Exhibitor technical guide - Paris-Expo – Porte de Versailles / June

Exhibitor technical guide - Paris-Expo – Porte de Versailles / June 10-11-12, 2014 1


Contents I / Your contacts 4 • Organisers • Service providers Our environmental policy 9 • 5 good reasons for following our environmental policy • How to go about it • Designing your stand and your communications

II / General information 12 • Venue • Access to Paris-Expo - the Porte de Versailles Exhibition Centre • Stand set-up • Exhibition opening times • Stand break-down • Deliveries • Travel discounts III / General exhibition regulations 17 • Installation • Exhibitor obligations • No-shows • Design of stands and rigging • Storage of packaging and waste disposal • Hazardous products • Fixings to structural components • Fixings to partitions • Damage • Stand removal • Customs • Industrial property • Unfair competition • Special events • Disputes • Insurance IV / Viparis: technical services 21 • Electricity • Electrical equipment • Rigging • Parking • Water • Compressed air • Stand PA system control • Telephony • Internet & networks All orders to Viparis should be made via this website: http://www.viparis.com/epex


V / Safety file 22 • Fire safety regulations • Declaration of operational equipment

To be completed and returned • Safety notice

Declaration to be returned to DÖT and document to be forwarded to your service providers VI / Fitted stands 42 • Description of basic stand • Fittings on basic stand

This form must be returned to the Exhibition Installers • Construction plan • Additional fittings • Terms & conditions of payment VII / Additional information and orders 47 • Exhibition catalogue

To be completed on the www.transportspublics-expo.com website in the Exhibitor Space • Vehicles on display • Exhibitor badges, set-up badges • Invitations • Meeting venue hire • Handling equipment hire • Lunches and Catering • Site watch • Stand cleaning • Vehicle cleaning • Hostesses • Accommodation • Stand furniture • Plants • Multimedia and computer hardware • Exhibitor contact logger • Photographs • Data sheets and order forms NB : All these additional orders are only propositions without any obligations. If you desire, you can make orders to others service providers.


I - Your contacts Organisers

ORGANISER

GIE Objectif transport public

48 avenue du Général Leclerc 75014 PARIS - FRANCE

Contacts : Caroline DANTARD / Stéphanie COMÈRE

Tel : +33 (0)1 48 74 04 82 Fax : +33 (0)1 48 74 08 54

e-mail : [email protected] Website : www.transportspublics-expo.com

STAND SALES

IM Régie

23 rue Faidherbe 75011 Paris – France

Contacts: Sabrina KOUIDER / Sabrina LEAL

Tel : +33 (0)1 40 24 13 45/ +33 (0)1 40 24 14 90 E-mail : [email protected] / [email protected]

EXHIBITION MANAGEMENT

Z&A Conseil / LCDE

28 rue Rosenwald 75015 Paris – France

Contact : Bruno McKAY

Tél. : +33 (0)1 53 68 14 64 Fax : +33 (0)1 42 50 01 61

E-mail : [email protected]

ADVERTISING SPACE

BOOKINGS

IM Régie

Contact : Fabienne GUIGUE Tel : +33 (0)1 40 24 17 00 E-mail : [email protected]


Service providers

All documents that MUST be returned are marked in red.

Description

Contacts and details

Deadline for returning documents and order

forms DD/MM/YYYY

Exhibitor replies

• Approval of layout plans • Insurance certificate • Display vehicle management • Vehicle cleaning • Invitations • Transport discounts: SNCF

vouchers • Set-up badges

LCDE

28 rue Rosenwald

75015 Paris – France

Bruno McKAY Tél. : +33 (0)1 53 68 14 64 Fax : +33 (0)1 42 50 01 61

E-mail: [email protected]

Plan approval

cf p.17-18 30/04/2014

Insurance certificate

cf p.20 02/05/2014

Display vehicles

form p.49 02/05/2014

• Exhibition advertisement catalogue

IM Régie

Contact : Fabienne GUIGUE Tel. : +33(0)1 40 24 17 00 E-mail : [email protected]

Online presentation

+ catalogue cf p.46

18/04/2014

Additional orders by exhibitors

(designated provider) • Electricity

• Electrical equipment • Supports and rigging

• Parking • Parking for light goods vehicles

and HGVs • Water

• Compressed air • Stand PA system control

• Telephony • Internet and networks

• Turnkey offers

VIPARIS

Exhibitor office 1 Porte de Versailles

75015 PARIS – FRANCE

Tel : +33 (0)1 40 68 16 16 Fax.: +33 (0)1 53 60 69 67 Website : www.viparis.com and www.viparis.com/epex

Orders via www.viparis.com/epex

Cf p.21

23/05/2014


Exhibition Installers • Setting up fitted stands • Additional installations

INTERNATIONAL MODULING

03 rue de Messy

77410 CHARNY – France

Contact : Jean-François LAPIERRE Tél. : +33 (0)1 60 61 00 44 Fax. : +33 (0)1 60 61 07 70

Website : http://www.international-

moduling.com/

Order form

Data sheets, p.42-46

16/05/2014

Stand furniture • Furniture hire

LA COMPAGNIE

16 rue Ampère

95500 Gonesse – FRANCE

Contact : Corinne Mortier Tel : +33 (0)1 84 28 00 34 Fax : +33 (0)1 84 28 00 50

E-mail : [email protected] Website : www.lacompagniemob.com

Order form no. 7

p.57-58

23/05/2014

Safety officer

• Fire safety regulations • Declaring operational

equipment

CABINET GUERET

51 rue de l’Aqueduc

75010 PARIS – FRANCE

Tel : +33 (0)6 58 39 00 01 e-mail : [email protected]

Declaring operational

equipment p.26

02/05/2014

Safety coordinator

• Safety notice

DÖT

81 rue de Paris

92100 Boulogne-Billancourt – FRANCE

Fax : +33 (0)1 46 05 76 48 E-mail : [email protected]

Safety certificate

p.27

30/04/2014 and 07/05/2014


For other orders, you can contact* :

Logistics and handling

CLAMAGERAN FOIREXPO

Paris-Expo

Porte de Versailles 75015 PARIS – France

Tel : +33 (0)1 57 25 18 01 Fax : +33 (0)1 45 30 28 81


Order form no. 2

p.51

04/05/2014

Site watch

GUARD’EVENTS

10-12 rue des Morillons 75015 PARIS – France

Tel : +33 (0)1 56 08 01 39 Fax : +33 (0)1 48 42 26 04


Order form no. 3

p.52

30/05/2014

Stand cleaning

MILLENIUM

14 rue Ampère – ZA 91430 Igny – France

Tel : +33 (0)1 60 19 72 72 Fax : +33 (0)1 60 19 72 79


Order form no. 4

p.53

23/05/2014

Hostesses

ALIZÉE HÔTESSES

97 rue Lafayette

75010 PARIS – France

Tel : +33 (0)1 53 30 06 85 Fax : +33 (0)1 40 07 18 34

E-mail : [email protected] Website : www.alizeehotesses.com

Order form no. 5

p.54-55

23/05/2014

Accommodation

ATI

8 rue de la Terrasse 75017 Paris – France

Tel : +33 (0)1 40 54 64 00 Fax : +33 (0)1 44 05 01 48

E-mail : [email protected] Website : www.atibooking.com

Order form no. 6

p.56


* All these additional orders are only propositions without any obligations. If you desire, you can make orders to others service providers.

Plants

ATOUT VERT

La Tuilerie

Route de Maule 78590 Noisy le Roi – France

Tel : +33 (0)1 34 62 80 90 Fax : +33 (0)1 34 62 50 45 E-mail : [email protected]

Order form no. 8

p.61-65

23/05/2014

IT/audio/video

equipment

EURINFOR

2 route de la Bonde

91300 Massy – France

Tel : +33 (0)1 69 10 01 10 E-mail : [email protected] Website : www.eurinfor.fr

Order form no. 9

p.66

23/05/2014

Contact logging (badge reader)

APPLIDGET

Bâtiment Nord Express

48 rue René Clair 75899 Paris cedex 18

France

Contact : Benoit COSSET Tel : +33 (0)1 73 74 38 52

Order form no. 10

p.67

23/05/2014

Photograph

AGENCE OBLIQUE

10 rue Herran

75116 Paris – France

Contact : Ambroise TOUVET Tél : +33 (0)6 61 78 72 77

E-mail : [email protected] Website : www.agenceoblique.com

Order form no. 11

p.68

23/05/2014


Our environmental policy

As organiser of Transports Publics, the European Mobility Exhibition, GIE Objectif transport public is a firm believer in the importance of a sustainable development policy for events management. With this in mind, it has established a procedure aimed at minimising the environmental and social impact of the events it organises.

The approach focuses on the responsible management of transport, raw materials, energy and waste. It is on this basis and with the concern of continuously improving that the GIE organizes this exhibition.

GIE Objectif transport public has included sustainable development aspects in its specifications for providers,

and encourages you to do the same in your role as exhibitors, also including your own providers in this policy.

5 good reasons for following our environmental policy

Ensuring you are in line with your own company’s sustainable development policy

Increasing numbers of firms are implementing sustainable development strategies for their core business, covering social, environmental and economic issues. Incorporating these principles in the events you take part in is one way of extending this policy.

Taking steps to minimise the environmental impact of the event

This exhibition is yours – and your commitment alongside us is important to us. We won’t succeed in minimising the impact of this event on the environment without your help!

Bringing down your costs

Contrary to popular belief, responsible management of energy and raw materials in your communications, stand layout and events will almost certainly bring down your exhibition costs.

Meeting stakeholder expectations

Stakeholders in your sector and for the Exhibition as a whole (clients, prospects, partners, visitors, journalists and others) expect you to be an example in this respect.

Being seen as a pioneering innovator

This is an opportunity to find new ideas to highlight your products, services and vehicles in an environmentally-friendly manner – and that won’t go unnoticed!

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How to go about it

This technical guide includes “green spots”: ideas and practical advice to help you organise your involvement, from stand design through to your choice of providers and travel arrangements for your teams.

As an exhibitor, your attention is drawn to three points in particular:

Energy

First and foremost, responsible energy management provides economic benefits. For instance, lighting, particularly stand lighting rigs, use huge amounts of energy. Your display can be made to stand out without using so much electricity. Ask your stand installer to optimise lighting, compare technologies and find less power-hungry solutions.

Waste

The organisers will be using sorted waste management before, during and after the event. It is important that your providers (stand installers, decorators, etc.) observe the waste sorting instructions provided.

Skips will be put in place near the exhibition hall; a waste sorting scheme will be used for these.

Transport

Travel by participants accounts for 75% of the carbon impact of exhibitions. When you come to Paris, travel by air rather than by train whenever possible. On site, use public transport.

Paris-Expo/Porte de Versailles is easily accessible using the metro, buses, tramway and self-service bikes.


Designing your stand Providers and suppliers: Use local professionals if possible (thereby bringing down the carbon footprint for transport). Stand fittings: Use rented, reusable or recyclable materials where possible. Carpeting: Choose a “green” carpet, preferably carpet tiles which can be re-used, or a recyclable carpet. Traditional carpet can not be valued (it is buried on a site in the Oise and contributes to soil pollution). Waste management:

Leave your waste on-site during set-up and break-down. The cleaning team will remove it and sort it into the appropriate skip depending on the type of waste.

During the exhibition, GIE Objectif transport public will be distributing two types of plastic bag for glass and standard waste. Leave bags for sorted waste collection in the aisles every evening after the exhibition closes.

Waste bins will be available throughout the exhibition to further assist in your waste sorting. It is important that you make your cleaning teams aware of this scheme beforehand. Lighting: Use low-energy bulbs or LEDs wherever possible.

Designing communications

To promote your presence on site: - Use electronic forms of communication wherever possible. - Print only as many documents as you are likely to actually need. - Use FSC certified paper and environmentally-friendly ink for your printing needs wherever possible.


II – General information Venue

Paris-Expo - Porte de Versailles Hall 1 1, place de la Porte de Versailles 75015 PARIS – FRANCE

Access

Visitors: Hall 1

entrance

Exhibitor parking:

Car Park R

Exhibitors: Hall 1

entrance Gate T

Deliveries: Hall 1 – Gate T

Display vehicles: Hall 1 entrance

Gate T


Access to Paris-Expo – Porte de Versailles

By public transport:

Tramway lines T2 and T3: alight at “Porte de Versailles” Metro line 12: alight at “Porte de Versailles” Bus routes 39 and 80: alight at “Porte de Versailles” From Orly airport: From Orly West RATP bus terminal, take a bus to Denfert-Rochereau and alight at Jourdan-Tombe Issoire Then take Tramway T3 towards Pont Garigliano and alight at Porte de Versailles From Roissy Charles de Gaulle airport: Take RER line B towards St-Rémy-les-Chevreuse and alight at Cité Universitaire Take Tramway T3 towards Pont du Garigliano (Hôpital George Pompidou), alight at Porte de Versailles (Parc des Expositions)

By car:

Paris ring road clockwise: Porte de la Plaine exit Paris ring road anticlockwise: Porte Brancion exit From Orly airport: Take the N7 towards Paris / A106. Follow signs to Paris-centre, take the ring road clockwise and leave at Porte de la Plaine. From Roissy Charles de Gaulle airport: Take the A1 towards Paris. Follow signs to Paris, Porte de la Chapelle, take the ring road anticlockwise and leave at Porte Brancion. Can you car-share? A dedicated forum has been set up for the Transports Publics 2014 exhibition at www.covoiturage.fr. Drivers can offer places and passengers can get in touch with them.

By taxi:

G7: 01 47 39 47 39 Taxis bleus: 0 891 70 10 10


Stand set-up

Access will be via Gate T and exit will be via Gates L and S. Gate T will be reserved for display vehicle access.

Arrival of vehicles

Delivery of floor space

and set-up

Delivery of fitted spaces

Friday 6 June 4pm - 10pm 4pm - 10pm

Saturday 7 June 8am - 10pm 8am - 10pm

Sunday 8 June 8am - 10pm 8am - 10pm

Monday 9 June 8am - noon 8am - 10pm 8am - 10pm

Exhibition opening times

Opens to visitors Closes

Tuesday 10 June 9am 6.30pm

Wednesday 11 June 9am 6.30pm

Thursday 12 June 9am 6.30pm

Exhibitors are permitted to be present on their stand from 8am onwards, and to leave no later than 7pm. When the exhibition is not open to the public, exhibitor access is via the entrance at the back of the hall adjacent to Gate M.


Stand break-down

Access will be via Gate T and exit via Gates L and S.

• Stands may not be broken down before the end of the exhibition, i.e. only from 7pm on Thursday 12 June onwards. • Display vehicles may be removed as of Friday 13 June.

NOTE: Do not leave any valuable items on your stand. The organisers may not be held liable for any thefts that occur during the event (from set-up to break-down).

Deliveries

Exhibitors are responsible for all aspects of deliveries and must take delivery of items themselves. Please organise deliveries in such a way as to ensure that one of your personnel is on site to take delivery of packages and sign the relevant delivery slips.

All packages must be clearly marked as follows:

Paris-Expo - Porte de Versailles - Transports Publics 2014 Stand name and number

The name of a contact and a mobile phone number Hall 1.1 an 1.2

1, place de la Porte de Versailles 75015 PARIS

FRANCE NOTE: On 10, 11 and 12 June, deliveries must take place between 8am and 9.30am (with 1 hour’s parking allowed) via Gate T. Cf. site access instructions on www.viparis.com

Thursday 12 June 7pm - midnight

Friday 13 June 8am - 10pm

Saturday 14 June 8am - 5pm


Travel discounts Train For return trips to Paris within France, discounts are available by requesting an SNCF voucher from Bruno McKay - LCDE Fax : +33 (0)1 42 50 01 61 e-mail: [email protected] Please note that you will need to have your voucher before booking your journey. Plane You can benefit from discounts on Air France and KLM flights to attend Transports Publics 2014. Discounts are applied to a wide range of airfares on all Air France and KLM flights worldwide, if passengers are travelling on the following classes of travel: “Espace Affaires” [Business] and “Economique” [Coach]. Event: TRANSPORTS PUBLICS 2014 Event ID: 21640AF Valid for travel from 05/06/2014 to 17/06/2014 Event location: Paris, France Attractive discounts on a wide range of airfares on all Air France and KLM flights worldwide**. Use the website of this event or visit www.airfranceklm-globalmeetings.com to

• access the preferential fares granted for this event*, • make your booking, • issue your electronic ticket*, • select your seat**, • and print your boarding card**.

If you buy your ticket via AIR FRANCE & KLM Global Meetings website, your electronic ticket will carry a special mention which justifies the application of the preferential fares. Should you prefer to process your reservations and ticket-purchase directly with an Air France and KLM sales outlet, you must keep this current document which serves to justify the application of the preferential airfares. Keep the document to justify the special fares with you as you may be asked for it at any point of your journey. To locate your nearest Air France and KLM sales point, visit: www.airfrance.com or www.klm.com You will need to quote the reference given above which is registered in AIR FRANCE KLM data into GDS Amadeus: GGAIRAFGLOBALMEETINGS Frequent flyer / loyalty programs of Air France and KLM partner airlines are credited with "miles" when Air France or KLM flights are used. * not available in certain countries ** subject to conditions Air France, French Limited Company with a capital of 1,901,231,625 euros - Head Office: 45, rue de Paris, 95747 Roissy CDG cedex, France - Registered on the Trade and Companies register in Bobigny under no. 420 495 178 Koninklijke Luchtvaart Maatschappij n.v. (also known as KLM Royal Dutch Airlines) - Head Office: Amsterdamseweg 55, 1182 GP Amstelveen, the Netherlands - Registered No 33014286 Edited by AIR FRANCE & KLM Global Meetings: JH.CD


III – General exhibition regulations Installation

Location of all stands is decided by the organisers. Stand size and location may be changed at any time if required. The organisers’ decision is final in this respect. A pro rata reduction on the concession price will be granted only if there is a reduction in the surface area allocated.

Exhibitor locations are allocated on a first-come, first-served basis by order of application.

In no circumstances may exhibitors use vacant areas around their stand.

Exhibitor obligations Once registrations have been accepted, they are final and definitively binding on the registering party who is then liable for the total amount on the invoice. (Art. 118 of the French Fair and Exhibition Code).

Signing registration entails an obligation to occupy the allocated stand or location at least 24 hours prior to the event opening, and this space must remain properly occupied until the exhibition closes.

No request to withdraw registrations for any reason whatsoever will be taken into consideration. In all cases, the deposit paid will remain irrevocably forfeited to the organiser.

Registration entails full acceptance of all details of these regulations and the special precisions included in all the exhibitor guide and with all control and policing measures that may be specified by the authorities or administrative bodies.

Any infringement of these regulations and/or special regulations may lead to immediate, temporary or permanent exclusion of the exhibitor in question, with no compensation or reimbursement of sums paid being due and without prejudice to any legal action that may subsequently be taken against such parties.

No-shows In the event of a no-show, the full balance of the invoice shall remain due by the exhibitor regardless of the circumstances. Stands or locations that are unoccupied on the opening day of the exhibition may be allocated to another exhibitor, without the defaulting exhibitor being entitled to any damages whatsoever and/or reimbursement of sums paid by them.

Design of stands and rigging Standard height of stands and advertising supports is 3.2m from the hall floor. Any part of the stand with a height in excess of the standard height of 3.2m (6 m maximum) must be at least 3m from the edge of the stand and is subject to the prior written permission of the organiser.

The organisers will pay special attention to whether stand architecture and/or vehicles conceal neighbouring stands.

Stand sides immediately adjacent to other stands must be clean and painted or clad.

No stand may include an upper level.

Stands facing each other may not be partitioned for more than half their length.


Rigging above stands must comply with the following dimensions:

- Bottom of hung signage: more than 5 m from ground level - Distance from stand edge: at least 1 metre

Plans must be approved by Bruno McKay : [email protected] before April 30, 2014

The Organiser reserves the right to amend any plan that does not comply with the above criteria and/or that impedes proper visibility of neighbouring stands or the exhibition in general.

Any plan not deemed to fulfil these criteria and requiring review shall be submitted no later than April 23, 2014.

Any plans that have not been approved by the Organiser may be subject to adjustment on site during set-up operations.

Storage of packaging and waste disposal For safety reasons, there is no packaging storage area within the Exhibition site.

Exhibitors must make arrangements for removal of such items prior to opening.

If required, please contact Clamageran (see order form no. 2, p.51).

Skips will be installed outside adjacent to the Exhibition Hall for waste disposal. Exhibitors must remove their waste and sort it appropriately.

Sort your waste by the type of material: - Paper / cardboard - Glass - Wood - All other waste Note: there will be a special skip for hazardous waste. This should be used for paint, white spirit, aerosols, and so on.

Similarly, all areas around your stand must be kept clean and free from any obstructions, throughout the set-up phase.

Every evening, when personnel leave the site, waste must be placed in the aisles in the bags handed out for this purpose on the first day (green bags for glass and transparent bags for all other waste).

Hazardous products Any kind of storage of flammable and/or hazardous materials in the exhibition areas, stand stores, alleyways or in the areas immediately surrounding the exhibition halls is strictly prohibited.

Fixings to structural components The fixing of any element of any nature, including signage, to gas and/or electrical supply conduits, the water-based fire extinguishing system, ventilation, heating, and smoke venting ducts, or to any other existing apparatus or ducting, or pillars, is strictly prohibited.


Fixings to partitions Fitted stand panels are made of melamine. Please do not use nails or staples to fix posters, pictures, etc. in any circumstances. Materials to be used: fixing putty, chains, or picture rails.

Do not paint partitions or floors.

Exhibitors are liable for all damage caused to hall and stand structures by them or companies carrying out work on their behalf.

Damage Exhibitors are required to be familiar with and abide by all safety measures stipulated by public authorities and the organiser. The organisers will prohibit the operation of any stand that does not comply with these safety regulations.

The space rented must be left as it was found. Painting, gluing and/or making holes in hall pillars, cladding or floors is strictly prohibited.

All damage will be invoiced at rates set by Viparis.

All waste, adhesive materials and construction elements must be removed by the break-down deadline.

Stand removal Break-down may commence no sooner than 7pm on June 12th, 2014. All stands, decorations, equipment and merchandise must be removed by noon on Saturday June 13th.

Once this deadline has passed, the organiser may take all measures it deems necessary to remove any equipment or merchandise that has not been removed and demolish any structures and decorations of any nature that have not been dismantled, at the liability and expense of the exhibitor, and with no liability incumbent on it in this respect.

Customs Each exhibitor is responsible for completing customs formalities for all materials and products to be shipped from abroad. The organiser cannot be held liable for any difficulties arising from these formalities.

Industrial property Exhibitors are responsible for providing industrial protection of all equipment and products in compliance with legal provisions in force. These measures must be taken prior to all such equipment and products being exhibited; the organiser cannot be held liable in this respect.

Photographs will be taken on site during the event. These photographs, which may feature logos, brands and models exhibited by exhibitors on their stands, may be used to promote the event on hardcopy materials and on the Internet. Any exhibitor not wishing all or part of their stand or any element thereof (logo, brand, model, etc.) to feature on photographs used to promote the event must inform the organiser in writing beforehand.


Unfair competition Throughout the exhibition, exhibitors explicitly undertake not to engage in acts of unfair competition, including surveys and/or distribution of promotional items other than on their own stand that would constitute a diversion, to their benefit, of visitors to the event.

Leaflets may only be distributed within the confines of exhibitors’ stands.

Vocal promotion, whether amplified or not, is prohibited.

Special events No equipment exhibited, or any noisy or noise-emitting event, must disturb or otherwise interfere with neighbouring stands.

Disputes In the event of disputes, the French text of these regulations is legally binding and Paris courts shall have sole jurisdiction.

Insurance Exhibitors are liable for all damage (bodily injury, material and non-material damage) to themselves or third parties, including their agents, and to equipment, fittings or merchandise belonging to or entrusted to them.

You are reminded that exhibitors must take out comprehensive insurance and civil liability insurance for the entire duration of the event from set-up to break-down. These mandatory policies must cover the following:

- all merchandise on show, stand fittings and furnishings, samples, accessories, and packaging

- exhibitors’ third party liability.

Neither the organiser nor Paris Expo may be held liable in any circumstances for any theft, loss, accident or any other loss or damage to exhibitors’ personal property, either during opening hours or during stand set-up and break-down.

An insurance certificate must be supplied by May 2, 2014 to: LCDE - Bruno McKAY E-mail: [email protected] Fax: +33 (0)1 42 50 09 61 specifying that the policy covers the period from June 6 to 14, 2014.


IV – Viparis – Technical Services

The following services may be ordered from Viparis only: • Electricity • Electrical equipment • Low voltage installations • Supports and rigging • Telephony and Internet • Stand PA system control • Compressed air • Water • Parking for full details of services on offer, visit www.viparis.com/epex Note: Orders for these services must reach Viparis before May 23, 2014. Any later orders are subject to a 20% surcharge (except for parking spaces, lighting rigs, signage, audio/video and IT) and will be subject to feasibility considerations. Significant waiting times and delays in implementation may also be expected in the event of late orders.


V – Safety file

Fire safety regulations This section describes the safety regulations applicable in exhibition halls to prevent risks of fire and panic in public access premises.

The safety commission will visit the site the day before the event opens or on the opening morning. It will check stand construction (stability, materials used for construction and decoration, electrical installations, etc.).

All installation must be complete by the time of this visit and the exhibitor or their representative must be present.

Plans and technical information must be delivered to the exhibition organiser no later than April 2, 2014 for approval by the safety officer responsible for the application of all safety measures.

For all information in this respect please contact:

Cabinet Guéret 51 rue de l’Aqueduc

75010 Paris - FRANCE Tel: + 33 (0) 6 58 39 00 01

E-mail: [email protected] Stand construction

Stand and partition structure The following materials are authorised for the main frame, principal furnishings (cash desk, counter, display cabinet, divider screen, etc) and stand partitions: categories M0 (non-combustible), M1, M2, or M3.

NB: wood or wood-based panels (plywood, battens, etc) are considered as being category M3.

Note: Wood-based materials 1. Solid hardwood:

at least 14 mm thick: M3 less than 14 mm thick: M4

2. Solid softwood: at least 18mm thick: M3 less than 18 mm thick: M4

3. Wood-based panel products (plywood, battens, chipboard, MDF): at least 18mm thick: M3

less than 18 mm thick: M4

Note: Placing any fittings whatsoever above the aisles (signage structure or banner, walkway, etc.) is strictly prohibited.

Wall coverings Wall coverings should be in category M0, M1, or M2 material.

Coverings such as material, paper, and plastic film may be used if fully glued to supports made of M0, M1, M2, or M3 materials.

Curtaining All types of curtaining may be free-hanging if they are M0, M1 or M2 rated. They are however prohibited on stand entrance and exit doors.


Floor coverings Floor coverings must be M4 classified and securely fixed.

Stand furniture No particular requirement is made for standard furniture (tables, chairs, etc.) apart from counters, shelving, etc., which must be made of M3 materials.

Decorative elements The use of signage or advertising panels in white lettering on a green background is strictly prohibited.

Plants Plastic floral decorations which have no fire classification should be kept to a minimum. In the case of a large amount of decoration, this should be made of M2 materials.

Ceilings Ceilings, suspended ceilings, and full roof linings should cover no more than 300m2.

Displays using open-mesh roof linings are not subject to this limit.

Roof linings In premises not protected by a sprinkler system, fabric ceilings must be made from M0, M1 or M2 materials.

Correspondence between French and EU references

Partitions must be category M3. Floor coverings must be category M4 or DFL-s2. Fabric ceilings must be category M1 or B-s3, d0. In premises protected by a standards-compliant sprinkler system, fabric ceilings may be made from M2, C-s3 or d0 materials. Hangings must be M2 or C-s3, d0 category.

Synthesis of EUROCLASS

Other materials (temporary decoration and protection

Construction materials other than floor coverings

Test Class according to NF EN 13 501-1 Requirements

Incombustibility (NF EN ISO 1182) PCS (NF EN 716) A1 Non combustible

Incombustibility (NF EN ISO 1182) PCS (NF EN 716) SBI (NF EN 13823)

A2

s1 d0 M0

s1 d1

M1

s2 d0

s3 d1

SBI (NF EN 13823) Small Flame (NF EN 11925-2) B

s1 s2 d0

s3 d1

Comments

The classes A1 & A2, A1fl & A2 fls1 are attributed to products of low combustibility and correspond to the Frenchclass M0;

Classes B to E, and Bfl to Dfl apply to products previously classed as M1 - M4;

EUROCLASS allows for additional classification :


SBI (NF EN 13823) Small Flame (NF EN 11925-2) C

s1 M2 s2 d0

s3 d1

SBI (NF EN 13823) Small Flame (NF EN 11925-2) D

s1 d0 M3

s2 d1 M4 (no droplet) s3

Small Flame (NF EN 11925-2) E

except Ed2 M4

… F

s ( 1,2,3 ) for the production of smoke.

d ( 0,1,2 ) for the falling of droplets and debris.

Floorcoverings

Test Class according to NF EN 13 501-1 Requirements

Incombustibility (NF EN ISO 1182) PCS (NF EN 716) A1fl Non combustible

Non-combustible (NF EN ISO 1182) PCS (NF EN 716) Radiant panel (NF EN 9239-1)

A2fl s1 M0

A2fl s2

M3 Radiant panel (NF EN 9239-1) Small Flame (NF EN 11925-2) Bfl s1

s2

Radiant panel (NF EN 9239-1) Small Flame (NF EN 11925-2) Cfl s1

s2

Radiant panel (NF EN 9239-1) Small Flame (NF EN 11925-2) Dfl s1

s2 M4

Small Flame (NF EN 11925-2) Efl …

… Ffl …

Abbreviations

ISO : International Standards Organisation

EN : EuropeanNorm

NF : French Norm

DPC : Directive of Products for Construction

PCS : UpperCalorific Power

SBI : Single burning Item

JOCE : Official Journal of European Communities

ATE : EuropeanTechnical Agreement

ERP : Establishment Receiving the Public

UE : European Union

fl : Floor

Fireproofing The fire classification guarantee for materials used in exhibition halls must be supplied on request of the Safety Officer, in the form of standards labels, reports or certificates.

Fire-proofing of materials may be carried out using approved fireproofing companies whose details are available from:

Groupement Technique Français de l’Ignifugation 10, rue du Débarcadère 75017 Paris - FRANCE Tel: +33 (0) 1 40 55 13 26 Website: www.gtfi.org To obtain materials that comply with safety requirements, you may contact:

Groupement Non Feu

37-39, rue de Neuilly BP 249 92113 CLICHY France


Tel: +33(0)1.47.56.30.81

Important: only fire resistance reports issued by approved French laboratories are admissible.

Electricity Electrical installations on each stand must be protected at the point of supply against power surges and earthing faults. All metal assemblies should be bonded together and connected to the earth terminal in the stand’s electrical supply cabinet, which must remain accessible at all times. All electrical connections should be inside junction boxes.

Installations in the stands for exhibitors and carried out by themselves or for themselves are under the responsibility of exhibitors. The boundary between these two installations is located in the electrical panel on each stand.

Electrical devices All Class 0 electrical devices must be protected by 30MA max. nominal current differential circuit breakers. Class 1 devices must be connected to their supply cable protective conductor.

Electrical cables All cables must be composed of individually sheathed conductor wires of 1.5 mm² section minimum, bundled in one overall protective sheath.

Important: use of H-03-VHH (scindex) cables is prohibited.

Multiple sockets Adapters or power strips should be single moulded units and are permitted only when connected directly to a fixed socket.

Note: Connecting adapters or power strips to another adapter or power strip (cascade installation) is prohibited.

Halogen lighting

Stand lighting using halogen bulbs must be firmly attached, placed 2.25 m high minimum, at a safe distance from all flammable materials (0.5 m minimum), and equipped with safety screens (glass or fine-mesh grille).

High-tension installations High-tension lighting must be protected by a plastic screen of category M3 minimum. Power shutoff must be clearly indicated and transformers located such that they pose no safety risks to individuals.

Emergency installations All emergency installations (fire hose points, extinguishers, telephones, etc.) must be kept visible and fully accessible at all times.

Note: clearance of one metre around the equipment to provide unobstructed access from the public aisle must be ensured. Covering or concealing this installation is prohibited.

During operation Storing or depositing crates, cardboard, wood, paper, etc. within the area of the stand, exhibition space or thoroughfares is prohibited


Declaration of operational equipment To be completed only if any of the following sections apply to you. To be returned before May 2, 2014 to Cabinet Gueret mail : [email protected] Company name: _________________________________________________________________

Contact:_____________________________________________________________________

Position:_________________________________________________________________________

Address:_________________________________________________________________________

Post Code: _________ Town/city: ____________________ Country: _________________________

Tel: _________________________________________Fax:________________________________

e-mail:___________________________________________________________________________

STAND: ________________ Hall:_________ Aisle:__________ No.: _______________________

SPECIFIC HAZARDS: • Power source in excess of 100 kVA: ..................................................................

• Power used: ........................................................................................................

• Flammable liquids (other than those in vehicle tanks):

Type: ....................................................................................................................

Quantity: ...............................................................................................................

Type of use: ..........................................................................................................

HAZARDS REQUIRING APPLICATION FOR SPECIFIC AUTHORISATION OR OTHER APPLICATION: NB: If you are planning to use one or more of the equipment detailed below, please consult the Fire Safety Regulations • Combustion engine: ...........................................................................................

• Smoke machine: ................................................................................................

• Liquefied gases (acetylene, oxygen, hydrogen, or other gas involving the same hazards):

Type: ..................................................................................................................

Quantity: .............................................................................................................

• Laser: ...............................................................................................................

NB: Notification of the official decision regarding authorisation requests will be delivered to the exhibitor by the exhibition organisers. TYPE OF EQUIPMENT OR DEVICE PRESENTED IN USE IMPORTANT: Equipment in use must either include suitable fixed screens or casing ensuring all hazardous parts are kept out of reach of the public, or be installed such that these parts are kept completely out of reach of the public, and in all cases kept one metre minimum from public throughways. All demonstrations are carried out under the sole responsibility of the exhibitor. Date Signature Company stamp


EXHIBITOR SAFETY INSTRUCTIONS Certificate to be returned to D.Ö.T

(before May 2, 2014)

D.Ö.T / TRANSPORTS PUBLICS 2014 - 81 rue de Paris - 92100 BOULOGNE

Fax : +33 (0)1 46 05 76 48 Email : [email protected]

Hall:……………………… Aisle:………………............... Stand N°:………………… EXHIBITOR: ……………………………………………………………………………………........ Represented by the person in charge of the stand Mrs / Mr,…………………………………………….. Phone number:………………………………………. - Email………………………………………………………..

Declares that she/he has read the document relating the prevention of accidents at work and to health protection concerning her/his participation in TRANSPORTS PUBLICS 2014 and undertakes to conform to it without reserve or restriction.

PLEASE FILL ONE OF THESE FRAME OBLIGATORY

IF YOUR STAND IS: - Built by the Organizer or by yourself or by only one company without subcontractor ….

You return only this certificate to the D.Ö.T Company before 02 May 2014 and pass on the information about these instructions to all service providers appointed by himself who work during the assembly and

dismantling periods on HIS stand

OR IF YOUR STAND IS - Installed by at least two independent companies (including sub-contractors). …. Quantity …. - Includes partitions walls more than 3.00 meters high …. You must: - Return this certificate to the D.Ö.T Company before 00 Month 2014 with a view of your stand - Appoint an HEALTH AND SAFETY COORDINATOR and communicate his contact details together with his GHSPCP General Health and Safety Protection Coordination Plan to the D.Ö.T Company. Law of 31/12/93 N° 93-1418 and Decree of 26 December 1994 N° 94-1159 Your decorator/stand builder or yourself are not allowed to carry out this mission. Only a Health and Safety

Coordinator having an official certificate of competence is allowed to carry out this mission In observance of current legislation, the Health and Safety Protection Coordinator appointed by the exhibitor is obliged:

1°) To send to the DÖT Company, the G.H.S.P.C.P of the stand in hard copy, at least 30 days before the event assembly begins. 2°) To specify their dates of work on site arranged under contract with their client.

Place and date ………………………… ……………. …………………………

Commercial stamp and signature


IMPORTANT PLEASE NOTE

Legislation regarding the Prevention of accidents at work imposes health and safety protection coordination for any work site placing at least two companies or self-employed workers in the presence of one another.

The Exhibitor Instructions communicated to you defines all the measures set in place to prevent risks arising from the interference of the activities of the various people working on this event. This document was drawn up at the request of the show organizer by the coordinator Mr Patrick POUGNAND in accordance with the provisions defined by the texts in force and in particular the following law:

Law of 31.12.1993 nr 93-1418 and the decree of 26.12.1994 nr 94-1159 Modified and complemented by the decree nr 2003-68 of 24.01.2003

You are therefore asked to study it and apply the regulatory measures defined in this document. This General Coordination Plan cannot replace the provisions of the Code of Work. It does not in any way reduce the responsibilities and duties of the companies working on the site.

For TRANSPORTS PUBLICS 2014, this coordination mission is carried out by the GIE OBJECTIF TRANSPORT

PUBLIC Company via a delegated coordinator assisted by a team of experts who make up the safety group of TRANSPORTS PUBLICS 2014.

This document is a General Health and Safety Protection Plan

Intended for the exhibitor, his suppliers and sub-contractors

Founded on general prevention principles, namely:

- To avoid risks - To evaluate risks which cannot be avoided - To combat risks at source - To take account of technical developments - To replace what is dangerous by what is not or by what is less dangerous. - To plan prevention measures by coherent integration of techniques, work organization and working conditions. - To take collective protection measures giving them priority over individual protection measures

The exhibitor has a duty and legal obligation to:

1°) COMPLETE THE SAFETY INSTRUCTIONS CERTIFICATE (Page 1). And send it by post, fax or email to:

DÖT - TRANSPORTS PUBLICS 2014 81 rue de Paris - 92100 BOULOGNE – BILLANCOURT

Fax : +33 (0)1 46 05 76 48 Email : [email protected]

2°) PASS ON THE INFORMATION ABOUT THESE INSTRUCTIONS TO ALL SERVICE PROVIDERS APPOINTED BY HIMSELF WHO WORK DURING THE ASSEMBLY AND DISMANTLING PERIODS ON HIS STAND. Each supplier must complete an I.H.S.P.P., which must be returned to the exhibitor. A copy of each I.H.S.P.P. must remain available for consultation on the worksite.


OBLIGATORY

During the assembly and dismantling periods, access to the exhibition halls

will be authorised only to people wearing an Assembly/Dismantling badge

Obligation of protection reminder Cf : Chapter VIII-2 of this document

You are reminded that wearing safety shoes (reinforced toe caps + anti-perforation soles) is obligatory for anyone who enters the show site during

these periods.

For all people working from elevated platforms and any task presenting a risk, wearing a hard hat is compulsory

Art. R 4412-70 of code of work

To be accepted into the halls, electrical cutting or sanding tools, fixed or portable, must be equipped with a vacuum or dust collection system.

EVENT ASSEMBLY AND DISMANTLING DATES

BARE STANDS EXHIBITORS

Halls 1/1 & 1/2

BUILDING DISMANTLING

6th June from 4pm to 12pm 7, 8, 9 June from 8.00am till 10.00pm

12 June from 7.00pm till 12.00pm 13 June from 8.00am till 10.00pm 14 June from 8.00am till 5.00pm

EQUIPPED STANDS EXHIBITORS

Halls 1/1 & 1/2

BUILDING DISMANTLING

6th June from 4pm to 12pm 7, 8, 9 June from 8.00am till 10.00pm

12 June from 7.00pm till 12.00pm 13 June from 8.00am till 10.00pm 14 June from 8.00am till 5.00pm

On the last assembly day, no motorised vehicle will be allowed into the halls (Unless special dispensation has been granted by the organizer). In the dismantling period, on 00 Month 2014, motorised vehicles

may only work after 8.00pm in the halls.


CONTENTS

I. GENERAL INFORMATION ABOUT THE OPERATION II. ADMINISTRATIVE INFORMATION III. GENERAL ORGANIZATION OF THE SHOW IV. HANDLING CONDITIONS V. CLEANING VI. INSTALLATIONS AVAILABLE DURING ASSEMBLY AND DISMANTLING

VII. ACCESS CONTROL VIII. PROTECTIONS IX. GENERAL RULES OF CONSTRUCTION X. FIRE SAFETY XI. ORGANIZATION OF EMERGENCIES XII. THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN

I GENERAL INFORMATION ABOUT THE OPERATION

I. I.DEFINITION

The Exhibitors’ Safety Instruction is a document written and devised by the coordinator defining all appropriate measures to prevent hazards arising from the interference of the activities of different companies during assembly and dismantling of TRANSPORTS PUBLICS 2014

It must be communicated to all exhibitors who must transmit it to their stand designer /suppliers when they have named them. It enables them to inform Suppliers and Sub-contractors about the special measures to apply to ensure safety at work.

I. 2. COMPOSITION

The Safety Instructions including a certificate. The safety regulations of the Venue and the Fire Safety instructions are available from the organizer.

I.3. DEFINITION OF THE COMPANY

Any firm that provides services to the exhibitor, and is charged with creating the infrastructures of the stand is

considered as a company. The exhibitor is responsible for his own suppliers and sub-contractors.

The company director remains responsible for the safety of his employees and is required to implement the means necessary to avoid and control risks.

The courts severely sanction any damage to the health or safety of employees and the civil and / or penal liability of the company director can be invoked.

The companies declare that they have taken note of the texts quoted in this document, as well as the general conditions of the show organization deposited with the organizer.

In addition, it is supposed that companies have: a). Taken note of plans and documents useful in carrying out the work, and of event technical files, and that they

have taken due note of the sites, places and installation areas of major structures and of all general or local elements relating to the execution of the work,

b). Perfectly understood all the conditions for carrying out the work and have been made fully aware of their importance and their particular features.

c). Made a detailed visit of the site and taken note of all the physical conditions and all constraints pertaining to the places of work, accesses and surroundings, to the ready execution of the work, and to the on-going organization and operation of the worksite.


II ADMINISTRATIVE INFORMATION II.1. THE PARTICIPANTS

II. 1. 1 General Organization

The GIE OBJECTIF TRANSPORT PUBLIC Company acts as the general exhibition organizer of TRANSPORTS PUBLICS 2014

ORGANIZER / EMPLOYER TECHNICAL MANAGER

GIE OBJECTIF TRANSPORT PUBLIC 48 avenue du Général Leclerc 75014 PARIS Tel: +33 (0)1 48 74 04 82 Fax: +33 (0)1 48 74 08 54 Email: [email protected]

Yann SAINT-DENIS Tel: +33 (0)1 40 10 01 70 Fax: +33 (0)1 40 10 11 55 Email: [email protected]

LOGISTIC MANAGER &A CONSEIL / Groupe Une Belle Agence Tel: +33 (0)1 40 10 01 40 Fax: +33 (0)1 40 10 11 55 Email: [email protected]

GENERAL SHOW DIRECTOR Contact receiving exhibitors’ demands Sophie CASTAGNE Tel: +33 (0)1 48 74 04 82 Fax: +33 (0)1 48 74 08 54 Email: [email protected]

Bruno McKAY Tel: +33 (0)1 53 68 14 64 Email: [email protected]

INSURANCE AGENCY – Civil resp / Dam.to property TOWN HALL

Not communicated

MAIRIE DU XVème Arrondissement 31 rue Peclet 75015 PARIS Tel : +33 (0)1 55 76 75 15

II. 1. 2 HSP Coordination / Fire Safety

HSP COORDINATOR FIRE SAFETY REPRESENTATIVE

D.Ö.T 81 rue de Paris 92100 BOULOGNE Tel : + 33 (0)1 46 05 17 85 Fax: +33 (0)1 46 05 76 48 Email: [email protected]

Cabinet GUERET 58 rue François Mauriac 47240 BON ENCONTRE Tel: +33 (0)6 58 39 00 01 Email : [email protected]

The fire safety representative will be present on site during building period The date of the safety committee tour of inspection hasn’t been defined

FIRE PROOFING

Groupement NON FEU 37-39, rue de Neuilly BP 249 - 92113 CLICHY Tel : + 33 (0)1 47 56 31 48

Groupement Technique Français de l'Ignifugation 10 rue du Débarcadère 75017 PARIS Tel: + 33 (0)1 40 55 13 13

EXPERT IN THE SOUNDNESS OF MAJOR STRUCTURE

SOCOTEC Centre d'Affaires Paris Nord

Le Continental – BP 306 93153 LE BLANC MESNIL Cedex

Tel: +33 (0)1 48 65 42 37 - Fax: +33 (0)1 45 91 19 63


II. 2. DEFINITION OF WORK AREAS

VENUE HALLS

VIPARIS – Porte de Versailles 1 Place de la Porte de Versailles 75015 PARIS Accueil : Tel : +33 (0)1 40 68 22 22 Service Exposants: Tel : +33 (0)1 40 68 16 16

1/1 & 1/2

II. 3. THE OFFICIAL BODIES

INSPECTION OF WORK CRAMIF

Madame Dominique DABNEY 46-52 rue Albert Section 15 A 75640 PARIS Cedex 13 Tel: +33 (0)1 40 45 36 50

Service des risques Professionnels M. BOURGOIS 17/19 rue de Flandre 75019 PARIS Tel: + 33(0)1 40 05 38 16

O.P.P.B.T.P. Glossary

1 rue Heyrault 92660 BOULOGNE Cedex Tel : +33 (0)1 40 31 64 00

CRAMIF : Caisse Régionale d'Assurance Maladie d'Ile de France OPPBTP : Organisme Professionnel de Prévention du Bâtiment et des Travaux Publics

II. 4. EMERGENCY SERVICES ON THE SHOW SITE:

EMERGENCY POST GENERAL SURVEILLANCE POST MED EVENT – infirmerie hall 1 Floriane Majault Tel: +33 (0)6 81 29 80 63 Email: [email protected]

Tel : + 33 (0)1 72 72 18 18 FIRE SAFETY

Tel : + 33 (0)1 72 72 15 32

OFF SITE:

FIRE SERVICE POLICE STATION

6 place Violet 75015 PARIS Tel: 18 ou 112 (mobile) ou + 33 (0)1 45 78 74 52

250 rue de Vaugirard 75015 PARIS Tel: 17 ou + 33 (0)1 53 68 81 00

SAMU NEAREST HOSPITAL

149 rue de Sèvres 75015 PARIS Tel: 15 ou + 33 (0)1 45 67 50 50

Hôpital Georges Pompidou 20 rue Leblanc 75015 PARIS Tel: + 33 (0)1 56 09 20 00

III. GENERAL EVENT ORGANIZATION III. 1. GENERAL PRESENTATION OF THE SHOW : Cf. Exhibitor’s guide

III. 2. SCHEDULE OF USE OF HALLS Public opening

Hall 1/1 &1/2

DATES TIME

From 10 to 12 June 2014 From 9.00am to 6.30pm


III. 3. VARIOUS SERVICE PROVISIONS Cf. Exhibitor’s technical guide

III. 4. SITE CONSTRAINTS III. 4. 1 Traffic movements inside the park

The temporary occupation of this site implies compliance with the standards and conditions (Times of access, parking, speed etc…) defined by the regulations in force in this enclosure and its surroundings. These regulatory texts, as well as the site specifications, can be consulted by contacting the Organizer.

Management of parking (and its duration), traffic movements and access to delivery vehicles displaying authorisation will be set up around the halls and in the park. (See Exhibitor Guide).

Private vehicles must be parked in the car parks. They must not approach the surroundings of the halls. Any vehicle even parked, must be able to be identified

III. 4. 2 Traffic movements inside the halls.

No delivery or private vehicles will be allowed in the halls, during the assembly and dismantling periods, without access authorisation from the organizer.

Means of transporting people (motorised or not) such as: scooter, bicycle, roller blades, electric vehicles, etc… are prohibited in the halls.

Plans showing traffic movement areas, position and contact details of emergency services, the location of open toilet facilities, access schedules for machines and the storage areas will be posted at the entries.

The free movement (of men and lifting equipment) around the stands must be possible at all times during assembly and dismantling.

There must be no storage or parking on the traffic movement areas defined on the plan of the halls.

RESPECT: INSIDE The paths marked out for fire services and traffic movement areas The storage areas The environment by using non-polluting machines

RESPECT: OUTSIDE Access routes for fire services Parking areas Unloading areas Access gates

IV. HANDLING CONDITIONS IV. 1. GENERAL REMARKS

The movement of machines presents risks and must be reduced to a minimum by strict management and distribution of the equipment.

Companies listed by the exhibitor are asked to set up means of identifying the machines and the men (stickers, identification jackets, etc…)

Lifting and handling equipment must satisfy the requirements of current regulations. They must be kept in good working order and have satisfied regular inspections in conformity with the Article R

4535-7 of Code of work. Machines must hold the following documents.

- Valid insurance certificate - Valid certificate of conformity (checking report of lifting devices).

Pallet trucks must not be overloaded. It is important to take account of the centre of gravity of the load and the state of the ground to ensure that the load does not overturn.

It is strictly forbidden to climb on machine not provided to transport passenger


Necessary organizational measures should be taken to limit recourse to manual handling to the minimum. (Article R 4541-3 of Code of Work)

However, when it cannot be avoided, the employer must take appropriate measures or put at the disposal of the workers, suitable measures, to limit physical effort and to reduce risks during handling (Mechanical assistance, grasping means)

The weight of the loads must be reduced and the working post must be adjusted to do the handlings in the best conditions. (Working space, reduction of the distance that the loads need moving…)

The staff must be trained in the risks of handlings. The load must not split when it is moved.

For the handling of glass panels, it is recommended to use suction cups. In the same way, for handling plywood sheets, the use of handling clips or panel carriers is recommended.

The containers of bulk loads intended to be hung on working equipment used for lifting must be capable of resisting the efforts undergone during the loading, transport, handling and storage of the load and be equipped to prevent the untimely collapse of all or part of the load during the same operations.

The use of straps to fix the loose loads on the forks of the lifting trucks is obligatory.

IV. 2. USE OF MACHINES WITH AN ENGINE

The drivers must be at least 18 years of age and hold driving permits issued by the employer as well as the CACES (safe driving aptitude certificate) and the Special Medical

Fitness Certificate.

These documents must be available for inspection on the site. The users of these machines must comply with the manufacturer’s instructions. No carrying a passenger,

no lifting a person if the machine is not intended for the purpose, USE OF NON-POLLUTING MACHINES adapted to the tasks, places, loads and configuration of the

ground.

The speed limit must be respected for any movement outside the halls. It must be reduced and appropriate inside the halls

IV. 3. LIFTING REGULATIONS

For any use of a crane, a special request must be made to the organizer. This request must specify where the crane will be operating and the technical constraints of use and assembly.

These constraints must appear in the company I.H.S.P.P. The work area of the crane must be secured.

The certificate of conformity the lifting equipment and accessories must be available for inspection.

It is essential that the maintenance and operation of all lifting gear are exclusively carried out by the company, which provides the equipment. This equipment is the sole responsibility of this company.

Whatever the means of lifting used, the users must take care not to work over any other workers and to take all necessary safety provisions.

Lifting loads over the traffic aisles is banned, except with the presence of a guide who must warn the people of this operation.

The maximum load indications of each strap must be respected. The lifting works must be done in accordance with the articles R 4534-95 à 102 of the French Code of Work


REMINDER : IT IS FORBIDDEN

- To drive a truck without a driving licence. - To allow your truck to be driven by an unauthorised person. - To lift a load greater than the machine’s capacity. - To increase the value of the truck’s counterweight - To lift a poorly balanced load. - To lift a load with only one arm of the fork. - To move around with a high load. - To brake sharply. - To take corners at high speed. - Not to observe traffic signs. - To use traffic lanes other than those established. - To carry people on trucks not specially designed for the purpose.

- To leave the engine running in the absence of the driver. - To lift people with trucks not specially designed for the purpose. - To abandon a truck in the movement aisles or on a slope. - To leave the ignition key in the vehicle when the driver is absent. - To park or go under a fork in the high position, even unloaded. - To smoke near a charging battery or while thermal trucks are being filled. - To place metal parts on accumulator batteries.

IV. 4. STORAGE

It is imperative for materials to be stored on the aisles (or parts of aisles) reserved for this purpose, in the enclosure of the worksite or the storage areas

when they are provided.

For this purpose, traffic movement plans will be posted at the accesses to the halls. The schedules and restrictions of use will be specified on these plans.

All workers are asked to respect these plans scrupulously

At the end of assembly, racks, pallets, etc... must not be stored inside the Show and in the areas behind the claddings (unless authorised to do so by the organizer).

Machines must not be stored, during the assembly–dismantling period, in the traffic movement aisles, but in a storage area determined with the organizer’s technical managers.

The exhibiting companies (and their subcontractors) must schedule the arrival of their equipment and materials, their distribution, as well as the departure of empty packaging so that they do not interfere at any time with the movement of machines and men in the aisles.

For the period when open to the public, no machine will be allowed in the enclosure of the halls.

V. CLEANING

Exhibiting companies are responsible for cleaning their site and removing their rubble and waste of all kinds. The worksite must be kept clean at all times to prevent hazards that could be caused by rubbish blocking the aisles

around the stand.

They must plan the reservation and removal of skips and organise how they are filled. It is the responsibility of each worker either to cover the skips, or to weigh down the rubble to prevent it from flying around.

You are reminded that no worker must climb into a skip or truck.

VI. INSTALLATIONS AVAILABLE DURING THE ASSEMBLY AND DISMANTLING PERIODS VI.1. INSTALLATIONS IN COMMON

To ease the general organization of assembly and dismantling, and improve working conditions, the Safety Coordinator demand to the Organizer to ask the Venue to open additional communal toilet facilities in the exhibition halls from the first day of assembly to the end of dismantling. A maintenance service will see to the cleaning of these facilities

The toilet facilities that are open will be indicated on the plans posted up at the halls entrances.


VI. 2. CLOAKROOMS

The company is required to place cloakroom facilities (if necessary) at their staff’s disposal, in application of current legal texts, available for consultation from the organizer.

There will be no canteen for meals.

VI. 3. TELEPHONE ON SITE

Each company places at its staff’s disposal a telephone accessible when the site is open for work.

VI. 4. ACCOMMODATION

The Company is responsible for providing off-site accommodation for its staff.

VII. ACCESS CONTROL VII. 1. PROTECTION OF WORKERS

VII. 1. 1. Medical fitness

All personnel called upon to work on the site must be recognised as being medically FIT, and have undergone the obligatory medical examinations and vaccinations associated with the exercise of their profession, as well as those required by Medicine of Work.

These certificates must be available on the site.

VII. 1. 2. Safety training

In conformity with current regulations, and at its own responsibility, the company must ensure that every worker arriving on the site has attended safety-training sessions. (Presentation of special risks, conditions of traffic movements outside and inside the site, safety conditions applicable when carrying out work, special safety instructions, explanation of the operating method, follow-up of preventive measures that have been defined for each task in the Individual Safety and Health Protection Plan).

VII. 2. REGISTERS VII. 2. 1. Legal Registers

The enterprise must hold obligatory legal documents at the site, as they may be asked for by administrative inspection services.

VII. 2. 2. Joint site visits

When they arrive on the assembly and dismantling site, companies who have never worked on the site before must make a joint inspection visit with the Safety Coordinator of their stand. A site visit file will be established by the Coordinator and signed by each company manager.

The safety and protection measures are defined with the site managers and the stand Safety Coordinator in reference with the G.H.S.P.C.P established by the Coordinator, taking account of the event G.H.S.P.C.P according to the state of the site at the time of the visit and the way the visit is carried out.

VII. 3. ACCESS

Access to the show site is only possible for persons and vehicles carrying authorisation or a badge given by the organizer.

Badges will be distributed to each worker in the event.

Notices prohibiting access to the public stating the essential safety regulations to be observed on the site will be posted up at the halls entrances. These accesses will be guarded. Visits to the worksite by persons other than the authorised workers (children, friends, family, pets…) are strictly forbidden.


VIII. PROTECTION

The workers are reminded that they must give priority to COLLECTIVE protections over INDIVIDUAL protections, anytime that it is technically possible.

VIII. 1. COLLECTIVE PROTECTION

Definition: Standardised means of protection set up by a company (barriers, nets, floor, cladding, guard rails…); designed to ensure the collective safety of staff working at a height or on an upper floor during assembly and dismantling.

This collective protection must be rigid composed of a high and low hand rail and a baseboard, safely attached and must be installed from the outside with appropriate means, before any work is purchased on a storey or at height during assembly or

dismantling. It must be removed only after the installation of the definitive protection or partition. The stairs must be assembled as a priority and made safe by guardrails as

soon as they are set up.

The stairs cavities must be protected (Closed or with a guardrail). Material deliveries access must be secured.

It is reminded that high decorative parts must be designed to take collective protection

For the dismantling all these protection must be reinstalled.

Each company in their respective Individual Health and Safety Protection Plan must describe collective protections.

The company must see to the maintenance of collective protections and will be held responsible if work is carried out in areas not prepared and not protected. It must intervene immediately at any direct request from the stand Coordinator to restore or supplement these protections.

Article R 4323-65 – The collective protection devices must be designed and installed in order to avoid a gap at work station access points namely when a ladder or staircase is used. However when such a gap is unavoidable measures must be taken to ensure equivalent safety.

If a company fails to establish collective protection, the absence of which constitutes a risk for other trades and its own staff, the exhibiting company will have these collective protective measures set up by a company of its choice, at the expense of the defaulting company.

Any ensuing work stoppage will also be charged to the defaulting company.

VIII. 2 INDIVIDUAL PROTECTIONS

When collective protection system cannot be implemented, the workers protection must be ensured by appropriate “stop falling” system that cannot permit a free fall as more as one meter. When this kind of equipment is used, the worker must never leave alone.

Companies that have to intervene during the assembly and dismantling periods must, among other things, provide their staff with the following individual protection equipment (IP): - Work clothes, - Gloves adapted to the work, - Safety hard hats compliant with standards, - Safety shoes (reinforced toes + anti-perforation soles),

- Safety harness that conforms to standards when the collective protection provisions cannot be implemented. (Art R 4223-61 of the Work Code).

- Welding mask and safety goggles during welding, unloading or grinding work.

Respect for these provisions, and the upkeep and good condition of this equipment is the responsibility of each company.


Wearing safety shoes (safety toe-caps + anti-perforation soles) is compulsory for any person entering the show site during the assembly and dismantling periods.

For all people working from elevated platforms and any task presenting a risk, wearing a hard hat is compulsory

IX. GENERAL RULES OF CONSTRUCTION IX. 1. DECORATIONS

The decorations must, as much as possible, arrive on the site ready to be assembled so as to reduce building operations to the minimum and the risks which result from this. They must be designed for safe, clean dismantling.

It is strictly forbidden to « blow out » panels and partitions during dismantling

IX. 2. WORKING AT HEIGHTS

Decree nr 2004-924 of 01.09.2004 concerning the use of work equipment made available for temporary work at a height and integrating new provisions in the labour code

(Articles R 4323-58 to R 4323-90).

Ladders, stepladders and footstep platforms must not be used as work positions. (Article R 4323-63 of the work code)

However these facilities may be used when it is impossible to use equipment providing a collective protection to the workers or when the risk has been evaluated as low and the work is for a short and non-repetitive length of time (article R 4323-63 of the work code)

The company must provide the prevention installed when using this means.

The companies may work at heights with scaffoldings or mobile platforms

Approved personnel must assemble scaffolding, respecting the directives or instructions of the manufacturer; the platforms must be correctly positioned, guardrails and stability props must be in place.

Article R 4323-77 – scaffolding must be equipped on the exterior sides with collective protection devices as outlined in paragraph 2 of the article R 4323-59.

The scaffolding must be level when it is used. The wheels of mobile scaffolding must be locked in position when it is in use.

No worker must remain on mobile scaffolding while it is being moved.

For the assembly of scaffolding, steps, etc…, it is essential for companies to equip their personnel with hard hats and safety harness, in addition to safety shoes and gloves. They must make sure that the use of these I.P. by their personnel is effective.

Legal restrictions concerning work at heights must be respected.


IX. 3. MEASURES TAKEN CONCERNING CO-ACTIVITY

Companies must provide a detailed assembly and dismantling schedule in their I.H.S.P.P Any work which might create a situation placing workers over each other must be resolved by

carrying out the work at different times, or with special protection arrangements.

Within the framework of the timetable of assembly and dismantling work, companies acting on the same site must take all appropriate individual protection measures to prevent hazards caused by superimposed work, particularly during the installation and dismantling of gantries, signposting, light adjustments of the altimetric readings, and assembly/dismantling of large equipment.

The exhibitor or his project manager must set up a work schedule taking into account a chronological order of assembly, to avoid tasks at different levels in the same site and to carry out these tasks using suitable means.

These means can be common to several workers or companies. This chronological order will be in the same way adapted to dismantling.

IX. 4. SITE CONNECTIONS / LIGHTING IX. 4. 1. Regulations

Electrical installations on the worksite must be carried out according to regulations in force.

The personnel working on the electrical installations must have received training and must hold an approval certificate under publication UTE C 18510.

Moreover, companies, which use the installations, are required to point out immediately any defect or deterioration they observe to the managers of the Exhibition site.

The technical traps of the hall must be correctly closed or protected in case of temporary opening to avoid any risk of falling of people.

An approved body must inspect the worksite electrical installation before being brought into service. This inspection report must be available for consultation and kept on site throughout the assembly and dismantling periods.

To avoid risks of electrocution, deterioration of electricity cables, and the multiplication of connections on a same line: Unauthorised connections on the existing power points in the halls will not be tolerated.

All the worksite cables and extension leads must be in good condition and compliant with current standards. Worksite electricity cabinets are available from the Park.

IX. 4. 2. Lighting

The general lighting in the work areas must be compliant with lighting regulations determined by decree nr 83.721 of 2 August 1983 and repeated in the work code in articles R 4223-1 to 12

Light intensity in working areas must be at least 120 Lux, and 60 Lux in traffic movement aisles.

The assembly and dismantling of decors may obscure the light in the halls (roofing, canopy, stretched ceiling…), so provisional lighting must be provided.

IX. 5. PREVENTION OF RISKS OF PROFESSIONAL DISEASES IX. 5. 1. Hazardous materials

It is imperative for any company that needs to use hazardous products to send the safety data sheets to the Safety Coordinator and to the Fire Safety Control Agency, and put in place the protection measures specified on the sheet.


Companies are informed that any glue, resins, paint and products used must be free from solvent, ether, glycol, and be odourless and antiallergic.

IX. 5. 2 Noise disturbance

The use of noisy machines or equipment must adhere strictly to current regulations. All necessary methods and provisions must be used (hood, screen, silencer etc…) so as not to exceed the

regulatory limits as regards acoustic levels.

IX. 6 RULES FOR USE OF ELECTRICAL TOOLS, FIXED OR PORTABLE.

To avoid dust, fumes emission or noxious emanations when fixed or portable electrical tools are used (Saws, sanders, blowtorches, welding torches, etc…), efficient protection means must be provided (Central vacuum, masks, glasses…).

Only water disc cutters will be allowed for cutting tiles, stones…

To be accepted into the halls, electrical cutting or sanding tools, fixed or portable, must be equipped with a vacuum or dust collection system.

Art. R 4412-70 of code of work

These appliances must be compliant with the standards (CE), be in good operating condition and equipped with their protective shields. They must in no circumstances be placed in the movement aisles, and the electricity supply must be disconnected when they are not in use.

IX.6. 1 Fire permit

An extinguisher appropriate to the risks must be placed by the user company near hot point work (welding stations, etc…)

For any grinding or welding operation, a fire permit must be applied for from the venue department in charge.

Gas bottles under pressure must be protected from knocks, falls and heat, and no unauthorised person must be able to have access to them.

It is forbidden to keep or store gas bottles, full or empty, in the halls.

X. FIRE SAFETY

The fire safety regulations are deposited with the organizer and available in the Exhibitor Guide. The Official Safety Committee is very strict as regards structural construction (construction and decoration

materials, solidity and stability of structures, upper floors, emergency provisions, electrical fittings, etc...). The decisions taken by the committee during its tour of inspection are enforceable immediately.

At the time of this Committee’s tour of inspection, the stand installation must be complete. The exhibitor (or his representative) must be present on the stand and be in a position to supply fire reaction reports drawn up by an approved French laboratory in respect of all materials used, together with the reports of inspections of electrical installations, soundness of structures, etc...

Failure to respect these regulations may involve the removal of materials, or it may be forbidden for the stand to be opened to visitors.


XI. ORGANIZATION OF EMERGENCIES XI. 1. COMPANY EMERGENCY MEASURES

The company must have a first aid kit available on the site. The contact details of the show’s emergency first aid post are indicated on the halls plans.

The first-aid worker present within each company on the site will provide first aid in the event of an accident. 1 First aid worker for 10 employees. They must wear an identification pictogram on an armband or on their helmets and their names must be entered in

the I.H.S.P.P.

In case of accident precise: The hall The stand name The lane and the stand number Number of people involved and injuries kinds

THE EMERGENCY PHONE NUMBERS ARE DISPLAYED AT THE TECHNICAL OFFICE

XI. 2. COLLECTIVE ORGANIZATION OF THE SHOW

REMINDER OF THE EMERGENCY PHONE NUMBERS

EMERGENCY POST : MED EVENT

HALL 1 - +33 (0)6 81 29 80 63

CENTRAL SURVEILLANCE POST: +33 (0)1 72 72 18 18

FIRE SERVICES: +33 (0)1 72 72 15 32

XII. THE INDIVIDUAL HEALTH AND SAFETY PROTECTION PLAN

All the exhibitor’s stand providers must draw this document

At least 30 days before any assembly for main contracts

At least 8 days for work of short time and/or finishing work.

All the companies working for the exhibitor must give this form to stand employer and to the safety coordinator if the case arises before any work on building site.

It gives a detailed analysis of the construction and execution processes as well as the chosen operational methods when they have a particular effect on the health and safety of the people working on the site.

XII. 1. THE EXHIBITOR.

The exhibiting company must give a copy of the Safety Instructions drawn up by the show Safety Coordinator to their service providers or to the safety coordinator appointed for his stand. This document deals with the selected general organization measures which are of a nature to have an influence on the health and safety of the workers.

XII. 2. COMMUNICATION OF THE DOCUMENT

The stand Safety Coordinator is required to communicate to every company working on the site (at their request) the names and addresses of the other contracting companies, together with their I.H.S.P.P.

XII. 3. AVAILABILITY OF THE I.H.S.P.P.

A copy of the I.H.S.P.P. must be available at all times on site for consultation by the companies concerned.


VI - Fitted stands

Dossier Technique de l’exposant – Transports Publics – Paris 10-12 juin 2014

DESCRIPTION OF PRE-EQUIPPED BOOTH

• White aluminum frame height 240 fill white melamine

• Dark grey carpet tiles ref 9051

• 1 track of 3 spots-light for 9sqm

• 1 electrical box 3 kilowatts intermittent network with an outlet

• 1 sign flag 60x20 cm pvc digital printing with the name of the exhibitor and number on both sides

• Daily cleaning


.


Name of Event : SALON DES TRANSPORTS PUBLICS 2014 Returned on copy before May 16,

2014 to : INTERNATIONAL MODULING

Valérie FROT 3 rue de Messy - 77410 Charny

Tél : 01 60 61 00 44 - Fax : 01 60 61 07 70 [email protected]

Your order will be considered upon receipt of your payment, to be sent to


Bank detail Code banque : 10207 - Code guichet : 00047 N° de compte : 04047013168 - Clé RIB : 81

Domiciliation : BP RIVES DE ROISSY - SWIFT : CCBPFRPPMTG IBAN :FR76 1020 7000 4704 0470 1316 881

Booth n° :

Company :

Name of contact :

Adress :

City : Country :

TVA number :

Phone : Fax :

E-mail :

According to my order, I definitively choose the following option: Private booth (You have your own decorator) Pre-equiped booth Semi-equiped booth Specify what you want to keep among the following elements:

White aluminum frame height 240 fill white melamine Dark grey carpet tiles ref 9051

1 track of 3 spots-light for 9sqm 1 electrical box 3 kilowatts intermittent network with an outlet 1 sign flag 60x20 cm pvc digital printing with the name of the exhibitor and number on both sides Daily Cleaning

(Please select the choosen option – Without any information from of your part, you will have an pre-equiped booth) Just pre-equiped booth will have a sign board. Please give us the exact text of your company, the name you want on your signboard. (maximum 2 lines of 16 characters)

Date and signature of Stamp of Company

Sign board registrationSign board registrationSign board registrationSign board registration



Please indicate precisely all elements of your booth, indicating the aisles and adjoining booth Please indicate the place of your electrical box in your booth.

booth booth booth booth Layout Layout Layout Layout



Name of Event : SALON DES TRANSPORTS PUBLICS 2014 Returned on copy before MAY 16, 2014 to :

INTERNATIONAL MODULING Valérie FROT

3 rue de Messy - 77410 Charny Tél : 01 60 61 00 44 - Fax : 01 60 61 07 70

[email protected]

Your order will be considered upon receipt of your payment, to be sent to


Bank detail Code banque : 10207 - Code guichet : 00047 N° de compte : 04047013168 - Clé RIB : 81

Domiciliation : BP RIVES DE ROISSY - SWIFT : CCBPFRPPMTG IBAN :FR76 1020 7000 4704 0470 1316 881

Booth n° :

Company :

Name of contact :

Adress :

City : Country :

TVA number :

Phone : Fax :

E-mail :

Désignation Price/unit Quantity Total ex VAT

Partition of 100 x 240 63.00 €

Partition of 50 x 240 53.00 €

Glass partition of 100 x 240 102.00 €

Glass partition of 50 x 240 94.00 €

Grid partition of 100 x 240 84.00€

Grid partition of 50 x 240 77.00 €

Solid door 91.00 €

Shelf of 100 x 30 – unit 29.00 €

Sloping shelf of 100 x 30 – unit 29.00 €

Banner – linear meter 33.00 €

Halogen of 500 watts 73.00 €

3 spotlights of 100 W each 82.00 €



Low voltage spolight 52.00 €

Socket of 10 Amps 32.00 €

Socket of 16 Amps 34.00 €

Needle mesh carpet (45 colors) – sq. m 11.00 €

Velvet carpet – sq. m 14.00 €

TOTAL ex VAT

TVA 20%

TOTAL VAT incl.

Additionnal ordersAdditionnal ordersAdditionnal ordersAdditionnal orders

For exhibitorFor exhibitorFor exhibitorFor exhibitorssss

Date and signature of Stamp of Company



Article 1 : ORDER 1.1 Unless agreed otherwise beforehand, no order will be taken into account if it is not accompanied by payment .

Article 2 : DELIVERY 2.1 The details of the stand must be clearly stated on the purchase order to facilitate delivery. 2.2 In the absence of the customer upon delivery or recovery equipment, the right established by International Moduling have value

voucher number and condition of the equipment delivered and picked up . 2.3 Order Cancellation : by registered mail at least 10 days before the delivery date, date of first presentation authentic . 2.4 In case of refusal of the material by the customer upon delivery , and for whatever reason, the total of the invoice is payable to

International Moduling . 2.5 International Moduling , according to its logistical requirements or specific instructions from the organizers of the show, reserves the

right to choose the delivery day . Therefore, the desired delivery date by the customer only indicative . 2.6 In case of force majeure only * Moduling International reserves the right to provide replacement furniture ordered different

hardware. The replacement equipment will be systematically delivered a higher rental value to compensate the damage suffered. Article 3 : OBLIGATIONS OF TENANT 3.1 The tenant is responsible for the rented equipment , delivery to recovery.

Assurance that material is mandatory. Denial of insurance involves the full responsibility of the renter in case of damage or loss of equipment. Regulation confirms the tenant warranty. The warranty does not cover the risk stolen.

3.2 Delivery : no complaint about the state of rented equipment will be taken into account if it has been within 24 hours of delivery, a letter of complaint justified.

3.3 International Moduling reserves the right to recover the leased equipment at the end of the event . The tenant must take all steps in this direction , and in particular remove all objects or documents that may belong to him . International Moduling can in no way be held responsible for any loss or any damage during the return of the equipment .

3.4 The rented equipment remains the property of International Moduling . It can not be transferred , moved or seized . 3.5 In case of voluntary degradation of the material, recorded during the recovery, the customer agrees to reimburse repair Moduling

International . Article 4 : Prices 4.1 The prices are VAT for the duration of the event - 15 days maximum - for delivery to Paris and Paris region, hours and days. 4.2 International Moduling reserves the right to charge a surcharge :

• Deliveries in hours and holidays ; • The additional deliveries to the customer's request ; • Deliveries outside of Paris and the Paris region ; • Special orders due to :

The importance of the leased equipment ; The duration of the lease ; The modification of standard equipment ; Any other specific request ; A special handling .

4.3 The price shall be that in force on the date of delivery. Article 5 : Disputes 5.1 For any dispute or litigation , the court will have jurisdiction to Meaux . 5.2 Injury Commercial , industrial or financial :

No compensation may be claimed from International Moduling for loss of use or any commercial problems , whatever the cause or origin.

Article 6 : Retention of ownership 6.1 The leased equipment is the full International Moduling property and is elusive.

* Bad weather, traffic problems , unavailability of materials or any other cause ... defined by International- Moduling as majeure.

Rental conditionsRental conditionsRental conditionsRental conditions


VII – Additional information and orders

Exhibition catalogue

All exhibitors are automatically entitled to a free presentation sheet in the exhibition catalogue.

In addition, exhibitors can also purchase a colour logo, advertising page, etc. (see the exhibitors’ media kit on the website at www.transportspublics-expo.com)

Contact: Fabienne Guigue Tel: +33(0)1 40 24 17 00 e-mail: [email protected]

There is an Exhibitor Space available online via the www.transportspublics-expo.com website. This is password-protected. Your login and password supplied by [email protected] enable you to enter key data to be published in the catalogue.

The form has space for a presentation of your business, one of your innovations, your address, the name under which your company is to appear in the alphabetical list of exhibitors, and so on.

Please complete this information in English and French.

NOTE: You must complete this form no later than April 18, 2014 via your online Exhibitor Space in order to feature in the catalogue.

Vehicles on display To manage display vehicle arrivals and departures, please complete the form: “Display vehicles” and return it to LCDE before May 2 2014. Form no.1, page 50.

Badges

For exhibitors Exhibitor badges can be ordered via www.transportspublics-expo.com (in your exhibitor space) from April 23, 2014 onwards.

Once you have completed your order, you will receive the badges by e-mail, ready to be printed off. Badges will feature the exhibiting company’s name and the name of the individual in question. Take care of them; you will need them to get into the exhibition venue.

For set-up operations 10 “Set-up” badges will be sent to you during April, at the same time as the invitations.

Invitations Complimentary invitations for your clients will be sent to you during April.

• For stands of between 9 and 17sqm: 30 invitations • For stands of between 18 and 26sqm: 40 invitations • For stands of between 27 and 54sqm: 50 invitations • For stands of between 55 and 149sqm: 80 invitations • For stands of between 150 and 249sqm: up to 130 invitations (as requested) • For stands of between 250 and 499sqm: up to 210 invitations (as requested) • For stands of over 500sqm: up to 300 invitations (as requested) You will also be provided with electronic invitations. Please circulate these widely. NB: There will be an on-site admission fee for individuals without an invitation who have not registered prior to the start of the exhibition.


Meeting venue hire Meeting rooms are available for hire in the Exhibition centre.

Contact:

VIPARIS – Nadège LELOIR e-mail: [email protected] Tel: +33(0)1 40 68 14 05 Fax: +33(0)1 53 30 67 46

Handling equipment hire On your set-up day, please ensure you have all the equipment required for your stand to be installed.

Handling and transportation equipment may be hired from Clamageran. Order form no.2, page 51, to be returned before May 23, 2014

Lunches and Catering A wide variety of catering solutions are available within the exhibition site, ranging from table service to takeaway solutions:

- the exhibition Restaurant offers waiter service and an a la carte lunch menu. - The Café de Seine, Méli Mélo cafeteria and the Boutique Paul store serve lunches and snacks.

For lunch and reception orders, opt in preference for local, seasonal products. Ensure you gauge quantities appropriately to avoid needless waste.

Site watch Site watch for the Exhibition Centre is provided from June 1-9, 2014. This site watch covers communal areas and exhibition access points. If you wish to have additional security protection for your stand, please contact: Guard’Events and/or complete the enclosed order form before May 23, 2014. Order form no.3, page 52


Stand cleaning Daily cleaning of fitted stands (dustbins emptied and carpets vacuum cleaned) is provided every evening. A clean-up service is available on call throughout the day.

Waste sorting points will be put in place throughout the exhibition to facilitate recycling. Please also ensure you organise waste sorting on your stand: - paper, cardboard (yellow bags in aisles) - glass (green bags given out on first day ) - other waste (transparent bags) If you have additional requirements, you may contact Millenium with specific requests before May 23, 2010. Order form no.4, page 53.

Vehicle cleaning

Vehicle cleaning is at the exhibitor’s expense. If you wish to order external cleaning on the day of arrival and/or daily cleaning during the exhibition, please consult

LCDE – Bruno McKay Tel: +33 (0)1 53 68 14 64 - Fax: +33 (0)1 42 50 09 61 e-mail: [email protected]

Hostesses

If you require host/hostess services for your stand, please complete and return the attached order form to Alizée hôtesses before May 23, 2014. Order form no.5, pages 54-55.

Accommodation

ATI can take charge of your hotel reservations. Order form no.6, page 56

Stand furniture

La Compagnie can provide stand furniture. Online catalogue: www.lacompagniemob.com

Order form no.7, pages 57 and 58, to be returned before May 23, 2014. Plants

If you wish to decorate your stand with plants, you can complete and return the attached order form to Atout Vert before May 23, 2014. Order form no.8, pages 59 - 61.

Multimedia and computer hardware

Multimedia and IT hardware can be ordered from Eurinfor by completing and returning the attached order form before May 23, 2014 or online at www.eurinfor.fr Order form no.9, page 62.

Exhibitor contact logger A device for logging your contacts at the exhibition can be hired from Applidget by returning the attached order form before May 23, 2014. Order form no.10, page 63.

Photograph If you wish to take picture of your stand, you can call Agence Oblique before May 23, 2014. Order form no.11, pages 68.


Form no.1: Vehicles on display

This form must be returned before May 2, 2014 to: LCDE Bruno McKay

28, rue Rosenwald 75015 Paris - FRANCE

Tel: +33 (0)1 53 68 14 64 Fax: +33 (0)1 42 50 09 61 e-mail: [email protected] Company: ……………………………………………………………………………………………………………………….………………………….. Tel: ……………………..…………….. Fax: ………………………………. e-mail: …………..……………………………….………… Stand name: …………………………………………………………………………..……………… Stand no.:…………………….. Person in charge of stand: …………………………………………..…………… Position: ……………..……………….. Tel: …………………………………………….………………. ………Mobile: …………………………………………..…………. e-mail: …………………………………………………………………………………………………….. Stand surface area: ……..………. To help us facilitate your arrival, please complete the following information: ON-STAND Number of vehicles: …………… Vehicle(s) can be moved: oYES oNO If not, please provide lifting solutions. If required, you may contact us with full details of your needs. Vehicle type and dimensions: …………………………………………………………………………………………………….…… ............................................................................................................................................... ………………………………………………………………………………………………………………………………………..…………………………….. Date and time of arrival of vehicles on stand: ………………………………………………………………………………… OFF-STAND Number of vehicles: ……… Vehicle(s) can be moved: o YES o NO If not, please provide lifting solutions. If required, you may contact us with full details of your needs. Vehicle type and dimensions: …………………………………………………………………………………………………….…… ............................................................................................................................................... ………………………………………………………………………………………………………………………………………..…………………………….. Date and time of arrival of vehicles (off-stand): ………………………………………………………………………………… Date: Signature and written agreement “certifié exact” (certified to be accurate):


Form no.2: Order form - Handling

Condition de Payment / Terms of Payment

Transport avant salon par / Transport before exhibition by route / road air / air mer / sea

Transport après salon par / Transport after exhibition by route / road air / air mer / sea

Manutention / On Site Handling

Autres Services / Other Services

Carte Bancaire / Credit card Virement Bancaire / Wire transfer Par chèque / By check

De / From A / To Date & heure livraison sur stand / Date & time of delivery at stand: Colisage, dimensions et poids / Piece count, dimensions and weight:

A Rendu / To Date & heure de Livraison / Date & time of delivery: Colisage, dimensions et poids / Piece count, dimensions and weight:

Chariot élévateur avec chauffeur / Forklift with driver: poids / weight t Date & l‘heure / Date & time Durée approx. / Approx. duration heure(s) / hour(s)

Main d’oeuvre / labour man: X personne(s) / person(s) Date & l‘heure / Date & time Durée approx. / Approx. duration heure(s) min. 4 heures / hour(s) min. 4 hours

Réception – Stockage marchandises / Reception – Storage exhibits: Avant Salon / before exhibition Après salon / after exhibition Stockage des emballages vides (enlèvement-stockage-relivraison) / Empty storage (collection-storage-redelivery):

Volume total / Total volume M3 c/cbm Autres / Others:

Formalités de douane et transit / Customs & Transit formalities: Admission temporaire / Temporary import Admission définitive / Permanent entry Exportation définitive / Export Assurance complémentaire transport / Additional transport insurance Valeur Total / Total value EUR Demandes particulières / Other special requests:

Date et Lieu / Date & place Signature Cachet de l’établissement / Stamp of the company

Bon de commande complèté par / Order form filled by: Société / Company: Tel / Fax / Email: Adresse de Facturation / Invoicing address: N° de Siret + TVA intracommunautaire / VAT Number:

Salon / Exibition name: Exposant / Exhibitor: Numéro de stand / Hall & Stand No.: Contact sur salon / Contact person on site: Portable N° / Mobile N°:

Sud de la France & Monaco South of France & Monaco Tel.: 33(0)6 208 377 98 · Fax: 33(0)1 453 028 81 email: [email protected]

Salons en Europe – Monde Europe – Overseas trade shows Tel.: 33(0)1 486 332 20 · Fax: 33(0)1 486 323 05 email: [email protected]

Regions Nord & Est de la France Northern & Eastern regions of France Tel.: 33(0)1 572 536 40 · Fax: 33(0)1 453 028 81 email: [email protected]

LYON Eurexpo (et autres sites d’exposition à Lyon - centre-ouest et sud-ouest de la France) / (and other exhibition venues in Lyon / middle-west and south-west regions of France) Tel.: 33(0)4 789 006 00 · Fax: 33(0)4 789 051 61 email: [email protected]

PARIS EXPO - Porte de Versailles et d‘autres sites d’expositions à Paris / and other exhibition venues in Paris Tel.: 33(0)1 572 518 01 · Fax: 33(0)1 453 028 81 email: [email protected]

Paris Nord Villepinte - Le Bourget - Disneyland Paris Tel.: 33(0)1 486 333 71 · Fax: 33(0)1 486 332 38 email: [email protected]

Tel. National: 01 439 518 03Tel. from Overseas: +33 (0)1 439 518 03

A envoyer à / Send to:

F O R W A R D I N G S E R V I C E SF O R E X H I B I T I O N S

TRANSPORT-DOUANE-MANUTENTION POUR LES EXPOSITIONS

BON DE COMMANDE / ORDER FORM DEMANDE DE DEVIS / REQUEST FOR QUOTATION

Toutes nos opérations sont effectuées à nos conditions générales de vente. (Ces conditions peuvent être obtenues sur simple demande auprès de nos services ou sur notre site internet.) Tout engagement ou opération vaut acceptation pour la clientèle de ces conditions générales de vente. / All transactions are subject to our general sales conditions. (These conditions are available on request or in our company’s website.) Any commitment or transaction means accep-tance of our general sales conditions by the customer.


Form no.3: Order form - Site Watch

SARL%AU%CAPITAL%DE%8.000%€UROS%2%%SIRET%438%724%338%00035%%2%APE%746%Z%%Autorisation%administrative%n°1749%2%TVA%INTRACOMMUNAUTAIRE%:%FR%08438724338%

Membre%de%la%Fédération%des%Foires%Salons%et%Congrès%de%France%

SALON / EXHIBITION :____________________________________________!

%%%%%%Raison!social/Compagny!:!!!Adresse/Adress!:!!

!Code!postal/Post!Code!:!!!!!!!!!!!!!!!!!!! ! ! Ville/Town!:!!!!!!!

!Pays/Country!:! ! ! ! !!!!!!!!!!!!!!!!!Contact!:!!

!Tél!:! ! ! ! ! !!!!!!!!!!!!!!!!!Mobile!:!!!!!!!

!Fax!:! ! ! ! ! !!!!!!!!!!!!!!!!!EAmail!:!

!TVA!intracommunautaire:! ! ! ! !!!!!!!!!!!!!(Payment!without!VAT!for!EU!only)! )! !

! !Hall!:! ! !! !N°!de!stand!:! ! ! Superficie/Size!:!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

%

%!

!

PRESTATIONS NB/QTY PRIX/PRICE TOTAL VAC/TOTAL SHIFT

Vacations de 12h00 252,00 € € Heures supplémentaires 32,00 € €

TOTAL HT € CNAPS O,5 % €

TOTAL HT + Taxe CNAPS € TVA 20 % €

TOTAL TTC € !

%

! Chèque%à%l’ordre%de%/%Cheque%to%the%order%:%GUARD’EVENTS%! Virement%bancaire%au%compte%de%/%Bank%transfer%to%(1)%

%%

SANS!REGLEMENT!AVEC!LA!COMMANDE,!LA!PRESTATION!NE!SERA!PAS!EFFECTUEE!/!WITHOUT!PAYMENT!THE!ORDER!SERVICE!WON’T!BE!DONE!

Date!:!! ! ! Signature!:! ! ! ! ! Cachet!de!la!société!/!Stamp!of!the!compagny!

Date :

Horaires /Time shot

% % % % % % % %

% % % % % % % %

% % % % % % % %

Banque! Guichet! N°!de!Compte! Clé!RIB! Domiciliation/Branch!adress! SWIF!

30056% 00811% 08115308333% 89% HSBC%FR%CAE%4%SEPTEMBRE% CCFRFRPP%

GARDIENNAGE!PARTICULIER!DE!STAND!

STAND!SECURITY!GUARD!

Formulaire à retourner à :

10/12 rue des Morillons 75015 PARIS

Tél : +33 (0) 1 56 08 01 39 Fax : +33 (0) 1 48 42 26 04

[email protected]

• Une%personne%représentant% le%client%devra%être%présente%à%l’arrivée%et%au%départ%de% l’agent%de%sécurité.%Le%client%conjointement%avec%l’agent%de%sécurité%devront%établir%un%inventaire%détaillé%du%matériel%présent%sur%le%stand%à%la%prise%et%fin%de%service.%N’hésitez%pas%à%demander%à%GUARD’EVENTS%le%nom%et%n°%de%téléphone%du%responsable%Sécurité%sur%site%(en%cas%de%problème).%

• A%person%who%represent%the%customer%will%have%to%be%at%the%beginning%and%the%end%of%our%guard’s%service.%The%customer%and%our%staff%have%to%establish%an%inventory%of%the%sensitive%material%at%the%beginning%and%at%the%end%of%the%service.%%Don’t%hesitate%to%ask%us%the%name%and%telephone%number%of%the%person%in%charge%of%the%Security%on%the%site%(in%case%of%problem).%

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Form no.4: Order form - Stand cleaning

MILLENIUM / EXPONET SAS14 rue Ampère - ZA - 91430 IGNYTél. +33 1 60 19 72 72 - Fax. +33 1 60 19 72 79E-mail : [email protected]

Vos coordonnées / Your details

Batiment / building Allée / Aisle N° de stand / Booth number

Nom du Stand / Booth name :

Raison sociale / Company name

N° de TVA intracommunautaire / VAT number

Adresse / Address

Code postal / Country code Ville / City Pays / Country

Tél. Fax. E-mail

Responsable du dossier / Person in charge

DESIGNATION / DESCRIPTIONRemise en état du stand le 9/06/2014

Nettoyage journalier du stand (prix au m²)Sol à aspirer Carpeted stand

Sol à laverWashing floor

Service propreté en cours de journéeCleaning Service during the day

Sacs poubelle le rouleau de 20 sacs (110l)Dustbin liner (110 liters)

Démontage : dépose moquette (prix au m²)Distmantling : taking up carpet (sqm price)

Démontage : évacuation déchets (prix au m3)Distmantling : taking up waste (cbm price)

Location de bennes (nous consulter) TOTAL HT / TOTAL EXCL.TAX

Waste container renting (on demand) TVA 20,00% / VAT 20,00%

TOTAL TTC / TOTAL INCL.TAX

Le paiement est à joindre obligatoirement à la commande. Toute demande non accompagnée du règlement ne sera pas prise en considération.Payment must be inclosed with the order. Order without payment will not be registered and will be returned on receipt.

Chèque à l'ordre de MILLENIUM / EXPONET SASPar virement à MILLENIUM / by bank transfer to MILLENIUM

Pour les paiements depuis l'étranger, uniquement les virements bancaires seront acceptés.For the payments from foreign country, only bank transfers are accepted (no cheque) Cachet et signature

Firm's stamp and signatureHSBC / UBP NEUILLY SUR SEINEBanque Agence N° de compte Clé RIB Membres des Fédérations / Affiliations Bank Agency Account number Key RIB30056 00650 06503874252 26IBAN BICFR76 - 3005 - 6006 - 5006 - 5038 - 7425 - 226 CCFRFRPP

Stand daily cleaning (sqm price)Vacuum-cleaning of floors, emptying ash-trays and waste-paper baskets, dusting of furniture and desks

Ramassage des déchets, vidage des corbeilles, aspiration des sols, essuyage du mobilier

VIPARIS - PORTE DE VERSAILLESDU 10 AU 12 Juin 2014

NETTOYAGE DE VOTRE STANDBOOTH CLEANING

2,00 € HT ….…...…....€

Nettoyage des structures, dépoussiérage du mobilier, enlèvement des plastiques de protection, aspiration ou lavage des sols.

….…...…....€

2,00 € HT X….…...…....M² / sqm ….…...…....€

……………. Rouleau(x) / Roll(s) ….…...…....€

….…...…....€

….…...…....€

X……….…. M² / sqmCleaning before the opening on 16th june 2013 Removal of plastic, dusting of counters and furnitures, cleaning of floor

SAS AU CAPITAL DE 40.000 EUROS - RCS EVRY N°B 429 486 319 - SIRET N°B 429 486 319 000 24 - APE N°8121 Z - TVA INTRACOM FR 154 294 863 19

1,20 € X……………M² / Sqm ….…...…....€

80,00 € X……………M3 / Cbm ….…...…....€

….…...…....€

TOTAL HT / TOTAL EXCL.TAXQUANTITE / QUANTITYPRIX HT / PRICE EXCL.TAX

25,00 € / Heure / Hour X….…...…....Heure / Hour ….…...…....€

6,00 €

10% X……….…. M² / sqm


Form no.5: Order form - Hostesses

PURCHASE ORDER ALIZEE HOTESSES

PUBLICS TRANSPORTS EXHIBITION

FROM JUNE 10 TO 12TH 2014 LOCATED IN THE PARC DES EXPOSITIONS AT PORTE DE VERSAILLES, PARIS HALL1.1-1.2

In order to facilitate staff ordering, we offer a choice of 3 day plans of 8 hours each, including transportation, meals and attire loan.

Plan Daily rate (1) (before tax*)

Number of hostesses (2)

Number of days (3)

TOTAL (1*2*3)

Basic 183.00 €

Bilingual 183.00 €

Trilingual 191.00 € *VAT 20% Languages : English �

German �

Spanish �

Italian �

Other � Specify: ………………… Special requirement(s): ................................................................................................. ...................................................................................................................................... ...................................................................................................................................... ...................................................................................................................................... ___________________________________________________________________ Company: ................................................................................................................. Contact name: ........................................................................................................ Address: .................................................................................................................... ......................................................................................................................................

Telephone: ................................................................................................................ Fax: .............................................................................................................................. Email: ..........................................................................................................................

www.alizeehotesses.com

9 7 r u e L a f a ye t t e – 7 5 0 10 P ar is – T é l . : 01 5 3 3 0 0 6 8 5 – F a x : 0 1 4 0 0 7 1 8 34

S.A.R.L. AU CAPITAL DE 72 016 EUROS – R.C.S. PARIS 424 189 090 000 30 – APE : 741 G – TVA intra-communautaire FR 32 424 189 090


GENERAL CONDITIONS OF SERVICE Please note Alizée’s general business conditions: Any provision of services must be confirmed in writing as soon as possible, either by purchase

order, or by affixing your "Good for agreement" with the enclosed business estimate

Payment of 50% of the order amount including VAT and the rest when receiving invoice

Invoice payment by check, credit transfer or mail order

In the event of late payment, the customer will be responsible to pay an interest at the legal rate of 2,95% without giving place to setting in residence (law of December 31, 1992)

In case of a cancellation after the signature of this estimate and 48 hours before the beginning of

the operation fulfillment, the pre-payment amount will be restored. After this period, the pre-payment will be kept.

Any started overtime is due. All difficulties relating to the application of this contract will be subjected, failing an agreement

over this contract, to the Commerce court within the competence of the registered office of Alizée. www.alizeehotesses.com

9 7 r u e L a f a ye t t e – 7 5 0 10 P ar is – T é l . : 01 5 3 3 0 0 6 8 5 – F a x : 0 1 4 0 0 7 1 8 34 S.A.R.L. AU CAPITAL DE 72 016 EUROS – R.C.S. PARIS 424 189 090 000 30 – APE : 741 G – TVA intra-communautaire FR 32 424 189 090


Form no.6: Order form – Accommodation

To easily book your accomodation during the show, visit the exhibitors area or the following website : www.transportspublics-expo.com/infospratiques/hebergement


Form no.7: Order form – Furniture hire

Option 2 : 1 chaise DeltaOption 3 : 1 porte docOption 4 : 1 porte manteaux

Option 5 : 1 comptoir OrsayOption 6 : 1 tabouret Azais

TRANSPORTS PUBLICS 2014

Votre interlocutrice / Your contact person :

Corinne MORTIER

[email protected]

Tél : + 33(0)1 84 28 00 34

16, rue Ampère

95500 GONESSE

Pack 2Pack 1

Description PUQuantité Prix totalCouleur

Option 1 : 1 chaise Iéna

LA COMPAGNIE DE LOCATION DE MOBILIER - 16 Rue Ampère - 95500 Gonesse CedexTEL : + 33 1 84 28 00 30 - FAX : +33 1 84 28 00 50 - @ : [email protected]

V/O/R

B/N

B/N

330

104

B/NB/N




Le fait pour le CLIENT de passer commande auprès de LA COMPAGNIE DE LOCATION DE MOBILIER (ci-dessous « La

Compagnie ») implique l’adhésion entière et sans réserve aux présentes conditions générales, qui se substituent à tout autre

document, accord écrit ou oral antérieur, ainsi qu’aux conditions générales d’achat ou de location du CLIENT, en tous leurs

termes.

Article 1 : Commandes- Le client doit passer sa commande par écrit, avant l’exposition et au plus tard sur le lieu de l’exposition.

- La commande ne devient définitive qu’après la signature par le client de la confirmation de commande ou du devis envoyé

par La Compagnie. Il en sera de même pour toute demande de modification et / ou de commande complémentaire.

- Dès la passation de la commande par le client, il devra immédiatement joindre la totalité de son règlement (sauf conventions

contractuelles avec notre service commercial). Une commande non accompagnée de son règlement ne pourra être honorée.

Toute première commande devra être accompagnée des références commerciales du client et de son numéro de TVA.

Article 2 : Livraison- La Compagnie s’engage à livrer le matériel la veille de l’ouverture de l’événement / de l’exposition, sauf accord spécifique

avec notre service commercial précisé sur la confirmation de commande. Si ces conditions de délai sont différentes de celles

de la commande, le client sera réputé les avoir acceptées, faute par lui d’avoir immédiatement annulé sa commande initiale

par lettre recommandée avec accusé de réception.

- L’adresse de livraison et le lieu spécifique de dépose devra figurer très clairement sur le Bon de Commande. La Compagnie

s’engage à livrer le matériel loué à l’endroit indiqué par le client et confirmé sur la confirmation de commande, ceci par toute

voie ou moyen à sa convenance, sauf instructions contraires du client. Le matériel déposé par La Compagnie sera considéré

comme livré.

- Toute réserve à la livraison (qualité, quantité ou délais) doit être exprimée et confirmée par pli recommandé dans les vingt-

quatre heures à compter de la livraison. A défaut, aucune réclamation ultérieure ne pourra être prise en considération. Le

locataire sera réputé l’avoir pris en bon état général avec l’obligation de le rendre tel quel en fin de location.

- En cas de refus du matériel par le destinataire final, pour quelque cause que ce soit, l’intégralité du prix de la facture établie

restera exigible auprès de la société facturée.

Article 3 : Obligations du locataire- Le locataire devenant «gardien » des objets et du matériel loués pendant la durée de la location, il devra utiliser le matériel

loué conformément à sa destination usuelle et ne rien faire ou laisser faire qui puisse le détériorer. Vis-à-vis de La Compagnie,

le locataire est seul responsable de toute éventuelle détérioration, perte ou vol. Il devra prendre toutes dispositions utiles en

vue de se garantir contre les risques de dommages, pertes, vol ou autre et d’une manière générale tout sinistre dont il sera

tenu responsable envers La Compagnie.

- Le matériel loué reste la propriété exclusive de La Compagnie et ne peut en aucun cas faire l’objet d’aucun déplacement

ni cession quelconque.

- Le matériel loué ne peut être utilisé qu’avec l’accord de La Compagnie qui se réserve expressément le droit de le reprendre

sans préavis ni indemnité et sans préjudice de toute demande de dommages et intérêts et de poursuites judiciaires en cas de

manquement aux présentes conditions générales.

- La Compagnie reprendra possession du matériel loué dès la fermeture de la foire, exposition ou salon ; le locataire devra en

conséquence prendre toutes dispositions en ce sens et notamment enlever tout objet, documentation lui appartenant ou à ses

visiteurs. La Compagnie ne saurait en aucun cas être rendue responsable de la disparition, détérioration ou autres dommages

de tout objet ou autre que le client n’aurait pas retiré du matériel loué dès la fermeture de la manifestation.

- Sauf accord écrit émanant de La Compagnie, aucune modification ni transformation (présentation, alimentation électrique,

eau, etc.) ne pourra être effectuée sur le matériel loué. A défaut, des frais de remise en état pourront être refacturés à

postériori.

Article 4 : Tarification, facturation du transport et de la main d’œuvre.- Les tarifs applicables sont ceux en vigueur au moment de la mise à disposition du matériel loué.

- Le prix de la location s’entend hors taxes, pour une durée de manifestation allant jusqu’à 10 jours.

- Le transport et la main d’œuvre sont inclus dans nos tarifs catalogue et E-Commerce uniquement dans le cadre de salons

et d’expositions en région parisienne, et dont La Compagnie est un fournisseur officiel. Les frais de main d’œuvre sont inclus

dans le cas d’un accès sans contraintes par poids lourd, d’une livraison en rez-de-chaussée ou par monte charge avec accès

palettes et transpalettes. Les livraisons « hors normes » (sans accès palette, par escalier, sur un sol non stabilisé, sans accès

véhicules, ou à des horaires non conventionnels (entre 22h et 6h00, le dimanche et les jours fériés) feront l’objet de frais

spécifiques. Les livraisons effectuées après l’ouverture officielle de la manifestation, des frais de transport complémentaires

seront facturés.

- Dans tous les autres cas (expositions isolées, événements ponctuels, livraisons en Province et Etranger, commandes in-

dépendantes, …), des frais spécifiques de transport et de manutention feront l’objet d’une facturation complémentaire, au

cas par cas.

- Dans le cadre d’une tarification événementielle, les prix s’entendent « à l’enlèvement » à notre dépôt et pour une durée

d’immobilisation de 48h maximum. Tous les services apportés par la Compagnie (transport, déchargement, livraison, mise en

place, permanence, reprise, etc. …) feront l’objet d’une facturation supplémentaire. Un coefficient multiplicateur s’appliquera

au tarif de base, en fonction du nombre de jours entre le départ et le retour du matériel.

- Certaines commandes peuvent sortir du cadre des présentes conditions générales, de par leur durée d’utilisation, le lieu

d’utilisation, l’importance de la commande, la modification obligatoire du matériel standard, etc... Ces commandes feront

l’objet d’accords spéciaux.

- La facturation des commandes «longue durée» (supérieure à 10 jours) s’effectue par tranches de 1 mois à dater du jour de

livraison. Tout mois commencé est dû en totalité.

Article 5 : Commandes tardives et annulations- Toute commande passée ou modifiée moins de 5 jours ouvrés précédant la livraison sera majorée de 10% ; moins de 24h

avant la livraison ou sur site sera majorée de 20%.

- Toute annulation de commande quelle qu’en soit la cause, entre le 15è et le 4è jour avant la livraison, entrainera l’exigibilité

de 50% du montant de la commande ; moins de 72H avant la livraison, la totalité du montant de la commande.

Article 6 : Dérogations- En raison d’impératifs tenant à la disponibilité du stock et d’une manière générale aux conditions d’exercice de son activité,

La Compagnie se réserve expressément le droit de fournir en lieu et place du matériel commandé, un matériel identique, de

valeur et de fonctions équivalentes.

- Faute par le client de refuser ce matériel de remplacement au moment de la mise à disposition, soit en partie, soit en totalité,

il sera réputé l’accepter et souscrire aux obligations qui en découlent.

- Après livraison conforme à la confirmation de commande, en cas d’annulation totale ou partielle du mobilier, ou de change-

ment de matériel, aucune déduction ne sera appliquée.

Article 7 : Litiges- Toute contestation, quelles qu’elles soient et quelles qu’en soient l’origine et la cause, seront portées devant le tribunal de

Commerce de Bobigny (même en cas d’appel en garantie ou d’action en vertu d’une solidarité quelconque) et jugées en

conformité avec les présentes conditions générales de location tant qu’il ne résultera pas desdites conditions un obstacle à

cette attribution de compétence.

Article 8 : Assurance et responsabilité- La garantie du risque de vol est subordonnée au dépôt de plainte auprès de l’autorité compétente.

- L’assurance couvrira les risques de vol ou de détérioration pour une période s’étendant de l’heure d’ouverture de l’événe-

ment, jusqu’à l’heure de fermeture. Le locataire reste gardien du matériel jusqu’à l’arrivée des équipes de reprise sur le lieu

de dépose (stand, zone, ...)

- Certaines références spécifiées sur la grille tarifaire, de par leur nature, leur usage, leur fragilité ou leur valeur, ne peuvent

pas faire l’objet d’une assurance. Elles sont réputées être sous l’unique responsabilité du locataire, de la dépose à la reprise.

En cas de perte ou vol de ce type de matériel, une facture de remplacement représentant 4 fois la valeur catalogue sera à

la charge du locataire.

Article 9 - Force majeureConstitue un cas de force majeure tout événement défini comme tel par le droit français et qui a pour résultat de rendre

l’exécution de la prestation impossible ou déraisonnablement onéreuse. De façon expresse, sont considérés comme cas de

force majeure outre ceux habituellement retenus par la jurisprudence des tribunaux français, les cas suivants : les grèves

totales ou partielles, internes ou externes à l’entreprise, lock-out, intempéries, épidémies, blocages des moyens de transport

ou d’approvisionnement pour quelque raison que ce soit, tremblements de terre, incendies, tempêtes, inondations, dégâts des

eaux, restrictions gouvernementales ou légales, modifications légales ou réglementaires des formes de commercialisation,

pannes d’ordinateur, blocages des télécommunications et tous autres cas indépendants de la volonté expresse des Parties

empêchant l’exécution normale du Contrat.

La Compagnie est exonérée de toute responsabilité des conséquences dommageables résultant d’un cas de force majeure

et qui ne permettraient pas la livraison de la commande. Si par suite d’un cas de force majeure LA COMPAGNIE est dans

l’impossibilité d’exécuter ses prestations et d’assurer ses obligations, la commande serait annulée. La non-exécution des

prestations pour cas de force majeure n’ouvrira aucun droit à indemnité de la part de La Compagnie envers le client.

CONDITIONS GENERALES DE LOCATION / RENTAL TERMSFor the CLIENT, the fact of placing an order with LA COMPAGNIE DE LOCATION DE MOBILIER (ci-dessous «LA

COMPAGNIE») implies adhering in full and with no reservations to these TERMS AND CONDITIONS which apply

between the parties and take the place of any other document or prior written or oral agreement, as well as the

CLIENT’s terms and conditions of purchase or hire, in all their terms.

Article 1: Orders- The customer should place his order in writing before the exhibition or on the exhibition premises at the latest.

��7KH�RUGHU�LV�FRQ¿UPHG�RQO\�RQFH�WKH�FOLHQW�KDV�VLJQHG�WKH�RUGHU�FRQ¿UPDWLRQ�RU�HVWLPDWH�VHQW�E\�/$�&203$*1,(�- As soon as the customer has placed an order, he should immediately enclose full payment (unless previous

contractual agreements have been signed with our sales department). No order will be taken into account without its

IXOO�SD\PHQW��$Q\�¿UVW�RUGHU�IURP�D�QHZ�FXVWRPHU�PXVW�DOVR�LQFOXGH�LWV�EXVLQHVV�DQG�EDQNLQJ�LQIRUPDWLRQ��DV�ZHOO�DV�its VAT number.

Article 2: Equipment deliveries��/$�&203$*1,(�XQGHUWDNHV�WR�GHOLYHU�WKH�HTXLSPHQW�RUGHUHG�LQ�WKH�FRQGLWLRQV�VWLSXODWHG�RQ�WKH�RUGHU�FRQ¿UPDWLRQ��If delivery dates differ from those mentioned on the order, the customer shall be considered to have accepted them if

he does not immediately cancel his initial order by registered post with acknowledgement of receipt.

��7KH�DGGUHVV�DQG�VSHFL¿F�ORFDWLRQ�RI�WKH�GHOLYHU\�PXVW�DSSHDU�YHU\�FOHDUO\�RQ�WKH�2UGHU�)RUP��/$�&203$*1,(�XQGHUWDNHV�WR�GHOLYHU�WKH�KLUHG�HTXLSPHQW�DV�LQGLFDWHG�E\�WKH�FXVWRPHU�DQG�VSHFL¿HG�RQ�WKH�RUGHU�FRQ¿UPDWLRQ��E\�DOO�means available. The equipment deposited by LA COMPAGNIE shall be considered to be delivered.

- If the hiring party fails, within a deadline of 24 hours after the delivery of the hired equipment, to formulate any justi-

¿HG�FRPSODLQWV�DERXW�WKH�VWDWH�RI�WKH�KLUHG�HTXLSPHQW�DQG�WKH�TXDQWLWLHV�GHOLYHUHG�LQ�ZULWLQJ��KH�VKDOO�EH�FRQVLGHUHG�to have accepted it in good general condition with the obligation of returning it as such at the end of the rental period.

No claims shall be accepted after this deadline.

- If the recipient refuses partial or full delivery, for any reason whatsoever, the principal shall still be liable to the

obligation of a 100% settlement of the LA COMPAGNIE invoice.

Article 3: Obligations of the hiring party- LA COMPAGNIE holds the hiring party to be the only responsible party for any possible damage, loss or theft. The

hiring party shall be required to make all the necessary arrangements within his power, to prevent damage, theft and

other accidents for which he shall be held liable for with regards to LA COMPAGNIE; to use the hired equipment in

compliance with its usual purpose and to refrain from doing anything that may damage it.

- The hired equipment remains the exclusive property of LA COMPAGNIE, and under no circumstances whatsoever

VKRXOG�EH�PRYHG�RU�VROG��7KH�KLUHG�HTXLSPHQW�PD\�QRW�HLWKHU��XQGHU�DQ\�FLUFXPVWDQFH��EH�WKH�REMHFW�RI�DQ\�FRQ¿VFD-

tion in case of bankruptcy of the hiring party.

- The hired equipment may only be used with the agreement of LA COMPAGNIE which expressly reserve itself the

right to reclaim it without notice nor compensation notwithstanding any requests for damage and legal action in case

of failure to abide by the general conditions mentioned above.

- LA COMPAGNIE shall regain possession of the hired equipment at the end of the fair, exhibition or show. The hiring

party shall consequently make all the necessary arrangements to allow LA COMPAGNIE to do so and shall notably

remove or take away any objects, brochure and other items belonging to him or his visitors. LA COMPAGNIE shall

under no circumstances whatsoever be held liable for the disappearance, deterioration or damage of any object or

other item which the customer has left in or on the hired equipment, at his departure at the end of the event.

��1R�PRGL¿FDWLRQ�RU�WUDQVIRUPDWLRQ��FRQFHUQLQJ�SUHVHQWDWLRQ��HOHFWULFDO�DSSOLDQFHV��ZDWHU�VXSSO\�V\VWHP��HWF��may be carried out the hired equipment without written consent from LA COMPAGNIE. Otherwise, the subsequent

refurbishment fees shall be invoiced to the hiring party.

Article 4: Pricing, transport and labor fees- The price of the rental is that of the applicable tariff during the rental period.

- Prices are meant ex-VAT, for a maximum duration of ten (10) days.

- Transport and labor costs are included in our catalogue and E-commerce rates only on fairs and shows for which

/D�&RPSDJQLH�LV�DQ�RI¿FLDO�VXSSOLHU��LQ�WKH�3DULV�5HJLRQ��/DERU�FRVWV�DUH�VXEMHFW�WR�D�IUHH�DFFHVV�IRU�WKH�WUXFNV��D�GHOLYHU\�RQ�WKH�JURXQG�ÀRRU�RU�WKURXJK�JRRGV�OLIW��DOORZLQJ�DFFHVV�WR�SDOOHWV�DQG�WUROOH\V��1RQ�VWDQGDUG�GHOLYHULHV��E\�stair cases, unsteady ground, unconventional hours, with limited parking access …) will be subject to extra charges.

([WUD�WUDQVSRUW��ODERU�FRVWV�ZLOO�DOVR�DSSO\�RQ�RUGHUV�SODFHG�DIWHU�WKH�RI¿FLDO�VWDUW�RI�WKH�FHOHEUDWLRQ�� ,Q�DQ\�RWKHU�FDVH��LVRODWHG�RUGHU��HYHQW��GHOLYHULHV�RXWVLGH�3DULV�RU�DEURDG«��VSHFL¿F�WUDQVSRUW�DQG�labor fees will apply, on quotation.

- The use of “event” tariff, prices are intended ex-works, and for a maximum duration of 48 hours. Any

service provided by LA COMPAGNIE (transport, unloading, delivery, furniture setting, taking back …) will be invoiced

separately. A downtime ratio will be applied on prices, according to the number of days between departure and return

of the material.

- Special orders may be placed and accepted outside the framework of general terms and conditions, according to

WKH�GXUDWLRQ�RI�XVH��WKH�ORFDWLRQ��WKH�RUGHU�VL]H�RU�WKH�FRPSXOVRU\�PRGL¿FDWLRQ�RI�VWDQGDUG�HTXLSPHQW��HWF��6XFK�orders are subject to a special agreement between the parties.

- Invoicing of long-term orders (over 1 month) is done on a monthly basis starting from the delivery date. Any month

begun shall be owed in full.

Article 5: Late orders and cancellations��$��H[SUHVV�IHH�ZLOO�EH�FKDUJHG�RQ�RUGHUV�SODFHG��SDLG�RU�PRGL¿HG�OHVV�WKDQ��ZRUNLQJ�GD\V�EHIRUH�WKH�GHOLYHU\��20% less than 24h before the delivery.

- A 50% restocking fee will be invoiced on orders cancelled for any reason, between 15 and 4 days before the

delivery ; orders cancelled, less than 72h before the delivery, will be fully charged.

Article 6: Dispensations- Due to furniture turn around, deadlines and conditions governing its activity in general, LA COMPAGNIE expressly

reserves itself the right to supply identical equipment, of the same value and/or conditions of use, to replace it.

- If the customer does not refuse this replacement either partially or totally on its delivery, he shall be considered as

having accepted it and subscribed to the resulting obligations.

- No deductions shall be applied for all fully or partially cancelled equipment or for any change in furniture.

Article 7: DisputesIn the event of a dispute, the French text hereof shall solely be authoritative, and the parties shall refer the matter

exclusively to the Bobigny Commercial Courts. Disputes shall be judged in compliance with the general terms and

conditions stated above - provided that these said conditions do not impede the attribution of competence.

Article 8: Insurance & responsibility- The theft risk cover requires the lessee to lodge a complaint with the competent authority.

- Insurance will cover the risks of theft and damage from the moment of the opening to the closure of the event. The

client is the responsible for the material until the arrival of the teams on the premises of the delivery.

��7KH�QDWXUH�RI�VRPH�SURGXFWV�PHQWLRQHG�RQ�RXU�SULFH�OLVW�VXFK�DV�WKHLU�VSHFL¿F�XVDJH��ZRUWKLQHVV�RU�IUDJLOLW\�SUHYHQWV�them any insurance coverage. These products will be under the sole responsibility of the client, from the delivery to

the pick-up. In case of theft, loss, or any damage caused to such material, a compensation invoice will be charged to

the client, worth 4 times the catalogue price.

Article 9 - Force majeure$UH�FRQVLGHUHG�)RUFH�0DMHXUH��LQ�DGGLWLRQ�WR�WKH�FDVHV�GH¿QHG�E\�&DVH�ODZ��ZDU��EORFN��FDWDVWURSKH�RI�QDWXUH��WRWDO�RU�SDUWLDO�VWULNHV��ZLWKLQ�RU�RXWVLGH�WKH�FRPSDQ\��ORFN�RXW��HSLGHPLF��EDG�ZHDWKHU��WUDQVSRUW�EORFNDGH��HDUWK�TXDNH��¿UH�and water damage, storm, government restraints, interruption of information and communication means, computer

cracks, legal measure restraining trade, or any other situation beyond the parties’ control, and preventing LA COMPA-

GNIE from providing the service.

LA COMPAGNIE will not be considered liable with the consequences and damages induced by a case of Force Ma-

jeure that would prevent the furniture delivery. If the execution of service is made impossible by a situation of Force

Majeure, LA COMPAGNIE will be cancelling the order, with no compensation or indemnity for the hiring party.


Form no.8: Order form – Plant decorations

Visual Name Unit Price 1 in

3 days Commanded quantity

Rising except tax

Areca Touffe Ht 150/180

Areca Touffe Ht 180/200

70.00 €

Bambou touffe Ht 180/200

49,00 €

Bambou touffe Ht 200/250

72,00 €

Buis Boule dia 045/050

46.00 €

Buis Boule dia 060 77.00 €

Buis Boule dia 100/120

136.50 €

Location de plantes et décors paysagers

ORDER FORMYOUR ORDER MUST HAVE RETURNED BY FAX OR EMAIL

before May 30th 2014 at the latest and confirmed by email with the regulation payment before the delivery

PRICE LIST OF PLANTEDN GREEN ON 2014

Fax$:$+33$(0)1$34$62$50$45$0$Email$:[email protected]




Rising except tax

Buis Pyramide Ht 080/100

55,00 €

Ficus Benjamina Touffe Ht 180/200

63,00 €

Phoenix Roebellini Ht 130/150

54,50 €

Kentia touffe Ht 180/200

62,00 €

Kentia touffe Ht 220/250

100,50 €

Laurier Boule dia 060 Ht 170/180

62,00 €

Laurier Boule dia 070/080

Ht 200/22088,00 €

Laurier Boule dia 090/100

Ht 200/220100,50 €




Rising except tax

Laurier Pyramide Ht 170/180

43,00 €

Laurier Pyramide Ht 180/200

56,50 €

Atomium Pompon Ht 180/200

49,50 €

Cyprès Spirale Ht 180/200

61,00 €

Cache pot Tutti dia 040

6,00 €

Lierre Haie 100 Ht 100/120

121,60 €

Lierre Haie 1,20 Ht 180/200

131,00 €

Bac de Bambou Ht 180/200

107,00 €




Rising except tax

Bac Composition Larg 0,50 Ht 150

115,00 €

Bac Compositon dia 0,40 Ht 120

95,00 €

Flowers To consult us

Flowers To consult us

Total amount except tax

The vat 20 %

Taking up any included tax

To start again in the daytime and the hour

To Deliver the day and the hour


COMPANY

Adress

Zip code/city

Télephon Fax

N° TVA Email :

SIRET

BON POUR COMMANDEcompany name date$ signature$

In case of stock shortage,we shall proceed to the replacement of vegetables int the closest variety

The tenant recognizes to have received plants in good condition

His responsability begins from the delivery on its stand and ends at the time of the resumption by the company ATOUT VERT

stamp$commercial$

INVOICING

NAME OF THE STAND

Number of the stand

For any constesting or disagreement only the courts of Versailles are competent (78)

In case of loss, break-in, or not return the goods wil be charged to the sale price

The renter cannot be kept

The plants put at the dsposal of the tenant remain the whole property of the company ATOUT VERT

GENERAL CONDITIONS OF RENT

Our prices get on HT for a period of the show in Paris, organized and resumed included

Every command must be confirmed in writing dressed in a commercial stamp, in a signature, and accompanied with a check of payment for all of the rent

Après avoir pris connaissance de nos conditions générales de location


Form no.9: Order form – IT and video equipment

COMPUTERS and DISPLAYS EQUIPMENTS RENTAL

PURCHASE ORDER to FAX : +33 1 69 10 01 03

SALON TRANSPORTS PUBLICS du 10 au 12 juin 2014 (onsite installation inclused)

PRODUCT QUANTITY UNIT PRICE (Without Taxe)

TOTAL

Pc Laptop 144 euros

Macbook 15’’ 295,80 euros

PC bureau 17 ‘’ 137,40 euros

PC bureau 19’’ 150,60 euros

IMAC 20’’ 236,40 euros

IMAC 24’’ 328,80 euros

Printer N&B A4 + copy cost 97,80 euros

Multifunction N&B A4 + copy cost 111 euros

LCD projector 1500 lumens 157,10 euros

DVD Player 17,60 euros

LCD 32'' screen + stand or wall support 264,20 euros

LCD 42'' screen + stand or wall support 361 euros

LED 40'' screen + stand or wall support 299,40 euros


LED 55'' screen + stand or wall support 492 euros


Total HT : (a) VAT (20%) : (b)

Net to pay : (a+b)

For greater choice of products, you can also find information on our website

www.eurinfor.fr

OR Contact us : +33(0) 1 69 10 01 10

e-mail [email protected]


Form no.10: Order form – Contact logger

Ask for your badge reader A new networking service called MobiNetwork, is offered to you during the tradeshow. This innovative & simple solution helps you in taking contacts information faster and more accurately. HOW DOES IT WORK? 1) Visitors will be equipped with badges with QR code containing their professional card (last name, first name, email, phone number…). 2) You will be using your own device or those that you will be able to hire. The MobiNetwork application will have the possibility to scan visitors QR code. 3) You will then be able to extract and consult information in the visitors QR code and to improve their quality adding notes and comments. 4) Finally, you will receive your contact list built during the tradeshow in an Excel sheet by email within the following week. HOW TO ORDER? You can already order thanks to the link below:

http://goo.gl/TUW5jI You can chose either a license to use the app on your smartphone, or several kinds of devices (smartphone, iPad, iPad mini...), which will be configured for you on the day of the event. If you want to ask anything about MobiNetwork, do not hesitate to contact the company Applidget 0033 173 743 852 or by email at: [email protected].

You will be able to come and pick up the device at the reception lounge. You will receive the export file of your contacts via email within 72 hours worked after the end of the event. Every order is final.


Form no.11: Order form – Photograph

Désignation

Contact details

Deadline to send documents and order

forms DD/MM/YYYY

Photographs Institutionnel & Festif Portraits Conférence Photocall Références : Salons: Pollutec, Lexposia. Conventions : Storengy, SFD, Best Western, Voyages-scnf.com, Université Dauphine,…

Agence Oblique 10, rue Herran

75116 Paris – FRANCE

Ambroise TOUVET Tél : +33 (0) 6 61 78 72 77


www.agenceoblique.com

23/05/2014

Documents

Exhibitor technical guide - Paris-Expo – Porte de Versailles / June