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EYHL FORUM 6 Sept 2015
Welcome
Irish President Address
EY Address
Agenda Introduction EY Sponsorship and Club Obligations Managing the Game Registration Process Technical Bench - Match Technical Assistants Hosting and Match Day Requirements Pitch and Lighting Match Times AOB
Complete Match Times Demo of Registration System
EY Sponsorship & Club Obligations
Our commitments to EY Hockey League Promote Hockey and promote EY at every opportunity! EY contribution subsidy for each club, plus umpiring and admin costs,
including promotion and marketing
Clubs need to play their part in promoting the league and EY Shirt logo Signage – portable, so can be erected for each game Match program and meeting minimum requirements for setup Getting results in on time and match report to a standard quality Providing content, photos and video clips; BBC NI opportunity
PR person is key – needs to be reachable by Alex All need to play their part to promote our game
Opportunity to benefit and leverage EY PR resources /expertise
Shirt Logo
50 badge transfers per team Back of shirt under player number or shirt sleeve Detailed application instructions provided
EY Hockey League Branding Kit
Property of Hockey Ireland & EY
2 PVC Banners (5m x 1m) 1 placed behind each goal
1 Tear Drop Sign Placed at entrance to pitch / clubhouse / venue
1 Pull Up Sign To be used as media board Placed at entrance to clubhouse
6 Ball Patrol Bibs
PVC Banners Attach banners with cable ties
Roll banners and store in dry location
EY Hockey League Branding Kit
Tear Drop
Tear Drop Banner Assemble and
disassemble for EY Hockey League matches
Keep all pieces and instructions in bag
Don’t forget the water weights
EY Hockey League Branding KitEY Hockey League Branding Kit
Pull Up Banners Must be used as
media board/backdrop for any interviews
Use as clubhouse decoration
Do not use outside in wind or rain
EY Hockey League Branding Kit
EY Hockey League Branding Kit
6 Ball Patrol Bibs
Must be worn by ball patrol at all EY Hockey League matches
Match Programme
Clubs provided with program cover artwork which also has space to also add their own message to the cover
Clubs provided with insert template for match team lists Can make the program any size you want it to be
Minimum is the team list insert page
Clubs need to produce their own covers and insert – some suggestions: Produce cover in one batch to cover requirements for the season? Join another club(s) to share the cost of covers, maybe in same province
with a provincial message and produce for the season /half-season? Inserts are produced for home game – same as previous season
MATCH REPORTTeams: Pembroke vs UCDFinal Score: 3 - 2Scorers Pembroke: M Smith, J Jones, S MurphyScorers UCD: K Kelly, L Burke Quarter 1Dominant Team: UCDScore: 0 - 0Goal Scorers: N/A UCD dominated possession throughout and Kelly had 2 clear shots on goal but Pembroke keeper made 2 strong saves.UCD won 4 penalty corners but Pembroke defence was quick off the line and prevented any shots from troubling O’Reilly in goal.
Match Report Home club to produce a match report after every game Emailed to [email protected] no later than 9pm Standard template to be used – see below
• Teams, score, goal scorers, dominant team and 2 points on note or interest per quarter
Managing the Game
Umpires presentation – Ray O’Connor
Registration Process E-Sports Manager(previously IHALink) is the database of
record All players must be registered on E-Sports Manager to play in
IHA Competitions Reminder on key eligibility rules
Bone fide member of your club and registered on E-Sports Manager New players to your club must have played by 31st December Players coming from outside of Hockey Ireland need an No Objection
Release Form completed by old club or National Association and emailed to Hockey Office prior to completion of a transfer
Two objectives for IHLWG: Automate the process to minimise the amount of work and speedy
turnaround of the process – we have double weekends to cater for Note: this work is being done by volunteers! Help clubs avoid inadvertent errors by playing an ineligible player
Registration Process – cont’d Prior to each match, each club creates and prints a Teamlist
by selecting players and adding their shirt number to the list Same list can be sent to the Home club for their program and also to the
MTA, if requested for in advance of the game
Club must give the Teamlist to the MTA prior to the match After the match the MTA will photo and return all paperwork to
the Registration Secretary Signed and completed Match Card (or consolidated Teamlists from both
teams) Any discipline paperwork
The Registration Secretary will confirm all players who played in the game and record any discipline actions
Note: your branch requires you to also take a photo of the match card so they can manage branch registration
Registration Process – Club Actions
Ensure all players are on E-Sports Manager and meet the IHL eligibility rules Remove any duplicate names to avoid issues Ensure all player data fields are complete
Complete transfers early – co-operate with each other Exiting club must complete by Friday 10am
New players to club must have played by 31st Dec Any queries identified by Registration Secretary from Match Cards will
require explanation and could result in penalty point deduction
Registration Secretary, John Bell, email address is: [email protected] For queries and for sending in match cards
Demo of system available at the back of the room At the end of the Forum today Chance to ask questions
Technical Bench - Match Technical Assistants
Role and responsibilities of the MTA Match card completion Suspensions Timing Bench discipline Rules & Regulations (team colours, bench composition, bad weather, etc. Emailing match card /paperwork to the Registration Secretary
Additional Assistant(s) from home club Bench needs minimum of 2 – second person is from home club Opportunity for introduction to the role and to grow the pool
Appointment of MTA Appointed via same system as Umpires, 2 weeks in advance Home Club Assistant will also be appointed in the same way
Contingency If MTA delayed /no-show, then home club must perform the duties – see
Rules & Regulations
Match Day Requirements
Matchday Checklist EYHL Branding in place –including all players shirts / programme
available /Ball patrol/ Club assistant(s) to MTA
Text Result service obligations Within 1 hour of the game (Rule 3.9)
Match report by no later than 9pm – see format earlier Collectively promoting our game /easy for journalists to lift etc (Rule 7.12)
Hosting – in and out of province Obligation to provide post match hospitality to out of Province team /
officials (Rule 7.11)
Looking after officials Games cannot function without – “Hug an umpire/MTA!!”
Read the Rules and Regulations - on website, http://www.hockey.ie/contentPage/114476/rules_and_regulations
Pitch and Lighting Standards Two key objectives of the IHLWG:
Educate the top clubs on the standards of facilities recommendations for ‘Class 1’ hockey – as defined by the FIH
Seek to ensure wider coverage of clubs attaining the recommendations over the early seasons
Lighting Recommended FIH Standard is > 500 Lux Lighting deteriorates over time – need to test regularly Older systems, installed at 500 lux are unlikely to still be at that level We will work towards all clubs needing to provide an annual certificate
and standard report of lighting quality
What clubs need to do? Have your lights tested, especially if older than 2010 Depending on the results, you may need to adjust match start times to
ensure the match concludes in daylight If lighting is below the recommended standard, start to plan an upgrade
plan and be aware of the information above
Pitch and Lighting Standards (cont’d) Pitch
Preference is for all EYHL games to be played on water-based pitches and if not, that the pitch is sand-dressed
However, equally important to ensure the game is planned in as many locations as possible
What clubs need to do? If your home pitch is of poor quality, consider options for using an
alternative venue for home matches
Match Times Any match times through to Christmas not yet fixed – need to be
done today before leaving
Once times agreed between both clubs, the home club needs to add the details to E-Sports Manager Match times through to Christmas need to be on the system by Friday 11th
September latest, post Christmas times on system by 31st December Note: the times are available on the web to the Appointments, Media and
Spectators alike – they need to be accurate and not subject to change
Match times CANNOT be changed without contacting the Fixtures Secretary, Victor Shaw, [email protected] General guidance: Cannot change within 2 weeks of the game as all appointments already done Cannot change unless by agreement of both clubs and it also works without
disruption to the Umpire appointments
Match Times - Regulations Must be played on the weekend scheduled with Friday nights,
Saturday and Sunday available, except: Where advised, e.g. Double weekend, when day is then stipulated Where Sunday is a HP training date and one/both teams have HP players,
in which case the Sunday is not an option unless teams agree
Setting the time is guided by where both teams are from: In Province (both teams from same Province)
○ Friday night: by home team, but no later start than 8:15pm○ Saturday 1pm-5pm: Home team's preference. Post 5pm by mutual agreement○ Sunday: by mutual agreement
Out of Province (away team from out of Province)○ Friday night: by mutual agreement but no later start than 8:15pm○ Saturday 1pm-4pm: Away team's preference (to facilitate travelling school
players). Post 5pm by mutual agreement○ Sunday: by mutual agreement
Wrap Up Any Questions?
Take the time now to finalise match times with other clubs here today
Catch a demo of E-Sports Manager How to add match time How to create a TeamList How to transfer a player
THANK YOU FOR YOUR ATTENDANCE!
