Extension Services in Information Agencies

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IMD 308 [EXTENSION SERVICES IN INFORMATION AGENCIES]

MICROSOFT WORKSHOP 1

ACKNOWLEDGEMENT

Assalamualaikum w.b.t, Alhamdulillah and thanks to Allah SWT always be there for

us, blessing us, helping us and guide us all the way to complete this proposal. Special thanks to

our parents for always pray for us, encourage us and supporting us so we can fulfill this task.

Not to forget a big credits are given to our respectful lecturer Madam Salasiah Bt Said,

lecturer of this subject IMD 308(Extension Services In Information Agencies) for giving us

tutoring and guidance so that we can complete this assignment and not make mistake when

preparing this proposal.

This acknowledgment also addressed to our friends for helping us and gives us their

moral support while we are in the process to complete this proposal. Lastly, we want to say thank

you very much to the people who involve in the process of making this assignment whether

directly or indirectly. Thank you once again.

Thank you!


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1.0Title of extension services

1.0.1 Microsoft Workshop

In today, rapid global proliferation of information technology we hope to develop

within the participants a computer literacy skill. We understand that most students from

rural area do not have a basic knowledge of technology and that is a shame. Therefore,

our group has agreed to conduct a Microsoft Workshop for primary school students as

our extension services activity. The complete set of Microsoft Office consists of Word,

Outlook, PowerPoint, OneNotes, and Excel but we will only cover two software which

are Word, and PowerPoint due to lack of time. Participants will be using Microsoft Office

2010 and Windows 7. Microsoft Word is one of the most common word processing

programs available and Microsoft PowerPoint on the other hand is the most common

graphic presentation package use nowadays. Hence, it is very important for today Y

generation to master the use, knowledge, and skills of this software.

1.0.2 Book Mobile

Besides the Microsoft Workshop as our main program we also provided Book

Mobile as our supplement activity. Book mobile here means that, we bring out library

materials from Perpustakaan Awam Merbok and bring it to Sekolah Kebangsaan

Semeling. The type of materials that we bring is books and interactive compact disc

(CD). The materials are specifically chosen by our group members according to the topic

that will interest our target audience. Since our target audience is standard 5 primary

school students, we decided to choose folk-tales, storybook, educational, academic, and

many more. The reason behind this activity is to attract students to visits Perpustakaan

Awam Merbok regularly and make it as their second home. Library is often seen as a

quiet and boring place, thus we want to shape this children mind and educate them that

the library is an evolving organism. We want to nurture them about the importance of

library and make them aware of the materials and services provided by the library.


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2.0Introduction

To fulfill the requirement for the subject IMD 308 (Extension Services in

Information Agencies) we have been assigned to hold an activity about extension services

in any desired institution. After a consensus discussion, our group members has agreed to

choose Perpustakaan Awam Merbok as our information agencies and we also has choose

to held the activity at Sekolah Kebangsaan Semeling. Both of the institution is in the

nearby area of district region to maximize the use of its resource to the given community.

According to Reitz, J.M. (2004) library is a collection or group of collections of

books and other printed or non-printed materials organized and maintained for the use of

reading, consultation, study, research, etc. There are many different types of library that

are available in Malaysia, such as academic library, national library, special library,

public library, schools library, and etc. For this task we have choose public library of

Perpustakaan Awam Merbok as the information agencies that we going to promote the

extension services of. Public library is a library or library system that provides

unrestricted access to library resources and services free of charge to all the residents of a

given community, district, or geographic region, supported wholly or in part by public

funds. The reason behind this decision is because in every public library they have many

collections of materials and services offered to the population in a given state.

We decided to conduct a one-off event based program on Microsoft Workshop.

Outreach service is a service that reaches out to the community beyond the information

agencies wall. There are a number of people who relatively near to library but unable to

travel to library because of the distant or other limitation. Hence, it is the information

agencies staff responsibilities to reach out to the communities beyond their own premises.

Therefore, we have chosen Sekolah Kebangsaan Semeling as the place where we going to

hold our program at and the program that we going to hold is a seminar about Microsoft

Office software. The complete set Microsoft Office consists of Word, Outlook,

PowerPoint, OneNotes, and Excel but we will only be focusing on two software which

are Word, and PowerPoint only. The seminar will be conduct by our group member

alternately, with the help by other group members to assist the students of SK Semeling.


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3.0Goals and objectives of extension services

Goals:

The initiative was aimed to exposed students to computer technologies and

to inform those who do not use the library services and to attract them to

those services.

Objectives:

Attract children of SK Semeling to visits Perpustakaan Awam Merbok

regularly and thus increase the number of visitors.

To establish a knowledge, thinking, and creative society through

Information Technology (IT).

To inform the SK Semeling students about Perpustakaan Awam Merbok

materials and services provided.

To ensure and encourage an IT literacy among the students in SK

Semeling for the future use.

Expand awareness on the importance of having an ability to use a

computer as a key to unlimited knowledge.

Change their perception towards the typical misconception of library roles

and functions.

To master the use, knowledge, and skills of Microsoft Word and Microsoft

PowerPoint.

To fully utilize library materials and services.


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4.0Date, location, and duration

Date: 20t

February 2014

Time: 14.00pm - 18.00pm

Duration: 5 hours

Venue: Sekolah Kebangsaan Semeling

The Microsoft Workshop took place in SK Semeling, we choose this school

because it is in nearby area of district region as Perpustakaan Awam Merbok. The date

that has been chosen is on 20th

February 2014, Thursday. The workshop is held on

Thursday because it is the only day where the student does not involve in extra

curriculum. The workshop starts after the school hours, because we dont want to

interrupt the teaching and learning process. Its start at 14:00 pm and end at 18:00 pm

sharp. The duration of this workshop is 5 hours. Compare to other group, our group took

the longest duration. This is due to the bundle of matters that need to be taught to the

students. During the preliminary plan, we decided to teach three software which are;

Word, PowerPoint, and Excel. However, since time is limited we decided to only cover

two software which is Word and PowerPoint.


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Microsoft Word

After the participants finished filling in the

survey form, the teaching and learning session

begins. Our group started the first lesson with

Microsoft Word. Participants were taught

about the basic features that are available in

the software such as;

Formatting for size, font, style, and alignment

Cutting, copying, and pasting

Bulleted or numbered lists

Saving documents

Simple table

Insert image

Spelling and Grammar

Students were given a task to create their own storybook and since the target audience is

standard 5 students, our group members decided to give a gift to students that create the

most creative storybook to draw their attention and make sure they become more involves

during the teaching and learning process.

Tea break

Long-hours learning time can make

students become bored and sleepy therefore

they are given some time-off. Our group

also provided some refreshment for

participants during the recess, each of them

received a drink and bread. Since the

workshop is carried out after school hours, we think that some time-off might be needed

by the participants.


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Microsoft PowerPoint

After the tea break, students were asked to

enter the computer lab and proceed with the

next matter, which is PowerPoint.

Participants were instructed to create their

own slideshow presentation. The basic

features that are covered during the

teaching and learning process are:

Select a design

Format a slide

How to add a new slide

Use the toolbar to insert, text, images, audio, or video onto a slide

Use the toolbar to create animation with pictures and text for each specific slides

Our group members consist of four persons, while two persons teach in-front the other two

will assist participants at the back. This method can ensure that the participants receive

full attention and also create an environment for participants to ask questions.

Souvenir for participants and teachers

After we cover all the matters, our group

member continues the program with the

presentation of gifts and souvenirs to

teachers and participants. Besides that, we

also took some time for photography

session. Workshop ended on 18:00pm and

participants dismissed.


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Book mobile

The books and interactive CD were place

on the right corner of the computer lab, it

is the most prominent place in the room.

The library materials from Perpustakaan

Awam Merbok are open for participants to

read during tea break and they had been

told about the existence of the materials during the ice-breaking session. There was no

further activity carried out for the book rather than being an exhibition. This is because as

stated earlier, book mobile is just a supplementary activity. Our group would like to focus

more on the Microsoft Workshop.

6.0Target audience

Extension work is defined as those activities which are undertaken with the

objective of reaching the group of people who might otherwise be unaware of the library

services and materials. Target audience means particular group of people, identified as

the intended recipient of an advertisement or message, which were also called as target

population. We have decided to approach a specific group of children in the age around

eleven to twelve to participate in the activity that is organized by our group. During the

preliminary plan, we wanted to teach standard 6 students but because they are exam

candidates for UPSR, the schools party doesnt allowed us to teach them. Hence, our

target audience is Sekolah Kebangsaan Semeling standard 5 students. Children and

people in rural area are both users of extension services, hence he reason why our group

chooses these target audience is because we think they are the group of people who

needed this services. Apart from that, we are living in the world where everything is at

your fingertips. Therefore, we wanted to educate SK Semeling students about the

importance of computer literacy and thus increase their level of competencies with urban

area students.


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7.0Expected outcome

In our opinion, expected outcome is a statement of what the organizer expect the

participants to know, understand and/or be able to demonstrate after completion of the

activity. For our group, the end product that we expect from the participants is to receive

the information that we convey.

At the end of the talk students should be able to:

1. Master and familiar with the use of software that has been taught. By the

end of the lesson students should be able to create their own slideshow that will be fill

with their personal information by using PowerPoint, build their daily schedule or

timetable by using Excel, and create a newsletter by using word.

2. To inform the students of all the facilities offered by Perpustakaan Awam

Merbok that is available for public used. This group of young children come from a

different family background, not all of them can afford to have a computer complete with

internet connection and printer in their home. So this is where we are needed, we want

the students to be well informed that the Perpustakaan Awam Merbok provided their

user with IT materials such as computers, printers, scanners and etc.

3. Inform the children who do not used the library services and to attract

them to those services. Library is an expanding organism of information agencies that is

very essential and crucial in providing information and services for free of charge to all

the resident of a given community. Therefore, it is very important for these children to

know about the benefits of library and hoping that they will make a regular visit to these

information agencies.


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8.0Cost implications

The table below shows the net budget used to ensure the success of this program:

Items Quantity Total

Drinking water RM 1.00 x 40 RM 40.00Bread RM 0.70 x 40 RM 28.00

Stationary RM 3.00 x 36 RM 108.00

Gifts RM 5.00 x 6 RM 30.00

Plaque RM 15.00 x 1 RM 15.00

Total: RM 221.00

9.0Conclusion

It is very important to reach a users who are distant from the library or who may

be relatively near to it but unable to travel to it because everyone should be able to access

knowledge to upgrade and improve their life and fill themselves with something that

interest them. Hence, extension services are created for this specific group of people.

However library has to make these people aware of such services by conducting various

activities and events. It is our responsibilities as a student of Information Management to

hold an activity to inform society about the extension services. Apart from being directly

educative and recreational these activities also lead to publicity as an important secondary

product. Besides that, extension services are an effort of a library to increase the number

of its users to maximize the use of its resource. In a nutshell, our group had managed to

execute all the activities according to the preliminary plan and we think the Microsoft

Workshop had been a success. In addition, our group members hope that the Microsoft

workshop that held by us can inform the children about the importance of computer and

in the same times increase the number of visitors for Perpustakaan Awam Merbok.


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References

Barman, Badan (2011). Library extension services. Retrieved from:

http://www.netugc.com/library-extension-services

SK Seberang Jaya (2008). Sekolah Kebangsaan Seberang Jaya. Retrieved from:

http://skseberangjaya.blogspot.com/
http://www.netugc.com/library-extension-serviceshttp://www.netugc.com/library-extension-services


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APPENDIX


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Documents

Extension Services in Information Agencies