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1EXHIBITOR PROSPECTUS | www.apic.org/ac2018
apic.org/AC2018
EXHIBITOR PROSPECTUSVisit the conference website
for more information.
JUNE 13-15 | Minneapolis, MN2
Table of ContentsAPIC Delivers ..............……………………………………………………………………………… 3
Attendee Demographics ..............……………………………………………………………. 4
2017 Exhibitor List ………………………………………………………………………......... 5
Exhibit Information ……………………………………………………………………............... 6
Exhibit Hall Floor Plan ………………………………………………………………................. 7
General Information .…………………………………………………………………................ 8
Important Dates ………………………………………………………………………................. 9
Housing ................................…………………………………………………………............. 10
Exhibit Rules and Regulations .……………………………………………………............. 11
Future Conference Dates and Locations ..............................……………………. 12
The mission of the Association for Professionals in Infection Control and Epidemiology, Inc. (APIC) is to create a safer world through prevention of infection. The association’s more than 15,000 members direct infection prevention programs that save lives and improve the bottom line for hospitals and other healthcare facilities. APIC advances its mission by pursuing the strategic goals of patient safety, implementation science, competencies and certification, advocacy, and data standardization. Visit APIC online at www.apic.org
KEY CONTACTSEXHIBITS
Colleen Campbell, Exhibits Manager703-964-1240, Ext. 160
Melissa Charity, Exhibits Coordinator703-964-1240, Ext. [email protected]
GENERAL SERVICE CONTRACTOR – FREEMANExhibit Services [email protected]
OFFICIAL HOUSING BUREAU* – MEET MINNEAPOLIS 1-888-947-2233 [email protected]
* The APIC 2018 Minneapolis Housing Bureau is a part of Meet Minneapolis (Minneapolis’s convention and visitors’ bureau). It is the only official housing bureau for the APIC Annual Meeting, and is handling all hotel reservations for the conference. Reservations may be accessed through our official link at
http://ac2018.site.apic.org/hotels-travel/hotels-travel/.
For more information, see page 13.
EXHIBITOR SUB-BLOCKS612-767-8210 [email protected]
3EXHIBITOR PROSPECTUS | www.apic.org/ac2018
More than 2,500 Infection
Preventionists from around the world are
expected to attend APIC 2018
in Minneapolis, MN.
APIC Delivers on Your Investment by Providing:
The largest annual audience of infection preventionists who influence product/service evaluation and purchasing for healthcare facilities.
A complimentary post-event attendee list to keep the conversation going with attendees after the event. (Post event attendee list includes: company name, contact name and mailing address. APIC does NOT distribute phone, fax or e-mail.)
Opportunities to drive your product or service throughpre- and post-event promotions.
Exclusive exhibit hall hours, which provide uninterrupted networking time. Workshops and educational sessions are not scheduled during these times, thereby eliminating any competition to the Exhibit Hall. Condensed exhibit hours keep traffic high and the need for additional exhibit staff low.
Complimentary lunch in the hall for attendees, so they don’t have to leave the convention center. This allows them to maximize their time spent with exhibitors.
Quality leads from dedicated infection prevention and control professionals who are eager to learn about your products and services in order to improve outcomes in their facilities.
Attendees rank the Exhibit Hall as one of their primary reasons for attending the APIC Conference.
JUNE 13-15 | Minneapolis, MN4
ATTENDEE DEMOGRAPHICS
Any healthcare professional whose responsibilities include the prevention of infection
Infection Preventionists
Chief Medical Officers
Public Health Professionals
Chief Nursing Officers
Dentists
Quality and Patient Safety Professionals
Clinical PathologistsEPIDEMIOLOGISTS
HEALTHCARE EXECUTIVES
Laboratory Technologists
MICROBIOLOGISTS
Nurses
PHYSICIANS
APIC’s Annual Conference brings together professionals from across the healthcare continuum, including:
APIC Exhibitors gathered
29,586 leads during last year’s conference—an average of 192 leads each.
Leads obtained at APIC’s Annual Conference will deliver your ROI!
Acute Care Inpatient38%Acute Care Inpatient/Outpatient Program Services34%Other11%Public Health/Community Health9%Industry8%
Practice Settings(Source: 2017 Attendee Post-Conference Evaluation)
Acute Care Inpatient
38%
Acute Care Inpatient/Outpatient Program Services
34%
Other
11%
Public Health/
Community Health
9%
Industry
8%
Job Function(Source: 2017 Attendee Post-Conference Evaluation)
Chief Medical or Nursing Officer (CMO)
1%
Epidemiologist
3%Consultant
4%
Public Health
3%
Researcher
3%
Quality/process improvement
3% Educator
2%
Administrator/Chief Operating Officer
2%
Infection Preventionist
66%
Registered Nurse (RN)
8%
Other
5%
5EXHIBITOR PROSPECTUS | www.apic.org/ac2018
Past Conference AttendanceFigure includes clinical attendees only—does not include guests or exhibitor personnel
2017 Portland 2,637 2016 Charlotte 2,468 2015 Nashville 2,937 2014 Anaheim 2,5722013 Ft. Lauderdale 2,514
Attendees are looking for companies like yours who offer products and/or services in areas such as:
0 20 40 60 80 100
Contact: Sarah Vickers Art Director, APIC 202-454-2620 [email protected] www.apic.org
501 andabove
19%
200 to 500
30%
100 to 200
16%
Under 100
35%
Number of Beds(Source: 2017 Attendee Post-Conference Evaluation)
0 20 40 60 80 100
C 100
M 45
Y 36
K 6
R 95
174 174
B 202
C 60
M 14
Y 13
K 1
R 243
G 118
B 78
R
G
B
C 0
M 67
Y 74
K 0
C 78
M 4
Y 37
K 36
Index # 5fafca
PANTONE
Index # f4764e
PANTONE
Index #007e7b
PANTONE
Index # 006f8a
PANTONE
R 0
G 111
B 138
Contact: Sarah Vickers Art Director, APIC 202-454-2620 [email protected] www.apic.org
� Less than 1 year 13.22%� 1 - 5 years 34.74%� 6 - 9 years 17.06%� 10 or more 34.74%
10 or more
35%
6-9 years
17%1-5 years
35%
Less than 1
13%
Number of Years in Infection Prevention and Control(Source: 2017 Attendee Survey)
Number of Years of APIC Membership(Source: 2017 Attendee Survey)
0 20 40 60 80 100 120
� Just Joined 12.70%� 1 - 3 years 21.33%� 4 - 6 years 13.97%� 7 - 9 years 9.65%� 10+ years 22.63%� Not a member 19.69%
Not a member
20%10+ years
23%1-3 years
21%
4-6 years
14%
7-9 years
10%
Just Joined
12%
Number of Times Attendees Have Gone to Annual Conference (Source: 2017 Attendee Survey)
0 20 40 60 80 100
C 100
M 45
Y 36
K 6
R 95
174 174
B 202
C 60
M 14
Y 13
K 1
R 243
G 118
B 78
R
G
B
C 0
M 67
Y 74
K 0
C 78
M 4
Y 37
K 36
Index # 5fafca
PANTONE
Index # f4764e
PANTONE
Index #007e7b
PANTONE
Index # 006f8a
PANTONE
R 0
G 111
B 138
Contact: Sarah Vickers Art Director, APIC 202-454-2620 [email protected] www.apic.org
� This is my �rst time 39.73%� 1 - 4 times 37.77%� 5 - 7 times 12.09%� Over 8 times 10.34%
First time
39%1-4 times
38%
5-7 times
12%
8 times or more
10%
Our Attendees Say it ALL!(Source: 2017 Attendee Post-Conference Evaluation)
think the exhibit hall is a valuable part of the APIC Annual Conference
of attendees said the APIC Annual Conference was as good as or better than similar conferences they attend
thought the exhibits provided useful information for their practice
thought there was sufficient time to explore the Exhibit Hall
of conference attendees said they came to the meeting to view new products and/or services being offered by exhibitors
recommend products or services for their facility
evaluate products or services for their facility
make the final purchasing decisions for their facility
88%
96%
94%
94%
92%
79%
61%
85%
Environmental Infection Environmental Services • Environment of Care
Hand Hygiene Skin Disinfection
Diagnostics Microbiology • Molecular Diagnostics • Screening • in vitro Diagnostics
Care Settings Surgical Suite • Acute • Long-Term Care • Ambulatory Care
Decontamination, Disinfection and Sterilization Surfaces • Medical Equipment
HAIs: Types and Pathogens CLABSI • CAUTI • SSI • VAP • VRE • CRE • C. difficile • MRSA
Health Information Technology Surveillance • Monitoring • Reporting
Pre-Operative Prevention
JUNE 13-15 | Minneapolis, MN6
APIC 2018 EXHIBITOR LIST2XL Corporation3M Health CareAAAHCAAMIABM HealthcareAcelityAcute Care PharmaceuticalsAdhezion BiomedicalAerobiology LaboratoryAerobiotix, Inc.Agency for Healthcare Research and Quality (AHRQ)AiRISTAALKAltapure, LLCAmbuAMD Medicom Inc.American Infection Control, Inc.American Sentinel UniversityAmerican UltravioletAndersen ProductsAORN, Inc. (Association of periOperative Registered Nurses)APIC Consulting Services, Inc.Applied MedicalAquabilitiAquaGuardAquaMedix LLCaqua-toolsAquiSense TechnologiesARAMARKAseptica, IncAssociation for the Healthcare EnvironmentB&B Medical ProductsB. Braun MedicalBard Access SystemsBard MedicalBasin GloveBaxter Healthcare CorporationBDBeutlich Pharmaceuticals, LLCBiocentris PharmaceuticalsbioMerieux, Inc.Bioquell, Inc.Bioscience International, Inc.Bioseal, Inc.Biovigil Hygiene TechnologiesBoston ScientificBOWMAN DispensersBraley-GrayBrevis CorporationBSN MedicalCalzuro.comCantel Medical Corp.CareFull ProductsCarpenters International TrainingFundCATH TAGCBICCenters for Disease Control & Pre-vention/DHAPCenTrak Inc.Centurion Medical ProductsCepheidChicago FaucetsChoyce Products IncCintas CorporationCIVCO Medical SolutionsCKM Healthcare, Inc.Clarus Medical, LLCClean Hands Safe HandsCleanis, Inc.CleanScan LLCCleanSlate UV
ClorDiSys Solutions, IncClorox HealthcareCMC HYGEA LTDCobetter FiltrationCogentix MedicalColoplastConstruction Specialties, Inc.Consure MedicalContec, Inc.Control CompanyConvaTecCook MedicalCrede Technologies Inc.CS Medical, LLCCupron, IncCura Surgical, Inc.Current Technologies, Inc.Curtain Care PlusDaniels Sharpsmart, Inc.DatalogicDe NoraDebMedDial Corporation, A Henkel CompanyEcolabEloquest HealthcareElyptol, Inc.E-Mist Innovations, Inc.EMSL Analytical, Inc.Environmental Safety TechnologiesEOS Surfaces, LLCeShields Health, IncEsterline Interface TechnologiesEvergreenUVFinsen Technologies LtdFloSure Technologies, LLCFollett LLCGE HealthcareGeorgia-Pacific ProfessionalGETT North America LLCGOJO Industries, Inc.HaighHalosil International, Inc.Halyard HealthHardy DiagnosticsHC InfoHealthcare LaundryAccreditation Council
Healthcare Purchasing NewsHealthmarkHealthySole/Detecto ScaleHorizon PharmaHRA Healthcare Research &Analytics
HygieHygienaICP MedicalICU Medical, Inc.i-HealthInabata & Co., Ltd.Indigo-CleanInfection Prevention ProductsInnerSpace CorporationInproInvendo Medical, Inc.IrriMax CorporationIso-BeltITUS HealthcareJohnson & JohnsonJoint Commission ResourcesKey Source InternationalKey Surgical, Inc.Kikkoman Biochemifa CompanyKimberly Clark ProfessionalKontrol Kube by Fiberlock
Kurin, Inc.Kwalu LifeAire SystemsLighthouse Healthcare PartnersLiquiTechLoyola University Chicago School of NursingMagnolia Medical TechnologiesMan & Machine, Inc.Maxair SystemsMedegen Medical ProductsMedical Action IndustriesMedical IndicatorsMediland Enterprise CorporationMedline Industries, Inc.MedtronicMEIKOMerit MedicalMetrex ResearchMicrobiology Specialists Inc.Microchem LaboratoryMicro-Scientific Industries, Inc.Molnlycke Health CareNanosonics, Inc.Neotech Products, Inc.NephrosNEXT Medical ProductsNIOSH/National Personal Protective Technology LabNozin / Global Life Technologies Corp.O2COOL, LLCOlympus America, Inc.On the Right Track Systems, Inc.OR ManagerOutpatient Surgery MagazineOxford Immunotec, Inc.Pall MedicalPatient Safety & Quality HealthcarePatient Shield ConceptsPDIPedigoPhoneSoapPoiesis MedicalPrecept Medical ProductsPrime MedicalProcess Cleaning Solutions,Ltd.Prodaptive Medical Innovations Ltd.Protech Medical Systems, LLCPureWick, Corp.Q-CentrixQuick Medical & N.W. MedicalPartnersRayVio CorpReadyDock, Inc.ReadyList, Inc.Resurgent Health and MedicalRetractable Technologies, Inc.RL SolutionsRoche DiagnosticsROTA Technology, Inc.RyMed Technologies, LLCSage ProductsSanofi PasteurSanuvox TechnologiesSeal Shield, LLCSealed Air Diversey CareSentri7
Serim Research CorporationSheathing Technologies, Inc.Sherwin-WilliamsSign 4, LLCSilentia Inc.SirCareSizewiseSkytronSmartSleeves by ClearBagsSmiths MedicalSpecial Pathogens LaboratorySteadMedStericycle, Inc.Steriliz UV DisinfectionSTERIS CorporationSTETHO-SHIELD, LLCStrongarm HealthcareSunMedSureWashSurfacideSurry MedicalSwan Valley Medical, IncorporatedSwipeSenseSymmetrySynexisSynthetic Biologics, Inc.T2 Biosystems, Inc.TangentTeleflexTeleflexThe Roman Healthcare GroupThe Ruhof CorporationThe Society for Healthcare Epidemiology of AmericaTheraDoc | PremierTheraworxThermomedics, Inc.TIDI ProductsTietex InternationalTOMI Environmental Solutions, Inc.Trinity GuardionTRSATru-D SmartUVCTruven Health AnalyticsTSI, Inc.TSIG Consulting, Inc.U.S. Micro-Solutions, Inc.UC Davis Medical CenterUMF Corporation / PerfectCLEANUniversity of Portland- School of NursingVerathonVidaShieldVigiLanz CorporationVi-JonVioguard, Inc.Virox Technologies, Inc.VitaFlex LLCWatertech Holdings, LLCWello Inc.Xanitos, Inc.Xenex
*Denotes current APIC Strategic Partner
APIC’s Strategic Partner Program (SPP) acts as a framework for industry partners to support APIC in its mission of creating a safer world through the prevention of infection. Serving as a robust and comprehensive platform, the SPP provides high visibility to participants through consistent recognition throughout the year. The program contributes to APIC’s capacity to provide a range of infection prevention educational programs and activities. The SPP is invaluable to companies that want to visibly demonstrate commitment to the field and be recognized as market leaders by the more than 15,000 professionals who are APIC members.
7EXHIBITOR PROSPECTUS | www.apic.org/ac2018
LINEAR BOOTH SPACE:
Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $29.50. Be sure to include any corner premium fees that may apply.
$200 corner premium applies to any corner linear booth space.
$2,950 per 10’ x 10’ space
ISLAND BOOTH SPACE:
$15,200 per 20’ x 20’ island$22,800 per 20’ x 30’ island$30,400 per 20’ x 40’ island$34,200 per 30’ x 30’ island$45,600 per 30’ x 40’ island$60,800 per 40’ x 40’ island$76,000 per 30’ x 50’ island$91,200 per 40’ x 60’ island
APIC 2018 EXHIBIT INFORMATION
BOOTH PACKAGE DETAILS
l 4 complimentary exhibitor booth staff registrations per 10’x10’ booth:
l Exclusive exhibit hall hours: No educational sessions will be held during this time.
l Booth identification sign: Complimentary 7” x 44” ID sign with company name and booth number.
l Complimentary Exhibit Hall Only VIP passes for clients: 20 passes per company.
l Draped back wall and side rails.
l 24-hour perimeter security services.
l Company name, description, product, and brand name listing in onsite Exhibitor Directory, as indicated in the application and contract for exhibit space.*
l Ability to rent the APIC 2018 pre-show attendee list: Only signed-up exhibitors are permitted to rent the pre-show attendee list. The service manual will contain an order form for the list. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists. This information, however, may be captured when attendees visit your booth and you scan their badge using a lead retrieval unit. Lead retrieval machines may be rented using the order form found in the exhibitor service manual.
l Complimentary one-time use of the APIC 2018 post-show attendee list: Exhibitors are automatically sent the list within two weeks of the show. APIC does not distribute attendees’ phone, fax, or email addresses in attendee lists.
l Preferred selection time to reserve booth space for the 2019 APIC Annual Conference (June 12-14, in Philadelphia, PA) before space opens to non- exhibiting companies.
*Subject to printing deadline.
RESERVE YOUR BOOTH1. Go to www.apic.org/ac2018
2. Click “Exhibits/Sponsorships,” then “For Exhibitors/Sponsors.”
3. Complete the Application for Space. If your company isn’t listed on the website, or you don’t know your password, email [email protected]
4. At the end of the online application process, you’ll be asked to supply payment for a 50% deposit of your anticipated booth fees. The following payment options will be accepted online.
CREDIT CARDS: Amex, Visa, and MasterCard
CHECK: Select the “check” payment option at the end of the online application process and make the check payable to “APIC” and mail to: APIC 2018 Exhibits Department, 512 Herndon Parkway, Suite D, Herndon, VA 20170
All booths are standard 10’x 10’ (minimum rental) units or multiples thereof.
Become an APIC Strategic
Partner to receive
discounted booth rates!
JUNE 13-15 | Minneapolis, MN8
BEFORE SUBMITTING:
Please read the enclosed exhibit rules and regulations prior to submitting a signed contract. Also review the floor plan enclosed in this prospectus, as well as the online floor plan at www.apic.org/2018floorplan
AFTER SUBMITTING:
Once your contract is received, a booth confirmation will be emailed to the contact’s email provided within 10 business days.
RESERVATION DEADLINE:
There is no deadline to reserve a booth. APIC will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and to ensure a listing in the exhibitor directory. The deadline to be listed in the exhibitor directory is April 13, 2018. Any application received after this date will be processed; however, it may not be listed in any onsite publications.
CANCELLATION POLICY:
Any exhibitor who cancels all of purchased booth space on or prior to March 8, 2018, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 8, 2018 will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager.
SPACE REDUCTION
Should an exhibitor reduce the size of its contracted booth space on or before March 8, 2018, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge will be refunded up to a maximum of $5,000. After March 8, an exhibitor is permitted to reduce the size of their contracted space; however, no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager.
BOOTH SELECTION
Pick 5 scattered booth numbers and indicate them on your application. APIC does not permit End-cap booths, meaning a 10’ x 20’ booth that is exposed to aisles on three sides. APIC does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another. Individual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’, 10’ x 40’, etc. spaces. To calculate the total booth cost, simply multiply the total square footage by $29.50. Be sure to include any corner premium fees that may apply.
APIC 2018 EXHIBIT INFORMATION
QUESTIONS?APIC 2018 Annual Conference Exhibits Department512 Herndon Parkway, Suite DHerndon, VA 20170Phone: 703-964-1240 ext. 170Fax: [email protected]
9EXHIBITOR PROSPECTUS | www.apic.org/ac2018
BADGE ALLOTMENTS
Badge Type# of Badges included per
10’x10’ space**
Exhibit Hall Access
Education Session Access
Ability to Earn Continuing Education
for Attending Sessions
Conference Materials
(totebag, program, proceedings, etc.)
Lunch Tickets & Access to Welcome
Reception
Exhibitor Registration
4 Yes No No Exhibitor Directory Only
No(Tickets are available
for purchase.)
Additional Exhibitor Registrations ($125)
unlimited Yes No No Exhibitor Directory Only
No(Tickets are available
for purchase.)
Full Conference Registration ($630)
0 Yes Yes Yes Yes Yes
** For example, a 10’x20’ space would be entitled to eight exhibitor registrations.
EXHIBIT HALL SCHEDULEMonday, June 11 8:00 AM - 5:00 PM Exhibitor Installation
Tuesday, June 12 8:00 AM - 5:00 PM Exhibitor Installation
Wednesday, June 13 7:00 AM - 8:00 AM Exhibitor Installation
8:00 AM - 10:00 AM Show Management Booth Inspections/Show Ready Preparations
10:30 AM - 1:30 PM Exhibit Hall Open (exclusive time)
Thursday, June 14 11:15 AM - 2:15 PM Exhibit Hall Open (exclusive time)
Friday, June 15 10:30 AM - 1:00 PM Exhibit Hall Open (exclusive time)
1:00 PM - 7:00 PM Exhibitor Dismantle
Saturday, June 16 7:00 AM - 10:00 AM Exhibitor Dismantle
This schedule is tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. A final schedule will be included in your Exhibitor Services Manual and posted on the APIC website.
GENERAL SERVICE CONTRACTORFreeman is the official general service contractor for APIC 2018 and will provide all services in the exhibit area. Freeman can be reached at (773) 473-7080 or [email protected]. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the exhibitor services manual that will be posted on the Freeman website (www.freemanco.com) in March 2018. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Exhibitors are responsible for all information provided in the exhibitor services manual.
JUNE 13-15 | Minneapolis, MN10
SCALE
DNDN
UP
DN
13'0" high
FS
FEX
CHF
FS12' high
FEX FH
FHC
FHC
FHC
CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5"
CEIL
ING
HEI
GH
T 9'
-8"
CEIL
ING
HEI
GH
T 9'
-8"
CEILING HEIGHT 18'-0" CEILING HEIGHT 16'-0"
FS12' high
E
MIC
12' high
FS
MIC E
CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5"MIC9'-8" high
FSEFS
EFEX
12' highFS
MIC
12' highFS
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MIC
FS12' high
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FEX
CEIL
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HEI
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CEIL
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HEI
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9'-8" high FH
AIRE MIC
MICAIRE
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OPEN TO ABOVE
CEILING HEIGHT 15'-11"
OPEN TO ABOVE
CEILING HEIGHT 15'-11"
CEIL
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HEI
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CEIL
ING
HEI
GH
T 15
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CEIL
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CEIL
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CEIL
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HEI
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CEILING HEIGHT 15'-11"
CEILING HEIGHT 15'-11"
ARCHED CEILINGHIGHEST POINT IS 23'-5"
ARCHED CEILINGHIGHEST POINT IS 23'-5"HIGHEST POINT IS 23'-5"
ARCHED CEILINGHIGHEST POINT IS 23'-5"
ARCHED CEILING ARCHED CEILINGHIGHEST POINT IS 23'-5"
TO SHOW MANAGER
FHC
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OPE
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OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE
UP
DN DN
UPUP UP UP
UP UP UPUP UP
UPUP
CEILING HEIGHT 15'-11"
CEILING HEIGHT 20'-0"
HALL CHALL D HALL D
HALL BHALL D HALL D HALL E
HALL CHALL BKEEP CLEAR
KEEP CLEAR
KEEP
CLEA
R
CLEA
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EP
KEEP CLEAR
KEEP CLEAR
KEEP CLEAR
KEEP CLEAR
KEEP CLEAR
KEEP CLEARKEEP CLEARKEEP CLEARKEEP CLEARKEEP CLEARKEEP CLEAR
KEEP
CLE
AR
KEEP
CLE
AR
ROLL UP DOOR ROLL UP DOOR
ROLL UP DOORROLL UP DOOR ROLL UP DOORROLL UP DOOR
ROLL UP DOORROLL UP DOOR
ROLL UP DOORROLL UP DOOR
ROLL UP DOORROLL UP DOOR
ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR
CEILING HEIGHT 34'-0"
ROLL UP DOOR
CEILING HEIGHT 16'-0"
CEILING HEIGHT 42'-0"
CEILING HEIGHT 42'-0"
CEILING HEIGHT 16'-0"
KB1
KB2
KC1
KC2
KC3 KD1
KD2
GS5 GS6GS4GS3
GS2
GS1
108
110
112
114
116
118
120
122
124
126
128
130
132
134
136
138 139
140 141
142 143
144
146 147
201
203
205
211
217
223
225
238 239
240 241
242 243
246 247
301
303
305
307
309
311
315
317
322
324
333
335
347
400 401
402 403
404 405
406 407
408 409
411
414
416
432
434
441
443
447
503
505
507
508
539
541
543
547
609
611
615
639
641
643
647
708
710
714
738
740
742
746
909
1001
1003
1005
1007
1008
1100 1101
1102 1103
1104 1105
1106 1107
1200 1201
1202 1203
1204 1205
1206 1207
1209
1211
1214
1300 1301
1302 1303
1304 1305
1306 1307
1308 1309
1323
1325
1333
1347
1400
1402
1446 1447 1546
1701
1709
1800
1808 1809
1810
145 244 245 345 444 445 545 645 1345
313 413 613 1213 1812
1408
1424
1509 1608
1525 1624
ENTRANCE
1430
1432
1445
1830
1832
1715 1814
1816
1539 1638 1639
1641
1738
915 1014 1115 1215
1217
1314
1316
1404
1406
1422
1511
1513
1515
1610
1614
1523 1622
1815
1817
1335 1434
512
544
546
542
540
510
506
504
502
500
646
642
640
638
606
604
602
712
744
1612
644 1444 1544
1533
1535
1537
1631
1632 1633
1634 1635
1636 1637
1732 1733
1734
1736
1331
745
30'
20'
617 716
707
30'
30'
701
30'
20'
1711
1713
1717
17401541 1640
1517 1616
1833
1801
1803
1805
1807
1519
1521
1618
1620
1645
20'
20'
901
30'
30'
207
209
213
215
219
221 320
318
314
312
308
306
344
346
342
340
338
316
310
304
302
300
APIC Store
RegistrationReg
O�ceTotebag
Room
331 430 1531 1630 1730 1731 1831
415
417
514
516 917 1016 1117 1216
1319
1321
1418
1420
1230
40'
30'
1238
40'
20'
1737
20'
60'
439 538
731
30'
30'
739
30'
20'
1009 1108
1010 1011
1012
1110
607 706
715
30'
60' 921
30'
30'
621
30'
30'
520
30'
30'
321
30'
30'
1109 1208
1111
1113
1210
1212
1021
40'
30'
1221
30'
30'
630
40'
30'
431
30'
30'
1503
1505
1507
1602
1604
1606
1703
1705
1707
1802
1804
1806
1721
40'
30'
1419
20'
40'
1621
20'
30'
1615
20'
20'
1413
20'
20'
1403
20'
40'
1609
20'
20'
1603
20'
20'
1431
20'
20'
1437
20'
30'
1545
1547
1644
1646
131
50'
30'
121
20'
30'
115
20'
20'
511
20'
40'
339
20'
20'
1015
20'
20'
601
20'
20'
1313
20'
20'
1339
20'
20'
101
20'
60'
APIC FilmFestival
931
30'
30'
1031
30'
30'
1244
30'
20'
939
30'
40'
1039
30'
40'
APIC Live
OF THE SMOKE DETECTOR BEAMS MAY BE- WHEN RIGGING IN EXHIBIT HALLS B-D NONE
- 480V PANEL ACCESS- 200-400 AMP 120/208V, 3 PHASE
FROM THE CATWALKS- COMPRESSED AIR (SOUTH END OF HALL)
- NATURAL GASSOUTH WALL @ 60' INTERVALS
- 120/208V 100AMP POWERELECTRICAL SERVICE FLOOR PORT
- TELECOMMUNICATIONS
- 6 STANDS OF FIBER BACKBONE - PATCHED IN
- EACH BOX HAS (1), 25 PAIR CAT 3 CABLE
- CABLE TELEVISION
- DRAIN
SINGLE OR MULTI-MODE PER FLOOR BOX
- MICROPHONE ACCESS TO PA SYSTEM
- COLD WATER
- BACKBONE
- BACKBONE
- MICROPHONE ACCESS TO PA SYSTEM
SINGLE OR MULTI-MODE PER FLOOR BOX
CHF
MICAIRE
FH - FIRE HOSE - MUST REMAIN CLEAR
FS - FIRE STROBES (12'3" HIGH)FEX - FIRE EXTINGUISHER - MUST REMAIN CLEAR
MIC - MICROPHONE
W
N
E
S
KEEP CLEAR
LOW CEILINGS
AIRWALLS
ROLL-UP DOORS
LINETYPE LEGEND
- CABLE TELEVISION
- EACH BOX HAS (1), 25 PAIR CAT 3 CABLE- 6 STANDS OF FIBER BACKBONE - PATCHED IN
- TELECOMMUNICATIONS
FHC - FIRE HOSE CABINET - MUST REMAIN CLEAR
COLUMN/FIRE HOSE CABINET DETAIL
EXHIBIT HALL FLOOR PORT LEGEND
ELECTRICAL SERVICE FLOOR PORT- 120/208V 100AMP POWER
LEGEND - HALLS B - D & LOBBIES
- CEILING HEIGHT 30'-6"
PH - PHONEE - 220V ELECTRICAL OUTLET
- FLOOR LOAD LIMIT 350 PER SQ. FT.
GENERAL NOTE
2'8"
6'-0"
(NOT TO SCALE)
PLAN VIEWISOMETRIC VIEW
CABINET
SWINGDOOR
FIRE HOSE5'8"11"
2'-0"
COLUMN
ELECTRICAL SERVICE FLOOR PORT
- CABLE TELEVISION- 60AMP 208V, 3PHASE
- TELECOMMUNICATIONS- MICROPHONE ACCESS TO PA SYSTEM
- COLD WATER
- MICROPHONE ACCESS TO PA SYSTEM
- DRAIN
- CABLE TELEVISION- TELECOMMUNICATIONS
ELECTRICAL SERVICE FLOOR PORT- 60AMP 208V, 3PHASE
- MICROPHONE ACCESS TO PA SYSTEM- TELECOMMUNICATIONS
- 30AMP 480V, 3PHASE- CABLE TELEVISION
ELECTRICAL SERVICE FLOOR PORT
TV - TV CABLE OUTLETAV - AUDIO VISUALGAS - NATURAL GAS TERMINALAIR - COMPRESSED AIR480 - 480 POWER SUPPLY (CEILING)
- ELECTRICAL PORTS (IN FLOOR)
BD - SMOKE DETECTOR BEAM( MUST KEEP CLEAR )
DEGRADED AT ANY TIME.
Inventory as of 05/01/2017
Dimension10'x10'20'x20'20'x30'20'x40'30'x30'20'x60'30'x40'30'x50'30'x60'
Size100400600800900
1,2001,2001,5001,800
Totals:
Qty326
1274
112611
370
SqFt32,600
4,8004,2003,2009,9002,4007,2001,5001,800
67,600
NOT TO SCALE
REVISION DATE:
DRAWING STARTED:
OR USAGE OF AN EXHIBIT, IT IS THE SOLERESPONSIBILITY OF THE EXHIBITOR TO
IF THE LOCATION OF BUILDING COLUMNS,
A CONSIDERATION IN THE CONSTRUCTION
MADE WITH RESPECT TO THIS FLOORPLAN.EITHER EXPRESSED OR IMPLIED ARE
VERIFY ALL DIMENSIONS AND LOCATIONS.
COMPONENTS OF THE FACILITY IS
COPYRIGHT 2007, FREEMAN CO.C
ALL RIGHTS RESERVED.
DISCLAIMER
PHYSICALLY INSPECT THE FACILITY TO
UTILITIES OR OTHER ARCHITECTURAL
FLOORPLAN. HOWEVER NO WARRANTIES,INFORMATION CONTAINED ON THIS
ENSURE THE ACCURACY OF ALLEVERY EFFORT HAS BEEN MADE TO
FILE PATH:
JOB NUMBER:
ACCT. EXEC.:RYAN WELLER
449748
O:\NCRDC\Floorplans\Shows\18\06-Jun\APIC-AssnFor Prof In Infection Control &Epidemiology 449748DRAWING NAME:
APIC18 MINN CC LEVEL 1 HALLS B-D
4/7/2017 TINA ALLISON
2/6/2017 TINA ALLISON
JUNE 2018MINNEAPOLIS CONVENTION CENTER, LEVEL 1
EXHIBIT HALLS B-D
LINE ITEM NUMBER:3296698
ENTRANCE
For current booth availability, visit
www.apic.org/2018017floorplan
APIC 2018 EXHIBIT HALL FLOOR PLAN
11EXHIBITOR PROSPECTUS | www.apic.org/ac2018
This floorplan is subject to change. For an up-to-date floorplan showing availability, visit www.apic.org/ 2018floorplan frequently throughout the year.
BOOTH SELECTION INSTRUCTIONS:
lPick 5 scattered booth numbers and indicate them on your application.
lAPIC does not permit end-cap booths, meaning a 10’x20’ booth that is exposed to aisles on three sides.
lAPIC does not permit exhibitors to purchase linear booth spaces that are across the aisle or diagonal from one another.
lIndividual 10’ x 10’ linear booths may be combined to create 10’ x 20’, 10’ x 30’ and 10’ x 40’ spaces. To calculate the total booth cost, simply multiply the total square footage by $28.50. Be sure to include any corner premium fees that may apply.
SCALE
DNDN
UP
DN
13'0" high
FS
FEX
CHF
FS12' high
FEX FH
FHC
FHC
FHC
CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5"
CEIL
ING
HEI
GH
T 9'
-8"
CEIL
ING
HEI
GH
T 9'
-8"
CEILING HEIGHT 18'-0" CEILING HEIGHT 16'-0"
FS12' high
E
MIC
12' high
FS
MIC E
CEILING HEIGHT 9'-5" CEILING HEIGHT 9'-5"MIC9'-8" high
FSEFS
EFEX
12' highFS
MIC
12' highFS
E
FS12' high
E
MIC
FS12' high
E
FEX
CEIL
ING
HEI
GH
T 9'
-8"
CEIL
ING
HEI
GH
T 9'
-8"
9'-8" high FH
AIRE MIC
MICAIRE
MIC AIR E
EAIRMIC
EEFH
EPH
EPH
MIC
EPH EEFSE MICMICEHOUSEPHONE
E
FEX
E
E
E
PH
E E
PH PH
EE
PH
EE E E
EPH
E
PH E
MICE
EMIC
E
PH. E
E
E
E
PH
MIC, PH, E, AV PH. E
EE
PH
E
MIC, PH, E MIC, PH, E, TV MIC, PH, E
E
PH
E E
PHTV
E
MIC, E MIC, PH, TV MIC, E
E
E
PHONEHOUSE
E
EPH
E
EPH
E
PH
EPH
FEX
E
E
PH
E
PH
E
E
EE
E
E PH
OPEN TO ABOVE
CEILING HEIGHT 15'-11"
OPEN TO ABOVE
CEILING HEIGHT 15'-11"
CEIL
ING
HEI
GH
T 15
'-11"
CEIL
ING
HEI
GH
T 15
'-11"
CEIL
ING
HEI
GH
T 15
'-11"
CEIL
ING
HEI
GH
T 15
'-11"
CEIL
ING
HEI
GH
T 15
'-11"
CEILING HEIGHT 15'-11"
CEILING HEIGHT 15'-11"
ARCHED CEILINGHIGHEST POINT IS 23'-5"
ARCHED CEILINGHIGHEST POINT IS 23'-5"HIGHEST POINT IS 23'-5"
ARCHED CEILINGHIGHEST POINT IS 23'-5"
ARCHED CEILING ARCHED CEILINGHIGHEST POINT IS 23'-5"
TO SHOW MANAGER
FHC
FHC C
HFFH
C
FHC
FHC
FHC
FHC
FEFHE
FEFE FHE
FE
FHE
FE
FE
FE
FHEFE
FHEFE
FHE
GAS GAS GAS GAS GAS GAS GAS
FEFE
FE
FE
FE
FE
FE FE
FE FE
FE
FE
FE
FE
FE
FE
FE
OPEN TO ABOVE
OPEN TO ABOVE
OPEN TO ABOVEOPEN TO ABOVE
OPE
N T
O A
BOVE
OPEN TO ABOVEOPEN TO ABOVE
(OPEN TO ABOVE)
OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE OPEN TO ABOVE
UP
DN DN
UPUP UP UP
UP UP UPUP UP
UPUP
CEILING HEIGHT 15'-11"
CEILING HEIGHT 20'-0"
HALL CHALL D HALL D
HALL BHALL D HALL D HALL E
HALL CHALL BKEEP CLEAR
KEEP CLEAR
KEEP
CLEA
R
CLEA
RKE
EP
KEEP CLEAR
KEEP CLEAR
KEEP CLEAR
KEEP CLEAR
KEEP CLEAR
KEEP CLEARKEEP CLEARKEEP CLEARKEEP CLEARKEEP CLEARKEEP CLEAR
KEEP
CLE
AR
KEEP
CLE
AR
ROLL UP DOOR ROLL UP DOOR
ROLL UP DOORROLL UP DOOR ROLL UP DOORROLL UP DOOR
ROLL UP DOORROLL UP DOOR
ROLL UP DOORROLL UP DOOR
ROLL UP DOORROLL UP DOOR
ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR ROLL UP DOOR
CEILING HEIGHT 34'-0"
ROLL UP DOOR
CEILING HEIGHT 16'-0"
CEILING HEIGHT 42'-0"
CEILING HEIGHT 42'-0"
CEILING HEIGHT 16'-0"
KB1
KB2
KC1
KC2
KC3 KD1
KD2
GS5 GS6GS4GS3
GS2
GS1
108
110
112
114
116
118
120
122
124
126
128
130
132
134
136
138 139
140 141
142 143
144
146 147
201
203
205
211
217
223
225
238 239
240 241
242 243
246 247
301
303
305
307
309
311
315
317
322
324
333
335
347
400 401
402 403
404 405
406 407
408 409
411
414
416
432
434
441
443
447
503
505
507
508
539
541
543
547
609
611
615
639
641
643
647
708
710
714
738
740
742
746
909
1001
1003
1005
1007
1008
1100 1101
1102 1103
1104 1105
1106 1107
1200 1201
1202 1203
1204 1205
1206 1207
1209
1211
1214
1300 1301
1302 1303
1304 1305
1306 1307
1308 1309
1323
1325
1333
1347
1400
1402
1446 1447 1546
1701
1709
1800
1808 1809
1810
145 244 245 345 444 445 545 645 1345
313 413 613 1213 1812
1408
1424
1509 1608
1525 1624
ENTRANCE
1430
1432
1445
1830
1832
1715 1814
1816
1539 1638 1639
1641
1738
915 1014 1115 1215
1217
1314
1316
1404
1406
1422
1511
1513
1515
1610
1614
1523 1622
1815
1817
1335 1434
512
544
546
542
540
510
506
504
502
500
646
642
640
638
606
604
602
712
744
1612
644 1444 1544
1533
1535
1537
1631
1632 1633
1634 1635
1636 1637
1732 1733
1734
1736
1331
745
30'
20'
617 716
707
30'
30'
701
30'
20'
1711
1713
1717
17401541 1640
1517 1616
1833
1801
1803
1805
1807
1519
1521
1618
1620
1645
20'
20'
901
30'
30'
207
209
213
215
219
221 320
318
314
312
308
306
344
346
342
340
338
316
310
304
302
300
APIC Store
RegistrationReg
O�ceTotebag
Room
331 430 1531 1630 1730 1731 1831
415
417
514
516 917 1016 1117 1216
1319
1321
1418
1420
1230
40'
30'
1238
40'
20'
1737
20'
60'
439 538
731
30'
30'
739
30'
20'
1009 1108
1010 1011
1012
1110
607 706
715
30'
60' 921
30'
30'
621
30'
30'
520
30'
30'
321
30'
30'
1109 1208
1111
1113
1210
1212
1021
40'
30'
1221
30'
30'
630
40'
30'
431
30'
30'
1503
1505
1507
1602
1604
1606
1703
1705
1707
1802
1804
1806
1721
40'
30'
1419
20'
40'
1621
20'
30'
1615
20'
20'
1413
20'
20'
1403
20'
40'
1609
20'
20'
1603
20'
20'
1431
20'
20'
1437
20'
30'
1545
1547
1644
1646
131
50'
30'
121
20'
30'
115
20'
20'
511
20'
40'
339
20'
20'
1015
20'
20'
601
20'
20'
1313
20'
20'
1339
20'
20'
101
20'
60'
APIC FilmFestival
931
30'
30'
1031
30'
30'
1244
30'
20'
939
30'
40'
1039
30'
40'
APIC Live
OF THE SMOKE DETECTOR BEAMS MAY BE- WHEN RIGGING IN EXHIBIT HALLS B-D NONE
- 480V PANEL ACCESS- 200-400 AMP 120/208V, 3 PHASE
FROM THE CATWALKS- COMPRESSED AIR (SOUTH END OF HALL)
- NATURAL GASSOUTH WALL @ 60' INTERVALS
- 120/208V 100AMP POWERELECTRICAL SERVICE FLOOR PORT
- TELECOMMUNICATIONS
- 6 STANDS OF FIBER BACKBONE - PATCHED IN
- EACH BOX HAS (1), 25 PAIR CAT 3 CABLE
- CABLE TELEVISION
- DRAIN
SINGLE OR MULTI-MODE PER FLOOR BOX
- MICROPHONE ACCESS TO PA SYSTEM
- COLD WATER
- BACKBONE
- BACKBONE
- MICROPHONE ACCESS TO PA SYSTEM
SINGLE OR MULTI-MODE PER FLOOR BOX
CHF
MICAIRE
FH - FIRE HOSE - MUST REMAIN CLEAR
FS - FIRE STROBES (12'3" HIGH)FEX - FIRE EXTINGUISHER - MUST REMAIN CLEAR
MIC - MICROPHONE
W
N
E
S
KEEP CLEAR
LOW CEILINGS
AIRWALLS
ROLL-UP DOORS
LINETYPE LEGEND
- CABLE TELEVISION
- EACH BOX HAS (1), 25 PAIR CAT 3 CABLE- 6 STANDS OF FIBER BACKBONE - PATCHED IN
- TELECOMMUNICATIONS
FHC - FIRE HOSE CABINET - MUST REMAIN CLEAR
COLUMN/FIRE HOSE CABINET DETAIL
EXHIBIT HALL FLOOR PORT LEGEND
ELECTRICAL SERVICE FLOOR PORT- 120/208V 100AMP POWER
LEGEND - HALLS B - D & LOBBIES
- CEILING HEIGHT 30'-6"
PH - PHONEE - 220V ELECTRICAL OUTLET
- FLOOR LOAD LIMIT 350 PER SQ. FT.
GENERAL NOTE
2'8"
6'-0"
(NOT TO SCALE)
PLAN VIEWISOMETRIC VIEW
CABINET
SWINGDOOR
FIRE HOSE5'8"11"
2'-0"
COLUMN
ELECTRICAL SERVICE FLOOR PORT
- CABLE TELEVISION- 60AMP 208V, 3PHASE
- TELECOMMUNICATIONS- MICROPHONE ACCESS TO PA SYSTEM
- COLD WATER
- MICROPHONE ACCESS TO PA SYSTEM
- DRAIN
- CABLE TELEVISION- TELECOMMUNICATIONS
ELECTRICAL SERVICE FLOOR PORT- 60AMP 208V, 3PHASE
- MICROPHONE ACCESS TO PA SYSTEM- TELECOMMUNICATIONS
- 30AMP 480V, 3PHASE- CABLE TELEVISION
ELECTRICAL SERVICE FLOOR PORT
TV - TV CABLE OUTLETAV - AUDIO VISUALGAS - NATURAL GAS TERMINALAIR - COMPRESSED AIR480 - 480 POWER SUPPLY (CEILING)
- ELECTRICAL PORTS (IN FLOOR)
BD - SMOKE DETECTOR BEAM( MUST KEEP CLEAR )
DEGRADED AT ANY TIME.
Inventory as of 05/01/2017
Dimension10'x10'20'x20'20'x30'20'x40'30'x30'20'x60'30'x40'30'x50'30'x60'
Size100400600800900
1,2001,2001,5001,800
Totals:
Qty326
1274
112611
370
SqFt32,600
4,8004,2003,2009,9002,4007,2001,5001,800
67,600
NOT TO SCALE
REVISION DATE:
DRAWING STARTED:
OR USAGE OF AN EXHIBIT, IT IS THE SOLERESPONSIBILITY OF THE EXHIBITOR TO
IF THE LOCATION OF BUILDING COLUMNS,
A CONSIDERATION IN THE CONSTRUCTION
MADE WITH RESPECT TO THIS FLOORPLAN.EITHER EXPRESSED OR IMPLIED ARE
VERIFY ALL DIMENSIONS AND LOCATIONS.
COMPONENTS OF THE FACILITY IS
COPYRIGHT 2007, FREEMAN CO.C
ALL RIGHTS RESERVED.
DISCLAIMER
PHYSICALLY INSPECT THE FACILITY TO
UTILITIES OR OTHER ARCHITECTURAL
FLOORPLAN. HOWEVER NO WARRANTIES,INFORMATION CONTAINED ON THIS
ENSURE THE ACCURACY OF ALLEVERY EFFORT HAS BEEN MADE TO
FILE PATH:
JOB NUMBER:
ACCT. EXEC.:RYAN WELLER
449748
O:\NCRDC\Floorplans\Shows\18\06-Jun\APIC-AssnFor Prof In Infection Control &Epidemiology 449748DRAWING NAME:
APIC18 MINN CC LEVEL 1 HALLS B-D
4/7/2017 TINA ALLISON
2/6/2017 TINA ALLISON
JUNE 2018MINNEAPOLIS CONVENTION CENTER, LEVEL 1
EXHIBIT HALLS B-D
LINE ITEM NUMBER:3296698
ENTRANCE
For current booth availability, visit
www.apic.org/2018017floorplan
Minneapolis Convention Center – Minneapolis, MN
JUNE 13-15 | Minneapolis, MN12
IMPORTANT DATES
Exhibitor Directory Entry Submissions Begins (link to be provided on this date) . . . . . February 1
Exhibitor Service Kit Online at www.freemanco.com . . . . . . . . . . . . . . . . . . . . . . . . . . . . . March 1
Remaining 50% Exhibit Space Deposit Due (invoice is sent one month prior) . . . . . . . March 8
Exhibitor Directory Advertisement Reservation ($) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 3
Sponsorship Commitment Deadline for recognition in Onsite Program ($) . . . . . . . . . . April 3
Exhibitor Sub-Block Housing List Due . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 11
Exhibitor Directory Entry Due (link to be provided in service manual) . . . . . . . . . . . . . . April 17
Exhibitor Directory Advertisement Artwork Due ($) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . April 17
Advance Warehouse Shipping Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 16
Housing Deadline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 19
Advance Warehouse Shipping Cut-Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 4
Move-in Begins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 10
On-Site Shipping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 11–13
Exhibit Hall Opens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 13
Exhibit Hall Closes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 15
Move-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 15 -16
$ = Marketing/advertising opportunity for exhibitors for an additional fee.
13EXHIBITOR PROSPECTUS | www.apic.org/ac2018
For your convenience and to keep costs lower, APIC uses a housing bureau for its attendees and exhibitors. Please do not contact the hotels directly. Hotels cannot make reservations in the APIC block; reservations must be made through the housing bureau. Special APIC 2018 rate deadlines are individualized per hotel. Please refer to the Housing Chart. The APIC Housing Bureau is accessible through the APIC website: www.apic.org/ac2018.
Official Housing Bureau – Meet Minneapolis 1-888-947-2233 | [email protected]
EXHIBITOR SUB-BLOCK RESERVATIONSTo reserve a group of reservations, please contact call 612-767-8210 or email [email protected] for a group housing contract. All groups will need to sign a separate housing contract prior to making hotel reservations. All group rooming lists will be due by April 11.
HOTEL RESERVATION SCAM INFORMATION
The APIC 2018 Meet Minneapolis Housing Department is a part of Meet Minneapolis (Minneapolis’s Convention and Visitors’ Bureau). It is the ONLY official housing bureau for the APIC Annual Meeting, and is handling all hotel reservations for the conference. Any communications coming from Meet Minneapolis Housing Department will be from @minneapolis.org or identified as APIC 2018 – Minneapolis Housing Department.
Please do not give your credit card information or make any reservations with any other housing bureau, housing company or convention housing appearing to represent Meet Minneapolis, the Minneapolis Housing Department, APIC, and/or the APIC 2018 – Minneapolis Housing Department.
These companies, frequently based out of Las Vegas and going by names such as Exposition Housing, Expo Housing Group, Convention Housing, et. al, appear to offer lower rates for hotel rooms and are a SCAM. We are not able to verify the authenticity of such companies, and will not be able to provide resolution to issues related to such reservations.
HOUSING – MEET MINNEAPOLIS
APIC Annual Conference 2018 Housing Information and Amenities Chart
HOTEL
Rate Per Night (single/double
occupancy)
Convention Center
Distance (miles)
APIC Shuttle to
Convention Center
High Speed Internet
Breakfast Included?
Business Center/
Fax?
Exercise Facility
Parking Pool
Hilton Minneapolis* headquarters1001 S Marquette Ave, Minneapolis, MN 55403
$249 0.3 NCompli-
mentary in guest room
N Y Y $20 self $27 valet Y
Hyatt Regency Minneapolis1300 Nicollet Mall, Minneapolis, MN 55403
$239 0.3 NCompli-
mentary in guest room
N Y Y $19 self$38 valet Y
Millennium Minneapolis1313 Nicollet Mall, Minneapolis, MN 55403
$239 0.3 NCompli-
mentary in guest room
N Y Y Y
Minneapolis Marriott City Center30 S 7th St, Minneapolis, MN 55402
$229 1.1 TBDCompli-
mentary in guest room
N Y Y $26 self$40 valet N
Doubletree Suites by Hilton Minneapolis1101 LaSalle Avenue, Minneapolis, MN, 55403
$239 0.4 NCompli-
mentary in guest room
N Y Y $25 self N
Crowne Plaza Minneapolis - Northstar Downtown618 2nd Ave S, Minneapolis, MN 55402
$209 0.5 NCompli-
mentary in guest room
N Y Y $25 self N
Hyatt Place Minneapolis Downtown425 S 7th St, Minneapolis, MN 55415
$209 0.6 NCompli-
mentary in guest room
Y Y Y Y
Hampton Inn & Suites Minneapolis Downtown19 N 8th St, Minneapolis, MN 55403
$229 0.9 TBDCompli-
mentary in guest room
Y Y Y $13 self $34 valet N
such cancellation. All cancellation requests must be submitted in writing to the APIC Exhibits Manager.
7. Contractor Services. An official contractor will provide all services in the exhibitarea. Complete information, instructions and schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, furniture, etc., will be included in the Exhibitor Services Manual to be forwarded from the official contractor in April 2018. An exhibitors’ service center will be maintained during applicable hours to facilitate services requested for additional needs of exhibitors. Under no circumstances will APIC or the Minneapolis Convention Center assume responsibilitiesfor loss or damage to goods consigned to the official contractor. Advance shipments of exhibit material must be made to official contractor as specified in the Exhibitor Services Manual. Should any shipments not be made asspecified in the manual it will be removed by the official contractor and stored until the hall is ready to accept materials for the exhibition and all costs involved will be charged to exhibiting company. Exhibitors are responsible for all information provided in the Exhibitor Services Manual.
8. Arrangements of Exhibits. Any portion of an exhibit that obstructs the view,interferes with the privileges of other exhibitors, extends beyond the designated booth space or for any reason becomes objectionable, must be immediately modifiedor removed by the exhibitor. The show management reserves the right to inspect the quality of the appearance of each booth prior to show opening. Where necessary, masking drape or other covering material will be placed to cover unsightly wires, unfinished backwalls exposed waterpipes or hoses, etc. at the exhibitor’s expense.
9. Booth Design. The regulations listed herein are not intended to unduly restrictexhibits as to either design or utility. The spirit in which the rules are presented is to create and maintain an open atmosphere on the exhibit floor. In designing exhibits, traffic flow, good judgment and consideration for neighboring exhibitors and attendees should be primary objectives. Every effort has been made to ensure the accuracy of all information distributed by APIC; however, due to the ever-changing needs and maintenance schedules of facilities, such as the Minneapolis Convention Center, up-to-the-minute information is not always available. With this in mind, we remind all exhibitors that APIC, the Minneapolis Convention Center and its contractors or agents can make no warranties as to the accuracy of floor plans issuedin conjunction with or pertaining to the exposition. If locations of building columns, utilities or other architectural components of the facility are considerations in the construction of an exhibit, it is the responsibility of the exhibitor and/or his/her agent to physically inspect the facility to verify all dimensions and locations.
IN-LINE BOOTHS: In-line booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. Regardless of the number of in-line booths utilized, (e.g., 10’ x 20’, 10’x 30’, 10’ x 40’, etc.), display materials must be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8 feet is allowed only in the rear half ofthe booth space, with a 4-foot height restriction imposed on all materials in the remaining space forward to the aisle. When three or more in-line booths are used in combination, as a single exhibit space, the 4-foot height limitation is applied only to that portion of exhibit space that is within 10 feet of an adjoining booth. A Perimeter Booth is an in-line booth that backs to an outside wall of the exhibit facility rather than to another exhibit. All guidelines for in-line booths apply to Perimeter Booths except that the maximum back wall height is 12 feet. APIC does not allow end cap booths, meaning booths exposed to aisles on three sides and composed of two 10-foot x 10-foot booths.
ISLAND BOOTHS: Island booths are any size booths exposed to aisles on all four sides.
Supplementary regulations governing such exhibits are the following:
A. The entire cubic content of the space may be used up to the maximum allowable height of 20 feet including signage (hanging or stationary), banners, trusses and hanging lighting systems. Any hanging signage will be hung at 20 feet from the floor to the top of the sign.
B. Canopies, including ceilings, umbrellas, and canopy frames, can be either decorative or functional (such as to shade computer monitors from ambient light or for hanging products). The base of the canopy should not be lower than 7 feet from the floor within 5 feet of any aisle. Canopy supports should be no wider than 3 inches. This applies to any booth configuration that has a sight restriction. Fire and safety regulations in many facilities strictly govern the use of canopies, ceilingsand other similar coverings. Check with the appropriate local agencies prior to determining specific exhibition rules.
C. Island Exhibitors should adhere to the following minimum guidelines whendetermining booth lighting.
• No lighting fixtures, lighting trusses or overhead lighting are allowed outside theboundaries of theexhibit space.
• Lighting should be directed to the inner confines of the booth space. Lightingmust not project ontoother exhibits or show aisles.
• Lighting that is potentially harmful, such as lasers or ultraviolet lighting, must comply with facility rules and be approved in writing by exhibition management.
• Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good tasteand not interfere with neighboring exhibitors or otherwise detractfrom the general atmosphere of the event.
Each exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual describes the type and arrangement of exhibit space and the standard equipment provided by Show Management for booth construction. All booth space must be arranged and constructed in accordance with the guidelines, provisions, and limitations contained in the Exhibitor Services Manual. In the sole opinion of Show Management, any exhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions. All demonstrators or other promotional activities
1. Official Exhibit Schedule
Monday, June 11 8 a.m.-5 p.m. Exhibitor Installation
Tuesday, June 12 8 a.m.-5 p.m. Exhibitor Installation
Wednesday, June 13 7-8 a.m. Exhibitor Installation
8-10 a.m. Show Management Booth Inspections / Final Show Ready Preparations
Wednesday, June 13 10:30 a.m.-1:30 p.m. Exhibit Hall Open (exclusive time)
Thursday, June 14 11:15 a.m.-2:15 p.m. Exhibit Hall Open (exclusive time)
Friday, June 15 10:30 a.m.-1 p.m. Exhibit Hall Open (exclusive time)
1-7 p.m. Exhibitor Dismantle
Saturday, June 16 7-10 a.m. Exhibitor Dismantle
If the official exhibit hall schedule changes, all exhibitors will be notified in writing.
2. Show Management. The exhibition is organized and managed by APIC. Any mattersnot covered in these Rules and Regulations are subject to the interpretation of the APIC Board of Directors and the APIC CEO or their designee, and all exhibitors must abide by their decisions. Exhibitors must comply with the Minneapolis Convention Center policies and procedures. The Show Management shall have full power to interpret, amend and enforce these rules and regulations, provided any amendments, when made,are brought to the notice of exhibitors. Each exhibitor, for himself and his employees, agrees to abideby the foregoing rules and regulations and by any amendments or additions thereto in conformance with preceding sentence.
3. Assignment of Booth Space. Booth assignments are made on a first-come first-served basis. Visit our website at www.apic.org/2018floorplan for regular floor plan updates. The floorplan is subject to change. A 50% deposit, payable to APIC, must accompany the application. Applications without deposits will not be processed. APIC does not permit end-cap booths, meaning a 10’x20’ booth that is exposed to aisles on three sides. APIC also does not permit exhibitors to purchase linear booth spaces that areacross the aisle or diagonal from one another. Example: If an exhibitor wants to purchase two 10’x20’ spaces across the aisle from one another, this would not be permitted.
4. Installation and Dismantle of Exhibits. Show Management reserves the right tofix the time for the installation of a booth prior to the show opening and for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. Installation must occur only during the installation times designated in the Exhibitor Prospectus. All booths must be properly installed, fully operational and show-ready no later than 8 a.m. on June 13, 2018, for the final inspection of the exhibit hall by show management. Dismantle may not begin until after 1 p.m. on June 15, 2018, and must be completed by 10 a.m. on June 16, 2018. Early dismantle and/or removal of an exhibit may result in the loss of exhibit privileges for future shows. The hours in Rule 1 are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. Exhibitors are expected to make travel arrangements in accordance with this schedule. If erection of any exhibit has not started by 8 a.m. on June 13, 2018, the APIC Exhibits Manager or his or her designee shall order the exhibit to be erected and the exhibitor billed for all charges incurred. Each exhibitor will complete arrangements for removal of his or her material from the Minneapolis Convention Center in accordance with the instructions provided in the Exhibitor Services Manual. All material must be packed and picked-up by 10 a.m. on June 16, 2018. Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected by the official drayage contractor. No one under the age of 18 will bepermitted on the exhibit floor during installation and dismantle hours.
5. Failure to Occupy Space. Space not occupied by 8 a.m. on June 13, 2018, will beforfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund.
6. Rates, Deposits and Refunds. Space will be rented at the rate of $2,950 per 10’ x10’ linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $38 per square foot. For Preferred exhibitors, meaning 2018 APIC Strategic Partner companies, space will be rented at the rate of $2,650 per 10’x10’ linear space in accordance with the application form, with a $200 additional charge for each corner assigned. Island booth prices are $34.50 per square foot for Preferred exhibitors. No application will be processed or space assigned without a deposit in U.S. funds in the amount of 50% of the total cost. Space must be fully paid for by March 8, 2018. If assigned space is not paid for by March 8, 2018, it may be reassigned at the discretion of Show Management. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether or not the Show Management enters into a further lease for the space involved. Any exhibitor who cancelsall of purchased booth space on or prior to March 8, 2018, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 50% of the full price of said exhibitor’s booth space. Any exhibitor who cancels all of their booth space after March 8, 2018, will forfeit and pay to APIC, as liquidated damages, a sum of money equal to 100% of the full price of said exhibitor’s booth space. In the event of a default by the exhibitor, as set forth in the previous sentence, the exhibitor shall forfeit as liquidated damages, the amount set forth above, regardless of whether Show Management enters into a further lease for the space involved. Cancellation requests must be submitted in writing to the Exhibits Manager. Should an exhibitor reduce the size of their contracted booth space on or before March 8, a 10% service charge of the original contract price will be assessed by APIC. Payment previously received will be applied to revised booth fee balance. Any remaining balance less the revised space fees and 10% service charge,will be refunded up to a maximum of $5,000. After March 8, an exhibitor is permitted to reduce the size oftheir contracted space; however no refunds will be given and there will be no service charge. Show Management has the right to reassign the exhibitor to a different booth space based on revised size requirements. Space reduction requests must be submitted in writing to the Exhibits Manager. In the event that fire, strike or other circumstances beyond the control of the management causes the exhibit to be cancelled, full refund of the exhibit rental fees will be made which is the limit and extentof APIC’s liability for
APIC 2018 EXHIBIT RULES & REGULATIONS
must be confined to the limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety or persons watching demonstrations and other promotional activities. Island booths are restricted to 20 feet in height. All booths must be carpeted. Exhibiting companies are responsible for furnishing, cleaning, and carpeting their booths. Any booth(s) not carpeted by 8 a.m., on June 12, 2018, will be carpeted by Show Managementat the exhibitor’s expense. All exhibits must comply with the public accommodation provisions of the Americans with Disabilities Act of 1991 (ADA). Any exhibit with raised flooring must be ramped.
10. Subleasing of Space. Exhibitors may not assign, sublet, or apportion to others the whole, or any part of, the space allocated, and may not display goods or services other than those manufactured or regularly distributed by them.
11. Conduct. All exhibits will be to serve the interest of APIC members and will be operated in a way that will not detract from other exhibits, the exhibition, or the meeting as a whole. Show management reserves the right to request the immediate withdrawal of any exhibit that APIC believes to be injurious to the purpose of APIC. Management reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person or persons. The use of sideshow tactics or other undignified methods considered by APIC to be objectionable are expressly prohibited in the exhibition area and in any meeting room.
12. Type of Exhibiting Companies. The purpose of the exhibition is to further the education of conference attendees through product and service displays and demonstrations. Products or services exhibited must be pertinent to the attendees’ professional interest. APIC reserves the right to restrict who may exhibit at the conference and exhibit sales activities that it deems inappropriate or unprofessional. In addition, APIC reserves the right to prohibit any company, association, or entity from exhibiting at the conference who has products or services that compete with the products and services APIC provides.
13. Exhibitor-Sponsored Events. No exhibitor-sponsored event, meeting, seminar, reception, focus group or similar function to which conference attendees are invited may be held during the official APIC Conference events nor can the topic or event title conflict with an official APIC event topic or title. Please consult the APIC website for a schedule-of-events, or contact the APIC Exhibits Department at 703-964-1240, ext. 160.
14. Exhibitor’s Personnel. Exhibitor badges will be made available to the official company representatives for distribution to exhibitor personnel. The official APIC badge must be worn whenever a representative is in the exhibit hall. All personnel representing the exhibitor or his or her agents on the exhibit floor during installation and dismantling must be properly identified. Each exhibit must be fully operational and staffed during the open exhibit hours as defined in Rule 1. Booths should be manned by company specialists who are qualified to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of nonexhibiting firms is strictly forbidden and may result in immediate eviction from the conference.
15. Selling Products/Merchandise. Selling of products or merchandise on the exhibit floor is strictly prohibited and may result inimmediate eviction from the conference.
16. Sound Devices, Lighting, and other Presentation Devices. Public address, sound producing or amplification devices that project sound must be conducted or arranged so that the noise resulting from the demonstration will not annoy or disturb adjacent exhibitor and their patrons, nor cause the aisles to be blocked. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Noise levels must be held to a 70-decibel maximum at all times. Show Management will monitor the 70-decibel regulation onsite. If an exhibitor is in violation of the 70-decibel regulation, they will receive one warning. If the exhibitor continues to operate noisemaking exhibits in excess of 70-decibels after the first warning, Show Management reserves the right to cut the power of the offending mechanism, or otherwise ensure the noisemaking mechanism is shut off. Any expenses incurred in this instance will be the sole responsibility of the exhibitor. Any form of attention-getting devices or presentations must be terminated when crowds obstruct aisles or infringe upon another exhibitor’s display. APIC reserves the right to restrict the use of glaring lights or objectionable lighting effects. Music, whether vocal or instrumental, is prohibited.
17. Handout Materials. Promotional give-aways and exhibitor prize drawings will be permitted. All hand-out materials are expected to be of professional nature. APIC reserves the right to disallow any material that it believes to be inappropriate. No exhibitor may use APIC name or any of its affiliate organizations in conjunction with any promotional activity or award in the exhibit hall without the expressed written consent of APIC.
18. Solicitation of Exhibitors. No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express written permission of APIC.
19. Fire, Safety, and Health. The exhibitor assumes all responsibility for compliance with local, city, and state ordinances and regulations covering fire, safety, and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit booths.
20. Labor Rules and Regulations. Labor rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be included in the Exhibitor Services Manual.
21. Storage. The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the exhibition. APIC assumes no responsibility for damage or loss of packing boxes or crates.
22. Food and Beverage. Exhibitor distribution of food and beverages for consumption
in the building is prohibited, except withwritten permission from Show Management. All requests must be submitted in writing.
23. Liability and Security. APIC makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or damage. Each exhibitor must make provisions for the safe guarding of his or her goods, materials, equipment and display at all times. APIC will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident, or other causes. APIC will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted facility. The exhibitor will pay and save APIC, its Board, members, staff, and representatives, the City of Minneapolis, and the Minneapolis Convention Center harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring within the Minneapolis Convention Center or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor or any of its officers, agents, representatives, guests or employees, invitees, or other persons permitted by the exhibitor upon the premises, and the exhibitor will at its own cost and expense defend and protect APIC, the city of Minneapolis and the Minneapolis Convention Center against any and all such claims or demands. Each exhibitor shall be responsible for securing and maintaining the following insurance coverages at the exhibitor’s expense: (a) Workman’s compensation insurance coverage for exhibitor’s employees which shall be incompliance with the laws of the State of Minnesota; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: comprehensive form, premises/operations, contractual, broad form property damage and products/completed operations, providing for terms of coverage to be effective from on or before June 13-15, 2018, which shall include exhibitor’s move in and moveout. Such insurance shall cover any and all damage or injury to any and all persons arising out of such person’s attendance at the exhibitor’s exhibit duringthe term of APIC’s 2018 Annual Educational Conference and International Meeting. (c) Other insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own expense, in such amounts as it deems appropriate to comply with its obligations here under and for its own protection.
24. Trademarks. APIC will be held harmless for any trademark, trade name, copyright, or patent infringement on any printed materials belonging to or distributed by any exhibitor. Use of the Minneapolis Convention Center logo, design, trademark, trade name, patent, copyrighted work, or symbol must be approved in writing by the Minneapolis Convention Center marketing department. Use of the APIC logo, design, trademark, trade name, patent, copyrighted work, or symbol must be approved in writing by APIC’s marketing department.
25. Photographing of Exhibits. Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to or photographing or videotaping its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited during setup, dismantling, and non-exhibit hours, and cameras will not be allowed on the exhibit floor during these times. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request from Show Management or the official photographer to photograph the exhibit from outside the perimeter of the booth.
26. List Publication. The list of APIC exhibitors, in whole or in part, shall not be published other than in APIC official publications.
27. Exhibitor Housing: Exhibitors requiring 10 sleeping rooms or more must complete an APIC sub-block contract. Should the room nights utilized by the requesting exhibitor — on a cumulative basis — after the final adjustment date outlined in the sub-block contract fall below 90% of the initial reservation (block), the exhibitor agrees to be financially responsible for the unused room nights in the exhibitor’s reservation sub-block up to 90% of the final contracted sub-block. Financial responsibility will be determined by APIC, not the housing bureau. The exhibitor will be invoiced by APIC directly. See Exhibitor Sub-Block Agreement for full terms and conditions.
28. Facility Use. All public function space in the Minneapolis Convention Center and host hotels is controlled by APIC. No function space will be released to exhibiting firms or other commercial firms for social functions without the permission of Show Management. Good taste and conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or guests of APIC by exhibiting firms other than on the exhibit floor during the stated hours (see Rule 1) is expressly prohibited.
29. Violations. APIC may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of APIC forfeit the exhibitor’s right to occupy space and such exhibitor shall forfeit to APIC all monies paid or due. Upon evidence of violation, APIC may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. The exhibitor shall pay all expenses and damages that APIC may incur thereby.
30. Severability. All agreements and covenants contained herein are severable, and in the event any of them shall beheld to be invalid by any competent court, this agreement shall be interpreted as if such valid agreements or covenants were not contained rein.
30. Contact. For questions or more information, please contact: APIC Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170. Phone: 703-964-1240 ext. 160Fax: 703-964-1246E-mail: [email protected]
Minneapolis Convention Center – Minneapolis, MN
APIC 2018 Annual Conference
Exhibits Department
512 Herndon Parkway, Suite D
Herndon, VA 20170
www.apic.org/ac2018
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