export procedure

Export procedure flow chart

Prepare a

Business Plan

Product selection

for Export

Market

Research

Product

Evaluation

Registration with

Director General of Foreign Trade to get

IEC number

Registration with

the relevant

export promotion

council

Registration with

Sales Tax Office

Registration with

Export Credit

Guarantee Corporation

Registration with relevant

Chamber of Commerce to

get certificate of origin

Select a name for

organization

Registration under

Company Act

Open a bank

account

Market

Identification

Need Analysis

Channel Selection Agents/Distributors/ Wholesalers/ End

User s/ Sales Reps

Identifying the Potential

Buyers / Customers

Trade Fairs/Internet/ Personal Visits/Contacts/Agents

Going for procuring

orders

Agreeing upon pricing,

document ,freight charges, currency

,delivery etc

Signing of contract

Determining the

payment terms

Importer sends

purchase order

Advance Payment/ Letter of

Credit (LC) / Open Account

Consignment

Production Packaging, warehousing

Certificate of quality

control

Prepare marine, air, and docs

Insurance certificate, shipping

bill, Mate’s Receipt, Bills of

lading, Airway bill, Packing list ,

customs invoice etc

Transportation

Maritime / Air / Road / Rail

Submission of

docs to banks

Bank sends docs

to importer’s bank .payment is

done

STEPS INVOLVED IN EXPORT TRANSACTION:

Step 1 In the case of first time exporters –importers ,they need to apply to the Director General of

Foreign Trade (DGFT) regional office for getting Importer-Exporter Code (IEC) Number.

Step 2 The exporter has to register with the concerned export promotion council in order to obtain

various permissible benefits given by the government. ,they need to get registered with sales tax

office, and even Export Credit Guarantee Corporation.

Step 3 The exporter can now go in for procuring orders, by first sending a sample, if required. The

importer sends a purchase order once both exporter and importer have agreed upon the terms

and conditions of the contract like pricing, documents, freight charges, currency etc.

Step 4 With export order in hand, the exporter starts manufacturing goods or buying them from other

manufacturers.

Step 5 The exporter makes arrangements for quality control and obtains a certificate confirming the

quality of the goods from inspector of quality control.

Step 6

Exportables are then dispatched to ports/airports for transit.

Step 7 The export firm has to apply to an insurance company for marine/air insurance cover.(The

exporter asks the importer to take marine/ air insurance under cost and freight , free on board etc.,

terms of contract.)

Step 8 The exporter contacts the clearing and forwarding agent (C & F) for storing the goods in

warehouses. A document called Shipping Bill, required for allowing shipment by Customs

Authority is presented by the forwarding agent.

Step 9 Once the goods are loaded into the ship ,a receipt called ‘Mate’s Receipt ‘ is issued by the

captain to the ship superintendent of the port.

Step 10 The superintendent calculates port charges and handover to the exporter /C&F agent.

Step 11 After making the port payments , the C&F agent or exporter gets the Bills of Lading or

Airway Bill from the official agent of the shipping company or the airline

Step 12

The exporter applies to the relevant Chamber of Commerce for obtaining Certificate of

Origin, stating that the goods originated from India.

Step 13 The exporter sends a set of documents to the importers, stating the date of shipment ,name

of vessel ,etc.

Step 14 Within 21 days after shipment the exporter must present all the documents at his bank

which scrutinizes these documents against the original letter of credit /purchase order.

Step 15 The exporter’s bank sends these documents to the importer’s bank which should make the

payment on of before the due date.

EXPORT –IMPORT DOCUMENTATION

Proforma Invoice

Proforma Invoice, as the name suggests ,is a proforma of the invoice. It is prepared by an

exporter and sent to the importer for necessary acceptance. It suggests to a buyer what the

actual invoice would look like and is sent to him when he is ready to purchase the goods.

Packing List

This statement gives the packing details of goods in a prescribed format. It is a very

useful document for customs at the time of examination and for warehouse keeper of the

buyer to maintain a record of inventory and to effect delivery.

Commercial Invoice

An invoice is very important as it contains the names of the exporter, importer, and the

consignee, and the description of goods. It has to be signed by the exporter. Other

documents are prepared by deriving information from the invoice. It is required to be

presented before different authorities for different purposes.

Certificate of Origin

This certificate issued by the local Chamber of Commerce indicates that the goods, which

are being exported, are actually manufactured in a specific country mentioned therein. It

is sent by the exporter to the importer and is useful for the clearance of the goods from

the customs authority of the importing country.

Generalized System of Preference Certificate of Origin

It indicates that the goods being exported have originated/ manufactured in a particular

country . country and is mainly useful for taking advantage of a preferential duty

concession ,if available. It is issued by government-authorized agencies like The

Directorate General of Foreign Trade and its regional offices, Development

Commissioners, Export Promotion Councils etc.

Shipping Bill/Bill of Entry

It is a requisite for seeking the permission of customs to export goods .It contains a

description of export goods by sea/air. It contains a description of export goods, number

and kind of packages, shipping marks, and number numbers, value of goods, the name of

the vessel, the country of destination ,etc. On the other hand, importers have to submit

copies of document called Bill of Entry for customs clearance.Later, a copy has to be

given to the bank for verification.

ARE-1 Form

This form is an application for the removal of excisable goods from the factory premises

for export purposes. The ARE-1 form has multiple copies which are distributed to

different authorities, including Customs, Range office of Excise, Refund office of Excise

, etc.

Exchange Declaration Form (GR/SDF Form)

The RBI has prescribed has prescribed a GR form (SDF) , a PP form, and SOFTEX

forms to declare the export transactions. The GR form contains :

a) Name and address of the exporter and description of goods.

b) Name and address of the authorized dealer through whom proceeds of the exports

have been or will be realized.

c) Details of commission and discount due to foreign agent or buyer.

d) The full export value, giving break up of FOB, Freight, Insurance, Discount , and

Commission ,etc.

Bills of Exchange

It is an instrument in writing, containing an order ,signed by the maker , directing a

certain person to pay a certain sum of money only to the order of a person to the bearer

of the instrument. It is commonly known as a draft.

Inspection Certificate

It is required by some importers and countries in order to get the specifications of the

goods shipped attested. The attestation is usually performed by a government agency or

by independent testing organizations.

Bill of Lading

This document is issued by the shipping company acknowledging the receipt of the goods

mentioned in the bill, for shipment on board of the vessel.

The B/L is the legal document to be referred in case of any dispute over the shipment.

It contains :

The shipping company’s name and address

The consignee’s name and address

The port of loading and port of discharge

Shipping marks and particulars

Number of packages and the goods

Gross weight and net weight

Freight details and name of the vessel

Signature of the shipping company’s agent

Airway Bill

This receipt issued by an airlines company or its agent for carriage of goods is a contract

between the owner of the goods and the carrier. It should indicate freight pre-paid or

freight to collect. The first three digits of the Airway Bill Number represents the code,

which identifies the carrier.

Insurance Certificate

This document ,obtained from the freight forwarder , is used to assure the consignee that

insurance will cover the loss or damage to the cargo during transit (marine/air insurance).

Consular Invoice

This invoice is needed to be submitted for certification to the embassy of the country

concerned .Its main purpose is to enable the importer’s country to collect accurate and

authenticated information about the value, volume, quantity, source etc. of the import for

assessing import duties and for statistical purposes. It helps the importer to get goods

cleared through customs without any undue delay.

AAYAAT- NIRYAAT FORM

Sub Section No Subject

I Importer Exporter Code Number (IEC)

II Import License for Restricted Items

IIA Import Certificate under Indo - US Memorandum

III Export License for Restricted Items

IIIA Export License for SCOMET Items

IV Star Export House Certification

V Advance Authorization / Duty Free Replenishment

Certificate

VA Gem Replenishment Authorization

VB Diamond Imprest Authorization

VC DEPB

VD Duty Free Import Authorization (DFIA)

VI EPCG Authorization

VII Served from India

VIII Vishesh Krishi And Gram Udyog Yojana (VKGUY)

IX Target Plus Scheme

X Claiming Duty Drawback on All Industry Rates/Fixation

of Drawback Rates/Refund of Terminal Excise Duty

XA Focus Market Scheme

XB Focus Product Scheme

XI Enhancement in CIF/FOB Value or Revalidation or EO

extension of Authorization

XII Fixation/Modification of Standard Input Output Norms

(SION)

XIII Fixation of DEPB Rates/ Fuel Rates

XIV Redemption of Advance Authorization

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XV Statement of Export/Redemption of EPCG

Authorization

XVI EO Refixation under EPCG Scheme

XVII Clubbing of Authorizations

XVIII Deleted

XIX Refund of Application Fee

For Importer Exporter Code Number (IEC)

GUIDELINES FOR APPLICANTS

1. Two copies of the application must be submitted unless otherwise mentioned.

2. Each individual page of the application has to be signed by the applicant.

3. a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted electronically, no hard copies of Part 1 may be submitted. However in cases where applications are submitted otherwise, hard copy of Part 1 has to be submitted.

b. Only relevant portions of Part 2 need to be filled in.

4. Application must be accompanied by documents as per details given

below:

I. For Importer Exporter Code Number (IEC)

1. Bank Receipt (in duplicate)/Demand Draft/EFT details evidencing

payment of application fee in terms of Appendix 21B.

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2. Certificate from the Banker of the applicant firm in the format given in

Appendix 18A.

3. Self certified copy of Permanent Account Number (PAN) issued by

Income Tax Authorities.

4. Deleted

5. Two copies of passport size photographs of the applicant duly attested

by the Banker of the applicant.

For Import Licence for Restricted Items







below:

II. For Import Licence for Restricted Items



2. Self certified copy of Proforma Invoice from foreign supplier showing

CIF value of the goods.

3. Self certified copy of Registration Certificate issued by concerned

authority.

4. Self certified copy of the recommendation letter by the concerned

authority.

5. In case of import of gift, Donor's letter in Original.

6. In case of import of Ammunition, a certificate from the Chartered

Accountant/Cost and Works Accountant/Company Secretary

showing sales turnover of ammunition (indigenous and imported)

during the preceding three licensing years.

For Import Certificate under Indo – US Memorandum







below:

II A. For Import Certificate under Indo – US Memorandum



2. Self certified copy of letter from US supplier in support of request for

Import Certificate.

For Export Licence for Restricted Items







below:

III. For Export Licence for Restricted Items



2. Self certified copy of Export Order.

For Export Licence for SCOMET Items




19. a. Part 1 & Part 4 has to be filled in by all applicants. In case of applications submitted electronically, no hard copies of Part 1 may be submitted.

However in cases where applications are submitted otherwise, hard copy of Part 1 has to be submitted.


20. Application must be accompanied by documents as per details given below:

III A. For Export Licence for SCOMET Items



2. For Export of Special Chemicals in Categories 1B and 1C of

Schedule 2 Appendix 3 of ITC (HS) Classification of Export &

Import items:

a. Self certified copy of Export Order.

b. End User certificate indicating the end product for which the item of

export will be used by end user in the format given in Appendix 36.

3. For Export of all other category items of Schedule 2 Appendix 3

of ITC (HS) Classification of Export & Import items except those

given in serial no 2 above :

a. Self certified copy of Export Order.

b. End User certificate indicating the end product and/or end purpose

for which the item of export will be used by end user in the format

given in Appendix 36.

c. Technical Specifications of the items to be exported (not exceeding

one page for each item).

d. Self certified copy of Bill of Lading for items exported earlier under

a Licence as per serial no. 3 of Part B of sub section III A.

For Star Export House Certification







below:

IV. For Star Export House Certification

1. Self certified copy of valid RCMC.

2. Statement of exports made in the preceding three licensing years

and/or current licensing year duly certified by a Chartered

Accountant/Cost and Works Accountant in the format given in

Appendix 26.

3. Deleted.

For Advance Authorisation /DFRC applications







below:

V. For Advance Authorisation/DFRC applications



2. Additional documents required in case of issue of Advance

Authorisation for Annual Requirements:

a. Statement of exports made in the preceding licensing year duly

certified by a Chartered Accountant/Cost and Works Accountant in

the format given in Appendix 26.

b. Self certified copy of the manufacturing licence of the applicant firm

or his supporting manufacturer.

3. Additional documents required in case of issue of DFRC:

a. In case of physical exports

i. EP copy of the Shipping Bill or Bill of Export (only in case of

exports through notified land Customs under paragraph 4.19)

ii. Bank Certificate of Exports and Realisation as given in

Appendix 22A or Foreign Inward Remittance Certificate (FIRC)

in the case of direct negotiation of documents or Appendix 22D

in the case of offsetting of export proceeds with approval of RBI.

In case of FIRC, a declaration from the exporter that the

remittance is in respect of Shipping Bill(s) No ____________

dtd _________ shall also be furnished.

iii. Statement of exports/supplies giving separately each Shipping

Bill number/Bill of export number and date, FOB/ FOR value in

Indian rupees as per Shipping Bill/ Bill of export and description

of the resultant product.

b. In case of deemed exports

i. Copy of the invoice duly signed by the unit receiving the

material and their jurisdictional excise authorities certifying the

item of supply, its quantity, value and date of such supply.

However incase of supply of items, which are non-excisable

product(s), a project authority certificate (PAC) certifying

quantity, value and date of such supply would be acceptable in

lieu of excise certification. Not withstanding the above, in

respect of supplies to EOU, a copy of CT 3 / ARE-3 duly signed

by the jurisdictional excise authorities certifying the item of

supply, its quantity, value and date of such supply shall be

furnished.

ii. Payment certificates from the project authority as per Appendix-

22C or payment certificate or bank certificate of payment for

domestic supplies as per Appendix 22B which ever is

applicable.

iii. Statement of supplies giving separately each supply invoice

number and date, FOR value in Indian rupees as per invoice

and description of the resultant product.

iv. Invalidation letter(s) incase of supplies to an advance

Authorisation or DFRC holder.

4. In cases where import of fuel has been sought for the grant of

Advance Authorisation / Advance Authorisation for Annual

Requirements/ DFRC (excluding Advance Authorisation applications

for ad-hoc norms and those under Para 4.7 of Handbook)

a. Self certified copy of the permission issued to the manufacturer

exporter by the competent authority (concerned State Electricity

Board or Power Corporation or Regulatory Commission of the

State) under Section 44 of the Electricity (Supply) Act, 1948 for the

installation of captive power plant based on the specified fuel

unless the permission is specifically waived by the State Electricity

Board; and

b. Self certified copy of the letter intimating the date of commissioning

of the captive power plant from the concerned authority which

issued the permission letter is to be submitted.

Note: The import of only such fuel(s) shall be allowed which have/ has

been specified in the said permission.

5. Additional documents required in case of supplies under deemed

export/intermediate supplies under Advance Authorisation

Scheme:

a. Invalidation letter in case of supplies to

i. an EPCG Authorisation holder;

ii. an Advance Authorisation holder;

b. Project Authority certificate in case of supplies other than (a) (i) &

(ii) above and to EOU/ EHTP/ STP/BTP units;

6. Additional documents required in case of issue of Advance

Authorisation under Para 4.7 of Handbook

a. Information as per Appendix-11A.

b. 1. Technical Details of the export product as per the details given

in Appendix 33

2. Chartered Engineer certificate certifying the import

requirements of raw materials in the format given in Appendix

32B

3. Production and Consumption data of the

manufacturer/supporting manufacturer of the preceding three

licensing years, duly certified by the Chartered accountant/ Cost

& Works Accountant/ Jurisdictional Excise Authority.

For GEM REP applications







below:

V A. For GEM REP applications

1. Bank Receipt (in duplicate)/Demand Draft evidencing payment of

application fee in terms of Appendix 21B.

2. Bank certificate of export and realisation in the format given in

Appendix 22A evidencing realisation of exports proceeds/sales

proceeds.

3. Export Promotion (EP) copy of Shipping Bill(s) in Original. (Photocopy

of the EP copy of Shipping Bill duly endorsed may be returned for

utilization/re-import purposes when the exports are made on

consignment basis).

4. Customs attested invoice.

5. In case of application for Replenishment Authorisation under

paragraph 4A.28 of this Handbook, an applicant will be required to

submit documents as given at S.No.1 above and Statement of Exports

made during the preceding licensing year duly certified by Chartered

Accountant/Cost & Works Accountant in the format given in Appendix

26.

For Diamond Imprest applications







below:

V B. For Diamond Imprest applications



2. Self certified copy of valid RCMC.

3. Self certified copy of Export Order.

4. Statement of exports of cut and polished diamonds made during the

preceding three licensing years duly certified by Chartered

Accountant/Cost & Works Accountant in the format given in Appendix

26. The value of exports made towards fulfillment of export obligation

under Diamond Imprest Authorisation shall be shown separately.

For DEPB applications







below:

V C. For DEPB applications



2. Export Promotion (EP) copy of Shipping Bill(s). In case of exports

through notified land Customs under paragraph 4.40, Bill of Export

may be accepted in lieu of Shipping Bill.

3. Bank Certificate of Exports and Realisation as given in Appendix 22A

or Foreign Inward Remittance Certificate (FIRC) in the case of direct

negotiation of documents or Appendix 22 D in the case of offsetting of

export proceeds with the approval of RBI. In case of FIRC, a

declaration from the exporter that the remittance is in respect of

Shipping Bill(s) No ____________ dated _________ shall also be

furnished

For Duty Free Import Authorisation applications

[ To be notified later ]

For EPCG Authorisation applications







below:

VI. For EPCG Authorisation applications



2. Self certified copy of Drug Manufacturing License in case of export of

Pharmaceutical product or self certified copy of IEM/SSI Registration

Number in case of other products or a self certified copy of Service

Tax Registration in case of Service Providers.

3. Certificate from a Chartered Engineer in the format given in Appendix

32A certifying:

a. the end use/nexus of machinery sought for import under EPCG

Scheme in the pre production/production/post production activity of

the exported goods/services (explaining the end use of machinery

in detail); and/or

b. the essentiality of spare parts sought for import and its required

quantity for existing machinery manufacturing the goods to be

exported/ machinery sought for import; and/or

c. complete usage of equipments/goods sought for import under the

EPCG Scheme for supply of service to overseas customers/

service consumers of any other country in India to earn free foreign

exchange/supply of service in India relating to export paid in free

foreign exchange.

4. Statement of exports made/services rendered by the applicant firm in

respect of the same/similar export product/services rendered during

the preceding three licensing years duly certified by a Chartered

Accountant/Cost and Works Accountant in the format given in

Appendix 26.

5. In case of import of spares for existing plant and machinery, a list of

plant/machinery already installed in the factory/premises of the

applicant firm/supporting manufacturer for which the spares are

required, duly certified by a Chartered Engineer or jurisdictional

Central Excise authorities.

6. In case of EPCG applications made by EOU/SEZ units, a self certified

copy of the `No Objection Certificate’ from the Development

Commissioner concerned showing the details of the capital goods

imported/indigenously procured by the applicant firm, its value at the

time of import/sourcing and the depreciated value for the purpose of

assessment of duty under the Scheme is to be submitted.

Note: In case of Service Providers, who are not registered with Service

Tax authorities (and a declaration in this regard has been submitted

at Serial no. 13 (f) of Part 4 of the application), a registration

certificate from FIEO is to be submitted. In such cases, address of

the jurisdictional Central Excise Authority under whom the proposed

CG is to be installed may not be insisted upon.

7. Copy of previous EPCG Authorisation (in case application is made

under EPCG Technological Upgradation Scheme).

For Served from India Scheme applications







below:

VII. For Served from India Scheme applications



2. Chartered Accountant/Cost and Works Accountant certificate in the

format given in Appendix 26.

3. Self certified copy of Service Tax Registration (in cases where Service

provider is registered with Service tax authorities).

For Vishesh Krishi And Gram Udyog Yojana applications







below:

VIII. For Vishesh Krishi And Gram Udyog Yojana applications



2. Export promotion (EP) copy of Shipping Bill(s). In case of exports

through land Customs, Bill of Export may be accepted in lieu of

Shipping Bill.

3. Bank Certificate of Exports and Realisation as given in Appendix 22A

or Foreign Inward Remittance Certificate (FIRC) in the case of direct

negotiation of documents or Appendix 22D in the case of offsetting of

export proceeds with the approval of RBI. In case of FIRC, a

declaration from the exporter that the remittance is in respect of

Shipping Bill(s) No ____________ dtd _________ shall also be

furnished.

Note: In cases where original EP copy of Shipping Bill(s)/ Bill of export

and/or Bank Realisation Certificate has been submitted for claiming

benefits under any other scheme (where ever applicable), the application

shall be accompanied by a self attested photocopy(s) of EP copy of

Shipping Bill(s) and/or Bank Realisation Certificate. In such cases, the

applicant shall also quote Reference no./ File no. of the concerned

Regional Authority where the original EP copy of Shipping Bill(s) and /or

BRC have been submitted.

For Target Plus Scheme applications

[TO BE NOTIFIED LATER]

For Duty Drawback on All Industry Rates/Fixation of Drawback

Rates/Refund of Terminal Excise Duty







below:

X. For Duty Drawback on All Industry Rates/Fixation of Drawback

Rates/Refund of Terminal Excise Duty



2. In case of Refund of Terminal Excise Duty/Duty Drawback

a. Supply invoices certified by Project Authority or self certified or

excise attested invoices. In case of 100% EOUs/STP/EHTP units,

a complete AR-3A/ supply invoice certified by the bond officer is to

be furnished.

b. Payment certificate issued by the Project Authority as per Appendix

22C. For supply to EOU units the certificate to be given regarding

receipt of payment through normal banking channel in the form

given in Appendix- 22B. However, in respect of supplies under

paragraph 8.2 (d), (e), (f), (g) and (j), wherever eligible for refund of

TED, if the applicant is not able to furnish payment certificate, he

may alternatively furnish the copies of the excise invoices showing

the receipt of the material by the Project Authority duly

countersigned by the authorised person for this purpose as given in

note (3) of Appendix–27, in lieu of payment certificate. In such

cases, the applicant shall furnish the copies of the excise invoices

showing the receipt of the material by the Project authority duly

countersigned by the authorised person for this purpose as given in

note (3) of Appendix-27 in lieu of payment certificate.

c. Photocopy of complete A.R.O./Back to Back LC

d. Photocopy of the purchase order/L.O.I/contract (self certified).

e. Original input stage Invoices with corresponding ER-1/ER-3 duly

certified by Excise authorities or self certified invoice showing the

Terminal Excise Duty paid.

f. In respect of supplies under paragraph 8.2(d), (e) (f) (g) and (j), the

applicant shall furnish a copy of the project authority certificate as

given in Appendix-27.

3. Additional documents to be submitted wherever brand rate of

duty drawback is being claimed:

a. DBK I duly certified by a Chartered Engineer in the format given in

Appendix

b. DBK II, IIA, III & III-A, duly certified by a Chartered Accountant

along with self certified non-availment of CENVAT credit

c. Photocopies of Bill of Entries along with relevant Import Invoices.

d. Original input invoices with corresponding ER-1/ER-3 duly certified

Central excise authorities or self-certified invoices showing

payments of excise duty in support of the details shown in DBK-III

and DBK-IIIA in the format given in Appendix

Note: In case of public sector undertaking, the DBK statements

may be signed/ certified by the Head of Production and Head of

Finance department.

For Focus Market Scheme


For Focus Product Scheme


For Enhancement in CIF/FOB Value or Revalidation or EO extension of

Authorisation







below:

XI. For Enhancement in CIF/FOB Value or Revalidation or EO extension

of Authorisation


payment of application fee in terms of Appendix 21B or otherwise as

per Policy/Procedures.

2. Authorisation in Original

For Fixation/Modification of Standard Input Output Norms (SION)







below:

XII. For Fixation/Modification of Standard Input Output Norms

(SION)

1. Technical Details of the export product as per the details given in

Appendix 33

2. Chartered Engineer certificate certifying the import requirements of

raw materials in the format given in Appendix 32B

3. Production and Consumption data of the manufacturer/supporting

manufacturer of the preceding three licensing years as given in serial

no 3 of sub section XII, duly certified by the Chartered accountant/

Cost & Works Accountant/ Jurisdictional Excise Authority.

For Fixation of DEPB Rates/Fuel rates







below:

XIII. For Fixation of DEPB Rates/Fuel rates

1. In support of data furnished at serial no. 3, 4 and 5 of sub section XIII,

minimum 5 Shipping Bills /Bills of Entry (self certified copies) should be

submitted for each item of export/ import during the past one year.

This may however be restricted to two Shipping Bills/Bills of Entry/per

month for exports/ imports made during the past one year.

Alternatively in lieu of the Bills of Entry, the firm may submit copies of

Customs data for imports containing the name of the raw materials,

quantity, CIF value, name of the importers, port of import etc.

2. International price of items of import as obtained from international

journals/ magazines are to be submitted only in support of actual

imports as given in serial no 3 and 5 of sub section XIII.

3. If the applicant has insufficient data on the items of import/export, he

may also submit data and documents of other exporters of the same

export product.

4. 5 copies of the application should be submitted. However, only two

copies of the supporting documents viz. relevant Shipping Bills/ Bills of

Entry is to be submitted in support of all the data as furnished by the

applicant.

5. A copy of the application and supporting documents should

simultaneously be submitted to the concerned Export Promotion

Council/Commodity Board.

6. Data sheet as per Appendix-11B

7. In case of application for fixation of fuel rate, self certified copy of

permission letter issued by the competent authority under Section 44

of the Electricity Supply (Act), 1948 for installation of Captive Power

Plant stipulating among other things, the specific fuel to be used by

such plant.

Note: The DEPB rate shall be fixed only for those products for which

Standard Input Output Norms have been notified. In case of an

export product for which Standard Input Output Norms is not fixed,

the applicant has to first apply for fixation of SION.

For Redemption of Advance Authorisation







below:

XIV. For Redemption of Advance Authorisation

a. For physical exports:

1. Bank Certificate of Exports and Realisation in the form given at

Appendix 22A or Foreign Inward Remittance Certificate (FIRC) in

the case of direct negotiation of documents or Appendix 22D in

case of offsetting of export proceeds. However, realisation of

export proceeds shall not be insisted if the shipments are made

against confirmed irrevocable letter of credit or bill of exchange is

unconditionally Avalised/ Co- Accepted/ Guaranteed by a bank and

the same is confirmed by the exporters bank and certified by the

bank in column 14/15 of Appendix 22A.

2. EP copy of the shipping bill(s) containing details of shipment

effected or bill of export in case of export to SEZ

3. A statement of exports giving details of shipping bill wise exports

indicating the shipping bill number, date, FOB value as per

shipping bill and description of export product

4. A statement of imports indicating bill of entry wise item of imports,

quantity of imports and its CIF value.

b. For deemed exports

1. A copy of the invoice or a statement of invoices duly signed by the

unit receiving the material and their jurisdictional excise authorities

certifying the item of supply, its quantity, value and date of such

supply. However in case of supply of items which are non excisable

or supply of excisable items to a unit producing non excisable

product(s), a project authority certificate (PAC) certifying quantity,

value and date of supply would be acceptable in lieu of excise

certification. However, in respect of supplies to EOU/EHTP/ STP/

BTP, a copy of CT-3/ARE-3 duly signed by the jurisdictional excise

authorities certifying the item of supply, its quantity, value and date

of such supply can be furnished in lieu of the excise attested

invoice (s) or statement of invoices as given above.

2. Payment certificate from the project authority in the form given in

Appendix-22C. In the case of Advance Authorisation for

Intermediate Supplies/ deemed exports, supplies to the EOUs/

EHTPs/STPs/ BTPs, documentary evidence from the bank

substantiating the realisation of proceeds from the Authorisation

holder or EOUs/EHTPs/ STPs/ BTPs, as the case may be, through

the normal banking channel, shall be furnished in the form given at

Appendix 22B. However realisation of proceeds shall not be

insisted upon if the shipments are made against confirmed

irrevocable inland letter of credit or inland bill of exchange is

unconditionally Avalised/ Co- Accepted/ Guaranteed by a bank and

the same is confirmed by the exporters bank and certified by the

bank in column 5/6/7 of Appendix 22B

3. A statement of supplies giving details of supply invoices and

indicating the invoice number, date, FOR value as per invoices and

description of product

4. A statement of imports indicating bill of entry wise item of imports,

quantity of imports and its CIF value

Statement of Export/Redemption of EPCG Authorisation







below:

XV. Statement of Export/Redemption of EPCG Authorisation

1. a. For Physical Exports:

1. Consolidated statement of exports made or individual statements

(bank/authorized dealer wise) in sub section XV duly certified by

a Chartered Accountant as per format given in Appendix 26 and

bank evidencing exports and realisation in freely convertible.

However, in case of exports made under an irrevocable letter of

credit or a bill of exchange is unconditionally Avalised/ Co-

Accepted/Guaranteed by a bank and the same is confirmed by

the exporters bank, realization of export proceeds would not be

insisted upon provided the final receipts are in free foreign

exchange and a confirmation is given by the Bank in this regard.

b. For Deemed Exports:

1. Copy of ARO/Back to Back Inland letter of Credit or Advance

Authorisation for Intermediate Supplies or Supply invoices or

CT 3 / ARE 3 duly certified by the Bond Office of EOU

concerned showing that supplies have been received.

2. Evidence of having received the payment through normal

banking channel in the form given in Appendix 22B or a self

certified copy of payment certificate issued by the Project

Authority concerned in the form given in Appendix-22C.

c. For Services rendered:

1. Consolidated statement or individual statements

(bank/authorised dealer wise) of services rendered as given in

sub section XV duly certified by a Chartered Accountant as per

format given in Appendix 26 and bank/authorised dealer

evidencing foreign exchange earning received through normal

banking channel.

2. Copy of Authorisation showing the date of clearance of the first

consignment

3. Customs purpose copy of EPCG Authorisation

4. At the time of redemption, the Authorisation holder shall also

submit certificate from the Independent Chartered Engineer

confirming the use of spares so imported under the Scheme in

the installed capital goods on the basis of stock & consumption

register maintained by Authorisation holder.

For EO Refixation under EPCG Authorisation







below:

XVI. For EO Refixation under EPCG Authorisation

1. EPCG Authorisation in original.

For Clubbing of Authorisations






c. Clubbing of Advance Authorisation with Advance Authorisation for annual

requirement not permitted.


below:

XVII. For Clubbing of Authorisations

1. Advance Authorisation (s) in original

2. Advance Authorisation(s) for annual requirement in original

3. EPCG Authorisation (s) in original

Statement of Imports made under Served from India Scheme/ Target

Plus Scheme

DELETED

For Refund of Application Fee







below:

XIX. For Refund of Application Fee

1. Copy of Bank Receipt/Demand Draft against which the refund is

being claimed

PART 1

Note: Please state ‘Not Applicable’ wherever the information/data is not

applicable to you.

1. IEC Details

i. IEC Number

ii. Date of Issue

iii. Issuing Authority

2. Applicant Firm Details

i. Name

ii. Address (Registered Office in case of Companies and Head Office in case of Others)

iii. Address of all Branches/Divisions/Units/Factories located in India & abroad (attach extra sheet if required)

iv. Telephone

v. Email address (for correspondence with DGFT)

3. Details of Proprietor/Partners/Directors/Karta/Trustee of the applicant firm (attach extra sheet if required)

i. Name

ii. Father's Name

iii. Residential Address

iv. Telephone

4. Nature of Concern (please tick) ( √ )

i. Government Undertaking

ii. Public Limited Company

iii. Private Limited Company

iv. Proprietorship

v. Partnership

vi. Others

5. Type of Exporter (please tick) ( √ )

i. Merchant Exporter

ii. Manufacturer Exporter

iii. Service Provider

iv. Others (please specify)

v. Merchant cum Manufacturer

6. Industrial Registration Details

i. SSI/IEM/LOI or IL Registration Number

ii. Date of Issue


iv. Products for which registered

7. Service Tax Registration Details (in case of Service providers)

i. Service Tax Registration Number

ii. Issuing Authority

iii. Services for which registered

8. RCMC Details

i. RCMC Number

ii. Date of Issue


iv. Valid upto

v. Products for which registered

9. Status House Details

i. One/Two/Three/Four/Five Star

ii. Certificate Number

iii. Date of Issue

iv. Issuing Authority

v. Valid Upto

10. PAN Details

i. PAN Number


11. Excise Details

i. Excise Registration Number


12. VAT Details

i. VAT Registration Number


13. Turnover Details for the preceding three licensing years

FY Annual Domestic Turnover (Rs Lakhs)

Annual Export Turnover (Rs Lakhs)

PART 2

1. IEC Number

2. Applicant Details

i. Name

ii. Address

3. Application for (please tick the category for which the application is being made) : ( √ )

I. Importer Exporter Code Number (IEC) √

II. Import Licence for Restricted Items

IIA. Import Certificate under Indo - US Memorandum

III. Export Licence for Restricted Items

IIIA. Export Licence for SCOMET Items

IV. Star Export House Certification

V. Advance Authorisation / DFRC

VA. Gem Replenishment Authorisation

VB. Diamond Imprest Authorisation

VC. DEPB

VD. Duty Free Import Authorisation

VI. EPCG Authorisation

VII. Served from India

VIII. Vishesh Krishi And Gram Udyog Yojana (VKGUY)

IX. Target Plus Scheme

X. Claiming Duty Drawback on All Industry Rates/Fixation of Drawback Rates/Refund of Terminal Excise Duty

XA. Focus Market Scheme

XB. Focus Product Scheme

4. Application Submission Details (in case of electronically submitted applications)

i. ECOM Reference Number

ii. Date of Submission on Server

iii. Submitted to which Regional Authority

iv. File Number

v. Date of Issue

5. Application Fee Details

Amount (Rs)

Demand Draft/Bank Receipt/Electronic Fund Transfer No

Date of Issue

Name of the Bank on which drawn

Bank Branch on which drawn

Note; 1. Only one category of application may be made in the Form. 2. In case of application for issue of IEC number, information at Serial No 1 may be left blank.

SUB SECTION I

(For Issue/Modification of Import Export Code Number)

Affix

passport size

photograph

1. Application for (please tick whichever is applicable) : ( √ )

i. Issue of Importer Exporter Code Number (IEC)

ii. Modification of Importer Exporter Code Number (IEC)

2. Bank Account Details

i. Name of the Bank

ii. Address of the Bank

iii. Type of Bank Account

iv. Bank Account Number

v. Year of opening Bank Account

3. In case of NRI interest/holding with repatriation benefits in the firm/company, please furnish

i. RBI Approval Number

ii. RBI Approval Date

4.

a. In case of Proprietorship firms, please furnish

i. Date of Birth of individual

ii. Number of IECs held along with their details

b. In case of Companies, please furnish

i. Date of incorporation

c. In case of others

i. Date of formation

5. In case the application is made for modification in existing IEC, please furnish

i. Existing IEC Number

ii. Nature of Modification required

iii. Details of Modification required

PART 4

DECLARATION/UNDERTAKING

1. I/We hereby declare that the particulars and the statements made

in this application are true and correct to the best of my/our knowledge

and belief and nothing has been concealed or held there from.

2. I/We fully understand that any information furnished in the application if

found incorrect or false will render me/us liable for any penal action or

other consequences as may be prescribed in law or otherwise warranted.

3. I/We undertake to abide by the provisions of the Foreign Trade

(Development and Regulation) Act, 1992, the Rules and Orders framed

there under, the Foreign Trade Policy, the Handbook of Procedures and

the ITC(HS) Classification of Export & Import Items.

4.

a. I/We hereby certify that the firm/company for whom the application has

been made has not been penalized under the Customs Act, Excise Act,

Foreign Trade (Development & Regulation) Act 1992 and FERA/FEMA

b. I/We hereby certify that none of the Proprietor/ Partner(s)/

Director(s)/Karta/Trustee of the firm/company, as the case may be, is/are

a Proprietor/Partner(s)/Director(s)/Karta/Trustee in any other

firm/Company which has come to the adverse notice of DGFT.

c. I/We hereby certify that the

Proprietor/Partner(s)/Director(s)/Karta/Trustee, as the case may be, of the

firm/company is/are not associated as

Proprietor/Partner(s)/Director(s)/Karta/Trustee in any other firm/company

which is in the caution list of RBI.

d. I/We hereby certify that neither the Registered Office/Head Office of the

firm/company nor any of its Branch Office(s)/Unit(s)/Division(s) has been

declared a defaulter and has otherwise been made ineligible for

undertaking import/export under any of the provisions of the Policy.

5. I/We hereby declare that I/We have not obtained nor applied for such

benefits (including issuance of an Importer Exporter Code Number) in the

name of our Registered/Head Office or any of our

Branch(s)/Unit(s)/Division(s) to any other Licensing Authority.

5A. I/ We hereby declare that I/we have perused the list of SCOMET items as

contained in the Appendix 3 to the Schedule 2 of the ITC (HS)

Classifications of Export-Import Items, 2004-09 and that the item(s)

exported / proposed to be exported does not fall within this list and that I/

We agree to abide by the provisions of the Policy for export of SCOMET

items contained in the Foreign Trade Policy, Schedule 2 of ITC (HS) and

the Handbook of Procedures (Vol.1), irrespective of the scheme under

which the item is exported / proposed to be exported (the underlined

portion will be deleted in case an application for export license for

SCOMET item is being filed).

6. I/We solemnly declare that I/We have applied for / obtained a RCMC to

the Export Promotion Council which pertains to our main line of business.

In case we have applied to any other council, the application has been

made within the purview of the provisions of Para 3.12 and Para 3.12.1 of

the Handbook of Procedures (Vol 1).

7. (applicable in case of IEC applications only)

a.

i) There is no non-resident interest in the firm/company and no non resident

investment with or without repatriation benefits has been made in the

firm/company; or

ii) There is non-resident interest in the firm/company and non resident

investment without repatriation benefits in the firm/company is held with

the general/specific permission of RBI; or

iii) There is non-resident interest in the firm/company and non-resident

investment with repatriation benefits in the firm/company is held with the

specific permission of RBI.

18. I hereby certify that I am authorised to verify and sign this declaration as

per Paragraph 9.9 of the Policy.

Signature of the Applicant Place

Name Date

Designation

Official Address

Telephone

Residential Address

Email Address

Documents

export procedure