Exploring MicrosoftAccess 2003

Chapter 2

Tables and Forms: Design,

Properties, Views, and Wizards

Objectives (1 of 2)

• Describe table design• Describe data types and

properties;Set a primary key

• Use Table Wizard; add and delete fields

• Discuss data validation

Objectives (2 of 2)

• Use Form Wizard• Distinguish between bound,

unbound, and calculated controls• Modify an existing form• Switch between Form view, Design

view, & Datasheet view

Overview

• Basic principles of table and formdesign

• Design guidelines• Implement design in Access• Use Table Wizard or design view• Use Form Wizard or design view

Table Design Basics

• Include necessary data

• Store data in smallest parts

• Do not use calculated fields

Creating a Table

• Using Table Wizard• Designing a table yourself• Field names• Data types and properties• Primary key• Views--Datasheet or Design

Data Types

• Number field

• Text field

• Memo field

• Date/Time field

• Currency field

•Yes/No field

•OLE field

•AutoNumber

•Hyperlink field

New Table Screen

Table Wizard Screen

Table Design View

Primary key

Field names

Data type

description

Field property

Creating a Table

• Hands-On Exercise 1

• Create New Database• Create Table• Use Table Wizard• Add Additional Fields• Add an Input Mask• Change Field Properties

• Change Primary Key• Add Validation Rule• The Datasheet View• Enter Additional Data• Print Students Table

Properties (1 of 2)

• Field size

• Format

• Input Mask

• Caption

• Default Value

Properties (2 of 2)

• Validation Rule

• Validation Text

• Required

• Allow Zero Length

• Indexed

Creating a Form

• Controls--objects• Bound control has data source• Unbound control: no data source• Calculated control: expression as data

source• Properties• Form Wizard

Creating a Form

Hands-On Exercise 2

• Open Existing Database

• Form Wizard• Move Controls• Add Calculated

Control• Modify Property Sheet

• Create Form Header

• Add Date• Form View

• Align the Controls

Form Design View

Sizing handles

Click and drag tomove Toolbox

Form View

Current Record Total Number of Records

A More Sophisticated Form

Hands-On Exercise 3• Modify the table• The Lookup Wizard• Add the New Control• Create an Option Group• Add a Command Button• Create Additional Button

A More Sophisticated Form

Hands-On Exercise 3 continued• Align Buttons• Reset Tab Order• The page Setup Command• The Completed Form• Exit Access

Form View

Drop Down List

Command buttons

Check box Option group

Chapter 2 Summary

• Information depends onunderlying data

• Database design is critical

• Table Wizard: creates tableseasily

Chapter 2 Summary Continued

• Form provides easy way to enter anddisplay data

• Form consists of objects calledControls

• Property is a characteristic orattribute of an object

Practice with Access

1. Student Form

2. Insert Graphic

3. Employee Database

4. USA Database

Practice with Access Continued

5. Create an Address book

6. National Basketball Association

7. Help for Your Users

8. Add a Hyperlink

Case Studies

• Personnel Management

• The Stockbroker

• Metro Zoo

• Form Design

• File Compression

• Copyright Infringement

• The Digital Camera