Excel 2000 Advanced Exercise Pack

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EXERCISE PACKExcel 2000 - Advanced

ContentsINSTALLING THE SAMPLE FILES INTO A FOLDER........................ ......................... ............... 1

INSTALLING THE SAMPLE FILES ......................... ........................ ......................... ........................ .. 1 TEMPLATES AND STYLES........................... ......................... ........................ ......................... .. 3

CREATING TEMPLATES ...................... ......................... ........................ ......................... ............... 3 USING TEMPLATES ....................... ........................ ......................... ........................ .................... 3 CREATING STYLES........................ ........................ ......................... ........................ .................... 3 APPLYING STYLES ........................ ........................ ......................... ........................ .................... 3 EDITING STYLES ...................... ......................... ........................ ......................... ........................ 4

IMPORTING DATA....... ......................... ........................ ......................... ........................ ............ 5 USING THE TEXT WIZARD ....................... ........................ ......................... ........................ ........... 5 USING MICROSOFT QUERY ..................... ........................ ......................... ......................... .......... 6

“WHAT IF?” UTILITIES..................... ......................... ........................ ......................... ............. 13 GOAL SEEK......................... ........................ ......................... ........................ ......................... .. 13 GRAPHICAL GOAL SEEKING ........................ ......................... ........................ ......................... .... 14 USING THE SCENARIO MANAGER...................... ........................ ......................... ........................ 17 USING SOLVER........................ ......................... ........................ ......................... ...................... 20

MACROS AND CUSTOM CONTROLS..................... ......................... ........................ ............... 25 RECORDING AND RUNNING MACROS – STORED IN A PARTICULAR WORKBOOK............................... 25 RECORDING AND RUNNING MACROS – WHICH CAN BE USED GLOBALLY ........................................ 25 CREATING A BUTTON IN A WORKSHEET AND ASSIGNING A MACRO TO IT ........................................ 26 TO CREATE A BUTTON AND ASSIGN A MACRO TO IT ........................ ......................... ...................... 26

CUSTOMIZING EXCEL..................... ........................ ......................... ......................... ............. 27 CUSTOMIZING EXCEL 2000 VIA THE OPTIONS DIALOG BOX ...................... ........................ ............. 27 CUSTOMIZING TOOLBARS ....................... ........................ ......................... ........................ ......... 27

SECURITY AND PROOFING WITHIN EXCEL................................... ......................... .............. 29 USING THE SPELL CHECKER ....................... ......................... ........................ ......................... .... 29



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SHARING WORKBOOKS ..................... ......................... ........................ ......................... ............. 29 SETTING DATA VALIDATION FOR A RANGE OF CELLS ....................... ........................ ...................... 29 SETTING INPUT MESSAGES ..................... ........................ ......................... ......................... ........ 30 DISPLAYING INPUT MESSAGES..................... ......................... ........................ ......................... .... 30 SETTING ERROR ALERTS........................ ........................ ......................... ........................ ......... 30 DISPLAYING AN ERROR ALERT ..................... ......................... ........................ ......................... .... 31 WORKBOOK PASSWORD PROTECTION - SPECIFYING AN OPENING PASSWORD ................................ 31 USING THE “READ-ONLY RECOMMENDED” OPTION ........................ ......................... ...................... 31 REMOVING A PASSWORD FROM AN EXCEL WORKBOOK ....................... ......................... ................. 32 HIDING AN ENTIRE SHEET........................ ........................ ......................... ........................ ......... 32 HIDING A ROW ..................... ......................... ........................ ......................... ........................ .. 32 HIDING A COLUMN ......................... ........................ ......................... ........................ .................. 32 EXCEL 2000 AUDITING TOOLS ......................... ........................ ......................... ........................ 32 CELL COMMENTS..................... ......................... ......................... ........................ ...................... 32

DATA MAPS ........................ ......................... ........................ ......................... .......................... 35 CREATING DATA MAPS...................... ......................... ........................ ......................... ............. 35 FORMATTING A DATA MAP ...................... ........................ ......................... ........................ ......... 35

CONSOLIDATION........................ ......................... ........................ ......................... .................. 37 USING CONSOLIDATION ..................... ......................... ........................ ......................... ............. 37



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Excel 2000 Advanced – EXERCISES – Page 1



Installing the Sample Files into a Folder

Installing the sample files• Use the Windows Explorer to create a folder called excel 2000 advanced samples, just

below the My Documents folder.

• If you are installing the sample files from a diskette, place the diskette in the diskette driveand copy the files to the My Documents\excel 2000 advanced samples folder. If these fileshave been copied to your network server, then ask your trainer/supervisor for moreinformation about how to copy these files to your PC’s hard disk.

Notes for tutors:The above instructions are for Windows 95 - and for Windows 98 that has not been setup for amulti-user environment (with individual profiles). The instructions above may also requiremodification within a Windows NT environment. Where possible pre-install the relevant work filesprior to use by students/delegates.





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Templates and Styles

Creating Templates• Open a workbook called INVOICE. Customize this workbook to suit your particular

organizations.

DO NOT enter any data into the worksheet.

• Add any further information or formatting that you wish and then save the f ile

AS A TEMPLATE called MYINVOICE.

To do this …From the File menu, select Save As to display the Save As dialog box. Type the name forthe template in the File name text box, i.e. MYINVOICE. From the Save As type drop downlist box, select Template. Select Save.

• Close the file.

Using Templates• Create a workbook based on the template that you have just created.

To do this … From the File menu, select New to display the New dialog box and select MYINVOICE andclick on the OK button.

• Enter data into the worksheet and save the file as MYINV1.

• Close the file.

Creating Styles• Create a new workbook.

• Enter some data into a cell and add formatting to the data. Try making the text in a cell redand bold.

• Use the formatting in this cell to create a style called REDTEXT.

To do this … From the Format menu, select Style to display the Style dialog box. Type the style name(i.e. REDTEXT) in the Style name box. Click on the OK button.

Applying Styles



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• Enter data into other cells within the worksheet.• Apply the REDTEXT style to these other cells.

To do this …Select the range you wish to format with your new style and from the Format menu, select

Style to display the Style dialog box. Select the REDTEXT style from the Style name dropdown list box and then click on the OK button.

Editing Styles• Edit the REDTEXT style to make it apply red text, bold and Italic formatting.

To do this … From the Format menu, select Style to display the Style dialog box. Select the style youwant to change from the Style name drop down list box, i.e. REDTEXT. Click the Modify button. Make the changes required by clicking on the various tabs, and choose OK to returnto the Style dialog box. Select OK.

• Experiment with applying this style to cells within the worksheet.• Close the file without saving your changes.



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Importing Data

Using the Text Wizard• Open a file called TEXTONLY.TXT - (Note you may not see this file so read the

explanation below!)

To do this …By default Excel will display Excel files within the Excel “file open” dialog box. The file youare about to open is a text file with a f ile extension of .TXT.Click on the Open icon to display the Open dialog box. Click on the down arrow next to theFiles of type field and select Text Files. Select the file called TEXTONLY.TXT and then click

on the Open button.

• Import the text into a Excel using the Text Wizard. You will see the Text Import Wizard (Step 1 of 3) dialog box.Select the Delimited button and then click on Next.De-select the Tab option and select the Comma option as illustrated. Then click on the Next button.

In Step 3 for the wizard (illustrated below), visually check that the data is indeed properlydelimited, and then click on the Finish button.



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• The file should now be displayed correctly within Excel as illustrated. You may need to widenthe columns so that the data is correctly displayed.

• Save the file in Excel format. To do this click on the File drop down menu, and select theSave As command.

In the File name section of the dialog box give the file a new name of:now in excel format

In the Save as type section of the dialog box use the drop down arrow to select:Microsoft Excel Workbook

• Click on Save to save the f ile and then close the file.

Using Microsoft Query• NOTE: Microsoft Query may not be installed on your machine, contact your supervisor/tutor

for assistance.



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• To Create a New Query…From the Data drop down menu, click on Get External Data.This displays a sub-menu from which you can select New Database Query. This will displaythe Choose Data Source dialog box.

• Click on the OK button, to see the Create New Data Source dialog box.

• In the first dialog box field, enter a name for the new data source (in this case we haveentered My Data).In the second dialog box field, click on the down arrow and select the type of data, in theexample shown we have selected Microsoft Access Driver [*.MDB].



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• Click on the Connect button. In this case you will see the dialog below.

• Click on the Select button, and you will see the following dialog box.Change to the folder containing the database that you wish to use. In this case we will use theNorthWind database, which is a sample database supplied with Access. You will normally find this in thefollowing location./Program Files/Microsoft Office/Office/Samples/Northwind.mdbIf cannot find this file ask your tutor for assistance.

• Click on the OK button, and you will see the following dialog box.



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• Click on the OK button, and you will see the following.

• Click on the OK button, and you will see the following.

• Click on the OK button and you will see the following dialog box.

• Make sure that Categories is selected and then click on the arrow that points to the right. Youwill see the following.

• Then select Category Sales for 1997 and click on the arrow that points to the right, you willsee the following.



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• Click on the Next button and you will see the following dialog box.

• Click on the Next button and you will see the following dialog box.

• Click on the Down arrow next to the Sort by field, and from the list displayed selectCategoryName.

• Click on the Down arrow next to the Then by field, and from the list displayed selectCategorySales.

• The dialog box is now as illustrated below.



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• Click on the Next button.

• Ensure that the Return Data to Microsoft Excel box is selected, and then click on the Finish button. Click on the Finish button. You will see the following dialog box.

• Click on the OK button and the following data will be returned to your Worksheet.





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“What If?” Utilities

Goal Seek• Open the file GOALEX1 and work through the example as detailed below.

You wish to purchase a car, your current vehicle is worth $4,000 in part exchange.This part exchange value plus your cash down payment of $1000 makes up the 20% depositrequired towards the cost of the new car.

A spreadsheet to show this is illustrated and shows that you can afford a new car costing$25,000. The only formula in the spreadsheet is in cell C5:=(C3+C4)*5

If we suppose that you have seen a car costing $30,000 your question would likely be…What will my cash down payment now need to be? You could experiment by entering variousvalues into the Down Payment cell or you could use Goal Seek.

Make cell C5 i.e. the total car price that you can afford your active cell (by cl icking on this

cell).

Start Goal Seek by opening the Tools menu and selecting Goal Seek.

Enter 30000 in the To value text box and the press the Tab key to move to the field in theGoal Seek dialog box called By changing cell.

Use the mouse to click on the cell C3. This means that when we click on the OK button, thecontents of this cell will change to fit in with our desired result.

Click OK. The Goal Seek Status dialog box is displayed and the value of your DownPayment has changed to $2000.00. This is the new amount you would have to pay to obtain



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this car.

If you click OK these changes are accepted or if you click Cancel these changes are notaccepted.

• Close the file without saving your changes.

Graphical Goal Seeking• Re-open the file GOALEX1 and work through the example below.

We have seen the text-based method for carrying out a goal seek, there is however anothermethod of carrying out this task using a chart.

We will use the same example that we used for text based goal seeking, i.e. working out whatnew car we can afford!

If we suppose that you have seen a car costing $14,000 your question would likely be...What will my cash down payment now need to be?

First select the data as illustrated below.

• Click on the Chart Wizard icon in the Standard toolbar and when the Chart Wizard dialogbox is displayed, as shown below, click on the Finish button to create a bar chart usingdefault formats.



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The bar chart produced should resemble that shown below.

•

Click once on the column representing the Total price that you can afford. You will see thecolumn change as illustrated below.

You will see a small rectangular square in the center of each column.

• Click once on this column again, and the display will change as illustrated below.



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• Move the mouse pointer to the top of this column and then drag and drop the column up ordown and required. You will see a small rectangular box is displayed, which indicates thevalue that you have dragged to. In the example shown, we have dragged to $14,000.

• The Goal Seek dialog box appears ready for you to enter a cell reference into the Bychanging cell text box.

• Click on the cell C3, to place this value into the By changing cell text box, as il lustratedbelow.

• Click on the OK button to display the Goal Seek Status dialog box, illustrated below.

• Click on the OK button to accept these changes and exit from the Goal Seek Status dialogbox.



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Using the Scenario Manager• Open the file SCENARIO and work through the example below.

Look at the illustration below. It shows a sheet that is calculating yearly payments on specificitems this year and details expected percentage increase in these costs. You may beinterested in knowing how the figures are affected if we make a range of assumptions abouthow each item might increase.

The cell E3 contains the formula =C3*D3%The cell E4 contains the formula =C4*D4% The cell E5 contains the formula =C5*D5% The cell E6 contains the formula =C6*D6% The cell E7 contains the formula =SUM(E3:E6) The cell C7 contains the formula =SUM(C3:C6)

We are going to create scenarios for the following situations:

• Staff Low - 2.5%

• Staff Low, Energy High - 2.5%, 35%

• Select the changing cells, in this case the range D3:D6. Click on the Tools drop down menuand select the Scenarios option. If no previous scenarios have been created you will see thefollowing dialog box.



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• Click on the Add button and the Add Scenario dialog box is displayed.

• Enter a name for the scenario you are about to create. In this case enter the name StaffLow into the Scenario name text box and then click on the OK button. The ScenarioValues dialog box will be displayed as illustrated below.

• The percentage rise in staff costs is located in cell D4 and we need to change the contents ofthis cell. In the dialog box enter a low value, i.e. 2.5 in the text box, next to $D$4.



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• Click on the OK button and you will be returned to the main Scenario Manager dialog box,as illustrated below.

• Next we will add a second scenario where staff cost increases are low, but energy costsincreases are high. Click on the Add button and enter the name for the next scenario, inthis case Staff Low Energy High.

• Click on the OK button, and change the two cells as below.

• I.e. in the $D$4 text box enter 2.5 • I.e. in the $D$5 text box enter 35



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• Click on the OK button. You will be returned to the main Scenario Manger dialog box. Youcan go on adding different scenarios in the way outlined above. In this case we will contentourselves with just these two scenarios.

To show a scenario

• We have set up two scenarios. To see the effect of one of these scenarios, select thescenario from the main Scenario Manager dialog box. In this case we have selected StaffLow Energy High. Click on the Show button.

To view an alternative scenario

• In this case select the Staff Low scenario from the Scenario Manager and click on theShow button. The data will change as illustrated below.

• Click on the Close button to close the Scenario Manager dialog box.

• Close the file without saving your changes

Using Solver• Open the file called SOLEX1 and work through the example below. NOTE: Solver may not be

installed on your machine, contact your supervisor/tutor for assistance.



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In this example we have a budget to purchase as many new cars as possible for the newcompany car fleet. We need a mix of small, medium and large cars.

We have a number of constraints however:

• Our total budget is limited to $500,000

• We need at least 4 small cars• We need at least 3 medium sized cars

• We need at least 2 large sized cars• Also if we are going to let the computer calculate a mix of the different number of cars to meet

our requirements and budget, then we will have to specify to Excel that buying part of a car isno use, i.e. the numbers of each type of car bought must be whole numbers (integers)!

First construct your spreadsheet• We have constructed the following data.

• Formulas and functions used:

• In cell E4 we have used the formula =C4*D4

• In cell E5 we have used the formula =C5*D5

• In cell E6 we have used the formula =C6*D6• In cell E8 we have used the function =SUM(E4:E7)

• Click on the cell E8. Click on the Tools drop down menu, and select Solver. You will see theSolver dialog box, as illustrated below.

• Make sure that the text box, Set Target Cell contains $E$8. If you selected this cell prior to

starting Solver this cell reference should be entered here automatically.• Click on the Value of button and in the text box to the side of it enter the number 500000 (this

is setting the maximum size of our budget). The dialog should appear as illustrated below.



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• Next we need to decide which values need to change in order to fit our requirements. In thiscase the values to be changed are the numbers of each class of car that we can afford.

• Click in the By Changing Cells part of the dialog box• Either enter the information required by typing in $D$4:$D$6

OR use the mouse to drag across these cells D4 to D6 and the cell reference will be entered

automatically.

• Next we need to tell Excel what constraints we have, such as limited budget etc.• Click on the Add button and you will see the Add Constraint dialog box, as illustrated below.

• To enter the restraint that we have a budget limited to $500,000 , in the Cell Reference textbox enter the cell $E$8.

• Then click on the down arrow in the center part of the dialog box, and select the = symbol.• In the Constraint part of the dialog, enter the number 500000.• The dialog box will resemble that shown below.



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• To force Excel to realize that we can’t buy part of a car just whole numbers of cars we need toadd another constraint.

• Click on the Add button (NOT THE OK BUTTON).

• In the Cell Reference text box either enter the information $D$4:$D$6

OR use the mouse to drag across these cells D4 to D6 and the cell reference will be enteredautomatically.

• In the central part of the dialog box, click on the down arrow and select int which will forceExcel to only use integer (i.e. whole) numbers in the selected range. The dialog box will lookas below.

• Next we need to tell Excel that we must have a minimum of four small cars.• Click on the Add button.

• In the Cell Reference text box either enter the reference $D$4

OR use the mouse to click on the cell D4 and the cell reference will be entered automatically.

• Select >= from the central part of the dialog box.• In the Constraint box, enter the value 4.

The dialog will be as illustrated below.

• Next we need to tell Excel that we must have a minimum of three medium sized cars.

• Click on the Add button.



• Select >= from the central part of the dialog box.• In the Constraint box, enter the value 3. The dialog will be as illustrated below.

• Next we need to tell Excel that we must have a minimum of two large cars.• Click on the Add button.



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• Select >= from the central part of the dialog box.

• In the Constraint box, enter the value 2. The dialog will be as illustrated below.

• We are now ready to solve the purchasing problem. Click on the OK button and you will seethe dialog box below.

• Click on the Solve button. After a short time you will see the following dialog box.

• Click on the OK button to accept the solution. The data in your workbook will now be asillustrated below.




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Macros and Custom Controls

Recording and Running Macros – Stored in a ParticularWorkbook• Please read all of the instructions in this part before proceeding.• Create a new workbook and record a macro called REDMAC, which will apply a red fill color

to selected cells

To do this …

• Select Macro from the Tools menu and then select Record New Macro to display theRecord Macro dialog box.

• Enter a name for the macro in the Macro name text box, i.e. REDMAC.• Store the macro in This Workbook

• In the shortcut section of the dialog box, select enter the letter w to assign the macro that youare about to record to Ctrl+W.

• To begin recording, select OK.

Start performing the actions you want the macro to record, in this case click on the Fill Color icon and select the Red color.

• To stop recording, click the Stop Recording button on the Stop Recording toolbar,(or choose the Tools Macro Stop Recording command).

• Select a cell and press Ctrl+W to make sure that the macro performs as expected.

Recording and Running Macros – Which can be used Globally• Please read all of the instructions in this part before proceeding.



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• Create a new workbook and record a macro called BLUEMAC, which will apply a blue fillcolor to selected cells. Store the macro in the Personal Macro Workbook.

• Apply this macro to a keyboard shortcut Ctrl+Q.

• Save the workbook as MAC2.

• Try applying this macro within the workbook called MAC2. It should work OK.

• Close all files that may be open and save your changes.

• Create a new workbook.

• Try running both the macros that you have created. You should find that only the BLUEMAC macro will work when you run it using the shortcut keys.


Creating a Button in a Worksheet and Assigning a Macro to it• Create a new workbook.

To create a button and assign a macro to it• To display the Forms toolbar, right click on any toolbar that is visible and from the pop-up

menu that is displayed and select Forms.

• Select the Button icon from the Forms toolbar and to create a button, click and drag on theworksheet. When you release the mouse button, the Assign Macro dialog box will bedisplayed.

• Click on the Record button, and the Record Macro dialog box will be displayed.

• Enter a name for the macro, in the Macro name text box, in this case BLUEMAC • Click on the OK button.

• Record your macro in the normal way. In this case click on the Font Color icon and select

Blue. Then click on the Stop Macro button.• To rename the button text, simply highlight the default text (Button 1) and enter the new textrequired, in this case Press to make cells blue.

• To run the macro simply select a cell or range and click on the button you have created.When you enter text into the cell or range to which you applied the macro the text will bedisplayed in blue. Try it.

• Close the file and save it as MYBUTTON.



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Customizing Excel

Customizing Excel 2000 via the Options dialog box• Experiment with the items that may be customized via the Options dialog box.

• For instance alter the number of recently used files that are displayed at the bottom of theFile drop down menu. Try disabling and re-enabling this feature.

Customizing Toolbars• Experiment with customizing your toolbars.

• Display the toolbar you wish to customize. From the View menu, select Toolbars and thenCustomize to display the Customize dialog box. Click on the Commands tab to display theCommands folder. To add a button to the toolbar, select the category you require from theCategories list box. Click on the button you want and drag it to the toolbar.

• To delete a button, drag it off the toolbar. Experiment!

• Re-set any toolbars which you have customized.To do this … From the View menu, select Toolbars and then Customize to display the Customize dialogbox. Click on the Toolbars tab to display the Toolbars folder. In the Toolbars list box,highlight the name of the toolbar. Click the Reset button to return the toolbar to its original

format.





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Security and Proofing within Excel

Using the Spell Checker• Create a new workbook and type in some text containing some incorrectly spelt words.

• Run the spell checker and proof the document.


Sharing Workbooks• Create a workbook.• Share this workbook with others.

To do this … From the Tools drop down menu, select the Share Workbook command, which will displaythe Share Workbook dialog box. Click on the Allow changes by more than one user at thesame time check box. Click on the OK button and the system will force you to save yourworkbook at this point. When you re-open the Share Workbook dialog box, you will noticethat the Workbook is no longer marked as exclusive.

• Investigate the sharing options available using the advanced settings.• Close the file without saving your changes.

Setting data validation for a range of cells

• Create a new workbook and select a range within the worksheet that you wish to set datavalidation for.

• Click on the Data drop down menu and then select the Validation command, which willdisplay the Data Validation dialog box.

• Click on the Allow drop down list, and select the type of data that you wish to allow to beentered into the selected range. In this case we have selected Whole number. Also we havedecided to only allow whole numbers between 0 and 99.



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Setting Input messages• From the Data Validation dialog box, select the Input Message tab. In the Title text box enter

the title for the message. In the Input message text box, enter the text of your message.

Displaying Input messages• Once you have set an input message and closed the Data Validation dialog box, simply

clicking on a cell that has been formatted with an input message will display the message, asillustrated below.

Setting Error Alerts• From the Data Validation dialog box, select the Error Alert tab. Use the Style drop down to

select the style or error alert, either Stop, Warning or Information. In the Title text box enterthe title for the message. In the Error message text box, enter the text of your message, inthis case You can only enter numbers not text into this cell.



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Displaying an error alert• Once you have set an input message and closed the Data Validation dialog box, when you

try to enter the wrong type of data into a data validated cell it will cause the error alert to bedisplayed when you press the Enter key, as illustrated.

Workbook Password Protection - Specifying an openingpassword• Create a new workbook and enter your name. From the File drop down menu select Save

As. From the Save As dialog box, click on the Tools icon,and from the drop down list displayed select General Options, which will display the SaveOptions dialog box.

• Enter a password into the Password to open text box. Click on the OK button. You will beasked to re-type the password to ensure that it is consistent. The password can be up to 15characters in length and is case sensitive.

• Save the workbook as PASS-01 and close the file and then re-open the file and observe what

is displayed on the screen. Close the file.

Using the “Read-only recommended” option• If this check box is checked, the following dialog box is displayed when the file is re-opened.

Try creating a workbook, save and close it with this option enabled and observe the effect



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when re-opening the file.

Removing a password from an Excel workbook• Open the workbook containing the password you wish to remove in this case PASS-01. You

will need to enter your password to open it! From the File drop down menu select the SaveAs command, and then click on the Tools icon and then select the General Options command. Clear the password (asterisks will display that there is a password). Click on theOK button to close the Save Options dialog box. Click on the Save button to save the file,which will display a dialog box. Click on the Yes button.

• Close the file.

Hiding an entire sheet• Select Sheet from the Format drop down menu.

• Select Hide and you will notice that the sheet is now hidden.• To un-hide the sheet select Sheet from the Format drop down menu. Select unhide and

select the sheet name that you wish to unhide and click on the OK button

Hiding a row• Select the row you wish to hide and then select the Row command from the Format drop

down menu. Select Hide.

Hiding a column

• Select the column you wish to hide. Select the Column command from the Format drop downmenu. Select Hide.


Excel 2000 Auditing Tools• Open a file called AUDIT.

• Experiment with the Auditing tools to see dependents and precedents within the worksheet.• For instance try clicking on cell C6 and then click on the Tools drop down menu and select

the Auditing command. From the sub-list displayed select Trace Precedents. Observe theeffect.

• Then repeat this procedure for cells I7, F14 and F15.

• Display the Auditing Toolbar and experiment with using it.


Cell Comments• Create a new workbook.



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• Experiment with adding comments to the worksheet by clicking on the Insert menu andselecting Comment to display the Cell Note dialog box. Enter the text in the Text Note box.

• Experiment with displaying your comments. To do this move your mouse and hover over thecell containing the comment - after a short pause the comment will be displayed.

• Experiment with editing your comments. To do this right click on the cell containing thecomment you want to edit. From the shortcut menu displayed, select the Edit Commentcommand. Edit the text in the Text Note box.

• Experiment with deleting your comments. To do this right click on the cell containing thecomment you want to delete. From the shortcut menu displayed, select the Delete Commentcommand.






SAMPLE ONLY





Data Maps

Creating Data Maps• Open the file MAP1.

• Select the cell range B3 to D6.

• Click on the Insert drop down menu and select the Object command. From the Object type list displayed select the Microsoft Map object and click on the OK button.

Formatting a Data Map

• Experiment with repositioning items on the map.• Experiment with centering the map.

• Experiment with adding labels to a map.• Experiment with adding text to a map.

• Experiment with creating custom pin.






SAMPLE ONLY





Consolidation

Using Consolidation• Open the file CONSOL.

• Consolidate the data contained within this workbook.To do this … Click on the Gross Profit for 1999 tab so that you can see that data on that sheet.Select the cells B4 to E6.Click on the Consolidate tab to switch to the first sheet of the workbook and click on anempty cell such as A6.Select Consolidate from the Data menu to display the Consolidate dialog box. Click on the

OK button and the consolidated figures will be displayed.• Close the file without saving your changes.



