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8/4/2019 Excel Course Training 2
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EXCEL COURSE TRAINING
NET OPTI
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Course Outline Session 1
Commonly Used Shortcut keys
Entering Data and Selecting Cells Cell References Entering Numbers and Text Entering Formulas Entering Same Data into Several Cells at once
Entering and Editing Same Data on Multiple Worksheets Automatic Filling-in of Repeated Entries
Creating Formulas Commonly Used Formulas
Lookup and Reference functions
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Course Outline Session 2
Commonly Used Formulas
Logical Functions Math and Statistical Functions Text and Information Functions
Session 3
How to cascade formulas Pivot Table Charts
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Course Outline Sessions 4 & 5
Hyperlink Macro functions Other excel functions and sample exercises
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COMMONLY USED FORMULAS
LOGICAL FUNCTIONS
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Commonly Used Formulas Logical functions
AND OR NOT IF
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AND Returns TRUE if all its arguments are
TRUE, and FALSE if at least one of its
arguments is FALSEAND (logical1, logical2,)
Logical1, logical2, are 1 to 30 conditions thatcan be tested if TRUE or FALSE
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OR Returns TRUE if any argument is TRUE,
and FALSE if all its arguments are FALSE
OR (logical1, logical2,) Logical1, logical2, are 1 to 30 conditions that
can be tested if TRUE or FALSE
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NOT Reverses the value of its argument (TRUE
if argument is FALSE or FALSE if the
argument is TRUE) NOT (logical)
Logical is a condition or value that can beevaluated if TRUE or FALSE
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IF Returns a value if the condition is TRUE
and another value if the condition is FALSE
IF(logical_test,value_if_true,value_if_false) Logical test is any value or expression that can
be tested if TRUE or FALSEValue if true logical value, text, number or
formula that is returned if logical test is TRUEValue if false logical value, text, number or
formula that is returned if logical test is FALSE
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COMMONLY USED FORMULAS
MATH and STATISTICAL
FUNCTIONS
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Commonly Used Formulas Math and Statistical functions
ROUND ROUNDDOWN ROUNDUP SUM
SUBTOTAL SUMIF
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Commonly Used Formulas Math and Statistical functions
COUNT COUNTA COUNTIFAVERAGE
MAX / MIN
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ROUND Rounds a number to the specified number
of digits
ROUND(number,num_digits) Number number to be rounded Num digits number of places a number is to
be rounded 0 rounding to the nearest integer + digit rounding to the right of decimal point - digit rounding to the left of decimal point
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ROUNDDOWN Rounds a number down toward zero ROUNDDOWN(number,num_digits)
Number number to be rounded Num digits number of places a number is to
be rounded 0 rounding to the nearest integer
+ digit rounding to the right of decimal point - digit rounding to the left of decimal point
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ROUNDUP Rounds a number up away from zero ROUNDUP(number,num_digits)
Number number to be rounded Num digits number of places a number is to
be rounded 0 rounding to the nearest integer
+ digit rounding to the right of decimal point - digit rounding to the left of decimal point
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SUMAdds all the numbers in the specified range
of cells
SUM(number1, number2,..) Number1,.. 1 to 30 arguments for which the
sum is to be derived
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SUBTOTAL Returns a subtotal in the list or database SUBTOTAL(function_num,reference1,refe
rence2..) Function num:
1 AVERAGE 6 PRODUCT
2 COUNT 7 STDEV3 COUNTA8 STDEVP
4 MAX 9 SUM
5 MIN 10 VAR
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SUBTOTAL Ref1,ref2,.. are 1 to 29 ranges or references
for which you want the subtotal
REMARKS SUBTOTAL will ignore all hidden rows resulting
from a list being filtered
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SUMIF Adds the cells specified by a given criteria SUMIF(range,criteria,sum_range)
Range range of cells you want evaluated Criteria is the criteria in the form of number,
text, or expression that defines which cells willbe added
Sum_range - are the actual cells to sum
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COUNT COUNT gets the number of entries in the
number field or range
COUNT(value1,value2,..) Value1,value2,.. are 1 to 30 arguments that
contain a variety of data, but only numbers,dates or text representations of numbers are
counted
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COUNTA COUNTA gets the number of entries in the
number field or range that are not empty
COUNTA(value1,value2,..)Value1,value2,.. are 1 to 30 arguments that
contain a variety of data, all non-blank cellsincluding empty text are counted
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COUNTIF COUNTIF counts the number of cells that
meet the given criteria
COUNTIF(range,criteria) range is the range from which you want to
count cells Criteria is the criteria in the form of number,
text or expression that defines which cells tocount
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AVERAGEAVERAGE returns the average or arithmetic
mean of the arguments
AVERAGE(number1,number2,..) Number1,number2,.. are 1 to 30 numeric
arguments for which you want to get theaverage. Only numbers are to be averaged. The
rest (text, empty cells, logical expressions, errormessages) will be ignored.
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MAX/MIN MAX returns the largest value in a set of
values
MIN returns the smallest value in a set ofvalues
MAX(number1,number2,..)
MIN(number1,number2,..) Number1,number2,.. is 1 to 30 numbers from
which you want to get the maximum orminimum value
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COMMONLY USED FORMULAS
TEXT and INFORMATION
FUNCTIONS
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Commonly Used Formulas Text and Information functions
IS Functions ISODD/ISEVEN CONCATENATE REPLACE
SUBSTITUTE
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IS Function Returns TRUE or FALSE if the worksheet function
is satisfied or not. ISBLANK(value)
value refers to empty cell ISERR(value)
value refers to any error value except #N/A
ISERROR(value)
value refers to any error value (#N/A, #VALUE!, #REF!,#DIV/0!, #NUM!, #NAME?, or #NULL!)
ISLOGICAL(value) Value refers to a logical value
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IS Function ISNA(value)
Value refers to the #N/A (value not available) error value
ISNONTEXT(value) Value refers to any item that is not text. (Note that this
function returns TRUE if value refers to a blank cell.)
ISNUMBER(value) Value refers to a number.
ISREF(value) Value refers to a reference. ISTEXT(value)
Value refers to text.
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ISODD/ISEVEN ISODD(number)
returns TRUE if value is odd.
ISEVEN(number) returns TRUE if value is even.
Number is the value to test. If the number isnot an integer, it is truncated.
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CONCATENATE Joins several text strings into one text
string.
CONCATENATE(text1,text2,..) Text1,text2, - are 1 to 30 text items to bejoined into a single text item. The text items canbe text strings, numbers, or single-cell
references. The & operator can be used instead of
CONCATENATE to join text items.
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REPLACE Replaces part of text string, based on the number
of characters you specify, with a different textstring.
REPLACE(old_text,start_num,num_chars,new_text) Old text is text in which you want to replace some
characters. Start_num is the position of the character in old text
that you want to replace with new text.
Num chars is the number of characters in old text thatyou want REPLACE to replace with new text.
New text is the text that will replace characters in oldtext.
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SUBSTITUTE Substitutes new text for old text in a text string. SUBSTITUTE(text,old_text,new_text,instance_num)
Text is the text or the reference to a cell containing
text for which you want to substitute characters. Old text is the text you want to replace. New text is the text you want to replace old text with. Instance num specifies which occurrence of old text
you want to replace with new text. If you specify
instance num, only that instance of old text is replaced.Otherwise, every occurrence of old text in text ischanged to new text.
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END OF SESSION 2