EXPORT DOCUMENTATION SERVICE OVERVIEW

EXPORT DOCS CONTACTSFor further information please contact:

Sandra Scannell, Head of Business Services E: sandra.scannell@northernirelandchamber.com or

Dawn Robertson, Export ExecutiveE: dawn.robertson@northernirelandchamber.com

T: 028 90 244113W: www.northernirelandchamber.com

INTERNATIONAL TRADE TRAINING SERIES, SPONSORED BY HSBC

ABOUT US

Northern Ireland Chamber of Commerce and Industry (NI Chamber) is the network for business in Northern Ireland which enables members to grow both locally and internationally and drive the development of the economy.

NI CHAMBER BOARD

PRESIDENTMr John Healy, Allstate Northern Ireland

VICE-PRESIDENTMr Ian Henry, The Henry Group

CHIEF EXECUTIVEMs Ann McGregor MBE

BOARDMr John Healy, Allstate Northern IrelandMs Orla Corr, The McAvoy GroupMr Owen Brennan, Devenish GroupMs Ellvena Graham, ESB GroupMr Michael Kidd, EY BelfastMs Ann McGregor, NI ChamberMr Patrick Hurst MBE, PHC Ltd.Mr Stephen McCully, Power NIMr Nick Coburn, Ulster Carpets GroupMs Andrea McIlroy-Rose, Pinsent MasonsMr Ian Henry, The Henry Group

EXPORT DOCUMENTATION SERVICE OVERVIEWOnce an overseas sale has been secured, manufacturing exporters have the challenge of ensuring fast and efficient delivery to customers. Having correct and authenticated documentation is key to getting shipments seamlessly through ports.

NI Chamber is a designated authority for the issue of certified export documents. Whether it’s processing export documentation in person or through our on-line platform, from form filling to liaising with freight and cargo operators, NI Chamber has the expertise to make the documentation process as straightforward as possible and ensure that goods will arrive safely when and where they should.

We can assist you with:

• European Community, Arab andEgyptian Certificates of Origin

• EUR1 Movement Certificates

• ATR Movement Certificates

• ATA Carnets - Passports for Goods

• Document Legalisation

In addition to certifying the documents, NI Chamber can also assist in the training of shipping department staff providing them with a resource, with extensive knowledge of shipping requirements, to tap into for advice.

Members benefit from preferential rates and premium turnaround

Clients of NI Chamber receive an unrivalled level of customer service with a fast and efficient electronic processing platform for most documents and members also benefitting from costs savings of up to 38%*.

* Percentage discount varies according to document type.

MEMBERS BENEFIT FROM:Preferential rates and premium turnaround

EXPORT DOCUMENT TYPESEUROPEAN CERTIFICATES OF ORIGIN

The European Community (EC) Certificate of Origin is a commercial or Customs clearance requirement of some countries which evidences the origin of the goods. An EC Certificate of Origin may be called for in any country worldwide and will be requested by the overseas customer.

Additional documents such as a Commercial Invoice, Packing List or other document that accompanies a shipment may also require certification.

NI Chamber is authorised by the Department for Business, Energy and Industrial Strategy (BEIS) to approve certificate of origins and can offer advice and guidance on their completion, as well as providing a fast turnaround in processing through our online platform.

ARAB BRITISH CERTIFICATES OF ORIGIN

An Arab-British Certificate of Origin is a Customs clearance requirement in some countries to evidence the origin of the goods. It may also be requested by the importing company. Arab Certificates of Origin may be used for Arab League States as shown below:

Legalisation of Arab documents by the Arab Embassies is a frequent requirement when exporting to the Arab League states. NI Chamber offers a complete wrap around service for Arab documents to ensure all customer requirements are taken care of.

ONLINE CERTIFICATION SERVICES

Supporting 230 local manufacturers to export to over 140 markets

For a busy exporting company speed and efficiency when getting goods to market are crucial. The Northern Ireland Chamber’s online processing platform not only offers increased efficiencies through faster turnaround but also provides a fast reliable method for the certification of export documents.

Exporters can set up an instant account which allows you to complete the relevant documents online for certification by the NI Chamber team.

Our experienced export team can have your document checked and returned to you with electronic certification stamp on the same day, when submitted before 3pm.

THE BENEFITS OF THE ONLINE SERVICE INCLUDE:

SPEED – By forwarding your export documents electronically, you can have them checked, certified and returned to you for printing within minutes, thus allowing your business to save valuable time and money and ensure your goods reach their destination on time.

SERVICE – A faster service available from NI Chamber means you can offer a better service to your customers and, of course because the whole process is electronic, you can free up staff time normally used for delivery and collection of export documents.

SIMPLICITY – Forwarding and receiving documents electronically and printing them off at your own premises is quick and easy.

• Algeria

• Bahrain

• Djibouti

• Iraq

• Jordan

• Kuwait

• Lebanon

• Libya

• Mauritania

• Morocco

• Oman

• Qatar

• Saudi Arabia

• Somalia

• Sudan

• Syria

• Tunisia

• UAE

• Yemen

EGYPTIAN CERTIFICATES OF ORIGIN

Similar to the Arab-British Certificate, an Egyptian Certificate of Origin is a Customs clearance requirement to evidence the origin of goods being shipped to Egypt and is required on the request of the importing company.

Egyptian certificates can be certified by NI Chamber only or certified and legalised by the Egyptian Chamber which NI Chamber’s service facilitates.

If an EC certificate of origin is used and not being legalised by the Egyptian Embassy, an Egyptian Indemnity Form is required.

EUR1 MOVEMENT CERTIFICATES

An EUR1, also known as a ‘movement certificate’, enables importers in certain countries to import goods at a reduced or nil rate of import duty under trade agreements between the EU and beneficiary countries.

Originating goods are either:

• wholly produced in the EC; or

• have been sufficiently processedin the EC to be classed as“originating”. This means work doneelsewhere in the EC can help meetthe origin rules.

These documents should be used when you can prove the goods’ origin and you hold the required evidence.

NI Chamber is authorised to issue EUR1

certificates on behalf of H.M. Revenue

& Customs. Much of what exporters

needs to know on qualifying countries

is wrapped up in HMRC information

booklets and the dedicated staff can

take away the confusion of these

notices, helping our clients to get on

with what matters to them.

All businesses completing EUR1 documents must read a copy of the HM Customs and Excise notices:

• 826 – Import Procedures and

General Rules

• 827 – Export Procedures and

General Rules

• 828 – Rules of Origin for Various

Countries

• 830 – Rules of Origin for GSP

Countries

• 832 – Rules of Origin for Mexico

The origin rules for goods of all Tariff

headings are set out in Notices 828,

830 and 832. These may vary according

to the Tariff heading and the country to

which the goods are exported.

ATR MOVEMENT CERTIFICATES

An ATR Document is a goods

movement certificate used for

preferential treatment of goods moving

between the European Community and

Turkey.

NI Chamber is authorised to issue ATR certificates on behalf of H.M. Revenue & Customs and can assist customers in working through preference requirements for Turkey.

Industrial Goods are entitled to preferential treatment if they:

• originate in or

• are in free circulation in either theCommunity or Turkey

The following goods are considered to be in free circulation:

• imports from outside theCommunity or Turkey on which:

• all import formalities have beencompleted and

• any customs duties or equivalentcharges have been paid and notrepaid in whole or in part.

• Goods manufactured in theCommunity and/or Turkey whollyor partly from materials or partsoriginating outside the Communityor Turkey, provided that:

• all import formalities for thematerials or parts have beencompleted and

• any customs duties or equivalentcharges have been paid and notrepaid in whole or in part.

IPR and End Use goods are not eligible for preference as these goods are not in free circulation with all the duties or other charges paid and therefore DO NOT qualify for preferential treatment.

ATA CARNETS

An ATA Carnet is the simplest method of exporting goods on a temporary basis. Carnets are like ‘passports for goods’ replacing the need for usual customs documentation. Carnets allow fast, trouble free importation into countries belonging to the Carnet scheme without the need to pay duty and/or local tax at the time of import. They can be used for multiple trips, are valid for one year and cover over 40 countries. Carnets can be used for three main categories of goods:

• Commercial samples (the Carnetis a commercial document, and assuch values shown must reflect thecurrent retail value in the UK)

• Goods for presentation or use attrade fairs, shows, exhibitions orsimilar events

• Professional equipment (whichis solely for use by, or under thepersonal supervision of the holderor his nominated representative).

ATA Carnets guarantee overseas customs authorities that all duties and taxes will be paid to them if the conditions under which they allow the goods into the country are breached.

NI Chamber is responsible, through an international chain of guaranteeing associations, for paying any charges that become due on goods covered by Carnets we have issued. Security is therefore required to accompany your application and is fully refundable as

EXPORT DOCUMENT TYPES

EXPORT DOCUMENT TYPES

long as the conditions of use have not been breached. The amount of security we require is equal to the highest rate of duty and taxes applicable to the goods in the country/countries to which the goods are being despatched.

LEGALISATION

Legalisation is the process of authenticating a document so that a foreign country’s legal system will recognize it as valid and with full legal effect. Many countries require legalisation of export documents before cargo can be shipped.

Not all countries require legalisation and there are particular regulations in specific countries for particular commodities. Your overseas customer will advise if documents require legalisation.

NI Chamber provides legalisation and Foreign Office acknowledgement of export documents for non-Arab countries as part of the Export Documentation service offering. It

operates in a similar way to the Arab country legalisation and we handle the entire process as required.

Guides to assist our customers complete the export documents detailed in this section are available on request from our experienced team, who can also support any questions you may have.

TRAINING SERVICES

Chambers of Commerce are uniquely placed to support exporting companies with logistics and shipping requirements. As an authorised issuing body and with an extensive international network we have the knowledge and contacts to bring your team up to speed with the administrative requirements of shipping goods to foreign markets.

NI Chamber offer training services to our customers in the areas of:

• Export Process and Documentation

• Letters of Credit and OverseasPayments

• Managing Risk of Trade Overseas

Training can be tailored around customer requirements and we offer:

• One to One Guidance

• Bespoke In House Training

• International Trade Training

Details of our upcoming International Trade Training Schedule, sponsored by HSBC, can be found at www.northernirelandchamber.comFurther information on other export training is available directly from the NI Chamber team.

EXPORT DOCUMENT TYPES

“Having NI Chamber arrange our export documentation is easily worth our annual subscription alone. NI Chamber’s assistance has been invaluable in guiding HeartSine through the exporting pyramid. Be it Tunisia, Chile, Israel, Argentina or Egypt, the advice from NI Chamber has been crucial in realising our export ambitions.”

JOY HUNTER

Global Inside Sales Manager, HeartSine Technologies

INTERNATIONAL TRADE TRAINING SERIES, SPONSORED BY HSBC

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17 PREMIUM/COUNTER SERVICEVAT @20% Total

MEMBERS: £31.00 £6.20 £37.20*

NON MEMBERS: £46.00 £9.20 £55.20*

COPIES: £3.25 £0.65 £3.90

E-CERT & POST

VAT @20% Total

MEMBERS: £26.00 £5.20 £31.20*

NON MEMBERS: £42.00 £8.40 £50.40*

COPIES: £3.25 £0.65 £3.90

EUR1 & ATR VAT @20% Total

MEMBERS: £16.00 £3.20 £19.20

NON MEMBERS: £18.00 £3.60 £21.60

CARNETS

A CARNETS VAT @20% Total MEMBERS: £166.67 £33.33 £200.00

NON MEMBERS: £266.67 £53.33 £320.00

ARAB-BRITISH DOCUMENTS (For legalisation fees please contact the office)

VAT @20% Total

PRE-PRINTED ARAB CERT: £2.20 £0.44 £2.64

PRE-PRINTED ARAB COPY: £1.45 £0.29 £1.74

INTERNATIONAL IMPORT CERTIFICATES VAT @20% Total

MEMBERS: £31.00 £6.20 £37.20

NON MEMBERS: £46.00 £9.20 £55.20

OTHER Postage Charges will be incurred for heavy/bulk items, please contact the office for details.

* please note the counter charges will apply should you wish to prioritise your e-cert application

HELPS BUSINESS GO GLOBALLearn Grow Excel is a new initiative from

NI Chamber designed to support growing

companies at every stage of development

and encourage more export activity in

Northern Ireland, supporting the ambitious

export targets set out in the Department

for the Economy’s Export Matters Strategy.

Whether you are in the early stages of

growth, starting out in new markets, or

interested in scaling-up your business and

expanding into additional export markets,

the portfolio of programmes, supported by

our private sector partners, has something

for every level of business. The only pre-

requisites are the potential and commitment

to grow your business and a determination

to succeed.

The focus for Learn Grow Excel is therefore to:- Inspire and Share Learning

- Build Capability and Networks

- Provide One to One Support

- Promote Development & Sales Opportunities

Connecting For Growth Meet the Buyer Sales

Opportunities

Scaling-Up Capability Building

NI Chamber Connections Capability Building,

Opportunities & Networks

Danske Bank Export First Inspiration & Shared

Learning

LEARN GROW EXCEL SUPPORT OFFERING

Developing Your Growth Potential Capability Building

& Networks

International Trade Training Capability Building

Near Market Trade Visits New Market Opportunities

& Networks

Learn Grow Excel Export Conference Inspiration, Capability

Building & Networks

SME PARTNER

LEARN GROW EXCELNI CHAMBER BUSINESS SUPPORT SERVICES