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Excel Lesson 15 Working with Auditing and Analysis Tools. Microsoft Office 2010 Advanced. Cable / Morrison. Objectives. Use the Trace Precedents feature. Use the Trace Dependents feature. Use the Trace Error feature. Check for errors in functions. - PowerPoint PPT Presentation
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Excel Lesson 15Working with Auditing and Analysis
Tools
Microsoft Office 2010 Advanced
Cable / Morrison1
Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced2
Objectives
Use the Trace Precedents feature. Use the Trace Dependents feature. Use the Trace Error feature. Check for errors in functions. Perform a what-if analysis using the Goal
Seek feature.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Objectives (continued)
Create a scenario. View the scenario summary. Consolidate data. Create a one-way data table.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced4
Vocabulary
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audit consolidating dependent precedent Scenario Manager tracer arrow
Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced5
Introduction
Excel offers many tools to:– Check for accuracy in formulas– Solve problems with formulas– Analyze existing data
Trace Precedents Trace Dependents Trace Error
Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced6
Introduction (continued)
Error Checking Goal Seek Scenario Manager Data Table
Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Using Trace Precedents
When you audit something, you are checking it for accuracy.
The Trace Precedents feature finds the cells that are used in a function.
Precedents refer to cells that supply the values used in a function.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Using Trace Precedents (continued)
Example of trace precedents
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Using Trace Dependents
The Trace Dependents feature works by locating formulas and/or functions that depend on the value in a selected cell.
If you select a cell containing data and then click the Trace Dependents button:– A tracer arrow is drawn from the selected cell,
called the dependent, pointing to the cell with the function.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Using Trace Dependents (continued)
Average function depends on cells with tracer arrows
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Using Trace Error
To locate the source of an error, click the cell with the error and then click the Trace Error command.
Excel displays an information icon next to the cell with an error status.– Click the icon to see a list with options on how to
resolve the error.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Using Trace Error (continued)
Function error traced
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Checking for Errors
The Error Checking feature is used to check all of the formulas and functions in a worksheet that has a lot of data.
When an error is located, the Error Checking dialog box gives information about the error.
If no errors are found, a dialog box lets you know that the error check for the worksheet is complete.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Checking for Errors (continued)
Error Checking dialog box
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Performing a What-if Analysis Using the Goal Seek Feature
The Goal Seek feature finds the unknown value you need in order to accomplish your goal.
The Goal Seek feature is referred to as a “what-if” analysis tool.
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Goal Seek dialog box
Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Creating Scenarios
The Scenario Manager performs a “what-if” analysis that lets you change several cells of data.
The Scenario feature is another type of “what-if” analysis.
Scenarios are sometimes used to view various changes in expenses.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Creating Scenarios (continued)
Scenario Manager dialog box with scenarios
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Viewing the Scenario Summary
The Scenario Manager lets you view the created scenarios in a formatted report on a separate worksheet.
Excel automatically names the new worksheet Scenario Summary.– Excel also applies formatting to the data.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Viewing the Scenario Summary (continued)
Scenario Summary worksheet
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Consolidating Data
In Excel, consolidating involves bringing data from several worksheets together into one worksheet.
You can choose various functions to use when consolidating.– Examples: Sum, Average, etc.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Consolidating Data (continued)
Completed Consolidate dialog box
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Creating a One-Way Data Table
A one-way data table uses one function to change cells that use this function.
22Example of a one-way data table
Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Summary
In this lesson, you learned: The Trace Precedents feature finds the cells
that are used in the function. The Trace Error feature locates cells that are
used in a formula to assist in identifying the source of an error.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Summary (continued)
The Trace Dependents button works by locating formulas or functions that depend on the value in a selected cell.
If a cell containing a formula has an error, the Trace Error feature displays the cells used in the formula.
You can check for errors throughout an entire worksheet, using the Error Checking feature.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Summary (continued)
The Goal Seek feature can perform a “what-if” analysis based on a single function.
The Scenario Manager performs a “what-if” analysis and lets you view the results based on changing several cells of data.
You can view scenarios in the scenario summary.
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Excel Lesson 15
Cable / Morrison Microsoft Office 2010 Advanced
Summary (continued)
Data from multiple worksheets can be totaled using the Consolidate feature.
A one-way data table shows various results for a function within a range of cells.
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