EXHIBITOR PROSPECTUS 2019

Exhibits Open:May 16-17, 2019Portola Hotel & Spa,DeAnza BallroomTwo Portola PlazaMonterey, CA 93940

Two easy ways to apply:

Monterey Convention CenterPortola Hotel & Spa and Monterey MarriottMay 16-18, 2019

eventLoopAttn: CAPTA Convention Registration3283 De La Cruz Blvd., Suite JSanta Clara, CA 95054

www.capta.org/convention

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California State PTA is pleased to present the Exhibitor Prospectus for the 120th Annual Convention in Monterey, California.

CONVENTION DATES: MAY 16 – 18, 2019 EXHIBITS OPEN: MAY 16 – 17, 2019

The California State PTA Annual Convention offers you an opportunity to engage with PTA leaders, members and supporters from throughout our state. Our participants look forward to the opportunity to see the best in programs, products and services.

Our convention attendees represent children in preschools, elementary, middle and high schools. They value the opportunity to see, meet and network with providers who will help them accomplish their 2019-20 goals.

This is going to be an engaging, informative and fun convention, filled with all the things our participants love – including a dynamic exhibit hall! Additional opportunities are available through our sponsorship program. (See Page 6 for more information.)

Note: This year’s convention is in a smaller space than conventions in the past, so there are fewer booths available.

The exhibitor registration process opens February 15, 2019 online at www.capta.org/convention.

Thank you, and we’ll see you in Monterey!

Sincerely,

California State PTA

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TABLE OF CONTENTS Quick Reference Guide and Key Deadline Dates – 3

Booths – 4

Sponsorship Opportunities – 6

Exhibit Hall Map – 7

How to Apply – 8

Sample Insurance Certificates – 10

Hold Harmless Agreement – 12

Application for Exhibit Space – 13

Exhibitor Staff Pre-Registration Form – 17

Accommodations – 18

Exhibitor Information – 20

Policies and Procedures – 22

Exhibitor Chairman Contact Information – 31

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QUICK REFERENCE GUIDE

PTA Webpage for Exhibitors: www.capta.org/convention

Exhibitor Registration Open: February 15, 2019

Online Application Link: www.capta.org/convention

Vendor Insurance Due: April 26, 2019 at 2 p.m.

Vendor Payment-in-Full Due: April 26, 2019 at 2 p.m.

Accommodations/Housing Reservations Open: March 1, 2019

Mandatory Exhibitor Briefing: May 16, 2019 at 12:30 p.m.

Exhibitor Set Up: May 16, 2019 from 8 a.m. – 12 p.m.

Exhibit Dismantling: May 17, 2019 after 4 p.m.

Cancellation Request Deadline: March 15, 2019

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BOOTHS PRICING (8 FT. X 10 FT.)

Commercial Organizations:

Fee Package A

Corner Booth $1,800 $181

Standard Booth $1,650 $181

Allied Agencies / District PTAs:

As negotiated per memo of understanding.

Discount Furniture Package A Includes:

Two chairs, table and trash can.

All Packages Includes:

• Back rail and side rail draping • 200 lb. drayage • Organization identification name • Carpeting

Note: Booth selection is first come, first served. Priority booth selection is given to convention sponsors. See sponsorship opportunities for details.

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ADDITIONAL INFORMATION

Service Kit:

For any additional items, contact GES for pricing and more at www.ges.com/contact.

Note: Facility, union and GES work rules and other procedures may result in additional fees being charged to the exhibitor, who will be responsible for those charges.

Smart Lead Device (SLD):

SLD devices can be ordered at w3.smartreg.com/webreg/SLD with code CAPTA19 after you register your booth. Contact eventLoop at (888) 999-9169 with any questions. Please be aware that this is a different procedure than for past conventions. For details, see the attachments at the end of this document.

The SLD collects the contact and demographic information from the delegate’s badge, creating a database for the exhibitor. Leads are downloaded at the end of each show and the exhibitor will receive an email with the data.

Additional Exhibitor Staff:

Only five exhibitor staff members may work in the booth at the same time. Add extra staff for an additional $50 fee for each staff member. This fee will be added to your bill if not prepaid and more than five staff members are found in your booth.

Electricity:

If your booth will need electrical access, please contact Eddie Guise with the Portola Hotel & Spa at 831-649-4511.

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SPONSORSHIP OPPORTUNITIES Help California State PTA positively impact the lives of children and families!

California State PTA connects families, schools and communities, and is the largest children’s advocacy association in the state. Serving as a sponsor is a great way to show your support for all children and families and the issues most important to them.

The California State PTA Annual Convention is the premier place to connect with thousands of parents and PTA leaders throughout the state. Your generous contribution and participation enables us to provide convention participants with top-quality training and networking experiences. It also helps you connect directly with thousands of dedicated, volunteer parents who serve as members and leaders in their local communities.

Become a sponsor today!

Sponsor acknowledgements vary according to the sponsorship level. For a detailed list of packages at each level, visit www.capta.org/convention/sponsorship-opportunities or contact California State PTA at resourcedevelopment@capta.org.

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EXHIBIT HALL MAP The Exhibit Hall, General Meetings and all workshops will be held at the Monterey Conference Center (1 Portola Plaza, Monterey, CA), Monterey Marriott (350 Calle Principal, Monterey, CA) and Portola Hotel and Spa (2 Portola Plaza, Monterey, CA).

Booths outlined in red are designated for sponsors.

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HOW TO APPLY To get the best booth location, be sure to register online early. This venue is smaller than venues in the past, so space is at a premium.

Exhibitor registration is not available onsite.

Exhibitor registration opens online February 15, 2019 at www.capta.org/convention. (Click the yellow “Exhibitor Registration” button.)

• Login: Your organization’s name • Payment: Credit card only

Choose three booth options and hover on booth spaces to see what organizations will be near your booth. Online chart highlights booth status with RED = sold and YELLOW = pending.

The floor plan for exhibitor booths can also be found on the California State PTA website at downloads.capta.org/con/FloorPlan.pdf.

Registration closes April 26, 2019 at 2:00 p.m. (PST).

Changes to exhibitor profile may be made using the username and password. Updates can be made online until May 8, 2019.

Your organization can also register by mail. Send your application to:

eventLoop

3283 De La Cruz Blvd. Suite J

Santa Clara, CA 95054

Make your check or money order out to “California State PTA”. To avoid duplication, please do not submit an online registration if you mail in an application. Your application/contract must be signed.

Note: Booth confirmation will be sent via email to the contact person on the application form.

Faxed applications will not be accepted.

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VENDOR INSURANCE

Vendor insurance is due by April 26, 2019 at 2:00 p.m. (PST). If the insurance information is not received by the due date, you will not be allowed to be an exhibitor at convention and you will not receive a refund for any fees paid.

1. Certificate of Liability Insurance naming the California State PTA as the certificate holder and additional insured. Note: The wording highlighted in yellow must be used.

2. Additional Insured Endorsement CG 20 26 07 04. Note: Can be a blanket form.

3. Hold Harmless Agreement – Completed and signed by the vendor. Note: Please do not reference the convention or put dates of convention on the certificate. We want your business to work with the PTA all year long, not just at the convention.

Please send your insurance documents via one method only to avoid duplication. Send to the attention of Pamela Smith:

Email: psmith@aim-companies.com (preferred method)

Fax: 214-360-8752 or 214-360-8768

Questions about insurance? Contact the California State PTA insurance broker Pamela Smith at AIM Association Insurance Management Inc. at psmith@aim-companies.com or call 214-360-8706.

Note: Booth selection is guaranteed when full payment and the application/contract is received and approved by the Exhibit Chairman, as well by the insurance broker.

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APPLICATION/CONTRACT FOR EXHIBIT SPACE

120th California State PTA Annual Convention at the Monterey Conference Center

Monterey Conference Center: May 16 – 18, 2019 Exhibits Open: May 16 – 17, 2019

DO NOT USE THIS FORM IF YOU APPLIED ONLINE.

(Please type or print clearly.)

Date: _________ Name of Organization: _______________________________________

Contact Person: ___________________________ Title: _____________________________

Address: _____________________________________________________________________

City: __________________________________________ State: ______ ZIP: _____________

Phone: _________________________ Fax: _________________________

Insurance on file with AIM Association Insurance Management Inc? Yes No

Insurance Company: _________________________________________________________

Name of Insured: ____________________________________________________________

Agent’s Name: ________________________ Agent’s Phone: ______________________

Type of Company: Commercial Allied Agency

Type of Product: _____________________________________________________________

Will any item be sold or will orders be taken in the booth? Yes No

If you answered “yes”, attach a copy of your valid California Seller’s Permit.

I am aware that the acronym “PTA” or name “California State PTA” may not be utilized in any exhibitor materials.

Will food or drink samples be provided? Yes (Liquid: 2 oz. Solid: 1 oz.) No

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Booth Rental Costs:

Commercial standard booth(s) only # of booth(s) ___________ x $1,650 = $___________

with Package A _____ x $1,831 = $___________

Commercial corner booth(s) only # of booth(s) ___________ x $1,800 = $___________

with Package A _____ x $1,981 = $___________

Sponsorship Amount (check only) = $___________

Payment/Deposit = $___________

Standard Package Balance Due by April 26, 2019 at 2 p.m. = $___________

Contact me, I am interested in sponsorship opportunities.

- - -

Information for Exhibitor List to be Provided to Delegates

Contact Name: ______________________________________________________________

Phone: ____________________ Email: ___________________________________________

Facebook: _____________________________ Twitter: ______________________________

Product Description (25 words or less):

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

The undersigned exhibitor applicant desires to participate in the California State PTA Convention to be held in the City of Monterey, CA May 16 – 18, 2019, subject to the terms, conditions, rules and regulations governing said convention which are set forth on the attached Rules and Regulations and which are expressly made a part of this Application/Contract as though repeated herein in full, preceding the signature of the undersigned.

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An Annual Certificate of Liability Insurance, Additional Insured Endorsement and Hold Harmless Agreement is required to exhibit and must be sent to the California State PTA’s insurance broker at the time of payment and Application/Contract. Contract is not valid until exhibitor’s participation is approved by the California State PTA and contract is countersigned.

Contact the California State PTA insurance broker Pamela Smith at AIM Association Insurance Management Inc. at psmith@aim-companies.com or call 214-360-8706.

Booth(s) are secured when Application/Contract, Certificate of Liability Insurance, Additional Insured Endorsement, Hold Harmless Agreement and full payment is received, approved and verified. Full payment must be received by April 26, 2019 at 2:00 p.m. (PST).

If a deposit is made, the balance is due prior to booth guarantee. The exhibitor applicant understands the booths may be reassigned as deemed necessary by California State PTA. Application/Contract, payment of booth fee(s) and insurance documents are date stamped when received. Applicant agrees to pay the space rental fees allocated to the booths assigned. No refund, UNDER ANY CIRCUMSTANCES, if cancellation is received by the California State PTA after March 15, 2019.

In witness whereof, the exhibitor applicant has caused this Application/Contract to be executed individually or by an officer, agent, or representative duly authorized to execute same and agrees that, if granted, exhibitor and all of its representatives will abide by all rules and regulations as stated within this Exhibitor Prospectus.

Signature: ___________________________________________________________________

Print Name: _________________________________________________________________

Title: ________________________________________________ Date: __________________

Check Money Order Visa MasterCard American Express

Amount to be Charged: $________ Credit Card Number: _______________________

Expiration Date: ____________________ Security Code: ___________

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Name on Card: ______________________________________________________________

Cardholder’s Signature: ______________________________________________________

Make check/money order payable to “California State PTA”. Mail payment with Application/Contract to:

ATTENTION: California State PTA Exhibitor Registration

eventLoop

3283 De La Cruz Blvd. Suite J

Santa Clara, CA 95054

Online registration payment is by credit card only.

Note: Certificate of Liability Insurance, Additional Insured Endorsement and Hold Harmless Agreement must be sent to at AIM Association Insurance Management Inc. Contact the California State PTA insurance broker Pamela Smith at psmith@aim-companies.com or call 214-360-8706.

Contract is not valid until exhibitor’s participation is approved by California State PTA and the contract is countersigned.

CALIFORNIA STATE PTA USE ONLY

APPROVED BY: ____________________________________________, PRESIDENT

DATE: _______________________________________

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STAFF PRE-REGISTRATION FORM 120th California State PTA Annual Convention at the Monterey

Conference Center

Monterey Conference Center: May 16 – 18, 2019 Exhibits Open: May 16 – 17, 2019

(Please type or print clearly.)

Name of Organization: _______________________________________________________

Contact Person: __________________________________ Phone: ___________________

Email: _____________________________________________

Booth Size: 8 ft. x 10 ft.

1 space 2 spaces 3 spaces 4 spaces Other: ____ Note: You may have five staff members attending your booth area at any given time, at no charge. If more staff members are required, there will be a $50 charge for each additional individual.

Staff:

1. _______________________________________________________

2. _______________________________________________________

3. _______________________________________________________

4. _______________________________________________________

5. _______________________________________________________

6. _______________________________________________________ + $50

7. _______________________________________________________ + $50

8. _______________________________________________________ + $50

9. _______________________________________________________ + $50

10. _______________________________________________________ + $50

Total: _________

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ACCOMMODATIONS HOST HOTELS IN MONTEREY

Valet Parking: $23 per day for overnight guests (subject to change) Self Parking: $12 per day for May 13 – 18, 2019

Valet Parking: $25 per day for overnight guests (subject to change Public Parking: $7 per day nearby (subject to change)

RESERVATIONS

Hotel reservations can be made online. Links to the designated convention hotels are on the California State PTA website at www.capta.org/convention.

PORTOLA HOTEL & SPA 2 Portola Plaza

Monterey, CA 93940

831-649-4511

Rate: $239

MONTEREY MARRIOTT 350 Calle Principal

Monterey, CA 93940

831-649-4234

Rate: $239

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WHAT YOU NEED TO KNOW

1. Housing reservations open March 1, 2019 2. The group reservation rate is available online until April 15, 2019 3. After April 15, reservations must be made directly with the hotel and are

subject to availability and price increase 4. Have a credit card available to reserve your room 5. Payment is made directly to the hotel at the end of your hotel stay 6. Expect the hotel to require payment by credit card or cash only

FAQs

Q: Do I have to make reservations online or can I call the hotel directly?

A: Registering online is the preferred method. However, you may call the hotel directly. Be sure to ask for the California Congress of Parents and Teachers group rate.

Q: What if I have roommates? How do we indicate rooming preferences?

A: Designate one roommate to reserve the room. On the sign-up page, indicate the number of individuals staying in each room. Upon arrival at the hotel, you will need to identify each guest who will be sharing the room.

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EXHIBITOR INFORMATION Submit the following items no later than April 26, 2019 at 2:00 p.m. (PST), to be in the exhibitor listing in the delegate registration materials:

• Application/Contract – Online or by mail • Certificate of Liability Insurance – Sent to AIM Association Insurance

Management Inc. • Additional Insured Endorsement – Sent to AIM Association Insurance

Management Inc. • Hold Harmless Agreement – Sent to AIM Association Insurance

Management Inc. • Full Payment – Made to California State PTA

Contact the California State PTA insurance broker Pamela Smith at AIM Association Insurance Management Inc. at psmith@aim-companies.com or call 214-360-8706.

MANDATORY EXHIBITOR BRIEFING

Thursday, May 16 at 12:30 p.m.

• Receive up-to-date information about convention • Pick up your name badges. (Badges are printed with staff and company

name and must be worn at all times.) • Pick up tote bag with program and lanyard

All exhibitors (staff included) must sign in/register with the Exhibit Chairman in the Exhibit Hall. A $35 replacement fee will be charged for reprinting lost badges.

EXHIBIT SET UP SCHEDULE

Thursday, May 16 from 8 am – 12 p.m.

Please contact California State PTA Exhibit Chairman Trish Waterbury at exhibitors@capta.org for extenuating installation needs.

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EXHIBIT HALL HOURS (SUBJECT TO CHANGE)

Thursday, May 16 from 1 – 3 p.m. and 5 – 8 p.m.

Friday, May 17 from 8 a.m. – 4 p.m.

EXHIBIT DISMANTLING SCHEDULE

Friday, May 17 after 4 p.m.

All exhibitor items must be removed immediately after the closing time.

HOSPITALITY ROOM/OPEN HOUSE PROHIBITED

It is prohibited for an exhibitor to host a hospitality room or open house during convention general meeting times.

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POLICIES AND PROCEDURES GES is the official show management group for the 2019 California State PTA Convention.

1. SMOKING: Smoking in the convention center is strictly prohibited 2. ALCOHOLIC BEVERAGES: Alcoholic beverages are not permitted in the

Exhibit Hall at any time 3. FOOD SAMPLES: Exhibitors may dispense refreshments/samples from their

booth. Liquids may not exceed 2 ounces and solids may not exceed 1 ounce

4. COMPLIANCE WITH LAWS AND REGULATIONS: Participants shall comply with all federal, state and local laws, ordinances and regulations now or hereafter in effect, and obtain all permits and licenses, bonds and insurance required and comply with rules and regulations regarding use of the facility established by the convention center director, as amended from time to time, and with the instructions of convention center director or authorized city employees

5. CONTRACT FOR SPACE: a) Applications/Contracts must include full payment or a non-

refundable deposit of $200 per space, which shall be applied to the space rental fee

b) Applications/Contracts must specify products scheduled for exhibition, selling and/or distribution

c) The Application/Contract for space, formal notice of assignment and acceptance by California State PTA, and full payment of rental charges constitute a contract for the right to use this space

d) Booth space is assigned on a first-come, first-served basis, upon approval of California State PTA

e) All exhibitors must have their own booth space – no sharing booth space

f) All demonstrations or other promotional activities must be confined within the limits of the exhibit booth

g) The exhibitor shall not display or place any product sign, partition, apparatus, shelving or other construction which extends more than eight (8) feet above the floor or more than four feet in depth from the back wall

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h) Exhibitors occupying both end spaces of a row MAY NOT extend back display greater than four feet from either side of center line of booth

i) Helium balloons are not permitted in the Exhibit Hall j) No interference with the lighting or view of other exhibitors is

permitted k) The California State PTA and Fire Marshall will walk through the

Exhibit Hall prior to opening for a safety check l) California State PTA reserves the right to prohibit any materials from

being displayed m) Any space not claimed or occupied by 1 p.m. (PST) on Thursday,

May 16 is forfeited without refund of rental paid n) The exhibitor expressly agrees not to dismantle the exhibit or start

packing before the final closing hour of the Exhibit Hall at 4 p.m. on Friday, May 17

o) Exhibiting company name or owner change must be forwarded immediately to California State PTA

p) Applications/Contracts will not be accepted after April 26, 2019 at 2:00 p.m. (PST)

6. FAILURE TO PAY RENTAL FEE: a) Exhibitors failing to make payments when due may be canceled by

California State PTA without notice b) California State PTA shall be entitled to close an exhibit at any time

for failure by any participant or any of its officers, agents, employees or other representatives to perform, meet or observe any term or condition set forth herein, and such participant shall not be entitled to a refund of any part of any fee not for any consequential losses

7. SELECTION OF EXHIBITORS: a) California State PTA reserves the right to decline or prohibit any

exhibit which in its judgment is inappropriate. This reservation is all-inclusive as to persons, things, printed matter, products and conduct

b) Exhibitors who cause or caused California State PTA a financial burden or harass other exhibitors, attendees, California State PTA employees, or volunteers will not be permitted to exhibit at this or any future conventions

8. RESTRICTION IN OPERATION OF EXHIBITS:

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a) California State PTA reserves the right to judge the noise level emitted by any exhibitor’s sound-making devices at any time during the convention and may require the volume be lowered or silenced. California State PTA will not reasonably withhold permission for sound-making devices if the volume is judged to be within acceptable limits. California State PTA may also prohibit or evict any exhibitor, which in the discretion and judgment detract from the general character of the exhibit as a whole

b) In the event of such restriction or eviction, California State PTA is not liable for any refunds of rental or other exhibit expense or for any consequential losses

c) Sideshow tactics and lotteries are prohibited d) Drawings may be held provided an exchange of money is not

involved 9. EXHIBITING:

a) All exhibitors must have a valid business license and have the number available upon request in their exhibit booth

b) Exhibitors are responsible to secure permission for the use of any copyright or trademark materials displayed or sold. The acronym “PTA” or name “California State PTA” may not be utilized in any exhibitor materials

c) The exhibit must be staffed at all times. No more than five staff members will be allowed per exhibit booth at any one time

10. CATASTROPHE: If, in the event of war, terrorism, fire, power outage, earthquake, strike, government regulations, public catastrophe, act of God or the public enemy, or other cause, the convention or any part thereof is prevented from being held, or is canceled by California State PTA, California State PTA shall determine and refund to the applicant its proportionate share of the balance of the aggregate exhibit fees received which remains after deducting expenses incurred by California State PTA and reasonable compensation to California State PTA, but in no case shall the amount of refund to the applicant exceed the amount of the exhibit fee paid

11. CARE OF BUILDING AND EQUIPMENT: Exhibitor is liable for any damage occurring from injury or defacing of the walls or floors of the building, the booths, or the equipment of the booths, caused by the exhibitor or their agents

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12. FIRE SAFETY AND HEALTH: The exhibitor assumes all responsibility for compliance with all city and state ordinances and regulations including those covering fire, safety and health. Flammable or other dangerous fluids, substances, materials, equipment, or other items, the use of which is in violation of city, county or state laws or regulations, may not be used in any booth. The exhibitor must use flame-resistant decorative materials. Fire extinguisher equipment shall not be covered or obstructed in any manner. All aisles and exits must be kept clear at all times

13. IRREGULAR CANVASSING AND/OR ACTIVITIES BEYOND EXHIBITOR’S SPACE: Distribution of materials may be made only within the booth assigned to the exhibitor presenting such material. Non-exhibiting firms are not permitted to canvas, solicit, hold workshops or distribute literature or other promotion devices during the convention

14. LIABILITY AND INSURANCE: a) Neither California State PTA nor the Monterey Conference Center,

nor the management or any officers or staff member of either, are responsible for the safety of the property of the exhibitors from theft, damage by fire, accident or other causes. Exhibitors are advised to consult their insurance broker for proper coverage on display material from the time it leaves the exhibitor’s premises until its return. Neither California State PTA nor Monterey Conference Center management, nor any of their officers, agents, employees or other representatives, shall be held accountable or liable for, and the same are hereby released from accountability or liability for all damage, loss, harm or injury to the person or any property of the exhibitor and of all of its officers, agents, employees or other representatives, resulting from theft, fire, water, accident or any other cause, and neither California State PTA not the Monterey Conference Center will obtain insurance against any such damage, loss, harm or injury. Exhibitors are required to provide Certificate of Liability insurance, Additional Insured Endorsement and Hold Harmless Agreement with their Application/Contract and also provide such evidence when acting as a vendor at any PTA function

b) Application/Contract and payment, less $200 nonrefundable deposit cancellation charge, are returned to the exhibitor if correct insurance is not submitted. If the exhibitor files its annual insurance with the California State PTA insurance broker, an annual Certificate

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of Liability Insurance and Additional Insured Endorsement need not be forwarded to the insurance broker. In addition, if the exhibitor files its certificate showing the annual term of coverage with the California State PTA insurance broker, the exhibitor does not need to file separately with any individual unit, council or district PTA during the year for individual events. Proof of Insurance does NOT constitute an endorsement by California State PTA. (See sample Certificate of Liability Insurance, Additional Insured Endorsement and Hold Harmless Agreement forms.) The Additional Insured Endorsement attached to the Certificate of Liability Insurance must name as additional insured: “California State PTA, all units, councils and districts of the California State PTA and all of their officers, directors and members and volunteers”

c) Comprehensive General Liability policy must be for a minimum of $1,000,000 combined single limit and cover, among other risks, the contractual liability assumed by exhibitor, personal injury coverage, premises liability coverage and products liability if exhibitor is providing a product or products. The certificate must allow for a 30 day notice of cancellation to the PTA. For additional information or clarification, please contact AIM Association Insurance Management Inc. (For contact information, see Page 9.)

15. INDEMNIFICATION: a) The applicant hereby agrees to indemnify, defend and protect the

California State PTA and Monterey Conference Center management against, and hold and save the California State PTA and Monterey Conference Center management harmless from, any and all claims, demands, suits, liability, damages, loss, costs, attorney fees and expense of whatever kind or nature which might result from or arise out of any action or failure to act of the applicant or any of its officers, agents, employees, or other representatives, including but not limited to claims of damage or loss to property, or from any damage, loss, harm or injury to the person or any property of the applicant of any of its officers, agents, employees or other representatives

b) Exhibitors are required to have insurance in the event their operations cause injury to anyone. California State PTA has insurance to cover the California State PTA and its unit, council, and district PTAs if they are the cause of an injury

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16. WORKERS’ COMPENSATION INSURANCE: By entering into this Application/Contract, the exhibitor applicant certifies it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability of workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and certifies it will comply with such provisions before commencing any activities in connection with this Application/Contract

17. LIVE ANIMALS: Animals may not be brought into the Monterey Conference Center

18. PUBLIC SAFETY: Conduct activities with full regard to public safety. Observe and abide by all applicable regulations now in effect or as amended or promulgated from time to time, and requested by city and duly authorized governmental agencies responsible for public safety

19. PHOTOGRAPHY, VIDEO AND AUDIO SOUND DEVICES: a) No photography, videotaping, or audio recording of any delegate,

participant or PTA-sponsored event unless written consent is obtained prior to convention activities commencing

b) Use of photographs, videos, or audio recordings after the end of the California State PTA Annual Convention is subject to consent and approval by California State PTA

c) All sound-making equipment shall be operated at a level which will not interfere with other exhibitors

20. TEXTING: Exhibitors may NOT text any delegate or participant during workshop or general meeting time frames

21. UNION REGULATIONS: a) Union contract rules and regulations require union labor for certain

aspects of your exhibit handling b) Union labor is at the exhibitor’s expense c) A Union Labor Jurisdiction Sheet with a comprehensive list of “Do’s

and Don’ts” is provided to all confirmed exhibiting companies in the service kit sent by GES Exposition Services

22. CANCELLATION POLICY: A refund is processed only if cancellation is requested in writing by March 15, 2019. California State PTA will not refund any fees paid if all of the insurance requirements are not received by April 26, 2019. There are no refunds, under any circumstances, if a cancellation request is received by California State PTA after March 15, 2019.

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Note: These “Policies and Procedures” become a part of the contract between the exhibitor and California State PTA.

All points not covered are subject to the decision of the California State PTA.

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LIST OF 2018 EXHIBITORS: 6crickets

Achieve Science

All American Fundraising

Aquarium of the Pacific

Automobile Club of Southern California

Big Al’s

Boosterthon

California Teachers Association

California Action for Healthy Kids

California Music Educators Association

Camfel Productions

Chuck E. Cheese

ClearWin Technologies

Cooper Fundraising

Cornerstone Photography

California School Employees Association

Dave and Buster’s

DB Academics

Deanan Products Inc.

Discovering Science

Disney Youth Programs

Dream Shapers

Dynamic Drinkware Fundraising

Ed100

Express Tees

Family Leadership Inc.

Full Spectrum Educational Services

Fun Services

Mrs. Fields

Fundways

Gateway Fund Raising Service

Good Grains

Great American Opportunities

Guru Digital Media

Happiness is NOW Experience

Harlem Wizards

Human Rights Campaign

Impact Teen Drivers

Imperial Knights Production Company

Inspira Inc.

Institute for Educational Advancement

Kids are First – Cherrydale Fundraising

Kids Fun Faire

Lifetouch

Mabel’s Labels

Mathnasium – The Math Learning Center

Mier’s Ice Cream

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Near & Dear Fundraising

One Revolution Foundation

Pacific Fundraisers

Pali Institute

Panda Express

Peaceful Playgrounds Inc.

Penguin Patch

Phantom Projects Theater Group

Play-Well TEKnologies

PledgeStar

Pledgetree

Popcornopolis

PTAEZ

ReversibleSweatshirts.com

Scholastic Book Fairs

School Apptitude

School Datebooks

School Life

School Mate

School Spirit Vending

Schoolze Inc.

See’s Candies

Segerstrom Center for the Arts

Sinfully Sweet Apple Company

Smart & Final

Solar Gard – Saint-Gobain

Spirit Sox USA

Spiritwear Hero

STAR Education

Studio 1

SweetHeart Poster Cards Co.

The Get Movin Crew

The House of Portraits

The Imagination Machine

The Music Center

The Ocean Adventure

The Princeton Review

Ultra Folders

Ultra Fun Run Inc.

UnGlue

USAgain

Via Heart Project

Vitamin Friends

Wood Mountain Christmas Trees

World's Finest Chocolate

YearbookLife

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CONTACT INFORMATION CALIFORNIA STATE PTA EXHIBIT CHAIRMAN

Trish Waterbury 2327 L Street Sacramento, CA 95816 916-440-1985 ext. 325 Fax: 916-440-1986 Email: exhibitors@capta.org

REGISTRATION COMPANY

eventLoop 3283 De La Cruz Blvd. Suite J Santa Clara, CA 95054 888-999-9169 (for Smart Lead Devices only)

HOTEL RESERVATIONS

Portola Hotel & Spa 2 Portola Plaza Monterey, CA 93940 831-649-4511

Monterey Marriot 350 Calle Principal Monterey, CA 93940 831-649-4234

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CALIFORNIA STATE PTA INSURANCE BROKER

AIM Association Insurance Management Inc. – Pamela Smith 8144 Walnut Hill Lane Suite 900 Dallas, TX 75231 214-360-8706 Email: psmith@aim-companies.com

SHOW DECORATOR

GES Exposition Services 7050 Lindell Road Las Vegas, NV 89118-4702 800-475-2098 Fax: 866-329-1437 Contact online: www.ges.com/contact

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PHOTOGRAPHY, VIDEO AND AUDIO RECORDING Exhibitors may NOT photograph, videotape, or audio record any delegate, participant or PTA-sponsored event during the California State PTA Annual Convention unless written consent is obtained prior to Convention activities commencing. Use of photographs, videos, or audio recordings after the end of the California State PTA Annual Convention is subject to consent and approval by California State PTA.

Texting Exhibitors may NOT text any delegate or participant to come to the exhibit hall during workshops or general meeting.

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