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Facilities Construction & Maintenance
Strategic Master Space Plan Workshop
July 18, 2018Updated 7/6/18
Overview
•What is a Facilities Strategic Master Space Plan
•Background
•Strategic Master Space Plan – Phase III
Progress Report
•Mid County - Loveland O&M Campus Concept
•Confirmation of Milestones
2
3
Facilities Strategic Master
Space Plan
• Best management practice
• Business needs-driven process
• Sound, but flexibleo business plan
o service delivery
o growth rate
o technology
o revenue
• Strategy – NOT short-term
• Periodic updates
Understanding
AnalyzingPlanning
Acting
Data gathering
Benchmarking
Organization
Focus areas
Forecasting
SWOT
Lifecycle
Service levels
Scenarios
Trends
Horizons
Gap analysis
Recommendations
External factors
Tactical plans
Updates
4
Facilities Strategic Master
Space Plan
• Benchmarked
• Space-planning standards
• Stakeholder involvement
• Growth projections
• Financial impact
• Real estate needs
• Long-range horizons
Background
5
Phase I• Facilities space utilization
• Spatial and functional inventory45 buildings/11 categories of space
• Facilities condition assessment112 buildings; facility condition index
Phase II
Good, 72
Fair, 16Poor, 20
Critical, 4
Strategic Master Space Plan –
Phase III Progress Report
• Overview and schedule
• Profile existing departments
• Uniform space standards
• Space program development
• Master plan basis
6
Phase III
• Develop understanding of county’s spatial
inventory
• Develop understanding of how spaces are utilized
• Forecast, plan, and make recommendations for
future spatial needs over the next 20 years
• Findings provided in Facilities Master Plan
– Recommendations being actionable steps for
short-term and long-term improvements
– Includes budgets and general scope of work
7
Overview and ScheduleObjectives of Study
8
Space Needs
Assessment
Background
Data &
Staff Projections
Departmental
Space Needs
Total Square
Footage
Needed
Facility
Analysis
Recommend
Space Utilization
Approach
Action Plan &
Budget Timeline
Size/location
Completion/renovation
dates
General condition
Site size/expansion
Parking
MEP systems
Structural integrity
ADA compliance
Current use
Applicable codes &
standards
Staff Meetings
Staff Meetings
Recommendations
Long-Term Viability
and/or Alternate Uses
Overview and Schedule
Study Process
9
Space Needs
Assessment
Background
Data &
Staff Projections
Departmental
Space Needs
Total Square
Footage
Needed
Facility
Analysis
Recommend
Space Utilization
Approach
Action Plan &
Budget Timeline
Size/location
Completion/renovation
dates
General condition
Site size/expansion
parking
MEP systems
Structural integrity
ADA compliance
Current use
Applicable codes &
standards
Staff Meetings
Staff Meetings
Recommendations
Long-Term Viability
and/or Alternate Uses
Overview and Schedule
Study Process
10
Overview and Schedule
Schedule
Profile Existing Departments
11
12
Profile Existing Departments
Data Collection
13
Profile Existing Departments
Population Forecast Model
Population Growth
• Current ~ 175,000
• 5-yr. est. – 184,000
• 10-yr. est. – 194,000
• 20.yr. est. – 211,000
Approx 23% growth
over 20 years
Source: Bureau of Economic
and Business Research
Space Plan efforts will coordinate with Community Development’s
population study with Western Michigan University
14
Departmental Interviews
• December 2017
– Departmental overview
– Review questionnaires
• March 2018
– Staff growth projections
– Draft space standards
• April 2018
– Draft programs distributed
Profile Existing Departments
Questionnaires and Interviews
15
Profile Existing Departments
Office Site Visits
16
Profile Existing Departments
Office Site Visits
Observations
• Strategic space plan
offers organized future
growth framework
• Uniform space standards
aid in consistent sizes
allowing greater flexibility
17
Uniform Space Standards
18
Uniform Space Standards
PO-A Office Type
PO-A: Executive-Level & Elected Official Office (250 SF)
Position examples:
• Commissioner
• County administrator
• Elected official
19
PO-B: Director-Level Office (180 SF)
Uniform Space Standards
PO-B Office Type
Position examples:
• Department
director
20
PO-C: Manager-Level Office (120 SF)
Uniform Space Standards
PO-C Office Type
Position Examples:
• Division manager
• Attorney
• Executive assistant
21
WS3: Supervisor &
Professional (64 SF)
Uniform Space Standards
WS3, WS2 & WS1 Workstations
WS2: Paraprofessional
(48 SF)
WS1: Paraprofessional
(Limited Use) (35 SF)
Position Examples:
• Supervisor
• Engineer
• Coordinator
Position Examples:
• Specialist
• Administrative assistant
Position Examples:
• Field inspector
22
Uniform Space Standards
Office Flexibility
23
Uniform Space Standards
Trends and Technology
24
Space Program Development
Factors Affecting Staff Growth
• Impact of population growth on services
• Response to public expectations for
services and amenities
• Demands resulting from construction and
development activity
• Some departments understaffed at
varying degrees from prior recession
• Technology integration into departmental
operations results in changes
25
Space Program Development
Staff Growth – Trends (BOCC)
0.00
0.20
0.40
0.60
0.80
1.00
1.20
1.40
1.60
1.80
2018 2022 2027 2037
Sta
ff p
er 1
,00
0 R
ati
o
BOCC - 2018 to 2037 Staff/1000
Public Safety
Public Works
Utilities
C.S. - Parks & Recreation
Community Development
Facilities
C.S. - Library
Information Technology
Fiscal
Human Services
Administration
Fleet & Transit
County Attorney
Purchasing
Risk Management
Human Resources
Tourism
Real Estate
Economic Development
Departments
with slight or
consistent ratio
growth shown in
yellow bubbles.
DRAFT
26
Space Program Development
Staff Growth – Trends (State & Elected)
0.00
0.50
1.00
1.50
2.00
2.50
2018 2022 2027 2037
Sta
ff p
er 1
,00
0 R
ati
o
Elected & State - 2018 to 2037 Staff/1000
Sheriff
Tax Collector
Dept. of Health
Property Appraiser
Clerk of Court
Supervisor of Elections
DRAFT
27
Space Program Development
Space Program Projections
28
Master Plan Basis
Campuses
West County
Mid-County
South CountyEast County
Loveland Health Campus
Loveland O&M / Sheriff Campus
Murdock Campus
West County Campus
Grace Street Campus
Airport Rd / Public Safety Campus
Punta Gorda Campus
Florida Street (Public Works)
29
Master Plan Basis
Overall County Map
West County
Mid-County
East County
Loveland Health Campus
Loveland O&M / Sheriff Campus
Murdock Campus
West County Campus
Grace Street Campus
Airport Rd / Public Safety Campus
Punta Gorda Campus
Florida Street (Public Works)South County
Master Plan Basis
West County – West County Annex
West County
Annex (old)
• New building operational in May 2018
• Previous building was demolished
• Building occupants: tax collector,
property appraiser, commission office,
training room and health clinic
• Building planned for 20-year growth
• Site includes:
o Public Works
o Fire Station 13
West County
Annex (new)30
31
Master Plan Basis
South County
West County
Mid-County
South CountyEast County
Loveland Health Campus
Loveland O&M / Sheriff Campus
Murdock Campus
West County Campus
Grace Street Campus
Airport Rd / Public Safety Campus
Punta Gorda Campus
Florida Street (Public Works)
• Justice Center 20-year growth and
renovation plan conducted in
separate study
• Historic Courthouse houses
supervisor of elections with
operational challenges and
inefficiencies in historical facility
• South County Annex occupants: tax
collector, property appraiser, state
legislator’s office and Public Works
• Annex building is inefficient for
current demands and usage, with
age and condition may warrant
replacement or renovation
Master Plan Basis
South County – Punta Gorda Campus
Justice Center
Historic
Courthouse
South County Annex32
Master Plan Basis
South County – Grace Street Campus
Grace Street
Annex
• Building renovation completed in
2007 and in good condition
• Houses the South County
Employee Health Center with
expectation to double in capacity
• Community Services resides in
significant portion of building, but
slated for new North Charlotte
Regional Park complex
• Upon move, approximately 5,000
net sf will be vacant
33
Master Plan Basis
South County – Airport Rd / Public Safety
Airport Rd
Annex
EOC &
Vehicle
Maintenance
County
Jail• County jail growth and planning
addressed in 2016 report
• Airport Road Annex site is planned for
Sheriff’s training facility
• Transit and supervisor of elections
warehouse forecasted relocation from
annex with relocation addressed in study
• Public Safety Building has proposed
addition of 911 facility with study
evaluating growth capacity of Public
Safety Building
34
Master Plan BasisSouth County – Florida Street (Public Works)
Florida Street
(Public Works)
• Portion of Public Works staff
currently housed in Florida Street
administration building
• Administration building remaining as
Public Works satellite location if staff
is relocated
• Lighting and signage functions could
relocate with current structures
needing demolished upon relocation
• Public Works yard remains active
• Parks and Recreation yard
35
36
Master Plan Basis
Mid County
West County
Mid-County
East County
Loveland Health Campus
Loveland O&M / Sheriff Campus
Murdock Campus
West County Campus
Grace Street Campus
Airport Rd / Public Safety Campus
Punta Gorda Campus
Florida Street (Public Works)South County
Master Plan Basis
Mid County – Murdock Campus
• Aging campus and infrastructure
• Opportunities for renovation and
reorganization of Building A, increasing
operational efficiency while addressing
maintenance issues
• Condition and plan layout of Building B
warrants replacement consideration
• Building Construction Services
(Building C) expansion in process,
addressing 20-year growth
• Building D may need relocate and
vacated facility
• Existing parking issues need addressed
AB
C D
37
Master Plan Basis
Mid County – Loveland Health
Human Services
Health Department
• Relatively new buildings in good
condition: Human Services (2011);
Health Department (2010)
• Human Services building has limited
expansion capabilities and includes
the Employee Health Center
• Human Services Department is
included in the conceptual phasing of
Family Services Center site
• Second floor of Health Department
has approximately 8,000 s.f. of shell
space for future build-out
• Site does not allow for any expansion
38
• Planned sheriff facilities include:
District 3 substation, forensics
evidence building and future Support
HQ building
• Proposed Loveland O&M complex
provides space for Public Works,
Utilities, Facilities and Community
Services through 20-year time frame
• Loveland O&M project could free up
space at constricted Murdock, South
County Annex & Florida Street sites
Master Plan Basis
Mid County - Loveland O&M / Sheriff
Utilities
(Existing)
Proposed O&M
Complex
Sheriff Facility
(D3, Evidence & Support HQ)
Eastport Environmental
Buildings39
Mid County - Loveland O&M
Campus• Stakeholders
– Public Works with MPO
– Utilities
– Facilities
– Natural Resources
• Conceptual site layout with two building
layout concepts
40
Mid-County – Loveland O&M
CampusConcept Site Layout
41
Mid-County – Loveland O&M
CampusBuilding Layout Concept 1
42
43
Mid-County – Loveland O&M
Campus Building Layout Concept 2
Confirmation of Milestones
• Office space standards for new construction,
renovations and remodels
• Continuation of conceptual planning for
Mid-County Loveland Operations &
Maintenance Campus Concept
44
QUESTIONS
45