18112020UPDATE
International Student Services Unit, Academic Administration and
Services Centre (AASC), University of Malaya, Kuala Lumpur.
03-7967 7858 / 7859 / 7857 [email protected]
EXTENSION OF STUDENT PASS APPLICATION FORM A. APPLICANT’S
DETAILS (Capital Letter)
1. Full Name : _________________________________ 2. Student ID
No. : _________________________________ 3. Passport No. :
_________________________________ 4. Nationality :
_________________________________ 5. Contact No. :
_________________________________ 6. Email :
_________________________________ 7. Level of Study
Bachelor Master Phd PASSPORT PHOTO (WHITE BACKGROUND )
B. DOCUMENTS CHECK LIST
PLEASE (√) TO VERIFY
APPLICANT’S DOCUMENTS Applicant ISSU staff
1. A RECENT PASSPORT PHOTO with WHITE background (size: 3.5cm x
5cm) (2 Pieces) *Please refer the photo’s specification
provided
2. ONE (1) COPY OF PASSPORT (all pages) including blank pages
and a clear copy must be made on one side of A4 size paper. If you
have old passport and the latest entry inside the old passport, you
must make ONE (1) COPY OF PASSPORT (all pages) including blank
pages. Please make sure all-important information in your passport
such as stamps, and page numbers can clearly be seen while making
copies of it (Please bring the original passport for verification).
A. Passport must be VALID AT LEAST 18 MONTHS from the expected date
of approval. B. Passport must contain the DATE OF LATEST ENTRY to
Malaysia
3. AN ORIGINAL COPY OF STUDENT CONFIRMATION LETTER FROM THE
FACULTY (Letter must state student’s current status, signed by the
Dean or Deputy Dean) and addressed to: Ketua Unit Pas Pelajar
Pejabat Imigresen Malaysia Wilayah Persekutuan Kuala Lumpur
Cawangan EMGS, Menara TA One No. 22, Jalan P.Ramlee 50250 Kuala
Lumpur
4. A copy of STUDENT PROGRESS REPORT or EXAM RESULT of previous
semester. *(Any Undergraduate students with CGPA of 2.00 will not
be considered for renewal)
5. ORIGINAL LETTER CONFIRMING STUDENT’S ATTENDANCE is more than
80%, from the Academy/Faculty/Institute/Centre *(Applicable for
Bachelor & Master student’s only PER EACH SUBJECT ATTACHED)
6. INSURANCE COVERAGE LETTER (MUST BE ETIQA INSURANCE ONLY)
(Please refer to ETIQA Takaful Office located at Ground Floor, Blok
E, Perdanasiswa Complex, University of Malaya)
7. PAYMENT RECEIPT 1: Visa processing fee is made payable
through E-Pay (https://epay.um.edu.my/payment/pay/125) –
RM50.00
(Please refer to the guideline provided in your siswa list or
refer to notice at visa counter- The processing fee for each
application will be RM 50.00)
8. PAYMENT RECEIPT 2: Visa Fees (charges from EMGS/Immigration)
- Payable to EMGS Escrow Account 1 (Acc. No. 514057662341, MAYBANK)
(PAYMENT VIA CDM/ATM DEPOSIT IS NOT ACCEPTED- the fees for the visa
as per attached)
VALIDITY DATE OF PASSPORT = PLEASE STAMP AND SIGN
VALIDITY DATE OF VISA =
LATEST DATE OF ENTRY =
(3.5 CM)
(5.0
CM
)
https://epay.um.edu.my/payment/pay/125
18112020UPDATE
C. IMPORTANT REMINDER
1. Student will be requested to pay for the Special Pass in
advance if the completed documents were less than 3 months from the
visa expiry date. THIS SPECIAL PASS FEES IS NON-REFUNDABLE.
2. We reserve the rights not to accept incomplete documents and
any consequences are the full responsibility of the
applicant/student.
3. Student is advised to submit the withdrawal letter from the
faculty. (if necessary)
4. Student is required to submit the documents and a copy of
E-Pay receipt slip to the International Student Services Unit
(UPPA) counter. Kindly keep a copy of E-Pay receipt for your own
reference. THIS PROCESSING FEES IS NON-REFUNDABLE.
5. PAYMENT BY ONLINE TRANSFER / MAYBANK COUNTER (CASH DEPOSIT
MACHINE IS NOT ALLOWED) PAYABLE TO : EMGS ESCROW ACCOUNT 1 ACCOUNT
NUMBER : 514057662341 BANK NAME : MALAYAN BANKING BERHAD (MAYBANK)
SWIFT CODE : MBBEMYKLXXX
STUDENT MUST SUBMIT THE BANK’S RECEIPT TO THE VISA COUNTER,
GROUND LEVEL, INTERNATIONAL STUDENT SERVICES UNIT, EXAMINATION
BUILDING INTERNATIONAL STUDENT SERVICES UNIT WILL ONLY SUBMIT YOUR
APPLICATION TO EMGS WITH THE PAYMENT RECEIPT.
PASSPORT PHOTO GUIDELINES Please find below the photo guidelines
for submitting a passport photo to EMGS. Kindly note that this is
important since the same picture will be used on the Immigration
System as well as printed on the iKad. Institution will be
requested to adhere to the guidelines below to avoid any delay in
processing as well as avoiding any untoward issues
with law enforcement officials checking the iKad.
1. In color and identical, not black and white.
2. Taken against a WHITE background.
3. Your photo must be professionally printed and 45 millimetres
(mm) high x 35mm wide. Please do not use photos that have been cut
down from larger pictures. In the examples
below, the one on the left shows the correct proportions. The
image on the right shows incorrect proportions. 4. When scanning
and uploading the passport picture in STARS please ensure that
there is no
white border surrounding the photo as this may affect the
dimensions of the image.
Therefore, please remove the white border before uploading the
student’s picture. In the
examples, the one on the left shows the correct proportions. The
image on the right
shows Incorrect proportions.
5. Subjects should wear formal wear; collared and smart wear; NO
BRIGHT COLORS ONLY DARK COLORS. This also includes for
headscarves / hijab wearers.
6. Free from shadows.
7. Digital enhancements or changes are not acceptable.
8. Taken with the eyes open and clearly visible (with NO
SUNGLASSES OR
SPECTACLES and no hair across the eyes).
9. No objects such as dummies or toys, or other people
visible.
10. With the subject facing forward, looking straight at the
camera; with a
neutral expression with the mouth closed (no grinning, frowning
or
raised eyebrows); sharp focus and clear; free from “redeye”.
11. Taken of the full head, without any covering exceptional to
women with
hijab / head scarf only; make sure the facial features are
clearly visible from
the bottom of the chin to the crown of the head.
12. Strictly NO CAP ALLOWED.
13. Printed professionally or taken in a
passport photo booth. Photos printed at
home is unlikely to be of an acceptable
standard.
14. Have the person’s full name on the back of each photograph
(IF SUBMISSION
IS MADE MANUALLY ONLY).
VISA PASS FEES
COUNTRY FEES (RM)
CHINA 288.40
FINLAND 265.40
PHILIPINE 294.40
INDIA 308.40
INDONESIA 273.40
JAPAN 258.40
KOREA 288.40
MYANMAR 277.90
MALDIVES 258.40
SLOVAKIA 277.70
SRI LANKA 273.40
SUDAN 271.30
SAUDI ARABIA 275.60
SINGAPORE 258.40
VIETNAM 271.40
OTHERS 278.40 SIGNATURE Applicant ISSU Staff
DATE
