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FACTS FOR MEMBERS
ASTM INTERNATIONAL COMMITTEE D02
ON
PETROLEUM PRODUCTS, LIQUID FUELS,AND
LUBRICANTS
DECEMBER 2016
PREFACE
A short history, basic philosophy, rules, and information that guide Committee D02 are
provided in this pamphlet. It is not meant to be a substitute for either the formal Bylaws of
ASTM International or the Regulations Governing ASTM International Technical Committees. It
does include the Bylaws governing ASTM International Committee D02 on Petroleum Products
and Lubricants. This document's intent is to assist Committee D02 members with information
on the committee’s operation, organization, and procedures.
Other documents that will be of value to D02 members include the following,
available from ASTM International Headquarters and from the ASTM International website
(www.astm.org):
ASTM Regulations and Governing Documents:
Regulations Governing ASTM Technical Committees: http://www.astm.org/COMMIT/Regs.pdf
ASTM Form and Style Manual: http://www.astm.org/COMMIT/Blue_Book.pdf
Committee Officer Handbook: http://www.astm.org/COMMIT/RedBook5.pdf
Strategic Planning Manual – template http://www.astm.org/COMMIT/planmanual98.pdf
Committee D02 on Petroleum Products, Liquid Fuels and Lubricants:1. ASTM Committee D02 ByLaws:
a. Available under MyASTM in MyCommittees; Committee Documents section2. D02 Meetings Requirement Form3. D02 Subcommittee Report to Main Template4. D02 Informational Brochure and Fact Sheet5. D02 Member Orientation Presentation
CONTENTS
Section 1 – Introduction
Section 2 – History of Committee D02
Section 3 – Committee Activities
Section 4 –Committee Bylaws
Annex A1 – Awards
Section 5 –Development of a Standard
Information Items as Attachments:
1. Structure of ASTM International Committee D02
2. Subcommittee Scopes
3. Research Report Format Guide
4. Committee Guidelines for Listing or Replacement of Test Equipment Suppliers in
Standard Test Methods
5. Guide to Quality Control Section in D02 Test Methods
6. Joining Committee D02
7. Subcommittee Report to Committee D02
8. Training Course Development Protocol for ASTM International Sponsored Training
9. Harmonization for Technically Equivalent ASTM International/EI Test Methods
Appendix A – Subcommittee Operating Guidelines:
1. ByLaws Governing ASTM Subcommittee D02.01 on Combustion Characteristics2. Guidelines on Standards Development: ASTM Subcommittee D02.043. Lessons Learned while Conducting Interlaboratory Studies: D02.074. Instructions for completing the ballot template: D02.145. Protocol: subcommittee D02.a review process for ballots and Balanced Voting
System: D02.A6. Collection of guidelines for test method writers: D02.B7. Manual of Operation: D02.E8. Operating Procedures: D02.J
FACTS FOR MEMBERSASTM COMMITTEE D02 ON
PETROLEUM PRODUCTS, LIQUID FUELS, AND LUBRICANTS
Section 1 – IntroductionASTM was formed in 1902 for the purpose of promoting knowledge of the materials of
engineering and for standardizing specifications and methods of testing. Each of the more
than130 technical committees is responsible for developing standards in its own area of interest
and expertise, while following the principles of due process, open debate, and fair treatment of
all interests that have been established by the parent ASTM organization.
Committee D02 on Petroleum Products and Lubricants is one of these technical
committees. At present, it is the largest ASTM technical committee and its many members
are engaged in the work of Committee D02 and its Subcommittees. Committee D02 has the
responsibility for developing standards in the fields of petroleum products, liquid fuels and
lubricants within the limits imposed by its scope (ARTICLE 2, D02 By laws).
Section 2 – History
The beginnings of Committee D02 were quite modest. ASTM was only two years old
when its Executive Committee recognized the need for standards in the petroleum industry. In
a meeting at the Engineer’s Club in Philadelphia, Pennsylvania, on October 22, 1904, ASTM
appointed a Committee on Standard Tests for Lubricants. The new committee, Committee N,
held its first meeting during May 1905, in the rooms of the Engineers Society of Western
Pennsylvania, Pittsburgh, Pennsylvania.
Committee N was small, but flourished from the start. It had a charter membership of
only ten persons. The Chairman was W. M. Davis (American Sheet and Tin Plate Company)
and the Secretary was J. M. Jeffers (National Tube Company). The other eight members were:
W. A. Converse; Dearborn Drug and Chemical Works
H. Gill; Massachusetts Institute of Technology
FACTS FOR MEMBERS
Page 2
E. D. Nelson; Pennsylvania Railroad System
W. M. Marks; Navy Department, Bureau of Steam Engineering
J. H. Pew; Sun Oil Company
S. W. Stratton; National Bureau of Standards
G. H. Taber; Gulf Refining Company
E. Ward; Pittsburgh Coal Company
As the Society grew, it ran out of letters for the naming of committees and as a
consequence adopted a new system for committee designation. Committee N was renamed
Committee D02, and the designation has remained. In 1920, the title of Committee D02 was
changed to “Petroleum Products and Lubricants” and its scope broadened in keeping with the
new title.
By 1923, the Committee had a membership of eighty persons, i.e., less than the number of
people that currently serve on just one of the larger subcommittees in D02. These early members
created the foundations of philosophy that have guided the Committee to this day. As the hard
work of the few early members bore fruit, more persons and organizations were attracted.
Each decade has confronted the Committee with new challenges. To meet these
challenges and ever-increasing requirements to develop more standards, the Committee has
added subordinate organizations called subcommittees. Presently Committee D02 has an
Executive Subcommittee, 12 subcommittees organized around specific products, 13
subcommittees organized on the basis of physical properties or analytical techniques, and 6
Coordinating Subcommittees that handle matters pertaining to D02 Standards; Thermometry;
Proficiency Testing Programs; International Standardization Activities; Quality Assurance and
Statistics; Terminology; In-Service Lubricant Testing and Condition Monitoring Services.
The Committee has been led by many outstanding chairmen from the beginning.
W. M. Davis 1904 - 1906A. H. Gill 1906 - 1914C. P. VanGundy 1915 - 1928F. A. Hull 1928 - 1931T. A. Boyd 1931 - 1946C. Dantsizen 1946 - 1949
O. L. Maag 1949 - 1955H. M. Smith 1955 - 1966J. O. Stephens 1966 - 1967L. B. Sargent, Jr. 1967- 1976S. D. Andrews 1976 - 1981P. L. Strigner 1981 - 1987
FACTS FOR MEMBERS
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E. W. White 1988 - 1993N. D. Smith 1994 - 1999W. J. Bover 2000 - 2005
K. O. Henderson 2006 - 2011R. F. Jennings2012 - 2017
The Committee D02 Secretaries have been an important factor in the overall success of
the Committee. The following have served as Secretary of D02.
H. V. Wille 1905 - 1906J. M. Jeffers 1906 - 1914K. G. Mackenzie 1914 - 1922V. H. Manning 1922 - 1925R. P. Anderson 1925 - 1945D. V. Stroop 1945 - 1946W. T. Gunn 1968 - 1976B. R. Hall 1976 - 1982E. B. Woods 1982 - 1983R. J. Young 1983 - 1983E. A. Thompson 1984 - 1992
J. K. Walters 1992 - 1994K. O. Henderson 1994 - 1999W. J. Bover 1994 - 1999M. A. Collier 2000 - 2005J. L. Lane 2000 - 2005R. A. Cherrillo 2006 - 2011M. A. Collier 2006 – 2011H. Hamje 2012 – 2013S. Fenwick 2012 -H. Abi-Akar 2014 -
Section 3 – Committee Activities
A. Principal Activities
The principal activity of Committee D02 is the development of standard test methods,
specifications, practices, terminology and classifications for petroleum, petroleum products,
including petrochemical and liquefied petroleum gases and lubricants. Since its inception, the
committee has developed more than 800 standards Approved by ASTM. Publications in which
these methods or specifications appear include:
Section 5 - Petroleum Products, Lubricants, and Fossil Fuels1. Volume 05.01 Petroleum Products, Liquid Fuels, and Lubricants (I): C1234-D3710
2. Volume 05.02 Petroleum Products, Liquid Fuels, and Lubricants (II): D3711-D6122
3. Volume 05.03 Petroleum Products, Liquid Fuels, and Lubricants (III): D6138-D6971
4. Volume 05.04 Petroleum Products, Liquid Fuels, and Lubricants (IV): D6973-D7755
5. Volume 05.05 Petroleum Products, Liquid Fuels, and Lubricants (V): D7756–latest;Combustion Characteristics; Manufactured Carbon and Graphite Products
6. Volume 05.06 Gaseous Fuels; Coal and Coke; Catalysts; Bioenergy and IndustrialChemicals from Biomass
FACTS FOR MEMBERS
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7. ASTM - API - EI Petroleum Measurement Tables (D1250). These tables were produced
as a joint effort among ASTM, the American Petroleum Institute (API), and the Energy
Institute (EI) in London. The tables encompass the American, British, and Metric
dimensional systems.
There are many other ASTM publications on Petroleum Products, Lubricants, and Fossil
Fuels, which can be found on the ASTM web page: www.astm.org. D02 has published a
number of very highly regarded Manuals, Monographs and Dataseries. In addition, the
committee has produced Symposia Papers and STPs.
B. Liaison Activities
ASTM Committee D02 on Petroleum Products and Lubricants is probably the best-
known standards body formulating methods of test, specifications, practices and guides,
standardized terminology and other standards in its field. Its reputation has spread beyond the
borders of the United States to countries throughout the world. Committee D02 maintains a
close liaison with the Energy Institute (EI), London, United Kingdom. Committee D02
cooperates with the American Petroleum Institute (API).
Within the ASTM family, Committee D02 maintains contact with a number of other
technical committees which are active in fields of interest to D02 members. The material
covered by the work of those committees is, of course, excluded from the scope of the
Committee D02 activities. Some of those committees are:
D01 Paint and Related Coatings, Materials,and ApplicationsD03 Gaseous FuelsD04 Road and Paving MaterialsD11 Rubber and Rubber-like MaterialsD15 Engine Coolants and Related FluidsD16 Aromatic Hydrocarbons and RelatedChemicalsD19 WaterD22 Air QualityD24 Carbon BlackD27 Electrical Insulating Liquids and GasesD28 Activated CarbonE11 Quality and StatisticsE20 Temperature Measurement
E44 Solar, Geothermal and OtherAlternative Energy SourcesE48 Bioenergy and Industrial Chemicalsfrom BiomassE60 SustainabilityE62 Industrial BiotechnologyF20 Hazardous Substances and Oil SpillResponseF25 Ships and Marine TechnologyF39 Aircraft SystemsF44 General Aviation AircraftG01 Corrosion of MetalsG02 Wear and ErosionG03 Weathering and Durability
FACTS FOR MEMBERS
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C. Miscellaneous Activities
The committee’s other activities fall within the area defined in its scope as promotion of
knowledge of Petroleum Products, Liquid Fuels, and Lubricants. To achieve this objective the
committee sponsors special technical publications, symposiums, workshops, research reports,
and conducts cooperative test programs.
Generally symposiums are held when there is a specific need within Committee D02 to
present and discuss new developments in technology and testing techniques. Papers and
discussions presented at symposiums are often published as an ASTM publication.
Subcommittees of Committee D02 conduct cooperative laboratory test programs to
evaluate new test methods and improvements in existing methods. Subcommittees are
required to officially file Research Reports with the Society to receive assigned permanent RR
numbers for these cooperative laboratory test programs. These reports provide a convenient
means to reference the information in standards or other relevant publications. Individuals may
avail themselves of this information by requesting the appropriate RR number from ASTM
Headquarters.
Some members of D02 also promote knowledge as instructors for the ASTM Technical
& Professional Training courses. Courses currently being offered related to petroleum are
Aviation Fuels: Specifications and Test Methods; Marine Fuels: Specifications, Testing,
Purchase, and Use; Gasoline: Specifications, Testing, and Technology; Crude Oil: Sampling,
Testing, and Evaluation; Diesel Fuel: Specifications and Test Methods, Statistics and Quality
Assurance.
Coordinating Subcommittee 92 on Proficiency Testing Programs oversees a program
which provides participating laboratories an opportunity to check their property measurement
performance. The program covers a number of commercial products which are sent to
participating laboratories periodically. The results are returned to the ASTM Proficiency Testing
Department for tabulation and analysis. Copies of the coded data and analysis are then
returned to the participating laboratories. Copies are also provided to the subcommittees
responsible for the test methods in the program. Both cases provide interested parties with the
capability to evaluate their performance in making the measurements or evaluate the
performance of the test method.
FACTS FOR MEMBERS
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Section 4 – BYLAWS
Initially adopted by Committee: 26 June 1997Initially approved by COTCO: 28 August 1997Revised by Committee: December, 11, 2008Revision approved by COTCO: March 3, 2009Revision approved by COTCO: September 28, 2010Revision approved by COTCO: September 11, 2013Revision approved by COTCO: September 16, 2014
Article 1 – Regulations
1.1 These bylaws are subject to the Regulations Governing ASTM International
Technical Committees, hereinafter referred to as the Regulations, and are in accordance with
the Bylaws of ASTM International. Committee D02 will hereinafter be referred to as the
Committee when used in a general sense, The term "Main Committee" will be used when
referring to the Approved members of Committee D02 and especially to the final meetings of
each semiannual meeting where the Subcommittees report on their activities and recommend
actions.
1.2 This edition of the Committee Bylaws was adopted and Approved under the
Regulations.
Article 2 – Scope
2.1 The scope of the Committee shall be the promotion of knowledge and the
promulgation of standard specifications, classifications, test methods, practices, guides, and
terminology in the following technical fields:
2.1.1 Liquid fuels derived from: petroleum or the liquefaction of coal, shale, oil sands,
or other naturally occurring materials; liquefied petroleum gas (LPG) and other compressed
liquefied fuels; liquid fuels derived from biological materials ('biofuels'); synthesized liquid fuels
(also known as renewable or alternative fuels) and oxygenates as fuels or components thereof.
Such liquid fuels encompass fuels used for aviation, automotive, burner, diesel, gas turbine, and
marine services.
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2.1.2 Lubricants derived in whole or in part from petroleum and non-petroleum
sources, including synthetics (such as ester lubricating oils), biological, or naturally occurring
(mined) materials.
2.1.3 Hydraulic fluids whether derived in whole or in part from petroleum or from other
sources;
2.1.4 Gaseous or liquid hydrocarbons (including liquefied petroleum gas (LPG), and
mixtures of hydrocarbons, for chemical and special uses, and fuel products derived therefrom;
2.1.5 Petroleum coke, industrial carbons, and industrial pitches derived in whole or in
part from petroleum liquids;
2.1.6 Petrolatum and petroleum waxes;
2.1.7 Additives and other substances which affect the product characteristics of fuels,
lubricants, and other products within the scope of the Committee.
2.2 Also included within the scope of the Committee shall be the promotion of
knowledge and the promulgation of standards on the environmental persistence
(biodegradation), ecotoxicity, and bioaccumulation of the products indicated in Section 2.1.
2.3 Specifically excluded from the scope of the Committee are standards related to
the following technical areas:
2.3.1 Gaseous fuels, including natural gas (including LNG and CNG), hydrogen and
manufactured gases such as water gas;
2.3.2 Aromatic and naphthenic hydrocarbons containing six or more carbon atoms,
and used in chemical manufacture;
2.3.3 Road and paving materials, bituminous waterproofing and roofing materials;
2.3.4 Paint thinners;
2.3.5 Electrical insulating materials.
2.4 The work of this Committee shall be coordinated with other ASTM International
committees and with organizations having mutual interests.
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Article 3 – Membership
3.1 Procedure - The Regulations describe the procedures for requesting and
maintaining membership in a Committee. Membership on the Main Committee and its
Subcommittees shall include individual members, official representatives of organizational
memberships, and affiliates. All members of the Society showing ability and willingness to
contribute to the work of the Committee are eligible.
3.2 Committee Balance - The Main Committee is a classified committee, which
means the combined number of voting user, consumer, and general interest members shall
equal or exceed the number of voting producer members. Therefore, appointment to voting
membership may be made whenever the balance between producer members and the
combination of members in the user, consumer, and general interest categories permits. A
Committee Secretary shall act on each application for membership and shall assign a
classification and voting status. All membership actions are subject to confirmation by the
Executive Subcommittee.
3.3 Termination of Committee Official Vote
3.3.1 A Main Committee member's official vote may be terminated for failure to return
Main Committee ballots. Notices of failure to return Main Committee ballots and pending
termination of official votes shall be sent by Headquarters. Failure to return three consecutive
main committee ballots shall result in termination of official votes in the absence of
circumstances acceptable to the Executive Subcommittee.
3.3.2 A committee member may appeal first to the Executive Subcommittee and then,
if necessary, to COTCO for consideration of reinstatement of the official vote.
3.4 Termination of Subcommittee Official Vote
3.4.1 A Subcommittee member's official vote may be terminated for failure to return
Subcommittee ballots. Notice of failure to return subcommittee ballots and pending termination
of official votes shall be sent by Headquarters. Failure to return three consecutive
subcommittee ballots shall result in termination of official votes in the absence of circumstances
acceptable to the subcommittee chairman.
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3.4.2 A subcommittee member may appeal to the subcommittee chairman and then, if
necessary, to the committee’s Executive Subcommittee for consideration of reinstatement of the
official vote.
3.5 Affiliate Members
3.5.1 A person having special knowledge either as a technically qualified individual or
as an ultimate consumer may be invited by the Committee to participate on the Main Committee
or on a Subcommittee.
3.5.2 Such individuals shall be considered for approval as Affiliate Members by the
Executive Subcommittee.
3.5.3 The Executive Subcommittee shall annually reapprove the list of affiliate
members and determine whether there is a continuing need for their expertise.
3.6 Changes in Membership Status
3.6.1 Resignations shall be sent to ASTM International Headquarters by the member
or by the Committee/Subcommittee Secretaries. Changes in employment, including retirement,
shall also be reported promptly to the Committee/Subcommittee Secretaries. Either a
resignation or a membership application shall be submitted to ASTM International
Headquarters.
3.6.2 A member changing employment but not tendering a resignation shall remain on
the Committee/Subcommittee roster without official vote pending Executive Subcommittee/
Subcommittee Advisory approval of a new membership application.
3.6.3 Membership shall be terminated for lapse of Society membership.
Article 4 – Classification and Voting Interest
4.1 On classified committees and subcommittees, members shall be classified
according to voting interest. The classification of a member at main committee may be different
from the classification at subcommittee level; however, a member classified on any
subcommittee as a producer shall be classified as a producer on the main committee.
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4.1.1 Producer - a member who represents a voting interest that produces or sells
materials, products, systems, or services covered by the Committee or Subcommittee Scope.
4.1.2 User - a member who represents a voting interest that purchases or uses the
materials, products, systems, or services other than for household use covered in the
Committee or Subcommittee Scope provide that the member could not also be classified as a
producer.
4.1.3 Consumer - a member who primarily purchases, or represents those who
purchase, Products and services for household use within the Committee or Subcommittee
Scope.
4.1.4 General Interest Member - a member who cannot be categorized as a producer,
user, or consumer.
Discussion - User and general interest classifications are composed of multiple interest
categories such as government, academia, testing laboratories, consultants, etc., and no one of
the interest categories constitutes a majority of the total committee membership.
4.2 Consultants:
4.2.1 A member serving as a consultant retained by a voting interest, whereby the
arrangement includes representing it on an ASTM committee or subcommittee, shall be
considered the same classification and voting interest as that by which the member is retained
4.2.2 A member serving as a consultant for multiple voting interests of exclusively the
same classification shall be classified in accordance with those voting interests’ principal
business activities.
4.3 Voting
4.3.1 Definitions:
4.3.1.1 official vote, n—in a committee or subcommittee, one cast by a voting member
on a ballot or motion, and that is used for calculating the numerical voting requirements of these
regulations.
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4.3.1.2 voting interest, n—an organization, a subsidiary of an organization, or an
unassociated individual member having a distinctly separate interest from any other interest with
regard to the scope of a committee or subcommittee.
Discussion—Committees are encouraged to further clarify voting interest in their bylaws,
where appropriate.
4.3.1.3 subsidiary, n—of an organization, an operational unit that functions in a nearly
autonomous fashion
Discussion—Examples are the research or marketing departments of a corporation;
different branches of a university; the production or manufacturing committees of an
association; the various agencies in either state or federal governments.
4.3.1.4 voting member, n—of a committee or subcommittee, a member who has the
official vote on ballots and motions concerned with ASTM standards.
Discussion–A voting member may at times also be referred to as official voting member.
4.3.1.5 non-official voting member, n—of a committee or subcommittee, a member
whose votes and comments on all ballots or motions shall be fully considered, but whose votes
are not included in the calculation of the numerical voting requirements for standards.
Discussion–A non-official voting member may at times also be referred to as non-voting
member.
4.3.2 Voting Privileges—Every ASTM member is entitled to vote on all Society Review
items as well as on each ballot of a main committee and subcommittee to which the member
belongs. All negatives and comments received from all ballot returns, including those from non-
official voting members, shall be considered in accordance with these regulations.
4.3.2.1 The ballots submitted by all members shall be counted in administrative actions,
such as election of officers and amendments to bylaws.
4.3.3 Provisions for Official Voting—A main committee or subcommittee member shall
be given official voting status unless:
4.3.3.1 The member’s voting interest already has been granted one official vote.
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4.3.3.2 Acceptance will create an imbalance on classified committees or subcommittees.
4.3.3.3 The member’s vote has been terminated as a result of the provisions in Section
3.3 and 3.4 of the Committee D02 Bylaws.
4.3.4 Change in Employment—A member who has a change in employment, without
resignation from the committee, shall remain on the roster without an official vote subject to
review by the executive subcommittee for determination of classification and voting status.
4.4 Article 4 of the Committee D02 Bylaws is drawn directly from Sections 6 and 7 of the
ASTM International Regulations. The Committee Secretary is responsible for revising Article 4
to maintain its relationship with ASTM regulations regarding voting and classification. The
secretary shall advise the Executive Subcommittee when such action is taken.
Article 5 – Officers and their Election
5.1 Committee officers
5.1.1 The Committee officers shall be a Chairman, First and Second Vice Chairmen,
and First and Second Secretaries. Each officer shall hold the same office in the Executive
Subcommittee.
5.1.2 No more than three officers may be producers and no two officers shall represent
the same voting interest.
5.2 Chairman
5.2.1 The Chairman shall preside at meetings of the Main Committee and of the
Executive Subcommittee.
5.2.2 The Chairman shall have cognizance of all Committee activities. He/she shall be
an ex officio member of all Subcommittees and of all Executive Subcommittee task groups.
5.2.3 The chairman is responsible for forwarding directives and queries to
Subcommittees and for coordinating responses.
5.3 First Vice Chairman
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5.3.1 The First Vice Chairman shall preside at Main Committee or Executive
Subcommittee meetings in the absence of the Chairman, and shall present the report of the
Executive Subcommittee at Main Committee meetings.
5.3.2 The First Vice Chairman shall be responsible for all matters relating to awards.
5.3.3 The First Vice Chairman shall be responsible for coordinating orientation and
training activities for new members and for officers of Subcommittees and Task Groups.
5.3.4 The First Vice Chairman shall be an ex officio member of all Subcommittees and
Task Groups reporting to the Executive Subcommittee.
5.3.5 The First Vice Chairman shall perform such other duties as may be designated
by the Chairman.
5.4 Second Vice Chairman
5.4.1 The Second Vice Chairman shall preside at Main Committee and Executive
Subcommittee meetings if both the Chairman and First Vice Chairman are absent, and shall be
an ex-officio member of all Subcommittees.
5.4.2 The Second Vice Chairman, or an individual designated by the Second Vice
Chairman or the Chairman, shall chair all Executive Subcommittee task groups and, in that
capacity, shall keep the Chairman advised of task group progress.
5.4.3 The Second Vice Chairman shall be responsible for the long range planning
activities of the Committee and shall recommend to the Chairman and to the Executive
Subcommittee the adoption of such actions as may be needed to fulfill the long-range plans and
goals adopted by the Executive Subcommittee.
5.4.4 The Second Vice Chairman shall perform such other duties as may be
designated by the Chairman.
5.5 Committee Secretaries
5.5.1 The First and Second Secretaries shall be responsible for the various Secretary
duties as identified in these bylaws. They shall divide the duties between them and shall
perform other associated duties assigned by the Chairman.
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5.5.2 The Committee Secretaries shall attend all Main Committee and Executive
Subcommittee meetings. They shall prepare the minutes of those meetings and, within 45 days
of the meeting's conclusion, shall send them to ASTM International Headquarters for duplication
and mailing to the members. {Mail includes traditional as well as electronic.}
5.5.3 The Committee Secretaries shall maintain a current and complete roster of Main
Committee and Executive Subcommittee members, together with the classification, voting
interest, and record of return of Main Committee letter ballots of each. They shall work closely
with ASTM International Headquarters on all membership matters.
5.5.4 The Committee Secretaries shall review all membership applications and shall
place applicants on the membership rolls with classification and voting interest as deemed
suitable, subject to confirmation at Executive Subcommittee meetings.
5.5.5 The Committee Secretaries shall report the numbers of members in each
classification at each Executive Subcommittee meeting.
5.5.6 The Committee Secretaries shall coordinate requests for Subcommittee
membership with appropriate Subcommittee chairmen.
5.6 Term of Office
5.6.1 The term of office for each officer shall be two years. Officers shall be eligible for
not more than three consecutive terms in any one office.
5.6.2 Succeeding officers shall be inducted as the last order of business prior to
adjournment at the last Main Committee meeting (usually held in December) of odd numbered
years and shall serve until relieved of duty by the succeeding officers.
5.7 Vacancies - Appointees to fill vacancies in an elective office shall be suggested
by the remaining officers subject to confirmation by the Executive Subcommittee. The
appointee shall serve until the next regular biennial election of officers. Filling an unexpired
term shall not affect the eligibility requirements for Election of Officers in the Regulations.
5.8 Nomination and Election
5.8.1 A Nominating Committee shall be appointed in the spring of each odd numbered
year to prepare a slate of candidates for each office.
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5.8.1.1 The Nominating Committee shall consist of one representative of each
Subcommittee, designated by the Subcommittee chairman, plus four Main Committee
representatives appointed by the Executive Subcommittee, plus the Nominating Committee
Chairman appointed by the Main Committee Chairman. Members of the Nominating Committee
shall be eligible for nomination and election.
5.8.1.2 The number of producer members on the Nominating Committee shall not
exceed the number of combined user, consumer, and general interest members.
5.8.2 The candidate slate developed by the Nominating Committee shall be presented
to the Main Committee at its June meeting, at which time additional nominations for office may
be made from the floor.
5.8.3 The final slate of candidates shall be sent to letter ballot vote of the Main
Committee by 15 September of the odd-numbered year. Space shall be provided on the letter
ballot for write-in votes.
5.8.4 Ballots shall be returned to ASTM International Headquarters and the ASTM
International Staff Manager shall report the results at the subsequent December Executive
Subcommittee meeting.
Article 6 – The Executive and other Subcommittees
6.1 The Executive Subcommittee
6.1.1 The Executive Subcommittee shall be responsible for the executive direction of
the Committee. The Executive Subcommittee shall be balanced between producer and non-
producer-interests.
6.1.1.1 It shall approve the formation of Subcommittees to carry out the work of the
Committee. It shall approve all Subcommittee scopes and objectives, and the appointment of
all Subcommittee officers.
6.1.1.2 It shall approve, modify, or reject applications for Main Committee membership
and associated proposed classification and voting status proposed by the Committee
Secretaries.
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6.1.1.3 It shall review and act on the Second Vice Chairman's recommendations for the
Committee's long-range plans and their means of accomplishment.
6.1.1.4 It shall be responsible for recommending revisions to the Committee Bylaws.
6.1.2 The Executive Subcommittee membership shall consist of the Main Committee
officers, all Subcommittee chairmen, plus a minimum of six members at large. More members
at large may be chosen if required to achieve balance.
6.1.3 Members at large shall be selected by the members of the Executive
Subcommittee at its first meeting following the biennial election. They shall be selected for up to
two years for their special expertise, affiliation, or to provide a balance between producer and
non-producer interests. They shall perform duties as assigned to them by the Chairman.
6.2 Subcommittees
6. 2.1 Subcommittees shall be of three types: Product, Property, and Coordinating.
6.2.1.1 Product Subcommittees - are those whose functions include promotion of
knowledge of the product(s) in its scope, and the development of product standards and
correlations. Only Product Subcommittees may develop specifications and classifications.
6.2.1.2 Property Subcommittees - are those whose main functions are the promotion of
knowledge and the development of test methods for specified properties and standard
practices, guides, and terminology.
6.2.1.3 Coordinating Subcommittees - are those Approved by The Executive
Subcommittee to perform functions covering relations among Subcommittees of the Committee,
relations between the Committee and other organizations, or both; and to perform functions not
covered in the scopes of Product and Property Subcommittees.
6.2.2 Subcommittee Leadership
6.2.2 1 The Chairman of the Committee, with Executive Subcommittee approval, shall
appoint the chairmen of the subcommittees.
6.2.2.2 The chairman of the subcommittee shall appoint the subcommittee officers,
subject to the approval of the Executive Subcommittee. No two officers of a Product
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Subcommittee shall represent the same voting interest. The subcommittee officers shall consist
of a chairman, vice chairman, secretary, and other subcommittee level officers necessary to
accomplish the subcommittee's work. These officers shall constitute the Subcommittee
Advisory whose function shall be to plan and administer the subcommittee program of work.
6.2.2.3 The scope and officers of a subcommittee, and any subsequent revisions, shall
require Executive Subcommittee approval.
6.2.3 Subgroup Leadership
6.2.3.1 The chairman of the Subcommittee, or by majority approval of the voting
members of the subcommittee either at a meeting or by ballot shall appoint additional subgroup
leadership, or reorganize, as needed, to achieve efficient operation. Where possible, no two
officers of a subgroup of a Product Subcommittee shall represent the same voting interest.
Examples of subgroups are: Section and Task Group (taskforce, working group, study group,
panel, etc.).
Note – Task Groups use many names, however, they are essentially the same.
6.2.3.1.1 Discharge of subgroups requires concurrence of the subgroup chairman and
subcommittee chairman, or majority approval of the voting members of the subcommittee.
6.2.3.2 Sections are standing subgroups, which may manage the work of several task
groups on related topics of the subcommittee. The chairman of the section, subject to the
approval of the Subcommittee chairman, or majority approval of the voting members of the
subcommittee, may appoint additional subgroup leadership within the section, or reorganize, as
needed, to achieve efficient operation.
6.2.3.3 Task Groups are subgroups with a specific scope, objective and term. Task
groups report to a section; when none, they report directly to the subcommittee.
6.2.3.4 Society/Committee/Subcommittee membership, and subcommittee balloting
procedure is not a requirement for subgroups.
6.2.3.5 Changes within the Subcommittee subgroups should be an information item in
the report to the main committee.
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6.2.4 All Product Subcommittees promulgating specifications or classifications shall be
balanced, i.e., the combined number of voting user, consumer, and general interest members
shall equal or exceed the number of voting producer members. Subcommittee members shall
be classified on the basis of the Subcommittee's scope and in accordance with Article 4 of these
bylaws.
Article 7 – Meetings
7.1 Meetings
7.1.1 Number of Meetings - Regular meetings shall be held twice a year or more often
if needed to carry out the business of the Committee. Special meetings may be held at the call
of the Chairman, with Executive Subcommittee approval, or at the written request of at least ten
voting interests of the Committee.
7.1.2 Time and Place - The time and place of meetings shall be set by The Executive
Subcommittee which shall act on the recommendations of the Chairman. Meeting places for
regular meetings shall be established at least two years in advance after consideration of the
wishes and convenience of the members.
7.1.3 Meeting Contracts – All ASTM meetings that involve a contract shall be
negotiated and the contract executed by the President of ASTM or a designee thereof in
accordance with ASTM Board Policy.
7.1.4 Meeting Notices - Committee and Executive Subcommittee meeting notices shall
be distributed to all members by ASTM International Headquarters at least six weeks in
advance of the meeting. {Notices refers to traditional mail as well as electronic
communications.}
7.1.5 Quorum - Committee members, or their authorized representatives, representing
at least five percent of the voting members, shall constitute a quorum.
7.2 Executive Subcommittee Meetings
7.2.1 The Executive Subcommittee shall meet in conjunction with the regular meetings
of the Committee, at the call of the Chairman, or by written request of at least five of its
members.
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7.2.2 A simple majority (50%) of the members shall constitute a quorum for conducting
business.
7.3 Subcommittee Meetings
7.3.1 Time and Place - Subcommittees and their subgroups should schedule meetings
in conjunction with the regular semiannual meetings of the Committee. Special meetings may
be held at any time on thirty day's (30) notice from the Subcommittee chairman or by written
request by at least ten voting members.
7.3.2 Meeting Notices and Agendas - All Subcommittee members and Main Committee
officers and the Staff Manager shall be notified at least 30 days in advance of all meetings of a
Subcommittee, and shall receive meeting notices, agendas, and minutes.
7.3.3 Quorum - Subcommittee members, or their authorized representatives,
representing at least ten (10) percent of the voting members, shall constitute a quorum.
7.4 Lack of Quorum - In the absence of a quorum at a Main Committee or
Subcommittee session, a meeting may be held but any resolutions must be confirmed at a later
meeting when the quorum requirement is met or, alternatively, by ballot.
7.5 Meeting Rules
7.5.1 Robert's Rules - The current edition of Robert's Rules of Order shall govern all
Committee meetings, except where those rules are in conflict with the ASTM International
Regulations, ASTM International Bylaws, or Committee Bylaws.
7.5.2 Proxies – “A voting member wishing to vote at a subcommittee meeting or main
committee meeting via proxy shall designate a member from the applicable subcommittee or
main committee or an individual from the voting member’s voting interest. A voting member
wishing to vote via proxy shall personally contact the member or individual from their voting
interest whom the member wishes to exercise the proxy and must complete the proxy form in its
entirety. Failure by the member to sign the form and complete all sections by hand will
invalidate the proxy. The duly executed hand-written proxy form shall be mailed, e-mailed as a
scanned attachment, or faxed by the voting member, or hand delivered by the proxy holder to
the chairman of the committee or subcommittee prior to the applicable meeting or action. A
separate proxy form shall be completed for each individual meeting of a subcommittee or a
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main committee. The solicitation of proxies from voting members is prohibited. Solicited
proxies will not be accepted. No voting interest shall hold or exercise proxies for more than one
voting member in any subcommittee or main committee meeting.” Signature and date is
required on the form by the voting member assigning the proxy. The chairman shall announce
proxies at the beginning of the meeting. The acceptable proxy form can be found at the ASTM
website www.astm.org under “Technical Committees,” “Key Documents and Forms.”
Article 8 – Ballots
8.1 Committee and Subcommittee Ballots on Standards - Procedures for standards
reviews and balloting shall conform to the latest ASTM International Regulations.
8.2 Committee Administrative Ballots
8.2.1 Administrative matters such as Committee positions and amendments to bylaws,
election of officers, and other administrative matters shall be approved by Main Committee
ballot.
8.3 Issuance of Administrative Ballot
8.3.1 A ballot shall be authorized by a motion passed at a meeting of the Main
Committee or by the Executive Subcommittee. Administrative ballots shall be conducted by
ASTM Headquarters.
8.3.2 A ballot shall indicate a closing date, which shall not be fewer than 15 days after
the issue date.
8.3.3 The ballot shall contain a statement providing the reason for balloting each item.
8.4 Administrative Ballot Voting Requirements
8.4.1 An affirmative vote of a simple majority of the combined affirmative and negative
votes by all members is required with not fewer than thirty three percent of all members
returning ballots. Ballot items returned unmarked shall be considered as abstaining.
8.4.2 All ballots received after the closing date, or soon thereafter as a thirty three
percent return is achieved, will be considered as not having been returned.
8.5 Statements Accompanying Votes on Ballots – shall be considered.
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8.6 Negative Votes - shall be accompanied by a written explanation or proposed
changes.
8.6.1 Negative votes received on administrative ballots shall be acted upon by the
Executive Subcommittee. At its discretion, the Executive Subcommittee may appoint a task
group to review negatives and recommend action to the Executive Subcommittee.
8.6.2 A motion to find a negative vote not related to the item being balloted or not
persuasive requires an affirmative vote of a simple majority of the combined affirmative and
negative votes cast by the Executive Subcommittee members on the action.
8.6.3 A statement of the reason(s) on the action(s) taken on negative votes and a
record of the vote shall be recorded in the Executive Subcommittee minutes. Publication of the
minutes constitutes notification of the negative voter(s).
8.7 Subcommittee Administrative Ballots
8.7.1 Such administrative matters as changes in scope of activities or Subcommittee
organization shall be approved by voice vote action at a meeting or by ballot.
8.7.1.1 Subcommittee members shall receive at least two weeks advance notice of any
such administrative matters to be addressed at a meeting, either by inclusion in the meeting
agenda or by separate communication.
8.7.1.2 Any voting member of the Subcommittee on the losing side in a voice or hand
vote has the right of requesting a ballot be sent to all voting members within six weeks after the
meeting.
8.7.1.3 A simple majority of those voting for or against an administrative action shall be
required for approval. In a ballot, a minimum of fifty-percent return of ballots is required for a
valid ballot.
8.7.1.4 All comments received on an administrative ballot shall be evaluated by the
Subcommittee's Advisory Section.
8.7.2 All administrative changes voted by a Subcommittee shall be sent to The
Executive Subcommittee for approval.
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Article 9 – Reports and Minutes
9.1 Reports
9.1.1 Meeting Reports - The chairman of each Subcommittee shall submit a report to
the Committee at each regular meeting. The oral portion of the report shall be limited to items
on which the Committee must take action (for example, the handling of negative votes) and to
major informational items (for example, a change in the chairmanship of the Subcommittee).
Other membership matters and informational items shall be included in the written report which
shall be given to a Committee Secretary at the meeting.
9.1.2 Failure to Report - If a Subcommittee fails to present a report at two consecutive
meetings of the Committee, it shall be required to show cause to the Executive Subcommittee
why it should not be discharged.
9.2 Liaison Reports
9.2.1 In conformance with ASTM International Regulations, the Committee should
maintain liaison representation and cooperation with other committees when mutual interests or
possible conflicts exist. The Committee shall provide review of its standards to other related or
interested committees or to committees offering particular expertise on sections of standards if
requested.
9.2.2 Every Committee member appointed as a liaison member to another committee
or group shall submit a written report to the Committee Chairman and to the Committee
Secretaries covering meetings attended and minutes received, and shall note specifications or
activities of interest to Committee members. The liaison member may request permission to
make, or may be requested to make, an oral presentation to The Executive Subcommittee.
9.3 Minutes
9.3.1 Minutes shall be taken at all Main Committee and Subcommittee meetings and
copies shall be sent to ASTM Headquarters for posting to the Committee Webpage for access
by all members of the Committee or Subcommittee.
9.3.2 Minutes shall be circulated within 60 days following a meeting.
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Article10 – Amendments
10.1 Initiation and Approval of Amendments - Amendments to these bylaws may be
proposed by any member at a regular meeting of the Main Committee, or by the Executive
Subcommittee. A ballot shall be authorized by approval of two thirds of the members in
attendance at a Main Committee meeting or at an Executive Subcommittee meeting. An
amendment shall be adopted under paragraph 8.2 of these bylaws provided that they do not
conflict with the ASTM Bylaws or the Regulations.
10.2 COTCO Approval - All bylaw amendments are reviewed by the ASTM
International Committee on Technical Committee Operations (COTCO). After an amendment
has been approved by COTCO, the amended bylaws shall be distributed to all members of the
Committee.
10.3 Subcommittee Scopes - The current scopes of all Subcommittees, as Approved
by The Executive Subcommittee shall be published with these bylaws.
Section 4 – Bylaws – Annexes
A1. Committee D02 Awards
A1.1 Awards Panel
A1.1.1 Chairman: The chairman of the Awards Panel shall be the First Vice Chairman
of Committee D02.
A1.1.2 Membership: The membership of the Awards Panel shall consist of the Panel
Chairman (A1.1.1) and eleven members serving staggered three-year terms. New members
will be appointed each June by the Awards Panel to begin serving the following December.
Five members shall be chosen from Product Subcommittees, five members from Properties
Subcommittees, and one member from Coordinating Subcommittees. No Subcommittee shall
be represented by consecutive terms. The Chairman of the Subcommittee or appointed
designee will serve.
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A1.1.3 Meetings: The Awards Panel shall meet during the regular semiannual D02
meetings and at such other times as deemed appropriate by the Chairman. The D02 Staff
Manager will coordinate meeting arrangements and attend meetings.
A1.1.4 Responsibilities: It shall be the responsibility of the Awards Panel to nominate or
seek nominations of worthy individuals for the awards bestowed by Committee D02 and ASTM
International.
A1.1.5 Funding: The costs associated with the Awards Panel, the awards and
their presentation shall be paid from the D02 Activity Fund.
A1.2 Committee D02 Awards
A1.2.1 Recipients of D02 Awards are typically D02 members; however, non-members may
receive these awards with a majority approval by the Awards Panel.
A1.2.2 The Sydney D. Andrews Scroll of Achievement
A1.2.2.1 Description: This is ASTM International Committee D02's highest award. This award
honors one or more members selected by the Awards Panel and the D02 officers, who are
considered to be individuals most worthy of recognition because of their contributions to
Committee D02 achievements and related standardization activities.
A1.2.2.2 Nominating Procedure: Nominations are submitted on an annual basis by the
membership to the Awards Panel. Based on merit, one or more persons may be selected.
Many subjective factors enter into the selection. The Awards Panel provides recommendation
to the D02 First Vice Chairman who makes a final recommendation to the D02 officers.
Depending on the number of eligible candidates, the award can be presented on a semiannual
or annual basis, but normally the award is presented annually during the December meeting.
A1.2.2.3 Arrangements: The luncheon arrangements are organized by ASTM
International and the D02 Staff Manager. It should be held at the same hotel location that
hosts the D02 Committee meetings. Luncheon tickets may be purchased before or during
the committee meetings through the designated arrangements person at the registration
desk. A brief historical description of the awardee is published by D02 as part of the agenda.
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The Subcommittee chairmen should publicize the pending award to their membership prior
to the D02 Committee meetings and encourage luncheon participation.
A1.2.2.4 Citation Description: The citation for the D02 Sydney D. Andrews
Award of Achievement Scroll should be formatted as follows:
ASTM International Committee D02 Sydney D. Andrews Award of Achievement Presented to
John H. Smith
At location on this date day of December year, by his/her friends of Committee D02 of
ASTM International in appreciation for his/her many contributions to advancing the aims of
the Committee and the Society and as an expression of high personal esteem.
We who are present on this occasion gratefully affix our signatures:
A1.2.2.5 Protocol: Addresses by a toastmaster and principal speaker, presentation of the
D02 Scroll and response by the nominee are part of the ceremony. The toastmaster prepares a
10 to 15 minute address covering the biographical outline and work history. The principal
speaker follows with a 10 to 15 minute address on the nominee’s qualities and his/her
relationships (as opposed to his/her accomplishments covered by the toastmaster’s remarks).
This speaker is followed by the presentation of the Scroll, signed by the attendees, and is
usually made by the Committee Chairman or a Vice Chairman. The Guest of Honor then makes
the acceptance address.
A1.2.3 The Lowrie B. Sargent, Jr. Medal
A1.2.3.1 Background: The Lowrie B. Sargent, Jr. Medal is presented at the discretion of the
Committee to a member, or former member, who has exhibited outstanding leadership in the
standardization work of the Committee. The award, established in 1982, honors Dr. Lowrie B.
Sargent, Jr., a member of the ASTM International Board of Directors from 1974 to 1977, a
recipient of the ASTM International Award of Merit in 1974, and Chairman of Committee D02 from
1966 to 1975. Dr. Sargent was Senior Scientific Associate and former manager of the Lubricants
Division of the ALCOA Research Laboratories who specialized in the physical chemistry of
lubricating fluids.
A1.2.3.2 Criteria: This award is to be bestowed on a person who is widely recognized
within Committee D02 for his/her excellence in continuing leadership, or outstanding short-term
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leadership in a particular area. The Award is to be awarded to persons anywhere in the D02
organization who possess and clearly demonstrate the qualities described below. It is not
limited to Committee D02 Subcommittee or section officers or those with long continuous
service. The recipient should clearly exemplify excellence in the following areas:
A1.2.3.2.1 Decision making - Arriving at sound conclusions and judgments based on
personal competence, foresight, and fair consideration of the opinions of others.
A1.2.3.2.2 Communication - Creating understanding and cooperation by effective
listening, speaking, and writing.
A1.2.3.2.3 Motivation - Inspiring, encouraging, and inducing people to take effective action
to accomplish tasks that are either assigned or assumed.
A1.2.3.2.4 Personal Integrity - Instilling in others a feeling of confidence and trust
through forthright dealings in a straightforward manner.
A1.2.3.2.5 Maturity - Exercising tolerance for contrary views and demonstrating the ability
to harmonize such diversity for the common good of all concerned.
A1.2.3.3 Rules Governing the Award
A1.2.3.3.1 Recommendations shall be made by the Awards Panel to the Committee D02
officers eight months prior to the desired presentation, e.g., October for a June presentation and
April for a December presentation. Each recommendation shall be accompanied by
documentation of the candidate’s qualification for the award.
A1.2.3.3.2 No award shall be given if it is believed that there are no qualified recipients
for any given year.
A1.2.3.3.3 The name of the candidate selected by the Committee D02 officers shall be
conveyed in writing to the Executive Subcommittee of Committee D02 for their consideration.
The nomination shall be approved if at least two thirds of the members present vote affirmative.
A1.2.3.3.4 No record of the discussion of the award shall be kept, and the minutes of
the Executive Subcommittee shall reference the decision only if the vote is favorable of the
nominee.
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A1.2.3.3.5 The award shall be presented to the nominee at a regular meeting of
Committee D02, unless otherwise authorized by the Committee.
A1.2.3.3.6 If the candidate is a member of the Executive Subcommittee, the officers may
modify the method of the Executive’s Subcommittee consideration so that deliberations are not
revealed to the candidate. This may be accomplished by correspondence or other means.
A1.2.3.3.7 The recipient chosen to receive the award shall be notified by a letter from
the Chairman of Committee D02 as soon as the selection is made.
A1.2.3.3.8 The ASTM International Public Relations Department will be notified by the
Committee, or staff committee manager of the Committee’s selection no later than two (2)
months prior to the anticipated date of presentation to the recipient.
A1.2.3.3.9 The ASTM International Public Relations Department will prepare appropriate
publicity announcements on the recipient and will order all related materials to be received by
the recipient.
A1.2.3.4 Award: The Lowrie B. Sargent Jr. Medal shall consist of a Lucite block
containing a bas-relief medallion of Lowrie B. Sargent Jr. and a plate to be engraved with the
name of the recipient and the year awarded. The block will be suitable for tabletop or wall
display.
Wording on the plate in the Lucite block will read:
The L. B. Sargent Jr. Medal is presented by ASTM International Committee D02 on Petroleum
Products and Lubricants to NAME OF RECIPIENT for outstanding leadership in the work of the
Committee (Date of Presentation)
Signature Signature
Chairman of the Board Chairman of Committee D02
A plaque is mounted in the ASTM International Headquarters Building containing the names of
all recipients of this award and the year in which they received it. The plaque consists of an
aluminum design with black enamel lettering and featuring a sculptured bas-relief portrait of
Lowrie B. Sargent, Jr., a 3-inch ASTM International disk, and a 3-inch Committee D02 disk.
Wording on the plaque reads:
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The Lowrie B. Sargent, Jr. Medal presented by Committee D02 on Petroleum Products and
Lubricants In memory of his outstanding leadership as Chairman of Committee D02 from
1966 to 1975, and as a member of the ASTM Board of Directors from 1974 to 1977.
Dedicated September 21, 1982 Donated by ALCOA
A1.2.3.5 Financing of the Award: The Lowrie B. Sargent, Jr. Medal plaque mounted at ASTM
International headquarters and the first five Lucite blocks awarded were financed with funds
donated by the Aluminum Company of America (ALCOA). The annual fee for engraving
nameplates and all subsequent costs are the responsibility of the Committee through the D02
Activity Fund.
A1.2.4 Award of Appreciation
A1.2.4.1 Description: This award honors meritorious service (technical achievement, leadership,
etc.) for the Main Committee or a Subcommittee. This award is intended to recognize a
member’s outstanding contribution to Committee D02 or its Subcommittees. The Award of
Appreciation is given to recognize a one time, significant contribution or ongoing, continuous
service to the standardization process in Committee D02. It is anticipated but not necessary that
Award of Appreciation is among the first of awards received from ASTM. This award may be
given up to three times per each subcommittee.
A1.2.4.2 Nominating Procedure: The nominations of candidates for the Award of Appreciation
are made by the Advisory Section of a Subcommittee or officers to the Chairman of the Awards
Panel. The approval of the nomination requires unanimous consent of the Committee D02
officers.
A1.2.4.3 Protocol: A framed certificate, written in old English script is presented by a Committee
D02 officer at a meeting of the recipient's Subcommittee.
A1.2.5 Award of Excellence
A1.2.5.1 Description: This award recognizes a member’s continued or long-term service
or leadership that has contributed to the overall enhancement of excellence in the
standardization process in Committee D02 and subcommittee(s). The award is intended
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to honor service that exceeds the requirements for the Award of Appreciation. The
Award of Excellence is given for sustained or multiple contributions to the standardization
process in Committee D02. This award may be given more than once. It is anticipated but not
necessary that the recipient has received the Award of Appreciation at least once before the
Award of Excellence.
A1.2.5.2 Nominating Procedure: The nomination of a candidate for the Award of Excellence is
made by the Advisory Section of a Subcommittee, or Subcommittees, or officers to the
Chairman of the Awards Panel. The approval of the nomination requires unanimous consent of
the Committee D02 officers.
A1.2.5.3 Protocol: A framed award written in old English script with a specific citation of up to 25
words, stating the reason for presentation. The award is presented by a Committee D02 officer
at a meeting of the recipient's or D02 officer’s choice.
A1.2.6 Eagle Award
A1.2.6.1 Description: This award honors sustained meritorious service (e.g. technical
achievement, leadership, etc.) within a Subcommittee or in D02. This award is intended to
recognize a member’s sustained outstanding contributions to Committee D02 or its
Subcommittees. The Eagle Award is given for effort beyond the requirements for the Award of
Appreciation or Excellence. This effort shall be sustained, multiple and significant contributions
to the standardization process in Committee D02 and Subcommittees. This award may be given
once per subcommittee or main committee. It is anticipated but not necessary that the recipient
has received the Award of Appreciation and Award of Excellence at least once before the Eagle
Award.
A1.2.6.2 Nominating Procedure: The nominations of candidates for the Eagle Award are
made by the Advisory Section of a Subcommittee or officers to the Chairman of the Awards
Panel. The Subcommittee Advisory or officers will write a nomination for the candidate
documenting his/her contributions to ASTM. The D02 Committee Awards Panel will review the
nomination and vote on the request. The approval of the nomination requires 90% of the
Awards Panel voting affirmative of those that vote affirmative or negative. The ballot, if approved
by the Awards Panel, next moves to the D02 Committee officers for their review and balloting. A
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unanimous affirmative vote by the officers is required to approve the award. If the intended
recipient is a member of the either the Awards Panel or Committee Officers, voting
arrangements will be adjusted to exclude the candidate from the voting.
A1.2.6.3 Protocol: A cast eagle statue with engraved wording, written in old English script is
presented by a Committee D02 officer at a meeting of the recipient's Subcommittee.
A1.2.7 The George V. Dyroff Award of Committee D02 Honorary Membership
A1.2.7.1 Description: An honorary member of Committee D02 shall be a member or retired
member who has retired from fulltime employment. This individual shall be of widely recognized
eminence in an area of interest to the Committee. The candidate for this honor shall satisfy at
least three of the following five requirements:
A1.2.7.1.1 Shall have been an officer of Committee D02 or a member of its Executive
Subcommittee for six or more years
A1.2.7.1.2 Shall have been an active and progressive Subcommittee, section or task group
officer for 10 years or more
A1.2.7.1.3 Shall have been active in Committee D02 work for 15 or more years
A1.2.7.1.4 Shall have made a significant contribution in one or more areas of Committee D02
activities
A1.2.7.1.5 Shall have attained prominence in his/her profession
A1.2.7.2 Nominating Procedure
A1.2.7.2.1 A candidate for honorary membership shall be proposed to the Executive
Subcommittee by at least 10 members of Committee D02. The unanimous vote of the
Executive Subcommittee is required.
A1.2.7.2.2 No record of the discussion of the award shall be kept, and the minutes of the
Executive Subcommittee shall reference the decision only if the vote is favorable of the
nominee.
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A1.2.7.2.3 The nominee is subsequently elected to Honorary Membership by letter ballot of
Committee D02. A 90 percent affirmative vote by those D02 members voting is required for
election to honorary membership.
A1.2.7.3 Protocol: The candidate is advised of his/her election to honorary membership and is
consulted on the meeting at which it can be bestowed, at the nominee's convenience.
A1.2.7.4 Funding: ASTM International Membership fees of D02 Honorary Members shall be
paid by the D02 Activity Fund throughout their lifetime.
A1.2.8 Fifty Year Service Award
A1.2.8.1 Description: This award recognizes fifty years of dedication and commitment to
Committee D02 in the development of high quality and globally recognized petroleum
standards.
A1.2.8.2 Nominating Procedure: The Awards Panel Chairman obtains a D02 membership list
which includes the years of service from ASTM International Headquarters. A break in D02
membership due to a change in employment may affect the total years according to this list;
therefore, any member of Committee D02 may make a nomination to the Chairman of the
Awards Panel. A follow-up may be necessary to confirm the nominee’s total number years of
service
A1.2.8.3 Protocol: The Award shall consist of a tray or platter which includes the followinginscription:
Committee D02 on Petroleum Products and LubricantsFifty Year Service Award
presented to
--INSERT NAME—
In recognition of 50 years of dedication and commitment to the development of high quality andglobally recognized petroleum standards
--INSERT MONTH and YEAR--
A1.3 ASTM International Awards
A1.3.1 ASTM International Award of Merit
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A1.3.1.1 Description: This award is granted to members for distinguished service to the cause
of voluntary standardization. The purposes is to recognize outstanding contributions from
unusually productive service in ASTM International committee work; leadership in Society
activities; publication of papers; outstanding service that has advanced the Society's prestige,
standing or interest; and service to the Society not herein otherwise specifically provided for.
Recipients shall receive the honorary title of Fellow of the Society.
A1.3.1.2 Nomination: The Awards Panel selects the candidate(s). The candidate(s) are
approved by the D02 officers and his/her (their) name(s) with full justification is (are) submitted
by the Committee D02 Chairman to ASTM International Headquarters for consideration by the
ASTM International Awards Committee. Nominations are submitted to ASTM International
during November of each year.
A1.3.2 The Charles B. Dudley Medal Award
A1.3.2.1 Description: The Charles B. Dudley Award is presented not more frequently than once
a year to an author or authors of a paper or series of papers on standards published by ASTM
International that makes an outstanding contribution which is of widely recognized impact on a
particular field of interest to ASTM International.
The award, established in 1925, is in honor of the first president (now termed Chairman of the
Board) of ASTM International, whose inspiring leadership had a profound influence on the
organization’s development. The award is intended to stimulate research leading to
standardization and extend the knowledge of the properties of engineering materials. The
Board of Directors has modified the award to recognize meritorious contribution to the
publications of ASTM International.
A1.3.2.2 Criteria: The award is made for an outstanding contribution which has widely
recognized impact on the particular field of ASTM International interest and has been
documented within the last three years in ASTM International literature. Among the eligible
publications are:
– An individual or series of ASTM International Standards
– An individual or group of papers
– A special technical publication
– A data series publication
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– An atomic and molecular data publication
Publications must have considerable breadth of applicability and cannot be a review or a minor
improvement to a topic.
A1.3.2.3 Rules Governing the Award
A1.3.2.3.1 The award shall be administered by the Committee on Publications through its
Dudley Award Subcommittee consisting of three members of ASTM International appointed for
three staggered terms. Members will be appointed by the Chairman of the Committee on
Publications. Members of the Committee on Publications are not eligible to serve on the Dudley
Award Committee nor are they eligible for the award.
Nominations will be solicited from the Committees through a notice to be placed by the Public
Relations Department in the July issue of Standardization News.
A1.3.2.3.2 Nominations must be submitted by the Awards Panel to the Committee on
Publications, c/o the Vice President of Publications Division of ASTM International via letter
containing supporting documentation for the nomination. Letters acknowledging receipt of the
nomination will be sent by the Vice President, Publications Division.
Nominations must contain:
– Name of the candidate publication
– Name of the author(s), editor, or contributor to the candidate publication
– Statement of 300 words or less stating why the candidate publication should receive the
award and how the publication meets the basis of the award
– Name and designation of the submitting committee
– Name and address of the individual acting on behalf of the committee
A1.3.2.3.3 All candidate publications must have been published within the last three years from
the year of submission. Nominations not selected during a calendar year will be retained and
resubmitted for consideration during the following year.
A1.3.2.3.4 No more than one nomination may be submitted by the Awards Panel for
consideration by the Dudley Award Subcommittee.
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A1.3.2.3.5 The Dudley Award Subcommittee shall make its recommendations to the Committee
on Publications via letter to the Committee Chairman at the fall meeting of that committee. The
recommendation shall be approved if at least two-thirds of the members present approve. If, in
the opinion of the Dudley Award Subcommittee, no publication meets the criteria for the award,
none shall be given for that year.
A1.3.2.3.6 The ASTM International Public Relations Department shall be notified by the Vice
President of Publications, within one month after the fall meeting, of the Committee on
Publications’ decision regarding the award.
A1.3.2.3.7 The recipient of the Charles B. Dudley Award will be notified of selection via letter
from the ASTM International Chairman of the Board forwarded by the Public Relations
Department no later than one month after the fall meeting of the Committee on Publications.
A1.3.2.3.8 The ASTM International Public Relations Department will prepare appropriate
publicity announcements and will order all related material to be received by the recipient.
A1.3.2.3.9 The award shall be presented at an ASTM International meeting of the recipient's
choosing.
A1.3.3 ASTM International President’s Leadership Award
A1.3.3.1 Description: The ASTM President’s Leadership Award was established by the ASTM
Board of Directors in 2007 to recognize extraordinary leadership within the first five years of an
individual’s association with ASTM International.
The purpose of the ASTM President’s Leadership Award is to acknowledge individuals who,
early in their ASTM career, have significantly advanced the Society’s mission through
extraordinary accomplishment, example, and vision. The Award signifies the promise of
continued success of ASTM International, made possible through the inspiration and positive
contributions of new volunteers.
A1.3.3.2 Basis of the Award
A1.3.3.2.1 This Award recognizes exemplary service. Examples of the types of service that
warrant nomination for the President’s Leadership Award include:
– Successful leadership of a major new activity, such as establishment of a new technical
FACTS FOR MEMBERS
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committee or subcommittee
– Revitalizing a dormant activity
– Advancing the global application of ASTM International standards
– Reducing the cycle time of ASTM standards development
– Advancing the use of ASTM standards in regulation
– Influencing public policy regarding the positive role of ASTM standards
– Unusually productive service in ASTM committee work
– Fostering widespread appreciation of ASTM among industry executives
– Successful academic outreach
– Noteworthy public benefit resulting from exemplary ASTM work
– Any other outstanding service or activity that has greatly enhanced the prestige or
standing, and advanced the interests of, a particular technical committee or the Society
as a whole
A1.3.3.2 Requirements
A1.3.3.2.1 Candidates must have made significant, noteworthy, and exceptional contributions to
ASTM International.
A1.3.3.2.2 Candidates’ activity must occur within the first five years of their association with
ASTM, and nominations for the Award must be made within the first seven years of the
candidate’s association with the Society.
A1.3.3.2.3 Candidates may or may not be members of ASTM International.
A1.3.3.2.4 Candidates must be living at the time of nomination in order to be eligible for
consideration.
A1.3.3.2.5 Candidates may be nominated by individuals or groups from within or outside ASTM
International. While in office, Society officers and directors, and ASTM International employees
are prohibited from being nominated as candidates for the Award.
A1.3.3.3 Administration
A1.3.3.3.1 No more than two (2) individuals can be selected for the Award in a single year. If no
suitable candidates are identified in a particular year, the Award is not given that year.
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A1.3.3.3.2 Nominations must include a detailed description of the nominee’s accomplishments,
vision, leadership, and commitment, as well as relevant examples of achievements that fulfill the
award’s criteria. Nominations must be submitted to ASTM Headquarters by 1 February
A1.3.3.3.3 The ASTM President will select the award winner.
A1.3.3.3.4 Award winners will be announced on the ASTM website and in ASTM’s print and
online news publications. A news release will be issued. Question and answer interviews with
Award recipients are encouraged for print publication and on the website.
A1.3.3.3.5 Nominations are valid for only one year, but may be re-submitted each year up to a
maximum of three consecutive years, however, nominations must be submitted within seven
years of the nominee’s initial service to ASTM International.
A1.3.3.4 Form and Presentation
A1.3.3.4.1 Successful nominees are notified of their election by the Office of the ASTM
President. Time and place for presentation of the award is designated by the President after
consultation with the award winner and the ASTM International staff.
A1.3.3.4.2 The Award shall consist of an etched crystal tower, or similar item, and a certificate
frame plaque containing a personal letter from the ASTM President.
Excellence in Symposium and Publication Management
A1.3.4 William T. Cavanaugh Award
A1.3.4.1 Description: Established in1987, this award is granted to a person of widely
recognized eminence in the voluntary standards system who may or may not be a member of
ASTM International. The title Honorary Member is bestowed upon recipients of the award.
A1.3.4.2 Nomination: Any ASTM International member may submit a written nomination to
the Executive Committee of the ASTM International Board of Director. Nominations should
contain a citation of 25 words or less, career background, outstanding contributions to the
voluntary standards system, interface with government or societies that have advanced the
cause of voluntary standards and a listing of honors or citations that relate to voluntary
standards. Nominations shall be considered by the Executive Committee and credentials of
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qualifying individuals are then submitted to the Board for action. Election is by unanimous vote
of the Board members present.
A1.3.5 Frank W. Reinhart Award
A1.3.5.1 Description: The Frank W. Reinhart Award is presented not more
frequently than once a year to a technical committee, a subcommittee thereof, or a member of
the Society who has made outstanding and unusual contribution to the Society in the area of
terminology standardization.
The Award, established in 1981, honors Dr. Frank W. Reinhart, long active in ASTM terminology
work. Dr. Reinhart exemplified the intent of the award citation through his dedication to the use
of correct and appropriate technical terminology in ASTM standards, both as a member of
former ASTM Committee E08 on Nomenclature and Definitions, and as its Chairman from 1962
to 1976.
A1.3.5.2 Rules Governing the Award
A1.3.5.2.1 The award shall be administered by the COS Subcommittee on Form & Style
(formerly administered by Committee E02 on Terminology), consisting of three members of
COS appointed by the Committee Chairman.
A1.3.5.2.2 Nominations will be solicited through a notice to be placed by the Awards
Administrator in the January issue of Standardization News. The deadline will be August 1st of
that year.
Nominations must contain:
– Section I
Name
Title
Organization
City, State
– Section II - Citation
This should be carefully prepared wording illustrating why the recipient is getting the
award. Please be brief, no longer than 3 or 4 lines
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– Section III – Qualifications
This should be a narrative outlining the activities that qualify a nominee for the Frank W.
Reinhart Award. Present, in an organized format, the facts and figures of the nominee's
contribution to the cause of voluntary standardization, specifically with respect to
outstanding and unusual contribution to the Society in the area of terminology
standardization.
– Section IV – Nominating Committee
List the names and addresses of the persons submitting the nominations. Include
telephone number and e-mail addresses as appropriate.
A1.3.5.2.3 Each year, at the September meeting, the COS Form & Style Subcommittee shall
consider the submitted nominations. If, in its opinion, no one qualifies for the award, none shall
be given.
A1.3.5.2.4 If there is a worthy candidate, the COS Form & Style Subcommittee shall present its
findings to the Chairman of COS, who shall report its recommendations to the Committee for
approval. The recommendations shall include an appropriate citation to appear on the award
plaque.
A1.3.5.2.5 The Award shall consist of a walnut plaque and will be suitably engraved with the
name of the recipient, prepared citation, the date of presentation, and signatures of the
Secretary and Chairman of COS. If an entire committee or subcommittee is named as award
recipient, a plaque will be presented to the chairman only of the respective group.
Funding of this award is the responsibility of COS.
Section 5 – Development of a Standard
A. Background
Standardization is essential to the efficient functioning of a modern industrial economy.
The United States generates most of its standards in the private sector, through the voluntary
efforts of representatives from all segments of its society. ASTM International is one of the
foremost standards development organizations in which these standards are developed.
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Committee D02 exists because there is a need for standard specifications, test methods,
terminology, classifications, practices, and guides in the petroleum products, liquid fuels and
lubricants field, and because the Committee and Society provide a mechanism by which a
consensus on these standards can be reached by democratic processes. In Committee D02, a
single negative vote supported by good reason(s) causes a proposal to be reviewed. Members
are given ample opportunity to express their views, and no considered opinion or objection to a
proposal is cast aside.
This insistence on the rights of the individual member protects all the members against
hasty group action which might result in poor or inappropriate standards. The growth of
Committee D02 is proof that users and producers of petroleum and its products have supported
international standardization activities and the philosophy that guides it.
The procedure for adopting standards is very thorough. On average, it takes
approximately three years to develop and approve a new standard test method, although in
some cases the time has been shortened to as little as one year. While even shorter time
periods may be desirable, Committee D02 is committed to the development of excellent
standards which enjoy a well-deserved reputation.
After ASTM standards are adopted, they are dynamic and can be revised at any time.
Committee D02 revises standards at their time of ASTM mandated five-year renewal, or before,
so they reflect the latest advances in technology and testing technique. If they become
obsolete, or there is no longer any need for them, they are withdrawn.
Committee D02 develops standards to meet recognized needs. Its standards are
developed to provide a means of evaluating a quality, a chemical or physical property, or a
quantity of petroleum, its products or lubricants that is acceptable to the users and producers of
these materials.
The need for a new standard becomes known to Committee D02 in the following ways:
1 Usually the Subcommittee responsible for standards in a specified field is aware of the
particular need for a new standard through its members and takes the action necessary to
develop it.
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2 If the Subcommittee is not aware of the need for a standard in its field, its attention is often
drawn to the need by another Subcommittee or persons or organizations outside of the
Committee D02 structure.
3 Occasionally the need for a standard is made known to the Executive Subcommittee by one
of its members, or by persons or organizations outside of Committee D02. The Executive
Subcommittee then requests the most suitable Subcommittee to begin work to develop the
standard.
B. Jurisdiction over Standard Development
Just which Subcommittee develops a standard depends on the nature of the standard.
Standards to evaluate product quality and specifications for petroleum products are developed
by Product Subcommittees (letter designation). Standards to determine chemical and physical
properties or to measure and sample petroleum and its products are generally developed by
Property Subcommittees (number designation).
Product Subcommittees can develop test methods and practices for products or request
that Property Subcommittees do so. To prevent proliferation of similar or identical methods,
Property Subcommittees may also work on methods that are applicable to products under the
jurisdiction of two or more Product Subcommittees. However, test methods developed for the
purpose of quality or performance evaluation of products must be approved by the Product
Subcommittee concerned.
When a Property Subcommittee develops a test method for a Product Subcommittee, it
is the Product Subcommittee’s responsibility to establish and maintain liaison. The form of
liaison -- liaison representation, minutes, etc., is defined by mutual agreement of the two groups.
If there is no Subcommittee whose scope covers the field in which new standards
required, the Executive Subcommittee can set up a group to develop such a standard. This
involves finding a qualified person to act as chairman of the new group, selecting the personnel
of the group which is usually done by the chairman of the new group and the Executive
Subcommittee and calling an organizational meeting. A scope is prepared to define the work
area and objectives of the group. This scope is submitted to the Executive Subcommittee and if
approved the group may begin work on the development of the standard.
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C. Preparation of Standards
The groundwork for most new standards is prepared by Task Groups made up of
persons who are primarily the key stakeholders and with specialized experience and skills.
(Some Subcommittees have subgroups called Sections which manage the work of several
study groups on related topics within the Subcommittee.) Unbalanced voting interests and
multiple members from one voting interest are allowed within a Task Group.
The initial step in the development of a standard is writing the first draft in accordance
with the “Form and Style for ASTM Standards” (Blue Book). Templates are available on the
ASTM web page and from ASTM staff to aid in preparing the draft. For test methods, once a
draft is written, it is evaluated by a series of interlaboratory test programs which are designed to
show the method’s precision and general suitability as a laboratory test. Precision is the
expected limit of deviation between two or more test results and is reported as “repeatability”
(one laboratory, one operator) and “reproducibility” (multiple laboratories). Another important
feature of a test method is its bias. Bias is a systemic error that contributes to the difference
between a population mean of the measurements or test results and an accepted reference or
true value. A software program, D2PP, has been developed by D02 to assist in evaluating the
precision data and preparing the precision statement.
D. Recommendation by Subcommittee
When cooperative testing shows the test method to be satisfactory, or supporting data
the suitability of a specification, and the draft appears to be in compliance with the Blue Book,
the Task Group that developed it recommends that the Subcommittee ballot the draft as a new
standard. The Subcommittee approves the recommendation by a voice vote at a Subcommittee
meeting. In between meetings, the Subcommittee chair can also authorize a ballot.
All actions on standards are approved by ballot. An affirmative vote of at least two thirds
of the combined affirmative and negative votes cast by voting members of the Subcommittee is
required to approve the action. In addition, for the ballot to be considered valid, the number of
affirmative, negative, and abstaining votes must be at least 60% of the number of voting
members. Failure to return ballots can result in a voting member losing their vote from the
Subcommittee or Main Committee voting status.
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Negative votes received on Subcommittee letter ballots, main letter committee ballots
and Society reviews are considered by the Subcommittee (in many cases, with the aid of the
originating Task Group) and handled in accordance with the procedures outlined in the
“Regulations Governing ASTM Technical Committees” (Green Book) published by ASTM.
After approval by the Subcommittee, the item is submitted to ASTM Headquarters where
the Committee D02 ballot is prepared. Accompanying the ballot is Rationale, the Research
Report of supporting data and a report of the Subcommittee ballot results. If the item received
negatives that were not withdrawn, a list of those negatives must also accompany the item
along with the reasons for those negatives, the consideration given by the Subcommittee, and
the adjudication of the negative votes. The Committee D02 ballot includes a record of the
Subcommittee vote on all items that received negatives.
Standards that have been published for four years without technical revisions are
reviewed by the Subcommittee having jurisdiction. The Subcommittee may choose to
reapprove the standard. The item then appears as a reapproval on the next Committee D02
letter ballot. Revision or withdrawal of a standard must be balloted by the Subcommittee. Such
action must be completed within five years of the last approval date.
E. Committee Ballots
All actions on standards (new, revisions, reapprovals, or withdrawals) are approved by
Committee D02 ballot; an affirmative vote of at least 90% of the combined affirmative and negative
votes cast is required with not less than 60% of the voting interests returning ballots. Any
standards action appearing on a Committee D02 ballot is automatically included in the Society
Review. Both the Committee ballot and Society Review are distributed through the ASTM Website
and printed copies are available upon request.
A voting member may vote in one of five ways: Affirmative, Affirmative with comments,
Negative (requires a written statement of the reason(s)), Abstention, or Abstention with comments.
The abstention category is for members who do not feel qualified to vote on a given item, do not
have sufficient time to review the ballot, or do not have sufficient interest in the subject matter. All
members must vote to retain their voting status. Nonvoting members may also vote. Their vote is
not tallied for ballot thresholds, but any negatives and comments are handled in the same manner as
from a voting member.
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The ballots are issued and returned via the website to ASTM Headquarters, the votes
tabulated and each Subcommittee is furnished the results of the votes, the negatives, and
comments (i.e. Closing Report). The Subcommittee makes its recommendations to adjudicate the
negative votes. These adjudications are presented to Committee D02 at a meeting and
adjudicated by hand vote.
A typical schedule is indicated below. However the dates vary slightly from year to year
and a listing of the dates for the current year is available from the staff manager or
administrative assistant. Additional Main Committee Ballots may be issued between meetings
depending upon need. The ballot schedule, with accurate dates, is provided by staff at each
D02 Executive Subcommittee meeting and is also posted between meetings on the Committee
D02 MyASTM webpage under “Committee Documents”.
BETWEEN DECEMBER AND JUNE COMMITTEE MEETINGS (Typical Schedule)
Ballot No.1 January 30 Deadline to ASTMFebruary 19 Issue DateMarch 27 Closing Date
Ballot No.2 March 31 Deadline to ASTMApril 16 Issue DateMay 22 Closing Date
BETWEEN JUNE AND DECEMBER COMMITTEE MEETINGS (Typical Schedule)
Ballot No.3 July 31 Deadline to ASTMAugust 15 Issue DateSeptember 19 Closing Date
Ballot No.4 September 25 Deadline to ASTMOctober 7 Issue DateNovember 10 Closing Date
.
> All Ballots should be scheduled to close at least two weeks prior to the start of the Bi-annual
meetings.
> The final date for standards actions to be submitted to ASTM Staff Manager is indicated by
the Deadline to ASTM
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> Assuming that a 60% return is attained by the closing date: Negatives and comments
received after that date are not counted, but are referred to the appropriate Subcommittee
for information.
> If a ballot item receives a negative, the Technical Contact and Subcommittee Chairman are
notified of the negative votes and comments.
> Please double-check to ensure expected editorial changes appear in proof copy sent forreview. It can be difficult to keep track of incoming editorial change requests—variety ofsources and formats.
> Please remember that the ASTM editor does not check cover letters, ballot returns, orcomments; does not automatically incorporate changes from comments into document.
Critical Terminology and SI References to Consider:
D4175 Standard Terminology Relating to Petroleum, Petroleum Products, andLubricants
ASTM Terminology Dictionaryo Available under MyASTM in the MyCommittees pageo My Tools section; Additional Resources
ASTM SI10 - 10 IEEE/ASTM SI 10 American National Standard for Metric Practice ASTM SI-10 Quick Reference Guide – See Part H and Annex A
Based on recent revisions to ASTM Form and Style, ASTM editor now automatically includesthe following SI unit formatting changes into every D02 document:
Temperature: include space between number and degree symbolo Example: 70°C now 70 °C
Range: include units in both/all parts of range expressiono Example: 1 to 2 mm now 1 mm to 2 mm
1, 2, and 3 L tubs now (1, 2, 3) L tubs OR 1 L, 2 L, and 3 L tubs (depending oncontext)
Areas that are not editorial updates include: Need subcommittee expertise on correct usage of “% mass,” “% vol,” and so on. Need subcommittee input on changing “weight” to “mass.” Note—No need to mark basic SI unit formatting changes on ballot items, particularly for
reapproved standards.
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Standards Development “How-To” Information and Training:
1. Online Member and Officer Training Courses:a. http://www.astm.org/MEMBER_TRAINING/
2. Guidance for Writing and Balloting Standards:a. http://www.astm.org/COMMIT/standards_development_tools.html
3. ASTM Draft Standard Templates:a. http://www.astm.org/COMMIT/TEMPLATES/lead_template.htm
4. Standards Development “How-To” Articles published on ASTM Websitea. Check this page regularly for new and updated topics. This resource covers
items such as;b. Meeting Prep,c. Robert’s Rules of Orderd. ASTM and Skill Developmente. Committee Balance and Voting Requirementsf. To Begin a Standardg. When you do not Agree! Effective Comments and Negative Votes
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Committee D02 on Petroleum Products and Lubricants
Executive Subcommittee
Product SubcommitteesA, B, C, D, E, F, G, H, J, L, N, P
Property Subcommittees1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 14, 25
Coordinating Subcommittees91, 92, 93, 94, 95, 96
Section
Task Group Task Group
SUBGROUPS BELOW THE DOTTED LINE DO NOT REQUIREMEMBERSHIP IN ASTM/COMMITTEE/SUBCOMMITTEE.FORMAL BALLOT PROCEDURE NOT REQUIRED
Task groups are called by many names (working group, study panel,study group, task force, etc.)In some cases, there can be additional task groups below a Task Group.
ASTM International
Attachment 1 – Organizational Structure
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Attachment 2 – Subcommittee Scopes
Subcommittee A on Gasoline and Oxygenated Fuels
The promotion of knowledge, specifications, methods of test and terminology of liquid
fuels for use in automotive spark ignition engines.
Subcommittee B on Automotive Lubricants
The promotion of knowledge, specifications, methods of test, and nomenclature for
automotive lubricating oils. This will include those lubricants used in the power train and
chassis components of self-propelled wheeled vehicles including passenger cars, trucks, buses,
industrial power plants, high-speed diesels, and tractors.
Subcommittee C on Turbine Oils
The promotion, development and maintenance of specifications, test methods and
practices for lubricants used in turbines, turbine control and auxiliary and driven machinery.
(Approved 12/07)
Subcommittee D on Hydrocarbons for Chemical and Special Uses
The promotion of knowledge and the development of specifications, test methods
practices, and terminology for chemical and special uses within the scope of Committee D02.
Included are gaseous or liquefied C2 through C5 hydrocarbons; derivative chemicals prepared
from these hydrocarbons; and other chemicals for use in petroleum products and lubricants.
(Approved 06/95)
Subcommittee E on Burner, Diesel, Non-Aviation Gas, Turbine, and Marine Fuels
The promotion of knowledge and the standardization of specifications and test methods,
and other standards relevant to liquid fuels used in burners, diesel engines, and gas turbines in
non-aviation applications. (Approved 06/96)
Subcommittee F on Manufactured Carbon and Graphite Products
The promotion of knowledge, stimulation of research, and the development of methods,
nomenclature for Manufactured Carbon and Graphite products exclusive of those assigned to
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other ASTM committees. These activities are interrelated with the activities of other committees
of ASTM, specifically Committees C08, D01, D24and D28. (Approved 12/01)
Subcommittee G on Lubricating Grease
The promotion of knowledge and the development and maintenance of standard test
methods, specifications, guides, practices, and terminology for lubricating greases and grease
components (base fluids, thickeners, and additives). (Approved 06/08)
Subcommittee H on Liquefied Petroleum Gases
The promotion of knowledge, specifications, methods of test, and nomenclature for
liquefied petroleum (LP) gases, dimethyl ether, natural gas liquids, and natural gasoline.
(Approved 12/13)
Subcommittee J on Aviation Fuels
The promotion of knowledge of aviation fuels and the development of specifications, test
methods, and other standards relevant to aviation fuels. (Approved 06/96)
Subcommittee L on Industrial Lubricants
The promotion of knowledge of:
industrial lubricants and the development of specifications, test methods, classifications, and
other standards relevant to industrial lubricants;
the development of physical and chemical standards (except specifications and
classifications) to determine properties of petroleum products, of products derived from
petroleum, and of lubricants that are needed by those industries characterized by high-
performance requirements and/or extreme environments such as aerospace, deep
submergence and nuclear power. Excluded are those activities already covered by the
other Subcommittees of D02.
Subcommittee N on-Hydraulic Fluids
The promotion of knowledge of hydraulic fluids and the development of standards
pertinent to hydraulic fluids. (Approved 06/96)
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Subcommittee P on Recycled Products
The advancement of knowledge and the development of specifications, classifications,
recommended practices, nomenclature and methods of sampling and testing for used products
from fossil hydrocarbon and non-fossil biological sources and the recycled products and co-
products derived therefrom and within the scope of Committee D02. (Approved 06/08)
Subcommittee 1 on Combustion Characteristics
Responsible for the development and improvement of engine test methods to determine
octane number of spark ignition engine fuel, supercharge rating of aviation gasoline and cetane
number of diesel fuel oil. (Approved 06/96)
Subcommittee 2 on Hydrocarbon Measurement for Custody Transfer (Joint ASTM-API)
Responsible for the development of test methods and standard practices for the
determination of properties of liquid hydrocarbons as required to perform custody transfer
quality and quantity measurement calculations. (Approved 06/08)
Subcommittee 3 on Elemental Analysis
The promotion of knowledge and the development of standards for the physical and
chemical determination of elements in crude oils, petroleum products, additives, lubricating oils,
petroleum related materials, and biofuels. (Approved 12/07)
Subcommittee 4 on Hydrocarbon Analysis
The promotion of knowledge and the development of standards for the analysis of
hydrocarbons, organic components in hydrocarbon mixtures such as oxygenates, hydrocarbon
types, hydrocarbon distribution such as chromatographic methods for boiling point range and oil
volatility and selected physical or chemical properties of hydrocarbons in petroleum or related
products using chemical, physical, or instrumental analytical procedures. (Approved 06/96)
Subcommittee 5 on Properties of Fuels, Petroleum, Coke, and Carbon Materials
The promotion of knowledge and the development of methods of tests relative to (1)
water and sediment in distillate fuels and light distillates; (2) the heat of combustion of liquid
hydrocarbon fuels; (3) the color and reactivity of gasolines and distillate fuels; (4) the stability
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and compatibility of residual fuels with distillate fuel; (5) the sampling and evaluation of
petroleum coke; (6) evaluation of the properties of carbon materials, and properties of industrial
pitches. (Approved 06/96)
Subcommittee 6 on Analysis of Liquid Fuels and Lubricants
The promotion of knowledge and the development and improvement of chemical and
physical test methods used for the analysis of lubricants; and when appropriate, application of
those methods to other petroleum products and non-petroleum based products and related
materials. Excluded are generic test methods under the jurisdiction of other Subcommittees.
(Approved 06/14)
Subcommittee 7 on Flow Properties
The advancement of knowledge and the conduct of all activities connected with the
promulgation and, and improvement of standards for the characterization of the flow properties
of all materials falling within the scope of Committee D02, with the exception of grease.
(Approved 12/07)
Subcommittee 8 on Volatility
The promotion of knowledge of volatility, both intensive and extensive, as a property of
petroleum, petroleum products and lubricants, and biofuels; and the development,
standardization, promulgation and improvement of test methods for the measurement and
evaluation of volatility. (Approved 12/07)
Subcommittee 9 on Oxidation of Lubricants
The promotion of knowledge and development of test methods to evaluate the oxidation
and thermal stability of lubricants suited for general use and specific applications. (Approved
12/07)
Subcommittee 10 on Properties of Petroleum Waxes and Alternative Wax-like Materials
The promotion of knowledge concerning, and development of methods for, the
characterization and evaluation of petroleum wax and related materials, including wax-like
materials and additive-containing wax-like materials used in admixture with petroleum waxes to
extend or modify them, or used in place of petroleum waxes.
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Subcommittee 12 on Environmental Standards for Lubricants
The promotion of knowledge and the development of standards (except specifications
and classifications) to measure environmental persistence (e.g., biodegradation), ecotoxicity,
and bioaccumulation of lubricants (including auto and industrial and greases).
Subcommittee 14 on Stability and Cleanliness of Liquid Fuels
The promotion of knowledge relative to, and the development of, standard test methods,
practices, guides, and terminology for stability, cleanliness, and compatibility for liquid fuels, of
petroleum and biological origin. (Adopted April, 2008)
Subcommittee 25 on Performance Assessment and Validation of Process StreamAnalyzer Systems
The promulgation of knowledge, development and continuous improvement of standard
practices for the assessment, comparison of performance and validation of process stream
analyzer systems measurement processes for petroleum, petroleum products, biofuels,
synthetically derived materials, and mixtures thereof, using engineering, statistical and quality
assurance principals. These practices are applicable to online and in-line processes that
directly measure physical, chemical, thermodynamic performance properties related to the use
for the product, as well as the mechanics and use of multivariate modeling techniques for
inference of such properties. (Approved 06/08)
Subcommittee 90 – Executive Subcommittee of D02
The Executive Subcommittee shall be responsible for The Executive direction of the
Committee. It shall approve the formation of Subcommittees to carryout the work of the
Committee. It shall approve all Subcommittee and subgroup scopes and objectives, and shall
review the appointment of all Subcommittee officers.
It shall approve, modify, or reject applications for Main Committee membership and
associated proposed classification and voting status proposed by the Committee Secretaries.
It shall review and act on the Second Vice-Chairman's recommendations for the
Committee's long-range plans and their means of accomplishment.
It shall be responsible for recommending revisions to the Committee Bylaws.
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Coordinating Subcommittee 91 on Thermometry
To assist committee members with issues related to temperature measurement in
committee standards. To assist in identifying key performance and physical parameters of
temperature measurement in a standard. To maintain a relationship with ASTM Committee E20
and the subcommittees responsible for liquid-in-glass and digital contact thermometers, and to
work with E20 in developing fundamental standards for digital contact thermometers that are
appropriate for use with materials within the scope of Committee D02. To develop and maintain
standards suitable for Committee D02 members assisting them in utilizing thermometers, these
would be for monitoring of performance and determining suitability for use in an application. To
promote and support training and/or workshops on temperature measurement of materials
within the scope of Committee D02. (Approved 12/13)
Coordinating Subcommittee 92 on Proficiency Testing Programs
The promotion of knowledge and to provide a system for obtaining, distributing and
cooperatively testing representative samples, summarizing and analyzing test results and
distributing reports; to promulgate guidelines that offer laboratories a means of comparing
individual performances on ASTM Committee D02 methods with expected interlaboratory
precision.
Coordinating Subcommittee 93 on International Standards and Related Activities
The coordination of Committee D02 activities pertaining to liaison and cooperation with
worldwide standardization organizations for petroleum and its products. CS 93 is to promulgate
guidelines for selecting standards and practices to be offered to, or accepted from, recognized
standardization bodies; it will nominate D02 members to attend as official representatives
(technical experts), plenary sessions of selected standards groups having international
acceptance; track issues that drive changes to fuels and lubricants specifications and test
methods worldwide, and it will function as a Coordinating Subcommittee representing the
interests of Committee D02 in dealings with the ANSI U.S. TAG on ISO Technical Committee
(TC) 28 on Petroleum Products and Lubricants. (Approved 12/07)
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Coordinating Subcommittee 94 on Quality Assurance and Statistics
The promotion of knowledge and the development of quality assurance and statistical
practices for Committee D02 use, and the development and continuous improvement of
standards for the assessment and comparison of measurement processes for petroleum and
petroleum products covered by the D02 scope. These practices are applicable to processes
that directly measure properties related to product use and can also include the mechanics and
use of modeling techniques for the inference of properties. This Coordinating Subcommittee
functions as a central resource for quality assurance and statistics for D02. (Approved 06/97)
Coordinating Subcommittee 95 on Terminology
1) To develop and promote the development and maintenance of definitions, terms,
symbols, acronyms and abbreviations for the D02 terminology standard D4175. 2) To provide
assistance to other D02 Subcommittees in framing definitions in a format consistent with the
ASTM Form and Style Manual (Blue Book) for standards under their jurisdiction. 3) To
coordinate and/or harmonize those definitions for terms common to Subcommittees in
cooperation with them. 4) To coordinate and/or provide input into standard terminology
development with terminology groups outside of ASTM D02. (Approved 06/14)
Coordinating Subcommittee 96 on In-service Lubricant Testing and Condition MonitoringServices
The formation of definitions, terminology, recommended practices, guides, methods and
the promotion of knowledge relating to services associated with the evaluation of in-service
lubricants. To coordinate with other ASTM committees and Subcommittees as well as other
organizations in the support of the service industry evaluating in-service lubricants. (Approved
06/01)
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Attachment 3 – Research Report Format Guide
ASTM Interlaboratory Studies (ILS) Resources:
ASTM ILS Department: http://www.astm.org/ILS/index.html ASTM Research Report Template: http://www.astm.org/ILS/researchreports.html Precision and Bias Template: http://www.astm.org/ILS/precisionbias.html Repeatability Precision Template: http://www.astm.org/ILS/precisionbias.html Subcommittee D02.94 on Quality Assurance and Statistics Committee E11 on Quality and Statistics
This Guide is to assist Subcommittees in organizing and developing a Research Report.
A Research Report is a means to document data from: 1) an interlaboratory study to evaluate a
physical or chemical characteristic; 2) an interlaboratory study used to develop a test method’s
precision statement; 3) a study to determine the suitability of replacement equipment in a test
method; 4) or, a study that determines vendor claims of compliance with a specification or test
method requirement. This guide presents a number of components which are common to most
interlaboratory test studies. Subcommittees may include other information or sections in their
Research Reports which are not included in this Guide.
There are other types of documents that have been developed in some Subcommittees
that have been referred to and filed at ASTM Headquarters as Research Reports. These
reports are not referenced in any standard and do not impact the content of any standards.
Acceptance of these reports will be by Subcommittee Ballot in accordance with the regulations
governing Subcommittee ballots. No Main Committee action is required for these actions.
When the interlaboratory study is conducted to support new or revised precision or bias
statements in a standard, it is recommended that the Research Report accompany the
Subcommittee ballot of the standard. It is acceptable to list a contact where the Research
Report may be obtained. Negatives and comments pertaining to the precision and bias
statements, or other aspects of the Research Report, are adjudicated according to the
regulations governing Subcommittee ballots. Approval of the precision and bias statements in
the standard denotes approval of the Research Report by the referencing footnote in the
precision section, when there are no other negatives on the Research Report. It is not
necessary to ballot the Research Report separately if it is referenced in a Standard. If the
Subcommittee chooses to approve the report separately by letter balloting the groups involved,
then the same balloting requirements apply. If the Research Report is balloted separately, the
FACTS FOR MEMBERS
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corresponding standard ballot action approval will be contingent upon approval of the Research
Report.
The Technical Contact or Subcommittee will email a word format copy of the Research
Report to the ASTM International staff manager and [email protected] when the draft
is submitted for subcommittee ballot.
A research report template is available from the ASTM website www.astm.org under
“Get Involved”,“Technical Committees”, “Interlaboratory Study Program (ILS)”, “Research
Reports”.
Research Report Inclusion in the Standard
Research Reports that are balloted and are ultimately designed for inclusion in the standard
must have a revision to the standard to designate the connection to the Research Report. This
can be done as a new section in the standard (ex. Precision and Bias) or as a footnote.
For the footnote, use “Supporting data have been filed at ASTM International Headquarters and
may be obtained by requesting Research Report D02-XXXX. Contact ASTM Customer Service
at [email protected].”
To add the research report reference to the precision section or other section of the standard
the results should be listed in the relevant section, which will direct readers to the correct report.
If the text is not revised, a note or an additional numbered content (e.g. 12.1) may be used. The
note may contain any descriptive words or a statement such as “a DXXX study for bias was
undertaken between methods X and Y using DXXXX protocol…. The results of the bias
correction between X and Y can be found in research report DXXX.”
ORGANIZATION OF A RESEARCH REPORT
1. Title
A clear, concise title that describes the nature of the study covered by the Research
Report should immediately follow the name of the sponsoring committee, for example:
Committee D02 On Petroleum Products, Liquid Fuels, And Lubricants
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Subcommittee [Subcommitte Number]on [Subcommittee Title]
Research Report: D02:__________*
Interlaboratory Study to Establish Precision Statements for ASTM [Standard Designation
Number], [Standard Title] Or
Supporting Data for ASTM [Standard Designation Number], [Standard Title]
The test method or document number, if it has one, associated with the Research Report shouldbe included in the title. A note is to be added to the title indicating the author or authors of thedocument along with current contact information.
* For a copy of the draft Research Report, please contact [email protected]
(research report number assigned after balloting).
2. Introduction
An introduction describing the nature, purpose, and application of the data generation study.
3. Test Method
A copy of the test method or procedure that was used by the participants in the
interlaboratory test program or other data generation program should accompany the Research
Report. This test method should be written in ASTM International format at the time it is
distributed to the participants of the interlaboratory test program.
The following standards on precision and bias will be helpful in preparing and conducting
an interlaboratory test program.
Committee D02 Standards: D6300 Standard Practice for Determination of Precision and Bias Data for Use in Test
Methods for Petroleum Products and Lubricants D6708 Standard Practice for Statistical Assessment and Improvement of Expected
Agreement Between Two Test Methods that Purport to Measure the Same Property of aMaterial
D7778 Standard Guide for Conducting an Interlaboratory Study to Determine thePrecision of a Test Method
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Committee E11 Standards: E691 Standard Practice for Conducting an Interlaboratory Study to Determine the
Precision of a Test Method E177 Standard Practice for Use of the Terms Precision and Bias in ASTM Test Methods ASTM E178 Standard Practice for Dealing With Outlying Observations E456 Standard Terminology Relating to Quality and Statistics
Other D02 ILS Resources: D6300 D2PP Computer Program
o Available under MyASTM in MyCommittees; Committee Documents section
4. List of Participating Laboratories, Equipment and Test Materials
1) Include a brief description of the samples used in the round robin preferably without
including commercial names. The description can include the round-robin sample code if
desired. The list of test materials or specimens with their general characteristics that are used
in the study. The report should not directly indicate who supplied each individual test material.
2) A list of the laboratories participating in the interlaboratory test program is to be part of
the Research Report. Do not include any cross reference between the participant and the data
they supplied for the round robin. The full name, address, and the name of the person from that
laboratory who participated in the program should be listed.
3) Identify equipment used in the interlaboratory study, i.e., manufacturer, model
number, serial number, etc. Identify the version of software, if any, used by the test apparatus
in the interlaboratory study.
5. Interlaboratory Test Program Instructions
The instructions provided beyond those included in the method or procedure to the
participant in the interlaboratory test program are to be part of the Research Report.
Instructions for participants in an interlaboratory test program may contain such items as:
1. Any special conditions or precautions to be observed.
2. The scheduling and timing for testing the materials or specimens.
3. Detailed procedures for handling, storing, and disposal of the test materials orspecimens.
4. Special features with respect to the test method.
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5. Reporting of the data to a specified number of significant figures.
6. Where to submit data.
7. Special information to be reported for the benefit of the round robin analysis.
6. Participant Responses
Participant responses on the utility and operation of the test method in the round robin
should be included. Items such as apparatus or equipment used in the study, start date for
testing, completion date, conditions of samples when received, etc., are examples of aspects
in such a questionnaire.
7. Data Report Forms
A compilation of the data report forms returned by the participating laboratories is to be
part of the Research Report without any indication of the identity of the participating laboratories
other than the ILS Laboratory Code. This data may be summarized in a table rather than using
copies of the submitted pages. Caution: Data report forms typically show the sender's contact
information.
8. Statistical Data Summary
A summary of the reported data, and other statistical data, such as average mean,
standard deviation, determination of the outliers, etc., calculated from the data returned by the
participating laboratories is to be a part of the Research Report. A description of the means by
which the statistical analysis was carried out is to be included, for example, ‘XYZ Statistics Pro
version 1 software was used for the analysis.’ Note: The precision program D2PP provides this
information in its printed word format output.
9. Research Report Summary & Conclusions
The Research Report should contain a summary of the results, their significance, and
conclusions reached. If this work was done at the request of another organization, then the
relationship between the work requested and observed results is to be expressed.
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Attachment 4 – Committee Guidelines for Listing or Replacement of Test EquipmentSuppliers in Standard Test Methods
Approved as amended by COS September 2005
Introduction
ASTM International policy is to encourage the development of test methods based on
generic equipment (Section 15, Regulations Governing ASTM International Technical
Committees, and Sections F3 and F4, Form and Style for ASTM International Standards).
However, in the absence of generic equipment, test methods based on non-generic or
proprietary equipment can be developed through the voluntary, full consensus process of
technical Subcommittees of Committee D02.
Widespread use of ASTM International methods requires that users know the source of
non-generic equipment utilized in test methods. Likewise, there should be a clear process for
later incorporation of additional equipment into a test method after its initial issue if such
equipment becomes available and is shown to be equivalent.
1. Scope
1.1 These guidelines are for Subcommittees with jurisdiction over Standard Test Methods.
They offer recommendations for listing the manufacturer of non-generic test equipment for the
benefit of the user and for validating and listing equivalent equipment into the test method.
1.2 These guidelines are non-mandatory. However, once a Subcommittee has adopted
their use for a test method, further actions described in the Guidelines become mandatory for
that standard.
2. Referenced Documents
2.1 ASTM International Documents
2.1.1 Regulations Governing ASTM International Technical Committees
2.1.2 Form and Style for ASTM International Standards
2.1.3 ASTM D 6300 Standard Practice for Determination of Precision and Bias for Use in Test
Methods for Petroleum Products and Lubricants
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2.1.4 ASTM D 6708 Standard Practice for Statistical Assessment and Improvement of the
Expected Agreement Between Two Test Methods that Purport to Measure the Same Property of
a Material
3. Terminology
3.1 Definitions specific to the guidelines:
3.1.1 Equipment as used in these guidelines, the term is intended to include any apparatus,
solvents or other material utilized to conduct a test method.
Discussion - while in most cases equipment denotes the apparatus required for a test
method, the Guidelines are equally applicable to non-generic solvents or other materials
utilized to obtain the necessary precision and bias.
3.1.2 Generic equipment - apparatus which belongs to a general class of devices, any of
which is expected to be equivalent to the other when used to run the test method.
Discussion - The equipment description is sufficiently detailed so that any apparatus
meeting the description is expected to result in the same precision of results. Examples of
generic equipment are glassware, thermometers, gas chromatographs, etc.
3.1.3 Non-generic equipment - apparatus used to develop a method which is patented,
trademarked, or proprietary.
Discussion - The equipment description is protected or too limited to allow a direct
substitution with untested apparatus. Examples of non-generic equipment are the Mini-
Rotary Viscometer, the Pin and Vee Block Test Machine and the Jet Fuel Thermal
Oxidation Tester.
3.1.4 Equivalent / Replacement equipment - apparatus giving essentially the same precision
and bias as the apparatus used in the interlaboratory study on which the precision statement is
based.
Discussion - Equivalence to generic equipment is based on meeting the description in
the Apparatus section. Equivalence to non-generic equipment is determined by a testing
mechanism described in Section 7 of these guidelines.
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3.1.5 RR D02 XXXX - the Research Report describing the development of the precision
program of the test method.
3.1.6 RR D02 YYYY - the Research Report describing the development and evaluation of a
test method not containing a quantitative precision program.
4. Significance and Use
4.1 The guidelines provide examples of notes to be included as part of the Precision and
Bias or Apparatus sections of a standard test method, giving the use the source of the non-
generic test equipment used to develop the method.
4.1.1 The guidelines distinguish between generic equipment described in technical detail in
the Apparatus section and equipment that is identified as non-generic, by the apparatus
supplier.
4.1.2 The guidelines also include the mechanism to be used by an equipment supplier to
assure that proposed non-generic equipment will produce equivalent results of the same
precision as the original equipment.
4.2 Any change in equipment which affects the test results and therefore the precision of the
method requires a new precision statement and new equipment listing. The old precision
statement and its accompanying listing apply only to equipment not incorporated in the change.
5. Listing of Equipment Used to Develop the Precision Statement
Note 1 - the following section discusses Equipment in terms of Apparatus because that is the
most common occurrence. If a test method requires the use of a special solvent or other
material, the pertinent note should be modified to refer to the solvent etc.
5.1 When non-generic equipment is used to develop the original precision statement in a
test method, a note listing the equipment should be made part of the precision statement in the
test method. An example of such a note follows:
5.1.1 Note x - The following equipment, as listed in RR D02 XXXX, was used to develop this
precision statement: (here insert the name and model of equipment and the name and address
of manufacturer). This listing is not an endorsement or certification by ASTM International.
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5.2 When a precision statement based on non-generic equipment is revised, the following
note should be added:
5.2.1 Note y - The following equipment, as listed in RR D02 XXXX, was used to develop the
revised precision statement: (here insert the name and model of equipment and the name and
address of manufacturer). This listing is not an endorsement or certification by ASTM
International.
5.3 When a precision statement is based on non-generic equipment made by more than one
manufacturer, the following note should be added:
5.3.1 Note z - The following equipment, as listed in RR D02 XXXX, was used to develop the
precision statement and no statistically significant differences were found between these pieces
of equipment: (here insert 1. name and model of first equipment and then a name and address
of its manufacturer, 2. the name and model of the second equipment and the name and
address of its manufacturer, 3. etc.). This listing is not an endorsement or certification by
ASTM International.
6. Listing of Non-generic Equipment Used to Develop a Method with NoQuantitative Precision Statement
6.1 In a few cases non-generic equipment is used to develop a standard test method for
which precision cannot be calculated by presently available methods. However, a Research
Report describing the development program, together with a description of the equipment, shall
be prepared. In such cases the following note should be added to the Apparatus section.
6.1.1 Note yy - The following equipment, as described in RR D02 YYYY, was used to develop
this test method (here insert the name and model of the equipment and the name and address
of manufacturer). This is not an endorsement or certification by ASTM International.
7. Procedure for Listing of Equivalent / Replacement Equipment
7.1 To list non-generic equivalent / replacement equipment, after approval and publication of
the test method, one of the following alternatives must be followed:
7.1.1 For methods with precision that can be established by D6300 or equivalent, use D6300
or equivalent to establish precision, and use D6708 or equivalent to establish bias. Prior
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Subcommittee approval of the program including equipment acceptance criteria for precision
and bias is required.
7.1.2 For methods that do not have precision that can be established by D6300 or equivalent,
consult a qualified statistician for the appropriate assessment protocol. Prior Subcommittee
approval of this protocol is required.
7.2 The Subcommittee will evaluate the results of the interlaboratory program, and if the
results are accepted, the addition of the new equipment to the listing note shall be Approved by
the full balloting process. If the precision is significantly different (either better or worse) from
the original equipment but still acceptable for use with the test method, the Subcommittee may
include a separate precision statement and add the equipment in a separate note by the full
balloting process.
8. Keywords
Committee guidelines, generic equipment, non-generic equipment, equivalent equipment
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Attachment 5 – Guide to Quality Control Section in Test Methods
Approved by the D02 Executive Subcommittee: February 11, 1999
This guide is intended to provide editorial assistance to D02 Subcommittees who wish to
reference or include quality control guidelines in test methods under their jurisdiction. The
organization and wording of the Quality Control section outlined below was prepared by CS94 -
Coordinating Subcommittee on Quality Assurance and Statistics. [Editor’s note: The ‘x’ in the
paragraph numbers is to be replaced by the appropriate section number as it appears in the
standard.]
x. QUALITY CONTROL MONITORING
x.1 Confirm the performance of the instrument or the test procedure by analyzing quality
control (QC) sample(s).
x.2 Prior to monitoring the measurement process, determine the average value and control
limits for the QC sampleA, B.
x.3 Record QC results and analyze by control charts or other statistically equivalent
techniques to ascertain the statistical control status of the total test processA, B, C. Investigate
any out-of-control data for root cause(s). The result from this investigation may, but not
necessarily, result in instrument re-calibration.
x.4 The frequency of QC testing is dependent on the criticality of the quality being
measured, the demonstrated stability of the testing process, and customer requirements.
Generally, a QC sample should be analyzed each testing day with routine samples. The QC
frequency should be increased if a large number of samples are routinely analyzed. However,
when it is demonstrated that the testing is under statistical control, the QC testing frequency
may be reduced. The QC sample testing precision should be periodically checked against the
ASTM International method precision to ensure data quality.A, B
x.5 It is recommended that, if possible, the type of QC sample that is regularly tested be
representative of the samples routinely analyzed. An ample supply of QC sample material
should be available for the intended period of use, and must be homogenous and stable under
the anticipated storage conditions.
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x.6 See Ref. A and B for further guidance on Test Method QC and Control Charting
techniques.
A. ASTM International D 6299: Standard Practice for Applying Statistical Quality Assurance
Techniques to Evaluate Analytical Measurement System Performance
B. ASTM International MNL7: Manual on Presentation of Data Control Chart Analysis, 6th
edition, Section 3: Control Chart for Individuals
C. In the absence of explicit requirements given in the test method, this clause provides
guidance on QC testing frequency.
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Attachment 6 – Joining Committee D02
1.1 To become a member of Committee D02 use the online Membership Application
provided on the ASTM website at www.astm.org, click “Membership”, select desired member
type and complete/submit all required information. Your name will be added to the D02 Main
Committee and requested D02 Subcommittee rosters as “Pending”. Your completed application
form will be circulated to the relevant secretaries in the Committee and Subcommittees for
processing.
1.2 Main Committee Membership and Voter Classification Assignment: The D02 Secretary
is informed of your membership application by ASTM International. The Secretary assigns a
classification and voting status. The Executive Subcommittee of D02 reviews the application
and verifies that the classification and voting status are appropriate. The D02 Secretary notifies
ASTM International through the use of the On-Line Membership Maintenance Tool of all
approved membership actions. ASTM Headquarters notifies the member of their acceptance
and assigned voting, if relevant, and classification.
1.3 Subcommittee Membership and Voting Classification Assignment: Each relevant
Secretary in the subcommittees will be provided with your membership request to become a
member of their subcommittee. The Subcommittee Secretary reviews the voting status and, if
required, the classification of the prospective member. The Subcommittee (or its Advisory)
reviews the application and verifies that the voting status and, if required, the classification are
appropriate. The Subcommittee Secretary notifies ASTM International through the use of the
On-Line Membership Maintenance Tool of all approved membership actions. ASTM
Headquarters notifies the member of their acceptance and assigned voting, if relevant, and
classification.
If already a D02 member and the member wants to join a subcommittee, then the member join
additional subcommittees within MyASTM under MyAccount.
Section or Task Group participation: You need not be a member of ASTM International,
Committee D02 or a Subcommittee in D02 to be a member of a Task Group.
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Attachment 7 – Subcommittee Report to Committee D02
Reports must be submitted on the report template that can be downloaded from the ASTMInternational website at http://www.astm.org/COMMIT/COMMITTEE/D02.htm .
Report of Subcommittee to D02 Main Committee
Date: Time:Hotel: City:Chaired by: Reported by:
1. Action Items*:(Verbally report each action item in this section at D02 Main Committee meeting. Deletebolded red text before submitting report.)
There are action item(s) for Committee D02 consideration:
1.1 The following ballot item(s) require action by D02. The Subcommittee requests that theMain Committee uphold the following Subcommittee action(s):
(Copy / paste additional section(s) as needed.)
Ballot # Item # Designation / Title Aff Neg Abst # of Comments Wk Item #
The negative voter:The negative voter(s) position:Subcommittee Motion: (Indicate Not Persuasive or Not Related)The rationale and basis for the Subcommittee’s ruling:NOTE: the rationale must match that upon which the subcommittee used for voting. Do not paraphrase.
The hand count of the vote in the Subcommittee meeting:
1.2 Other action items* (including any requests for permission to conduct a ConcurrentBallot)1.2.1
1.2.2
2. Subcommittee Officer Changes*(Verbally report any Subcommittee Officer changes, but not Section Officer changes.Any Subcommittee Officer changes must also be reported to D02.90 ExecutiveSubcommittee for approval.)
FACTS FOR MEMBERS
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Name Position Replacing
3. Information Items:
3.1 D02 Main Committee Ballot Item Results(Verbal report need only include any significant items of interest.)
Ballot# Item# Designation / Title Aff Neg Abst# of
CommentsWk Item
#SC Action
(Reap., Rev.,New, Removed)
3.2 Status of Overdue Standards (Verbally report at Main.)
Standard No. Description Last Revision SC Action
3.3 Standards being Withdrawn or Planned for Withdraw: (Verbally report at Main.)
Standard No. Description Last Revision SC Action Reason for Withdrawal(concise statement)
4. Subcommittee Highlights and Significant Activities:What is the most interesting thing that your subcommittee is working on? This caninclude Work Item highlights, subcommittee standards activities of interest, or otherareas for publicity such as Workshops, Symposium, or other. Please provide at leastone example.
5. Report current status of ASTM/EI joint activities. (Verbally report at Main. Request forJoint or Disjoint activities must also be reported to D02.90 Executive Subcommittee forapproval.)
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Current ASTMStandard
Designation
IP StandardDesignation
Cited in ASTMStandard
Current IPStandard
Designation
ASTM StandardDesignationCited in IPStandard
Are ASTM and EI StandardsTechnically Equivalent?
Provide “YES” or “NO” response
Respectfully submitted,
Ver. 2016
FACTS FOR MEMBERS
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Attachment 8 – Training Course Development for ASTM International Sponsored Training
ASTM Training and eLearning Department is available to help with developing a training
program or course. ASTM has delivered expertly led training to thousands of professionals over
the past 30 years in over 45 different industries. Our flexible programs can meet your needs
regardless of size from small business to fortune 500. If you wish to speak with an ASTM
representative about an idea for training or eLearning programs, please contact
To view the current offerings of Petroleum related Training courses, please go to:https://www.astm.org/TRAIN/astm-petroleum-training.html
Attachment 9 - Guidelines for Approval, Development, and Maintenance of Joint ASTM/IPTest Methods and Research Reports
ASTM International Committee D02 and the Energy Institute (formerly the Institute of
Petroleum) Test Methods Standardization (TMS) Committee have a long history of cooperation
and have developed a number of joint and/or technically equivalent standards and
interlaboratory study programs. ASTM and EI recognize the need to avoid unnecessary
duplication which can create marketplace confusion and dilute the efforts of the volunteer and
staff resources in development of its standards.
The following is the process (for approval, development, publication and maintenance) that
ASTM Committee D02 shall follow regarding the joint ASTM/EI standards activity.
1. Request to Develop a Joint ASTM/EI Standard or Interlaboratory Study (ILS)
1.1 The ASTM participant shall provide a written rationale to the appropriate D02
Subcommittee, prior to initiation of any activity, for why an existing EI standard or a
proposed new standard should become a joint ASTM/EI standard and/or why there
should be a joint interlaboratory study for testing and generation of data. The rationale is
to also include the level of resources to be provided by ASTM and EI in conjunction with
the specific request. The lead standards organization (either ASTM or EI) shall be
identified in the proposal.
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1.1.2 Those proposed joint standards that are anticipated to be required to be made
EN or ISO standards are to be identified in the request form for a joint activity.
1.2 Acceptance of the proposal shall be approved by a 2/3 affirmative vote of combined
affirmative and negative votes of official voters at a subcommittee meeting or by
subcommittee letter ballot for the proposal to proceed.
1.2.1 If approved by the Subcommittee then the approval of the D02.90 Executive
Subcommittee by a 2/3 affirmative vote of combined affirmative and negative votes of
official voters is required. The Executive Committee shall be provided with the written
rationale, the level of resources to be provided by ASTM and EI in conjunction with the
specific request and the subcommittee ballot results (and written comments, if any).
1.2.2 If the Executive Subcommittee approves, a Notification Form (attachment 1) shall
be completed and returned to the D02 Staff Manager by the Chairman of Committee
D02.
1.3 In accordance with the Intellectual Property Policy of ASTM International, the proposal to
develop the joint standard or joint ILS shall be reviewed and approved by the President
of ASTM.
1.3.1 If approved, a written notification of the decision will be sent by Committee D02
Staff Manager to the EI Technical Manager – Test Methods, indicating the interest with
copies to the Chairman of Committee D02 and the D02 Subcommittee Chairman.
1.3.2 If not approved a written notification of the decision will be sent by Committee
D02 Staff Manager to Committee D02 Chairman and relevant SC Chairman.
1.3.3 The EI Technical Manager – Test Methods will send a copy of the Notification
Form to the Chairman of EI TMS Committee and the pertinent EI Panel and Sub-
Committee Chairs of D02 interest in a joint standard. If the joint work is agreed by EI
TMS (see below), the EI Technical Manager – Test Methods will notify the Committee
D02 Staff Manager including a signed copy of the EI Notification Form (see below).
1.3.4 If the joint work is not agreed by EI TMS a written notification of the decision will
be sent by the EI Technical Manager – Test Methods to the Committee D02 Staff
Manager with copies to Committee D02 Chairman and relevant SC Chairman.
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1.4 An approved proposal for a joint standard or ILS project shall be promptly registered as
a New Work Item or a new ILS project. 2. The following is the process that EI Test
Methods Standardization (TMS) Committee shall follow.
2. Request to Develop a Joint EI/ASTM Standard or Interlaboratory Study (ILS)
2.1 The EI participant shall provide a written rationale to the appropriate EI Panel, prior to
initiation of any activity, for why an existing IP standard or a proposed new standard
should become a joint ASTM/IP standard and/or why there should be a joint ILS for
testing and generation of data. The rationale is to also include the level of resources to
be provided by ASTM and EI in conjunction with the specific request. The lead standards
organization (either ASTM or EI) shall be identified in the proposal.
2.1.1 Those proposed joint standards that are anticipated to be required to be made
EN or ISO standards are to be identified in the request form for a joint activity.
2.1.2 Acceptance of the proposal shall be agreed by the Panel and the appropriate
Sub-Committee and authorized by TMS Committee. If approved, written notification of
the proposal, together with a signed copy of the Notification Form (attachment 2) will be
sent by the EI Technical Manager – Test Methods to the ASTM Committee D02 Staff
Manager.
2.1.3 The ASTM Committee D02 Staff Manager will send a copy of the Notification
Form to the Chair of Committee D02 and the pertinent D02 Sub-Committee Chair of the
interest in a joint standard. If the joint work is agreed by ASTM (see above), the ASTM
Committee D02 Staff Manager will notify the EI Technical Manager – Test Methods,
including a signed copy of the ASTM Notification Form (see above).
2.1.4 If the joint work is not agreed by ASTM , a written notification of the decision will
be sent by the ASTM Committee D02 Staff Manager to the EI Technical Manager – Test
Methods.
3. Balloting/Approval of ASTM/EI Joint Standard
3.1 If the proposed joint standard is based on an existing ASTM or EI standard, the
counterpart organization will submit the standard through their normal balloting process.
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Any proposed technical changes will be provided to the counterpart organization to work
toward harmonization of the two organizations standards.
If the proposed joint standard is for a new standard, a joint task group will be formed.
3.2 The joint draft standard will then be balloted by the two organizations through their
normal balloting process and they will work toward harmonization. Technical
equivalence shall be maintained if text is agreed to differ between the organizations.
3.3 Upon approval of an ASTM/EI technically equivalent joint standard, the EI logo and
designation will appear on the title page of the ASTM standard and the following shall be
inserted as a footnote on the title page of the ASTM standard.
“This standard has been developed through the cooperative effort between ASTM
International and the Energy Institute, London. The EI and ASTM International logos
imply that the ASTM International and EI standards are technically equivalent, but does
not imply that both standards are editorially identical.”
Note: There is an issue that the standards will be published on different dates and how
to notify the user/purchaser.
4. Joint Interlaboratory Study (ILS) Projects (for both joint and non-joint standards)
4.1 Joint Interlaboratory Studies shall be registered in ASTM as ILS Projects and as new
Work Items.
4.2 If, for joint ASTM/EI standards, it is desired to have a joint ILS program with shared
responsibilities, a proposal containing rationale and delineation of responsibility shall be
submitted to the D02 subcommittee. A 2/3 affirmative vote of official voting members at
a meeting or by ballot is required for approval. If approved, the subcommittee chairman
will send written notification of the joint ILS activity to the D02 Main Committee Officers,
D02 Staff Manager, and EI designee and a joint task group will be established.
4.3 In the development of a research report for a joint standard:
4.3.1 ASTM and EI can independently analyze the data and publish the results. The
Precision and Bias statements shall be the same if derived from independent analyses.
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4.3.2 ASTM can develop the research report and EI can reference the research report.
If EI develops a Research report, ASTM can do the same.
4.4 In the development of a precision statement for a joint standard:
4.4.1 If ASTM conducts the ILS for a joint ASTM/EI standard the precision statement
may be used by EI, the Research Report is the ownership and copyright of ASTM. EI
may make reference to the Research Report.
4.4.2 If the EI conducts the ILS for a joint ASTM/EI standard the precision statement
may be used by ASTM, the Research Report being the ownership and copyright of the
EI. ASTM may make reference to the Research Report
5. Maintenance of Joint ASTM/EI Standards
5.1 If the subcommittee of either organization, as part of their reapproval / revision process,
determines that a technical change to the joint standard is needed, it shall promptly
notify the counterpart subcommittee. The proponent organization shall provide a
rationale for the change and determine whether the counterpart subcommittee is willing
to undertake a similar revision. Participation by the other organization in the discussion
during a meeting of the proposing subcommittee is considered notification. The
proposing organization is not required to wait for a response from the other organization
as users needs take precedence. If the revision is completed without a response by the
other organization the proponent organization shall consider whether to dissolve the joint
standard according to clause 5 and proceed with publication of the revised standard.
5.2 If there is an agreement to revise the joint standard, the ASTM and EI subcommittees
shall establish a joint task group to develop the ballot item. The revision will be balloted
by the two organizations and they will work toward a joint revision.
6. Dissolution of Joint Standards
6.1 If the D02 Subcommittee and its counterpart in EI can not agree on a technically
equivalent joint standard, a letter will be sent by the Subcommittee Chairman to the D02
Committee Officers, EI Technical Manager – Test Methods and ASTM D02 Staff
Manager, advising them that the joint standard is dissolved and the joint logos need to
be removed.
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6.2 If the ASTM International D02 Subcommittee finds that a joint standard is no longer
being actively supported through participation in the joint task group and coordination of
balloting, a request to dissolve the joint standard shall be made to the Subcommittee
which requires a 2/3 affirmative vote of the official voting subcommittee members by
letter ballot or at a meeting. Upon approval, the Subcommittee Chairman will send a
letter to the D02.90 Executive Subcommittee, ASTM Staff Manager and EI Technical
Manager – Test Methods advising that the joint standard is dissolved and the joint logos
need to be removed.
6.3 Upon dissolution of the joint standard, each organization is free to maintain its own
standard in the subject area.
7. Intellectual Property of Joint ASTM International/Energy Institute Standards
7.1 ASTM International and the EI will have joint copyright, without right of accounting, to the
joint standards, with the additional condition set forth below.
7.2 ASTM International and Energy Institute agree that neither organization will grant
permission to another organization to use their joint standards, or any content from the
joint standards, without first obtaining written consent from the president (or an
equivalent officer) of both organizations.
Definition of Technical Equivalence:
Technical equivalence shall be assessed by the relevant EI and ASTM Sub-committees bytaking into account appropriate criteria. Key test method sections include the following:
- scope;- reagents and materials;- apparatus;- calibration;- sampling and sample preparation;
- procedure;- calculation;- precision statements.
Notes: It is not feasible to have specified criteria to unambiguously cover all eventualities andstill allow flexibility in method text, format and style.
The use of two different measuring unit systems does not make test methods non-technically
equivalent but this should be reported when checking equivalence of standard test methods.
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Appendix 1 to Attachment 9REQUEST FROM COMMITTEE D02 FOR AN ASTM STANDARD OR
INTERLABORATORY STUDY (ILS) TO BECOME A JOINT ACTIVITY WITH THE ENERGY INSTITUTESUBCOMMITTEE CONTACT INFORMATION
ASTMChair: D02 Sub:TechnicalContact: D02 Sub:IP Contact: IP Sub:
Type of Request
Request to Join StandardsRequest to Disjoin StandardsRequest for Joint Interlaboratory Study (ILS)
Designation and Titles of Standards
ASTM Designation and Title; including current Year Date:
IP Standard Designation and Title; including current Year Date:
Rationale for Request
Please include a brief description of benefit to industry for joint standard or ILS activity:
If Request for Joint ILS Activity; include delineation of responsibility:
Level of Support Needed
Please include a brief description of the level of support to be provided by ASTM or EI to develop and maintainstandard or ILS program. Level of support may include:
Administrative Assistance Technical Review and AssistanceILS Program Assistance Other
Description of Level of Support Needed:
REQUIRED COMMITTEE APPROVAL PROCEDURES FOR REQUESTS TO JOIN STANDARDS – ILSPROGRAMS
D02 Subcommittee Approval - 67% approval of official voters required
By a vote of ______ in favor; ___________opposed; _______ abstainAt a Meeting of Subcommittee __________ on Date:______________By Ballot No.______________ on Date:____________________
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D02.90 Executive Subcommittee Approval -
By a vote of ______ in favor; ___________opposed; _______ abstainAt a Meeting of Subcommittee __________ on Date:______________By Ballot No.______________ on Date:____________________NOTE: 67% approval of official voters required for Request to Join.Voice vote is allowed for request to Disjoin and approval of ILS programs.
REQUIRED ASTM APPROVAL PROCEDURES FOR REQUESTS TO JOIN STANDARDS
Submit completed notification and approval form to Committee D02 Staff ManagerDate Submitted: ______________________________________________________
Su
Notification Form reviewed and approved by ASTM InternationalDate Reviewed and Approved: ___________________________________________
Approval/Disapproval Notification Letter; Date:_______________________________Notification Provided to:Committee D02 Staff ManagerCommittee D02 ChairmanCommittee D02 Subcommittee Chairman (requesting)Energy Institute (IP) Staff ContactASTM ILS Department (for Joint ILS activity only)
Approved Joint Standards require ASTM Work Item Number: _______________
Approved Joint ILS Programs require ASTM ILS Project Work Number: _______________
Balloting and Technical Approval of Joint Standards and ILS Programs
Required next steps for joint activities of ASTM/IP Standards
Provide existing technical standards to respective ASTM/IP Work Groups to work towards harmonizationIf a New Standard; Form a Joint ASTM/IP Task GroupIf a Joint ILS Program; Form a Joint ASTM/IP Task GroupSubmit all technical changes through normal balloting procedures; including updated P&B sections
Upon Approval by ballot; the IP logo and Designation and directional Footnote will appear on the ASTM standardBallot Number: ____________________Publication Date: ___________________
RETURN TO: Alyson Fick, ASTM International, 100 Barr Harbor Drive, PO Box C700, WestConshohocken, PA 19428, Tel: 610-832-9710, Fax: 610-832-9666, E-mail: [email protected]
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REQUEST FROM EI TMS COMMITTEE FOR A STANDARD OR INTERLABORATORY STUDY (ILS)TO BECOME A JOINT ACTIVITY WITH ASTM
1. Designation and Title of standard (indicate if new standard):_____________________________________________________________________________
_____________________________________________________________________________
____________________________________________________________________
2. Title of Interlaboratory Study research project:__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
3. Is it likely that this standard will be requested to be made an EN or ISO standard in thefuture? Y/N:_________Rationale:___________________________________________________________________________________________________________________________________________
4. D02 Subcommittee: ______________ EI/SC: ______________
5. Rationale for request:
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
6. Provide description of level of support to be provided by ASTM and EI to develop andmaintain standard and/or Interlaboratory Study:__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
7. Nominations for ASTM-EI Joint Task Group (identify EI leader)
__________________________________________________________________________
_________________________________________________________________________
TMS Panel approval: TMS approval(Required for Joint Standard and / or ILS) ( Required for Joint Standard Request )
Signature of Chairman, TMS Panel Signature of Chairman, TMS Committee
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Appendix 2 to Attachment 9
Equivalence Comparison between IP XX/XX (DATE) and ASTM DXXXX-DATE
Instructions for Comparison:Please attach a comparison document to the Subcommittee Report to Main to provide theReview of Technical Equivalency reports required for December D02 Meetings. Additionalsheets can be added to accommodate review; Sections listed below are not necessarilyinclusive and if additional sections require review, please add. Any sections that are notrelevant, please mark as N/A.
Technical equivalence shall be assessed by the relevant EI and ASTM Sub-committees by takinginto account appropriate criteria. Key test method sections include the following1: scope reagents and materials apparatus calibration sampling and sample preparation procedure calculation precision statements
The use of two different measuring unit systems does not make test methods non-technicallyequivalent but this should be reported when checking equivalence of standard test methods.Below is an example of how to complete the Comparison Chart.
Section IP Number/Date/Title Section ASTM Designation/Date/Title CommentsEXAMPLE:1 Scope
Range 0.01 to 30% 1Scope Test range not as clearlydefined but allows forsamples with > 15%residue
1 It is not feasible to have specified criteria to unambiguously cover all eventualities and still allow flexibility inmethod text, format and style.
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APPENDIX A: Subcommittee Operating or Member GuidelinesThe following appendix documents are ASTM Committee D02 Subcommittee Operating
Guidelines. Not all Subcommittees in D02 create additional operating procedures or member
guidelines. These bylaws are subject to the ASTM Committee D02 on Petroleum Products,
Liquid Fuels, and Lubricants Bylaws, the Regulations Governing ASTM Technical Committees
and in accordance with the Bylaws of ASTM. The subcommittees responsible for each
guidance document are charged with the maintenance, balloting and review of these guidelines.
Concerns related to the content of these documents should be brought to the attention of the
responsible Subcommittee Chairman.
A.1: D02.01 Bylaws: Approved by D02.01: 5/7/97; Approved by D02.90: 6/22/97
BYLAWS GOVERNINGASTM SUBCOMMITTEE D02.01
ONCOMBUSTION CHARACTERISTICS
ARTICLE 1 - REGULATIONS
1.1 These bylaws are subject to the ASTM Committee D02 on Petroleum Products andLubricants Bylaws, the Regulations Governing ASTM Technical Committees and in accordancewith the Bylaws of ASTM. D02.01 will hereinafter be referred to as the Subcommittee.
ARTICLE 2 - SCOPE
2.1 Responsible for the development and improvement of engine test methods to determine octanenumber of spark-ignition engine fuel, supercharge rating of aviation gasoline and Cetane number ofdiesel fuel oil.
ARTICLE 3 - MEMBERSHIP
3.1 Procedure - See Committee D02 on Petroleum Products and Lubricants Bylaws Section 3.1.
3.2 Subcommittee Balance - Membership in the Subcommittee (a Property Subcommittee) isunrestricted with regard to classification. Voting membership is restricted to one vote perorganization. Voting interests are as defined in the Committee D02 on Petroleum Products andLubricant Bylaws, Section 4.2. Other multiple organizational members will be non-voting. TheSubcommittee Secretary shall act on each application for membership and bring to the Subcommitteefor their confirmation.
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3.3 Maintaining Subcommittee Membership
3.3.1 See Committee D02 on Petroleum Products and Lubricants Bylaws Section 3.4.1
3.3.2 See Committee D02 on Petroleum Products and Lubricants Bylaws Section 3.4.2
3.3.3 See Committee D02 on Petroleum Products and Lubricants Bylaws Section 3.4.3
3.4 Changes in Membership Status
3.4.1 See Committee D02 on Petroleum Products and Lubricants Bylaws Section 3.6.1
3.4.2 See Committee D02 on Petroleum Products and Lubricants Bylaws Section 3.6.2
ARTICLE 4 - CLASSIFICATION AND VOTING INTEREST
4.1 Classification - The membership of a property Subcommittee has no restrictions with regard tobeing a producer, user, consumer or general interest.
4.2 Voting Provisions - See Article 3.2.
ARTICLE 5 - OFFICERS
5.1 Subcommittee Officers
5.1.1 The Officers of the Subcommittee are the Chairman, 1st Vice-Chairman, 2nd Vice-Chairman and Secretary.
5.2 Chairman - The Chairman shall preside at all meetings of the Subcommittee and its AdvisoryGroup.
5.3 1st Vice-Chairman
5.3.1 The 1st Vice-Chairman shall preside at meetings in the absence of the Chairman.
5.3.2 The 1st Vice-Chairman is responsible for maintaining the Project List and theFinancial records of the Subcommittee.
5.3.3 The 1st Vice-Chairman is responsible for maintaining the Bylaws of theSubcommittee and the Regulations and Operating Procedures of the National ExchangeGroup.
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5.3.4 The 1st Vice-Chairman is responsible for scheduling meetings of the Subcommittee,Sections and Task Groups when such meetings are held concurrently with MainCommittee meetings.
5.3.5 The 1st Vice-Chairman shall perform such other duties as may be designated by theChairman.
5.4 2nd Vice-Chairman
5.4.1 The 2nd Vice-Chairman shall assist the 1st Vice-Chairman in presiding overSubcommittee meetings in the absence of the Chairman and shall preside at meetings ofthe Subcommittee in the absence of both the Chairman and the 1st Vice-Chairman.
5.4.2 The 2nd Vice-Chairman shall act as the liaison between the Subcommittee and othervoluntary consensus organizations.
5.4.3 The 2nd Vice-Chairman shall coordinate the distribution and counting of letter ballotswithin the Subcommittee with the assistance of the originating Section or Task Group.
5.4.4 The 2nd Vice-Chairman shall perform such other duties as designated by the Chairman.
5.5 Secretary
5.5.1 The Secretary shall prepare and distribute the Subcommittee minutes within 60 days ofeach meeting’s conclusion.
5.5.2 The Secretary shall maintain a current and complete roster of the membership andvoting interests of the Subcommittee, Sections and Task Groups and shall interact withthe Secretary of the Main Committee on all pertinent membership matters.
5.5.3 The Secretary shall perform such other duties as may be designated by the Chairman.
5.6 Term of Office/Nomination and Election
5.6.1 There are no limitations as to the term of office for the Subcommittee Officers.
5.6.2 Nominations for office are made by the Chairman and require the unanimous approval ofthe Advisory Group. The Subcommittee, by a simple majority, approves/disapproves theAdvisory Group’s recommendations through its report to the Subcommittee. The ExecutiveSubcommittee must approve all Subcommittee Officer changes.
ARTICLE 6 - ADVISORY GROUP
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6.1 The Advisory Group shall be responsible for the executive direction of the Subcommittee.
6.1.1 The Advisory Group shall approve the formation of Sections, Task Groups and TaskGroup Chairs to carry out the work of the Subcommittee. It shall approve all Section and TaskGroup scopes/objectives and shall review the appointment of Section and/or Task GroupChairmen. Actions by the Advisory Group are approved/disapproved through its report to theSubcommittee.
6.1.2 The Advisory Group shall establish policy for the conduct of Subcommittee businessand provide guidance to the Subcommittee, Sections and Task Groups towards accomplishingtheir objectives.
6.1.3 The Advisory Group shall be responsible for interaction with the suppliers of theequipment, instrumentation and reference materials that are critical to performance of
the test methods under the Subcommittee’s jurisdiction.
6.1.4 The Advisory Group shall be responsible for governing and oversight of theNational Exchange Group (NEG).
6.2 The Advisory Group membership shall consist of the Officers of the Subcommittee, SectionChairmen and any at-large members. The Section Chairmen and at-large members are appointed bythe Chairman and require the unanimous approval of the Officers.
ARTICLE 7 - MEETINGS
7.1 Subcommittee Meetings
7.1.1 Time and Place - See Committee D02 on Petroleum Products and Lubricants BylawsSection 7.3.1
7.1.2 Meeting Notices and Agendas - See Committee D02 on Petroleum Products andLubricants Bylaws section 7.3.2
7.1.2 Quorum - See Committee D02 on Petroleum Products and Lubricants Bylaws section7.3.3
7.2 Lack of Quorum - See Committee D02 on Petroleum Products and Lubricants Bylaws Section7.4
7.3 Meeting Rules
7.3.1 Robert’s Rules - The current edition of Robert’s Rules of Order shall govern theSubcommittee session in all cases, except where these rules are in conflict with the ASTMRegulations, ASTM Bylaws or Committee D02 Bylaws.
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7.3.2 Proxies - A voting member of the Subcommittee may delegate an individual to serve asproxy at a meeting of the Subcommittee. The proxy delegation shall be in writing addressedto, and received by, the chairman prior to the start of the meeting at which the proxy is to beexercised. The term “in writing” shall be interpreted to include fax and e-mail transmissions. Ifthe identity of the voting member requesting a proxy can be confirmed, the chairman shallaccept a telephone or other voice request. As a follow-up, verbal proxies shall be confirmed inwriting and then documented in the minutes. No individual may hold or exerciseproxies for more than one member. The chairman shall announce all proxies at the beginningof the meeting.
1. ARTICLE 8 - BALLOTS
8.1 Subcommittee Ballots on Standards - Procedures for standards review and letter ballotingshall conform to the latest ASTM Regulations.
8.2 Subcommittee Administrative Ballots - See Committee D02 on Petroleum Products andLubricants Bylaws Section 8.3.1, 8.3.1.1-8.3.1.4 and 8.3.2.
2. ARTICLE 9 - REPORTS AND MINUTES
9.1 Subcommittee Reports
9.1.1 Status Reports - At the final Main Committee meeting of the calendar year, theChairman of the Subcommittee shall report on the status of all standards under its jurisdiction.A copy of this report shall be appended to the meeting report given to a Committee Secretaryfor inclusion in the minutes.
9.1.2 Meeting Reports - See Committee D02 on Petroleum Products and Lubricants Bylaws,Section 9.1.2.
9.1.3 Failure to Report - See Committee D02 on Petroleum Products and Lubricants Bylaws,Section 9.1.3.
9.2 Minutes
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9.2.1 Minutes shall be taken at all Subcommittee meetings and copies shall be sent to allmembers of the Subcommittee, Main Committee Secretaries and the ASTM StaffManager.
9.2.2 Minutes shall be circulated within sixty (60) days following the meeting.
3. ARTICLE 10 - REMOVAL FROM OFFICE
10.1 Subcommittee Officers –See Committee D02 on Petroleum Products and Lubricants Bylaws, Section 10.2.
A.2: D02.04 Guidelines on Standards Development: 6/25/97
Guidelines on Standards DevelopmentASTM Subcommittee D02.04
The following are guidelines for initiating and carrying out standards development activities within ASTMSubcommittee D02.04. All standards development activities must be approved by the subcommittee beforecommencing.
1. Types of Activities - The types of activities for which the subcommittee is responsible includes the following:
1.1 Development of new standards within the scope of the subcommittee - as needed.
1.2 Revision of existing standards under subcommittee jurisdiction - can be recommended and approvedfor ballot at any time.
1.3 Review of current standards under subcommittee jurisdiction - by the fifth year of publication. If norevisions are recommended, the standard is voice voted by the subcommittee for reapproval andsubmitted for letter ballot by D02 Main Committee and Society review.
1.4 Withdrawal of standards for which a replacement exists or withdrawal outright if a standard is out ofdate, not being used, or for other legitimate reasons.
1.5 Development of ASTM Manuals or other publications, as needed.
2. Approval of New Activities - Requests for new activities may be submitted by anyone who identifies a need forstandardization. The process for consideration of a request shall be as follows:
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2.1 Written Request: A written request must be submitted to the chairman of the subcommittee whichincludes a description of the activity, an explanation of the need, a statement of intended use, and alist of other individuals, groups, companies, and organizations that have an interest in the activity.
2.2 Determination of Need: The subcommittee chairman (or his delegate) will review the request and, ifrequired, appoint one or more key individuals involved in the field to assess the need and interest inthe proposed activity, determine whether activities of other ASTM committees or outside organizationsobviate the need for this activity, assess whether this subcommittee is the best/correct place to carryout the activity, and report back to the subcommittee.
2.3 Subcommittee Consideration: The subcommittee chairman will present this request, along with theassessment, as an agenda item at its semi-annual meeting. The subcommittee chairman will call fora vote of the membership on a motion to approve the request.
3. Task Group Assignment - Upon approval of a new activity, the subcommittee chairman will establish anew task group or broaden the scope of an existing task group to accommodate the activity. If a new task group isformed, the subcommittee chairman will appoint a task group chairman. Any interested parties can participate in theactivities of the task group, whether or not a member of the subcommittee or of ASTM.
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4. Responsibilities of the Task Group - The task group must maintain adequate records of all discussions,decisions, and technical data accumulated during the development. The task group must also maintain records ofdrafts of a proposed standard, proposed changes, actions on proposed changes, and final promulgation of thestandard.
4.1 The following early activities are highly recommended:
4.1.1 Discuss the proposed standard and the state of the art of the applicable technology; identify and discusspotential approaches.
4.1.2 Review potential approaches and agree to the essential elements of the proposed standard.4.1.3 Determine if there are any potential barriers to standardization such as patents, copyrights, or proprietary
techniques. Resolve any conflicts before proceeding.4.1.4 Prepare a first draft of the proposed standard in ASTM style and format.4.1.5 Circulate the first draft among task group members for comment and revise accordingly.4.1.6 Conduct a limited cooperative study to determine whether the draft standard is clearly written and
technically practicable. Revise the draft, as needed, based on the study.
4.2 The following standards development activities are mandatory:
4.2.1 Prepare, in ASTM style and format, a technically sound draft of the proposed standard based on consensusagreement within the task group.
4.2.2 Submit the draft to ASTM D02 and/or subcommittee (Section D02.04.0E) editors for review and reviseaccordingly.
4.2.3 Plan and conduct an interlaboratory cooperative study according to the recommendations of RR D-2-1007,Manual on Determining Precision Data for ASTM Methods on Petroleum Products and Lubricants(Annual Book of ASTM Standards, Vol. 05.03). Draft of the test method must be provided to cooperative study participants. Participants must certify that they followed the test method as written. Participants must certify that they followed the program protocol as written.
4.2.4 Prepare a Precision and Bias (if applicable) statement based on the statistical analysis of thecooperative study results.
4.2.5 Prepare a Research Report on the interlaboratory cooperative study following the ASTM D02Research Report Format Guide.
4.2.6 Submit the Precision and Bias statement and the Research Report for independent review andapproval by the subcommittee chairman or his appointees.
4.2.7 Submit final draft with approved precision and bias statement to subcommittee ballot. Final draft mustnot differ from the draft used in the cooperative study in any way which would affect the precision orbias.
4.2.8 Communicate with voters with respect to their negatives or comments on the subcommittee ballot. Ifthe negatives are not withdrawn, come to the semi-annual meeting prepared to present and addressthe negatives according to ASTM regulations ("Green Book").
4.2.9 After approval at the subcommittee level, submit to committee ballot along with the approvedResearch Report.
4.2.10 Communicate with voters with respect to their negatives or comments on the committee ballot. Ifthe negatives are not withdrawn, come to the semi-annual meeting prepared to present and addressthe negatives according to ASTM regulations ("Green Book").
4.2.11 Review final copy of the approved standard before publication.
5. Exceptions - Any exceptions to the mandatory aspects of these guidelines must be approved by thesubcommittee chairman in writing.
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A.3: D02.07: Lessons Learned While Conducting Inter-Laboratory Studies – 12/4/15
Over the course of many years organizing, running and analyzing data from ILSs, Subcommittee 7 hasdiscovered some unique pitfalls that have complicated the completion of some of our ILSs. We havediscussed these pitfalls and have developed a series of suggestions for organizers of futureSubcommittee 7 ILSs.
We do want to make several initial disclaimers: The suggestions listed below do not supersede theprocedures discussed in ASTM D6300 or ASTM D7778. The suggestions are meant to address specificissues that have arisen within Subcommittee 7. When conducting an ILS you do not have to abide bythese suggestions. However, we hope the suggestions will make future Subcommittee 7 ILSs run a littlesmoother.
Suggestions Related to Number of Laboratories and Samples:Subcommittee 7 likes to “slice and dice” data sets from ILSs. That is, after an ILS is run we often ask ifprecision is dependent upon viscosity level, sample type, test temperature and instrument type. Anextreme of this is the precision statement in D445 where precision is listed for ~9 sample types at ~6temperatures and in the research reports listed in Notes 10 and 17, 4 different instrument types arelisted.
Therefore, in designing a Subcommittee 7 ILS think about how the data set might be divided once thedata is gathered. If there could be a division of the data set by instrument type, sample type etc. you canbe sure that someone within Subcommittee 7 will ask to see the precision calculation for the subsets ofdata. So, use the degrees of freedom guidelines in D6300 and D7778 and make sure there are enoughlaboratories or samples to calculate precision when (not if) someone asks you to subdivide the data set.For example, we have several methods where different types of cooling baths are used to controlsample temperature. The methods only require that temperature be controlled to a specific control limitregardless of cooling bath. However, we always get questions about whether the precision is differentfor different cooling baths. Therefore, if an ILS is performed with instruments having different coolingbaths we suggest using enough instruments having each of the different cooling baths to meet thedegrees of freedom guidelines in D6300 and D7778.
On average we have also found that data from either two laboratories or two sets of samples will be lostin the course of running an ILS. Reasons for this could include sample shipment since we uselaboratories all over the world and mislabeling of test results since we try to use a large number ofsamples. Please adjust your ILS accordingly. One suggestion to help with sample issues is to retain twoor three extra subsets of samples. If a shipping or labeling issue occurs it is very easy to send out theretain samples to maintain the number of test results needed.
The extra retains of samples will also be useful if new laboratories are added to an ILS to cover anysubdivision by instrument type. Subcommittee 7 will be working on a way to add laboratories to an “inprocess” ILS which conforms to D6300 and D7778. The organizer of the ILS does not have to worry aboutthis issue, just be ready with enough retained samples.
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Suggestions Related to Quality of LaboratoriesD7778 appears to create a contradiction when describing the laboratories to be used in an ILS. Thelaboratories should be competent enough to run the method but should not be extremely qualified. Forexample, Subcommittee 7 has debated whether a laboratory that is ISO 17025 certified is over qualifiedto participate in an ILS or if ISO 17025 certification is a minimum requirement for a laboratory toparticipate in an ILS. We have not resolved this issue. However, Subcommittee 7 encourages alllaboratories with all experience levels to participate in our ILSs. The more data we have the easier it is to“slice and dice” data sets.
We do have some suggestions for ILS coordinators to ensure that laboratories are able to run a methodbefore the ILS starts. Laboratories wishing to participate in an ILS for a method which is unfamiliar tothem may participate in a validation study. In this study a known reference fluid or fluids would be sentto the participating laboratory. The instructions and method for running the validation fluid(s) should bethe same as the instructions and method to be used in the ILS. While running the validation fluid(s) theparticipating laboratory can ask questions of the ILS coordinator or any other Subcommittee 7 memberwho runs the method in order to clarify confusing parts of the method or instructions. This conversationcan also determine if there are instructions that need to be changed before the ILS starts. No detailedstatistical analysis of the final results of the validation tests will be performed. The use of referencefluid(s) makes it easier for the participating laboratory, ILS coordinator and/or Subcommittee 7 memberto assess if the participating laboratory feels comfortable with running the method. The results of thevalidation tests will not exclude a laboratory from participating in the ILS.
D6300 and D7778 describe pilot studies which are more rigorous than the validation studies we suggest.The D6300 and D7778 pilot studies are used to assess possible statistical issues with an ILS rather thanthe comfort level that a laboratory would have with running a method. Our validation study suggestionsare not meant to replace the D6300 and D7778 pilot studies.
One final note, these suggestions will continue to evolve as we learn more lessons while running ILSs. Feel free to send usyour experiences so we can more efficiently and smoothly execute future ILSs within Subcommittee 7.
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A.4: D02.14 – Ballot Template and Instructions for Completing
Committee D02 on PETROLEUM PRODUCTS AND LUBRICANTSSubcommittee D.02.14 on Stability and Cleanliness of Liquid Fuels
Date:To: Subcommittee D.02.14Technical Contact:
STANDARD: ASTM DWork Item #: WKBallot Action:Rationale:Ballot History:Proposed Changes:
Deletions are indicated by a strikeout, additions are indicated by underlineProposed Modification
Current Wording Proposed Modification
Summary of Changes
INSTRUCTIONS FOR COMPLETING THE BALLOT TEMPLATEDelete this instruction section before submitting your ballot item.
This Ballot Item Template is designed to both standardize the appearance ofD.02.14 ballot items and to facilitate the preparation of well written, easilyunderstood subcommittee ballots. It is designed for the preparation of ballots forthe revision of existing ASTM Standards under Subcommittee D.02.14’sjurisdiction.Before submitting your ballot item to www.ASTM.org, send it to D.02.14’s Chair andVice-chair for review and comment. Even veteran Technical Contacts maketypographical errors or miss relevant points that can make their ballot item morecompelling (and therefore more likely to be balloted successfully).
= = = = = =Ballot Item #__________ {to be completed by ASTM Staff}
Date: Enter date ballot item is submitted
To: Subcommittee D.02.14
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Technical Contact: Enter your full name, email address and contact phone number (includecountry code if outside US or Canada)
STANDARD: ASTM DXXXX FULL TITLE OF STANDARD YOU ARE PROPOSING TO REVISE.
Work Item #: WKXXXXX
Ballot Action: State proposed action
Rationale: Provide explanation of reason for proposed change(s). This section isimportant for explaining to voters: what is being balloted and why. It is alsoan opportunity at address potential issues, concerns or negatives in advance.
Ballot History: State if this is the first time the item is being balloted, or provide a summaryof past ballot activity:
Copy and paste results from Ballot Closing Report(s), including identities of Negativevoters and those who voted affirmative with comments.
Summarize the resolution of negative arguments and affirmative with commentssuggestions.
Prepare a table of proposed changes: Present current wording in left column and proposedmodification in right column as illustrated below (Example is from D7548 ballot item – deletethese instructions and replace example text that currently appears in example table). Use onerow for each proposed revision.
Deletions are indicated by a strikeout, additions are indicated by underlineProposed Modification
Current Wording Proposed Modification
13. Precision and Bias13.1 Precision—The precision of this testmethod has not been determined.
13. Precision and Bias13.1 Precision—The precision of this testmethod has not been determined.
Precision and Bias—No information ispresented about either the precision or bias ofTest Method D7548 for measuring the corrosionrating of corrosion test rods since the test resultis nonquantitative.
13.2 Bias—The procedure in this test methodhas no bias because the results of acceleratediron corrosion are defined only in terms of this
13.2 Bias—The procedure in this test methodhas no bias because the results of acceleratediron corrosion are defined only in terms of this
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test method. test method.
No information can be presented on the bias ofthe procedure in Test Method D7548 formeasuring the corrosion rating of corrosion testrods because no material having an acceptedreference value is available.
Summary of Changes
Revised Section 13. Precision and Bias to conform to Form and Style, Section A21.5.4 forStatement on Precision and Section A21.5.6 Statement on Bias.
A.5: D02.A PROTOCOL FOR REVIEW PROCESS FOR BALLOTS AND BALANCE VOTINGSYSTEM
Introduction and ScopeThis document establishes a protocol to be used by ASTM Subcommittee D02.A whensubmitting Subcommittee D02.A ballots and approved concurrent SubcommitteeD02.A/Committee D02 ballots to ASTM.This protocol provides guidance to Subcommittee D02.A members on the approval stepsrequired prior to ballot submission. The purpose of the protocol is to enhance communicationamong Subcommittee D02.A members and improve the efficiency of the ballot review process.There are several key stages for developing ballots within Subcommittee D02.A. These stagesinclude:
1) Registration of Work Item,
2) Ballot Preparation,
3) Review process, and
4) Submission of Ballots to ASTM.
Registration of Work ItemWork Item registration is required for development of new standards and revisions to existingstandards. No registration is required for reapprovals, withdrawals, or reinstatements.Registering a work item can be done on the ASTM website, “My ASTM / My Committees" pageon the left side of the screen under "MyTools".
Ballot PreparationSubcommittee chairpersons or their designees are authorized to initiate and conduct aSubcommittee ballot. A ballot may also be authorized by a motion passed at a Subcommittee
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meeting. In Subcommittee D02.A, ballots may be prepared by a D02.A Task Group, theBalanced Technical Advisory Panel, and/or other individuals designated by the SubcommitteeChairperson. The Chairperson of the Task Group, BTAP, or other individual responsible forpreparing the ballot item becomes the "Technical Contact" for the item. See ASTM Publication,"Regulations Governing ASTM Technical Committees," for additional information on preparingand issuing ballots.
Review ProcessTechnical Contacts responsible for a ballot item may submit the ballot item to the D02.ASecretary for submission to ASTM staff, or may use ASTM’s electronic tools for creating aCollaboration Area and/or submitting ballot items electronically to ASTM. In either case, thefollowing review process shall be utilized by Subcommittee D02.A members, prior to the ballotbeing submitted to ASTM.
After the ballot is finalized by the Technical Contact, the following reviews must be obtainedprior to the item being submitted to ASTM:
Section Chairperson Editorial Section Subcommittee D02.A Secretary Subcommittee D02.A Chairperson
Submission of BallotsIn order to expedite the review process, the following protocol should be observed:
1. The Technical Contact sends ballot to Section Chairperson.2. Section Chairperson sends ballot to Editorial Section.3. Editorial Chairperson sends ballot back to Section Chairperson.4. Section Chairperson sends ballot to Secretary of Subcommittee D02.A indicating that
the necessary sign-off/approvals have been obtained.5. The D02.A Secretary submits the ballot item(s) to the ASTM D02 staff manager and
Administrative Assistant after obtaining the approval of the Subcommittee D02.AChairperson. Where possible, multiple items will be included on the same ballot. Incases where the technical contact chooses to submit the ballot electronically, the abovereviews must be obtained before the item can be submitted to ASTM.
Attached is a flow chart summarizing Subcommittee D02.A’s ballot submission process.
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Subcommittee D02.A BallotSubmission Process
Technical Contact
Section Chairperson
Editorial Chairperson
D02.A Secretary
D02.A ChairpersonApproval
ASTM D02 Staff Contact
ASTM SUBCOMMITTEE D02.A BALANCED VOTING SYSTEMSept. 2015
1. Preface
1.1 Purpose-The Balanced Voting System was originally developed to provide, on a two yeartrial basis, equally weighted voting among producer, user/consumer, and general interestmembers of Subcommittee D02.A. Subcommittee D02.A meets the ASTM requirement forbalance among member classification interests where the combined number of user plusconsumer, and general interest voting members equals or exceeds the number of voting producermembers. However, the number of voting producer members greatly outweighs the number ofvoting user consumer members in Subcommittee D02.A. The Balanced Voting System isdesigned to provide a voting system for Subcommittee D02.A that achieves a balanced,consensus-building environment among producers, users plus consumers, and general interestparticipants. The Balanced Voting System does not apply to voting at Committee D02 or at anyof the other subcommittees of Committee D02.
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2. Applicability
2.1 Subcommittee D02.A-The Balanced Voting system shall apply to the adjudication ofnegative votes submitted on ballot items for Subcommittee D02.A Standards actions appearingon Subcommittee D02.A and Committee D02 technical ballots. It does not apply to letter(electronic) ballots, administrative ballots or subcommittee business items, such as the approvalof minutes, membership changes, or section reports, motions to move a proposal to letter ballot,motions to establish task forces, or motions to make editorial changes. The BVS will also not beused by ASTM for standards actions (e.g. new, revisions, re-approvals, and intent to withdrawstandards).
2.2 Sections and Task Forces-The Balanced Voting System does not apply to actions taken byany Subcommittee D02.A Sections or to any actions taken by their task forces.
3. Quorum
3.1 Requirements-Committee D02 bylaws specify a quorum for conducting business at ameeting as being one-tenth of the voting membership. This remains unchanged for the BalancedVoting System, except that at least two members of each interest group (classification) must bepresent for a quorum.
4. Letter (Electronic) Ballot Voting Requirements
4.1 Official Vote-For a letter ballot to be official, not less than 60% of the voting membershipmust return letter ballots. This will not change for the Balanced Voting System. All votes--affirmative, negative, and abstaining--shall count toward meeting the 60% requirement.
4.2 Adjudication of Negative Votes - Negative vote ballots shall be adjudicated according toASTM regulations, except that the Balanced Voting System shall be used to vote on motions todeclare negative votes not persuasive or not related. There shall be no weighting of the negativeletter ballot votes, e.g., each negative vote is considered a full negative vote and there is norequirement to combine votes by voting interest. Similarly, comments on affirmative vote ballotsshall be addressed individually.
4.3 Voting on Standards’ Actions - Standards’ actions are ballots for new, revisions, re-approvals and intent to withdraw standards. Votes on standards actions are not subject to theBVS except for the electronic adjudication of negative votes on these items.
5. Subcommittee D02.A Handling of Negative Votes
5.1 Adjudication of Negative Votes at a D02.A Meeting - A motion to find a negative ballot votenot persuasive or not related requires an affirmative vote of at least two-thirds of the interest-
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weighted combined affirmative and negative votes cast by the voting members on the action.Each interest group (producer, user/consumer, and general interest) shall be given an equal votebased on the number of voters who cast affirmative and negative votes on the action and theirclassification. This is accomplished by counting the tota1 number of those producer votes castand then calculating weighting factors for the user/consumer and general interest classificationsthat will balance the votes cast for each of those classifications to that of the producerclassification. Affirmative vote calculations will be rounded to the nearest tenth. Abstentionvotes will not be counted in calculating the weighting factors.
Example (At Meeting Adjudication of Negative Votes):Affirmative Negative Abstaining Total Votes not abstaining
Producer 4 18 4 22User/Cons. 4 3 1 7General Int. 12 10 6 22
Calculation of Weighting FactorsProducer = 22/22 = 1.000User/Cons. = 22/7 = 3.143General Int. = 22/22 = 1.000
Balanced Vote is calculated by multiplying each vote tally by its weighting factorAffirmative Negative
Producer 4.000 18.000User/Cons. 12.571 9.429General Int. 12.000 10.000
Total 28.571 37.429
Affirmative Vote = (28.571/(28.571 + 37.429)) x 100% = 43.3%
Since 43.3% is below the minimum two-thirds (66.67%) requirement, the motion fails.
5.2 Affirmative Ballot Comments- While at the semi-annual meeting, comments on affirmativeballots shall be reviewed. Motions to make editorial changes, to take no action, or to issue a newletter ballot in response to the comments shall be done by voice vote or a hand count of thevoting members without the use of the Balanced Voting System
5.3 Adjudication of Negative Votes by Electronic Ballot-An affirmative vote of two-thirds of theinterest-weighted (balanced) combined affirmative and negative votes is required for a vote topass. Abstention votes will not be counted (as is also true for regular, Non-BVS voting) incalculating the weighting factors. Each interest group shall be given an equal vote based on thenumber of affirmative and negative vote letter ballots returned and the classification of thevoters. This is accomplished by counting the total number of affirmative and negative producervote ballots returned and the total number of affirmative and negative votes in each interestgroup and then calculating weighting factors for the user/consumer and general interest
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classifications that will balance the returned ballots for each of those classifications to that of theproducer classification. Affirmative vote calculations will be rounded to the nearest tenth.
5.4 Appeals-As currently allowed by ASTM regulations for negative votes received on aCommittee D02 ballot, any negative voter whose negative vote has been found not persuasive bya vote of Subcommittee D02.A at a meeting and then upheld by Committee D02 can request, inwriting, that a confirming letter ballot be sent to the voting membership of Subcommittee D02.A.Approval to confirm Subcommittee D02.A's action by letter (electronic) ballot shall require anaffirmative vote of at least two-thirds of the interest-weighted combined affirmative and negativevotes cast by the voting members on the action. Each interest (producer, user/consumer, andgeneral interest) shall be given an equal vote based on the number of returned letter ballots andthe classification of the voters. This is accomplished in the same manner as described in 5.Adjudication of Negative Votes by Electronic ballot. There is no minimum return requirement tobe official.
5.45 Alternative Short Cut Process-When there appears to be little controversy over theadjudication of a ballot negative vote, a shortened process can be used. An initial poll of thevoting members present may be taken to determine if negative votes exist. If no one indicatesthey will be voting negative on a motion to find a negative not-persuasive, then a vote count canbe made without using the Balanced Voting System.
A.6: D02.B Collection of Guidelines for Test Method Writers
COLLECTION OF GUIDELINES FOR TEST METHOD WRITERS
Standardized Units Statement for the Scope Section
The values stated in either SI units, inch-pound units, or other units are to be regarded separatelyas the primary units.
For each parameter, the primary units are shown first. Secondary units may be shown inparentheses, for information purposes only. These secondary units may or may not be exactequivalents to the primary units.
SI units are provided for all parameters except where there is no direct equivalent such as theunits for screw threads, national pipe threads/diameters, and tubing size.
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HAZARD STATEMENTS - GUIDELINES
There have been inconsistencies in some of our test methods in regard to hazard statements. Thefollowing guidelines are provided by the Form and Style manual and our ASTM editor:
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1. Insert a bold Warning, followed by a description of the hazard [e.g. "Health hazard.Flammable.]" (or Combustible or Corrosive, and so forth) in the text immediately after a hazardis mentioned for the first time.
1.a. Do not use italics.
2. It is unnecessary to repeat the same hazard statement if/when the same hazard is mentionedlater in the text (the original section designation can be cited as an option; e.g., {see 7.3}).
3. F2.1.3 says "Where there exists in a standard a specific warning statement(s), reference to theappropriate section(s) shall be made following the generic safety hazards caveat in the scope."
4. The above guidelines are correct for either hazards to personnel or equipment.
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ITALICS USAGE - GUIDELINES
There is a tendency for improper and excessive use of italics in those standards under ourresponsibility. It is suggested that from this time forward, we should limit the use of italics tothree areas recommended by ASTM's editor, which follow:
1. Italic capitals for footnote designations in all tables.
2. Italics for variables in equations.
3. Italics for occasional emphasis in the text, such as titles for sub-sections in complex sectionformats, or other key words or phrases.
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SUB. B TERMINOLOGY STATUS REPORT
12/6/05
The Sub. B Glossary now has many definitions that reference D 4175, the D02 TerminologyStandard---rather than referencing the individual standards that first contained the definitions.
Using the D 4175 reference will significantly reduce the number of standards that need to belisted in the Referenced Documents section of a new standard.
Writers of new standards should obtain the latest version of the Sub. B Glossary from the TMCweb-site to aid in developing their Terminology sections.
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REFERENCED DOCUMENTS SECTION - FOOTNOTES
A Reminder
The standard writer no longer needs to reference, with a footnote, each ASTM standard that is
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mentioned in the text.
Use the following quotation in a footnote at the bottom of the section instead:
"For referenced ASTM standards, visit the ASTM website, www.astm.org, or contact ASTMCustomer Service at [email protected]. For Annual Book of ASTM Standards volumeinformation, refer to the standard's Document Summary page on the ASTM website."
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THE FOLLOWING PRECISION LANGUAGE HAS BEEN ADOPTED FOR USE IN ALLENGINE TEST METHODS THAT ARE MONITORED BY THE TMC
(updated 12/05)
The subsection’s first number (13) and the Table (5) reference may be different for other testmethods than that shown in the following example:
13.1.1.1 Intermediate Precision Conditions— Conditions where test results are obtained with thesame test method using the same oil, with changing conditions such as operators, measuringequipment, test stands, test engines, and time.
NOTE __ -Intermediate precision is the appropriate term for this test method, rather thanrepeatability, which defines more rigorous within-laboratory conditions.
13.1.1.2 Intermediate Precision Limit (i.p.)—The difference between two results obtained underintermediate precision conditions that would in the long run, in the normal and correct conduct ofthe test method, exceed the values shown in Table 5 in only one case in twenty. When only asingle test result is available, the Intermediate Precision Limit can be used to calculate a range(test result ± Intermediate Precision Limit) outside of which a second test result would beexpected to fall about one time in twenty.
13.1.1.3 Reproducibility Conditions—Conditions where test results are obtained with the sametest method using the same test oil in different laboratories with different operators usingdifferent equipment.
13.1.1.4 Reproducibility Limit (R)—The difference between two results obtained underreproducibility conditions that would, in the long run, in the normal and correct conduct of thetest method, exceed the values shown in Table 5 in only one case in twenty. When only a singletest result is available, the Reproducibility Limit can be used to calculate a range (test result ±Reproducibility Limit) outside of which a second test result would be expected to fall about onetime in twenty.
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THE FOLLOWING LANGUAGE HAS BEEN ADOPTED FOR USE IN ALL TESTMETHODS THAT ARE MONITORED BY THE TMC, AND WHERE THE REPORT FORMSAND DATA DICTIONARIES HAVE BEEN DELETED FROM THE TEST METHODS
This is the first item in the test method section titled Report:
“For reference oil tests, the standardized report form set and data dictionary for reporting testresults and for summarizing the operational data are required.”
Precision statement format when no Research Report is available but when TMCmonitoring generates precision data on an ongoing basis.
(Note: the following section numbering in the example may well be different in an actual case.)
13. Precision and Bias
13.1 Precision—Test precision is established on the basis of operationally valid reference oiltest results monitored and updated by the TMC on an on-going basis. Contact the TMC [insertappropriate footnote for TMC] for current industry data. Table [insert appropriate Table number]summarizes the reference oil precision from operationally valid tests from [insert start date]through [insert end date].
Table [insert appropriate Table number] Test PrecisionA
A These statistics were obtained from the TMC (ftp://ftp.astmtmc.cmu.edu). They are basedon results obtained on Reference Oils [insert reference oil numbers] provided by [insert numberof laboratories] laboratories over the period from [insert start date] through [insert end date].
13.1.1 Intermediate Precision Conditions—[insert text from “Collection of guidelines”]
13.1.2 Intermediate Precision Limit (i.p.)— [insert text from “Collection of guidelines”]
13.1.3 Reproducibility Conditions—[insert text from “Collection of guidelines”]
13.1.4 Reproducibility limit (R)—[insert text from “Collection of guidelines”]
13.2 Bias
(If Control charting techniques are used for severity adjustment)
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13.2 Bias—Bias is determined by applying an accepted statistical technique to reference oil testresults, and when a significant bias is determined, a severity adjustment is permitted for non-reference oil test results (see Annex [insert appropriate Annex number]).
(If Control charting techniques are NOT used for severity adjustment)
13.2 Bias—No estimate of bias for this procedure is possible, as the behavior of an oil isdetermined only under the specific conditions of the test and no absolute standards exist.
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A.7: D02.E – Manual of Operations: 03/27/13
ObjectiveThis is a non-mandatory guideline for officers and members of ASTM Subcommittee Eattempting to provide consistency, efficiency, and clarity to our standardization process. Nothingin this document shall contradict the existing and official ASTM rules and regulations. Anymember has the right to propose a change to existing standards or to propose a new standard.Decision to ballot a new item is made by the subcommittee chairman or a majority membershipvote.
Subcommittee ScopePromote knowledge and standardization of specifications and test methods, and other standardsrelevant to liquid fuels used in burners, diesel engines, and gas turbines in non-aviationapplications. (Approved June 1996)
Chairman and Officers Commitment to Adherence to Policies The officers of Subcommittee E compiled this document in order to standardize, as much as
possible, the operations of the subcommittee. As such, we will strive to follow theseguidelines very closely. Using this document, members should know what to expect andwhat is expected of them.
Do not allow balloting that closes less than four weeks before the meeting unless it is anemergency as determined by the Subcommittee E officers.
Voting at the MeetingSubcommittee E meets as one continuous session at the D2 meetings. Voting members vote foreach item at the meeting only once. No official voting takes place at the advisory or wrap-upsession.
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Proxies Some subcommittees accept proxy forms only before the start of their very first meeting.
Within E, members can submit proxy forms in advance or before the start of a task forcemeeting throughout the meetings on Monday and Tuesday. Submitting forms during the taskforce meeting for voting on items that are being discussed at that particular session inprogress will not be allowed.
During the voting process, officers will ensure that proxy votes actually cast in each case donot exceed the number of forms submitted.
Changing Existing or Proposing New ItemsMembers are encouraged to propose new ideas for balloting assuming that it is relevant to thesubcommittee charter. Any member, who wants to propose a new item typically will be asked toform a task force, will gather technical justification, and will prepare and submit a ballot item formemberships’ consideration and approval. The Subcommittee E chairman can authorize a ballotwithout membership approval, if deemed necessary.
ASTM requires that a “Work Item” be registered on the website for any revision or newstandard.
Members, through subcommittee and committee voting, determine if the item is acceptable foradoption.
Suggested Guidelines for Task Force Operation Task force leaders should strive to include a broad cross-section of interests in their task
force membership to be able to surface most issues prior to balloting. Some major interestgroups included engine, injection equipment, auto manufacturers, fuel and additiveproducers, and government and enforcement agencies.
It is recommended that the task force be chaired by a single chairman, not two co-chairsunless there is a special need. Communications with Subcommittee E officers will be moreefficient when there is only one task force chairman.
Every member is allowed to join a task force. Most often many join the task force to beobservers and to have access to the information that is generated on a timely basis but rarelycontribute to the process. This results in a task force that becomes large in size andunmanageable making it difficult to have clear and frequent communication. In such cases itmay be useful and necessary to form a sub team of the contributing members to work closelyas long as the entire membership is kept informed regularly. Adhering to frequent updatesreduces the need for observer members in the task force.
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Define proposals clearly and reach consensus within the TF before balloting at E. If 10 or 15members can’t agree, it is difficult to reach agreement with over 100 members.
Task force leaders should have meetings throughout the year to define a proposal, to discussdifferences, and to gauge the level of consensus prior to preparing a ballot item. Thesemeetings can be in person, by phone, WebEx, or with electronic mail. In addition, it isrecommended that an ASTM collaboration site be created for the purpose of developing aballot. Although at each ASTM meeting in June and December each task force has anofficial meeting lasting up to two hours, it is difficult to lay the foundation for new items andconcepts in that large setting. These two meetings are most beneficial for the task force topresent their case to the E membership, to obtain their thoughts, and to adjudicate negativevotes. The bulk of the task force business must be handled well in advance and prior to themain ASTM meetings.
As many other Subcommittees and Sections have done for years, there should be a round ofinternal and informal voting at the task force meeting to gauge the level of consensus withinthe task force. Only ballots passing this test should be balloted at E. Reporting the results willstrengthen the likelihood of approval by the Subcommittee chair or the E membership toauthorize balloting.
If it is not an emergency or a safety-related item, prepare ballots early. Otherwise delay ituntil the following semester. Items actually move faster if done properly and correctly.
Time balloting to allow about a month from the end of 30-day balloting period and theASTM meeting in June or December. This will make it possible to have additional TFmeetings, to contact voters, and to understand the level of difficulty of each negative vote forpassing at the meeting.
At times it may be more efficient to stop the ballot and start over with one that has a betterchance to pass if the number of negative votes is overwhelming or if a negative vote containsstrong and convincing points against the existing ballot item. If no one at the meeting makesa motion or seconds a motion, the negative vote is found persuasive and the ballot fails andgoes back to the task force for potential revisions. Once a ballot is issued it is in the hands ofsubcommittee / committee membership and not under the task force control. Therefore, thetask force leader cannot withdraw it. However, the ballot can be withdrawn with theapproval of the Subcommittee E chairman.
During the voting on a given item, some subcommittee officers and task force leaders willhave access to the status of votes on the item. Such information is not to be shared with othermembers of the subcommittee while the ballot is open. Doing so may unduly influence
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voting on the item. The ballot should be shared with membership only after the ballot hasofficially closed.
Adjudicating Negative Votes Having done the homework and knowing which negative vote is the most contentious, start
with the toughest (most persuasive) negative vote. If voted persuasive, the ballot fails savingsignificant time. Oftentimes, if the toughest negative vote is voted not persuasive, it is astrong indication that majority of the members are in favor of passing the ballot and furtheradjudication of negative votes should proceed more quickly.
Nothing is gained by voting the easy (less persuasive) negative votes not persuasive first.When a ballot fails, a new one must be started. The new one is not connected to the previousone. Members can submit a negative vote on any issue whether or not discussed previously.
When the task force leader has the sense that the subcommittee solidly supports a givenballot item, it is suggested that minimal time be spent discussing the specific merits of theitem. Just start the adjudication and minimize the discussion.
Past record of voting an issue not persuasive does not prevent the voter from resubmitting anegative vote on the same issue on a subsequent ballot.
Even when comments from a negative voter include several points, adjudication of thenegative vote will be done collectively, with a single motion and vote of the negative voter’sentire negative vote. When adjudicating a multi-point negative, the task force leader mustpresent each point and the reason for finding it not persuasive. Once all points have beenpresented, a single motion to find the negative not persuasive is made.
Often, two or more negative voters, especially if they have similar interests, will submitnegative votes that include essentially similar points. In such cases, the task force leadershould contact these negative voters, prior to the subcommittee meeting, and advise them thattheir negatives will be discussed jointly. You should obtain their agreement to this action.This saves time since the reason(s) for finding the negatives not persuasive need only bepresented once. However, a separate vote must be taken on each voter’s negative vote.
Make the presentation and documentation clear. Include the negative vote or the summary ofit. State the reason for voting it not persuasive. This information is a required part of theadjudication and will also be included in subsequent balloting. Provide a copy of yourpresentation to the secretary prior to the meeting. ASTM policy forbids electronic recordingsof meetings, so it is essential that this information be precise for the minutes. If some
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procedural items are missing, an appeal to COS can reverse the results and/or can result in asignificant delay.
Request sufficient time to conduct the work you will have and then stay within that timelimit. If you are unsure how much time to request, consult with the subcommittee officers forguidance. Avoid repeating discussions of previously discussed items.
If the task force cannot finish their business during the time that they have requested, theymay be asked (motion) to table the remaining business until later in the meeting or at a laterdate.
2/3rd affirmative vote of the total (affirmative + negative) is sufficient to declare the negativevote not persuasive.
Concurrent Balloting Subcommittee E chairman decides if an item can be balloted concurrently in Subcommittee E
and Committee D2.
First time balloting of an item must be at subcommittee E level only.
Subsequent balloting should not be concurrent if several and/or substantial negative voteswere submitted and failed the ballot.
Electronic Adjudication of Negative Votes Subcommittee E chairman decides if a negative vote can be adjudicated electronically.
Negatives received during the first time of voting should not be adjudicated electronically.Discussions by members at the subcommittee meeting can provide excellent understating ofpros and cons for the entire membership.
Comments attached to a negative vote should be as complete and clear as possible. The votermay not have the opportunity to supplement comments if negative votes are adjudicatedelectronically.
New Fuel StandardsASTM is a standardization organization. Our goal is to define the minimum and uniformrequirements for each application to ensure that all equipment within an application classificationcan operate on fuels provided by all suppliers. Specifying fuel properties beyond and above theminimum and uniform requirements should be left to the fuel suppliers as long as their productsdo not cause harm in use in a given application.
Again it is emphasized that this is only a guideline. Each member is entitled to form a task forceand propose a ballot to adopt any new fuel standard. Membership has the ultimate vote to decide
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if it will be adopted. No new fuel in the past has been blocked from being proposed for balloting.Examples are water-emulsified diesel fuel, ethanol-in-diesel fuel, paraffinic middle distillatefuel, and biodiesel.
Using one type of fuel within Subcommittee E as an example, conventional diesel is based onD975 and when changes in fuel or hardware occur, membership updates D975 (lubricity,conductivity, sulfur level, etc.) to protect the equipment, comply with regulations, etc.
Occasionally a new fuel is developed which may or may not need a separate standardspecification apart from D975. Although there are subtle differences in interpretation, thefollowing four categories may be of some aid to the member in deciding when a new fuel iswithin D975 and when additional specification is warranted.
1 - When a new fuel is marketed, and if it meets all D975 requirements and has no apparent harmissues, no new standard is recommended. California low aromatics (CARB) diesel is an example.
2 - When a new fuel has the appearance of meeting D975 requirements but is known to requireadditional specifications, a new standard is needed. Biodiesel Blend Stock is an example.
3 – When a fuel does not meet D975 requirements but is produced for diesel engine operation, itrequires a separate standard. Water emulsions and e-diesel are examples.
4 - As new applications become available and if they require a fuel with additional or differentproperties, a new specification may be needed. Potential benefit for a fuel for light-duty dieselpassenger vehicles may be an example in the future and if research within organization such asCRC proves the need. Research results by industry groups or members can be the justification topropose a new fuel.
Similar approach and analogous to the above examples can be applied to fuels withinSubcommittee E and for applications identified in: D396, Standard Specification for Fuel Oils D2880, Standard Specification for Gas Turbine Fuel Oils
D3699. Standard Specification for Kerosine
For new fuel specification, no standard process to screen harm issues exists. In each case thetask force should work closely with representatives from all parties (fuels, additives, equipment,engine, regulators, etc.) to review the process by which the fuel is made, the end properties, andtheir possible effect on the safety and operation of the equipment used in that particularapplication category.
If a consistent process is not followed by the subcommittee in adopting new fuel specifications,potential issues such as restricting of trade may surface which is prohibited by ASTM by-laws.
Recording at the MeetingsASTM prohibits electronic recording of the meetings.
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Antitrust StatementASTM International is a not-for-profit organization and developer of voluntary consensusstandards. ASTM’s leadership in international standards development is driven by thecontributions of its members; more than 30,000 technical experts and business professionalsrepresenting 135 countries.
The purpose of antitrust laws is to preserve economic competition in the marketplace byprohibiting, among other things, unreasonable restraints of trade. In ASTM activities, it isimportant to recognize that participants often represent competitive interests. Antitrust lawsrequire that all competition be open and unrestricted.
It is ASTM’s policy, and the policy of each of its committees and subcommittees, to conduct allbusiness and activity in full compliance with international, federal, and state antitrust andcompetition laws. The ASTM Board of Directors has adopted an antitrust policy which is foundin Section 19 of ASTM Regulations Governing Technical Committees. All members need to beaware of, and compliant with, this policy. The Regulations are accessible on the ASTM website(http://www.astm.org/COMMIT/Regs.pdf) and copies of the antitrust policy are available at theregistration desk.
A.8: D02.J – Operating Procedures: 02/19/16
Introduction
The operation of Subcommittee J follows the Committee D02 Bylaws except where noted. D02Bylaws are found in “Facts for Members – ASTM International Committee D02 on PetroleumProducts and Lubricants” latest revision, in Section 4 Committee Bylaws. Subcommittee JBylaws are nowhere intended to abrogate or change the D02 Bylaws. However, because theSubcommittee develops and maintains aviation fuel specifications the Subcommittee shall alsooperate within the dictates of applicable civilian air regulations and cannot take actions whichwould abrogate the functions of certifying agencies and their certification applicants.
Article 1 – Regulations1.1 Same as D02
Article 2 – Scope2.1 The scope of the Subcommittee shall be the promotion of knowledge of aviation
fuels and the promulgation of standard specifications, test methods, practices, guides andterminology for aviation fuels.
2.2 Fuels used for aviation service include liquids derived from petroleum, oil sands,coal, shale and hydrocarbons derived from other naturally occurring sources.
Article 3 – Organization
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3.1 The Subcommittee shall be headed by a Chairman, assisted by Secretaries and Vice-Chairmen.
3.2 The Subcommittee shall be divided into sub-groups, formerly called sections, eachheaded by a Subcommittee Vice-Chairman. However, the Subcommittee shall meet as acommittee of the whole for the entire meeting.
3.3 Task Forces – as required, the Subcommittee shall approve the formation of TaskForces to carry out specific tasks which require meeting time in addition to the Subcommitteemeeting. Task Forces shall report to the Subcommittee at a time appropriate to their subject.
Article 4 – Membership4.1 Procedure – same as in D02 Bylaws.4.2 Subcommittee membership – all voting Subcommittee members shall be members of
the Society.4.3 Balance – Subcommittee J is a classified Subcommittee which means the combined
number of voting user, consumer and general interest members shall equal or exceed the numberof voting producer members. Remainder of 4.3 the same as 3.2 in the D02 Bylaws.
4.4 Maintaining Subcommittee J membership – same as 3.4 in D02 Bylaws.4.5 Changes in Membership status – same as 3.6 in D02 Bylaws.
Article 5 – Classification and Voting InterestsArticle 5 the same as the entire Article 4 in D02 Bylaws.
Article 6 – Officers and their Election6.1 Subcommittee Officers6.1.1 The Subcommittee J officers shall consist of a Chairman, Vice-Chairmen and
Secretaries. The Chairman, Executive Vice-Chairman, Second Vice-Chairman, SubcommitteeSecretary, Subcommittee Membership Secretary, and Subcommittee Ballot Secretary overseeSubcommittee general interests. Other Vice-Chairmen and Secretaries oversee Subcommitteesub-groups with specific areas of interest. Currently these subgroups are:
J01 Jet Fuel SpecificationsJ02 SI/CI Aviation Engine Fuel SpecificationsJ03 Combustion and Thermal PropertiesJ04 Additive and Electrical PropertiesJ05 Fuel CleanlinessJ06 Emerging Fuels
6.2 There are no restrictions on the membership classification of these officers; however,two or more Subcommittee level officers representing the same voting interest shall have a singlevote in the Executive Section.
6.3 Approval of officers – Officers shall be approved by a majority vote of the membersof the Subcommittee Executive Section and approved by the Executive Subcommittee ofCommittee D02 before taking office.
6.4 Terms of office – There shall be no specified term of office for Subcommitteeofficers.
6.5 By majority vote, the Subcommittee Executive Section can add to, subtract from or
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change a Vice-chairman’s area of responsibility. In the same manner the Executive Section canadd or delete a Vice-Chairmanship from the list in paragraph 6.1.1.
Article 7 – Officers’ Duties7.1 Subcommittee Chairman7.1.1 Presides over all Subcommittee meetings.7.1.2 Presides over all meeting of the Executive Section.7.1.3 Calls special meetings per paragraph 9.1.7.1.4 Presents the Subcommittee report to the Main Committee meeting.7.1.5 Recommends members for awards with the approval of the Executive Section.7.1.6 Arranges for special Subcommittee letter ballots not previously approved by the
Subcommittee.7.2 Subcommittee Executive Vice-Chairman7.2.1 Presides over meetings in the absence of the Subcommittee Chairman.7.2.2 Performs such duties as requested by the Subcommittee Chairman.
7.3 Other Vice-Chairmen7.3.1 Are responsible for preparing the agenda for pertinent portions of the Subcommittee
meeting.7.3.2 Presides over pertinent Subcommittee meeting portions.7.3.3 Responsible for the preparation of letter ballots resulting from the Subcommittee
meeting.7.3.4 Handles negative ballots.
7.3.4.1 Contacts negative voters prior to the meeting.7.3.4.2 Leads discussion on negative ballot resolution.7.3.4.3 Advises negative voter of ballot resolution if voter is not present at the
meeting.7.3.5 Handles comments on affirmative ballots.7.3.6 Is responsible for preparing a list of action items and items of interest from the
meeting.7.3.7 Appoints Task Force chairmen with the approval of Group members present.7.3.8 Coordinates communication with entities outside the Subcommittee as needed.7.3.9 Is responsible for the preparation and update of standards, publications and other
material in the Vice-Chairman’s area of responsibility.7.3.10 Handles any other assignment as requested by the Subcommittee Chairman.
7.4 Secretary7.4.1 Is responsible for issuing and distributing Subcommittee minutes.7.4.2 Is responsible for collecting and monitoring proxies.7.4.3 Prepares the Subcommittee report to be given at the Main Committee meeting.7.4.4 Collects and distributes records of additional meeting material such as presentations
prior to the next Subcommittee meeting.7.4.5 Prepares the time schedule for Subcommittee meetings.7.4.6 Prepares and distributes notices of special meetings.7.4.7 Prepares administrative ballots as required.
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7.4.8 Notifies the Committee First Vice-chairman of Subcommittee award nominations.7.4.9 Coordinates award presentations with recipients.7.4.10 Conducts Subcommittee correspondence as required.7.4.11 Performs other duties as requested by the Subcommittee Chairman.
7.5 Secretary – Ballots7.5.1 Is responsible for collecting Subcommittee letter ballots and forwarding them for
electronic voting.7.5.2 Reviews ballot closing reports and reports results at the Subcommittee meeting.7.5.3 Forwards approved Subcommittee letter ballots to Staff manager for Main
Committee ballot when required.7.5.4 Supervises the preparation and submission of Negative Resolution Reports to
ASTM by the individual ballot’s Technical Contact.7.5.5 Reviews proposed editorial changes to ballots with the section chair and the
ASTM editor.7.5.6 Reviews, or assigns for review, revisions of standards provided by the ASTM
editor before publication.7.6 Secretary – Membership7.6.1Managers the Subcommittee membership roster.7.6.2 Forwards membership change requests to ASTM Headquarters and receives the
same from ASTM.7.6.3 Assigns classification and voting status to new membership requests.7.6.4 To facilitate accurate balloting, adds new members and deletes replaced or
resigned members to the Subcommittee roaster between meetings.7.6.5 Presents membership changes for confirmation or action at meeting of the
Subcommittee Executive group.7.6.6 Notifies ASTM headquarters and new members of changes in membership status
following each meeting.7.6.7 Prepares mailing labels for the Secretary and Ballot Secretary to assist with
Subcommittee mailings.7.6.8 Provides the Subcommittee J roster upon request to the D02 Secretary for
inclusion in the D02 Directory.7.7 – Second Vice-Chairman7.7.1 – Is responsible for teaching classes concerning Aviation Fuels topics to theinterested ASTM applicants and to general public applicants.7.7.2 – Is responsible for seeking out specific geographic areas in which to teach theseclasses and in conjunction with other ASTM functions on-going in these areas.7.7.3 – Is responsible for establishing advertising in these areas to promote attendance atthese classes and for coordinating the advertising and student applications with therelevant ASTM Staff members.7.7.4 – Manages the establishment of a location for doing the teaching, to include anyequipment and impedimenta necessary to facilitate teaching the class and providing forstudent needs and take-away materials.7.7.5 – Is available during regularly scheduled ASTM D02 meetings to fill-in asnecessary for any absent subcommittee officer or secretary.
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7.7.6 – Is available during regularly scheduled ASTM D02 meetings to theSubcommittee Chairman for any ancillary duties or requirements that should arise orneed representation, such as Nominating Committees, Awards Committees or similar.
Article 8.0 – Other Subcommittee Positions
8.1 Other Secretaries8.1.1 Each Vice-Chairman, except the Executive Vice-Chairman, shall be
assisted by a Secretary.8.1.2 Secretaries duties.
8.1.2.1 Presides over the pertinent Subcommittee meeting portion in theabsence of the Vice-chairman.
8.1.2.2 Prepares a meeting agenda, if requested.8.1.2.3 Works with presenters to allocate presentation time and assure
presence of visual aids8.1.2.4 Prepares list of action items and items of interest, if requested.8.1.2.5 Is responsible for recording the vote tally on resolution of negative
ballots.
8.1.2.6 Prepares a record of the meeting to include details of ballotadjudications, other meeting items and copies presentations made at the meeting inelectronic format.
8.1.2.7 Forwards a copy of the record of the meeting to the SubcommitteeSecretary within 90 days of the meeting.
8.1.2.8 Assists the Vice-Chairman in other duties as needed.
Article 9 – The Executive Section9.1 The Executive section shall consist of the Subcommittee officers and all
Secretaries. The Executive Section may approve additional Subcommittee members toserve on the Executive Section.
9.2 Duties of the Executive Section9.2.1 It shall be responsible for the executive direction of the Subcommittee.9.2.2 It shall approve the formation of Task Forces and approve the
appointment of all Subcommittee officers.9.2.3 It shall approve, modify or reject applications for Subcommittee
membership and associated proposed classification and voting status proposed by theMembership Chairman.
9.2.4 It shall be responsible for revisions to the Committee Bylaws.Proposed revisions to the Bylaws shall first be approved by an Executive Committeevote; receiving at least a 2/3 affirmative vote of the total affirmative plus negative votes.The Executive Committee approved Bylaw’s revisions shall then be approved by anAdministrative Ballot of Subcommittee J voting members; with a simple majority of theaffirmatives and negative votes required for final approval.
Article 10 – Meetings
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10.1 Time and Place –10.1.1 - The Subcommittee and its subgroups should normally schedule their
meetings in conjunction with regular semi-annual meeting of the Committee. However,with Subcommittee Executive Section approval and Committee approval, theSubcommittee may schedule a meeting at a place and time different than the semi-annual D02 Committee meeting. Other special meetings may be held on thirty (30) daysnotice from the Subcommittee Chairman with the approval of the Executive Section.
10.1.2 – Rules Governing Task Force Meetings at D02 Main CommitteeMeetings
1) The Task Force must have convened at least one meeting of the taskforce in the time interval between Main Committee Meetings.
2) The task force meetings must be announced to the SubcommitteeSecretary and to the Subcommittee Chairman, and a copy of the agenda and meetingminutes (including attendance list) must be sent to the Subcommittee Secretary withinfive (5) working days after the meeting is completed.
3) The meeting can be a physical assembly of the task force members atsome mutually agreed location, or it can be a teleconference with or without “WebEx”or similar.
4) The task force meeting attendance should constitute a quorum of themembers, as defined by at least ten members for a task force that has 15 or moremembers, and a simple majority if fewer than 15 members. Note – Task Force chairmenare responsible to have, at all times, a list of their members. One way to assure this is tocreate a collaborative meeting site on the ASTM Website.
5) Subcommittee J works with the ASTM Staff Manager for Meetings tocoordinate necessary room space about six weeks before the actual Main meetingoccurs, such as on or just after 10th of May for the June Meeting and in the last week ofOctober for the December meeting. A Task Force meeting should be held and reportedbefore those respective dates.
6) If a task force is prevented from meeting before those dates, and is ableto meet soon after those dates, but at last three weeks before the Main Committeemeeting, the Task Force Chairman should so declare his meeting to the SubcommitteeSecretary and follow through with the necessary requirements noted in 2) above.
7) No task force meeting within three weeks prior to the Main Committeemeeting will be grounds for permitting a meeting during the Main Committee meeting.
8) As with most sets of rules, there will be, potentially, exceptions.These will be heard on a case-by-case basis by the respective Section Vice-Chairman,who will contact the Subcommittee Chairman and Secretary with a recommendation.
10.2 Meeting Notices and Agendas – All Subcommittee members and MainCommittee officers and the Staff manager shall be notified at least 30 days in advanceof all meetings of the Subcommittee, and shall receive notices, agendas and minutes.
10.3 Quorum – Subcommittee members, or their authorized representatives,representing at least ten (10) percent of the voting members, shall constitute a quorumunless otherwise specified.
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10.3.1 Lack of Quorum – In the absence of a quorum at a Subcommitteemeeting, a meeting may be held but any resolutions shall be confirmed at a later meetingwhen the quorum requirement is met, or by letter ballot.
10.4 Meeting Rules10.4.1 Robert’s Rules - same as 7.5.1 in D02 Bylaws.10.4.2 Proxies – same as 7.5.2 in D02 Bylaws
Article 11- Ballots11.1 Subcommittee Ballots on Standards – Procedures for standards reviews and
letter balloting shall conform to the latest ASTM regulations.11.2 Subcommittee Administrative Ballots – same as 8.3 in D02 Bylaws.11.3 Research Report Ballots will be submitted as regular technical ballots.
Negatives submitted against research reports will be adjudicated by D02 bylawrequirements, and these negatives can be found to be “not persuasive” or “not related”or “persuasive”. In a meeting the vote on these negatives will be by hand count ofmembers. Between Committee meetings, these negatives could be adjudicated by ballot.
Article 12 – Subcommittee Reports12.1 Minutes – At the end of each subgroup session, the group secretary shall
summarize all action items and shall include these action items together with items ofinterest into a report to the Subcommittee Secretary. These reports, together with anyother action items, shall constitute the Subcommittee minutes. These minutes shall bemade available electronically to all members of the Subcommittee, to the MainCommittee Secretary and to the Staff manager at ASTM Headquarters.
12.2 Additional material, such as detailed reports or presentations, shall beconsidered informational items and forwarded to the Subcommittee Secretary to bemade available electronically to all members.
Article 13 – Amendments13.1Ammendments to these Bylaws shall be adopted under paragraph 9.2.4 of
these Bylaws. Amendments may be proposed by any member of the Subcommittee at aregular Subcommittee meeting.
Article 14 – Lists14.1 The Chairman, or a voting member of the Subcommittee appointed by the
Chairman, shall prepare all S/C J official lists including lists of S/C J specifications, testmethods, standard practices, procedures and guidelines.
Summary of ChangesSubcommittee D02J has identified the location of selected changes to this document since the
last issue that may impact the use of this document (15 September 2012).(1) Revised Paragraph 2.2, removed “tar” and inserted “oil”
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Subcommittee D02J has identified the location of selected changes to this document since thelast issue that may impact the use of this document (15 April 2013).
(1) Revised Paragraph 6.1.1 to add the position of “Second Vice-Chairman”.
(2) Revised Article 7.0 by adding section 7.7 (Duties of) Second Vice-Chairman.
Subcommittee D02J has identified the location of selected changes to this document since thelast issue that may impact the use of this document (03 May 2015).
(1) Revised Article 10 to re-number paragraph 10.1 to paragraph 10.1.1.
(2) Revised Article 10 to add paragraph 10.1.2.
(3) Revised Article 11 to add paragraph 11.3.
