EXECUTIVE SUMMARY UG RPLRP Annual... · Web viewPASH meeting attended by NPCU staff Social and Environment workshop organised by IGAD . Attended by Social and safeguard specialists

MINISTRY OF AGRICULTURE, ANIMAL INDUSTRY AND

FISHERIES REGIONAL PASTORAL LIVELIHOODS RESILIENCE PROJECTPROJECT ANNUAL STATUS REPORT

2016Ministry of Agriculture, Animal Industry and Fisheries

National Project Coordination UnitEntebbe Uganda

ContentsEXECUTIVE SUMMARY.............................................................................................................31.0 Basic Information......................................................................................................................52.0 Project Description....................................................................................................................73.0 Annual Project Activities Implementation Status.....................................................................9Component 1: Natural Resources Management.............................................................................9Component 3: Livelihood support...............................................................................................12Component 4: Pastoral Risk Management....................................................................................15Component 5: Project management and Institutional Support......................................................164.0 Procurement plan.....................................................................................................................20Annual Procurement of Goods and services status........................................................................205.0 Financial Management.............................................................................................................216.0 Institutional Support Activities...............................................................................................22Annex 1: Implementation Performance against Planned Project activities up to December 2016.......................................................................................................................................................23Annex II: Results Monitoring Framework...................................................................................28

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EXECUTIVE SUMMARYProject Name: Regional Pastoral Livelihood Resilience Project(RPLRP)Project ID Lending Instrument EA Category P129408 Investment Project

Financing B - Partial Assessment

Project Implementation Start Date Project Implementation End Date March 18, 2014 June 30, 2019 Expected Effectiveness Date Expected Closing Date June 18, 2014 December 31, 2019 Borrower: The Republic of Uganda (represented by the Ministry of Finance Planning and Economic Development) Responsible Agency: Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), UgandaProject Implementation Start Date Project Implementation End Date March 18, 2014 June 30, 2019 Expected Effectiveness Date Expected Closing Date June 18, 2014 December 31, 2019 Borrower: The Republic of Uganda (represented by the Ministry of Finance Planning and Economic Development) Responsible Agency: Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), UgandaTotal Project Cost: USD 40.00 MillionActual disbursement as at December 2016 USD 907,855

Performance rate 2.27%Regional Countries Ethiopia, Kenya and UgandaProject Districts in Uganda

Abim, Amudat, Amuria, Bukedea, kaabong, Katakwi, Kotido, Kumi, Kween,Moroto, Nakapiripirit and Napak

Development Objective To enhance livelihood resilience of pastoral and agro-pastoral communities in cross-border drought prone areas and improve the capacity of government to respond promptly and effectively to an eligible crisis or emergency

Components Outputs achievedNatural Resource Management

Water resources, uses and users identification baseline conducted in 12 project districts

12 water user associations formed and trained. Rangeland And Ecosystems mapped in 12 districts Monitoring tools was developed and being used by environmental district

officers 5 district level conflict mitigation platforms/committees formed in Kaabong,

Kotido, Moroto, Amudat and Kween districts and trained in conflict handling

Market Access and Trade

Market information management systems, grades and standards in developed

Trade routes, grading systems and market information systems established Livestock trading policies between Uganda and Kenya Harmonized Disease surveillance, reporting and networking going on between cross

border districts in Uganda and counties in Kenya Environmental Site screening and selection for construction has been done

Livelihood Support 150,000 cattle in Kaabong and Kotido districts Treated against trypanosomias by Application of pour on acaricides.

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1,000,000 doses of vaccines of FMD, CBPP, and PPR distributed to 12 districts for vaccination

Pastoral Risk Management

1 National Early Warning Committee and 12 District early warning committees trained

project management and institutional support

Establish and operationalize national and district coordination structures Establish and operationalize national and district project steering

committees Annual audit carried Capacity build of MAAIF, NPCU, Districts key staff and partners

involved in project implementation Process to establish complaint handling and grievance mechanism through

the IGG office started. Social and environment procedures and frameworks established Monthly, quarterly, semi-annual and annual financial reports prepared by

NPCU

1.0 Basic InformationProject ID Lending Instrument EA Category

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P129408 Investment Project Financing

B - Partial Assessment

Project Implementation Start Date Project Implementation End Date March 18, 2014 June 30, 2019 Expected Effectiveness Date Expected Closing Date June 18, 2014 December 31, 2019 Borrower: The Republic of Uganda (represented by the Ministry of Finance Planning and Economic Development) Responsible Agency: Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), Uganda.

Project Financing Data(in US$ Million)

[ ] Loan [X] [X] Credit Total Project Cost: 40.00 Total Bank

Financing: 40.00

Financing Source Amount BORROWER/RECIPIENT 0.00 International Development Association (IDA) 40.00 Total 40.00

Expected Disbursements (in US$ Million) Fiscal Year

2014 2015 2016 2017 2018 Total

Annual 9.87 14.95 7.47 4.05 3.66 40.00 Cumulative

9.87 24.82 32.29 36.34 40.00 40.00

Proposed Development Objective(s) To enhance livelihood resilience of pastoral and agro-pastoral communities in cross-border drought prone areas of selected countries and improve the capacity of the selected countries’ governments to respond promptly and effectively to an eligible crisis or emergency. Components Component Name Base Cost1 (US$ Millions) Component 1 – Natural Resources Management 10.658 Component 2 – Market Access and Trade 10.478 Component 3 – Livelihood Support 10.108 Component 4 – Pastoral Risk Management 3.024 Component 5 – Project Management and Institutional Support

5.740

Institutional Data Sector Board : Agriculture and Rural DevelopmentMajor Sector : Animal production

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All Legal Covenants were Fulfilled by GOUAll Conditions were fulfilled by GOU The conditions of effectiveness consisted of the following, (a) the Recipient(GOU), through the Ministry of Agriculture, Animal Industry and Fisheries, adopted the Project Implementation Manual, in accordance with the provisions of Section I.B of Schedule 2 to this Agreement; and (b) the Recipient(GOU) established a National Project Coordination Unit and recruited the key staff, including environmental specialist and social development specialist, all with qualifications, experience and terms of reference satisfactory to the Association.

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2.0 Project DescriptionSummary of RPLRP Project Development Objective, Intermediate Outcomes, Major Outputs, and Planned Financial

Project Dev. Objective Enhance livelihood resilience and agro-pastoral communities in cross- border drought prone areas of selected countries and improve the capacity the sector country governments to respond promptly and effectively to an eligible emergency

Intermediate Outcomes Major Outputs statements, by sub-component (Project Deliverables)

Component 1: Natural Resources Management

Infrastructure for improved access to water resources for pastoral and agro-pastoral communities realized and sustainably managed.

Sub-component 1.1: Water Resources Development Regional/national maps available for water resources uses

and users (for investments) refined and disseminated. Stakeholders capacities to manage the shared water

resources in ASALs strengthened. Infrastructures for water resources access developed

/rehabilitated.

Pastoral and agro-pastoral land sustainable management increased

Sub-component .1.2: Pasture and Land development Regional/national maps available for land resources and

use related issues refined and disseminated. Rangeland ecosystems with trans-boundary implications

including for livestock movements rehabilitated.Access to natural resources improved and secured

Sub-component 1.3: Securing Access to Natural Resources Conflict prevention, management and resolution

strategies and approaches harmonized. Policy and legal framework for secured access to natural

resources supported.

Component 2: Market Access and Trade Market infrastructure developed and market information system improved at the national and regional levels

Subcomponent 2.1: Strengthening market support infrastructure and information systems Livestock Marketing Infrastructure Improved Regional livestock marketing information system

strengthenedPolicies, regulatory framework and capacity for traders enhanced

Subcomponent 2.2: Improving Livestock Mobility and Trade of Livestock and Livestock Products Regional trade policies and standards harmonized and

simplified Animal identification and certification systems in the

region strengthened and harmonized Regional animal diseases surveillance and laboratory

network strengthened Component 3: Livelihood support

Livestock health services Sub-Component 3.1: Livestock production and health

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at the regional, national and local levels enhanced to support greater production and productivity

Disease and vector surveillance and control services strengthened and harmonized at national and regional levels.

Capacity of the pastoral communities to access sustainable animal health services enhanced,

Breeding strategies and breed improvement programs supported

New technologies and practices for food and feed production enhanced through demonstrations

Sub-Component 3.2: Enhanced Food and feed production Drought tolerant food and feed crop technologies will be

promoted and disseminated.

Alternative livelihood activities and sub-projects for livelihood diversification realized and sustainably managed

Sub-Component 3.3: Livelihood diversification Alternative livelihood opportunities are identified and

strengthened

Component 4: Pastoral Risk Management

Regional, national and local early warning and response mechanisms for disaster risk management improved

Subcomponent 4.1 : Pastoral risk early warning and response system Early Warning Systems strengthened and harmonized in

the region, and capacities built to operationalized Early Warning systems

Systems and capacities for effective response, including contingency planning are developed/strengthened and harmonized

Effective disaster risks management policies operationalized and contingency plans available

Sub-component 4.2: Drought Disaster Risk Management Ex-ante risk reduction measures for effective DRM are

developed and implementation monitored. DRM policies are harmonized, operationalized,

mainstreamed, and institutionalized at central and line ministry levels.

Contingency Funds (regional & national) created and operational.

Component 5: Project management and Institutional Support

Subcomponent 5.1: Project Management/Monitoring, Evaluation and Learning/Knowledge Management and Communication Project management and coordination structures

established Integrated Planning, M&E and Learning (PMEL) system

established Integrated knowledge management and communication

system established Project procurement system established Financial management system established

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Sub-component 5.2: Regional and National Institutions Support 1. National public institutions strengthened

3.0 Annual Project Activities Implementation Status Component 1: Natural Resources Management Under the component, the project activities implemented under different sub components contributing to the different key outputs of the natural resource management were;

Sub-component 1.1: Water Resources DevelopmentThe actual activities implemented under this sub component were;i. Baseline study to identify water resources, uses and usersThis activity was carried out in the 12 project districts. The District water department, Ministry of Water and Environment and project staff identified the existing water resources in the project district and now data is available for the project to use in implementing water resource development. The information generated is also being used to update ICPAC database and Map for cluster One.ii. Training of stakeholders (WUAs) in water management skillsA review and update of existing guidelines for WUAs has been done. These guidelines will support the establishment of Water User Associations and strengthening the existing water committees for the project constructed/rehabilitated water points.Sub-component .1.2: Pasture and Land developmenti. Regional / national mapping of degraded land resources

Rangeland resources including degraded rangeland mapping was done. The data available is tobe used to produce rangelands and degraded areas maps.

ii. Range monitoring toolsRangeland monitoring tools have been reviewed by the national technical committee on feed resources management coordinated by the National Livestock Resources Research Institute. These tools will used by different stakeholders to monitor rangeland activities in the project area.

Sub-component 1.3: Securing Access to Natural Resources i. Conflict mitigation platforms establishment The activity is ongoing and 5 conflict mitigation platforms were formed in Kaabong, Kotido, Moroto, Amudat and Kween districts. These were formed at district level and formation at sub county and community levels is on going. Formation of platforms in the other 7 project districts was planned for January to march 2017 after community sensitizations. Conflict mitigation platforms workshop

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District Conflict mitigation platforms workshop participants for 5 districts of Kaabong, Kotido, Moroto, Amudat and Kween. The workshop targeted district local councils, Resident District Commissioners, Security organs (Police and Internal security organization), District Chief Administrative Officers (CAO) and District technical departmentsRegional level activities under Natural resource management componentUnder this component the following regional activities were attended by technical staff

i. Mapping geo-referenced water reservoir in the project area coordinated IGADii. Mapping landuses and rangeland with transboundary implications organised by IGAD

iii. Establishing a fodder platform for cluster 1 by IGADiv. Developing ToR for the Conflict Prevention, Mitigation and Resolution grass root

platforms (Regional, National, District and Sub-County) by IGAD

Component 2: Market Access and Trade Under the component, the project activities implemented under different sub components contributing to the different key outputs of the market access and trade were;

Subcomponent 2.1: Strengthening market support infrastructure and information systems

The actual activities implemented under this sub component were;

i. Activity: Mapping of livestock market infrastructure for feasibility of sub-projectsThe objective of the activity was to ascertain the location and status of market infrastructure in selected project districts. 19 sites were mapped in 5 districts and this was carried out by technical project staff

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(Source: Bukedea District. November 2016)

GIS positions for all mapped market infrastructure was done Status of all mapped market infrastructure was ascertained

Actual outputs achieved 19 cattle /livestock markets were mapped both functional and non-functional.

ii. Activity: Detailed design and feasibility of indentified sites

Subcomponent 2.2: Improving Livestock Mobility and Trade of Livestock and Livestock Products The output planned to achieve was regional animal diseases surveillance and laboratory networks strengthened. The following activities were carried out.Activity1: Carry out disease reporting and networkingDVOs across the country trained in three day workshop on emergency disease guidelines, reporting and legislative provisionsActivity 2: Carry out disease surveillanceTrade sensitive disease status established around project and neighbouring districts

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Activity 3: Open up boundaries for the quarantine centers and holding groundsOpened boundaries of Ajesai Holding ground in Katakwi

Activity 4: Site screening and selectionCarried out in 11 districts (Except Katakwi), and preliminary screening status establishedActivity 5: Identify stakeholders in information management systems, grades and standardsEstablished trade routes, grading systems and market information systems appliedActivity6: Harmonization of LITS workshopWorkshop attended in Nairobi Kenya under IGAD support

Component 3: Livelihood support Under the component, the project activities implemented under different sub components contributing to the different key outputs of the Livelihood support were;

Sub-Component 3.1: Livestock production and health

i. Activity: Control of Tsetse flies in project districts of Kabong and Kotido The activity involved a series of sub activities during implementaionSub activity 1: developed and designed sensitisation materials and approaches for use during Tsetse and Tick control activities .

Sensitization materials Developed

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Sub activity 2: Training district staff.Training targeted technical staff at the district and community levels in the use the latest technologies and approaches in T and T control/eradication and these were Entomologist, Vets, Para-vets and CAHWs. 40 staff from Kotido and 75 staff from Kaabong were trained.

Training Entomologist, Vets, Para-vets and CAHWs in Kabong District

Sub activity 4. Sub counties and communities’ sensitization campaigns. Carried out sensitization campaigns in high risk sub counties of Kaabong to highlight the tsetse and trypanosomiasis problem to the communities, the available control options/approaches; and the role of the beneficiary communities. Presentations were made to local communities on a spectrum of entomological activities particularly under the PRLRP:

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Source: A field sensitization session on Tsetse and Tick control in Kaabong October 2016

Sub activity 3. Procured tsetse traps and 6000 litres of deltamethrin pour-on for tsetse

supression in the heavily infested areas of Kaabong and Kotido districts.

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(Source: Kotido District October 2016)

Sub-Component 3.2: Enhanced Food and feed productioni. Activity: Identification of drought tolerant high yielding breeds(NARO)

(Source : Nabuin NARO November 2016)

Component 4: Pastoral Risk Management Under the component, the project activities implemented under different sub components contributing to the different key outputs of the pastoral Risk Management were;

Subcomponent 4.1 : Pastoral risk early warning and response systemi. Activity: Strengthen the early warning system in project districts

Meetings were held between MAAIF, Uganda National Metrological Authority and local governments on establishment of community Early Warning System in 12 districts. The outputs of these meetings were Identification of sites in communities to install the early warning and weather system equipment, formation of early warning committees in12districts and agreed arrangements for operation and maintenance of the system.

ii. Activity: Monitoring of Early warning information in Karamoja RegionThis activity was undertaken in 11 districts. The drought early warning activities are being promoted by ACTED and FAO.

iii. Activity: The training in local governments in early warning and response mechanism for disaster risk management in ASALs(12 district local governments) aimed at (i) collecting reliable information from early warning system (ews) disseminating timely, and (ii) reducing time lapse between early warning information and response.The Participants: 18 members of National Early Warning Committee and 12 District Agricultural Officers.

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Regional Level Activities

Under this component the technical staff of the project attended Regional training workshops organized by IGAD:

Training on Contingency planning in Nairobi Meeting to finalized a contingency training manual in Nairobi Training in Livestock Emergency Guidelines in Naivasha

Component 5: Project management and Institutional Support Under the component, the project activities implemented under different sub components contributing to project management and institutional support were;

Subcomponent 5.1: Project Management/Monitoring, Evaluation and Learning/ Knowledge Management and Communication

A: Coordination Activitiesi. Activity: Establishment of Coordination Unity by MAAIF:

The NPCU is effective with all the technical staff from the ministry and hired by the project. The recruited staff were Project Monitoring and Evaluation Specialist, Project Engineer, Project Accountant, Procurement officer, Social Safeguard specialist, Environmental Specialist, Accounts Assistant, Administrative officer and 7 drivers.

ii. Activity: Establishment of District Project Coordination UnitsThe Districts Project Coordination Units are effective with all the technical staff from districts and hired 11 Assistant M&E/data officers and 11 Accounts Assistants for 11 districts. Kaabong district has not yet completed the hiring of 1 Assistant M&E/data officer and 1 Accounts Assistant

iii. District Staffing;The recruitment of 11 Assistant M&E/data officers and 11 Accounts Assistants for 11 districts was completed. Kaabong district has not yet completed the hiring of 1 Assistant M&E/data officer and 1 Accounts Assistant

iv. Activity: Detailed Baseline StudyThe consultancy firm to carry out baseline study ECCELENZIA CONSORZIO RESEARCH AND MANAGEMENT LTD (ECRAM) is now on border and final baseline report expected end January 2017

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(source: Baseline Consultants with Community Enumerator(LCI Chairman … Village Amuria District November 2016)

The consultants moved to all 12 districts and covered 1200 households that were randomly selected from enumeration areas in different communities. Data was collected from key informants at district and sub county levels and households at community level. The baseline study is expected to provide final report with baseline information on different aspects of the project.

v. Activity: Management Meetings: For effective management of the project 12 regular NPCU staff meetings were held to

plan for different project activities. Regional meetings organised by IGAD

B: Strengthening Project Management (NPCU & Districts) and Ministry Implementation units Activities

i. Activity: National Start Up WorkshopThe objectives of the National start-up workshop were to deepen the understanding and knowledge of the different project stakeholders on project design and implementation arrangements. Also to explain the guidelines for implementing World Bank(IDA) funded projects, Project Appraisal Document and Project Implementation Manual.

(Source: Jinja Civil Service College - National Start Up Workshop Attended by Hon Minister of State for Livestock and World Bank Officials July 2016)

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ii. Activity: District Start Up Workshops12 district start up workshops were held in the 12 project districts. The objectives of the district start-up workshop were to deepen the understanding and knowledge of the different project stakeholders on project design and implementation arrangements. Also to explain the guidelines for implementing World Bank(IDA) funded projects, Project Appraisal Document and Project Implementation Manual.

iii. Activity: Sub county/community awareness WorkshopsThe objectives of the awareness workshops were to create awareness of project objectives, activities and implementation arrangements to benefitting communities in the 12 project districts sub counties and communities. The targets were; Sub county councillors, Farmers/Associations Sub county Chiefs, Youths and youth groups, NGO/Community Based Organisations, Community Animal Health Workers and Agro Pastoral Field Schools.

Tables: Awareness participation per district

RPLRP Districts No Sub Counties Total participants /District

Abim 8 400

Amudat 4 320

Amurai 16 1280

Bukedea 6 480

Kabongo 19 1520

Katakwi 10 800

Kotido 6 480

Kween 12 960

Kumi 8 640

Moroto 7 560

Nakapiriti 9 720

Nakap 8 640

113 8800The Actual outputs achieved were;(i)Project awareness carried out 113 benefitting sub counties/ communities and iii. 98% participants from sub counties, NGOs and CBOs, Farmers groups and FEWs at sub counties attended the workshops beyond the planned target. This is due to high expectations by the communities from the project.

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(source: Awareness workshop in Awach Sub County Abim District December 2016)

iv. Activity: Training of key staff in Project Monitoring and Evaluation Learning Framework

The activity objectives were; (i)To train key staff from different Ministry units and projects involved in project implementation in Project Monitoring, Evaluation Learning Framework (PMELF) and (ii) to build the capacity of staff in effective implementation of projects in MAAIF Actual outputs achieved: 83% of the targeted staff attended the training

v. Activity: Development of Project Monitoring and Evaluation ManualThe Project Monitoring and Evaluation manual was developed and used in the PMELF training. The Manual has been distributed to districts to guide the district implementation teams especially the Assistant Monitoring and Evaluation Officers

vi. Activity: Environmental and social safeguard training The objectives of the activity was to provide general guidelines on safeguard issues during project design and implementation, To provide for implementation measures critical to ensuring the adherence to safeguard policy requirements. And to build skills among participants which are needed to integrate or mainstream social and environment issues in all development planning and implementation in MAAIF.The planned outputs were building capacity project and MAAIF staff in identifying and managing adverse environmental and social impacts.

vii. Activity: Developing the RPLRP communication strategy. 1: Identifying, assessing needs and mapping stakeholders.

The activity objectivities were; (i)to establish a strategic communications framework to include message architecture, outreach mechanisms, and strategies for implementation (ii)to provide ideas for the project strategic communications plans (iii)to identify audiences and message delivery mechanisms. Actual Outputs achieved: Identified Stakeholders, mapped stakeholders, identified stakeholder needs, recommended communication channels for the different stakeholders and technical working group to formulate the strategy was formed.

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4.0 Procurement plan Procurement plan has been reviewed to address changes and additional issues of project procurement

Annual Procurement of Goods and services statusThis procurement report reflects the implementation of procurement activities by MAAIF RPLRP during period 1st July 2015 to December 2016. The procurement plan was last approved by the World Bank on March, 2015; however it was updated and resubmitted to the World Bank in December 2015 to reflect the progresses of the implementation of the planned activities as well as to match with some changes in the PIM.In general the matrix in the Table 2 below shows the status of the implementation as of 30 March 2016 category-wise.

Table 2A: Implementation of Procurement of GoodsN Package Status1 Procurement of Office Furniture Completed

2 Procurement of Stationary completed3 Procurement of computers, photo

copiers and accessoriesCompleted

4 Procurement of vehicles. Motorcycles and bicycles

Completed

Table 2B: Implementation of Procurement of Consultant Services:N Package Status1 Procurement of full time consultants

at NPCU Project accountant (Mr Hilary

Azaarwa ), Monitoring and Evaluation

specialist (Mr Kiwolu James), Social safeguard specialist(Mr

Muwonge Douglas) Environmental specialist (Mr

Nabihamba Ernest). Communication Specialist(Ms

Venassa Namayanja) Procurement Officer Project Engineer Accounts Assistant Administrator

7 Drivers

Completed

2 Baseline Study to collect, baseline data

Completed

3 Market and water infrastructure designs

Completed

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5.0 Financial ManagementRegional Pastoral Livelihoods Resilience Project Six Months Activity Work Plan

and Budget(Financial Projections) (January –December ) for the FY 2015/2016Summary

Components/Activities

12 Months USD (000,000)

USD (000,000)Expenditure as at 31.12.2016

Component 1: Natural Resources Management 0.1506 0.15060.041856

Component 2; Market Access and Trade 0.1227 0.1227

0.218327

Component 3; Livelihood Support 0.2081 0.2081

0.213110

Component 4; Pastoral Risk Early Warning and Response 0.1179 0.1179

0.018352

Component 5: Project Management and Institutional Support 0.3999 0.3999

0.416209

Projections as per Component 0.9992 0.9992

0.907855

Activities carried out under financial managementi. Fund Disbursement to DistrictsFunds were disbursed to 12 districts for district based activities under different componentsii. Activity: Financial Management Training

The activity objectives were; (i)To train district project implementers(12 Chief Financial Officers, 12 District Auditors, 12 District Coordinators, 12 Assistant M&Es and 12 District Project Accounts Assistants) in financial management of World Bank funded and (ii) to build the capacity of staff in project financial accountability requirements, reporting and AuditActual outputs achieved: 97% of the targeted staff attended the trainingiii. Financial SupervisionTeam from MAAIF Accounts and Audit units and NPCU carried out financial supervision in the districts aimed at strengthening districts in financial management iv. Annual AuditAnnual Audit was carried out for FY 2015/16 ending June 2016. This was carried out by external auditors from Auditor General’s office.

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6.0 Institutional Support Activities

i. Four(4) Instructional Support Missions by world bank have been done to RPLRP Uganda. This has strengthen the NPCU in coordination and management of the project in the following areas; Procurement, Financial management, coordination and regional project integration with Kenya and Ethiopia

ii. Two (IGAD) regional harmonization workshops organised by IGAD. This supported RPLRP Uganda in harmonising cross border project activities

iii. PASH meeting attended by NPCU staffiv. Social and Environment workshop organised by IGAD . Attended by Social and

safeguard specialists in Senegal. v. Two (2) di monitoring trainings organised by IGAD aimed at strengthening M&E

system in project countriesvi. Meetings organised by Ministry of Finance and World Bank. The meetings were

aimed at improving performance of world Bank funded projects in Uganda by different Ministries.

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Annex 1: Implementation Performance against Planned Project activities up to December 2016Detailed Work plan 2016

Components/Sub components/Activities Unit of measure

Annual planned targets

Annual Achieved

Means of verification

Description of action

Component 1: Natural Resources Management

A. Output: Regional / National Maps of Water Resources, uses and users refined and disseminated 1. Baseline study to identify water resources, uses and users /a Exercise 1 1 Report The activity was carried out in the 12

project districts

1. Formation and orientation of water user associations workshops 4

0

No report Identification of existing WUAs was done in 12 the districts. Formation of committees for new water points will be done after the new water points are constructed . Hence training is planned when committees are established

A. Output: Regional / national mapping of land resources and related uses refined and disseminate

1. Map Rangeland And Ecosystems With Trans Boundary Implications For Animal Movements

Mapping in Project Districts

12 12

MapsMapping completed and data is now available to produce rangelands and degraded areas maps.

3. Develop training manual for TOTs on rangelands Training manuals 60 0 No

ManualsNot completed

B. Rangelands and ecosystems with trans boundary implications rehabilitated /e Acres 80 0 Report Not Completed

1. Identify and map degraded rangeland sitesSites in Project Districts

12 12 Report Completed in 12 districts

5. Rangeland monitoring exercises /g Quarterly Visits 4 0 Report

Monitoring tools developed

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A. Output: Conflict prevention, management and resolution strategies and approaches harmonized

1. Identify and profile key stakeholders for securing access to natural resources Workshop 1 1

Report Completed in 5 project districts

4. Develop conflict mitigation platform /e platforms 125 Report 5 district level platforms established in in

Kaabong, Kotido, Moroto, Amudat and Kween districts

B. Policy and legal frameworks for secured access to natural resources supported

1. Facilitate implementation of rangeland and pastoralism policy /g consultative meetings Meetings 2 0 Minutes Not completed

Component 2; market access and trade A.Output: Regional marketing information system strengthened

i.Identify stakeholders in information management systems, grades and standards districts 12

12 Report

Established trade routes, grading systems and market information systems applied

B. Output: Regional trade policies and standards harmonized and simplified

i. Harmonization of LITS workshop Workshop 1 1Report Workshop attended in Nairobi

Kenya under IGAD support

C. Output: Regional animal diseases surveillance and laboratory network strengthened

Carry out disease reporting and networking, Workshop 1

1 Report Completed. DVOs across the country trained in three day workshop on emergency disease guidelines

Carry out disease surveillance Districts 7 7 ReportTrade sensitive disease status established around project and neighboring districts

Open up boundaries for the quarantine centers and holding grounds Districts 12

1

ReportCompleted to open boundaries of Ajesai Holding ground in Katakwi and other districts the exercise was going on.

Site screening and selection Sites in Districts

12 Carried out in 11 districts (Except Katakwi), and

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11 Report preliminary screening status established

C. Animal identification and traceability systems strengthened and harmonized System 1 0 Report Not completed

D. Develop capacity on market and trade /d Training workshops 12 0 Report Not completed

1. Training to enforce the agreements signed on resource sharing /e

Training workshops 2 0 Report Not Completed

Component 3; livelihood support A. Output: Disease and vector surveillance and control strengthened and harmonized /a

i. developed and designed sensitization materials and approaches for use during Tsetse and Tick control activities

Copies 6000 copies

6000 copies

MaterialsSensitization materials were Developed and used in the sensitization of communities

1. Training on recognition and reporting of diseases /b

Training workshops 2

2Report

Training targeted technical staff at the district and community levels in the use the latest technologies and approaches in T and T control/eradication and these were Entomologist, Vets, Para-vets and CAHWs. 40 staff from Kotido and 75 staff from Kaabong were trained.

A. Community sensitization campaigns /f Community meetings 25 25

Report Campaign meetings held in 25 sub counties in the districts of Kabong and Kotido

Treatment of cattle against trypanosomias by Application of pour on

No livestock 400 554 Report Treatment was applied on estimated 554

cattle from the two districtsB. Output: Drought tolerant food and feed crop technologies promoted i. Activity: Identification of drought tolerant high

yielding breeds(NARO) Meeting 2 2 ReportThe Project held discussions with NARO Nabuin center in Moroto to promote adaptive field based research

A. Alternative livelihood opportunities are identified by communities using participatory identification by communities

Communities 1200

1200 District Reports

Activity is going on in the district. District extension workers in communities are engaging communities to identify alternative livelihoods

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Component 4. Pastoral Risk Management system A. Output: Early warning systems strengthened and harmonized in the region /a

i. Strengthen the early warning system in project districts Meetings 12

12 Report

Meetings were held between MAAIF, Uganda National Metrological Authority and local governments on establishment of community Early Warning System in 12 districts.

ii. Monitoring of Early warning information in Karamoja Region

District field visits 12

11Report

This activity was undertaken in 11 districts. The drought early warning activities are being promoted by ACTED and FAO

iii. The training local governments in early warning and response mechanism for disaster risk management in ASALs.

Training workshop 1

1 Report

The Participants: 18 members of National Early Warning Committee and 12 District Agricultural Officers.

vi. Training of data collectors District Workshops 12 5 Report On going in all the project districts

v. Wealth breakdown visits to selected zones /s Visits 3 0 Report Not completed 6. Data collection in 5 zones in 12 districts /t Reports 12 0 Report Not completedComponent 5: project management and institutional supportA. Project management and coordination structures established3. Establish and operationalize national and district coordination mechanisms 1 1 Report Coordination and management structures

set up at Ministry and in all 12 districts4. Organize national and district project start-up workshops Workshops 13

13 M&E reports

Targeted National and district level stakeholders

5. Carry out regular staff and project stakeholder meetings Meetings 12 12 Meeting

MinutesStrengthening coordination and management of the project.

6. Establish and operationalize project steering committees (PSC) meetings 2

2 Minutes of steering committee meetings

Provided guidance to project management and approved annual work plan

7. Review and update project management documents (e.g. PIM) Workshop 2 0 PIM Not Completed To be reviewed with

district teams B. Integrated planning, M&E and learning (PMEL) System 1 M&E System established and Training of key

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system established1

system users to continue

1. Carry out regular physical monitoring and evaluation of project activities Visits 4

4

M&E Quarterly reports

Monitoring and evaluation NPCU processes doneDistrict activities started in December 2016

2. Annual review workshop Workshop 1 0Report Not completed but planned for February

2017

3. National project coordination unit supervisions Visits 4 4Reports Supervision by MAAIF done through

different units .District activities started in December 2016

6. Training of key staff and partners involved in project PMELF Workshops 2 1 Training

report

Training at national and district levels to continue after IGAD advanced training in Di monitoring to Countries

10. Operate complaint handling and grievance mechanism (IGG office) /m

Mechanisms 1 1 Report Process of establishing the mechanism in

advanced stages through of IGGC. Integrated knowledge management and communication system established System 1 1

System System established and Training of key users to continue System

2. Formulate an integrated KMC strategy at district, national and regional systems Contract 1 1 System

Not Completed but the process of System established and Training of key users to start in January to March 2017

1. Financial management and supervision at regional, national and district levels A. Financial supervision of project activities Quarterly 1 1 Report Completed in all the 12 districts

B. Annual audit Audit 1 1 Audit report

Completed for FY 2015/16

2. Prepare annual budgets in conjunction with M&E unit & districts

Work plan & Budget

2

2 Work plan s and Budgets

The Annual work plans for FY2015/16 & FY 2016/17 were developed and approved by National steering committee

3. Prepare monthly, quarterly, semi-annual and annual financial reports Quarterly 4 4 Quarterly

reportsCompleted

4. Training of staff in financial management / workshops

Workshop 1 1 Training

reportCompleted

27

E. Project safeguards implementation strengthened

1. Training of MAAIF/NPCU staff on integration of safeguards in

Workshop 1

1

Reports Both MAAIF and Agencies technical staff were trained in safeguards

2. Training of district staff, NGOs, CBOs on social and environment safeguards

Workshops 1 1 Report District and NGOs trained

Annex II: Results Monitoring Framework Project Development Objective (PDO): Enhance livelihood resilience1 of pastoral and agro-pastoral communities in cross-border drought prone areas of selected countries and improve the capacity of the sector country governments to respond promptly and effectively to an eligible crisis or emergency.

PDO Level Results Indicators C

ore

Uni

t of

Mea

sure

-m

ent Baseline

(indicate date/period)

Cumulative Target Values

Freq

uenc

y Data Source/Methodology

Responsibility for Data Collection Comments/ Definitions

Y1 Y2 Y3 Y4 Y5

1. Percentage death rate of livestock kept by agro-pastoral and pastoral households targeted by the project (cattle, goats)

% Drought year(avg.2009,2011) IPC IPC

(-10%)IPC + Survey

IPC(-20%) IPC + Survey

YR3 and YR5

IPC Report (biannual) for all

project years

Household Survey Annual RPLRP

Report on Y3 and Y5

IPC technical committee, MAAIF

CSA

Agree on years for drought year baseline

Cattle ?%Goats ?%

% Normal year (avg. 2008-2012)

IPC IPC(-10%)IPC + Survey

IPC(-20%) IPC + Survey

YR3 and YR5

IPC Report (biannual)


Report

IPC technical committee, MAAIF

CSA

Agree on years for normal year baseline

Cattle ?%Goats ?%

5. Volume and real value of animals and animal products cross-border traded in selected project

Drought year(avg.2009,2011)Live cattle - No.- UGSh

(+10%) (+20%) YR3 and YR5

DVO annual report


Report

Markets to be defined

1 Livelihood resilience under RPLRP is defined as: (i) sustained and maintained assets of pastoralists and agro-pastoralists and (ii) sustained and maintained means of making a living, both measured indirectly by death rate of livestock kept by agro-pastoral/pastoral households targeted by the project; and (iii) strengthened livelihood activities and income measured indirectly by improved income opportunities from livestock (in terms of volume and value of livestock products that are cross-border traded in selected project markets.

28


ore

Uni

t of

Mea

sure

-m

ent Baseline



Freq

uenc



Y1 Y2 Y3 Y4 Y5

markets. Live goats/sheep - No.- UGShRed Meat - KgNormal year(avg.2008-2012)Live cattle - No.- UGShLive goats/sheep - No.- UGShRed Meat- UGSh

(+10%) (+20%) YR3 and YR5

Markets to be defined


ore

Uni

t of

Mea

sure

-m

ent Baseline



Freq

uenc



Y1 Y2 Y3 Y4 Y5

7. Time lapse between early warning information and response reduced

Days Need to agree on/define type of event and type of response and establish baseline for each. Disaggregated by regional, national and local level.

8. Number of direct project beneficiaries of which (percentage) female

No. of HHs(%)

0(0%)

Y Household Survey Annual RPLRP

Report

PMU, district M&E officers

The indicator measures households benefitting of activities under component 1 and 3.

29

Intermediate Results Indicators C

ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc


Responsibility for Data Collection Comments

Y1 Y2 Y3 Y4 Y5

Intermediate Result 1: Infrastructures for improved access to water resources for pastoral and agro-pastoral communities realized and sustainably managed1. Number of water infrastructures along cross-border migration routes2 3 that are operational and sustainably managed

Question: only project built/rehabilitated infrastructures?

No. 2013(x=existing/ y=operational, sust. managed)Valley tanks (x/y)Boreholes (x/y)Shallow wells (x/y)

Y Meeting report of Water Users Committees

(WUC)

Monthly M&E report

WUC, District officers, RPLRP

M&E officers

The baseline should address:a) existing and b) operational/ sustainably managed.The target will include the infrastructures within the project area rehabilitated and newly built under the project

2. Number of pastoral households with improved access4 to water through project infrastructures rehabilitation and development

No. Baseline (not ZERO) is

required for Uganda

Q Meeting report of Water Users

Committees (WUC)

WUC, District officers, RPLRP

M&E officers

Intermediate Result 2: Pastoral and agro-pastoral land sustainably management increased

3. Land area (hectares) where sustainable land management practices have been adopted as a result of the project in shared rangelands5

No. 0 Project ME, DVO

2 “Operational and sustainably managed” is defined as “(i) infrastructure is delivering the intended benefits, (ii) is appropriately maintained (incl. a fully functional water management committee as applicable), and (iii) the resources are paid by users (water fees) for O&M of the infrastructure”. It will be measured through a % of collected water fees on the total fees requirement on yearly basis. The frequency of measurement will be: (a) 6 months after the completion of the investment, which will provide a sense of the speed for infrastructures to be operational, (b) on yearly basis as regular supervision; and (c) at the end of the project, which will assess its sustainability over time. 3It will be measured during drought and regular times (if possible).4Improved access to water defined as livestock water within a distance range (the distance is country specific. For Uganda is 5 Km) to water reduced to match with the available feed resources.5 The baseline for this indicator is expected to be zero. Sustainable Land Management practices include technologies (re-vegetation of rangelands, natural

30


ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc



Y1 Y2 Y3 Y4 Y5

Intermediate Result 3: Access to natural resources improved and secured

4. Number of platforms solving cross-border natural resources management conflicts formed and operational.

No. 0 6 6 12 (i.e., one per district?

)

Minutes of the committees

Project ME, DVO

Intermediate Result 4: Market infrastructures developed and market information system improved at the national and regional level

5. Number of regional or cross-border market infrastructures6 operational and sustainably managed7

Question: only project built/rehabilitated infrastructures?

No. 2013(x=existing/ y=operational, sust. managed)Markets (x/y)Slaughter facilities (x/y)Holding grounds (x/y) Quarantins stations (x/y)Laboratoires (x/y)

15+4 27+8 The baseline should present by category: a) existing and b) operational/ sustainably managed.The target will include the infrastructures rehabilitated and newly built under the project.

regeneration of trees or other vegetation, etc) and approaches (watershed plans, grazing agreements, closures, soil and water conservation zones, etc) to increase land quality.6 Disaggregated per type of infrastructures, and infrastructures include rehabilitated and new infrastructures.7The definition of “operational” will differ among the type of infrastructures. Some of the criteria might be that the infrastructure is delivering the intended benefits, is appropriately maintained, and the resources are allocated for future O&M of the infrastructure. It will be measured 6 months after the completion of the investment, which will provide a sense of the speed for infrastructures to be operational and will assess its sustainability over time.

31


ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc



Y1 Y2 Y3 Y4 Y5

6. Regional and national marketing information (price, diseases, markets opportunities) disseminated to partner countries in timely manners

Days -- Annual

Progress reportsIndependent study

M&E Officer IGAD to define what kind of activity/ies will be carried out and how IGAD’s activities would be linked to national level.

In general, timely manner is specific to the type of information.

Each country will need to define “timely manners” and establish a baseline for each type of information.


ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc

y

Data Source/Methodology


Y1 Y2 Y3 Y4 Y5

7. Number of users of regional and national marketing information8

No. IGAD Baseline and Targets at national level to be set depending on IGAD’s clarifications on the indicator above.

Intermediate Result 6: Policies, regulatory framework and capacity for traders enhanced

8. Number of regional protocols about sanitary and phytosanitary standards ratified by the three countries

No. IGAD to specify

IGAD decisio

n

Annual

Progress reports M&E Officer

9. Number of regulations and policies

No. IGAD to specify

IGAD decisio

n

Annual


8 Defined by number of…

32


ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc

y



Y1 Y2 Y3 Y4 Y5

on livestock identification and traceability harmonized between the three countriesIntermediate Result 7: Livestock health services at the regional, national and local level enhanced to support greater production and productivity

10.Number of suspicions of outbreaks of selected diseases of regional importance (PPR and FMD) reported and tested in central laboratories

No. PPR:FMD:

PPR:FMD:

PPR:FMD:

PPR:FMD:

PPR:FMD:

PPR:FMD:

Central Laboratory

Annual Report

U-PPT to find out (Central Lab 2012 report)

11.Percentage households targeted by the project satisfied with livestock health services9

% Y3, Y5

Client Satisfaction

SurveyProgress reports

(Y3 and Y5)

M&E Officer

Intermediate Result 8: New technologies and practices for food and feed production enhanced through demonstrations

12.Number of new technologies demonstrated and adopted in the project area

No. Annual

Progress reports M&E Officer Country Specific list of new technologies to be spelt out in the M&E section of respective CPD/ PIM

Demonstrated by the projectDefine “new” as fruit of research and / or as technology non existing in the targeted area

Intermediate Result 9: Alternative livelihood activities and sub-projects for livelihood diversification10 realized and sustainably managed.

9 Disaggregated per type of services (vaccination, etc) and type of animals.10 Sub-project for diversification include agriculture, fishery, livestock, IGAs, etc.

33


ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc

y



Y1 Y2 Y3 Y4 Y5

13.Number of alternative livelihood activities and sub-projects realized and sustainably managed11 2 years after initial investments12

No Annual


Intermediate Result 10: Regional, national and local early warning and response mechanisms for disaster risk management improved

14.Reliable13 information14from Early Warning System (EWS) disseminated timely15

Yes/No Annual

EWS reports, Project Progress

reports

M&E OfficerNPCU, National EW

Committee

Intermediate Result 11: Effective disaster risks management policies operational and contingency plans available

1. 20. Number of legislations and policies mainstreamed and institutionalized

No Annual

Progress reports M&E Officer Legislations and policies to be identified

2. 21. Contingency plans and strategic reserves in place

No Annual


3. 22. Share of contingency plans costs financed through budget allocation by

No Annual


11 The definition of “sustainably managed” will differ among the type of sub-projects. A definition will have to be developed per type of sub-projects.12 Disaggregated by type of subprojects.13 Sound and credible in a format understandable for targeted stakeholders. It will need to be further defined.14 Disaggregated by region, countries, districts, communities, policy makers, government staff, partners (to be refined) – this may be difficult at regional level. 15 The information is available early enough to prepare a response for each stakeholders

34


ore Unit of

Measure-ment

Baseline (indicate

date/period)


Freq

uenc

y



Y1 Y2 Y3 Y4 Y5

countries4. 23. Funds

immediately available to respond to a major disaster

N/A N/A Annual

Progress Reports PMU

35

Documents

EXECUTIVE SUMMARY UG RPLRP Annual... · Web viewPASH meeting attended by NPCU staff Social and Environment workshop organised by IGAD . Attended by Social and safeguard specialists