Excise and Taxation Govt. of Haryana MMPCT Manual_Regular_Dealer_VAT.pdf · Excise and Taxation Govt. of Haryana Plot I-3, Sector 5, Panchkula, ... A value-added tax (VAT) ... Dealer

HETD User Manual – VAT Regular Dealer Registration Page 1

Excise and Taxation Govt. of Haryana

Plot I-3, Sector 5, Panchkula, Haryana

MMPCT (Mission Mode Project – Commercial Taxes)

User Manual

Registration

Regular Dealer

HVAT & CST Act

Wipro Limited


Table of Contents

1. Introduction ................................................................................................................................. 3

2. Regular Dealers ............................................................................................................................ 3

2.1. Utility Tool ............................................................................................................................ 3

3. Registration (Sign Up) and Login Process .................................................................................. 12

a. Registration (Sign Up) Process ........................................................................................... 12

b. Login Process ..................................................................................................................... 14

4. Submission of online Registration application .......................................................................... 17


1. Introduction A value-added tax (VAT) is a form of consumption tax. From the perspective of the buyer, it is a

tax on the purchase price. From that of the seller, it is a tax only on the value added to a

product, material, or service

In Registration process, there are 3 types of classification of applicants who can obtain

registration under the HVAT Act, 2003 & CST Act, 1956

A. Regular Dealers under Haryana Value Added Tax Act, 2003 & CST Act

B. Casual Dealers under Haryana Value Added Tax Act, 2003

C. Persons liable to obtain Tax Deduction at Source Account No. (TDSAN) in the capacity

of a contractee under HAVT Act, 2003

Applicants applying for Regular Dealers and Casual Dealers can apply in 3 scenarios

Applicant fills form in utility, attaches digital signature, uploads XML & Documents

Applicant fills form in utility, uploads XML & Documents, submits signed form and

documents to the department

Applicant does not have access to internet & uses departmental facilities

2. Regular Dealers

2.1. Utility Tool

1. The dealer has to download the registration form using – Dealer Utility Tool-Registration link

from the portal.


2. Once the dealer downloads the utility, Unzip the folder and click on run.bat file.

3. Once clicked on run.bat file, a window will open. Selects the relevant tax type as Haryana

Value Added Tax (HVAT) & Central Sales Tax (CST), and click on Registration Regular Dealer

and you can create new registration form by clicking on Create New Form.


4. The dealer will define the path and save it.

5. In the utility form, the dealer is required to fill the information/details as provide by the

dealer in hard copy of the form VAT A1 (along with the relevant annexures) and the CST form

after reading the instructions carefully.

VAT A1 (Form)


CST (Form)

Points to remember while filling the form:-

1. Once you click on Validate button available at the end of the form, it will display error

message if all mandatory fields are not filled. Unfilled mandatory fields will show as red marked.

(It is mandatory to validate each form to confirm all mandatory fields have been complied

with).


2. Once you click on Validate button available at the end of the form, it will show Validate

message as below if all mandatory fields are filled. (It is mandatory to validate each form to

confirm all mandatory fields have been complied with).

3. Details can be added into table using Save button only if all fields related to respective table

are filled else it will show error message.


4. Multiple details can be added to the table if required.


5. You can view or edit any details of table by click on check box and then View / Edit button

available at start of row in table then save it again by clicking on Save button.

6. To remove any name appearing in the Annexure I/V table, applicant should delete the

corresponding entry in the table at serial number 22/23 of Form VAT A1.


7. The form can be filled with or without the use of Digital Signatures.

With digital signatures:-

Without digital signatures:-


7. Once the details are captured in the form, the dealer is required to click on Validate and

Generate XML tab. In case of any error in the form, error screen will pop up on clicking Validate

and Generate XML tab and the dealer will be required to resolve the error.

Once the details are captured in the form, the dealer is required to click on Validate and

Generate XML tab, if no error occurs then select the path to save the final xml and click on save

button.


Once final xml will be saved, confirmation message will be displayed.

Further please note that the fields for signatures in VAT A1 and Annexures I & V will have

browse option to upload and attach digital signatures to the form in the utility itself. Since

digital signatures are not attached, FCO will have to verify the signatures on the printout of the

form submitted by the dealer.

3. Registration (Sign Up) and Login Process This section briefs about how FCO will create temporary user account for the dealer and

subsequently login into the website for doing transactions with respect to VAT-CST.

a. Registration (Sign Up) Process

The prospective Dealer has to create their Registration. This will be the first step in which they

have to provide their contact email address and mobile number. The Email ID and Mobile

numbers are important because all future communication will be made either through email or

through mobile. So, it is mandatory that the Dealer register themselves with correct Email ID

and Mobile numbers in order to avoid any confusion. The Email ID and the mobile number

should be unique. The Email ID will be used as Login Username by the Dealer during all future

processing. Any communications with the department, the Dealer are expected to mention this

Email ID and Mobile number. The first time Password for the Dealer will be sent to this Email ID.

The Email ID should match with the email id mentioned in VAT A1 form.

Steps for creating Temporary user account by a Dealer

1. Open www.haryanatax.gov.in website.

2. Click on the New User Registration link.

http://www.haryanatax.gov.in/


3. A new page will be opened where in the FCO has to enter the following details:

a. Name of Dealer

b. Name of business

c. Valid Email ID of the Dealer (To be confirmed once again)

d. Mobile Number of the Dealer

4. After entering all the details, the User has to click the Create Account button.

5. The System will then generate the Login ID along with a dynamic one time password.

6. On successful Registration, an email with the dynamic one time password will be sent to

the registered Email ID and Mobile number.


7. Clicking on the Home button will take you to the Home page of the website.

b. Login Process Once the Dealer is registered successfully for temporary account, they will receive an email and

SMS indicating that the Login was created successfully along with an auto generated Password.

The Dealer should use this User ID (Registered Email ID) and Auto generated Password to login

into the website. On successful login the Dealer will be prompted to change their password.

The Password will be created satisfying the following conditions:

1. Password should be of minimum 8 characters.

2. Password should contain minimum one Capital Letter (A-Z) or small Letter (a-z)


3. Password should contain minimum one special character ($,#,@,&,%,^,*,)

4. Password should contain minimum one number (0-9)

Once this password is created successfully, the system will send an email to the registered Email

ID mentioning the successful change of Password. The Dealer then has to login using the newly

created password.

Steps for Logging into the website

1. Open www.haryanatax.gov.in website.

2. Login using the User ID and Password mentioned in the Email.

3. Enter the captcha code appearing on the screen.

4. On successful login, the user will be shown the page to Change Password.

http://www.haryanatax.gov.in/


5. The user is expected to enter the following to change password.

a. User ID

b. Old Password

c. New Password (To be confirmed once again)

6. The user has to enter the new password such that all the password creation condition

should be satisfied.

7. Once the user enters all the details, they should click on Submit button, it will ask for

confirmation to proceed to change the password.

8. Once clicked on OK button, the system will then show the following message.


9. User has to click on the Ok button, which will take them to the Home page.

4. Submission of online Registration application

a. Dealer Submits Online Form, Scan & Upload Documents with or without Digital Signature

1. To upload the XML in the portal, the dealer will login to the temporary user account,


2. Select the Type of registration as VAT and CST and click on Proceed button.

3. Further dealer will click on Upload XML tab to upload the xml. Dealer needs to click on

Browse to select the xml file and upload the same.


4. A reference number will be generated after successful upload of XML.

5. Once the xml is uploaded, the link to upload the scan copy of the mandatory documents will

be enabled. On clicking button – Proceed, the dealer will be required to select the applicant

name and upload the mandatory documents along with the digital signatures.

6. Dealer may also upload additional documents. In case digital signatures are not attached, the

documents will be physically signed and submitted by the dealer. Applicant is required to attach

the mandatory documents and click on button – Upload document after attaching the digital

signatures.


After all mandatory documents will be uploaded; the applicant’s name along with checklist of

mandatory documents will appear. In case the digital signatures are not available, applicant will

be requied to provide the signed copy of the print of the form at the comcerned FCO.

Note: The applicant will submit CST Form A (in case digital signatures are available) & VAT A1,

CST Form A and signed documents (in case digital signatures are not available with the

applicant) at the facilitation center of the department within three (3) days. The facilitation

center operator (FCO) may also scan documents if the applicant has not scanned them (in case

digital signatures are not available with the applicant).


7. The applicant will then make payment for fees of registration of Rs 100 and Rs 25 (for HVAT &

CST Act respectively) either through

a. e-payment or

b. Dealer will generate a challan to deposit the fee at bank/treasury.

Note: In case of challan, post payment at the bank, the applicant will re-login in the

temporary account to update details of Bank CIN No and date.

For example, in the attached screenshot- the applicant will be required to select the Mode of

Payment and Bank and click on Submit button.

Once dealer click on Submit button, another screen will get open to update the payment

details.


8. Once successful e-payment is made or the applicant will be required to update the payment

details of challan, the applicant will be able to proceed for submission of registration

application.

Dealer will be required to update the payment details and upload the challan copy.

9. Before submission, the applicant will be able to preview VAT A1 form along with Annexure I

and Annexure V, In case he wishes to make any correction, he will update the xml in utility and

will upload it again.


10. Dealer will click on Submit button to submit the application form. System will ask for

confirmation message to proceed. Clicking on OK will lead to generation of Acknowledgement

Receipt.

Note: - If all documents are digitally signed then Acknowledgement number will be generated in

acknowledgement receipt as below.

Note: - If all documents are not digitally signed then Acknowledgement number will not be

generated in acknowledgement receipt.


12. Further the documents submitted without digital signatures are also required to be filed at

FCO.

For example, in the following screenshot, reference no. - RG06110100007385 is generated

which can be used for future reference at FCO. Dealer will be required to submit the forms and

documents which are not digitally signed at FCO.

Concerned FCO will verify the application based on Reference no and approve the same.

13. Further the application will be forwarded for further processing to the Assessing Authority

of the concerned ward.

14. The assessing authority will the issue a surety notice directing the applicant to submit

sureties for the respective acts (HVAT & CST).

15. If there is any discrepancy observed in the application, the assessing authority will issue a

discrepancy notice to the applicant directing him to submit required information/documents.


16. The status of the application in temporary user login will be changed to - deficiency

communicated.

The dealer will again upload the xml or/and documents to comply the deficiency

communicated.

16. The dealer will be required to submit the response to the notices issued by the department.

Once the dealer submits in the required documents as mentioned in the discrepancy notice, the

status will be changed to “Deficiency complied”.

If the Assessing Authority is convinced that there are no discrepancies in the application, he will

approve the application for registration and TIN will be generated. The status of the application

will turn “Accepted”. An e-mail and a SMS will be sent to the dealer informing him about the TIN

Generation. The e-mail will include a one-time password for the dealer to access his dealer login

at the portal. The dealer will have to change his password on 1st time login.

In case the Assessing Authority, after providing ample opportunity to the dealer, rejects the

Registration Application, the assessing authority will issue a Rejection order. The status of the

application will turn “Rejected”. The rejection order will be printed in the login of the Assessing

Authority. The RO will send the rejection order by registered post to the address of the dealer.

An e-mail and SMS will also be sent to the dealer informing the same.

Note:

1. If the applicant fails to submit signed copy of the forms/mandatory documents/CST Form to

the FCO (Incase documents not digitally signed) within 5 days, the registration request will be

automatically scraped by the system. An email/sms will be sent to the applicant informing his

request has been scrapped and the user account created has been disabled.


2. In case the applicant fails to comply with any notice issued by the assessing authority, within

the stipulated time of 10 days, the assessing authority will be able to either file the application

by issuing an order or he will be able to re-issue notice to the dealer to further proceedings.

3. Checklist of mandatory documents for regular dealer registration

a. List of Documents to be submitted by all applicants

1. Copy of Business Premises Site Plan

2. Photo of the front of the premises depicting parts of the premises on left and right.

3. Copy of Bank Account Proof (Bank Statement/Cancelled Cheque)

4. Proof of Self Owned Business Premises/Lease Agreement (in case of Rented Premises)

5. Proof of Import or Export in cases where liability to obtain registration arises due to

import or export of goods into the state.

6. Affidavit (If required)

7. Map of Business Premise

8. Proof of Payment of registration fees

b. Documents eligible as residence proof

i. Copy of proof for ownership of residence place

ii. Copy of the Pass port

iii. Copy of the election card

iv. Copy of driving license

v. Copy of UID Card

c. Documents eligible as identity proof:

i. Copy of PAN card

ii. Copy of the passport

iii. Copy of the election card

iv. Copy of driving license

v. Copy of UID card

vi. Copy of ration card with photo

vii. Bank pass book with photo

viii. Any document issued by govt. having photo

d. Documents to be submitted by the person who is applying for registration-

i. Copy of PAN card

ii. Passport Size Photograph

iii. Copy of Residence Proof * (Passport, UID (Adhar Card), Voter ID Card, Driving License

or Bank Pass Book/Statement with Photo)

iv. Power of Attorney or Authorization Proof in case of Authorized Signatory

e. Documents to be submitted by the authorized manger

i. Passport Size Photograph

ii. Copy of Residence Proof * (Passport, UID (Adhar Card), Voter ID Card, Driving License

or Bank Pass Book/Statement with Photo)


iii. Copy of Identity Proof * ( PAN Card, Passport, UID (Adhar Card), Voter ID Card,

Driving License, Bank Pass Book with Photo or Ration Card with Photo )

iv. Power of Attorney or Authorization Proof for appointment as Authorized Manager.

b. Registration process - Dealer does not have access to internet & use departmental

facilities

1. Blank registration forms VAT A1 & CST A under both HVAT Act & CST Act will be

available at the portal of the department for download and printing. Hard copies of such

forms will also be available at the department premises. The application form will also

contain checklist of all documents required.

2. The applicant will fill the mandatory information in respective forms.

Note: All signatories (including applicants and authorized managers) will be required

provide their personal details and signatures in respective Annexures I & V.

The primary applicant as per the table will be required to provide his signature in the

declarations section of VAT A1. In case of partnership, all partners will also to provide

their signatures.

3. The applicant will submit the forms VAT A1 (along with annexures) & CST A and copies

of all mandatory documents to the FCO.

4. FCO will create temporary user account for the dealer.

5. FCO will fill all the information on the behalf of the applicant in the utility, scan the hard

copies of all documents submitted, through his login.

6. Further FCO will upload XML, and provide 2 copies of the digitized form along with

payment challan to the applicant, the applicant will check if the details in the digitized


form are correct and return a signed copy as consent of correctness of details in the

digitized form.

7. Further the dealer will make the payment of registration fees at the bank and will

provide proof of payment to the FCO. The applicant will also be able to use court fee

tickets to pay the registration fees.

8. The FCO will update the payment details and will submit the form; the system will

assign the e-mail ID as user name to the temporary user account. An e-mail will be sent

to the email id containing a system generated One Time Password.

9. The FCO will provide an acknowledgment receipt for the forms/documents submitted

10. The application will appear in the login of Departmental Official - Receiving Officer

(RO)/State Taxation Assistant; the RO will assign the ward and forward the application

to the Assessing Authority of the concern ward for further processing.

Note: If the applicant fails to furnish payment proof to the FCO within 5 days, the registration

request will be automatically scraped by the system. An email/SMS will be sent to the dealer

informing his request has been scrapped and the user account created has been disabled.