Faculty and Staff, Student Labs Program Update

Information Technology

Fiscal Year 2013

Standardize make/models/configurations of desktop and laptops used on the UMass Lowell campus.

Standardize UMass Lowell’s software deployment by having a standard

image with licensed software on each computer. Work toward having our desktop and laptop technology be no more than

4 years old to support faculty and staff computing requirements Normalize our spending on PC technology by replacing approximately

25% of UMass Lowell’s PC inventory each year. Establish a centralized project budget to pay for computers acquired

through the program; department budgets will not need to pay for CRP computers unless selecting the premium configurations.

Offer robust support for faculty and staff who are issued computers

through this program

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Asset tag and place each computer into UMass Lowell’s inventory. Enhance security by securely disposing of computers at the end of

their 4 year lifecycle. It is important to ensure that UMass Lowell complies with auditor and regulatory requirements for destruction of personally identifiable information and confidential data.

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Planning

Acquisition

Setup and Install

Manage and Support

Evolution and Retirement

Computers include… Refreshed models from last year, processor improvements 4 Year Warranty (3 year from manufacturer, year 4 self-insured) 22” LCD monitor (desktops and laptops as applicable) Keyboard & Mouse Dock (Lenovo laptops only) Adapter Cables (laptops only as applicable) Computer Lifecycle Services

Ordering, asset tagging, software imaging/setup, secure disposal UML ‘Core’ software

McAfee Anti-Virus, MS Windows OS, Mac OS, MS Office, MS Visio, MS Project, Adobe CS6 Premium Design, SPSS, MS Exchange licensing, Computrace (laptops only) (home use available for most products listed above)

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PD – Primary Computer LD – Lab Computer

RD – Research Computer

SDSUP – Supplemental Computer Supported

SDNSUP – Supplemental Computer Not Supported

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Category PD LD RD SDSUP SDNSUP

Groups • 01 Employees • Library • Technology

Enhanced Classroom

Instruction Labs

• Researcher • Faculty

• 03 Employees • Secondary

Devices

Campus Community

CRP Funded Yes Yes No No No

Use Hardware Standards

Yes Yes Encouraged Encouraged No

Replenished every 4 yrs

Yes Yes Department decision

Department decision

Department decision

Hardware and Software Supported By

IT or Campus Technicians

Campus Technicians or IT with charge

Campus Technicians or outside resource

IT or Campus Technicians if standard used and replenished every 4 years, otherwise outside resource

Outside resource

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One system per eligible employee purchased through the program budget.

Approximately 25% of full time benefitted staff and faculty whose computers are 4 years or older are replenished every year.

In a given year the demand may outweigh the budget. As such: • For Faculty, the Provost’s office will review and approve the faculty member list for program

eligibility. • For Staff, the respective Vice Chancellor’s office will review and approve the staff member list

for program eligibility.

Eligible employees will select computers from the list of hardware standards in discussion with their Dean or Director.

The program budget will fund the business model computers.

When Premium model computers are selected, the program budget will fund the price of the business model computer and the Department, College, or Provost is responsible for funding the difference in price between the Premium model and Business model.

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Faculty and Staff selecting laptops as their primary computer may also select a monitor, dock and keyboard/mouse. ◦ Re-using existing monitors, keyboards and docks (if compatible) will save the

overall program money and allow the program to fund equipment for more program-eligible employees.

Faculty and Staff in this program will turn in their primary system

before receiving a new system. ◦ Secure disposition of equipment and data is a priority of the program.

Desktops purchased through the program budget may not leave

the campus. For all new employees, the department or Provost will fund their

equipment. These systems will be eligible for replacement under this program in 4 years. Selecting from the hardware standards will ensure full support of desktops and laptops.

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Recommended models from the Faculty sub-committee:

Recommended business models are highlighted in blue.

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Recommended models from the Faculty sub-committee:

Notes: 1. Recommended business models are highlighted in blue. 2. Laptops also include 22” LCD monitor, keyboard, and mouse. Lenovo laptops also include dock.

Model Components Use Price For

Apple Mouse/Keyboard

Keyboard with numeric keypad

With MacBook Pro

$118.00 Laptops

Windows Wireless Mouse/Keyboard

Keyboard with numeric keypad

With Windows laptop

$39.99 Laptops

22” monitor Flat panel With MacBook Pro/Air or Windows Laptop

$165.00 Laptops

Dock T-Series With Windows Business or Premium Laptop

$145.00 Laptops

Dock X-Series With Windows Tablet

$268.00 Laptops

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Faculty Faculty eligible for this program will be funded the Business machine of their choice. They may upgrade to the Premium machine with the department, College or Provost paying the difference between the Premium and Business computer.

Staff

Directors or department chairs will make these selections for their staff who are eligible for this program. Staff will be funded the Business machine. Directors may upgrade to the Premium machine for their staff with the department or college account paying the difference between the Premium and Business machine.

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Student labs are upgraded based on the same selection process used for faculty and staff. Computers 4 years old are replaced to better support faculty and student computing requirements on campus.

Most public general purpose student labs are funded through the University’s student technology fee.

Student lab upgrades are generally based on business standard configurations except where there are specific needs.

If a specialized model is selected, the cost difference between the business model and specialized model would be funded by the department, College or Provost.

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We will be reviewing this program every year. There will be lessons learned from each implementation year. We thank you for your participation in the program. Most of all we hope to hear from you.

If you have specific questions about the program, models/configurations, or want to check your eligibility, please contact the IT Help Center at x4357 or email computer_configurations@uml.edu.

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