FACILITY GRANTS PERFORMANCE SCORES

Monday, September 12, 2011

Indicators Performance Parameters

Mbale

Jinja Mub Fort Kabale Hoima Soroti Lira Gulu

A. Monthly financial reporting                 

Meeting Reporting Deadlines

Are Monthly reports Submitted by 20th of the following month

√ Χ Χ Χ Χ Χ Χ Χ ΧDate of Last Report

Jun'11 Jun'11 Apr'11 Jun'11 Apr'11 Jun'11 Apr'11 Jun'11 Jun'11

Are reports for March 20th and June 20th accompanied by request for advance for next three months

Χ Χ Χ √ Χ Χ Χ Χ Χ

Type of report submitted

(i) Are Stat. of Actual Income & Expenditure submitted

√ Χ √ √ Χ √ √ Χ Χ(ii) Are Monthly Cash book summaries submitted √ √ √ √ Χ √ √ Χ Χ(iii) Are Bank reconciliation statements submitted Χ Χ Χ √ Χ √ Χ Χ Χ(iv) Are payment vouchers/back up documentation(s) submitted

√ √ √ √ √ √ √ √ √(v) Are monthly bank statements submitted √ Χ √ √ Χ √ √ √ Χ

Scores achieved 5 2 4 6 1 5 4 2 1Total 7 7 7 7 7 7 7 7 7Performance (Financial Reporting) 71% 29% 57% 86% 14% 71% 57% 29% 14%

SUSTAIN – Strengthening Uganda’s Systems for Treating AIDS Nationally

Indicators Performance Parameters

Mbale

Jinja Mub Fort Kabale Hoima Soroti Lira Gulu

B. Accounting System                  Maintaining Bank Accounts

Is there a separate bank account for SUSTAIN

Χ Χ √ √ Χ Χ √ √ √Documentation of expenses

                   (i) Office supplies (stationery, cleaning materials etc)

(i) Are Proforma invoices attached Χ Χ √ √ Χ Χ √ √ Χ(ii) Are PR's raised Χ Χ √ √ Χ Χ Χ √ Χ(iii) Are LPO's issued Χ Χ √ √ Χ Χ Χ √ Χ(iv) Are Invoices attached √ √ √ √ √ √ √ √ √(v) Are Receipts attached √ √ √ √ √ √ √ √ √(v) Are goods accompanied with Delivery note (and attached)

Χ √ √ √ Χ Χ √ √ √(vi) Are Goods received note attached

Χ Χ √ √ Χ Χ Χ √ Χ(vii) Are Payments made by cheque Χ Χ √ √ Χ Χ Χ √ Χ

SUSTAIN – Strengthening Uganda’s Systems for Treating AIDS Nationally

Indicators Performance Parameters

Mbale Jinja Mub Fort Kabale Hoima Soroti Lira Gulu

B. Accounting System Cont.

(ii) Cash advances (for all payments made by cash)

(i) Are advances accounted for within reasonable time

√ Χ Χ Χ Χ Χ Χ Χ Χ(ii) Are accountability forms used Χ √ Χ Χ Χ Χ √ Χ √(iii) Are receipts for fuel, refreshments, internet, photocopy, etc attached

√ √ √ √ √ √ √ √ √(iv) Are request for volunteer allowances accompanied by daily attendance sheet

Χ √ Χ Χ Χ √ Χ Χ Χ(v) Are attendance register for all participants during mentorship/community outreaches attached

√ √ √ √ √ √ √ √ √

(vi) Are reports for mentorship/community outreaches attached

√ √ √ √ √ √ √ √ √(vii) Are correct rates for facilitation allowances applied to the right officers

√ Χ √ √ Χ √ Χ √ √SUSTAIN – Strengthening Uganda’s Systems for Treating AIDS Nationally

Indicators Performance Parameters

Mbale

Jinja Mub Fort KabaleHoima Soroti Lira Gulu

Accounting Systems Cont.

Maintaining Books of Accounts

(i) Are Vote books maintained Χ Χ √ √ Χ Χ Χ Χ Χ(ii) Are Cash books maintained √ Χ Χ Χ √ Χ Χ Χ Χ(ii) Are Bank statements picked monthly √ Χ √ √ Χ √ √ √ Χ(iv) Creditors/Paymet register                  

Scores achieved 9 9 14 14 8 8 10 14 9

Total 18 18 18 18 18 18 18 18 18

Performance (Accounting Systems)

50% 50% 78% 78% 44% 44% 56% 78% 50%

SUSTAIN – Strengthening Uganda’s Systems for Treating AIDS Nationally

Indicators Performance Parameters

Mbale

Jinja Mub Fort Kabale Hoima Soroti Lira Gulu

C. Cash Management                  

 (i) Is bulk cash withdrawal minimized √ Χ √ √ Χ √ Χ √ Χ

Scores achieved1 0 1 1 0 1 0 1 0

Total 1 1 1 1 1 1 1 1 1

Performance (Cash Management)100% 0% 100% 100% 0% 100% 0% 100% 0%

SUSTAIN – Strengthening Uganda’s Systems for Treating AIDS Nationally

SUMMARY OF PERFORMANCE

Performance Parameters

Mbale Jinja Mub Fort Kabale

Hoima Soroti Lira Gulu Average

Financial Reporting 71% 29% 57% 86% 14% 71% 57% 29% 14% 48%

Accounting Systems 50% 50% 78% 78% 44% 44% 56% 78% 50% 59%

Cash Management 100% 0% 100% 100% 50% 50% 0% 100% 0% 56%

Overall Performance74% 26% 78% 88% 36% 55% 38% 69% 21% 54%

SUSTAIN – Strengthening Uganda’s Systems for Treating AIDS Nationally