Roan Elementary School Media Center Facility Plan

Media Specialist: Shauna SandersMedia Assistant: Donna Pierce

Roan Media Center Profile

• Serves 450 students PK-5th grades• Serves 43 certified teachers, 16 classified staff members, and 2 administrators• All students qualify for FREE lunch due to low socio-economic area• Student population consists of:

Roan Elementary is located in a high poverty, inner city area and is celebrating its 40th year of serving the

surrounding community. The school was remodeled about 7 years ago, in which the media center gained major

improvements.

Media Center’s Collection

Roan’s Media Center

Floor Plan Before Revisions

We have two display windows into our media center. The picture on the left shows the window on the main hall and the

picture on the right shows the window next to the front doors of the school. These windows provide visuals of all we

have to offer to our patrons.

The entrance door to the library is located on the main hall next to the main office. The circulation desk is the first thing patrons see upon entering our media center, which provides quick, easy access

for returning materials.

Upon entering the media center, this is the view directly to the right. These are all our VHS and DVDs, along with teacher

resources on the top of the shelf. This hallway also leads to the back room that is used for our broadcasting of morning

announcements.

Directly to the left upon entering the media center is our student reading area, along with our display table under

the window.

We have 7 computers next to the circulation desk for students and teachers to use to help locate a resource. Roan Elementary also has a

computer lab, therefore, not many students actually use these computers for research. These computers are only used for our Safari

program.

This is a view of our Everybody section, which boasts a total of 6, 589 volumes. We have more volumes in this particular group than any other

group, mainly because we were a K-2 school for many years prior to becoming a full elementary of grades PK-5.

This shot is taken from our exit door which faces the main office. This is the view that visitors to our school see when looking through our display window on this side. We have 3 rectangle tables and 4 circular tables for lessons, meetings, and leisurely reading. We even have a knitting club that uses this area. The seating arrangements are definitely a plus for our facility.

This is a picture of our magazine collection. This is definitely an area of concern for us.

The magazines are all just piled into a tub and placed on a rolling cart. We have no racks

suitable for our magazines, and therefore many students choose not to even look at these.

I’m almost ashamed to show these pictures. This is our broadcasting area and resources for teachers room. There is quite a bit of clutter and our broadcasting area/backdrop needs to be

improved. The bottom right picture shows our books with props bags and how they continually are falling onto the floor.

Another requested improvement has to do with checking items out. Our students and teachers are dependent upon either the media

specialist or the media assistant to check materials out. If neither the specialist or the assistant are not present, then the student has to return to their class and the visiting teacher has to write

down their selections for the media attendants to check them out later in the Surpass System.

The teacher survey was voluntary and about 22 of our

43 certified staff participated and 2 of our classified staff

participated.

The student survey was taken by about 100 students in

grades 3-5. One student is bound to a wheelchair and

suggested the idea of being able to sit in the floor with his

friends. Apparently, the obvious is not so obvious unless

it’s pointed out. Good and useful information was

received from the surveys.

Teacher Surveys: Click here to view the survey.

Recommendations and/or Requests:

•Open earlier in the AM•3 requests for providing informational tours of media center materials and how to

locate everything•Allow for teachers to check themselves out when attendants are not available

•Reorganize VHS/DVD collection according to subjects as opposed to ABC order by title

•Rearrange books with props or provide better storage area for these materials•Provide easier access to Health M Powers materials (grant program)

•Order more Holiday related books•Redo magazines…very hard to look through

•Spend some money fixing up our News Station area•Order newer books for our fiction section…lots of old copyrights

Student Surveys: Click here to see the student survey questions.

Recommendations and/or Requests:

•Lots of requests for specific titles, mostly additions to our fiction section•Provide more fun chairs, like beanbags, to sit on while we read

•Allow us to come to the library more than just during our 25 scheduled minutes•I still don’t understand how to find a nonfiction book

•New decorations…get rid of specific things such as the same things on the walls•A few requests for more magazines

•One request for a plasma T.V….interesting

Media Specialist and Media Assistant’s Recommendations

• Purchase magazine rack•Add additional seating to reading area in the

form of beanbags and fun chairs•Purchase a wedge that special education

students could easily sit on•Purchase a storage device that will organize the

books with props bags•Lower glass on wall between media office and entrance door to allow for patrons to see the

media specialist upon entering•Work on news station

Problem/Solution #1

Problem: Magazines are very disorganized and hard to look through

Solution: Purchase a magazine rack

Mobile Literature Rack from Display Rack Store online

http://www.displayrackstore.comCost: $178 + $ 40 for shipping

Problem/Solution #2Problem: The student reading area has few chairs and needs more fun chairs.

Solution: Add additional fun chairs, beanbags and a wedge for special educational needs

6 Reading Cushion Round Styrene

Demco.comCost: $21.84 each

Total: $131.045 Back-conforming Bean

Bag ChairsDemco.com

Cost: $85.49 eachTotal: $427.45

2 Reading Wedge Bed Pillowwww.comfortchannel.comCost: $289.98 + shipping

Problem/Solution #3

Problem: Teachers need easier access to Health M Powers materials.

Solution: Provide opportunities for tours of resources’ locations within media center.

Many teachers are unaware that the back room is full of teacher resources. In yearspast, we were never really shown what the back room was for and therefore many

teachers think they are not really supposed to be back there. The back room is where the Health M Powers materials are located and are easily accessible. Teachers just

need to be shown where resources are.

Problem/Solution #4Problem: It’s difficult to quickly find out what DVD and/or VHS is available on a certain standard.

Solution: Reorganize the section according to standards’ topics as opposed by ABC order by title.

Problem/Solution #5Problem: The bags that hold the books with props are falling into the floor and are not easy to look through.

Solution: Purchase an organizing piece of furniture to hold these materials.

Copernicus Hanging Bag Stand Demco.com

Cost: $159.99 + shipping

Problem/Solution #6

Problem: Teachers want to be able to check themselves out if the attendants are busy, instead of writing it all down.

Solution: Train teachers at the beginning of school how to check themselves out if they choose.

For several years, it’s been common practice for teachers to write down the title of the resource, the date, their name and the barcode of every item being checked out in

a notebook when the media specialist is not available to check them out. Unfortunately, many of the teachers do not come to the media center for just one

book…they’re coming for several and writing all of them down could be time consuming. Therefore, at the beginning of school for next year, I plan to host several “Get to

Know your Media Center” sessions.

Problem/Solution #7

Problem: Holiday books are outdated and some holidays have very few titles.

Solution: Purchase more holiday books that are more current and key in on St. Patrick’s Day, Easter and replacing some Christmas titles.

Weeding needs to take place with the Holiday books. Many of the Christmas selections are very outdated and in bad shape. Money needs to be spent on

updating and increasing this section of the media center. The media specialist could ask for specific requests before making selections of new

titles.

Problem/Solution #8

Problem: Older students complain that there are no good chapter books in the media center.

Solution: Purchase titles that students recommend for the fiction section.

The media specialist could allow for suggested titles to be added and more weeding would need to take place in this outdated and under-

stocked section. Many new titles need to be added.

Problem/Solution #9

Problem: Our broadcasting area is not up to par and needs to be updated.

Solution: Purchase wireless microphones and new camera for videoing.

2 Lavalier Microphones for anchors

Amazon.comCost $142.66

Canon Vixia HF20Amazon.com Marketplace

Cost $799.00

Roan ElementaryMedia Center

After Revisions

Dalton Public Schools Media Center Policies

System Media CommitteeBased on the Georgia Board of Education’s IFA Policy

•DPS has a system media committee composed of administrators, media specialists, teachers, students and parents•The system media committee is charged with considering and making recommendations for the media program concerning: 1. operational procedures 2. long range program goals 3. budget priorities 4. selection of materials 5. reconsideration of materials 6. copyright adherence processes 7. program evaluation, including expansion and deletion services 8. organization and processing of materials 9. policies for disposition of gifts 10. processes for instructional planning between teachers and media specialists 11. mechanism for use of information sources outside the school

Changes Needed for this policy:•Our current system media committee consists of media specialists only-we need to add the

additional people required

Dalton Public Schools Media Center Policies

School Media Committee

•The makeup of the school media committee reflects the needs of each school and should be appointed by the principal and media specialist. •The system media committee is charged with considering and making recommendations for the media program concerning the exact same points as the system media committee.

Changes Needed for this policy:•Roan Elementary School technically does not have a school media committee. We have a

Design Team that consists of a range of faculty members, but no parents or students. We need to create a true school media committee appointed with teachers, a few students and even a

parent or two.

Dalton Public Schools Media Center Policies

Equipment

•Instructional equipment includes machines, apparatus, instruments or sets of articles which meet all of the following criteria: 1. It retains its original shape and appearance with use. 2. It’s non-expendable 3. It does not lose its identity through incorporation into a different or complex unit or substance. 4. It is transportable from one location to another. 5. It does not function as an integral part of the building or grounds. 6. It must perform a mechanical or technical function directly related to instruction.

No Changes Needed for this policy

Media Program Policy•Each school shall have a library media center containing the quality, quantity and variety of print and non-print materials with the necessary equipment to support the curricular offerings and to challenge individual students at their level of development.

•Each school shall comply with Standards for Georgia Public Schools and standards set forth by Southern Association of Colleges and Schools.

Dalton City Schools Date Adopted: 3/14/1988

Dalton Public Schools Media Center Policies

Changes Needed for this policy:•Our district seems to have created a broad definition for the media program policy, therefore

this policy is still quite applicable today.

TECHNOLOGY AND INSTRUCTION ELECTRONIC INFORMATION RESOURCES

The policy of Dalton Public Schools is to:

1. prevent user access over its computer network for transmission of in appropriate material via Internet, electronic mail, or other forms of direct electronic communications 2. prevent unauthorized access and other unlawful online activity; 3. prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and, 4. comply with the Children's Internet Protection Act [Pub. L. No. 106-554 and 47 USC 254(h)].

Last update: 10/24/05

Dalton Public Schools Media Center Policies

No Changes Needed for this policy

Media Materials

The media centers, under the leadership of media specialists, will play a major role in the instructional process. Each school media center will provide an up-to-date collection of materials which includes print and non-print materials such as library books, films, recordings, filmstrips, video and audio tapes, computer disks, newspapers and magazines. The materials are to be cataloged and made available for use through the media center during each instructional day of the school year.

The media center program should strive to accomplish the following goals: 1. To provide a comprehensive collection of instructional materials selected in compliance with basic written selection principles, and to provide maximum accessibility to these materials; 2. To provide materials that will support a curriculum which takes into consideration individual needs and the varied interests, abilities, socioeconomic backgrounds and maturity level of the students served; 3. To provide materials for teachers and students that will encourage growth, develop literary, cultural and aesthetic appreciation and ethical standards; 4. To provide materials which reflect the ideas and beliefs of ethnic groups and encourage respect and tolerance of their religious, social, political, economic and philosophical views.

Dalton Public Schools Media Center Policies

Changes Needed for this policy:•Some of the terminology of the materials/resources listed above are outdated. Policy needs to

reflect more current types of resources like DVDs, computer software, websites, online databases, etc.

Roan Elementary School’s Media Center’s Policies

Circulation Policies

•PK students do not check out books•K students check out one book and have to keep it at school•1st grade students only check out Easy fiction books•2nd-5th grade students check out 2 books of their choice, as long as one book is a chapter book•All students keep their books for one week•All students who have option of taking books home are required to get signed permission to take books home from parents•Students are not fined for overdue books, but are required to pay for lost books and damaged books (no set fee, however)

Changes Needed for this policy:•PK needs to be able to check at least one book out maybe after spring break•We need to do away with seeking parent permission for bringing books home.

•1st-5th grades should be able to choose any book they would like, and possible allow 4th and 5th graders the opportunity to check out 3 books when needed

Roan Elementary School’s Media Center’s Policies

Random policies

•Teachers’ loan period allows materials to be kept for entire year. However, certain limited, popular items need to have a shorter loan period. For example, there are certain teachers that keep holiday books for weeks upon weeks and

return them after the holiday is completely over. This keeps other teachers from using them.

•Roan Media Center has NO mission statement. Our school is in the process of revising our mission statement. Once our school finalizes the school’s mission

statement, then the library needs to create one for the media center.

•There is no policy for including the special teachers (media specialist, art teacher, pe teacher or music teacher) in collaboration time with teachers. Therefore, we

have no idea what is really going on in the classrooms with instruction. We need to create some cooperative planning design to include the special teachers at least 2

times a month.

•We function on a fixed media schedule leaving no time for classes to come and work on extra assignments for research. We need to possibly consider a mix of

fixed/flexible scheduling for the media center.

Roan Elementary School Media Center Facility Plan

Shauna Sanders, Media SpecialistPSC/NCATE Assessment #3

FRIT 7132, Dr. Allen, Spring 2010