EXPORT PROCESSING ZONES AUTHORITY · The Export Processing Zones Authority ... Airtel, Orange and Yu scratch cards ... 2018 Provision of fumigation and pest control services

EPZA Tender No 25 / 2016 - 2018

Tender for the pre-qualification of suppliers for goods, works and services for the

financial years 2016 – 2017 / 2017 - 2018

EXPORT PROCESSING ZONES

AUTHORITY P.O. BOX 50563 – 00200

ATHI RIVER

EPZA TENDER NO. 25/ 2015 - 2016

TENDER FOR THE PRE – QUALIFICATION OF

SUPPLIERS FOR GOODS, WORKS AND SERVICES

FOR THE FINANCIAL

YEARS 2016–2017 / 2017-2018

GENERAL PURCHASES, GENERAL SERVICES,

CONSULTANCY SERVICES AND

MAINTENANCE SERVICES CATEGORIES

(MAY 2016)

EPZA Tender No 25/2015- 2016


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TABLE OF CONTENTS

PAGE

SECTION I – INVITATION TO TENDER .................................................... 3

SECTION II – FORMAT AND SIGNING OF TENDERS ............................. 11

APPENDIX TO INSTRUCTIONS TO TENDERERS .................................... 13

SPECIAL REQUIREMENTS FOR SPECIALIZED WORKS ......................14-15

EVALUATION CRITERIA ...................................................................15-18

SECTION III – SCHEDULE OF REQUIREMENTS .................................19-22

SECTION IV - CONFIDENTIAL BUSINESS QUESTIONNAIRE ................... 23

DECLARATION FORM ........................................................................... 32

SECTION V: - FORMAT OF CURRICULUM VITAE .................................. 33

LITIGATION HISTORY ........................................................................... 39



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SECTION I – INVITATION TO TENDER

EXPORT PROCESSING ZONES AUTHORITY

TENDER NOTICE

EPZA TENDER No. 25/2015-2016

PRE-QUALIFICATION OF SUPPLIERS OF GOODS, WORKS AND SERVICES FOR THE

FINANCIAL YEAR 2016-2017/2017-2018

Introduction

The Export Processing Zones Authority (EPZA) is a state Corporation under the Ministry of

Industry, Investment and Trade. EPZA is mandated to promote, attract and facilitate export

oriented investments under Kenya’s Free Zones as provided for under the EPZ Act Cap 517,

Laws of Kenya.

EPZA invites applications from interested and competent firms processing the requisite

skills, resources and experience for the pre-qualification of suppliers for the under listed

categories for the financial years 2016-2017 and 2017-2018.



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1.CODE NO. – EPZA/GP/2016-2018 CATEGORY – GENERAL PURCHASE

ITEM NO. ITEM DESCRIPTION

GP/001/2016 – 2018

Supply and Delivery of General Office Stationery, Printed Office Stationery,

Printed Forms, File Folders Etc

GP/002/2016 – 2018 Printing of Brochures, Magazines, Christmas Cards, Calenders, Diaries, Wall

Planners, Booklets & Newsletters, Infopack And Other Branded Promotional

Materials And Clothing E.G T-Shirts, Kikoys, Branded Caps Etc, Gift Items E.G

Handicrafts, Banners(Roll Up And Drop Down), Designing And Mounting Of

Shows Exhibits And Display

GP/003/2016 – 2018 Supply, delivery and Installation of computers, laptops, printers, computer

equipment, hardware and related accessories,

GP/004/2016 – 2018 Supply, Delivery and Installation of audio visual equipment, public address

system, projectors, electric screens, whiteboard and related items

GP/005/2016 – 2018 Supply and delivery of toners, cartridges and dot matrix ribbons for printers

GP/006/2016 – 2018 Supply and delivery of general office equipment, office furniture and fittings

and safes.

GP/007/2016 – 2018 Supply and delivery of carpets, upholstery, blinds and related materials

GP/008/2016 – 2018 Supply and delivery of staff uniforms, riding gear, protective gear and clothing

GP/09/2016 – 2018 Supply of safety equipment and first aid kits replenishing

GP/010/2016 – 2018 Supply of fresh cut flowers and flower/floral arrangements

GP/011/2016 – 2018 Supply and delivery of newspapers, magazines, periodicals and publications

GP/012/2016 – 2018 Supply and delivery of library books and other resource materials

GP/013/2016 – 2018 Supply and delivery of calling cards e.g. Safaricom, Airtel, Orange and Yu

scratch cards

GP/014/2016 – 2018 Supply and delivery of bottled water, leasing of dispensers and maintenance

of dispensers

GP/015/2016 – 2018 Supply and delivery of milk

GP/016/2016 – 2018 Supply and delivery of electrical fittings

GP/017/2016 – 2018 Supply and delivery of water pipes, water accessories and fittings, plumbing

items and related water items and equipment

GP/018/2016 – 2018 Supply and delivery of water meters

GP/019/2016 – 2018 Supply and leasing of water bowsers and exhausters

GP/020/2016 – 2018 Supply and delivery of water pumps and waste water pumps

GP/021/2016 – 2018 Supply and delivery of water and waste water treatment chemicals and re-

agents

GP/022/2016 – 2018 Supply , delivery and Installation of generators

GP/023/2016 – 2018 Supply and delivery of general hardware, gardening and maintenance items

GP/024/2016 – 2018 Supply and delivery of agricultural equipment

GP/025/2016 – 2018 Supply and delivery of cleaning materials, soaps, detergents & disinfectants

GP/026/2016 – 2018 Supply and delivery of tyres, tubes & batteries

GP/027/2016 – 2018 Supply and delivery of paint

GP/028/2016 – 2018 Supply of tree, flower and plant seedlings

GP/029/2016– 2018 Supply of Flags and Flag holder for different countries

GP/030/2016-2018 Supply and delivery of pocket phone radios and accessories

GP/31/2016 – 2018 Supply and delivery of physical security equipment, scanners, walk through

detectors, handheld metal detectors and search mirror

GP/32/2016-2018 Supply and installation of Air conditioning equipment.

GP/33/2016-2018 Supply of kitchen items i.e cookers, fridges, cutlery and gas



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2.CODE NO. – EPZA/GS/2016-2018 CATEGORY – GENERAL SERVICES


GS/001/2016 – 2018 Provision of document scanning and electronic document management

system , archiving of old records services

GS/002/2016 – 2018 Provision of asset marking/tracking of assets system

GS/003/2016 – 2018 Provision of signage services, graphic designer services, exhibition stand

services, construction, decoration and branding, corporate branding,

communication and marketing services, event management services, media

liaison services and media coverage, activation services, public relation

services, photography, videography and documentary production services,

publicity and advertising services through print, electronic and social

media, outdoor displays and billboards

GS/004/2016 – 2018 Provision of interior décor services

GS/005/2016 – 2018 Provision of delivery and courier services

GS/006/2016 – 2018 Provision of travel agency services, air ticketing and travel arrangements –

IATA registered.

GS/007/2016 – 2018 Provision of structured cabling, wireless services and network equipment

GS/008/2016 – 2018 Provision of website hosting and maintenance services

GS/009/2016 – 2018 Provision of mailing system

GS/010/2016 – 2018 Provision of computer software, licenses and antivirus services, Supply and

Provision of GIS software and equipment, engineering survey software and

equipment (GIS, GPS, leak detectors and training services), investor and

customer database – CD ROM or Web based subscription services and ICT

Software & Applications

GS/011/2016 – 2018

Provision of wide area network services, supply, delivery, installation and

commissioning of IP Phones and telecommunication equipment, Supply,

delivery and Installation of CCTV equipment and services, Supply and

Provision of TV equipment and services

GS/012/2016 – 2018 Provision of audio visual services, public address system, hiring of projector

and electric screens

GS/013/2016 – 2018

Provision of sanitary services, cleaning services, upholstery, parquet and

carpet cleaning services

GS/014/2016 – 2018 Provision of fumigation and pest control services

GS/015/2016 – 2018 Provision of landscaping, maintenance and upkeep of flowers and plants

services

GS/016/2016 – 2018 Provision of security services

GS/017/2016 – 2018 Provision of hospitality, meeting venue, and catering services

GS/018/2016 – 2018 Hiring of tents, tables and seats

GS/019/2016 – 2018 Provision of transport, car hire and taxi services

GS/020/2016 – 2018 Provision of towing, recovery of motor vehicles, motor cycles and tractor

services

GS/021/2016 – 2018 Provision of alarm and car track systems

GS/022/2016 – 2018 Provision of debt collection services

GS/023/2016 – 2018 Provision of auctioneering services

GS/024/2016 – 2018 Provision of legal services

GS/025/2016 – 2018 Provision of property and land valuation services

GS/026/2016 – 2018 Provision of insurance brokerage services

GS/027/2016 – 2018 Prequalification of insurance underwriters

GS/028/2016 – 2018 Provision of translation services – English to Kiswahili, French, German,

Japanese, Korean, Chinese, Arabic and Spanish



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GS/029/2016 – 2018 Provision of clearing and forwarding services

GS/030/2016 – 2018 Supply of motor vehicles & customized utility vehicles

GS/031/2016 – 2018 Provision of lift inspection services, Supply installation, commissioning and

maintenance of lifts

GS/032/2016 – 2018

Provision of computer system and cybercrime investigations services,

Provision of digital forensic investigations, recovery of data and email

information services

GS/033/2016 – 2018 Provision of garbage collection and disposal services

GS/034/2016 – 2018 Provision of laboratory services for drinking water and wastewater quality

analysis

GS/35/2016-2018 Provision of Legal Audit services and Governance Audit

3. CODE NO. – EPZA/CW/2016-2018CATEGORY – CONSULTANCY WORKS


CW/001/2016 – 2018 Consultants for Market Research & Surveys

CW/002/2016 – 2018 Consultants for change management

CW/003/2016 – 2018 Consultants for performance evaluation, performance analysis and capacity

development

CW/004/2016 – 2018 Provision of consultancy services in management, human resources training

and team building

CW/005/2016 – 2018 Provision of human resources recruitment and selection services

CW/006/2016 – 2018 Provision of ICT consultancy and training services

CW/007/2016 – 2018 Consultants for strategic planning and business planning

CW/008/2016 – 2018 Consultants for integrity training

CW/009/2016 – 2018 Consultants for risk management

CW/010/2016 – 2018 Consultants for feasibility studies

CW/011/2016 – 2018 Consultants for architectural services

CW/012/2016 – 2018 Consultants for structural engineers

CW/013/2016 – 2018 Consultants for civil engineers, water and waste water works

CW/014/2016 – 2018 Consultants for quantity surveyors

CW/015/2016 – 2018 Consultants for mechanical engineers

CW/016/2016 – 2018 Consultants for electrical engineers

CW/017/2016 – 2018 Consultants for land surveyors

CW/018/2016 – 2018 Consultants for civil engineering survey services

CW/019/2016 – 2018 Consultants for property valuers

CW/020/2016 – 2018 Consultants for property managers

CW/021/2016 – 2018 Consultants for urban & physical planning

CW/022/2016 – 2018 Consultants for environment impact, strategic environmental Assessment

Studies and environment audits

CW/023/2016 – 2018 Provision of firefighting equipment and training services

CW/024/2016 – 2018 Provision of training on disability and gender mainstreaming, training on

drug abuse, training on HIV/AIDS

CW/025/2016 – 2018 Provision of foreign languages training

CW/026/2016 – 2018 Provision of legal services

CW/027/2016 – 2018 Provision of short term training courses on water and waste water

management

CW/028/2016 – 2018 Outsourcing for piece work labour services

Consultants for master planning of EPZ zones

CW/029/2016 – 2018 Provision of security management and awareness training, security

consultancy and risk assessment services



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CW/030/2016 – 2018 Provision of work place health and safety audits

4.CODE NO. – EPZA/MS/2016-2018CATEGORY – MAINTENANCE SERVICES


MS/001/2016 – 2018 Repairs, refurbishment and maintenance of buildings (small works

contractors), Building, civil works and general contractors

MS/002/2016 – 2018 Repair and maintenance of toilets, plumbing and drainage works

MS/003/2016 – 2018 Repairs servicing and maintenance of Lifts

MS/004/2016 – 2018 Repairs, servicing and maintenance of generators

MS/005/2016 – 2018 Repairs, servicing and maintenance of air conditioning equipment

MS/006/2016 – 2018 Repairs and maintenance of firefighting equipment

MS/007/2016 – 2018 Repairs, servicing and maintenance of computers, printers, photocopiers,

UPS, servers, anti-virus/ IT security solutions, Local/ Wide Area Network

and Wireless Network etc, maintenance of PABX, telephone &

telecommunication equipment, audio visual equipment, public address

system, LCD projectors and electric screens

MS/008/2016 – 2018 Repairs, servicing and maintenance of office equipment

MS/009/2016 – 2018 Repairs, servicing and maintenance of office furniture and fittings

MS/010/2016 – 2018 Repair and maintenance of motor vehicles / garages

MS/011/2016 – 2018 Repair and maintenance of tractors and other agricultural equipment

MS/012/2016 – 2018 Provision of sewerage system unblocking services

MS/013/2016 – 2018 Repair and maintenance and servicing of boilers and incinerators

MS/014/2016 – 2018 Repair, servicing and maintenance of water pumps and motors

MS/015/2016 – 2018 Repair, maintenance and servicing of fire hydrants, bulk flow meters,

testing and calibration

MS/016/2016 – 2018 Provision of welding and fabrication works

MS/017/2016 – 2018 Provision of crane services for maintenance and repair of street lights

MS/018/2016 – 2018 Periodic cleaning of transformer and high tension panel rooms

MS/019/2016 – 2018 Provision of borehole services, sub-mercible and surface pump servicing

MS/020/2016 – 2018 Provision of water tinkering and exhauster services

MS/021/2016 – 2018 Pre-qualification of contractors for electro – mechanical works



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Interested, eligible and competent firms may obtain further information and inspect the pre-

qualification documents detailing the requirements from EPZA Procurement Offices on 01st

Floor, Administration Building ,Viwandani Road, off Nairobi – Namanga Highway, during

normal working hoursand upon payment of a non-refundable fee of Kshs.1,000.00 per set of

documents for each category in cash or bankers cheque payable to the cashier on second

floor, at the Export Processing Zones Authority Offices, Administration Building, located on

Viwandani Road, off Nairobi – Namanga Highway –Kitengela.

The applicant or his / her agent will pick tender document at the procurement office, 01st

floor of the same building upon production of a payment receipt.

Completed pre-qualification documents in plain sealed outer envelope enclosing separately

sealed envelopes (in “Original” and “two copies” properly bound) ALL clearly marked

EPZA TENDER NO: 25/2015-2016 - PRE-QUALIFICATION OF SUPPLIERS: - CATEGORY …….

CODE NO. ……. and addressed to:-

THE CHIEF EXECUTIVE OFFICER

EXORT PROCESSING ZONES AUTHORITY

P O BOX 50563-00200

NAIROBI

Should be deposited in the Tender Box on Ground Floor, Administration Building,

Viwandani Road, off Nairobi – Namanga Highway on or before 24th May, 2016 at 11.00 a.m.

local time. Pre-qualification documents will be opened immediately thereafter in the

Conference Room on Ground floor, of the same building in the presence of bidder

representatives who choose to attend.

EPZAWILL ENTER INTO FRAMEWORK CONTRACTING AGREEMENTS FOR

APPROPRIATE/SELECTED SERVICES.

EPZA reserves the right to accept or reject any application either in whole or in part without

giving reasons for either rejection or acceptance. Late applications shall be rejected.

Electronic bidding shall not be permitted. Canvassing will lead to automatic disqualification.

Youth, Women and Persons With Disabilities are encouraged to apply.

NB: The original receipt issued upon payment shall be attached to the tender documents

submitted to EPZA as proof of payment. Any application presented without the original

receipt shall be rejected at preliminary evaluation stage.

Note that the Ksh 1,000 (One Thousand Shillings) non-refundable fee is payable for each

category that a bidder wishes to be pre-qualified.



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INTRODUCTION

Export Processing Zones Authority (EPZA) is a statutory body established in 1990 through an

Act of Parliament (The EPZA Cap 517, Laws of Kenya) with the main objective of promoting

and facilitating export oriented investments and to develop an enabling environment for

such investments. It is responsible for facilitating the implementation of new investment

projects, providing after care services for new and existing investments.

The Athi River Export Processing Zone is Kenya’s largest and leading industrial park,

designed to offer your export-oriented project an ideal location. The Zone offers the best of

both worlds: world class infrastructure and services; generous tax incentives and a

supportive, business friendly operating system; all within a spacious, green, well

maintained park environment.

The Export Processing Zone (EPZA) presents the best opportunity for growth, development

and wealth creation for your business ambitions. Our main interest is to assist you attain

your goals through our “Open Door Policy” and investor centered culture.

As the official organ mandated by the Kenyan government to promote, attract and facilitate

investment, we are keen on cultivating a suitable investment climate that will help you

capitalize on untapped opportunities in East Africa, the whole of the African Continent and

the world.

Kenya the leading economy in East Africa, Kenya’s strategic location, extensive business

regulatory reforms intended to substantially lower the cost of doing business and its well

developed business infrastructure, makes it a natural choice for investors whilst Kenyan

exports enjoy preferential access to world markets under a number of special access and

duty reduction programmes.

Mission

To enhance economic and social development in Kenya by promoting, facilitating and

creating enabling environment for investments in Kenya’s Export processing Zones and

Special Economic Zones (SEZs).

Vision

A leading agency contributing to the socio-economic growth and transformation of Kenya

into a global hub for investment and trade.

CORE VALUES

Customer Focus

Innovation and Creativity

Speedy Response

Team Work

Institutional Loyalty and Patriotism

Accountability

Integrity and Fairness

Community Social Responsibility



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The following incentives are granted to EPZ companies

TAX BENEFITS

10 year corporate income tax holiday and a 25% tax rate for a further 10 years

thereafter (except for EPZ commercial enterprises)

10 year withholding tax holiday on dividends and other remittances to non-resident

parties (except for EPZ commercial licence enterprises)

Perpetual exemption from VAT and customs import duty on inputs – raw

materials, machinery, office equipment, certain petroleum fuel for boilers and

generators, building materials, other supplies. VAT exemption also applies on local

purchases of goods and services supplied by companies in the Kenyan customs

territory or domestic market. Motor vehicles which do not remain within the zone are

not eligible for tax exemption.

o Perpetual exemption from payment of stamp duty on legal instruments

o 100% investment deduction on new investment in EPZ buildings and machinery,

applicable over 20 years .

• Easier Procedures and Smoother Operations:-

o Operation under essentially one licence issued by EPZA. EPZA seeks to minimize

bureaucracy and administrative procedures and facilitate licensing, set up and

operations of EPZ projects. This includes exemption from compliance with various laws

such as the Import, Export and Essential Supplies Act, the Standards Act, the Industrial

Registration Act, the Factories Act, and the Statistics Act. The EPZ Authority acts as the

primary licensing and regulatory agency on behalf of the government, and collects the

necessary information and data from the companies

o Rapid Project approval and licencing within 30 days (with exception of projects

requiring environmental licence from National Environmental Management Agency

NEMA)

o No Exchange Controls –liberalised foreign exchange regime and easy repatriation

of capital and profits, access to foreign currency accounts, domestic and offshore

borrowing.

o Onsite customs documentation and inspection by Customs Staff. All zones have

a resident Customs office for on-site customs documentation and clearance. A Senior

Revenue Officer is attached to the EPZA management to assist in all matters relating to

customs and excise.

o Unrestricted investment by foreigners

o One Stop Shop service for facilitation and aftercare – EPZA Investor Support

Division assists new companies and provide help and advice in the areas of staff

recruitment, labour regulations, work permits, import-export logistics, application for

utility connections, registration with tax authorities etc.

• Physical Infrastructure Benefits:-

All zones are built to exacting international standards and provide facilities

suited to export production



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Serviced land and ready factory buildings are available for sale or lease to

licensed EPZ companies. Water, sewerage, electricity, all weather roads and an

illuminated perimeter fence or wall are standard requirement for zones.

Zone developers provide 24 hour security, street lighting, landscaping and street

cleaning services in the zones. Private garbage collection firms are retained do dispose

of normal office waste.

Office premises and storage warehouses are available for lease in most zones.

This document constitutes a formal tender request for the Pre-qualification of suppliers for

the financial years 2016-2017 / 2017-2018.

Should any query be raised concerning a matter of principle, Export Processing Zones

Authority will clarify this with all vendors at the earliest opportunity.

Contact details

All enquiries and correspondence regarding the tender should be addressed through letter

or email to:

The Chief Executive Officer

Export Processing Zones Authority

Administration Building

Viwandani Road, off Nairobi Namanga Highway

P.O. Box 50563-00200

Nairobi

E-mail [email protected]

Office Tel: +254 45 6626421-2



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2.16 Format and Signing of Tender

2.16.1 The Tenderer shall prepare three copies of the tender, clearly marking each “ORIGINAL TENDER” and “TWO COPIES OF TENDER,” as appropriate. In

the event of any discrepancy between them, the original shall govern.

2.16.2 The original and all copies of the tender shall be typed or written in indelible

ink and shall be signed by the tenderer or a person or persons duly

authorized to bind the tenderer to the contract. All pages of the tender, except

for unamended printed literature, shall be initialled by the person or persons

signing the tender.

2.16.3 The tender shall have no interlineations, erasures, or overwriting except as

necessary to correct errors made by the tenderer, in which case such

corrections shall be initialled by the person or persons signing the tender.

2.17 Sealing and Marking of Tenders

2.17.1 The Tenderer shall seal the original and each copy of the tender in separate envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.” The

envelopes shall then be sealed in an outer envelope.

2.17.2 The inner and outer envelopes shall:

(a) Be addressed to EPZA at the address given on the Invitation to Tender.

(b) Bear Tender No. 25/ 2015 - 2016 TENDER FOR THE PRE -

QUALIFICATION OF SUPPLIERS FOR GOODS, WORKS AND

SERVICES FOR FINANCIAL YEARS 2016- 2017 / 2017 – 2018 and the

words “DO NOT OPEN BEFORE 11.00 a.m. local time on 24th May,

2016.

2.17.3 The inner envelopes only shall also indicate the name and address of the

tenderer to enable the tender to be returned unopened in case it is declared

“late”.

2.17.4 If the outer envelope is not sealed and marked as required by paragraph

2.17.2, EPZA will assume no responsibility for the tender’s misplacement or

premature opening.

2.18 Deadline for Submission of Tenders

2.18.1 Tenders must be received by EPZA at the address specified under paragraph 2.17.2 not later than 11.00 a.m. on 24th May, 2016.



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2.18.2 EPZA may, at its discretion, extend this deadline for the submission of tenders

by amending the tender documents, in which case all rights and obligations of

EPZA and candidates previously subject to the deadline will therefore be

subject to the deadline as extended

2.18.3 Bulky tenders which will not fit in the tender box shall be received by EPZA

as provided for in the Appendix.

2.20 Opening of Tenders

EPZA will open all pre-qualification documents in the presence of tenderers’ representatives who choose to attend, after 11.00 a.m. on 24th May, 2016 in

the Conference Room on 1st floor, Administration Building at Export

Processing Zones Authority.

The tenderers’ representatives who are present shall sign a tender opening

register evidencing their attendance.

2.20.1 The tenderers’ names, tender modifications or withdrawals, tender prices,

discounts and the presence or absence of requisite tender security and such

other details as EPZA, at its discretion, may consider appropriate, will be

announced at the opening.

2.20.2 EPZA will prepare minutes of the tender opening.

2.21 Clarification of Tenders

2.21.1 To assist in the examination, evaluation and comparison of tenders EPZA may,

at its discretion, ask the tenderer for a clarification of its tender. The request

for clarification and the response shall be in writing, and no change in the

prices or substance of the tender shall be sought, offered, or permitted.

2.21.2 Any effort by the tenderer to influence EPZA in EPZA’s tender evaluation,

tender comparison or contract award decisions may result in the rejection of

the tenderers’ tender.



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APPENDIX TO INSTRUCTIONS TO TENDERERS

The following information for the Pre- qualification of suppliers for goods, works and

services shall complement, supplement, or amend, the provisions on the instructions

to tenderers. Wherever there is a conflict between the provisions of the instructions

to tenderers and the provisions of the appendix, the provisions of the appendix

herein shall prevail over those of the instructions to tenderers.

Instruction to tender

reference

Particulars of Appendix to instructions to tenderers

2.1 Eligible tenderers shall be registered Firms

2.15.2 (b)

The tender shall be closing on 24th May 2016 at

11.00a.m local time.

2.16.1

Not later than 11.00a.m local time on 24th May 2016

2.16.3 Bulky tender documents shall be received in properly

sealed envelopes as per instruction at the Procurement

Managers’ office on 01st Floor; and entered in a

register for receipt of bulk documents and signed for

by the delivering person provided they are delivered

earlier than one (1) hour before the closing time, after

which the tenderer shall be required to place the

tender documents at the tender box designated area.

2.18.1 After 11.00a.m local time on 24th May 2016

2.20 & 2.22

In addition, the evaluation criteria provided in the

special condition of contract shall be taken into

account

2.21 The contract period for this pre-qualification shall be

two (2) years upon satisfactory performance. Annual

Supplier Evaluation shall be carried out to evaluate

performance of suppliers



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SPECIAL REQUIREMENTS FOR SPECIALIZED WORKS

EPZA/CW/ …./2016-2018 CATEGORY - CONSUTANCY WORKS

ITEM NO. REQUIREMENT

CW/001-009/2016 – 2018 Firms in these categories to attach registration certificates from the relevant

registration bodies. Membership Certificates to relevant professional

organization should be attached.

CW/011/2016 – 2018 Architectural services – Firm Registration Certificate from the Board of

Registration of Architects and Quantity Surveyors and/or any other relevant

body

CW/012/2016 – 2018 Structural engineers – Firm Registration Certificate from the Engineers

Registration Board and/or any other relevant body

CW/013/2016 – 2018 Civil engineers – Firm Registration Certificate from the Engineers


CW/014/2016 – 2018 Quantity surveyors – Firm Registration Certificate from the Board of

Registration of Architects and Quantity Surveyors and/or any other relevant

body

CW/015/2016 – 2018 Mechanical engineers – Firm Registration Certificate from the Engineers


CW/016/2016 – 2018 Electrical engineers – Firm Registration Certificate from the Engineers


CW/017/2016 – 2018 Land surveyors – Firm Registration Certificate from the Land Surveyors

Board and/or any other relevant body

CW/019/2016 – 2018 Property Valuers – Firm Registration Certificate from the Valuation

Registration Board and any other relevant body

CW/020/2016 – 2018 Property Managers – Firm Registration Certificate from the Property and

Estates Management Board and/or any other relevant body

CW/021/2016 – 2018 Urban and physical Planning – Firm Registration Certificate from the Physical

Planners Registration Board and/or any other relevant body

EPZA/MS/…../2016-2018 CATEGORY – MAINTENANCE SERVICES


MS/001-002/2016 – 2018 Repairs & maintenance of buildings – Attach firm registration certificate for

category registered from relevant registration authority and/or any other

relevant body e.g National Construction Authority

MS/003/2016 – 2018 Repairs, maintenance and servicing of Lifts – Attach firm registration

certificate for category registered from relevant registration authority

and/or any other relevant body

MS/004/2016 – 2018 Repairs & maintenance of Generators – Attach firm registration certificate for

category registered from relevant registration authority and/or any other

relevant body

MS/005/2016 – 2018 Repairs & maintenance of Air conditioning Equipment – Attach firm registration



MS/006/2016 – 2018 Repairs & maintenance of Firefighting Equipment – Attach firm registration



MS/007/2016 – 2018 Repairs, servicing and maintenance of computers, printers, photocopiers, UPS,

servers, anti-virus/ IT security solutions, Local/ Wide Area Network and Wireless

Network etc, maintenance of PABX, telephone & telecommunication equipment,

audio visual equipment, public address system, LCD projectors and electric screens – Attach firm registration certificate for category registered from

relevant registration authority and/or any other relevant body

MS/010/2016 – 2018 Repair & maintenance of motor vehicles / garages – Attach firm registration



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certificate with the Chief Mechanical Engineer from the relevant ministry


MS/011/2016 – 2018 Repair & maintenance of tractors and other agricultural equipment – Attach firm

registration certificate with the Chief Mechanical Engineer from the

relevant ministry and/or any other relevant body

MS/012/2016 – 2018 Provision of sewerage unblocking services – Attach firm registration

certificate from the relevant ministry and/or any other relevant body if

applicable

MS/013/2016 – 2018 Repair, servicing & maintenance of boilers and incinerators – Attach firm

registration certificate from the relevant ministry and/or any other relevant

body if applicable

MS/014/2016 – 2018 Repair, servicing & maintenance of water pumps and motors – Attach firm


body if applicable

MS/015/2016 – 2018 Repair & maintenance of fire hydrants, bulk flow meters, testing and calibration – Attach firm registration certificate from the relevant ministry and/or any

other relevant body if applicable

MS/016/2016 – 2018 Provision of crane services for maintenance and repair of street lights Attach

firm registration certificate from the relevant ministry and/or any other

relevant body if applicable

MS/017/2016 – 2018 Periodic cleaning of transformer and high tension panel rooms – Attach firm


body if applicable

MS/018/2016 – 2018 Provision of borehole services, sub-mercible and surface pump servicing–

Attach firm registration certificate from the relevant ministry and/or any

other relevant body if applicable

MS/019/2016 – 2018 Provision of water tinkering and exhauster services – Attach firm registration

certificate from the relevant ministry and/or any other relevant body if

applicable

MS/020/2016 – 2018 Pre-qualification of contractors for electro-mechanical works – Attach firm


body if applicable



financial years 2016 – 2017 / 2017 - 2018

17

4.3 SPECIAL CONDITIONS OF CONTRACT

EVALUATION CRITERIA

STAGE ONE

4.3.1 Preliminary evaluation of open tenders

The evaluation committee shall first conduct a preliminary evaluation to

determine whether –

i. the tender has been submitted in the required format;

ii. the tender has been signed by the person lawfully authorised to do so; -

signed proclamation on Pg 28

iii. the required number of copies of the tender have been submitted;

the tender is valid for the period required; and

v. all required documents and information have been submitted.

4.3.2 (a) Statutory / Mandatory requirements

1. Certificate of company / firm incorporation

2. Kenya Revenue Authority Pin certificate

3. Valid Tax compliance certificate

4. Valid NHIF and NSSF Compliance

5. Details of directorship/ownership with respective shareholding and details of

citizenship

6. Audited Financial Statement for the last three (3) years signed by a company director and auditing firm (within 2012 and 2015)

7. Proven physical location and address of the firm (Attach copy of lease)

8. Duly filled and signed confidential business questionnaire

9. Statement of verification that the Firm is not debarred in the Matter of Public

Procurement and Disposal Act 2005. (Pg 32)

10. Duly filled curriculum vitae for Consultancy and Maintenance Works Only

11. Litigation history (Pg 39)

12. Valid certificate of registration with the relevant registration body / authority

or certificates of membership to professional organization for general

services, consultancy and maintenance works categories.



financial years 2016 – 2017 / 2017 - 2018

18

4.3.2 (b) Statutory / Mandatory requirements for firms registered under Youth,

Women and Persons With Disabilities categories.

1. Certificate of company / firm incorporation

2. Kenya Revenue Authority Pin certificate

3. Certificate of Registration for Youth, Women and Persons With Disabilities

categories.

4. Valid Tax compliance certificate

5. Duly filled curriculum vitae for Consultancy and Maintenance Works Only

6. Valid certificate of registration with the relevant registration body / authority

or certificates of membership to professional organization for general

services, consultancy and maintenance works categories.

7. Statement of verification that the Firm is not debarred in the Matter of Public

Procurement and Disposal Act 2005. (Pg 32)

8. Litigation History (Pg 39)

NB: The original receipt issued upon payment shall be attached to the

application as proof of payment and any application presented without the

original receipt shall not be considered.

Tenders which do not satisfy any of the above requirements (clause 4.3.1 &

4.3.2) shall be rejected.

YOUTH, WOMEN AND PERSONS WITH DISABILITIES ENTERPRISES SHALL BE

EXEMPTED FROM TECHNICAL EVALUATION.



financial years 2016 – 2017 / 2017 - 2018

19

STAGE TWO

4.3.3 Technical Evaluation

(Documentary evidence must be provided for each requirement – non

compliance shall lead to disqualification or nil points)

NB: Cut off shall be 70% to qualify to be shortlisted as a pre-qualified supplier.

A. RELEVANT EXPERIENCE (Total 40 Marks)

Details of experience and past performance for a minimum of five corporate clients on Provision of Similar Services within the past five years each with

value of not less than 1 million per annum. Each project should include name

of client/firm, clear physical address and contact persons. (Attach award letters,

Local Purchase / Service Orders or signed contracts as evidence / proof of contract) (40 Points)

a) Details of projects to include the following (8 Points on each project)

i) Name of project – (1 Point)

ii) Address of project- (1 Point)

iii) Contact persons- (1 Point)

iv) Their values (1 million per annum and above) – (2 Points) below 1 million

(0 Points)

v) Proof of such contracts (Attach award letters, LPO’s, LSO or signed

contracts) – (3 Points)

Less number of projects in (a)– (Pro-rate)

If no award letters/completion certificates are attached – (0 Points for the entire

project)

NB: Clients will be contacted to verify the information given.

B. BUSINESS SUPPORT (Total 25 Marks)

a) Litigation History (5 Points)

The applicant should provide accurate information on any litigation / arbitration

resulting from contracts completed or under its execution over the last five years. A

consistent history of awards against the applicant may result in failure of the

application.

b) Proof of Financial ability (10 Points)

i. Bank statements (certified) for the past 12 months (5 points)

ii. Average annual turnover of at least Kshs Three (3) million. (5 Points)



financial years 2016 – 2017 / 2017 - 2018

20

c) Appointed bankers (2 Points)

Name and contacts of appointed bankers. (1 Point)

Letter of authority from the bidder authorizing Export Processing Zones Authority to seek reference from the appointed bankers (1 Points)

d) Access to lines of credit from a reputable financial institution (8 points)

- A firm commitment letter from a reputable financial institution on access to lines of credit. (8 Points)

C. REFERENCES (Total 20 Marks)

Attach letters of recommendation from referees

Five letters – (4 Points each)

Less than five letters – (Pro rate)

Please note that LPO’s or award letters shall not be treated as reference letters.

Proper recommendation from satisfied clients for work performed or services

provided shall be required.

D. OTHER REQUIREMENTS (Total 15 Marks)

- Binding of documents – (5 Points)

- A firm commitment letter on acceptance of a credit period of 90 days – (5

Marks)

- Special requirements for specialized works i.e. Registration / Membership

Certificates from relevant authorities / professional bodies (for consultancy works, maintenance services and general services) - (5

Marks)

NB: Cut off shall be 70% to qualify to be shortlisted as a pre-qualified supplier.



financial years 2016 – 2017 / 2017 - 2018

21

SECTION III – SCHEDULE OF REQUIREMENTS.

1.CODE NO. – EPZA/GP/2016-2018 CATEGORY – GENERAL PURCHASE


GP/001/2016 – 2018

Supply and Delivery of General Office Stationery, Printed Office Stationery,

Printed Forms, File Folders Etc

GP/002/2016 – 2018 Printing of Brochures, Magazines, Christmas Cards, Calenders, Diaries, Wall

Planners, Booklets & Newsletters, Infopack And Other Branded Promotional

Materials And Clothing E.G T-Shirts, Kikoys, Branded Caps Etc, Gift Items E.G

Handicrafts, Banners(Roll Up And Drop Down), Designing And Mounting Of

Shows Exhibits And Display

GP/003/2016 – 2018 Supply, delivery and Installation of computers, laptops, printers, computer

equipment, hardware and related accessories,

GP/004/2016 – 2018 Supply, Delivery and Installation of audio visual equipment, public address

system, projectors, electric screens, whiteboard and related items

GP/005/2016 – 2018 Supply and delivery of toners, cartridges and dot matrix ribbons for printers

GP/006/2016 – 2018 Supply and delivery of general office equipment, office furniture and fittings

and safes.

GP/007/2016 – 2018 Supply and delivery of carpets, upholstery, blinds and related materials

GP/008/2016 – 2018 Supply and delivery of staff uniforms, riding gear, protective gear and clothing

GP/09/2016 – 2018 Supply of safety equipment and first aid kits replenishing

GP/010/2016 – 2018 Supply of fresh cut flowers and flower/floral arrangements

GP/011/2016 – 2018 Supply and delivery of newspapers, magazines, periodicals and publications

GP/012/2016 – 2018 Supply and delivery of library books and other resource materials

GP/013/2016 – 2018 Supply and delivery of calling cards e.g. Safaricom, Airtel, Orange and Yu

scratch cards

GP/014/2016 – 2018 Supply and delivery of bottled water, leasing of dispensers and maintenance

of dispensers

GP/015/2016 – 2018 Supply and delivery of milk

GP/016/2016 – 2018 Supply and delivery of electrical fittings

GP/017/2016 – 2018 Supply and delivery of water pipes, water accessories and fittings, plumbing

items and related water items and equipment

GP/018/2016 – 2018 Supply and delivery of water meters

GP/019/2016 – 2018 Supply and leasing of water bowsers and exhausters

GP/020/2016 – 2018 Supply and delivery of water pumps and waste water pumps

GP/021/2016 – 2018 Supply and delivery of water and waste water treatment chemicals and re-

agents

GP/022/2016 – 2018 Supply , delivery and Installation of generators

GP/023/2016 – 2018 Supply and delivery of general hardware, gardening and maintenance items

GP/024/2016 – 2018 Supply and delivery of agricultural equipment

GP/025/2016 – 2018 Supply and delivery of cleaning materials, soaps, detergents & disinfectants

GP/026/2016 – 2018 Supply and delivery of tyres, tubes & batteries

GP/027/2016 – 2018 Supply and delivery of paint

GP/028/2016 – 2018 Supply of tree, flower and plant seedlings

GP/029/2016– 2018 Supply of Flags and Flag holder for different countries

GP/030/2016-2018 Supply and delivery of pocket phone radios and accessories

GP/31/2016 – 2018 Supply and delivery of physical security equipment, scanners, walk through

detectors, handheld metal detectors and search mirror

GP/32/2016-2018 Supply and installation of Air conditioning equipment.

GP/33/2016-2018 Supply of kitchen items i.e cookers, fridges, cutlery and gas



financial years 2016 – 2017 / 2017 - 2018

22

2.CODE NO. – EPZA/GS/2016-2018 CATEGORY – GENERAL SERVICES


GS/001/2016 – 2018 Provision of document scanning and electronic document management system

, archiving of old records services

GS/002/2016 – 2018 Provision of asset marking/tracking of assets system

GS/003/2016 – 2018 Provision of signage services, graphic designer services, exhibition stand

services, construction, decoration and branding, corporate branding,

communication and marketing services, event management services, media

liaison services and media coverage, activation services, public relation

services, photography, videography and documentary production services,

publicity and advertising services through print, electronic and social media,

outdoor displays and billboards

GS/004/2016 – 2018 Provision of interior décor services

GS/005/2016 – 2018 Provision of delivery and courier services

GS/006/2016 – 2018 Provision of travel agency services, air ticketing and travel arrangements –

IATA registered.

GS/007/2016 – 2018 Provision of structured cabling, wireless services and network equipment

GS/008/2016 – 2018 Provision of website hosting and maintenance services

GS/009/2016 – 2018 Provision of mailing system

GS/010/2016 – 2018 Provision of computer software, licenses and antivirus services, Supply and

Provision of GIS software and equipment, engineering survey software and

equipment (GIS, GPS, leak detectors and training services), investor and

customer database – CD ROM or Web based subscription services and ICT

Software & Applications

GS/011/2016 – 2018

Provision of wide area network services, supply, delivery, installation and

commissioning of IP Phones and telecommunication equipment, Supply,

delivery and Installation of CCTV equipment and services, Supply and

Provision of TV equipment and services

GS/012/2016 – 2018 Provision of audio visual services, public address system, hiring of projector

and electric screens

GS/013/2016 – 2018

Provision of sanitary services, cleaning services, upholstery, parquet and

carpet cleaning services

GS/014/2016 – 2018 Provision of fumigation and pest control services

GS/015/2016 – 2018 Provision of landscaping, maintenance and upkeep of flowers and plants

services

GS/016/2016 – 2018 Provision of security services

GS/017/2016 – 2018 Provision of hospitality, meeting venue, and catering services

GS/018/2016 – 2018 Hiring of tents, tables and seats

GS/019/2016 – 2018 Provision of transport, car hire and taxi services

GS/020/2016 – 2018 Provision of towing, recovery of motor vehicles, motor cycles and tractor

services

GS/021/2016 – 2018 Provision of alarm and car track systems

GS/022/2016 – 2018 Provision of debt collection services

GS/023/2016 – 2018 Provision of auctioneering services

GS/024/2016 – 2018 Provision of legal services

GS/025/2016 – 2018 Provision of property and land valuation services

GS/026/2016 – 2018 Provision of insurance brokerage services

GS/027/2016 – 2018 Prequalification of insurance underwriters

GS/028/2016 – 2018 Provision of translation services – English to Kiswahili, French, German,



financial years 2016 – 2017 / 2017 - 2018

23

Japanese, Korean, Chinese, Arabic and Spanish

GS/029/2016 – 2018 Provision of clearing and forwarding services

GS/030/2016 – 2018 Supply of motor vehicles & customized utility vehicles

GS/031/2016 – 2018 Provision of lift inspection services, Supply installation, commissioning and

maintenance of lifts

GS/032/2016 – 2018

Provision of computer system and cybercrime investigations services,

Provision of digital forensic investigations, recovery of data and email

information services

GS/033/2016 – 2018 Provision of garbage collection and disposal services

GS/034/2016 – 2018 Provision of laboratory services for drinking water and wastewater quality

analysis

GS/35/2016-2018 Provision of Legal Audit services and Governance Audit

3. CODE NO. – EPZA/CW/2016-2018CATEGORY – CONSULTANCY WORKS


CW/001/2016 – 2018 Consultants for Market Research & Surveys

CW/002/2016 – 2018 Consultants for change management

CW/003/2016 – 2018 Consultants for performance evaluation, performance analysis and capacity

development

CW/004/2016 – 2018 Provision of consultancy services in management, human resources training

and team building

CW/005/2016 – 2018 Provision of human resources recruitment and selection services

CW/006/2016 – 2018 Provision of ICT consultancy and training services

CW/007/2016 – 2018 Consultants for strategic planning and business planning

CW/008/2016 – 2018 Consultants for integrity training

CW/009/2016 – 2018 Consultants for risk management

CW/010/2016 – 2018 Consultants for feasibility studies

CW/011/2016 – 2018 Consultants for architectural services

CW/012/2016 – 2018 Consultants for structural engineers

CW/013/2016 – 2018 Consultants for civil engineers, water and waste water works

CW/014/2016 – 2018 Consultants for quantity surveyors

CW/015/2016 – 2018 Consultants for mechanical engineers

CW/016/2016 – 2018 Consultants for electrical engineers

CW/017/2016 – 2018 Consultants for land surveyors

CW/018/2016 – 2018 Consultants for civil engineering survey services

CW/019/2016 – 2018 Consultants for property valuers

CW/020/2016 – 2018 Consultants for property managers

CW/021/2016 – 2018 Consultants for urban & physical planning

CW/022/2016 – 2018 Consultants for environment impact, strategic environmental Assessment

Studies and environment audits

CW/023/2016 – 2018 Provision of firefighting equipment and training services

CW/024/2016 – 2018 Provision of training on disability and gender mainstreaming, training on

drug abuse, training on HIV/AIDS

CW/025/2016 – 2018 Provision of foreign languages training

CW/026/2016 – 2018 Provision of legal services

CW/027/2016 – 2018 Provision of short term training courses on water and waste water

management

CW/028/2016 – 2018 Outsourcing for piece work labour services

Consultants for master planning of EPZ zones



financial years 2016 – 2017 / 2017 - 2018

24

CW/029/2016 – 2018 Provision of security management and awareness training, security

consultancy and risk assessment services

CW/030/2016 – 2018 Provision of work place health and safety audits

4.CODE NO. – EPZA/MS/2016-2018CATEGORY – MAINTENANCE SERVICES


MS/001/2016 – 2018 Repairs, refurbishment and maintenance of buildings (small works contractors),

Building, civil works and general contractors

MS/002/2016 – 2018 Repair and maintenance of toilets, plumbing and drainage works

MS/003/2016 – 2018 Repairs servicing and maintenance of Lifts

MS/004/2016 – 2018 Repairs, servicing and maintenance of generators

MS/005/2016 – 2018 Repairs, servicing and maintenance of air conditioning equipment

MS/006/2016 – 2018 Repairs and maintenance of firefighting equipment

MS/007/2016 – 2018 Repairs, servicing and maintenance of computers, printers, photocopiers, UPS,

servers, anti-virus/ IT security solutions, Local/ Wide Area Network and

Wireless Network etc, maintenance of PABX, telephone & telecommunication

equipment, audio visual equipment, public address system, LCD projectors and

electric screens

MS/008/2016 – 2018 Repairs, servicing and maintenance of office equipment

MS/009/2016 – 2018 Repairs, servicing and maintenance of office furniture and fittings

MS/010/2016 – 2018 Repair and maintenance of motor vehicles / garages

MS/011/2016 – 2018 Repair and maintenance of tractors and other agricultural equipment

MS/012/2016 – 2018 Provision of sewerage system unblocking services

MS/013/2016 – 2018 Repair and maintenance and servicing of boilers and incinerators

MS/014/2016 – 2018 Repair, servicing and maintenance of water pumps and motors

MS/015/2016 – 2018 Repair, maintenance and servicing of fire hydrants, bulk flow meters, testing

and calibration

MS/016/2016 – 2018 Provision of welding and fabrication works

MS/017/2016 – 2018 Provision of crane services for maintenance and repair of street lights

MS/018/2016 – 2018 Periodic cleaning of transformer and high tension panel rooms

MS/019/2016 – 2018 Provision of borehole services, sub-mercible and surface pump servicing

MS/020/2016 – 2018 Provision of water tinkering and exhauster services

MS/021/2016 – 2018 Pre-qualification of contractors for electro – mechanical works



financial years 2016 – 2017 / 2017 - 2018

25

SECTION IV: EXPORT PROCESSING ZONES AUTHORITY (EPZA)

PRE-QUALIFICATION OF SUPPLIERS FOR 2016-2017 / 2017-2018

CONFIDENTIAL BUSINESS QUESTIONNAIRE - GENERAL

INFORMATION

Category

applied……………………………………………………………………………………

Receipt Number…………………………………………………………………(attach

copy)

Company

name………………………………………………………………………………………

P. O. Box……………………Town………………………… Postal code……………..

Telephone number(s)…………………………………………………………………..

Fax number(s)…………………………………………………………………………..

.

Email address…………………………………………………………………………..

Physical address

Building…………………………………………Floor……………………………….

Plot number……………………………………Door…………………………………

Street…………………………………………………………………………………….

Nature of business……………………………………………………………………..

Certificate of Registration/Incorporation No…………………………..(attach

copy)

Trade license No…………………………………………………………(attach copy)

VAT registration No………………………………………………………(attach

copy)

PIN Certificate No………………………………………………………..(attach copy)



financial years 2016 – 2017 / 2017 - 2018

26

Tax compliance certificate………………………………………………(attach

copy)

Membership to professional body………(attach certificate – maintenance,

general services, consultancy services)

Contact persons:

Name……………………………………………………………………………………….

Position…………………………………………………………………………………….

Name……………………………………………………………………………………….

Position…………………………………………………………………………………….

Name……………………………………………………………………………………….

Position……………………………………………………………………………………

COMPANY PROFILE

A. Names of Directors:

1…………………………………………………Nationality………………………..

2…………………………………………………Nationality………………………...

3…………………………………………………Nationality…………………………

4…………………………………………………Nationality…………………………

B. Personnel

Number of staff employed……………………………………………………………

Qualifications………………………………………………………………………….

Level of experience…………………………………………………………………..



financial years 2016 – 2017 / 2017 - 2018

27

C. Experience

No. of years the company has been in operation………………………………….

Volume of business transacted in the last 5 years…………………………………

Referees: (Attach letters of reference as per evaluation criteria)

1…………………………………………………………………………………………

2…………………………………………………………………………………………

3…………………………………………………………………………………………

Scope of clientele - (attach evidence of the clients you are currently serving)

………………………………………………………………………………………….

…………………………………………………………………………………………..

…………………………………………………………………………………………..

D. Customer service

Do you have a dedicated customer help desk?………………………………….

Do you carry out customer satisfaction surveys?…………………………………

Do you have a customer technical back up team?……………………………….

NB: You will be required to separately attach a COMPREHENSIVE

company profile detailing ALL the requested information. This should be

on the company’s letterhead.



financial years 2016 – 2017 / 2017 - 2018

28

FINANCIAL / BUSINESS SUPPORT

A. Financial position

You will be required to demonstrate that the company’s financial position is

healthy enough to enable you transact business with Export Processing Zones

Authority.

B. Bank statements

Please provide copies of the company’s bank statements for the last six

months.

C. Magnitude of business

Please indicate the maximum amount of business (in financial terms) your

company can handle at any given time

……………………………………………………………………………………………

D. Credit period

EPZA will endeavor to settle outstanding payments within 90 days.

E. Annual turnover

What is your annual turnover?………………………………………………………



financial years 2016 – 2017 / 2017 - 2018

29

PROCLAMATION

I / We the undersigned, state that, ALL the information we have provided

in this document is correct and that I / We hereby give The Export

Processing Zones Authority (EPZA) authority to seek any references it

may deem vital while carrying out their evaluation.

Name…………………………Designation……………....

Signature………...........

Name…………………Designation……………………………………..

Signature……………

Name………………………………Designation……………………………………..

Signature………………………….

_______________________________________________________

Official rubber stamp

EPZA Tender No 25 / 2016 - 2018


financial years 2016 – 2017 / 2017 - 2018

CONT’D CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in Part 1 and either Part 2 (a),

2(b) or 2(c) whichever applied to your type of business.

You are advised that it is a serious offence to give false information on this form.

PART 1 GENERAL

Business Name ....................................................................................................

Location of Business Premises ............................................................................

Plot No, ................................................ Street/Road ...........................................

Postal address ................. Tel No. ............................ Fax ……… Email ..............

.........................................

Nature of Business ..............................................................................................

Registration Certificate No. .................................................................................

Maximum value of business which you can handle at any one time – Kshs. ........

Name of your bankers.........................................................................................

Branch .................................................................................................................

EPZA TENDER NO. 25/2016-2018


financial year 2016 - 2018

31

PART 2 (A) – SOLE PROPRIETOR

Your name in full……………………………………………………………………….....

Age…………………………………………………………………………………………..

Nationality……………………………Country of Origin………………………………

Citizenship details……………………………………………………………………….

PART 2 (B) – PARTNERSHIP

Given details of partners as follows

Name Nationality Citizenship details Shares

1. …………………………………………………………………………………………

2. …………………………………………………………………………………………

3. …………………………………………………………………………………………

4. …………………………………………………………………………………………

PART 2 (C) – REGISTERED COMPANY

Private or Public

……………………………………………………………………………………..

State the nominal and issued capital of company

Nominal Kshs.

………………………………………………………………………………………...

Issued Kshs.

…………………………………………………………………………………………




32

Given details of all directors as follows

Name Nationality Citizenship details Shares

1..…………………………………………………………………………………………

2.…………………………………………………………………………………………

3.…………………………………………………………………………………………

4.…………………………………………………………………………………………

Date……………………Signature of Candidate…………………….................




33

DECLARATION FORM

STATEMENT OF VERIFICATION THAT NOT DEBARRED IN THE MATTER OF THE

PUBLIC PROCUREMENT AND DISPOSAL ACT 2005.

I, …………………………………….of P. O. Box ………………………. being a resident of

………………………………….. in the Republic of Kenya do hereby make a statement

as follows:-

1. THAT I am the Chief Executive/Managing Director/Principal Officer/Director of

……….... ……………………………….. (name of the Company) who is a Bidder in respect of Tender No. ………………….. To supply goods, render goods and/or

carry out works for Export Processing Zones Authority and duly authorized and

competent to make this statement.

2. THAT the aforesaid Bidder has not been debarred from participating in

procurement proceeding under Part IX.

3. THAT the aforesaid Bidder will not engage in any corrupt practice and has not

been requested to pay any inducement to any member of the Board, Management,

Staff and/or employees and/or agents of Export Processing Zones Authority, which is

EPZA.

4. THAT the aforesaid Bidder, its servants and/or agents have not offered any

inducement to any member of the Board, Management, Staff and/or employees

and/or agents of Export Processing Zones Authority.

5. THAT what is deponed to hereinabove is true to the best of my knowledge

information and belief.

………………………………. ………………………… ………………………

(Title) (Signature) (Date)




34

CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF – FOR

CONSULTANCY WORKS, GENERAL SERVICES AND MAINTENANCE

SERVICES

Proposed Position: _____________________Designation__________________________

Name of Firm:

_____________________________________________________________________________

Name of Staff:

_____________________________________________________________________________

Profession:

_____________________________________________________________________________

Date of Birth:

_____________________________________________________________________________

Years with Firm: _________________________________ Nationality: ________________

Membership in Professional Societies:

_____________________________________________________________________________

Detailed Tasks, which will be assigned;

…………………………………………………………………………………………………….

……………………………………………………………………………………………………. Key Qualifications:

(Give an outline of staff member's experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by staff member on relevant

previous assignments and give dates and locations).

_____________________________________________________________________________ Education:

(Summarize college/university and other specialized education of staff member,

giving names of schools, dates attended and degree(s) obtained).

_____________________________________________________________________________ Employment Record:

(Starting with present position, list in reverse order every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organizations, titles of positions held, and locations of assignments.)

Certification:

I, the undersigned, certify that these data correctly describe me, my qualifications,

and my experience.

_______________________________________ Full name of staff member:

_______________________________________ Date: _________

(Signature of staff member)

_______________________________________ Full name of authorized

representative:

______________________________________ Date: __________

(Signature of authorized representative of the firm)




35



SERVICES

Proposed Position: __________________Designation__________________________

Name of Firm:

__________________________________________________________________________

Name of Staff:

__________________________________________________________________________

Profession:

__________________________________________________________________________

Date of Birth:

__________________________________________________________________________

Years with Firm: _________________________________ Nationality: ___________


__________________________________________________________________________


…………………………………………………………………………………………………

………………………………………………………………………………………………….. Key Qualifications:




_____________________________________________________________________________ Education:







Certification:


and my experience.


____________________________________ Date: _________


_____________________________________ Full name of authorized

representative:

______________________________________ Date: __________





36



SERVICES

Proposed Position: __________________Designation__________________________

Name of Firm:

_____________________________________________________________________

Name of Staff:

_____________________________________________________________________

Profession:

_____________________________________________________________________

Date of Birth:

_____________________________________________________________________

Years with Firm: _________________________________ Nationality: ___________


_____________________________________________________________________


…………………………………………………………………………………………………..

………………………………………………………………………………………………….. Key Qualifications:




_____________________________________________________________________________ Education:







Certification:


and my experience.


_______________________________________ Date: _________


_______________________________________ Full name of authorized

representative:

______________________________________ Date: __________





37

LITIGATION HISTORY

Name of Applicant or partner of a joint venture

Applicants, including each of the partners of a joint venture, should provide

information of any history of litigation or arbitration resulting from contracts

executed in the last five years or currently under execution. A separate sheet should

be used for each partner of a joint venture.

Year Award FOR

or AGAINST

Applicant

Name of client, cause of

litigation, and matter in dispute

Disputed amount

(current value Kshs.)

Documents

EXPORT PROCESSING ZONES AUTHORITY · The Export Processing Zones Authority ... Airtel, Orange and Yu scratch cards ... 2018 Provision of fumigation and pest control services