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Facility Design Information (FDI) Section 1A -

Project and Record Documents

Version 1.02

February, 2009

UNIVERSITY OF WASHINGTON General Requirements Campus Engineering & Capital Projects Office Facility Design Information Project & Record Documents

Revision 1.02 – February, 2009 1A - 2


SECTION 1A TABLE OF CONTENTS page Part 1 – INTRODUCTION………………………………………………………………………….. 5 1.01 – PURPOSE AND APPLICABILITY…………………………………………………………………. 5 1.02 – TERMINOLOGY…………………………………………………………………………………….. 5 1.03 – CAD STANDARDS………………………………………………………………………………….. 6 1.04 – CAD DRAFTING………...…………………………………………………………………………… 6 1.04.1 – Drafting Standards Compliance………………………………………………………….. 6 1.04.2 – CAD Submittal File Type…………………………………………………………………… 6 1.04.3 – Use of UW Record Documents as Backgrounds………………………………………… 7 Part 2 – PROJECT & RECORD DOCUMENTS………… ………………..…………………… 8 2.01 – INTRODUCTION……………………………………………………………………………………… 8 2.02 – PROJECT RECORD DOCUMENTS……………………………………………………………… 8 2.02.1 – Project Record CAD Drawings…………………………………………………………… 8 2.03 – UW RECORD CAD DRAWINGS………………………………………………………………….. 8 2.04 – OBTAINING RECORD DOCUMENTS……………………………………………………………. 9 Part 3 – DOCUMENT SUBMITTALS………. ……………………………………………… 10 3.01 – BASIS OF DESIGN………………………………………………………………………………….. 10 3.02 – GENERAL INFORMATION………………..………………………………………………………… 10 3.03 – GENERAL REQUIREMENTS………………………………………………………………………. 10 3.04 – MANUALS, REPORTS, CALCULATIONS AND STUDIES………………………………………. 10 3.05 – DRAWINGS……………………………………………………………………………………………. 12 3.06 – AS-BUILT PROJECT DRAWINGS…………………………………………………………………. 14 Part 4 – COMPUTER AIDED DRAWINGS (CAD) ……………… …………………………… 15 4.01 – INTRODUCTION……………………………………………………………………………………. 15 4.01.1 – UW CAD Compliance Services………………………………………………………… 15 4.02 – DRAWING DOCUMENT REQUIREMENTS……………………………………………………… 15 4.02.1 – Drawing Documents……………..………………………………………………………… 15 4.03 – CAD CONFORMANCE SUBMITTALS ………………………………………..…………………… 16 4.04 – CAD COMPLIANCE REVIEW PROCESS………………………………………………………… 17 4.04.1 – CAD Compliance Reviews………………………………………………………………… 18 4.04.2 – As-Built Project Record Drawing Reviews……………………………………………… 18 Part 5 - MASTER CAD LIBRARY ..……… ……………………………………………….. 19 5.01 – DESCRIPTION AND PURPOSE………………………………………………………………… 19 5.02 – FUTURE ACCESS………………………………………………………………………………… 19 5.03 – BENEFITS………………………………………………………………………………………… 19 5.04 – IMPROVING FUNCTIONS AND CAPABILITY…………………………………………………… 19




Part 6 - DOCUMENT AND FILE NAMING…………………………………………… ……….. 20 6.01 – SHEET NUMBER……………………………………………………………………………………. 20 6.02 – FILE NAMING AND DIRECTORY STRUCTURE……………………………………………….. 20 Part 7 - DRAWING AND AUTOCAD ™ PROTOCOL………………………………………….. 22 7.01 – DRAWING LAYOUT………………………………………………………………………………… 22 7.02 – AUTOCAD™ DRAFTING PROTOCOL…………………………………………………………… 22 Part 8 - DRAWING SET-UP……………………………………… …………………………….. 24 8.01 – SHEET BORDERS………………………………………………………………………………….. 24 8.02 – BUILDING GRIDS…………………………………………………………………………………… 24 8.03 – COORDINATE SYSTEMS…………………………………………………………………………….. 24 8.04 – AUTOCAD™ PAPERSPACE / MODELSPACE MODES …………………………………………. 24 8.05 – EXTERNAL REFERENCES (X-REFERENCE)……………………………………………………… 25 8.05.1 – Layering……………………………………………………………………………………….. 25 8.05.2 – External Reference Control to Support File Exchange…………………………………… 26 Part 9 - GRAPHIC STANDARDS………………… …………………………………................. 27 9.01 – PROJECT ANDUW RECORD DRAWING REQUIREMENTS …………………………………... 27 9.02 – TITLE BLOCKS / FORMS……………………………………………………………………………… 29 9.03 – TEXT STYLES / SIZES………………………………………………………………………………… 29 9.04 – HATCHING……………………………………………………………………………………………… 30 9.05 – SYMBOLS / BLOCKS…………………………………………………………………………………. 30 9.05.1 – Reference Symbols and Titles………………………………………………………………. 30 9.06 – DIMENSIONS AND CALL-OUTS…………………………………………………………………….. 31 9.07 – LINE TYPES…………………………………………………………………………………………….. 31 9.08 – FLOOR NAMING AND ROOM NUMBERING GUIDELINES………………………………………..32 Part 10 - LAYER PROTOCOL AND PEN MAPPING…………………………… …………… 33 10.01 – LAYER NAMES………………………………………………………………………………………. 33 10.01.1 – Terms and Definitions of Layer Groups………………………………………………. 33 10.01.2 – Detailed Description of Discipline Designator………………………………………… 34 10.02 –ADDITIONS OR CHANGES TO THE LAYERING STANDARDS……………………………… 34 10.03 – PEN MAPPING……………………………………………………………………………………… 35 10.03.1 – Line Color, Thickness, and Type………………………………………………………. 35 Part 11 - THE MCL MAINTENANCE PROCESS…… ………………………………………. 36 11.01 – PURPOSE…………………………………………………………………………….…………… 36 11.02 – MCL DOCUMENT PROJECT LIFECYCLE……………………………………………………. 36 11.03 – TRACKING GRAPHICAL CHANGES.…………………………………………………………. 36 11.04 – UW CAD STAFF…………………………………………………………………………………. 37 11.04.1 – Contacts………………………………………………………………………………… 37




APPENDIX A - COMPACT DISC INDEX ………………………………………………………..………… 39 APPENDIX B - COMPLETE LAYER INDEX ……………………………………………………………… 40 APPENDIX C - FLOOR NAMING AND ROOM NUMBERING GUIDE LINES………………………… 41




Part 1

INTRODUCTION 1.01 – PURPOSE AND APPLICABILITY This section applies to the requirements for Project and Record Documents for the Design Consultant(s), the Contractor(s), and the University’s Project Manager. Owner/Design Consultant and Owner/Contractor contracts shall reflect these requirements. Included in this section are requirements for Computer Aided Drafting (CAD) standards and policies surrounding architectural and engineering drawings for the University of Washington. The CAD standards may be used by any UW personnel organizing and compiling information into drawings for the University Of Washington. It is assumed that the CAD user has a solid understanding of the common commands and features of computer aided drafting (CAD) and AutoCAD™ proprietary design software. The UW requirements for file type AutoCAD™ and .dwg do not represent an endorsement for nor the required use of AutoCAD™ proprietary software. 1.02 – TERMINOLOGY AIA : American Institute of Architects. CAD: Computer Aided Drafting or (CADD – Computer Aided Drafting and Design). CAD Compliance Coordinator : Provider of CAD Compliance checking and part of Capital Projects Office, University of Washington. Campus Engineering - Records (CE-R): An electronic and hard copy file inventory system for the purpose of official and legally required retention of documents operated by Campus Engineering Services, University of Washington. CASPO: Capital Space and Planning Office, part of the Office of Planning and Budgeting, University of Washington. CPO: Capital Projects Office, University of Washington. DS: Design Services, a Department of the Capital Projects Office, University of Washington. Design Team : Persons involved in the organization and compilation of information for the production of architectural and engineering drawings. EH & S: Environmental Health and Safety, University of Washington. FDI: The University of Washington Facilities Design Information Manual. FS: Facility Services, University of Washington. MCL: Master CAD Library. An electronic file inventory system that allows for the temporary holding and check-out of project and Master Record Documents for the University’s internal use. NCS: National CAD Standards, current Version (3.0). Project Drawings : Drawings specific to a particular design and construction project.




SIMS: Space Inventory Management System. A Software program operated by UW Capital and Space Planning Office, University of Washington. UW Record Drawings (or Record Drawings) : Composite facility drawings commonly used as backgrounds. Record Building drawings are organized by floor level and by floor plan area with a UW Facility Number (FACNUM). Also referred to as Master Record Documents, Record Architectural or Master Documents. UW: The University of Washington. UW CAD Standards : UW CAD Drafting Standards as described in Section 1A of the FDI Manual. UW-CCC: University of Washington CAD Compliance Coordinator. UW Technology : University of Washington Technology department responsible for computing and communications. 1.03 – CAD STANDARDS This Section contains the information necessary for CAD technicians to understand and implement compliance with the University’s CAD standards. It contains required standards pertaining to drawing such as layouts, fonts, symbols, details, sections, views, line weights, and layers. It is important that drawings conform to the drafting standards as improperly prepared drawings may cause conflicts and render drawings inconsistent or unreliable. Compliance with the standards is essential to the transfer of layer information and the maximized investiture of computer based drawings. This Section also addresses the use of the Master CAD Library (MCL) and how the CAD standards have been developed to support the maintenance of the UW Record Documents. 1.04 – CAD DRAFTING 1.04.1 – Drafting Standards Compliance Construction documents prepared for the UW must be complete and accurate. All views, sections, details, etc. must be as complete as necessary to carry out the purpose of the construction documents. Design firms are permitted to use their own CAD and/or design software as long as the UW standards are met with each required deliverable. The design firm must meet the standards contained herein before the documents will be accepted. 1.04.2 – CAD Submittal File Type All CAD drawings submitted to the UW shall be in .DWG™ format, and be readable by the most current version of AutoCAD™. Being ‘readable’ means the ability to open a file without any errors (such as proxy, font substitution, xref resolution, etc.) and with objects, layers, and other file properties remaining intact. CAD drawing files shall be identical to the hard copies released for construction, bidding, or negotiation. CAD files which do not match the hard copy sheets will be rejected.




1.04.3 – Use of UW Record Documents as Backgrounds To the maximum extent possible, and when available, the UW Record Documents shall be used for background information in producing new drawings.

END OF PART 1




Part 2

PROJECT AND RECORD DOCUMENTS 2.01 – INTRODUCTION Project Record (Project) Documents and UW Record CAD (Record) Drawings are archived by UW Facility Records. These documents are used by the University, the University’s consultants and as well by the general public. The requirements for preparation of and submittal of Project and Record Documents are described in Part 3 through 11 of this Section. 2.02 – PROJECT RECORD DOCUMENTS Project Record documents are specific to an individual project and may include part of or all of the entire building. Project Record Documents include project construction bidding documents, studies, engineering and soils reports, specifications, Contractor As-Builts, Architect/Engineer CAD drafted As-Builts, Operation & Maintenance (O & M) Manuals, and Warranty and Bonds Manuals.. 2.02.1 - Project Record CAD Drawings Project “As Built” Record documents begin as General Contractor’s red line mark-ups on paper and are then CAD drafted and plotted by the Architect/Engineer. Project Record CAD Drawings are drawings which have been edited to show changes to the bid documents and show the final as-built conditions. Project Record CAD Drawings are prepared according to the UW/CAD Standards described in this Section. 2.03– UW RECORD CAD DRAWINGS UW Record Drawings are University prepared CAD drawings including both building and site drawings. Drawings are created and maintained by the UW Capital Projects Office and UW Campus Engineering. Capital Projects Office, Design Services Division, updates building record drawings while Campus Engineering updates site, utilities, and campus maps. University Record Building Drawings are used across campus by numerous departments for a wide range of purposes such as the creation of exiting and wayfinding maps, calculation of room areas, scheduling types of maintenance, room inventory of chemicals, furniture inventories, and for architectural remodeling. University Record Campus Drawings are used for maintenance, systems planning, GIS, landscaping, and many other uses. UW Record CAD drawings may include information from Physical Plant, Engineering Services, Environmental Health and Safety, and the UW Technology Department (Telecommunications, Networks and Distributed Computing). UW Record Drawings follow the UW/CAD Standards, are updated to the Master CAD Library, and are available through the Facility Records department.




The types of UW Record Drawings maintained by Facility Records are as follows:

• Record Architectural Drawings: Building plans without elevations, sections, structural, mechanical or electrical information.

• Campus Utility Systems Maps and Diagrams: Campus maps of underground utility

distribution systems.

• Campus Composite Utility Drawings: Maps indicating water, sewer and drainage systems for the seventeen sectors of campus.

• Campus Street Lighting Drawings: Maps indicating street lighting utility system with fixture

placement, fixture type and wiring schematic.

• Campus Irrigation Systems: Maps indicating main and lateral irrigation lines, control device location and irrigated areas for the seventeen sectors of campus.

• Campus Site Information: Maps indicating fixed surface features, e.g.; pathways, paved

areas, buildings, fences, retaining walls, planting areas (no vegetation indicated), etc. Used as base for other utility drawings.

• Campus Central Cooling Water Systems: Drawings and schematics of system.

• Environmental Health and Safety Fire Systems: Fire Zone, Fire Control and Fire Exit

drawings for University of Washington Medical Center and Magnuson Health Science Center.

• Miscellaneous Support Drawings: Various drawings indicating other utility systems information.

2.04– OBTAINING RECORD DOCUMENTS For access to engineering document research tools, the many document copy media options and their cost, see the Campus Engineering – Records (CE-R) website at: http://www.washington.edu/admin/facserv/records/.

END OF PART 2




Part 3

DOCUMENT SUBMITTALS 3.01 – BASIS OF DESIGN This section presents the requirements for submitting Project Record (Project) Documents and UW Record (Record) Drawings to the University of Washington (UW) Campus Engineering – Records (CE-R). This section applies to design consultants, contractors, Capital Projects Office, Design Services, Campus Engineering -CAD and Maps, and anyone else that has reason to submit utility or facility design, construction, or remodel documents to the University. To the fullest extent possible, construction project contracts and specifications shall reference these requirements for the preparation of design documents, and for development and submission of the final as-built documents. 3.02 – GENERAL INFORMATION Campus Engineering – Records (CE-R) maintains, for ready access, all drawings, studies, engineering reports, as-builts and manuals deemed valuable for quick reference by Physical Plant (Maintenance and Alterations), Campus Operations, Design Services (in-house design group), students, general public, and design consultants. For access to engineering document research tools, the many document copy media options and their cost, see the CE-R website at: http://www.washington.edu/admin/facserv/records/. 3.03 – GENERAL REQUIREMENTS (for all documents subm itted to CE-R) Submit to the UW Project Manager for submission to CE-R. A transmittal is REQUIRED for all submittals to CE-R which must include:

• University (UW) Project Number. • Correct Project Title.

See http://www.cpo.washington.edu/PTS/ • Facility Number (FACNUM).

For subject facility and all affected facilities See http://www.cpo.washington.edu/PTS/

• UW Project Manager name and contact information. • Date. • Type of document and number of documents or copies.

3.04 – MANUALS, REPORTS, CALCUALTIONS, AND STUDIES All project manuals, reports, calculations and studies (documents) shall be submitted by the University’s consultant to the UW Project Manager for submission to CE-R.




Each document shall be prepared with a cover that contains:

• University (UW) Project Number. • Correct Project Title.

See http://www.cpo.washington.edu/PTS/ • Facility Number (FACNUM).

For subject facility and all affected facilities. See http://www.cpo.washington.edu/PTS/

• UW Project Manager name and contact information. • Submitter’s name and company name. • Date. • Type of manual, report, calculation or study.

Each document shall be printed on 8.5” x 11” bond. No Adobe Acrobat pdf or word processing files or other forms of electronic media are required or accepted. No drawings shall be inside the documents, however if they are required to be bound within the document, the drawings MUST not exceed 11” x 17”. Drawings that do not meet size requirements must be submitted separate from the document. Types of documents include: General

• Basis of Design. • Submit one copy.

• Project Specifications/Project Manual.

• Submit two (2) bound copies and one unbound copy.

• Operations and Maintenance (O & M) Manuals. • Submit two (2) bound copies and one unbound copy. • Required submittal at Substantial Completion for the Owner to operate the building

during the as-built CAD document preparation period. • Includes a Door Hardware Schedule • Includes Mechanical O & M

� Includes Contol Diagrams with Sequence of Operation description • Includes Electrical O & M

Structural – submit one copy each

• Soil/ Geotechnical Reports. • Seismic Study.

Civil – submit one copy each

• Site/ Property Surveys. Architectural – submit one copy each

• Design Calculations. • Building Envelope Study. • Door Hardware Schedule.




Mechanical – submit one copy each

• Engineering Reports and Studies. • Design Calculations. • Commissioning Report. • Balancing Report.

Electrical – submit one copy each

• Design Calculations. • Protection Device Study. • Protective Device Short Circuit and Arc Flash Studies (plus electronic file- PDF) • Protective Device Short Circuit and Arc Flash Studies (electronic file using Power Tools

software by SKM Systems Analysis, Inc.) • Lighting Control Software Program.

Hazardous Materials – submit one copy each

• Hazardous Materials Surveys and Reports. • Asbestos Surveys • Lead Surveys • UST Closure reports • UST assessment reports • UST permits • Remedial investigation reports • Feasibility Studies • Clean Up Action Plans and Reports • Public Participation Plans • Montlake Landfill methane monitoring reports • Periodic Montlake Landfill surveying reports • Compliance monitoring plans • Compliance monitoring reports • Storm Water flow and quality studies • Storm Water Sampling Plans and Analysis • Storm Water permits • Air operation permits • Phase I investigation reports • Phase II investigation reports • Agreed Orders

3.05 –DRAWINGS The general requirements for Drawing Documents and CAD Drawings are described in Part 4 through Part 11 of this Section. CAD drawings are required to be submitted for CAD Standards compliance checking as described in Part 4. Required drawings submittals include the following types of drawings:

• University of Washington Record Drawings (created by in-house staff). • Acceptable standard size documents: 17” x 22, 18” x 24”, 22” x 34”, 30” x 42”, or 36”

x 48”. • On white bond paper. • Submit directly to CE-R.




• University of Washington Standard Details (created by in-house staff).

• Acceptable standard size documents: 8.5” x 11”. • On white bond paper. • Submit directly to CE-R.

• Contractor Redline Mark-up drawings (precursor to the final As-Builts).

• On white bond paper. • Contractor shall submit full-sized readable copies of the contract drawing with all

mark-ups of changes to UW Project Manager for submission to CE-R. • CE-R will review and scan the contract Red-line Mark-up and return them to the

Project Manager so the architect, lead consultant or designer will have them as reference while drafting the CAD final As-Builts for submission.

• Architectural/Engineering Drawings.

• Design Development Phase Review Submittal. • 100% complete Construction Documents. • See Part 4 for requirements on submitting CAD electronic drawing files. • University’s consultant shall submit full-sized to UW Project Manager for submission

to CE-R.

• As-Builts (Final Project Record Drawings)

• Acceptable standard size documents: 17” x 22, 18” x 24”, 22” x 34”, 30” x 42”, or 36”

x 48”.

• On white bond paper.

• Title Block must contain: � University Project number. � Correct Project Title. � Facility Number (FACNUM). � Consultant and Contractor Name. � Date.

• University’s consultant shall submit hard copy As-Builts as black line on 4 mil double

matte mylar (also known as digital mylar).

� Signed mylar as built submissions are the one true legal document archived by the university.

• They will be filmed and digitally scalled and made available to others on request through the CE-R website at http://www.washington.edu/admin/facserv/records/.

• All printing shall be on the front of the mylar (read-right).

• University’s consultant shall submit CAD electronic drawing files, see Part 4.

• Includes Code Summary Sheet




• Contractor Shop Drawings

• Applies to all Bidder/Contractor/Installer engineered drawings or other required design and/or sealed shop drawings as required by the Project Specifications.

� Fire Protection (sprinkler)

� Fire Alarm � HVAC controls � Low Voltage Lighting Systems � Panel Schedules � Engineered Floors, Walls, or Roofs � Engineered Stairs � Exterior Envelope

• Acceptable standard size documents: 17” x 22, 18” x 24”, 22” x 34”, 30” x 42”, or 36” x 48”.

• On white bond paper. • Title Block must contain:

� University Project number. � Correct Project Title. � Facility Number (FACNUM). � Consultant and Contractor Name. � Date.

• Submit hard copy As-Builts as black line on 4 mil double matte mylar (also known as digital mylar).

� Signed mylar as built submissions are the one true legal document archived by the university.

• They will be filmed and digitally scalled and made available to others on request through the CE-R website at http://www.washington.edu/admin/facserv/records/.

• All printing shall be on the front of the mylar (read-right). • Submit electronic Contractor Shop Drawing files. See Part 4 for requirements on

submitting CAD electronic drawing files.Applies to:

� Fire Alarm Shop Drawings (CAD file). � Panel Schedules. � Switchgear (including spot network control wiring diagrams, if used).

3.06 – AS-BUILT PROJECT DRAWINGS As – Built drawings shall be prepared according to UW Drawing sheet standards and UW CAD standards as described in Part 4 through Part 11.

1) The Architect/Engineer shall submit a compact disc(s) of electronic Project Record

CAD files to CPO CAD Compliance Coordinator. Refer to Part 6 – CAD Compliance. CPO CAD Compliance Coordinator shall submit same to Campus Engineering Records.

END OF PART 3




Part 4

COMPUTER AIDED DRAWINGS (CAD) 4.01 – INTRODUCTION All Architect/Engineer/Contractor deliverable CAD project drawings shall conform to the drawing document requirements described in Part 4 and shall conform to the CAD standards described in Part 6 through 11 of this Section 1A of the FDI. CAD files shall be submitted for CAD conformance reviews as described in Part 4. 4.01.1 – UW CAD Compliance Services UW CAD staff is available for general assistance with the administration of UW CAD standards and provide the following services.

1. Provide periodic training seminars of UW CAD standards.

2. Available to meet with Architect/Engineer/Contractor representatives to explain and demonstrate the CAD standards.

3. Review AutoCAD™ drawings to enforce CAD standards compliance.

4.02 – DRAWING DOCUMENT REQUIREMENTS 4.02.1 – Drawing Documents

• Acceptable standard size documents: 17” x 22”, 18” x 24”, 22” x 34”, 30” x 42”, or 36” x 48”. Deviation from these standard sheet sizes requires approval from the UW CPO Project Manager and the UW Facility Records Manager.

• Title: Provide title block with project name, university project number, consultant name,

drawing date(s), building ID (University Facility Number (FACNUM), and street address – Contact UW CPO Project Manager or UW Facility Records for electronic title block file and project specific title block information.

• Index: Provide project cover sheet with composite index of all sheets for all disciplines. Do

not include an index on the first sheet of each discipline.

• Text size shall be a minimum of 3/32 inch, no smaller.

• Refer to CAD standards for Project and Record Drawings.




4.03 – CAD STANDARDS COMPLIANCE SUBMITTALS Project Record CAD Drawings are to be submitted to the UW in accordance with Part 3 and as described in Part 4 for CAD Standards Compliance checking. Drawing layers shall comply with the NCS national CAD Standards. Project Record Drawings include all disciplines and represent all issued drawings for construction. All linetype shall be continuous except Grid (AutoCAD™ linetype Center), Matchlines (AutoCAD™ linetype Phantom) and Divide-lines (AutoCAD™ linetype Hidden). Non-standard names and linetypes are not acceptable. See Part 9.0 for graphic standards. The Architect/Engineer/Contractor shall provide to the UW CPO Project Manager CAD submittals. The UW CPO Project Manager will forward the same to the UW CAD Compliance Coordinator for review and evaluation. Each CAD Standards Compliance checking submittal shall include a transmittal sheet with the following information:

1. Project name and number

2. Facility Number

3. Project Manager

4. Name of Project

5. Location of project

6. Consultant’s representative

7. Anticipated date (month/year) of construction document completion

8. Number of files

9. Titles of drawings that are being submitted if a title sheet is not part of the submittal. CAD Standards Compliance checking submittals required of the A/E are:

• Schematic Phase – 100% Complete: No CAD Standards Compliance review required at this phase. Submittal by the A/E is voluntary.

• Design Development Phase – 100% Complete: Architect/Engineer shall provide to UW CPO

Project Manager an electronic copy of one plan for each discipline. CPO Project Manager shall forward same to UW CAD Compliance Coordinator. UW Review will be for conformance to the UW CAD Standards.

• Construction Documents –: No CAD Compliance review required at this phase. Submittal by

the Architect/Engineer/Contractor is voluntary.




Architect/Engineer/Contractor shall prepare and submit a representative sample of documents to represent and understanding UW CAD Standards. The submittal shall include both prime and sub-consultant files. Submit a mix of at most five (5) representative electronic drawing files for each discipline. The AutoCAD™ files should consist of the following types of drawings on a typical project:

1. Title Sheet

2. Site Plan

3. Foundation Plan

4. Floor and System Plans

5. Elevations

6. Sections

7. Detail Sheets

8. Schedules

9. CAD drawing with a border, sample plan layers, and a .ctb file

10. CAD plan drawing with the location of work and proposed “named UCS views”

11. CAD plan with an UW Record drawing (if applicable to the project) and grid x-referenced.

• Construction Document Phase – 100% complete: At completion of Construction Documents,

Architect/Engineer/Contractor shall provide to UW CPO Project Manager a complete set of architectural floor plans for all floors in electronic form. CPO Project Manager shall forward same to UW CAD Compliance Coordinator.

4.04 – CAD COMPLIANCE REVIEW PROCESS Compliance reviews are intended to avoid unnecessary reworking of CAD drawings by the Architect/Engineer. Compliance is required and not limited to the CAD compliance design review comments. Consultants may request a CAD Complinace review even if it is not required by contract.




4.04.1 – CAD Compliance Reviews The UW may comment on any information that is submitted. As a general rule the main areas of concern are as follows:

1. Layer naming (Purge and delete all unused layers in each drawing prior to submittal.)

2. UW title block and borders

3. UW symbols

4. Correct use of AutoCAD™ Paper space & Model space

5. External references

6. UW abbreviations

7. Building grid

8. Coordinate system

9. Submittal file naming and spreadsheet

10. Electronic drawing index spreadsheet

Drawings will be routed back to the Architect/Engineer/Contractor via the UW CPO Project Manager for correction of non-compliant items. A submittal will not be considered final until it complies with the standards, as evaluated during the previous submittal reviews. 4.04.2 – As-Built Project Record Drawing Reviews The CPO CAD Compliance Coordinator shall review final As-Built CAD files for conformance to UW CAD Standards prior to acceptance & approval by the UW. For submittal requirements refer to Part 3.06 - AS-BUILT RECORD DRAWINGS.

END OF PART 4




Part 5

MASTER CAD LIBRARY 5.01 – DESCRIPTION AND PURPOSE The Master CAD Library (MCL) is a database of in-progress updated drawings of the University’s Record Drawings. The MCL is maintained by UW Capital Projects Office. Drawings are maintained as active original files and may be checked in and out for updating purposes. Completed updated drawings are sent to the UW Campus Engineering Records for general access. 5.02 – FUTURE ACCESS The MCL system is intended to be accessed in the future using the UW Intranet MCL page, which uses the Autodesk™ ‘Vault Client’ viewing software to access and manage the AutoCAD™ drawings. The system is anticipated to have future access capabilities via the Internet. 5.03 – BENEFITS The benefits of maintaining singular files for updating are:

1. Reduced time for UW staff, consultants, contractors, and vendors to research existing site and buiding conditions at the UW.

2. Accurate background drawings results in fewer field changes during construction projects.

3. Consistency of information and drawings used by multiple parties.

4. A variety of different users will benefit from using the same up-to date information.

5. Police/Fire can view accurate drawings for emergency response issues.

6. Property Management and Marketing staff can view up-to-date facility drawings to show to

prospective tenants.

7. Architects, Engineers and Planners can view current the most up-to date information.

8. Maintenance staff can locate specific objects that may require repair. 5.04 – IMPROVING FUNCTIONS AND CAPABILITY The MCL database is based on attributed data (i.e., non-graphical data related to a specific object). Examples of attributed data within the MCL are spreadsheets showing type, manufacturer’s name, model number, and capacity of an object. Additional attributes can be added. Although University Record Drawings do not inherently include GIS information, the University Record Drawings may be referenced as part of the University’s Geographical Information Systems (G.I.S.) database currently in development. The MCL maintenance operation is explained in greater detail in section 11.0; The MCL Maintenance Process.

END OF PART 5




Part 6

DOCUMENT AND FILE NAMING 6.01 – SHEET NUMBER Drawing Sheet numbers will begin with the letter corresponding to the related discipline. Title and index sheets shall be general (G) sheets and the drawing set cover/title shall be G0. Drawing sheets are numbered according to the following protocol: G - General H - Hazardous Materials V - Survey/Mapping B - Geotechnical W - Civil Works C - Civil L - Landscape S - Structural A - Architectural I - Interiors Q - Equipment F - Fire Protection P - Plumbing D - Process M - Mechanical E - Electrical T - Telecommunications R - Resource X - Other Disciplines Z - Contractor/Shop Drawings O - Operations 6.02 – FILE NAMING AND DIRECTORY STRUCTURE There shall be only one drawing sheet per electronic file. A file containing multiple drawings will be returned unchecked. The protocol for naming electronic drawing files is as follows: Drawing files are to be named according to the University’s project number followed by the sheet number. The sheet number includes the discipline letter designator and the discipline numeric sheet number. Example: For project number 123456 and the architectural floor plan for the second floor named A2 for this example the file name would be 123456-A2.DWG. External References: Limit file name to eight characters. MCL Master Documents that are used only as backgrounds and not altered shall retain their original file name (i.e., as stored in the MCL database).




Directory Structures: UW Standards do not require that the consultant maintain any specific directory structure for their working drawings on their computer systems. However, when files are exchanged, improper filing can complicate the use of external references. Therefore, all AutoCAD™ files, including X-refs for a project should be submitted in one directory only, named by project number and submittal phase (i.e. 123456-DD%). Once the files are received at UW, the CAD staff will organize the drawings into a directory structure suitable for the MCL database. In addition, the CAD staff will open each drawing to ‘re-path’ the X-refs once they are situated on the UW network drive.

END OF PART 6




Part 7

DRAWING AND AUTOCAD PROTOCOL 7.01 – DRAWING LAYOUT Consistent drawing layout ensures organization and clarity of elements within a drawing. General guidelines are as follows: Notes: Notes are written to the lower right side of the sheet. Legend: Legends appear under the ‘Notes’. Vicinity Plan: Vicinity Plans on a site plan drawing appears to the left or below the legend. The Vicinity Plan (or map) shows the general area where the work is to be performed. Location Map : A location map is used when a vicinity map does not give enough information on job site location and access. Layout Spacing: All drawing elements (details, sections, etc.) should have least 1-inch between them to prevent confusion with adjacent elements. Sheet Layout: Layout details (elevations. sections, etc.) in a grid pattern so that they align horizontally and vertically. Numbering Protocol: Number details horizontally by rows starting at top row, left side of the sheet. Continue numbering horizontally to the right, and then proceed to the next row. North Arrow: North is oriented up or to the right on all civil work & site plans. 7.02 – AUTOCAD™ DRAFTING PROTOCOL The following are general guidelines and cannot address every drafting condition. The consultant may propose changes and additions or request exceptions to the requirements. Requests shall be made to the CAD Manager. Software : All drawing files shall be saved in AutoCAD™ version 2004 or later. No other formats or versions are acceptable. Drawings prepared in Autodesk vertical applications (Architectural Desktop, Map 3D, etc) which incorporate program specific objects shall be submitted with appropriate object enabler files. Sheet Size/Borders: UW standard sheet sizes are described in Part 4.02 DRAWING DOCUMENT REQUIREMENTS as 17” x 22”, 18” x 24”, 22” x 34”, 30” x 42”, and 36” x 48”. UW standard sheet borders are to be used for all drawings prepared for and by UW. Plot Date: All prints submitted to UW shall have a plot date and drawing file name appearing in the lower left side of the drawing as shown in the UW standard border. The AutoCAD plot stamp utility or any other plot stamp utility may be used. The plot stamp shall be located in the lower left hand corner of the drawing in the left hand margin. The plot stamp shall read vertically, right read. Text size shall comply with text standards identified in Section 9.




Scale and Units:

1. Objects shall be drawn to actual scale 1”=1”

2. Use engineering units for civil site plans, utility plans, paving plans, demolition plans, and profiles.

3. Use architectural units for building drawings, structural plans, floor plans, reflected ceiling

plans, sections and details.

4. In some cases the use of engineering units may be appropriate for civil details and sections. Object Properties: Properties shall be set “BYLAYER.” Do not adjust object properties by entity (forcing colors or line types ) unless approved by UW. All areas shall close. Use object snap or grips to assure precise elements, proper text placement and no overlaid lines or symbols. Layer Control: Freeze layers rather than layers OFF. Elements that are part of a block that are on a different layer than others in that block may still appear when you turn the layer off instead of freezing it. Dimensioning: Use associative dimensioning. Do not force the distance text in a dimension, except as follows:

1. Details or sections where the item being dimensioned is divided by break lines or is partially drawn.

2. Diagrams that are not drawn to scale.

Line types: Use only AutoCAD™ or UW approved line types. Fonts: Use only AutoCAD™ standard fonts. Do not submit third party fonts. Menu Files: Do not submit or use any third party “.MNU” files or menus in the drawing.

END OF PART 7




Part 8

DRAWING SET-UP 8.01 – SHEET BORDERS Use UW standard borders and title sheets organization for all drawings. Refer to 9.02 – TITLE BLOCKS / FORMS for additional information on borders. 8.02 – BUILDING GRIDS The MCL Master Grid System provided in the Master Record Drawing shall be used as a basis for the project grid system on all UW projects. Grids and associated layers (layers starting with S_1GEN_GRID) shall always be X-referenced into a plan drawing. If a partial grid is created for a project, use the layer name S_1GEN_TEMP_GRID. There are some changes in the grid names from previous projects. A historic grid system is available for reference purposes. Request direction from UW CAD Compliance Coordinator under the following conditions:

1. New grid lines are added or moved 2. Grid lines are permanently deleted 3. Grid line name is changed.

8.03 – COORDINATE SYSTEMS The UCS World Coordinate point and orientation in a plan drawing shall match the 0,0,0 coordinate point on the UW Campus Master Plan. 8.04 – AUTOCAD™ PAPERSPACE / MODELSPACE MODES Paper space Mode: Use Paper space for the following:

1. Arrange, annotate, and plot various views of the drawing.

2. Sheet Borders, Title blocks and anything in the title block.

3. North Arrows and Graphic Scales.

4. General Notes and Sheet Notes.

5. Schedules and Legends.

6. Electrical Panel Schedules.




7. Sheet Layout information.

8. Plan, Elevation, Section and Detail Title Bubbles and Text. Grid lines used to divide details

shall be placed in Paper space. Model Space Mode: Draw the following in Model space:

1. Physical building objects such as walls, doors, columns, lights, conduit, fixtures, pipe, and ducts. Building plans, sections, elevations and details are drawn in Model space.

2. Text that is used to identify a line or a specific object. Typically text with a leader is drawn in

Model space.

3. Hatch patterns.

4. Dimensions.

5. Room Numbers and Names.

6. Detail call outs and section cuts.

7. Object symbols such as wall type symbols, door symbols, column types and equipment symbols.

8. Diagrams.

AutoCAD™ lets you work on your drawings in Model space or Paper space. Use Model space to do most drafting and design work. Provide drawings in two dimensional Model Space at 1:1 scale in the World Coordinate System from a single viewpoint. All drawing elements shall have a thickness value of zero (0), and elevation of zero (0). Use paper space to arrange, annotate, and plot various views of your 2D model. Title blocks, general notes, sheet notes, and graphical elements that are not attached to entities that represent “real objects” must be placed in Paper Space. The other elements, such as “real” entities and text referring to them, should be placed in Model Space. 8.05 – EXTERNAL REFERENCES (X-REFERENCES) 8.05.1 – Layering Insert external references onto designated layers as listed and described in Appendix D – Layering Guide. External references are NOT to be inserted onto layer 0 (zero). Use only background layers that are provided for each discipline. Use the overlay option for x-referencing unless the document requires otherwise.




In some circumstances it may be necessary to bind X-references into a drawing. Because some layer names may be as long as 21 characters, X-reference file names must be limited to eight characters (see section 6.02) to ensure that layer names that result after binding do not exceed the 31-character AutoCAD™ 14-character limit. 8.05.2 – External Reference Control to Support File Exchange No X-references shall be submitted with any drawing unless pre-approved and specified in the terms of the project scope and contracted deliverables. Consultants and contractors may use X-refs to create design and disciplinary drawings for new construction and drawings for the renovation of buildings. However, upon submittal of design, record, and As-Built drawings, all X-refs shall be bound in the submitted drawing as a block and NOT exploded.

END OF PART 8




Part 9

GRAPHIC STANDARDS 9.01 – PROJECT AND UW RECORD DRAWING REQUIREMENTS

• Contact UW CPO website, http://www.cpo.washington.edu or Campus Engineering Records for symbols and blocks in electronic form.

• Use object snap or grips to assure precise elements, proper text placement and no overlaid

lines or symbols.

• Provide straight leader lines at the beginning or end of single lines and notes. • Floor title, scale bar and north arrow symbol shall be within the drawing area and outside of

the building, centered at the bottom of the sheet near the building or the bottom right of the sheet.

• Drawing notes shall be in the lower right area of the sheet or fit into other open spaces of the

drawing area outside of the building.

• All areas to be measured shall use polylines as the method for calculating space and retained within the drawing on the appropriate layers.

• All polylines used to calculate areas shall close.

• All spaces are to be measured consistent with the Postsecondary Education Facilities

Inventory and Classification Manual (FICM) dated July 1992. See http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=92165 for detailed information on measurement guidelines.

• For all areas leased by the University of Washington, the rentable area shall be measured

and calculated consistent with the Building Owners and Managers Association (BOMA) ANSI/BOMA Z65.1-1996 standard.

• Restrooms will be identified with their access code AW, AM, AC, (Accessible Women,

Accessible Men, & Accessible Co-Ed), room number and area.

• All sliding doors and pocket doors shall have their direction of travel indicated with a straight leader arrow on the same layer as the door (layer Openings). Draw sliding doors and pocket doors correctly in order to differentiate between the two types of doors. Sliding doors slide on the outside of the wall they open up. Pocket doors slide into an opening built into the wall.

• All swinging doors shall be indicated open to 90 degrees to door opening in wall and shall have the open/close swing path shown with an arc from the open door end to corresponding door opening edge at the wall.

• All roll-up doors shall be indentified with the roll-up door symbol block. All folding doors/room dividers shall be indentified with folding door symbol block, aligned with the arrow pointing in the fold shut direction.




• Any door whose use is disabled by any means is considered a blocked door and shall be

indicated with a standard drawn symbol (not an inserted block) and line treatment. See layer guide above.

• Grid identifier balloons shall be placed on the grid line ends at the top and to the left of the drawing.

• Drawing areas separated by matchlines shall match floor-to-floor (vertically) and area-to-area (horizontally). Matchlines separating horizontal areas shall be drawn down the center of a wall.

• The linetype scale for a given plotted scale drawing shall be as follows: 1/8” = 1’ 0”: 30; 1/16” = 1’ 0”: 60; 1/32” = 1’ 0”: 90.

• Provide a keyplan located in the upper right corner of the drawing in a “boxed in” area of the

title block. If the drawing treats only a portion of the building or building complex, highlight that portion on the key plan. Use AutoCAD hatch pattern ANSI31 at hatch pattern scale of 75 in the area highlighted. This combination is a map border locator code attribute and will be modified to show the building’s location when located by using the border grid on the University of Washington “Campus & Vicinity” map. A small version (half size) of the standard north arrow symbol will be placed near the words “Key Plan”.

• Do not indicate sinks, toilets, furniture, work station modules, cubicles, free-standing cabinets, shelving, etc. Indicate built-in counters in walls and other built-in components. Indicate only those elements necessary for future design or modification.

• When revising an existing Record Architectural Drawing, provide a revision notation in the provided area of the titleblock. Provide the sequential revision number in the first column, the drafter’s name in the second column, and the full date of the revision in the last column. Entries will start at the top of the revision area and proceed chronologically toward the bottom of the revision area. Abbreviate names enough to enable one line per revision. The type style and size used for revision entries will be the same as used in the drawing.

• The plan view of a building floor shall be “cut” at a point halfway to the average ceiling height. This viewpoint affects how floor-to-floor stairwells are indicated. As a general rule, the portion of a single staircase above that viewpoint is “cut off” by a single breakline at this viewpoint.

• In addition to being identified with a number, stairs are also given direction of travel

annotations. Provide annotations as follows:

1) For a single stair provide a single breakline approximately at the plan view “cut”. Provide a leader with a standard arrow indicating up at the center of the stair run, ending near the breakline. Provide “UP” at the other end of the leader.

2) For a single stair with several landings, provide breakline halfway between

landings, or halfway between the last landing and the top of the staircase. Provide a leader with standard size arrowhead indicating “UP” centered in each run between breaklines ending near the breaklines. Start the leader at the lower landing shown. Provide “UP” at the other end of the leader.




3) For rectangular spiral stair provide a double breakline on the stairs going up.

Provide a leader with the arrowhead pointing in the up direction on the down side of the double breaklines. Provide “UP” at the other end of the leader. Provide a leader, starting at the beginning of the down run of stairs through the down run of stairs to the center of the adjoining landing. Turn the leader 90 degrees and traverse the landing to a point perpendicular to the center of the adjoining stair run. Turn the leader 90 degrees toward the stair run that has the double

breaklines. Provide an arrowhead pointing in the direction of down, halfway to breaklines. Provide “DN” at the opposite end of the leader.

• Indicate the handrails.

• Indicate windows as openings in walls. Indicate glazing as a single line centered in the

window opening. Do not indicate frames and mullions. Indicate sills where they protrude from the wall.

• Prior to final submittal of Record Architectural Drawings:

1) Purge all unused and non-standard blocks. 2) Turn off layer Gridlines and General. 3) Provide trimming guides ½ inches (plotted distance) outside of the border of the

drawing on layer Titleblock. 4) Return all information source prints and marked-up draft drawings with final

submittal. 9.02 – TITLE BLOCKS / FORMS Title and border format and information content shall be similar to the UW title and border sheets for consistency of information and location of information on the sheet.Title and border sheets are inserted into Paper space at 0,0,0 and attribute information entered in full. Do not explode title and border sheet blocks. The UW title and border sheet as AutoCAD™ files are available for download from the UW Capital Projects website, http://www.cpo.washington.edu. 9.03 – TEXT STYLES / SIZES Standard AutoCAD™ text styles are used for UW CAD drawings. The required text styles are ROMAN S and Arial. The AutoCAD™ Simplex.shx font file may also be used. Refer to Appendix B for text layers by discipline.

1. Detail call-outs, dimension text, notes and subtitles (under Sections, Details, and Elevations) use ROMAN S text style.




2. Titles, headings, or major call-outs use Arial text style.

Text heights and widths shall be as shown in the table below. Notes Titles/Headings Dimensions Text

Notes

Titles/Headings Dimension Text Civil Drawings Text Height

3/32” 3/16” 3/32”

Architectural Drawing Text Height

3/32” 3/16” 3/32”

Civil and Architectural Text Width

1”

1” 1”

9.04 – HATCHING The use of hatching is limited to the AutoCAD™ default hatch patterns. The scale of the pattern shall be relative to the scale of the drawing. Use the appropriate layer assigned for hatching. Refer to Appendix D. 9.05 SYMBOLS/BLOCKS Contact UW CPO website, http://www.cpo.washington.edu or Campus Engineering Records for symbols and blocks in electronic form. The following are general guidelines for creating blocks. Avoid creating nested block objects. Blocks that have all objects on the same layer, shall be created on layer 0 (zero). The block should then be inserted into the drawing on UW designated layer. Nested Blocks are prohibited. Blocks may contain multiple elements on different layers. The construction of these type blocks is more complex and requires planning. Some objects in the block may need to match the properties of the layer on which the block is inserted. These objects shall be created on layer 0. Block objects that are not created on layer 0 shall follow UW standards. The block should then be inserted into the drawing on UW designated layer. 9.05.1– Reference Symbols and Titles In order to achieve clarity on drawings, each drawing or detail shall have a title. The drawing may be a PLAN, SECTION, ELEVATION, DETAIL, ISOMETRIC or ONE-LINE DIAGRAM. If needed, a more specific subtitle may be added under the generic title. For example, under PLAN might be “DEMOLITION” or “STRIPING” or “LANDSCAPING”; under DETAIL might be “DOOR JAMB” or “PIPE CONNECTION”, etc. This is needed only to clarify the detail or sketch and should be called out just once. In addition, a scale call out appears under all of the above and a north arrow is required for all plan views. North arrows will be placed to the right of the word, PLAN. Referencing numbers shall occur on the top half of the reference symbol and shall be used only once per sheet.




Sheet cross-referencing numbers shall occur on the bottom half of all symbols whether or not the sketch or detail occurs on the same sheet. If sketch or detail stands on its own with no cross- reference, then a sheet cross-referencing number is not needed and the symbol divider line can be eliminated. 9.06 – DIMENSIONS AND CALL-OUTS Dimensions and call-outs can both enhance and clarify a drawing's purpose or cause confusion for the intended viewer. The following guidelines can help ensure clarity in drawings.

1. Repetition of dimensions and elevations should be avoided to eliminate the errors when revisions occur.

2. In a chain of dimensions, an overall dimension shall be included. Dimension chains should be

complete for purposes of dimension checking. Longer and larger dimensions should appear on the outside or above all other dimension call outs.

3. On mechanical and electrical drawings, dimensions irrelevant to the drawing's discipline,

such as civil, architectural, structural dimensions, are not shown.

4. Dimension lines are to be located far enough from the item being dimensioned to ensure clarity between the dimension lines and the object being dimensioned.

5. Dimension text height is .125 at 1:1 scale.

6. All fractions to be written as: 1/ 2 not ½ (fractions should not be stacked).

7. Avoid crossing dimension and leader lines. If crossing is unavoidable, break the leader lines

at the point of crossing.

8. Wherever possible, text should appear inside and above dimension lines. If impossible to dimension otherwise, text can be shown outside dimension lines with leader extension connecting text and dimension lines.

9. Wherever possible AVOID:

1. Long leader lines.

2. Vertical leader lines.

3. Leaders parallel to adjacent dimension lines, extensions lines, or cross-hatching.

4. Small angles between leaders and the lines upon which they terminate.

5. Crossing leader lines.

9.07 – LINE TYPES Use only standard AutoCAD™ or UW approved line types. UW line types for utilities are included on the CD provided by the Owner upon request.




9.08 – FLOOR NAMING AND ROOM NUMBERING GUIDLEINES Refer to Appendix C.

END OF PART 9




Part 10

LAYER PROTOCOL AND PEN MAPPING 10.01 – LAYER NAMES Layer names are continuously being updated and are available upon request from the UW. The naming layer convention is based on the AIA standard as published in the U.S. National CAD Standard-Version 3. The layer name format is a hierarchy. This arrangement allows the user a number of options in naming layers according to the level of detailed information desired. 10.01.1 – Terms and Definitions of Layer Groups There are four defined layer name data fields: Discipline Designator , Major Group , two Minor Groups , and Status . The Discipline Designator and Major Group fields are mandatory. The Minor Group and Status fields are optional. Each data field is separated from adjacent fields by a dash (“-“) for clarity An example of a complete U.S. layer name format for an architectural layer showing Discipline Designator, the Major Group, two Minor Groups, and the Status field is as follows: AI-WALL-FULL-DIMS-N This layer as it is written would contain the dimensions for a new full height architectural interior wall. The U.S. N.C.S. allows you to select from a number of format options for creating layer names. It is recommended that you select the options that you wish to use for layer names on a given project, and then apply the resulting format consistently for all layer names on that project. 10.01.2 – Detailed Description of Discipline Design ators Trade Name (1 character): A-FLOR-STRS-OPEN This group is fixed by UW and follows the AIA standard. Current UW-approved layer names match the sheet number protocol described in section 6.01 – Sheet Numbers and are as follows: G - General H - Hazardous Materials V - Survey/Mapping B - Geotechnical W - Civil Works C - Civil L - Landscape S - Structural A - Architectural I - Interiors Q - Equipment F - Fire Protection P - Plumbing




D - Process M – Mechanical E - Electrical T - Telecommunications R - Resource X - Other Disciplines Z - Contractor/Shop Drawings O - Operations Discipline Designator, Level 2 The Optional second character is used to further define the discipline character. As an example, the level 2 Discipline Designators for Architectural are shown: A – Architectural AS – Architectural Site AD – Architectural Demolition AE – Architectural Elements AI – Architectural Interiors AF – Architectural Finishes AG – Architectural Graphics AJ – User Defined AK – User Defined Root (4 characters): A-FLOR-STRS-OPEN This group is fixed by UW and follows the AIA standard. Root Modifier (4 characters): A-FLOR-STRS-OPEN This group is fixed by UW and follows the AIA standard. Optional Modifier (4 characters): A-FLOR-STRS-OPEN If the optional modifier is available, the consultant may use this field on an as-needed basis and the consultant does not need to submit the layer to UW for approval. The layer should be submitted to UW during the review process, so that it will be recognized as a valid layer during the drawing review. Refer to Appendix B – Layers for examples. 10.02 – ADDITIONS OR CHANGES TO THE LAYERING STANDA RDS From time to time changes may be made to the layering standards and protocol as outlined in the CAD Standards. As we continue to strive to meet the growing needs of our clients we may find it necessary to either add or delete layers to improve standard clarity. Some reasons for adding new layers include the following:

1. Adds to the clarity of the Construction Documents.

2. Increases the future flexibility of the CAD document.

3. Layers become applicable to a variety of projects.




4. Required to complete the design work.

5. Assists in coordinating the work between disciplines.

No new layers shall be on the Final or As-Built submittals without approval from the UW CCC. 10.03 – PEN MAPPING 10.03.1 – Line Color, Thickness, and Type Requirements for line color, thickness and type are project specific and shall be established according to the needs of the contract documents. Include an AutoCAD™ .PCP/CTB file with all CAD submittals. Submittals absent the .PCP/CTB file may be rejected. The following line weights are a guideline to pen weight definitions as indicated in inches: • Extra Light = .0071” • Light = .0098” • Medium = .0138” • Heavy = .0197” • Bold = .0394” • Extra Bold = .0787”

END OF PART 10




Part 11

THE MCL MAINTENANCE PROCESS 11.01 – PURPOSE The MCL Master Documents must be continuously updated to reflect current, as-built information. This section provides guidance for using master documents in new designs so that changes made to those documents can be efficiently tracked and then used to update the master documents once construction is complete. As of this edition of the Standards, the tracking system for projects inside of the terminals applies only to the architectural backgrounds. The tracking and updating system for all other disciplines is in development. The system described below is considered guidance and the specific tracking methods should be identified at the beginning of the project and refined during the remainder of the review process. 11.02 – MCL DOCUMENT PROJECT LIFECYCLE The MCL database contains several types of documents including AutoCAD™ master backgrounds, scanned (TIFF file) contract and as-built drawings, equipment lists and panel schedules, and other scanned (.PDF file) documents. The UW uses Autodesk’s Vault Client version 5.0 as its document and data manager for the MCL. This program is suited to those users who need to examine AutoCAD™ drawings but do not need to or care to learn the entire AutoCAD™ program. Its primary strengths lie in project document management, document viewing and document printing. In addition MCL provides a true workflow approach for electronic data storage and retrieval. University of Washington, Capital Projects Office/ Design Services maintains the MCL database. Current floor plans are added to the MCL as building “as-builts” are generated for all building new work and remodels. These drawings are also provided to CASPO which utilizes them to maintain the Space Inventory Management System (SIMS). The purpose of the SIMS drawings is to document and communicate specific information about each campus building for use in space management. 11.03 – TRACKING GRAPHICAL CHANGES Two types of master documents exist; the MCL Master document and a released Working Master document. MCL Master documents are documents that the UW maintains and that are within the UW’s control. A Master document may need to be distributed to a consultant or contractor, at which point, it is considered a working master document. Working Master documents are used mainly by consultants to convey design information but they are also used to track changes. The changes must be incorporated in a manner that allows the UW to locate the changes at the end of a project for incorporation into the MCL Master documents. As project designs evolve, version management features in the MCL provide protection from unintentional overwriting or duplicated editing. The graphical data within each drawing can be classified in one of four ways with respect to changes to the MCL Master document.

1. Existing – Data that will not be affected by a new design and will remain in the MCL Master documents after the project is completed.




2. Undocumented Existing – Data added to the working master document as the result of a pre-

design survey or other discovery. The data will be transferred to the MCL Master documents after the project is completed.

3. New Work

4. Demolished or Relocated – Data that will be deleted from the MCL Master documents after

the project is completed. Each of these types of data must be distinguished from each other so that the UW can track the changes and easily locate them when a project is as built. Some of the AutoCAD™ methods that can be used are listed below. The method used is very dependent on the scope of the project including the extent of the area to be affected and the amount of detail that must be recorded. The different types of graphical data changes can be tracked using layering, X-refs, or W-blocks. Data that will be deleted from a Working Master document can be recorded by saving it to a new location. Place all demolished or relocated data on a separate layer within a Master document then freeze that layer in copies of the document in which it is not shown. Place all demolished or relocated data within a block and then insert the block into drawings in which it needs to be shown. Place all demolished or relocated data into an X-ref drawing and attach it to drawings in which it needs to be shown. The following may be used as x-reference file name modifiers or layer name modifiers in situations when construction phasing or adjacent projects require the graphical differentiation of several conditions. • NEWW – new work • EXST – existing conditions • EXNW – undocumented existing (existing new) • DEMO – demolished • RLOC – relocated 11.04 – UW CAD STAFF 11.04.1 – Contacts Section 4 describes instances in which the design team will need to interface with the UW CAD staff. All requests for additions, changes, or exceptions to UW Standards must be made in writing or by email. The staff contacts are listed below.




The MCL Administrator can be reached as follows: Address: University Of Washington Capital Projects/Design Services Attn: Aaron Cheuvront 14 Physical Plant Office Box 352215 Seattle, Washington 98195-2215 Telephone: 206-221-4832 Fax: 206-543-1820 Email: [email protected] The CAD Compliance Coordinator can be reached as follows: Address: University Of Washington Capital Projects/Design Services Attn: Aaron Cheuvront 14 Physical Plant Office Box 352215 Seattle, Washington 98195-2215 Telephone: 206-221-4832 Fax: 206-543-1820 Email: [email protected]

END OF PART 11




APPENDIX A

COMPACT DISC INDEX An electronic file of University Of Washington standard symbols, blocks, borders, templates, etc is available on the Capital Projects Website under “Business” and “Project and Record Documents”;

http://www.cpo.washington.edu Below is an index of the files. This appendix also contains a list of abbreviations, AutoCAD™ blocks with file names, line types, standard hatch patterns, reference symbols with file names, and UW stamps. Index:

• PDF File of Section 1A - Project and Record Documents • Layer Templates (.dwg) One for each discipline • AutoCAD™ Blocks • UW Titleblocks and Border Templates (.dwg)

END OF APPENDIX ‘A’




APPENDIX B

COMPLETE LAYER INDEX An electronic file of University Of Washington complete layer index based on the National CAD Standard is available on the Capital Projects Website under “Business” and “Project and Record Documents”;

http://www.cpo.washington.edu




APPENDIX C

FLOOR NAMING AND ROOM NUMBERING GUIDELINES The following is intended to be a brief and general guide to room numbering in UW buildings. While it would be impossible to address every excep tion or contingency in such a guide, our hope is that the information contained herein will cover most circumstances and keep the exceptions to a minimum. Comments and questions wi ll be welcomed. Floor naming conventions Floor 1 always opens onto the ground. In a structure built on a slope, Floor 1 will be at the top of the slope, with the ground floor (Floor G) opening onto the lower end of the slope. Basement floors will be designated B1, B2, etc, with the numbers increasing as the floors go down. Room numbering Numbers for rooms in buildings of 9 or fewer floors will have three digits. In buildings of 10 or more floors, room numbers will consist of four digits. The first digit on the ground floor of any building will be 0, and typically preceded by the letter G. (Example: G046) Additionally, room numbers on mezzanines will preceded by the letter M. (Example: M446, for a room on a fourth floor mezzanine.) Please note, though, that mezzanine room numbers are determined independently of the main floor from which the mezzanine is accessed or for which it is named. (Example: a building may have room a room 446 and a room M446 on the fourth floor and fourth floor mezzanine, respectively. Numbering Strategies for a given floor Room numbering begins with the room closest to the main entry, and continues clockwise throughout the level. The first numeric character distinguishes the building level, and the remaining numbers denote the individual room number. Room numbers should be numbered in a sequential but not necessarily consecutive manner, so as to allow for the assignment of additional room numbers in the future (as a result of remodeling, for example.) Lettered prefixes may be used in buildings comprised of distinct wings, with a maximum of four characters. (Example:N446, for a fourth floor room in the North wing of a building.) Subdivided rooms will be denoted by a single letter suffix added to the main room number. Successively subdivided or nested rooms will have additional lettered suffixes while still maintaining the original room number. (Example: N446A, and within that, N446AA.) As appropriate in an office suite with multiple interior lettered rooms sharing the same numbered room, the clockwise lettering strategy should be applied. Similarly, an office suite comprised of cubicles will have a hyphenated numerical suffix given to each cubicle that follows the room number. (Example:N456-1.) In a building interior comprised of open space filled with various temporary or movable work areas (such as cubicles), the floor will be divided into zones, in a fashion that may be logically applied based on the layout of the building and the location of the main entrances to the space. (As these circumstances will vary widely, additional attention will be paid to this scenario in a separate document, or as needs arise.)




Additional Note: To the degree possible, vertical continuity through the floors of a building will be maintained. In a given building, room 323 should be approximately above room 223. Hallways, Closets, and Specialty Areas The first and second room numbers on any floor (Example: 100, 200 and 101, 201) are reserved for numbering hallways, utility closets, and the like. While hallways will always end in 00 and closets/utility rooms will end in 01, letters may be added in a manner consistent with other subdivision strategies to differentiate the spaces as necessary. Typically, hallways will not have signage, but utility rooms will. Stairs and elevators are considered specialty areas. These are distinguished by the letter identifiers at the beginning of the ID, ST for stairs, and EL for elevator. They are numbered from the level which has the most specialty areas (most commonly the main floor) by the level number, followed by two alpha digits after the letter identifier, and working clockwise from the main University entry to the building (Example: 1EL1 for the 1st floor Elevator #1, 2EL1 is for the 2nd floor Elevator #1.) Additional Note: The Campus Engineering and Operations Elevator Shop (206-685-1411) maintains a separate numbering system for elevators in on-campus buildings only. The above applies only to University- owned buildings away from campus.

End of FLOOR NAMING AND ROOM NUMBERING GUIDELINES