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4th International Brazing & Soldering Conference April 26-29, 2009
2009 IBSC Conference April 26-29, 2009
Hilton in the Walt Disney World Resort® Orlando, Florida
Recognized by Industry Professionals as the
World’s Premier Event for the Brazing and Soldering Community
Professional Education Seminars:
April 26, 2009
Tabletop Exposition: April 27-28, 2009
Plenary and Technical Sessions:
April 27-29, 2009
EXHIBITOR SERVICE KIT
4th International Brazing & Soldering Conference April 26-29, 2009
ABOUT THE SPONSORS:
ASM International®, the Materials Information Society, is the premier resource for information and networking for materials engineers, scientists, researchers, teachers and students. ASM’s mission is to benefit the materials community by providing scientific, engineering and technical knowledge, education, networking and professional development. Through our membership, conferences, chapters, affiliate societies, seminars and symposia, partnering with other societies, reference collections and communications media, ASM makes this information available and usable worldwide. www.asminternational.org.
The American Welding Society® is the largest organization in the world dedicated to advancing the science, technology and application of welding and allied processes including joining, brazing, soldering, cutting and thermal spray. AWS provides a variety of industry services, including welding certifications, education programs, scholarships and workforce development through its foundation and publications. Visit the society’s website at www.aws.org.
4th International Brazing & Soldering Conference April 26-29, 2009
CONTENT GENERAL INFORMATION
• General Exposition Information • Staff & Contractor Contacts • IBSC Floor Plan
HOTEL INFORMATION
• Airport Directions • Transportation • Hotel Parking • Conference Map
UTILITIES AND ADDITIONAL SERVICES • Audio/Visual/Computer Rental Form • Electrical Order Form • Internet Order Form
SHIPPING INFORMATION
• Date • Procedures
HOLD HARMLESS PROVISION
• Hold Harmless Clause
4th International Brazing & Soldering Conference April 26-29, 2009 GENERAL INFORMATION LOCATION: Hilton, located in the Walt Disney World® Resort 1751 Hotel Plaza Boulevard Lake Buena Vista, Florida 32830 International Ballroom Phone: 407.827.4000 Fax: 407.827.3890 Website: www.hilton.com EXHIBIT DATES AND HOURS: Monday, April 27 12:00 p.m. – 7:00 p.m. Lunch 12:00 p.m. – 1:30 p.m. Networking Reception 6:00 p.m. – 7:00 p.m. Tuesday, April 28 9:00 a.m. - 3:30 p.m. Refreshment Break 9:20 a.m. – 10:00 a.m. Lunch 12:00 p.m. - 1:30 p. m. Refreshment Break 2:50 p.m. – 3:30 p.m. EXHIBIT MOVE-IN / MOVE-OUT SCHEDULE: MOVE-IN: Monday, April 27 7:00 a.m. – 11:00 a.m. MOVE-OUT: Tuesday, April 28 3:30 p.m. – 5:00 p.m. CARPET: International Ballroom is carpeted
4th International Brazing & Soldering Conference April 26-29, 2009 CONTACTS EXHIBIT SALES: KELLY THOMAS • Reserving exhibit space Phone: 440.338.1733 • Sponsorship opportunities Fax: 614.349.2108 • Advertisement opportunities [email protected] CONFERENCE/REGISTATION NATALIA LOPEZ DE QUINTANA • Conference Program Phone: 800.443.9353 ext. 213 • Housing Fax: 305.648.2396 • Registration [email protected] HILTON: SVETLIN (STEVE) CHAMLI • Building Services Phone: 407.827.3819 Fax: 407.560.2108 [email protected] EDLEN ELECTRICAL: KELLY WINDHAM • Electrical Phone: 407.854.9991 • Lighting Equipment Fax: 407.854.9992 • Extension Cords [email protected] AV RENTAL: DANE GRAFFUIS • Display Equipment Phone: 407.560.2184 • Audio Equipment Fax: 407.560.2187 • Miscellaneous [email protected] INTERNET: SMART CITY • Internet Phone: 407.828.6900 • Data Services Fax: 407.828.8099
4th International Brazing & Soldering Conference April 26-29, 2009 HOTEL INFORMATION
The Hilton, located in the Walt Disney World® Resort, is an official hotel of Walt Disney World in Lake Buena Vista Florida Check In: 3:00 p.m. Check Out: 11:00 a.m. Directions to the Hilton, located in the Walt Disney World® Resort From the Airport: Exit the Airport North and follow to 528 West. Follow 528 West until I-4. Take I-4 West to exit # 68 and make a right. Take to the next traffic light and make a left onto Hotel Plaza Boulevard. Follow for 1/2 mile and the Hotel will be on the left. Taking I-4 West to Exit 68 (SR 535). Right on SR 535 to first light (Hotel Plaza Blvd). Left on Hotel Plaza Blvd. Hotel will be 1/4 mile down on the left.
Taking I-4 East to Exit 68 (SR 535). Left on SR 535 and follow to 2nd traffic light (Hotel Plaza Blvd). Make a left on Hotel Plaza Blvd. Follow for 1/4 mile and Hotel will be on the left.
Taking Florida Turnpike from Miami. Left on Exit 249 (Osceola Parkway). Take Osceola Parkway until SR 535 Exit. Make a right on SR 535 and follow until Hotel Plaza Blvd. Make a left on Hotel Plaza Blvd and hotel will be 1/4 mile down on the left. Transportation to and from the Airport
Type Typical Minimum Charge
Bus Service 19.00 USD
Limousine 130.00 USD
Taxi 50.00 USD
Hotel Parking
Type Typical Minimum Charge
Self Parking 8.00 USD
Valet Parking 15.00 USD
4th International Brazing & Soldering Conference April 26-29, 2009 SHIPPING/RECEIVING & PACKAGE HANDLING PROCEDURES Ship all freight directly to the Hilton in the Walt Disney Resort to arrive no earlier than April 22, 2009 The Hilton in the Walt Disney World® Resort has a handling fee for any and all conference materials. A handling fee of $5.00 applies to the first five pounds with $0.50 charged for each additional pound. This shipping and handling fee applies to all materials shipped to the hotel and covers the following services: • Receiving shipments • Secured storage • Distribution of shipments Conference Shipments Multiple packages within a single shipment should be sequentially numbered, i.e., 1 of 3, 2 of 3, 3 of 3. It may be helpful to make note of individual package contents to ensure that itemized records of all materials are available in the event of damage or non-receipt. All materials should be addressed as follows: Hilton in the Walt Disney World® Resort 1751 Hotel Plaza Boulevard Lake Buena Vista, FL 32830 HOLD FOR (Your Name) Convention Name & Dates (The Post Office box number 22781 should be used only for regular mail.) All boxes and bulk materials should bear the street address.
4th International Brazing & Soldering Conference April 26-29, 2009 EXHIBITOR BADGE ORDER FORM
Three convenient ways to register: • Email completed Exhibitor Badge form to
• Fax completed Exhibitor Badge form to Natalia Lopez: Fax Number: 305.648.2396
• Mail completed Exhibitor Badge form to:
American Welding Society Attn: Natalia Lopez 550 NW LeJeune Road Miami, FL 33126
If the Exhibitor Badge and Complimentary Technical Session badges are pre-registered by April 10, 2009, they will be available for pick up onsite at the Registration Counter. If badges are not pre-registered, you will need to register onsite at the Exhibitor Registration Counter. **If the person submitting this form needs an exhibitor badge please include your name in the list below.
FIRST NAME LAST NAME FIRST NAME LAST NAME 1. 7. 2. 8. 3. 9. 4. 10. 5. 11. 6. 12.
Name of Person(s) to receive Complimentary Technical Session Badge: 13. 15. 14. 16.. Exhibitor Contact: Company: Booth: Address: City/State/Zip: Telephone: Fax:
4th International Brazing & Soldering Conference April 26-29, 2009 HOLD HARMLESS CLAUSE Exhibitor/Sponsor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the American Welding Society, ASM International, the Hilton, located in the Walt Disney Resort, and/or their affiliates, agents and employees against all claims, losses and damages to persons or property, governmental charges or fines or attorney fees arising out of or caused by Exhibitor/Sponsor’s installation, removal, maintenance, occupancy or use of the exhibition premises or a part therefore, excluding any such liability caused by the sole negligence of the American Welding Society, ASM International, the Hilton in the Walt Disney Resort, and/or their affiliates, agents and employees. In addition, Exhibitor/Sponsor acknowledges that the American Welding Society, ASM International, the Hilton in the Walt Disney Resort do not maintain insurance covering Exhibitor/Sponsor’s property, and that it is the sole responsibility of the Exhibitor/Sponsor to obtain sufficient liability, business interruption and property damage insurance covering such losses and damages.
AWS
Modal Shop
GROUP NAME:DATES:
Video Equipment Qty DAILY RATE Days Total Customer InformationAdvanced On Site Used
VHS Player with "end of tape" Repeat 100.00$ 125.00$ -$ Firm Name:S-VHS Player $150.00 180.00$ -$ DVD/VHS Combo Player with auto repeat 160.00$ 190.00$ -$ Address:International VHS: ( ) PAL ( ) SECAM (check one) 200.00$ 225.00$ -$ Beta SP Playback Deck 450.00$ 500.00$ -$ City:20" Color Monitor (NOT for computer use) 90.00$ 100.00$ -$ State: Zip:25" / 27" Color Monitor (NOT for computer use) 100.00$ 125.00$ -$ Ordered By: 32" LCD Monitor 350.00$ 300.00$ -$ Telephone #:50" Plasma Monitor 800.00$ 500.00$ -$ Fax #:VGA Distribution AMP (Multiple monitor use) 100.00$ 100.00$ -$ Folsom Image Pro Switcher 350.00$ 350.00$ -$ ORDERS RECEIVED LESS THAN 10 DAYS42" / 54" Rolling Cart w/Black Skirt (circle one) 60.00$ 75.00$ -$ PRIOR TO SHOW WILL BE SUBJECTA/C Cords 25' (W/AV Order only) 10.00$ $10.00 -$ TO ON-SITE PRICES6-way Powerstrips(W/AV Order only) 10.00$ 10.00$ -$ 4', 5', 6', 8' Tripod Screens 50.00$ 50.00$ -$ Other:
Audio Equipment Qty DAILY RATE Days Total Ordering InstructionsAdvanced On Site Used
CD Player 75.00$ 90.00$ -$ The total charge per item is determined byWired Microphone: Handheld or Lavalier (circle one) 50.00$ 50.00$ -$ multiplying the quantity by the daily rate byWireless Microphone: Handheld or Lavalier (circle one) 160.00$ 175.00$ -$ the number of days to be used.Wireless Microphone: Headset 175.00$ 190.00$ -$ Please include applicable Sales Tax onPowered Speaker with stand 90.00$ 100.00$ -$ equipment rental. TAX EXEMPT STATUSSound System with (2) powered speakers, (2) stands 150.00$ 175.00$ -$ If you are exempt from payment of sales tax, weand (1) Wired Microphone: Handheld or Lavalier require you to forward an exemption certificateSound System with (2) powered speakers, (2) stands $ 300.00 320.00$ -$ for the state in which the services are provided.and (1) Wireless Microphone: Handheld or Lavalier To guarantee equipment availability andVGA Cable 10'-25' 20.00$ 20.00$ advanced rate, this order should reach usOther: 10 days prior to delivery.
Computer Display Equipment Qty DAILY RATE Days Total Operator labor, if requested, is subject to theAdvanced On Site Used prevailing hourly rate with a 4 hour minimum.
17" LCD Flat Screen or Plasma Monitor 225.00$ 300.00$ -$ CANCELLATIONS:21" Flat Screen or Plasma Monitor 250.00$ 300.00$ -$ A) Cancellation of equipment ordered must be32" Flat Screen or Plasma Monitor 350.00$ 450.00$ -$ received 48 hours prior to delivery date42" LCD Flat Screen or Plasma Monitor 750.00$ 850.00$ -$ to avoid a minimum one day charge.50" LCD Flat Screen or Plasma Monitor 950.00$ 1,050.00$ -$ B) If services have already been provided at theLaptop/Desktop Computer 250.00$ 300.00$ -$ time of cancel, a minimum one day chargeValue Line LCD Projector Package w/Screen & Power 350.00$ 500.00$ -$ will be applied.
Video WallsWe offer a wide range of monitors and cube walls Call for Quoteconfigured to your specifications Delivery InformationRental Totals PAYMENT IS DUE WHEN ORDER IS PLACED On-Site Contact:
Booth #: EQUIPMENT TOTAL 1 Delivery Date/Time:DELIVERY,SETUP/PICKUP (22% OF LINE1 OR $75.00 MIN.)`) 2 -$ Pickup Date/Time:SUBTOTAL 3 -$ Component #: 4021SALES TAX (6.5% of line 3) 4 -$ Return for ProcessingTOTAL DUE 5 -$ Method of Payment PLEASE CHECK ONE Presentation Services
Hilton in the Walt Disney World ResortCard Number: American Express 1751 Hotel Plaza Boulevard__ __ __ __ __ __ __ __ __ __ __ __ __ __ __ Exp Date __ / __ Lake Buena Vista, FL 32830-2781Cardholder's Name (as appears on card): Visa Phone (407) 560-2184 Fax: (407) 560-2167
Dane GraffuisCardholders Signature: MasterCard [email protected]
Check
EXHIBITOR AUDIO VISUAL ORDER FORM
Hilton in the Walt Disney World Resort1751 Hotel Plaza Boulevard
Phone: (407) 827-3885 Fax: (407) 560-2167
1
All prices listed are per room per day.For any special requests please call our office.
SPECIAL REQUIREMENTSDedicated Circuit
or 24 Hour Service Required? yes no
If yes, double electrical outlet orelectrical service connection charge.
RATES FOR HIGHER WATTAGES, VOLTAGEOR SPECIAL LIGHTING ON REQUEST-SPECIAL HANGING OR INSTALLATIONDONE ON TIME AND MATERIAL BASIS.
There is a minimum labor charge of (1 1/2)one and a half hours for hook-up and
(1) one hour to dismantle for special events,island booths and 208 Volt services
SHOW NAME
FIRM NAME SHOW DATES BOOTH #
ADDRESS TELEPHONE#
CITY, STATE, ZIP FAX#
SIGNATURE PRINT NAME
NAME OFFACILITY
❑ Master Card ❑ Visa ❑ AMX ❑ Check
Credit Card# EXP DATE
Cardholders Name (Print)
Authorized Signature
Rental Rates quoted coverany portion of a (7)seven day
consecutive period.
SPECIAL INSTRUCTIONS
Aisle #
REAR
STANDARDBOOTH
Aisle #
ISLAND BOOTHSA scaled floor plan must accompany orders
showing locations of electrical outlets,connections and lighting equipment.
Ais
le #
Aisle #
Aisle #
ALL ORDERS MUST BE PAIDIN ADVANCE
ON U.S. BANKS
SUBTOTAL $
6.5% FL SLS TAX
TOTAL DUE $
FULL PAYMENT DUE PRIORTO SHOW OPENING
ELECTRICAL ORDER FORMMAIL TO
Hilton @ Walt Disney World
ELECTRICAL OUTLETS Approximately 120V A.C. 60 Cycle
ELECTRICAL SERVICE CONNECTIONS Approximately 208V A.C. 60 Cycle
LIGHTING EQUIPMENT (Including Current Consumed)
LABOR
EXTENSION CORDS (Electricity Not Included)
COST
20.0027.00
330.00390.00575.00725.00
1245.001845.00
71.0090.0065.00
QUANTITY
0-500 WATTS (5 AMPS)500-1000 WATTS (10 AMPS)1001-1500 WATTS (15 AMPS)1501-2000 WATTS (20 AMPS)
ST Mon.-Fri. 8:00am-4:30pm(Except Holidays)OT Mon.-Fri. 4:30pm-8:00am(Sat/Sun/Holidays)
RegularPRICE120 VOLTS
Advance PaymentPRICE
495.00627.00870.00945.00
1555.002355.00
106.00135.00
85.00
PAYMENT MUST ACCOMPANYALL ORDERS 10 BUSINESS DAYS
PRIOR TO SHOW SET UPFOR DISCOUNT PRICE TO APPLY
208 VOLTS SINGLE PHASE20 AMPS30 AMPS60 AMPS100 AMPS208 VOLTS THREE PHASE20 AMPS30 AMPS60 AMPS100 AMPS200 AMPS400 AMPS
250.00290.00445.00625.00
370.00470.00680.00805.00
65.00110.00132.00150.00
98.00165.00198.00225.00
150 WATT FLOOD LIGHT300 WATT FLOOD LIGHT300 WATT QUARTZ LIGHT
SINGLE OUTLETQUAD OUTLET/POWER STRIP
60.00
120.00
EDLEN ELECTRICAL EXHIBITION SERVICES OF ORLANDO11483 Rocket Blvd. • Orlando, FL 32824 • Tel. (407) 854-9991 Fax (407) 854-9992 Email [email protected]
Labor of 1 1/2 Hrs./Hook-up & 1 Hr./Dismantle will be charged for 208 Volt Services
Labor of 1 1/2 Hrs./Hook-up & 1 Hr./Dismantle will be charged for 208 Volt Services
01/06 WHITE-EDLEN YELLOW-CUSTOMER
For Outdoor Events 20 AMP Minimum Required
(SEE REVERSE SIDE FORTERMS AND CONDITIONS)
Registration Meals Breaks Exhibits General Session
Located above the Front Desk/Lobby Area
Pool
Pool
Office: Room 174 (not pictured)
April 26-30, 2009
V E R A N D A H
L A N A I
Hilton Resort Service Request
Event Name
Room Name/Number
Contact Name Phone Fax
Event Location (Resort)
Billing Information Company Name Phone e-mail
Address City State Zip
Master Account Number
Authorized Signature
Service Information Installation Date Time (AM/PM) Removal Date Time (AM/PM) RATES:
Services Rate Quantity Total Internet Access & Data Services Shared Ethernet Service for Internet Access. Includes Single Device*
$995.00 Per Room Per Show
Qty Requested:
Additional IP Address $75.00 each Dedicated T-1 Internet Service w/1 IP 1.54mb*
$4000.00 Qty Requested:
Hub Rentals: 8 Port Hub Rental 24 Port Hub Rental
$50.00 each
$225.00 each
Qty Requested: Qty Requested:
Patch Cable Rental $50.00 each Qty Requested:
Please Note:
Expedite Fees: Less than 24 hrs. Shared T-1 Service for Internet Access $250.00/line Dedicated T-1 Internet Service $500.00/line All other services: Call for Quotes 407-828-6900 Rates listed include delivering the service to the booth/room via a RJ45 Ethernet patch cable and does not include computer equipment, NIC card, TCP/IP software or power to the booth/room. *All IP Addressable devices sending or receiving data, directly or indirectly, via Smart City data access will be required to purchase an Internet Protocol (IP) Address. This includes utilizing NAT, DHCP, or other router protocols. Smart City Solutions Federal ID is 22-3810189 A distance fee of $500 will be charged for each line requested outside the convention venue. For evening, weekend and emergency call out work please call the on call pager number: 407-849-8900 Prices do not reflect taxes. Taxes will be included in your final bill. Prices subject to change without notice. Please call 407-828-6900 to verify rates.
Please fax completed form to: 407-828-8099 Questions? Please Call 407-828-6900 Revised 9/24/02