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Offices: Chicago | Cleveland | Washington D.C.
Executive Assistant (EA) to the President and CEO
Position Posting
The Executive Assistant provides organizational and creative
support to the President and
CEO (CEO) and other Cleveland staff in the Cleveland office. The
EA is responsible for the
CEOs scheduling and helping to manage the CEOs workflow and
project management. The
EA assists with technology and social media, speech writing,
research, event planning, project
management, and visual presentations. The EA also provides
support to other Cleveland staff
in grant and report writing, research, marketing, communications
and website management.
Please note that this position is part-time, and requires 15-20
hours per week.When possible, the EA will work in the Cleveland
office, but working remotelysometimes will be necessary and
appropriate. The ideal candidate is a work-study undergraduate or
graduate student.Overriding CEOs for Cities Teamwork Principle
The smaller the organization, the more important it is that team
members think on their feet,
adapt quickly to shifting priorities, and do whatever it takes,
regardless of role or position, to
get things done. Great CEOs for Cities team members know that
when there's a problem, issue,
or project that needs help and support, to jump in to helpeven
if it's not in their job
description.
Division of Responsibilities
70% Support the President/CEO
15% National and Regional Meeting Event Support
15% Additional Responsibilities
Support the President/CEO (70%)
Direct all the day to day and long-term strategic scheduling for
the CEO using OutlookCalendar, and coordinate all travel logistics
for CEO (in conjunction with travel
agency)Note: approximately 30-60% of the EAs responsibilities
are scheduling related
in any given week.
Help organize and manage the CEOs reactive and proactive work
flow - develop andmaintain an ongoing workflow management system
that tracks all calls to be returned
and scheduled, meetings to be scheduled, all items that require
follow up, and ongoing
and future projects
Take notes in all meetings and calls with CEO Ensure prompt and
appropriate follow-up to all meetings, calls, and matters during
and
7/29/2019 Executive Assistant Part-Time Job Posting
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immediately after travel for CEO
Record contact information from all business cards within 24
hours of receipt Process all travel reimbursements Assist CEO with
preparation of PowerPoint presentations and speeches Occasionally
travel with President and CEO or other staff if possible
National and Regional Meeting Event Support (15%)
Assist in planning CEOs for Cities local, regional , and
national meetings Organize regular calls with key constituents in
the event-planning process Coordinate the master timeline of
planning and execution of the event (including mass
mailings, speaker briefing, program creation, and event
evaluation)
Ensure that the CEO is aware of all choices made in the
processAdditional Responsibilities (15%)
Serve as a copy-editor for CEOs for Cities publications
(ReThink, event emails, etc.) Assist other staff with scheduling
when necessary Assist in grant and report writing and research
Assist with public policy research Assist in development of
branding materials such as brochures, videos, etc. Assist in
development of CEOs for Cities website Recruit, mentor and manage
an intern
Qualifications
High level computer/technology, social media, and PowerPoint
skills required High level knowledge of Outlook Calendar required
Graphic Design skills strongly preferred Very creative and
entrepreneurial Excellent written and verbal communication skills
Willingness and ability to occasionally travel with the CEO to a
wide variety of
American cities
A strong, flexible team player with a positive attitude, open to
new ideas and change A willingness to assist all members of the
team whenever necessary Strong work ethic that demonstrates
willingness to work beyond 8:30am 5pm
whenever necessary
A self-starter who initiates projects, makes suggestions, and
generates new ideas Strong organizational skills with a keen
attention to detail Strong copy-editing abilities for CEOs for
Cities publications Ability to multi-task and prioritize pressing
work effectively Ability to recruit and manage interns and
volunteers
Interested parties should forward cover letter, resume, and
reference list to
[email protected].
