courses

Click Course Outline Report, , to view course

-- End --

Creating a new course 2 options (start from scratch or create a new course from an existing one)

Log into Santiago Canyon College’s CurricUNET webpage at http://curricunet.com/sccc Enter User Name and Password

From the CurricUNET menu (left side), under the Build menu heading click Courses

From the CurricUNET menu (left side), under the Course menu heading click Create Course

Under the Create New Course window:

Select appropriate Discipline from dropdown. Access is limited to designated departments. Assign Course Number. Verify with Curriculum Office to see if # is available. Enter Course Title, Catalog Description and Course Justification. For Spell Check, click icon. VERY CAREFULLY* select the appropriate Proposal Type from drop down.

* selecting incorrect proposal can stall approval processes

-- These fields will carry over onto next window -- Click OK

All pages* listed under the Course Checklist menu (right side) must be updated and ‘Finish’ed before submission for approvals *Pages not required are asterisked

COURSE COVER page

If course is cross listed, select appropriate discipline from Same-As Course dropdown. Catalog Course description auto populates from ‘Create New Course’ window. Use text editor tools for special formatting of text. Enter Course Purpose Catalog Justification description auto populates from ‘Create New Course’ window. Enter Proposed Start: Year and Semester Select Fall semester of next academic year Apprenticeship courses select APPR or AP321 All other course select Not Apprenticeship Select ‘Yes’ or ‘No’ for Pass/No Pass, Open Entry/Open Exit and Is this course shared with SAC? Click Save to stop and return at another time Click Finish to complete page for submission

COURSE UNITS/HOURS page Select if ‘Yes’ if Variable Units

Enter Units, Lecture Hours, Laboratory Hours, and Arranged Hours. Total Semester Contact Hours auto populates Enter Lecture and/or Laboratory for LHE Select appropriate Repeatability from dropdown. LMT is for Apprenticeship courses only. Grading Schemes auto populates based on Proposal Type* selected when course was initially created *See previous screen shot of ‘Create New Course’ Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Course Units/Hours page under Course Checklist will be green and check marked

DEGREE/TRANSFER APPLICABILITY page

Select appropriate Proposed For (check all that apply) AA/AS Degree: State Approval required

must be either required or a restricted elective Certificate of Achievement: State Approval required

must be either required or a restricted elective C-ID: IN PROGRESS – more info to follow Transferable Elective: course numbered 100 or higher Non Transferable: course less than 100 Basic Skills: check if basic skills applies CAN NOT BE Degree Applicable Low Unit Certificate: check if less than 18 units Distance Education: check if course can be offered online Honors: check if course is honors level Select appropriate Designation Credit Degree Applicable: any course that can be applied toward a degree, certificate of achievement or course numbered 100 or higher Credit Non-Degree: any course numbered less than 100 Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Deg./Trans. Appl. page under Course Checklist will be green and check marked

COMPARABLE TRANSFER COURSE* page *Not required for all submissions - ONLY courses for 100 or above

If a course has a comparable transfer course, please fill out this page Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Comparable Transfer Courses page under Course Checklist will be green and check marked

STUDENT LEARNING OUTCOME page Enter Student Learning Outcome Text.

Enter Assessment of the SLO listed above Select appropriate radio buttons for the SLO listed above. Check one box for each category. Click Add. Repeat steps above and enter another SLO. After a 2nd SLO, Finish button will appear Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Student Learning Outcomes page under Course Checklist will be green and check marked

COURSE CONTENT page Total Hours Needed auto populates from ‘Course Units/Hours’

page Here is where course content is broken down. For each topic: Enter Lecture or Lab hours. Unless lecture and lab hours are taught simultaneously, each topic must have separate instructional methods for content Lab content can be condensed into one course content entry. Lab content does not have to be broken up into its components. Enter Course Content Text Enter Objective Text Click Add after each entry of topic. Once the entered total content hours match total hours needed, three check marks appear at bottom Click Finish to complete page for submission

In order for page to be complete, YOU MUST SEE THREE GREEN CHECK MARKS

Once ‘Finish’ed, Course Content page under Course Checklist will be green and check marked

METHODS OF EVALUATION page

Select all Methods that apply. Enter any other Additional assessments. If a method is missing from the list, let the Curriculum Office know and one can be created. Methods of Evaluation should not be confused with Instructional Methods (to be discussed) Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Methods of Evaluation page under Course Checklist will be green and check marked

COURSE RUBRICS page

Enter Course Rubric. Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Course Rubrics page under Course Checklist will be green and check marked

INSTRUCTIONAL METHODS page

Select all Methods that apply. Distance Education auto populates from ‘Degree/Transferability’ page Enter any Other Methods. If a method is missing from the list, let the Curriculum Office know and one can be created. Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Instructional Methods page under Course Checklist will be green and check marked

DISTANCE EDUCATION* page *Not required for all submissions - ONLY courses marked Distance Education on Degree/Transferability page

If Method of Delivery applies to both, select 100% online. Fill out each field accordingly Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Distance Education page under Course Checklist will be green and check marked

HONORS* page *Not required for all submissions - ONLY courses marked Honors on Degree/Transferability page

Fill out each field accordingly Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Honors page under Course Checklist will be green and check marked

COURSE MATERIAL page

To add any course materials, click Add for any of the following options. Click Finish to complete page for submission

Textbook Enter Textbook data. Format Author as instructor on screen CAPITALIZE book titles Textbook cannot be older than 5 years without a rationale ISBNs should not include dashes Click Add after each textbook.

Manual Enter Manual data. Click Add after each manual.

Periodical Enter Periodical data. Click Add after each periodical.

Software Enter Software data. Click Add after each software.

Other Enter any materials that are not listed above here. Such materials include electronics, supplies, technology/websites, and specialty items from the bookstore.

Once ‘Finish’ed, Course Materials page under Course Checklist will be green and check marked

REQUISITES* page *Not required for all submissions - ONLY courses with requisites

Select Requisite Type from drop down Click Add after each requisite Select Course # and Title Select Approval Code Add Comment or Non Course Requirement Use Condition if you are going to add any additional or other prerequisites. If only one Requisite, click Add and then Finish.

To add multiple requisites (selecting a Condition of ‘and’, ‘and/or’ or ‘or’); repeat previous steps

Once ‘Finish’ed, Requisites page under Course Checklist will be green and check marked

LIBRARY RESOURCES* page *Not required for all submissions - ONLY courses with library reserves

Enter all materials available to the students in the library for this particular course here in Library Resources

Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Library Resources page under Course Checklist will be green and check marked

GENERAL EDUCATION* page *Not required for all submissions - ONLY courses transfer or general education status

• Select Proposed For from drop down • Choose SCC GE, CSU GE or IGETC if applicable. • Click Add after each requisite • Select Transfer Status and select UC/CSU, CSU or Non

Transferable Category. • Click Add • Click Finish after each category

Once ‘Finish’ed, General Education page under Course Checklist will be green and check marked

ASSIGNMENTS page

Enter Assignment Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Assignments page under Course Checklist will be green and check marked

ATTACHED FILES* page *Not required for all submissions

Click Finish to complete page for submission

Once ‘Finish’ed, ATTACHED FILES page under Course Checklist will be green and check marked

COMMON COURSE REPORT* page *Not required for all submissions

If a course is shared, SAC department chairs will have limited viewing to the following screens for approvals:

▪ Course Cover

▪ Course Units/Hours

▪ Requisites

▪ General Education

Once all required pages are ‘Finish’ed, a blue Submit button will appear in the CurricUNET menu.

Course will enter approval process. Next step – articulation review.

To check status of proposed courses click My Proposals on the CurricUNET menu (left side) under Track.

Click Check Status

-- End --

Revising a new course

Log into Santiago Canyon College’s CurricUNET webpage at http://curricunet.com/sccc Enter User Name and Password

From the CurricUNET menu (left side), under the Build menu heading click Courses

From the CurricUNET menu (left side), under the Course menu heading click Course Modification

Under ‘Course Search’ window, search for course you wish to revise.

You can search by any combination of Status, Discipline, Course Number and Course Title Click OK

Under ‘Course Search Results’ window, search for course you wish to revise.

Click the ‘Copy’ button for the course you wish to revise.

Under ‘Course Review Proposal’ window, select the appropriate Proposal Type from the dropdown menu. Click Next.

Under the next ‘Course Review Proposal’ window, enter a Rationale. Click OK.

All pages* listed under the Course Checklist menu (right side) must be updated and ‘Finish’ed before submission for approvals *Pages not required are asterisked

COURSE COVER page

Verify or revise the following fields: Discipline, Course Number, Course Title, Same-As Course, Catalog Course Description, Course Purpose, Justification, Which type of course is this?, Pass/No Pass, Open Entry/Open Exit Is this course shared with SAC? Enter Justification. This field is required for State submission to explain the role of the course in a program or general education. Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Course Cover page under Course Checklist will be green and check marked

COURSE UNITS/HOURS page

Verify or revise the following fields: Variable Units Units, Lecture Hours, Laboratory Hours, Arranged Hours, Total Semester Contact Hours (auto populates), LHE: Lecture & Lab, Repeatability, LMT is for Apprenticeship courses only. Grading Scheme (auto populates), Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Course Units/Hours page under Course Checklist will be green and check marked

DEGREE/TRANSFER APPLICABILITY page

Verify or revise the following Proposed For field (check all that apply) AA/AS Degree: State Approval required

must be either required or a restricted elective Certificate of Achievement: State Approval required

must be either required or a restricted elective C-ID: IN PROGRESS – SB1440 regulations Transferable Elective: course numbered 100 or higher Non Transferable: course less than 100 Basic Skills: check if basic skills applies CAN NOT BE Degree Applicable Low Unit Certificate: check if less than 18 units Distance Education: check if course can be offered online Honors: check if course is honors level Select appropriate Designation Credit Degree Applicable:

any course that can be applied toward a degree, certificate of achievement or course numbered 100 or higher

Credit Non-Degree: any course numbered less than 100

Once ‘Finish’ed, Degree/Transferability Applicability page under Course Checklist will be green and check marked

COMPARABLE TRANSFER COURSE* page *Not required for all submissions - ONLY courses for 100 or above

Verify or revise the Comparable Transfer Courses Click Add after each Comparable Course Click Finish to complete page for submission

Once ‘Finish’ed, Comparable Transfer Courses page under Course Checklist will be green and check marked

STUDENT LEARNING OUTCOME page

Verify or revise the Student Learning Outcomes To edit or update Outcome Text or Assessment, click the edit,

, icon Make the appropriate revision. Click Save. To add a Student Learning Outcome, enter Outcome Text and Assessment, then select the appropriate radio buttons below. Click Add. Click Finish to complete page for submission

Once ‘Finish’ed, Student Learning Outcomes page under Course Checklist will be green and check marked

COURSE CONTENT page

Total Hours Needed auto populates from ‘Course Units/Hours’ page To edit or update Course Content, click the edit, , icon Make the appropriate revision. Click Save. To add Course Content, enter Approximate Time in Hours: Lecture or Lab*, Unless lecture and lab hours are taught simultaneously, each topic must have separate instructional methods for content Course Content Text and Objective Text. Click Add after each entry of topic. *Lab content can be condensed into one course content entry. Lab content does not have to be broken up into its components. To delete Course Content, click the delete, , icon Click Yes when prompted , “Are you sure you wish to delete this information?” Once the entered total content hours match total hours needed, three check marks appear at bottom

In order for page to be complete, YOU MUST SEE THREE GREEN CHECK MARKS

Once ‘Finish’ed, Course Content page under Course Checklist will be green and check marked

METHODS OF EVALUATION page

Verify or revise all Methods. Methods of Evaluation should not be confused with Instructional Methods (to be discussed)

Verify or revise any Additional assessments.

If an important method is missing from the list, let the Curriculum Office know and one can be created.

Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Methods of Evaluation page under Course Checklist will be green and check marked

COURSE RUBRICS page

Verify or revise all Point scale or other Measurements. Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Course Rubrics page under Course Checklist will be green and check marked

INSTRUCTIONAL METHODS page

Verify or revise all Methods. Distance Education auto populates from ‘Degree/Transferability’ page Verify or revise any Other Methods. If a method is missing from the list, let the Curriculum Office know and one can be created. Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Instructional Methods page under Course Checklist will be green and check marked

DISTANCE EDUCATION* page *Not required for all submissions - ONLY courses marked Distance Education on Degree/Transferability page

If Method of Delivery applies to both, select 100% online. If a course is marked as Distance Education on the ‘Degree/Transferability’ page you must fill this out. Fill out each field accordingly Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Distance Education page under Course Checklist will be green and check marked

HONORS* page *Not required for all submissions - ONLY courses marked Honors on Degree/Transferability page

Fill out each field accordingly Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Honors page under Course Checklist will be green and check marked

COURSE MATERIAL page

To edit or update Course Material, click the edit, , icon Make the appropriate revision. Click Save. Click Finish if page is complete and ready for submission

To add any course materials, click Add for any of the following options.

Textbook Enter Textbook data. Format Author as instructor on screen CAPITALIZE book titles Textbook cannot be older than 5 years without a rationale ISBNs should not include dashes Click Add after each textbook.

Manual Enter Manual data. Click Add after each manual.

Periodical Enter Periodical data. Click Add after each periodical.

Software Enter Software data. Click Add after each software.

Other Enter any materials that are not listed above here. Such materials include electronics, supplies, technology/websites, and specialty items from the bookstore.

Once ‘Finish’ed, Course Materials page under Course Checklist will be green and check marked

REQUISITES* page *Not required for all submissions - ONLY courses with requisites

Verify or revise Requisite Types. To edit or update Course Material, click the edit, , icon. Make the appropriate revision. Click Save.

To add a prerequisite, click Add after each requisite Select Course # and Title Select Approval Code Add Comment or Non Course Requirement Use Condition if you are going to add any additional or other prerequisites. If only one Requisite, click Add and then Finish.

To add multiple requisites (selecting a Condition of ‘and’, ‘and/or’ or ‘or’); repeat previous steps

After all requisites are entered, click Finish to complete page for submission Once ‘Finish’ed, Requisites page under Course Checklist will be green and check marked

LIBRARY RESOURCES* page *Not required for all submissions - ONLY courses with library reserves

Verify, revise or enter all materials available to the students in the library for this particular course here in Library Resources

Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Library Resources page under Course Checklist will be green and check marked

GENERAL EDUCATION* page *Not required for all submissions - ONLY courses transfer or general education status

To remove general education, click delete, . To add general education, select Proposed For from drop down Choose SCC GE, CSU GE or IGETC if applicable. Click Add after each requisite Select Transfer Status and select UC/CSU, CSU or Non Transferable Category. Click Add

Once ‘Finish’ed, General Education page under Course Checklist will be green and check marked

ASSIGNMENTS page

Verify, revise or enter Assignments. Click Save to stop and return at another time Click Finish to complete page for submission

Once ‘Finish’ed, Assignments page under Course Checklist will be green and check marked

ATTACHED FILES* page *Not required for all submissions

Click Finish to complete page for submission

Once ‘Finish’ed, ATTACHED FILES page under Course Checklist will be green and check marked

COMMON COURSE REPORT* page

*Not required for all submissions If a course is shared, SAC department chairs will have limited viewing to the following screens for approvals:

▪ Course Cover ▪ Course Units/Hours ▪ Requisites ▪ General Education

Once all required pages are ‘Finish’ed, a blue Submit button will appear in the CurricUNET menu.

Click Submit.

Course will enter approval process. Next step – articulation review

To check status of proposed courses click My Proposals on the CurricUNET menu (left side) under Track.

Click Check Status for the course you wish to review.

Approval of courses – Department Chair

Login to Santiago Canyon College’s CurricUNET webpage at http://curricunet.com/sccc Enter User Name and Password

From the CurricUNET menu (left side), under the Track menu heading click My Approvals

From the dropdown for Select Role, select Department Chair

Click Next

From the dropdown for Select Role, select Department Chair SYMBOL LEGEND

Edit Change/update course information

Course Outline Report Open Course Outline of Record (COR) in PDF form

Course Impact Report View course impact on programs

Visual Report View flow chart of approval process actions

Comments View approval process actions with comments

Click Review and Take Action

*** ALL COMMENTS ARE PERMANENT *** All users that are part of the approval process can view comments

Enter Comments. Select Action from dropdown. Approve – moves to Dean for approval Hold For Changes – moves back to Originator for changes If Hold For Changes is selected, please make sure to include what changes are required in the Comments section. Department Not Supported – course stalls in the approval process Enter Save

Once Save is clicked, the course will leave the department chair queue and move on to the next step

-- End --

Approval of courses – Deans

Login to Santiago Canyon College’s CurricUNET webpage at http://curricunet.com/sccc Enter User Name and Password

From the CurricUNET menu (left side), under the Track menu heading click My Approvals

From the dropdown for Select Role, select Division Dean

Click Next

SYMBOL LEGEND

Edit Change/update course information

Course Outline Report Open Course Outline of Record (COR) in PDF form

Course Impact Report View course impact on programs

Visual Report View flow chart of approval process actions

Comments View approval process actions with comments

Click Review and Take Action

*** ALL COMMENTS ARE PERMANENT *** All users that are part of the approval process can view comments

Enter Comments. Select Action from dropdown. Approve – moves to Curriculum Cluster for approval Hold For Changes – moves back to Originator for changes If Hold For Changes is selected, please make sure to include what changes are required in the Comments section. Dean Not Supported – the proposal will still move along the proposal process Enter Save

Once Save is clicked, the course will leave the dean’s queue and move on to the next step

-- End --