Facility Operating Plan Template Version 1.0

8/11/2019 Facility Operating Plan Template Version 1.0

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Name of School

Facility Operating PlanVersion 1.0

By: _________________________-Facility anager

!ate: ________________

Phone N"m#er: ____________ $mail %&&ress: ______________ ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) *orm Et+ind, -E , /EP, -S P, -/-P Program irector $ Prospect Street, ontpelier, VT '&0'$

Phone1 2!'$3 $$# " %'%4E"mail1 SE P5vtvsa.org 6a(1 2!'$3 $$# " 748#


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Facility Operating Plan Template

'ntro&"ctionThis Facility Operating Plan (FOP) delineates key building systems and their management with thegoal of maintaining a healthy, comfortable, energy efficient and economical building while alwayskeeping in mind that the purpose of these systems is to support the educational use of the facility.

These goals are accomplished through well managed systems and preventive maintenance programs.ost containment is achieved by avoiding the e!tra costs that are the inevitable result of a lack ofpreventive maintenance and by utili"ing appropriate conservation and efficiency strategies. #n additionto delineating current systems and their management this guide will point out opportunities forimprovements in operations and physical e$uipment.

This FOP is not designed as a comprehensive manual on the facility and its operations. #nstead, it is abasic guide to aid the facility director or anyone that has to involve themselves in the proper running of the building to help them understand the building%s functioning and management.

This guide, through its appendices, attachments and references will also describe where more detailedinformation can be found.

(sing the TemplateThe template is meant to be a guide for the creation of your operating plan. The facility details includedin this template are for illustration purposes only. &ecause each school facility is uni$ue, it isanticipated that e!tensive modification of the template will be necessary to make it specific for your

building. 'ust delete the sections or information that doesn%t apply and add in additional material asneeded. ee *ow to +dit the Facility Operating Plan on the following pages.

#t is anticipated that the FOP itself will be put in a binder with section dividers relating to the mainbuilding components, appendices, etc. This will allow for fre$uent updates and for additional materialto be added as available. opies should be available to key administrative and maintenance staff.

)elpThis FOP template was created by the -ermont uperintendents ssociation%s chool +nergy/anagement Program ( +/P). The +/P program works for the schools to assist them as they dealwith their energy use issues. ontact +/P at 012322435156 or +/P7-T- .org with your$uestions, comments, or to re$uest a free site assessment.

%c*no+le&gementsFunding for creation of this FOP template was provided by +fficiency -ermont. Participants in theFOP template planning committee were8 9an French, uperintendent &ennington3:utland ;, TimPedrotty, Physical Plant onsultant, -ermont chool &oard #nsurance Trust,


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Facility Operating Plan - - Index

5. #ntroductory page.

2. *ow to modify the plan.

?. &ody of the Plan?.5.&asic &uilding #nformation?.2.&uilding hell?.?. *eating, -entilation, 9omestic *ot @ater and ir onditioning ystems?.A.*- ontrols?.B.+lectrical and =ighting?.C.+lectrical D Plug =oads

A. >on +nergy #tems 3 3 note 3 3 the focus of this FOP template is on energy using items. *owever,schools can use this format to cover non3energy items of importance. These will be added to asschool personnel submit this information back to the +/P 9irector.A.5.*a"ardous materialsA.2. leaning procedures and suppliesA.?.Pest control D integrated pest managementA.A. nnual reporting re$uirementsA.B.Fire safetyA.C.Other

B. ppendices 3 3 (some of these can be e!tracted from the body of the completed plan).B.5. Floor plan (evacuation plan drawing may be used) D designates building sections, location of

boiler room(s) and fuel storage.B.2. ingle line drawings of plumbing and *- systems.B.?. ontrols 3 se$uence of operations D typically e!tracted from specifications.B.A. ritical phone numbers

B.B. =ist of active warranties and maintenance contracts.B.C.-endor list.B.6.Preventive /aintenance Plan.B.0.+nvironmental *ealth PlanB.4. dditional :esources and @ebsites.B.51./odel +nergy Policy.B.55.=ong Term apital Plan.B.52. opy of chool +nergy /anagement Program 3 ite ssessment :eport.

C. chedules D lists of types of e$uipment and information about them.C.5.5. =ighting.

C.5.2. /otors.C.5.?. Filters and belts.C.5.A. 9oors and @indows.C.5.B. -alve tag key.

6. +fficiency -ermont incentive program information and forms.

))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) *orm Et+ind, -E , /EP, -S P, -/-P Program irector $ Prospect Street, ontpelier, VT '&0'$



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How to Edit the Facilities Operating Plan

The Facility Operating Plan (FOP) document is a template that must be modified e!tensively to bestdescribe your systems and buildings. ections of the operating plan template that are not relevant toyour buildings should be deleted, new sections added as needed, and correct information insertedwithin the template sections. For e!ample, if your school does not have steam boilers, you shoulddelete those sections of the FOP in their entirety when modifying the plan for your school. imilarly, if your school uses a lighting or heating system that is not directly covered in the draft FOP, you willwant to add in a section on the maintenance and upkeep of these systems.

Quick tips:5. 9on%t forget to save your changes after modifying the FOP fter every change, go to

the File menu at the top of your screen and click ave .2. ;ndo is your friend #f you attempt to change something, and the computer doesn%t

do what you thought it would, undo


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?. Hour newly copied section should be highlighted. elect the parts of the new section that needto be renamed or changed, by clicking on the appropriate words. ;se the 9elete key on your keyboard to get rid of the old wording, and type in the new information.




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"dding in or deleting #ust a line or two in an existing sectionometimes you don%t need to add or delete a whole sectionG but there are a few more lines ofinformation in an e!isting section you need to add on or a line or two you want to delete.

5. lick the mouse cursor on the last line of te!t in the section that you want to e!pand orhighlight the rows you want to delete.

2. ew :ow &elow. new blank line should appear below your mouse cursor. imilarly, go to the Table menu atthe top of your screen, click on 9elete to remove highlighted rows. gain, if you don%t get theresult you want, Iust use the undo function to restore the change and try again.

?. lick on the blank area in the table and type in the new information you want to see there.

$tarting a new pageometimes you want to start a new page at the end of a section. This is typically because you wantto use section dividers in the ? ring binder that you will be putting the plan into, here%s how to do it8'ust hold down the control (ctrl) key while you hit the +nter key and a hard page break will beinserted.

%otesHou can write as much as you want in any area of the table. The space will e!pand as you keep on

writing.

@hen you remove some lines from the bottom of the table, the heavy border line may disappear. Houcan modify this by highlighting the line and going to Format &orders and hading by using themenu on the top of the page. Hou can then click on the line in the preview bo! on the right to eitheradd or delete a heavy line.




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Basic Building InformationThis section provides basic information on the building%s original construction and additions. #tdelineates the sections of the building based on year and type of construction to be referred to in later sections (because they may have different systems). lso refer to the ppendices for the floor planthat shows the section designations. The different sections should be named in the way youcommonly refer to them.

Original &onstruction ' $ection (Hear &uilt


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Type of onstruction lab on grade with frostwalls, cement block walls, pitched truss roof, atticfiberglass insulation,

&uilding use otes




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>otes




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Building Shell

RoofsFlat Insulated +oof

&uilding ection(s)Type of roof surface

Type of roof insulation9epth of #nsulation and : -alue@hen roofing installed:egular /aintenance Twice a year, before and after winter, check roof for deterioration, fi! potential

leaks. lean roof drains $uarterly.pecial /aintenance can roof with infra3red scan if there are leak problems that are hard to diagnose.

:eplacement8 nticipated in 21JJJJ.>otes8 @arranty information JJJJJJJJJJJJ.

/ay need to check for potential structural issues if insulation is increased or awhite roof installed.

+nergy ;pgrade t time of replacement add JJJJJJJJJJJJJJ insulation to bring roof to :3B1.:eplace with white roof to reduce over3heating.

Pitched +oof &uilding ection(s)Type of roof surfaceType of insulation9epth of #nsulation and : -alue@here insulation is placed. On roof deck or insulated rafters or at attic floor level with solid ceiling below or at

bottom chord of trusses with dropped ceiling below and no solid ceiling surface.@hen roofing installedType of attic ventilation, if any

nnual /aintenance heck roof for deterioration, fi! potential leaks.pecial /aint. can roof with infra3red scan if leak issues.:eplacement8 nticipated in 21JJJJ.>otes8 @arranty information JJJJJJJJJJJJ.

/ay need to check for potential structural issues if insulation is increased or a whiteroof installed. heck that penetrations are sealed.

+nergy ;pgrade t time of replacement add JJJJJJJJJJJJJJ insulation to bring roof to :3JJ.

Pitched +oof &uilding ection(s)Type of roof surfaceType of insulation9epth of #nsulation and : -alue@here insulation is placed. On roof deck or insulated rafters or at attic floor level with solid ceiling below or at

bottom chord of trusses with dropped ceiling below and no solid ceiling surface.@hen roofing installedType of attic ventilation, if any

nnual /aintenance heck roof for deterioration, fi! potential leaks.pecial /aint. can roof with infra3red scan if leak issues.:eplacement8 nticipated in 21JJJJ.




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>otes8 heck that all penetrations to e!terior are sealed. @arranty information JJJJJJJJJJJJ. /ay need to check for potential structural issues if insulation isincreased or a white roof installed.

+nergy ;pgrade t time of replacement add JJJJJJJJJJJJJJ insulation to bring roof to :3JJ.




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uilding .allsection(s)@all construction #nside surface is sheetrock.

Framing is with (wood, metal)heathing is withOutside surface is

#nsulation ?35L2 inches Fotes8 On older buildings check for lead paint. Keep sheetrock off floors to preventwicking.

+nergy ;pgrade #f uninsulated consider bringing up to :354 at time of renovation

uilding .allsection(s)@all construction #nside surface is8

Framing is with (wood, metal)heathing is withOutside surface is

#nsulation ?35L2 inches Fotes8 On older buildings check for lead paint. Keep sheetrock off floors to preventwicking.

+nergy ;pgrade #f uninsulated consider bringing up to :354 at time of renovation

uilding .allsection(s)@all construction#nsulation: 3 value

/aintenancepecial /aint.

>otes8+nergy ;pgrade




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Heating, Ventilation, Domestic Hot Water and ir !onditioningS"stems

Heating S"stemO er iew

Type of heating plant There is a central boiler that burns number 2 oil and creates hot water fordistribution.*eat distribution #s by forced hot water in baseboard radiation, pre3heating ventilation air in air

handlers, and in unit ventilators for classrooms.&asic controls There are controls on the boiler that maintain boiler temperature.

:oom control is via thermostats located in each space.ontrol Points Key "one valves and shutoffs are shown on the single line drawings+mergency shutoff +ach boiler has a sensor mounted above it that will shut the boiler off if it detects a

fire situation. There are emergency shutoff switches for each boiler located JJJJJJJJJJJJJJJJ. ee Euick heets.

Fuel $torage>umber si"e and location8 &uried 51,111 gallon steel double wall oil tank. =ocated JJJJJJJJJJJJJJJJJJJJ.

(see floor plan).@hen installed/onitoring There are sensors to detect leaks. larm is in boiler room.@hen last servicedcheduled maintenance8 tick tanks at beginning and end of heating season to determine usage. heck

for moisture in tank by JJJJJJJJJJJJJJJ. (check maintenance and reportingre$uirements on ; T website).

cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ >otes8 Fuel pump at the boilers runs when boiler firing and delivers oil to the boilers.+nergy ;pgrade #nstall day tank to avoid having pumps running e!cessively.

Fuel $torage>umber si"e and location8 2B1 umber and location8 2 boilers D see building plan for location/ake, &tu rating, type of fuel >umber 2 oil fired *& mith cast iron 5.A //&tu hot water boiler.@hen installed




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&oiler temperature &oiler temperature is automatically adIusted via an automatic reset based onoutside temperature. :ange is 211 degrees at 51 degrees to 5?1 degrees at B1degrees. chart is posted in the boiler room that indicates proper boilertemperature for a given outside temp.

Type of fluid ;ses a mi! with ?1M glycol anti3free"e 3 3 "ero degree temperature rating.erviced bycheduled maintenance8 nnual tune3up and cleaning. Test water for p*, rust inhibitor, and glycol level

once a year. Open boiler for inspection every two years. +!ercise valves$uarterly. Test limit switches $uarterly. heck boiler temperature against reset

schedule weekly. heck for oil and water leaks regularly. hut off all heatingsystem components at end of heating season. heck ambient boiler room carbonmono!ide levels once a month. heck combustion air dampers and interlock.heck relief valve and other e$uipment for corrosion.

cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ. :eplace refractory in JJJJJJJJJJJJ.

>otes8 ervice log is in boiler room. dd a low temp alarm and auto dialer when budgetallows. heck pressure in bladder controlled pressure tanks.

+nergy ;pgrade :eplace burner with more efficient JJJJJJJJJJJJJJJJ.

oilers&uilding ection(s)>umber and location8/ake, &tu rating, type of fuel >umber 2 oil fired steam boiler.@hen installedType of fluid 9istilled water and chemicals to stabili"e p* and prevent scaling.erviced bycheduled maintenance8 nnual tune3up and cleaning. Test water for p*, JJJJJJJJJJonce a year. 9o

upper and lower blow downs daily. +!ercise valves $uarterly. Test limit switches$uarterly. heck boiler pressure against reset schedule weekly. heck for oil,water and steam leaks regularly. hut off all heating system components at end of heating season. 9etermine that outside air (combustion) dampers operate whenboiler fires weekly. #nternal inspection every two years. heck skimmer.

cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ >otes8 ervice log is in notebook binder in boiler room.

#nspected by the state annually.+nergy ;pgrade :eplace burner with more efficient JJJJJJJJJJJJJJJJ.

oilers&uilding ection(s)>umber and location8/ake, &tu rating, type of fuel@hen installedType of fluiderviced bycheduled maintenance8

cheduled replacement>otes8+nergy ;pgrade




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oilers- .ood &hip/ake, &tu rating /essersmith D A1 hp@hen installedType of fluid @aterLglycol solution ?1 Merviced bycheduled maintenance8 heck daily that all e$uipment is operating correctly. :emove ash daily. lean

tubes every two to three weeks. Test limit switches and water e!tinguishmentsystem monthly.

cheduled replacement>otes8 ervice log is in notebook binder in boiler room.

#nspected by the state annually.+nergy ;pgrade onsider adding automated blowing of tubes.

Heating &irculators &uilding ection(s)>umber and location8 i! circulators for different "ones and a circulator for the domestic hot water. ll are

located in the boiler room./ake, *P rating, efficiency There are A D ? *P JJJJJJJJJ circulators, two JJJJJJJJJJJJJJJ 2 *P circulators and

a B *P circulator.@hen installedOperation Pumps run continuously during heating season. hut off automatically when outside

temperature is above C1 degrees.@hen last serviced ervice record included with boiler log.cheduled maintenance8 =ubricate according to manufacturer%s recommendations.cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ

>otes8+nergy ;pgrade onsider replacing with more efficient motors and variable fre$uency drives.

Heating &irculators&uilding ection(s)>umber and location8 Four circulators for different "ones located in the boiler room./ake, *P rating,efficiency

There are A D 6 *P JJJJJJJJJ circulators

@hen installedOperation Two pumps run to supply hot water to the building. The two e!tra pumps are redundant.

They are switched automatically by the computer on a daily basis. Pumps are controlledby a variable speed drive. peed is controlled by the return water temperature and variesfrom 511M at a temperature of JJJJ to ?1M at a temperature of JJJ. They shut offautomatically when outside temperature is above C1 degrees.

@hen last serviced ervice record included with boiler log.cheduled maintenance8 =ubricate according to manufacturer%s recommendations.cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ

>otes8+nergy ;pgrade :eplace with high efficiency motors upon failure.

Heating &irculators&uilding ection(s)>umber and location8




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/ake, *P rating,efficiency@hen installedOperation@hen last servicedcheduled maintenance8cheduled replacement>otes8+nergy ;pgrade

$tea/ 0rapsection(s)>umber and location8/ake@hen installedOperation team traps retain steam in radiation and allow condensed water to return to boiler.@hen last serviced ervice record included with boiler log.cheduled maintenance8 heck steam traps for proper closing twice a year.cheduled replacement


Do/estic Hot .ater&uilding ection(s)*ow Produced *ot water for the kitchen, showers and bathrooms is provided by an indirect fired hot water

tank that is heated with water from the main boiler via a heating loop and a coil in the tank.9uring the off3season when the main boiler shuts down, hot water is provided by anelectric hot water heater in the boiler room.

/ake, &tu rating torage tank is a JJJJ gallon JJJJJJJJJJJJJJ indirect fired tank.The electric heater is a A.B k@ JJJJJJJJJJ gallon tank.

@hen installed nnual changeover @hen the main boilers are shut down for the season, close valves number JJJJ and JJJJ

and shut off circuit breakers JJJJ and JJJ that go to the hot water heater and the recirc.pump.

*ot water temperature Tank temperature is maintained at 5A1 degrees to reduce production of =egionellabacteria. There is a direct line to the dishwasher in the kitchen. Other domestic hot wateris tempered to JJJJJJ degrees.

*ot water circ. There is a circulator that (5) runs from JJJJ to JJJJ and is controlled by a timer located JJJJJJJor (2) is controlled by an a$uatstat located on the return pipe.

cheduled maintenance8 #nspect TP: valve annually. :eplace if corrosion is evident. lean electric tank annually.cheduled replacement ;nits scheduled for replacement in JJJJJJJJJ

>otes8+nergy ;pgrade onsider conversion to point of use. onsider using cleaning materials that avoid the

need for hot water.

Do/estic Hot .ater&uilding ection(s)*ow Produced




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=ocation of duct smokedetectorsi"e of motor &elts and motors8 heck twice a year, replace annually, check motor operation&elt si"eLtype Pleated, high efficiency filters D streamers&elt schedule8 ee appendices+nergy ;pgrade :eplace with high efficiency motor.

1nit 2entilators&uilding ection(s)@here used/anufacturer @hen installed*ow controlled

Filters/aintenance+nergy Policy

dditional #nfo>otescheduled forreplacement+nergy ;pgrade

+elief 2ents ' coupled with unit entilators@here found@hen installed

=ocation of duct smokedetectorsi"e of motor &elts and motors8&elt si"eLtype&elt schedule8+nergy ;pgrade

&entral 2entilation $yste/ &uilding ection (s)@here found The air handler is located in a penthouse that is accessed by the ladder in the room

behind the coach%s room off the gym. #t serves the gym and locker rooms.

@hen installedType, manufacturer andmodel number./ode of operation Outside air dampers provide fresh air to the system. /inimum setpoint for outside air is

JJJJJJ M. The system re3circulates inside air and adds outside air as needed fortemperature control. The heat recovery wheel tempers outside air as needed.




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=ocation of duct smokedetectors

ee single line drawings

/aintenance nnual inspection, cleaning of reheat coils as needed, check for proper operation ofdampers and control valves. upply air temperature at the classroom to be JJJ degrees.ystems should be re3balanced every JJJJJ yearsN

9iffusers /aintain streamers on the diffusers as an easy way of ensuring that the system isoperating as it should.

9ampers heck for proper operation monthly during the heating season.Filters :eplace with *A1 pleated filters A! per year. (see filter schedule)

*eat recovery wheels lean every B years

&elts and motors8 heck twice a year, replace belt annually, check motor operation, grease twice a year./otor si"e, model,manufacturer

/otor is a JJJJJJJJJJJJJJJJ ! hp motor ee motor schedule in appendices.

&elt schedule8 ee appendices+nergy ;pgrade #nstall variable fre$uency drives. ;se high efficiency motors.

&entral 2entilation $yste/ &uilding ection (s)@here found

@hen installed

Type, manufacturer andmodel number./ode of operation=ocation of duct smokedetectors/aintenance9iffusers9ampersFilters*eat recovery wheels

&elts and motors8/otor si"e, model,manufacturer &elt schedule8+nergy ;pgrade

3y/4,ulti-Purpose +oo/ 2entilation $yste/ &uilding ection (s)@here found The air handler is located in a penthouse that is accessed by the ladder in the room

behind the coach%s room off the gym. #t serves the gym and locker rooms.@hen installed

Type, manufacturer andmodel number./ode of operation Outside air dampers provide fresh air to the system. /inimum setpoint for outside air is

JJJJJJ M. The system re3circulates inside air and adds outside air as needed fortemperature control. The heat recovery wheel tempers outside air as needed.




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temperature control. The heat recovery wheel tempers outside air as needed.=ocation of duct smokedetectors

ee single line drawings

/aintenance nnual inspection, cleaning of reheat coils as needed, check for proper operation ofdampers and control valves. upply air temperature at the classroom to be JJJ degrees.ystems should be re3balanced every JJJJJ yearsN

9iffusers /aintain streamers on the diffusers as an easy way of ensuring that the system isoperating as it should.

9ampers heck for proper operation monthly during the heating season.

Filters :eplace with *A1 pleated filters A! per year. (see filter schedule)*eat recovery wheels lean every B years

&elts and motors8 heck twice a year, replace belt annually, check motor operation, grease twice a year./otor si"e, model,manufacturer

/otor is a JJJJJJJJJJJJJJJJ ! hp motor ee motor schedule in appendices.

&elt schedule8 ee appendices+nergy ;pgrade otes8+nergy ;pgrade ;se F= bulbs, consider using countdown timer for control. onsider /elink system for

larger units.

$hop Dust &ollection/otor si"e, model,manufacturer Filters8 /onthly cleaning/aintenance lean ductwork JJ times per year *ow controlled @all switch D staff turns on as necessary

>otes8 heck relief vent for proper functioning to avoid creating a negative pressure in the space.+nergy ;pgrade onsider using countdown timer for control.

"ir &onditioning &uilding ection (s)




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HV ! !ontrolsThe control system needs to accomplish several tasks8 maintaining building temperature, havingventilation fans run when needed and reducing both temperature and ventilation based on theoccupancy schedule in the building. ontrols can also schedule leadLlag boilers and circulators,control boiler temperature setback and shutdown, and many other functions.

&entral &ontrol $yste/ ection(s)=ocation, /anufacturerand model number

entral ontroller is a >etwork 0111 system /odel JJJJJJJJ that is self addressable viaa keypad on the unit in the boiler room.

/ode of operation This electronic system interfaces with the pneumatic control system throughout thebuilding section to provide for timing of ventilation fans and night temperature setbackcontrol. /inimum outside air damper setting is 51M during occupied times.

@hen installedOccupied cycle -entilation runs from 68?1 / until ? P/ on days when students are present. The rest of

the year the ventilation is off e!cept when needed for humidity control.9ay cycle for heating starts at C / during shoulder seasons, B / during winter andthere is no setback during e!tremely cold periods. The system sets back ten degrees from

the day setting.@hen last serviced ervice record is in notebook at the unit and a copy is on shelf & in the maintenance office.cheduled maintenance8 nnual inspection of system for air leaks, calibration and proper operation. dditional

inspection for air leaks if compressor runs too fre$uently. ee maintenance contract.alibrate outside temperature sensor annually.

+mergency /easures ee Euick heets for instructions on how to override the controls if necessary.cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ

>otes8 9etailed manual on adIusting the system is in manual titled JJJJJJJJJ that can be foundin JJJJJJJJJJJJJ.

+nergy ;pgrade ;pgrade of entire system to 99 to be undertaken at the ne!t maIor renovation.

Pneu/atic &ontrol $yste/ ection(s)=ocation, /anufacturerand model number

The central controller is located in the boiler room on the wall opposite the boilers. #t is a JJJJJJJJJJJJJJJJJJJJJJJJJ pneumatic control system model JJJJJJJJJJJJJJJ.There is a secondary controller located in the penthouse near the air handlers. #t is a

JJJJJJJJJJJJJJJJJJJJJJJJJ pneumatic control system model JJJJJJJJJJJJJJJ./ode of operation This pneumatic adIusts the air pressure to switch items on and off to provide for timing of

ventilation fans and night setback control and to get temperatures to a night setback mode.@hen installedOccupied cycle -entilation runs from 68?1 / until ? P/ on days when students are present. The rest of

the year the ventilation is off e!cept when needed for humidity control.9ay cycle for heating starts at C / during shoulder seasons, B / during winter and thereis no setback during e!tremely cold periods. The system sets back ten degrees from theday setting.

etpoint pressures 9uring occupied cycles, the pneumatic pressure should read JJJJ psi. For night setback isshould read JJJJ psi.

@hen last serviced ervice record is in notebook at the unit and a copy is on shelf & in the maintenance office.cheduledmaintenance8

nnual inspection of system for air leaks, calibration and proper operation. dditionalinspection for air leaks if compressor runs too fre$uently. alibrate outside air temperaturesensor annually. ee maintenance contract.




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cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ >otes8 9etailed manual on adIusting the system is in manual titled JJJJJJJJJ that can be found in

JJJJJJJJJJJJJ.+nergy ;pgrade ;pgrade of entire system to 99 to be undertaken at the ne!t maIor renovation. dd

demand control to ventilation and variable speed drives.

&entral &ontrol $yste/ -- &o/pressor =ocation, /anufacturerand model number

The compressor is a JJJJJJJJJJJJJJJJJJ model JJJJJJJJJJJJ .#t is located in the main boiler room in ection JJJ.

/ode of operation The compressor is set to maintain a pressure of JJJJ psi. There is also an automaticblowdown every JJJJ to eliminate any moisture from the system.

@hen installedOccupied cycle The compressor runs night and day during the heatingLventilating season and is shut off

during the summer months e!cept when the system is activated to provide moisturecontrol.

@hen last serviced ervice record is in notebook at the unit and a copy is on shelf & in the maintenance office.cheduled maintenance8 &elts should be changed annually at the beginning of the heating season. Oil should be

checked JJJJJJ and the dryer condenser should be cleaned as needed. ctuators shouldbe checked for proper operation.

cheduled replacement ;nit scheduled for replacement in JJJJJJJJJ >otes8 9etailed manual on proper operation of the compressor can be found in JJJJJJJJJJJJJ.

Training 9-9 can be found JJJJJ.+nergy ;pgrade onsider no3loss drains.

&entral &ontrol $yste/ - - Pneu/atic -- 0her/ostats=ocation, /anufacturerand model number

Pneumatic thermostats are located in each classroom and in all other areas of thebuilding. They are JJJJJJJJJJJJJJJJJJJJJ

/ode of operation The thermostats vary between day and night settings based on the air pressure in thesystem.

@hen installedcheduled maintenance8 Thermostats are to be calibrated annually.cheduled replacement ;nits scheduled for replacement in JJJJJJJJJ

>otes8 9etailed manual on proper operation of the thermostats can be found in JJJJJJJJJJJJJ.#nclude training on thermostats for teachers.

+nergy ;pgrade ;pgrade of entire system to 99 to be undertaken at the ne!t maIor renovation.

&entral &ontrol $yste/ - DD&ection(s)=ocation, /anufacturerand model number

There is a 9irect 9igital ontrol (99 ) system for all the building%s *- functions.Program used is JJJJJJJJJJJJJJJJJJJ version JJJJJJJJJJ. The program is accessedby JJJJJJJJJJJJJJJJJJ.

/ode of operation The 99 system controls onLoff schedule on all air handlers and unit ventilators. #t alsocontrols and monitors room temperature. /ore detailed information can be found in thee$uence of Operations section of the building specifications located on bookshelf JJJJJ

in the maintenance office.@hen installedOccupied cycle -entilation runs from 68?1 / until ? P/ on days when students are present. The rest of

the year the ventilation is off e!cept when needed for humidity control.9ay cycle for heating starts at C / during shoulder seasons, B / during winter and thereis no setback during e!tremely cold periods. The system sets back ten degrees from the




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day setting.@hen last serviced 99 programming history is in folder JJJJJJJ in the main filing cabinet in the maintenance

office.cheduledmaintenance8

nnual inspection of system for calibration and proper operation. ee maintenancecontract. alibrate outdoor temp. sensor also.

cheduled replacement ;nit scheduled for software upgrade in JJJJJJJJJ >otes8 9eviations from setpoints can be found by checking the temperature history in the various

rooms. This can indicate improperly functioning valves etc. Trending information on all thesystems functions should be checked on a JJJJJJJ basis.

De/and &ontrol 2entilation&uilding ection(s)=ocation, /anufacturerand model number

There are carbon dio!ide sensors in the auditorium and the gym.They are JJJJJJJJJJJJJJJJJJ sensors.

/ode of operation The O2 sensors control the supply and return fan speed through a variable speed driveand also control the outside air damper. @hen O2 is satisfied (below 011 ppm) the speeddrive reduces speed to JJJ and the outside air damper to JJJJJ.

@hen installedcheduledmaintenance8

nnual calibration of the O2 sensors and monitoring to make sure that the system isoperating correctly.

cheduled replacement ;nit scheduled for software upgrade in JJJJJJJJJ


55555555555555555&ontrol $yste/ection(s)=ocation, /anufacturerand model number /ode of operation@hen installed

Occupied cycle@hen last servicedcheduledmaintenance8cheduled replacement>otes8




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#lectricalElectric +ates

;tility otes8 The school reaches its peak demand weekdays between JJ / and JJ P/. Obtain peak

times from the power company.#nstall PF correction capacitors if in penalty.heck re$uirements of the different rate structures. onsiderable savings may occur if youcan get on a more favorable rate./eet with utility representative annually to review power costs and rates.There are firms that will buy capacity from schools to reduce their summer peak. #f this is apotential for this school, talk to your utility.

+nergy /anagement /ove shedable loads outside of peak hours.

Energy ,onitoring9escription Obtain copies of all fuel and electric bills. /onitor usage and track over time to discern

trends. This school is charged a demand charge on the electrical bill for its highest 5Bminute draw at any period of the month. This needs to be monitored carefully. ee energyuse history with attachments.

+nergy Policy>otes8 Keep track of demand charges and power factor percentages to avoid penalties or over3

charges. Power factor correction is relatively easy to do by installation of capacitors.+nergy ;pgrade onsider ways to reduce ma!imum demand by scheduling use of e$uipment. +valuate

potential of demand limiting e$uipment.

Power 0ransfor/er ' use if district ownedOwnership The transformer is owned by the school district.apacity@hen installedchedule forreplacement>otes8 @as tested for P &s 3 3 not present.+nergy ;pgrade Transformer is oversi"ed because building used to be electrically heated. heck si"ing for

new replacement.




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$ighting

7ighting - &lassroo/s&uilding ection(s)TypeLnumber of fi!tures +ach classroom has 23 lamp recessed parabolic reflector ?2 watt t30s in three rows. ee

lighting schedule./ode of operation There are two switches. One for the row near the windows and one for the other two rows.

This allows the row near the window to be shut off when there is enough ambient light.@hen installed@hen last servicedcheduledmaintenance8

nnual cleaning of fi!tures and replacement of broken parts.

cheduled replacement otes8 nnual teacher training to include advice on switching and shutting off lights. tudent

lighting monitor assigned to check for lights left on.+nergy ;pgrade ;pgrade switch to occupancy sensor D manual on and auto off.

utomatically switch row by windows with light sensor. :eplace lamps and ballasts withhigh performance T30 system.

7ighting - Hallways&uilding ection(s)TypeLnumber of fi!tures +ach hall uses JJJJJJJJJJJJJ fi!tures spaced eight feet apart. They are

JJJJJJJJJJJJJJJJJJJJJ./ode of operation There is a keyed switch used only by building staff. =ights are turned on when staff arrives

in the morning and shut off when Ianitors are finished at night.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement otes8 *ave custodians shut lights off in areas not currently in use. :eplace any older fi!tures with

high performance T30 fluorescents.

7ighting - &lassroo/s&uilding ection(s)TypeLnumber of fi!tures +ach classroom has 23lamp recessed parabolic reflector ?2 watt t30s in three rows. ee

lighting schedule./ode of operation There are two switches. One for the row near the windows and one for the other two rows.

This allows the row near the window to be shut off when there is enough ambient light.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement otes8 nnual teacher training to include advice on switching and shutting off lights. tudent

lighting monitor assigned to check for lights left on.+nergy ;pgrade ;pgrade switch to occupancy sensor D manual on and auto off.

utomatically switch row by windows with light sensor. :eplace lamps and ballasts with




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high performance T30 system.

7ighting - Hallways&uilding ection(s)TypeLnumber of fi!tures +ach hall uses JJJJJJJJJJJJJ fi!tures spaced eight feet apart. They are

JJJJJJJJJJJJJJJJJJJJJ./ode of operation There is a keyed switch used only by building staff. =ights are turned on when staff arrives

in the morning and shut off when Ianitors are finished at night.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement otes8 *ave custodians shut lights off in areas not currently in use. :eplace any older fi!tures with

high performance T30 fluorescents.

7ighting - "uditoriu/TypeLnumber of fi!tures A1 3 ?11 watt incandescent overhead fi!tures. 21 wall sconces with 511 watt incandescent

bulbs./ode of operation There is a bank of switches by the entry door and dimmer switches for the overhead lights.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement+nergy ;pgrade dd fluorescent lighting to be used when dimmable lights are not needed. :eplace

incandescent bulbs in sconces with F=s.>otes8 heck for better alternative to dimmable incandescents i.e. D cold cathode F=s.

7ighting ' 3y/4/ultipurpose +oo/TypeLnumber of fi!tures 21 3 3 A11 watt metal halides/ode of operation There is a bank of switches by the entry door.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement+nergy ;pgrade onvert to T3B high bay fluorescent fi!tures and control with occupancy sensors.>otes8

Exit 7ightsTypeLnumber of fi!tures JJJJ fi!tures. ome =+9 some fluorescent. ome contain emergency lighting./ode of operation +mergency lighting comes on in the event of a power failure.@hen installed




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@hen last servicedcheduledmaintenance8

nnual cleaning of fi!tures and replacement of broken parts. Test emergency lighting oncea year.

cheduled replacement hange battery backups and notification panels every B years.+nergy ;pgrade ;pgrade to all =+9 e!it lights.>otes8

7ighting ' OutsideTypeLnumber of fi!tures/ode of operation There is a timer located in the electrical panel room. ettings are from dusk till dawn and

changed periodically with the seasons.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement otes8

7ighting - 555555555555 &uilding ection(s)TypeLnumber of fi!tures/ode of operation@hen installed@hen last servicedcheduledmaintenance8


7ighting - 555555555555 &uilding ection(s)TypeLnumber of fi!tures/ode of operation@hen installed@hen last serviced

cheduledmaintenance8cheduled replacement>otes8+nergy ;pgrade




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7ighting ' ,isc8TypeLnumber of fi!tures ?1 incandescent and ?B fluorescent fi!tures in misc. areas of the building./ode of operation ontrolled by wall switches.@hen installed@hen last servicedcheduledmaintenance8


cheduled replacement

>otes8+nergy ;pgrade :eplace incandescent bulbs with F=s. ;se dual sensor occupancy sensors to control

lighting in areas with intermittent use. :eplace older lighting with high performance T30units.




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#lectrical %lug $oads

&o/putersTypeLnumber ofcomputers

There are three computer servers located in the room off the library. total of 5Bcomputers with :T monitors and ?1 with = 9 screens.

/ode of operation ervers are kept on 2AL6 because of dial3in capability. /onitors are left off at the switch onthe monitor e!cept when needed.

Other computers are turned on as needed by staff and have sleep software activated.@hen last servicedcheduledmaintenance8

heck plugs and wires annually for frayed or broken insulation.

cheduled replacement+nergy Policy ll computers e!cept servers to be on power strips and shut off at the end of the day.>otes8 nnual teacher training to include advice on activating sleep software and shutting off

computers and monitors when not in use.+nergy ;pgrade onsider getting a low cost Kill3a3@att meter that can be used to see how much energy

computers and other plug loads use on a regular basis. onsider mart power strips.

Dishwashers/ake and model+nergy ;sage

There is a commercial *obart dishwasher model JJJJJ. The booster is electric and drawsAB k@.

cheduledmaintenance8cheduled replacement>otes8+nergy ;pgrade onvert to propane at time of booster replacement or consider low3temperature chemical

wash to reduce demand charges.

Dishwashers

/ake and model+nergy ;sage There is a commercial *obart dishwasher model JJJJJ. The booster is propane fired.

cheduledmaintenance8

heck monthly for carbon mono!ide and propane leaks.


$chool us lock Heaters>umber and @atts There are JJJJ block heaters. They each draw JJJJJ watts.cheduledmaintenance8cheduled replacement>otes8 They are on timers and come on at B / during cold winter periods.+nergy ;pgrade




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6ilnsTypeLenergy draw There are two kilns in the art room that each draw 55 k@./ode of operation Kilns are used appro!imately once a week during the school year.@hen last servicedcheduledmaintenance8

heck interlock with e!haust fan for proper operation.

cheduled replacement+nergy Policy ;se kilns after ? P/ so that their use doesn%t coincide with peak electrical demand hours.>otes8+nergy ;pgrade

6itchen E9uip/ent/otor si"e, model,manufacturer

ee kitchen e$uipment schedule with attachments.

teamers heck pressure relief valves for proper operation once a year. lean and de3scalesteamers once a year.

Free"ers and coolers lean evaporator coils once a year. Oil motors once a year.#ce /akers hemically clean once a year. lean coils and oil motors annually.>otes8+nergy ;pgrade heck onsortium For +nergy +fficiency website ( www.cee5.org ) for kitchen e$uipment

upgrade options.

+efrigerationTypeLnumber ofrefrigerators

There are five refrigerators in the kitchen area. walk3in free"er. n older refrigerator inthe teacher%s lounge. There are 25 small refrigerators in classrooms.

cheduledmaintenance8

lean condensers twice a year on all refrigeration units. heck gaskets annually on allunits.

cheduled replacement Teachers lounge refrigerator to be replaced with an energy star rated unit in JJJJJ.

+nergy Policy hoices8 3 ban small refrigerators 3 3 allow them but re$uire they be taken home overholidays and summers 3 3 re$uire that they be energy star rated 3 3 allow them but charge amonthly fee for those that want them.

>otes8 ll energy using e$uipment brought into the school by staff should be approved andinspected by maintenance to ensure that they don%t create a ha"ard.

+nergy ;pgrade onsider replacing refrigerators in the kitchen with a walk3in cooler. /ove condenseroutside.

Phanto/ 7oads9escription These are the many miscellaneous uses of power that add up in a large facility. Of special

interest is all the units that appear to be off but still draw power. These include the little

plug3in transformers (power cubes) and instant3on televisions etc.+nergy Policy Place all miscellaneous loads on power strips that are shut off when not needed.>otes8 ll energy using e$uipment brought into the school by staff should be approved and

inspected by maintenance to ensure that they don%t create a ha"ard.+nergy ;pgrade ;se only +nergy3 tar rated e$uipment.


http://www.cee1.org/http://www.cee1.org/


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55555555555555555555555 /ake and model+nergy ;sagecheduledmaintenance8cheduled replacement





40/46

&isc'

,isc ' descri!e&uilding ection(s)

cheduled maintenancecheduled replacement>otes8+nergy ;pgrade








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(on #nerg" Section These are additional areas submitted by users and included here for your benefit.

Electrical 4 ,aintenanceTypeLnumber of panels/ode of operation@hen installed@hen last servicedcheduledmaintenance8

nnually e!ercise switches and contacts. Tighten loose connections in panels. heckinsulation on wiring.

cheduled replacement :eplace pitted or corroded contacts.>otes8 Take thermal pictures of panels to check for hot spots. Follow all re$uired safety

re$uirements when doing this work.+nergy ;pgrade

Fire $afety E9uip/entTypeLnumber of fi!tures

/ode of operation To provide notification to the fire and police departments in the event of a fire.@hen installed@hen last servicedcheduledmaintenance8

Perform professional inspection on fire systems, sprinkler systems, and fire e!tinguishersannually. Perform monthly fire drills, using different pull stations every drill to verify eachone functions properly. Perform monthly fire e!tinguisher inspections for proper charges.

cheduled replacement lean smoke detectors annually or as needed. :eplace when necessary.+nergy ;pgrade>otes8

Ele ators and 7ifts

TypeLnumber/ode of operation To convey students and teachers to upper and lower levels of the building.@hen installed@hen last servicedcheduledmaintenance8

Professionally inspected annually by a state inspector.

cheduled replacement ;pgrade as needed to maintain code compliance.+nergy ;pgrade>otes8

District +e9uired 0raining sbestos wareness sbestos booksnotification to public.i! month asbestosinspection L replace asneeded.&lood borne pathogens




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sbestos booksnotification to public.afety meetings+nergy ;pgrade>otes8




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Re)uired Inspections and *rainings+rom *im %edrott" VSBI*

*ere is the nnual #nspection and Training :e$uirements. This info can be found on - T s website.

#nspection re$uired annually8

Q prinkler systemsQ Fire e!tinguishersQ Fire alarm systemsQ Kitchen hood fire suppression systemsQ &oilers and pressure vessels 3 3 including compressor tanks.Q urses, staff trained and assigned to perform firstaid, coaches, athletic trainers, plumbers, custodians)

Q Fire +!tinguisher and *ose 5451.5B6(g)(A) (+mployees designated to use fire e!tinguishers orfire hoses to fight fires)

Q >oise 5451.4B(k)(l) (


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6ey .e!sites7inks to +esources

;nderground torage Tank :e$uirements 3 3 gency of >atural :esourceshttp8LLwww.anr.state.vt.usLdecLwastedivLustLhome.htm

-ermont +nvision Program 3 3 #ndoor ir Euality #ssueshttp8LLhealthvermont.govLenviroLenvision.asp!

onsortium for +nergy +fficiency 3 3 lists commercial energy efficient kitchen and other e$uipment.#nformation on a variety of energy products and strategies.http8LLwww.cee5.orgL

-ermont chool &oard #nsurance Trust 3 3 =ot%s of resources to help manage school buildings.http8LLwww.vsbit.orgLhtmLresource.html

+fficiency -ermont 3 3 #nformation on incentives with downloadable prescriptive forms. #nformation

on contractors and many energy issues.http8LLwww.efficiencyvermont.comLpagesL

9epartment of +nergy 3 3 +nergy mart choolshttp8LLwww5.eere.energy.govLbuildingsLenergysmartschoolsL

+P D Tools for choolshttp8LLwww.epa.govLia$LschoolsLactionkit.html

;sage alculator 3 3 shows cost of running e$uipment.http8LLmichaelblueIay.comLelectricityLhowmuch.html

7inks to ,anuals:The ollaborative for *igh Performing chools 3 3 includes guides for best maintenance practices andmany other documents. ll downloadable, some printable, some not.http8LLwww.chps.netLmanualLinde!.htm

Operations and /aint. &est Practices


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>ew Hork tate +ducation 9epartment (and +nergy 9ept.) apital R /aintenance Planning :eportsToolbo! (+!cel preadsheet)http8LLwww.emsc.nysed.govLfacplanLformsL omprehensiveJ/aintenanceJPlanJ1B211B.!ls


http://www.emsc.nysed.gov/facplan/forms/Comprehensive_Maintenance_Plan_052005.xlshttp://www.emsc.nysed.gov/facplan/forms/Comprehensive_Maintenance_Plan_052005.xls


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$a/ple Quick $heet

Pro!le/ 8 &lack smoke coming from chimney.

I//ediate "ction: Turn off the emergencyswitch to boilers. The switch has a red coverplate and is located Iust inside the door to theboiler room from the hallway. #f the room islocked, the principal, custodians, and /r.'ones has the key.

%ext: Page facilities director, JJJJJJJJJJ, at JJJJJJJJJand contact JJJJJJJJ Plumbing and *eating on their 2Ahour hotline, JJJJJJJJJ.

Discussion: &lack smoke from the chimney is an indication thatthe boiler is not firing correctly. This can result in fouling of theboiler and an increase in generation of carbon mono!ide, apoisonous gas. The boiler shutdown eliminates the risk but theboiler must be fi!ed e!peditiously, especially in cold weather. #t ispossible that the fi! will not be too complicated and if the responsewill happen $uickly, you may not need to cancel classes.

Documents

Facility Operating Plan Template Version 1.0