External Candidate User Guide - denvergov.org · Thank you for your interest in the City and County of Denver! Welcome to the Workday External Candidate User Guide. Welcome to the

External Candidate User GuideVersion 1.1, January 25, 2019

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https://denvergov.org/workday i

IntroductionGetting Started iiQuick Tips iii

Job ApplicationApply for a Job 4Check Status of Job Application 10Acknowledge Job Offer 11Apply for Another Job 12

Table of Contents

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IntroductionThank you for your interest in the City and County of Denver! Welcome to the Workday External Candidate User Guide.

This user guide will teach you how to apply for a job and navigate the hiring process. It provides step-by-step instructions with visual aids to complete all necessary tasks. Keep in mind that processes are subject to change, so it is recommended to use the online version instead of printing this user guide.Getting Started

1. Open a browser window

2. Visit the City and County of Denver Jobs website: www.denvergov.org/jobs

3. Click Search Jobs (External Applicants Only)

Get started applying for jobs with the City and County of Denver by creating an account in Workday. Once you apply for a job, your resume, work experience, education, skills, etc. will be stored in your profile to make applying for additional jobs easy.

5. Click Sign In to create an account in Workday

6. Create an account using your email and a password

7. Once you create an account, you will be able to browse job postings

4. Click Search Jobs

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Quick TipsHere are a few quick tips for using this manual:

• A brief explanation about the task is provided at the beginning of each job aid

• Bolded words indicate they are an application or an action item to click on

• Red outlined boxes in the screenshots show you where on the page to click or fill in boxes

• Click Return to Table of Contents on the bottom of any page to navigate back to the Table of Contents

8. Use the Search bar to find specific jobs

9. Return to the home page at any time by clicking the Denver logo in the top, left corner

10. To view your profile, click on your profile icon and select View Profile


Job Application


External Candidate

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Job Application Apply for a Job

This process is for external candidates, or non-City and County of Denver employees. It outlines how to search for and apply to a job and successfully complete the job application.

View and Apply to a Job1. Visit the City and County of Denver Jobs website:

www.denvergov.org/jobs


3. Click Sign In to create a Workday account using your email address and password

4. Review the list of open positions

a. Use the search bar at the top to type in keywords to narrow the list of results to positions that most closely match the criteria entered

Create a Workday Account1. Visit the City and County of Denver Jobs website:



3. Click Search Jobs

4. Click Sign In to create a Workday Account

5. Create a Workday account using your email address and password

External Candidate


Job Application

b. Under Current Search, use the categories to filter by the following criteria: i. Primary Location: Downtown Denver, Greater

Denver Area or Denver International Airportii. Time Type: Full Time or Part Timeiii. Worker Sub Type: refers to different types of

positions at CCD a. Unlimited: Position with no end dateb. Limited: Position with a specified end datec. On-Call: Work as neededd. Police: Denver Police Departmente. Fire: Denver Fire Department f. Sheriff: Denver Sheriff Departmentg. Fixed Term Contractor: Contractor position with a

specified end date

Apply for a Job

4. Click on a position to review the full details of the job posting

External Candidate


Job Application

5. Review the job posting thoroughly

a. About Us: City and County of Denver overview and link to the website

b. About Our Job: Position overviewc. About You: Target candidate profiled. About Everything Else: Supplemental information

including the job profile, position type, pay range and agency

4. To apply, click Apply

Apply for a Job

5. Complete the job application in its entirety. Required fields are indicated with a red asterisk

a. On the page Choose a Quick Apply Option: i. Upload a resume to auto-populate the application.

This is not required but recommended to fill out the application faster. Click Upload a New Resume or CV, then click Upload to search for the file. Once the file uploads, click Next

External Candidate



b. On the page My Information

i. If a resume is uploaded, review and verify the information and complete any additional fields

ii. If a resume was not uploaded, fill out the following fields: a. Countryb. First Name and Last Namec. Address (not required)d. Emaile. Phone Numberf. How did you hear about us?g. Have you ever been employed by the City and

County of Denver? Select Yes or No iii. Once all contact information has been entered and

reviewed, click Next

c. On the page My Experience i. If a resume was uploaded, review and verify the

information and complete any additional fieldsii. If a resume was not uploaded, add work experience

and educationiii. Under Work Experience, add all relevant positions

including the following information: a. Job Title b. Companyc. Location (not required)d. From: Start date of employment (MM/YYYY)e. To: Last date of employment (MM/YYYY)

iv. Role Description: describe role including responsibilities and achievements

v. To add an additional job, click Addvi. Under Education, add all relevant schooling including

the following information: a. School or University: select from drop-downb. Degree: Select from drop-downc. Field of Study: Select from drop-down; if the

specific field is not listed, select the closest match vii. To add additional job information, click Addviii. Under Skills, list all relevant knowledge, skills and

competencies, separating each with a commaix. Under Resume/CV, upload any relevant documents

to include with your application (i.e. resume, cover letter, writing sample, work sample, transcript, etc.)

x. Under Websites, do not add anythingxi. Once all relevant information has been entered and

reviewed, click Next

External Candidate


Job Application

d. On the page Application Questions, answer all questions truthfully and accurately and review before moving on to the next question. Required fields are indicated with a red asterisk

e. Once each question has been answered, click Next

Apply for a Job

f. On the Voluntary Disclosures page i. The following data is for federal census purposes only

and will not be used in any aspect of the employment or selection process. Submission of this information is entirely voluntary. If you do not wish to submit the information, select Decline to Identify a. Ethnicity: select from dropdownb. Gender: select from dropdownc. Veteran Status: select from dropdown

External Candidate



ii. Under Terms and Conditions, please review all of this information closely and then click the checkbox to accept

iii. Once all relevant information has been entered and reviewed, click Next

g. On the Review page, review the entirety of the job application, not including the application questions i. Ensure all information entered is correct and

accurate. The application can only be submitted onceii. To edit a section of the application, click Back at the

bottom of the application. Do not use the back arrow in the internet browser--this may cause the application to be lost and the site to be exited, resulting in the loss of all information

h. Once the application is complete, click Submit

i. A congratulations notification will display if the job application was successfully received

External Candidate


Job Application

Check the Status of a Job Application1. Visit the City and County of Denver Jobs website:



3. Click Sign In and sign into Workday using your email and password

4. Under Account Name, click View Profile

5. Under My Applications, see the list of all positions applied to with one of the following statuses:

a. Not Selected: No longer under considerationb. Application Under Review: Initial review of applicationc. Next Level Review: Additional review of applicationd. Assessment/Testing: Required testing in processe. Under Consideration: Participating in interviews and

finalist for hiref. Pre-Employment Screenings: Selected for hire and

pending required pre-employment contingenciesg. Processing Hire: Successfully completed pre-

employment contingencies and cleared to start

8. A candidate will be notified immediately when no longer in consideration for a position. Check email regularly for communications

You can check the status of a job application at any time throughout the hiring process

Check Status of Job Application

External Candidate


Job Application

View and Acknowledge a Job Offer1. Visit the City and County of Denver Jobs website:



3. Click Sign In and sign into Workday using your email and password

4. Click Account Name

5. Click View Profile

6. Under My Applications, click the position with an action icon

7. Under Your Tasks, click the position with an action icon with the status Job Offer

8. To review the job offer letter, click the document link to open

9. To accept the offer, click the I Accept checkbox, then click OK

10. If you do not accept the offer or have questions, please contact your recruiter

Ackowledge Job Offer

Once you have a job offer, you will need to acknowledge it in Workday.

External Candidate


Job Application Apply for Another Job

Re-Apply for Another Job 1. Visit the City and County of Denver Jobs website:



3. Click Sign In and log in to Workday using your email and password

4. Under Account Name, click View Profile

5. Scroll to the bottom of the page, then click Search Jobs

6. Review the list of open positions

7. Click on a position to review the full details of the job posting and review the job thoroughly

8. To apply, click Apply

9. Complete the job application in its entirety. Fields marked with a red asterisk are required a. On the Choose a Quick Apply Option page, select Use

My Last Application to expedite the application and utilize all information entered the last time you applied

b. Any attachments submitted previously do not carry over. Re-attach documents with each subsequent job application

c. Application Questions will also need to be answered with each subsequent job application

You can apply for multiple positions at the City and County of Denver. Once you have applied for a job, your information will transfer to your next application.

Documents

External Candidate User Guide - denvergov.org · Thank you for your interest in the City and County of Denver! Welcome to the Workday External Candidate User Guide. Welcome to the