EVS-22 Exhibit Manual EXHIBITOR MANUAL · EVS-22 ExhibitorManual Basic Topics-4- ... •Participation in the poster session/wine & cheese reception on October 26 and 27 5 badges per

Japan Automobile Research Institute

EVS-22 Exhibit Manual

EXHIBITOR MANUALEXHIBITOR MANUALEXHIBITOR MANUALEXHIBITOR MANUAL

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EVS-22 Exhibitor Manual

p.37２7Temporary Phone and Communication Line

Order Form

p.34２３Sponsorship Application

Submission DeadlineReferenceFORM

No.Document TitleCheck

Subject

　

Relevant E

xhibitors

p.29２1Exhibitor Stock Space Application

p.27１７Electrical Construction Application

p.37２４Rental Equipment Order Form

p.26１３Audio Equipment Use Application

p.32２２Ride & Drive / EV Parade Participation Form

p.29１９Freight Handling Service Order Form

p.29１8Shipping Service Order Form

p.24１１Floor Construction Application

p.5５Exhibitor Press Conference Application

p.38

p.37

p.37

p.27

p.27

p.26

p.19

p.19

p.5

p.29

p.23

p.26

p.4

p.23

p.21

p.4

p.4

２８

２6

２5

１６

１５

１４

７

６

４

２０

１０

１２

２

９

８

３

１

Company Logo Sign Order Form

Basic Booth Carpet Color Order Form

Exhibit Directory Listing Form

All E

xhibitors

Booth Cleaning Order Form

Temporary Staff Order Form

Wednesday, May 31, 2006

Hydrogen Use Application

Rental Package Booth Order Form

Electrical Supply Application

Plumbing Work Application

Food & Drink Service Notification

Friday, August 18, 2006

Additional Exhibitor Badge Application　

Bonded Goods Application

Monday, July 31, 2006

Ceiling / Two-Level Structure Application

Prohibition Waiver Application

Friday, August 18, 2006

Booth Plan Application

Cargo Vehicle Pass Application

Exhibit Registration Form

CHECKLIST

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p.36Rentals and Various Services

p.33Sponsorship

p.30EV Parade and Ride & Drive (Test Drive)

p.29Storage of Packing Materials

p.29

p.23

p.21

p.19

p.18

p.14

p.7

p.3

Shipping & Freight

Regulations for Booth Construction

Installation and Dismantlement

Handover of Exhibition Booths

Detailed Exhibition Regulations

Exhibition Regulations

Exhibition Outline

Exhibitors’ Benefits

Applications for Exhibits

Submission of Manuscripts for the Exhibition Guide

Exhibitor Identification Passes

Exhibitor Press Conference

Specified Company Contact List

Basic Topics

Contents

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Basic Topics

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Exhibitors’ Benefits　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　

1 list of registrants for the symposiumRegistrant List

Please indicate URL to be linked in the

application for exhibit space.

Please submit form no. 22, “Ride &

Drive / EV Parade Participation Form”

by July 31, 2006.

Please submit form no. 5 “Exhibitor

Press Conference Application” by

August 18, 2006

Distributed by e-mail beginning August

2006. Please print out to use.　

Distributed at the exhibition office in

the venue during the exhibition. (From

October 21, 2006)

Distribution and Application Method

Complimentary tickets for customers

(one-day passes) will be distributed.

Complimentary tickets

Exhibitor can participate in the ride-

and-drive event and parade with its

BEV, HEV, and FCV.

Ride & Drive and EV

Parade Participation

Exhibitors’ press conferences will be

scheduled on Press Day, October 23,

2006.

Exhibitor Press

Conference

Exhibitors’ home pages will be linked

from the list of exhibitors on the EVS-

22 home page.

Free Home Page Link　

1 invitation per exhibitorGala Dinner Invitation　

3 passes per exhibitorSpecial session tickets for

plenary sessions

DetailsBenefit

The following benefits are available to exhibitors.

Application for Exhibits

All exhibitors must submit the description, number, and size of exhibits by August 18, 2006.

As this application will be used for public data about the exhibits, please give notification

immediately if there are any changes.

FORM No.1　　　　　　　　“Exhibit Registration Form”

Exhibits Using Hydrogen in the Venue

The presence of hydrogen in the venue is prohibited by high-pressure gas safety laws under

the fire prevention ordinances of the City of Yokohama. Exhibitors who require and will use

hydrogen in the venue must specify the details of their exhibit on their application and submit

by May 31, 2006. Exhibitors will be notified of the decision to permit or disallow exhibits or

exhibition methods after Pacifico Yokohama and the Nishi Fire Station evaluate them.

Please be aware that the transportation of hydrogen into the venue maybe disallowed based

on the results of the evaluations.

FORM No.2　　　　 “Hydrogen Use Application”

The EVS-22 Exhibit Guide, summarizing the exhibits will be produced and distributed to

visitors. All exhibitors are asked to send exhibit directory listing form specifying their name,

contact information, and a description of their exhibits by e-mail by August 18, 2006.

FORM No.3　　　　“Exhibit Directory Listing Form”

Information for Exhibit Directory

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　　Please always display your identification (badge) in the venue during the period of the exhibition,

including set up and take down. Badges can be obtained at the exhibition office in the venue (from

October 21, 2006, 8:00 - )

Exhibitor Identification Passes

Application for Additional Exhibitor Badges

Additional exhibitor badges are available for JPY5,000 each. Please apply by August 18,

2006 if additional badges are required.

FORM　　　　No.4　　　　“Additional Exhibitor Badge Application”

For entry to exhibition venue during setup

and take down periodsNumber required

Oct. 21　8:00～20:00

Oct. 22　8:00～20:00

Oct. 23　8:00～12:00

Worker Badge

•For entry to the exhibition venue during

the period of validity

• Participation in the welcome reception on

October 25

•Participation in the poster session/wine &

cheese reception on October 26 and 27

5 badges

per 9 sq. m.Oct. 21～29Exhibitor Badge

DetailsNumber AllowedPeriod of ValidityType

Exhibitors press conferences should be held according to the schedule specified by the

organizer. Exhibitors planning to hold a press conference must submit an application by August

18, 2006.

　　　　　　　　 FORM No.5 “Exhibitor Press Conference Application”

Press conferences may not be scheduled during the exhibition period without the

permission of the organizer.Notes

�Please hold press conferences at your booth during the specified time.

�Please specify any equipment required for press conferences on the

exhibitor press conference application. (additional charge)

�Either Japanese or English must be used. Please arrange for

interpreters individually if they are required.

Format

The organizers will notify registered members of the media of the press

conference schedule.

Instruction to

the Media

At the booths of each exhibitor involved.LocationOperation

Press conference times will be allotted on a first come-first served basis. Times will be

scheduled by the organizer so as not to overlap.Schedule

10 minutes per exhibitor　

Or 20 minutes for sponsor

Presentation

Time

Monday, October 23 14:30-17:00Date & Time

Exhibitor Press Conference

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Contact: Shunichi Yoshida, Section Chief, Sales

Promotion Division

10-8 Yochoumachi, Shinjuku-ku

Tokyo 162-0055

TEL：81-3-5368-1961 FAX：81-3-5368-1968

AZ Scene CorporationEquipment Leasing

Contact： Kenji Hikino, Section Chief, Home Products

Business Division

1-9-3 Higashi-Shimbashi, Minato-ku

Tokyo 105-8322

TEL：81-3-6251-1254 FAX：81-3-6251-6624 [email protected]

Nippon ExpressDomestic Cargo

Transportation

Contact: International Travel Division, “EVS-22”

2-3-11 Higashi-Shinagawa, Shinagawa-ku

Tokyo 140-8604

TEL：81-3-5796-5445 FAX：81-3-5495-0685

JTBAccommodations

Contact: Yano / Terayama, Interpretation and

Specialist Section

Sanbancho KS Bldg. 3F, 2 Sanbancho, Chiyoda-ku

Tokyo 102-0075

TEL 81-3-3263-8686 FAX 81-3-3263-8687

Convention Linkage,

Inc.Temporary Staff

Contact：Tatsuo Shigeta, International Section Chief5-9-4 Higashi-Shinagawa, Shinagawa-ku

Tokyo 140-0002　TEL：81-3-3474-8102FAX：81-3-5460-9841　[email protected]

[email protected]

Ishikawa Gumi, Ltd.

Overseas/Venue Cargo

Transportation,

Bonded Goods

Application

Contact：Shin Fujimoto

4F Nikko Building

1-1 Kanda-Ogawacho, Chiyoda-ku

Tokyo 101-0052

TEL：81-3-5259-7971 FAX：[email protected]

Contact Information

Accost Corporation

Booth Decoration,

Electrical Construction,

Water and Sewage

CompanyArea

Contractors List

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Exhibition OutlineExhibition Outline

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Title: The 22nd International Battery, Hybrid and Fuel Cell Electric Vehicle Symposium & Exposition

(EVS-22)

Dates: Monday, October 23, 2006 - Saturday, October 28, 2006

Location: Pacifico Yokohama

1-1-1 Minato Mirai, Nishi-ku, Yokohama, Kanagawa, Japan

TEL：81-45-221-2121　 FAX：81-45-221-2155web： http://www.pacifico.co.jp

e-mail： [email protected]

Organizer: Japan Automobile Research Institute

12F Nihon Jidousha Kaikan

1-1-30 Shiba-Daimon, Minato-ku, Tokyo

TEL：81-3-5733-7923　 FAX：81-3-5473-0655 [email protected]

Co-Organizers： Electric Vehicle Association of Asia Pacific

World Electric Vehicle Association

Sponsors： Ministry of Economy, Trade and Industry

Ministry of Land Infrastructure and Transport

Ministry of the Environment, Kanagawa Prefecture

City of Yokohama

Co-Sponsors ：Japan Automobile Manufacturers’ Association Inc., Japan Trucking Association, Japan Auto

Parts Industries Association, Japan Bus Association, the Japan Automobile Tyre

Manufacturers Association, the Federation of Electric Power Companies of Japan, Japan Eco-

Service Stations Association, Battery Association of Japan, New Energy Foundation, the

Society of Automotive Engineers of Japan, New Energy and Industrial Technology

Development Organization, Engineering Advancement Association of Japan, Organization for

the Promotion of Low Emission Vehicles, the Japan Gas Association, Petroleum Energy Center,

Petroleum Association of Japan, the Japan Electrical Manufacturers’ Association, the

Japan Iron and Steel Foundation, Highway Industry Development Organization

Entrance Fee： General Admission - One Day: JPY500

Registrants & High School or younger - Free

Exhibition Outline

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Venue Access

Exhibition Halls

B・・・・C・・・・D

Outdoor

Exhibition (Plaza)

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Floor Plan

Exhibition Hall (Planned)

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Outdoor Exhibition (Plaza) Venue

Pacifico Yokohama Exhibition Venue Specifications (Exhibition Hall & Outdoor Exhibition)

noneHeating and CoolingAir Conditioning

noneCeiling Light Intensity: 500 lx

Floor Light Intensity (lx) ： 500 lx

Lighting (Mercury

Lamps)

TileConcreteFloor Type

4t vehicle

（including cargo）5 t/㎡( pit section1 t/㎡)

Floor Weight Load

Capacity （t/㎡)

Outdoor13-19m13-19m13-19mCeiling Height（m）

Approx. 2000㎡6700㎡3300㎡6700㎡Floor Area（㎡）

Outdoor Exhibition

(Plaza)D HallC HallB Hall

Conference

Center

Exhibition

Hall

National Convention

Hall of Yokohama

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Exposition Schedule (Planned)

Exhibition / Ride & Drive12:00-18:0026 October (Thursday)

Exhibition / Ride & Drive

Welcome Reception （Registrants and Exhibitors）

10:00-17:00

18:00-20:0025 October (Wednesday)

Exhibition / Ride & Drive10:00-17:0024 October (Tuesday)

10:00-18:00


Dismantlement & Carrying-out

10:00-16:00

16:00-24:0028 October (Saturday)

6:00-18:00

8:00-12:00

14:00-14:30

14:30-17:00

8:00-20:00

8:00-20:00

Dismantlement & Carrying-out29 October (Sunday)

27 October (Friday) Exhibition / Ride & Drive

Installation & Carrying-in

Exhibition Opening Ceremony


Exhibitor Press Conferences （Media Day）

23 October (Monday)

Installation & Carrying-in22 October (Sunday)

Installation & Carrying-in21 October (Saturday)

※The exhibition will be open to the public throughout the exhibition period.

※Public viewing on October 26th and 27th will end at 16:00. Only registrants will be admitted

between 16:00 - 18:00.

Oct. 21Oct. 21Oct. 21Oct. 21（（（（SatSatSatSat））））

Oct. 22Oct. 22Oct. 22Oct. 22（（（（SunSunSunSun））））

Oct. 23Oct. 23Oct. 23Oct. 23（（（（MonMonMonMon））））

Oct. 29Oct. 29Oct. 29Oct. 29（（（（SunSunSunSun））））

Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive

Set Up

Set Up

Set Up

Oct. 24Oct. 24Oct. 24Oct. 24（（（（TueTueTueTue））））Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive

ChildrenChildrenChildrenChildren’s Eventss Eventss Eventss Events Public SessionPublic SessionPublic SessionPublic Session

Oct. 25Oct. 25Oct. 25Oct. 25（（（（WedWedWedWed））））Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive Welcome ReceptionWelcome ReceptionWelcome ReceptionWelcome Reception

WorkshopsWorkshopsWorkshopsWorkshops Community ForumCommunity ForumCommunity ForumCommunity Forum


Oct. 26Oct. 26Oct. 26Oct. 26（（（（ThuThuThuThu）））） Opening SessionOpening SessionOpening SessionOpening Session lunch Special Plenary SessionSpecial Plenary SessionSpecial Plenary SessionSpecial Plenary SessionOralOralOralOralⅠⅠⅠⅠ PosterPosterPosterPosterⅠⅠⅠⅠ

Special SessionSpecial SessionSpecial SessionSpecial Session


Oct. 2Oct. 2Oct. 2Oct. 2７７７７（（（（FriFriFriFri）））） OralOralOralOralⅡⅡⅡⅡ Oral Oral Oral Oral ⅢⅢⅢⅢ lunch Oral Oral Oral Oral ⅣⅣⅣⅣOral Oral Oral Oral ⅤⅤⅤⅤ PoasterPoasterPoasterPoasterⅡⅡⅡⅡ GalaGalaGalaGala

EventEventEventEventSpecial SessionSpecial SessionSpecial SessionSpecial Session

Oct. 28Oct. 28Oct. 28Oct. 28（（（（SatSatSatSat）））） Oral Oral Oral Oral ⅥⅥⅥⅥ Closing SessionClosing SessionClosing SessionClosing Session WorkshopsWorkshopsWorkshopsWorkshops

Dismantlement

Exhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & DriveExhibition / Ride & Drive Dismantlement

8 9 10 11 12 　 13 14 15 16 17 18 19 20

8 9 10 11 12 　 13 14 15 16 17 18 19 20

Overall Schedule (Planned)

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Main Preparation Schedule

Exhibitor Information Meeting (at Yokohama)Mid-May

April 10

December 15

April 1

Date of Expiration for Tentative Reservations (Cancellation fee

required after this date)2006

Deadline for Tentative Reservations

Call for Exhibitors2005

AprilAprilAprilApril MayMayMayMay JuneJuneJuneJune JulyJulyJulyJuly Aug.Aug.Aug.Aug. Sept.Sept.Sept.Sept. Oct.Oct.Oct.Oct. Nov.Nov.Nov.Nov. Dec.Dec.Dec.Dec. Jan.Jan.Jan.Jan. Feb.Feb.Feb.Feb. Mar.Mar.Mar.Mar. AprilAprilAprilApril MayMayMayMay JuneJuneJuneJune JulyJulyJulyJuly Aug.Aug.Aug.Aug. Sept.Sept.Sept.Sept. Oct.Oct.Oct.Oct.

2005200520052005 2006200620062006

Exhibition Cancellation

(50% of Exhibition fees)

Call fo

r Exhibito

rs

Deadl in

e f o

r Tentat iv

e

Reser vatio

ns

12/1512/1512/1512/15 10/2110/2110/2110/21----29292929

4/104/104/104/10Exhibition Cancellation (Free) 4/114/114/114/11 6/306/306/306/30Exhibition Cancellation

(100% of Exhibition fees)

Expira

tion fo

r Tentativ

e

Reservatio

ns

4/104/104/104/10

Deadlin

e fo

r payment

of e

xhibitio

n fe

es

6/306/306/306/30

7/17/17/17/1

Exhibito

r Inform

atio

n

Meetin

g

MidMidMidMid----MayMayMayMay

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Exhibition Rules & RegulationsExhibition Rules & Regulations

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1. Definitions

The following terms used in this document are defined as follows:

1) Organizer: The Japan Automobile Research Institute

2) Exhibition: The EVS-22 Exposition (including ride & drive and parade)

3) Exhibitor: Companies, individuals, and organizations who have been allotted a booth at the above

exhibition, including representatives, employees, and agents of companies and organizations.

2. Suitability of Exhibits

1) Applicants for the exhibition must submit the list of exhibits including description and number in the

format and by the date specified by the organizer.

2) If the organizer judges the contents of an exhibit to be unsuitable for the exhibition, application for

exhibit space may be refused.

3. Exhibition Contract and Booth Allocation

1) Applicants receive the right to use exhibit space upon receipt of the Exhibition Confirmation Notice,

and payment of exhibition fees. If payment of fees is not made by the specified date, the application

shall be deemed to be cancelled.

2) Booth allocations will be determined by the organizer, taking into account the requests of the applicant,

exhibit space and shape, contents of the exhibit, availability of electricity, water and drains, physical

conditions of the venue, accessibility of walkways, etc.

3) The exhibitor cannot yield or lend the allocated booth to another party without prior notice in writing

to, and acknowledgment by the organizer.

4) The exhibitors must set up their booth by the deadline specified by the organizer. Failure to do so will

result in annulment of the reservation of exhibit space and the organizer will dispose the subject space

appropriately.

5) The organizer reserves the right to change booth allocations in cases where the organizer has judged it

to be in the interest of exhibition operations.

6) For tentative reservation of exhibit space, booth allocations will be made according to the descriptions

of article 3-2), which will be valid through April 10, 2006. Tentative reservation can be taken over into

formal exhibit contracts before the above deadline. Exhibit contracts from other parties will take

precedence over tentative reservations in all cases.

4. Rules of Exhibit

1) Exhibits and booth constructions must not block views for neighboring booths or the hall, or interfere

with the flow of visitors. Regulations regarding the size and positioning of booth facilities, decoration,

use of audio-visual equipment, and other items related to display and construction will be provided in

the exhibitor manual that will be prepared separately.

2) Exhibitors must submit and receive approval in advance from the organizer for booth design and floor

plan showing the construction of facilities and position of exhibits.

3) Booth facilities should be constructed in a safe manner so they do not interfere with visitors or

firefighting efforts during a natural disaster.

4) Detailed regulations and information on carrying in and out, booth installation, piping, electrical

wiring, rental services, etc. will be available in the Exhibitor Manual.

5. Protection of Visitors and Management of Exhibits

1) Exhibitors must always place at least one person at each booth to respond to customers, and manage

and maintain their own exhibits.

2) The organizer will provide security personnel to maintain and manage the venue. The organizer shall

not be liable for any damages to exhibits, facilities, etc., such as theft, fire and injury, occurring within

individual booths. Exhibitors are asked to prepare the necessary preventative measures individually.

Exhibition Regulations

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3) In the case that one of the following occurs at the venue during the period of the exhibition or during

installation and dismantlement, exhibitors must immediately notify the organizer regardless of cause

or reason, and resolve the issue under their own responsibility. Should the organizer be required to pay

compensation to any victims, the exhibitor must compensate the organizer for the full cost:

(a) An accident causing personal injury occurs within the exhibitor’s booth, or an exhibitor or

exhibited item causes personal injury outside a booth.

(b) The exhibitor or exhibited item causes damage to a possession of a person other than the exhibitor,

inside or outside the booth.

4) Exhibitors must take out an insurance policy covering the items in the preceding situations.

6. Obligation of Restoring to Original State

Exhibitors must restore their booths to their original states and return them to the organizer by 18:00 on

October 29th after the end of the exhibition.

7. Restrictions and Prohibited Matters

1) Fire regulations of the city of Yokohama prohibit smoking, carrying of dangerous objects, or use of

open flame within the exhibition hall. Rules for the use of hydrogen within the exhibit hall will be

specified in the Exhibitor Manual.

2) Exhibitors must take precautions to limit inconvenience resulting from excessive sound, light, heat,

dust, gas, odor, vibration, or people used in demonstrations to visitors and other exhibitors.

3) The organizer reserves the right to remove or place limits on exhibited or distributed items, or cancel

demonstrations should they be judged to interfere with the operation of the exhibition.

4) Exhibitors must not advertise in their booths or in the vicinity of the venue in a manner that will

interfere with the programs of EVS-22 or the entire exposition. The organizer must be notified in

writing and give their approval in advance of the content, time, and location of any activities related to

exhibits that will take place within booths or in the vicinity of the venue.

5) Exhibitors can distribute their advertisements, printed materials, etc. only within their booth.

8. Admission to Exhibition

Registered symposium participants, visitors, and exhibitors will enter the venue in the following ways:

1) Registered symposium participants: Unlimited entry during the exhibition period.

2) Visitors: 1-day admission pass, JPY 500 (including consumption tax)

3) High school students and younger: Free

4) Exhibitors: 5 complimentary exhibitor badges will be provided for every 9 square meters.

The exhibitor badge will be valid for the duration of the exposition and during installation and

dismantlement.

9. Cancellation of Exhibit

1) Exhibitors must give notice of cancellation of application by registered mail, or mail with proof of

delivery. The postmark date will be the date of cancellation. Cancellation fees are as follows:

(a) No cancellation fee will be charged for cancellations on or before April 10, 2006.

(b) 50% of the exhibit fee will be charged for cancellations made between April 11, 2006 and June 30, 2006.

(c) 100% of the exhibit fee will be charged for cancellations made after July 1, 2006.

2) Cancellation of tentative reservations must be notified to the exhibition secretariat in writing. Tentative

reservations will be cancelled automatically if formal application for exhibit space has not been

received by April 10, 2006. Cancellation fees will not be charged for the cancellation of tentative

reservations.

3) If the exhibitor fails to take adequate and timely measures to rectify a violation of any provisions of

this document after being notified of such by the organizer, the organizer reserves the right to annul

the exhibit contract. In this case, exhibit fees will be handled according to the above. The organizer

will not provide compensation for any losses suffered by the exhibitors.

- 17 -


10. Cancellation of Exhibition

In the event of natural disaster, social unrest, emergency conditions, or any other unavoidable situations

which threaten the exhibition, the organizer may cancel the exhibition. In the event of cancellation, the

organizer will refund the exhibitors a proportion of the funds remaining of collected exhibition fees

minus necessary costs, corresponding to the proportion of their fee payment. The organizer will not

provide compensation for any losses caused by cancellation of exhibition.

11. Modification of Regulations and Detailed Regulations

The organizer reserves the right to modify the regulations and guidelines when deemed necessary.

Exhibitors will be additionally notified in writing of detailed regulations not covered by this document,

necessary rules for operation of exhibition, etc.

12. Interpretation of Regulations

Should a conflict in the interpretation of regulations and detailed regulations set by the organizer arise,

the Japanese version will prevail, and be subject to the discretion of the organizer.

13. Applicable Laws and Jurisdiction

1) The provisions of this document are based on, and to be interpreted and valid according to the laws of

Japan.

2) Any legal action regarding the provisions of this document will be under the jurisdiction of the Tokyo

District Court.

- 18 -


Detailed RegulationsDetailed Regulations

- 19 -


１１１１．．．．Space only (Exhibition Hall)Space Handover

Floor Surface ：Concrete

　※Because only space is provided, walls, company signs, punch carpets, etc. are not included.

　 ※Booth positions will be marked by tape on the venue floor.

※Electrical line construction and use fees will be the responsibility of exhibiting companies.

２２２２．．．．Basic booth package (Exhibition Hall) Space： 3ｍ×3ｍ（9㎡）

Booth package: System booth, 1 company sign, 3 spotlights, 1 table, 2 chairs

Floors： Punch carpet floor. Please specify the desired carpet color by August 18, 2006.

　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　FORM No.6　　　　 “Basic Booth Carpet Color Order Form”

Company Sign ： Complimentary signs will be produced using a common typeface. (Black and White in

English)

　　　　　　　　　　　　　　 If a sign bearing a company logo is desired, please submit an application by August 18,

2006. (fee required.)

FORM No.7　　　　 “Company Logo Sign Order Form”

※Basic booths include 2 AC 100V/700W outlets. Exhibitors requiring greater capacity must submit an

application for additional electrical construction. 　　　　　　　　　

Handover of Exhibition Booths

Double Electrical Outlet 100V/700ｗ

3×SpotlightsFloor: Punch Carpet

Chair

2970

Company Sign：W1500×H300 mm

2970

Wall: Octanorm, White

Parapet：W2970×H300 mm

3000 mm （Depth 3000 mm）

2700 mm

Reception CounterW900×D450×H930 mm

- 20 -


３３３３．．．．Outdoor Exhibit（（（（Plaza））））

Space： 9ｍ×9ｍ（81㎡）

Floor：　 Tile

　　Booth package: 1 tent (3.6ｍ×5.4ｍ), 1 company sign, 1 table, 2 chairs

　

　　 Complimentary signs will be produced using a common typeface. (Black and White in English)

Please submit an application by August 18, 2006, if a sign bearing a company logo is desired.

(fee required)

FORM No.7　　　　 “Company Logo Sign Order Form”

Tent 3.6ｍ×5.4ｍ

Tent 3.6ｍ×5.4ｍ

Company Sign：H200/W1800 mm

Equipment：1 Table（450×1800 mm）

2 Pipe Chairs

- 21 -


１１１１．．．．Installation and Carrying-in Period（（（（１１１１））））Installation Date and Time（（（（Planned））））

※Basic booths are scheduled to be handed over after 14:00 on October 21.

（（（（２２２２））））Notes on installation

１） Please complete all carrying in, installation, set up, and decoration by the time specified above.

２） The secretariat will perform a check of the facilities and final cleaning on October 23. Please

complete all activities by 12:00, and remove all remaining materials.

２２２２．．．．Carrying Out and Dismantlement Period

（１）Carrying Out Date and Time （Planned）

　　　　

（２）Notes on Dismantlement and Carrying Out

１） Please dismantle the booth after 16:00, October 28.

２） Please do not leave any leftover materials (including printed materials and packing materials) and

trash. Be aware that if any leftover materials remain, exhibitors will be charged a disposal fee.

３） Time limits may be placed for work vehicles at the venue. Please promptly move vehicles out of

the venue when work is completed.

３３３３．．．．Weight Limits for Cargo Vehicles

　（１）Vehicles entering the exhibition hall must be less than 4.5m in height.

（２）Vehicles entering the exhibition hall may have a loaded weight of up to 10.5t.

Vehicles may also access the covered pit area.

（３）Vehicles exceeding 10.5t in total (vehicle weight + cargo weight) will not be permitted in the

exhibition hall. The speed limit in the exhibition hall is 10km/h.

４４４４．．．．Applications for Cargo Arrival and Removal

　　　　　　　　　　　　 Vehicles used for cargo transport must have a cargo vehicle pass. All exhibitors must apply for vehicle

passes by August 18, 2006. 　

　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　FORM　　　　No. 8　　　　“Cargo Vehicle Pass Application”

５５５５．．．．Transportation of Vehicles for Display

Hybrid and fuel cell vehicles for display are prohibited from being moved in or out of the exhibition under

their own power. In cases where this is unavoidable, the following rules must be obeyed.

（１）Fuel tanks (including high pressure hydrogen gas) must carry only the absolute minimum amount of

fuel required to move-in and out of the vehicle.

（２）Sufficient safety measures must be taken to ensure that fuel does not leak from tanks during the

exhibition period.

（３）Booths must be equipped with fire extinguishers during the exhibition, and fire control measures

must be in place.

8：00-12：0023 October (Monday)

8：00-20：0022 October (Sunday)

8：00-20：0021 October (Saturday)Exhibitor

Installation and

Carrying-in

6：00-18：0029 October (Sunday)

16：00-24：0028 October (Saturday)Carrying Out

/Dismantlement

※Details on installation and dismantlement times, procedures, and routes will be provided in the

Installation and Dismantlement Plan (to be distributed May 2006).

Installation and Dismantlement

- 22 -


６６６６．．．．Work Safety Considerations and Cautions

（１）Work must be performed within the booth area. Walkways in front of the booth, cargo entrances and exits,

emergency exits, and areas around fire extinguishers must be kept clear of materials and trash. 　　　　　　　

Please do not hang or lean exhibit decorations or exhibited items from existing points, such as the venue

ceiling, columns, or walls. No direct construction or modification may be made to the ceiling, columns,

walls, doors, or glass, etc.

（２）Please smoke only in areas outside of the exhibition venue specified by the secretariat. Smoking during

work activities is strictly prohibited.

（３）Please prepare fire extinguishers and ensure safety for construction involving fire or dangerous materials.

（４）Please use only the minimum necessary amount of flammable paints and other such materials, and always

keep them in closed containers. Please remove paints and hazardous materials from the premises at the

end of each day.

（５）Please remove all leftover materials and waste from decorations and exhibits. If leftovers and waste are

found in the venue or the area, a disposal fee as well as compensation to other users, including losses to

businesses (other exhibitors and users of the facility) may be charged. Please take proper precautions if

there are risks of damage, staining, or flooding to the venue.

７７７７．．．．Overtime Work

Work performed after 20:00 on October 21 or 22 requires an “overtime application.” Overtime will be

charged (exhibition hall: JPY 150,000 per hour) which will be divided by the number of companies applying.

All exhibits must be set and show ready by 12:00 noon on October 23.

８８８８．．．．Carrying in & out, and Construction During the Exhibition（１）Decoration and construction work will not be permitted during the exhibition.

（２）In case of carrying in and out of exhibits during the exhibition, exhibitors should obtain permission from the

exhibition secretariat. Please transport items at times 30 minutes before the venue opening or 30 minutes

after the venue closes, in the presence of exhibitors.

　　　　９９９９．．．．Parking During the Exhibition

Cargo vehicles cannot be parked during installation and dismantlement or the exhibition in the truck yard at

the venue. Vehicles that have completed loading and unloading must be moved immediately, or go to the

temporary parking area (fee required.)

■Minato Mirai Public Parking

Located on the premises of Pacifico Yokohama, with convenient access to the venue.

■Bus and Large Vehicle Parking

An outdoor parking area for vehicles exceeding the size limits of the Minato Mirai Public Parking

locates next to the exhibition hall.

　　　　　　　　

Length 6.0ｍ Height2.1ｍ Weight 4.0ｔVehicle Limits

Ordinary Vehicles 30 minutes JPY 260 ※Open 24 hours

60 minutes JPY 520 ※Half-price late night from 0:00 to 6:00Fee

1,200 vehiclesCapacity

TEL：+81-45-221-1302Management Office

NoneVehicle Limits

Ordinary Vehicles 30 minutes JPY 500 ※Open 24 hours （Entry and exit

between 7：00-22：00）

60 minutes JPY 1,000 ※Nights 22：00-7：00 at half price

Fee

40 vehiclesCapacity

- 23 -


２２２２．．．．Booth and Decoration Heights　Booth configurations are limited to 2.7 meters in height. For display materials placed farther than 1

meter from the edges of the booth’s borders, heights up to 4.5 meters are permitted, as shown below.

　※Failure to comply with the above conditions may result in corrective action or removal of the items in question.

Up to 4.5 meters high

1 meter

1

meter

Up to 2.7 meters high （For island-type booths）

３３３３．．．．Wall Configuration

　To ensure booth visibility, please leave the side facing the walkway open. For layouts where walls by

walkways are necessary, walls are limited to 2.7 meters or less in height covering less than 50% of the

length of a side. (A minimum of 50% must be open.)

　

Example）

４４４４．．．．Two-Level Structures

Two-level structures are prohibited. Where two-level structures are necessary, the approval of the fire

department is required, and the form no.10 must be submitted at an early date. Applications will not be

accepted after July 31. A two-level structure is define as a layered structure for supporting people at a

height of 2.1 meters above the floor or greater. However, structures lower than 2.1 m will be deemed

two-level structures if the lower level is used for walkways, exhibits, or rooms.

FORM　　　　No. 10　　　　“Ceiling / Two-Level Structure Application”

５５５５．．．．Ceiling Construction　　　Under the direction of the fire department, construction of roofs or ceilings in booths is prohibited. In

cases where ceilings and roofs are unavoidable, exhibitors must submit the form no. 10 at an early

stage of planning. Applications will not be accepted after July 31.

Greater than 1/2 Less than 1/2

Less than 1/2

Greater than 1/2

（Walkway）

（Walkway）

（Walkway）

Regulations for Booth Construction

１１１１．．．．Booth Plan　　　　　　　　　　　　All exhibitors must submit a booth plan application showing the layout of booth facilities and exhibits

by August 18, 2006.

FORM　　　　No.9　　　　“Booth Plan Application”

- 24 -


７７７７．．．．Construction Relating to the Venue Building

The use of the hall’s ceiling, walls, vents, shutters, pipes, and lines for support is prohibited.

Direct construction or modification of ceilings, walls, columns, doors, windows, glass, beams, movable

barriers, vents, shutters, and within the pit are prohibited as below.

a. All use of tacks and nails

b. Carving, digging, or cutting (including direct contact of knives), gas welding, and chipping

c. Painting

d. Use of adhesives or bonding agents (netted weak double-sided tape only is permitted)

e. Hanging from ceilings and beams

f. Wiring or strapping columns

g. Use of columns for supporting signs, etc.

h. Decorating and exhibiting outside of the exhibition booth limits

The exhibition floor utilizes a radiating floor heating and cooling system. Pipes carrying hot and

cold water are built into the concrete floor. Therefore, unauthorized use of anchoring bolts and

the violation of rules specified by the secretariat may result in damage to the pipes, causing

massive flooding, affecting this event and others.Please do not use anchoring bolts without

authorization, or violate the conditions and requirements for their use. Violation will results in

immediate fines. If an accident occurs, the exhibitors in violation will be responsible for the

payment of major compensation for damages and losses.

６６６６．．．．Floor Construction（１）Applications for construction of anchoring bolts, etc. must be submitted by July 31, 2006. Floors must

be returned to their original state after the end of the exhibition.

For outdoor exhibition spaces, the floor is tile. Installation of anchoring bolts, etc. and other floor

construction is prohibited without exception.

FORM No.11　　　　 “Floor Construction Application”

（２）Anchoring bolts will be available for a fee of JPY1,500 each, including consumption tax. The anchoring

bolts

(bolt knock type) have an internal screw diameter of either 10 or 12 mm, and three types of external

screw diameters: 8, 10, 12 mm. The insertion lengths of the bolts are 50 mm or less.

（３）Bolts must be cut at the floor after use. (Removal is prohibited.)

　（４）Please note that the unauthorized use of anchoring bolts, or the violation of usage conditions or work requirements will result in a fine.

８８８８．．．．Fire Prevention Regulations for Display Materials

　　（１）All diaplay materials must be fire-resistant, according to fire prevention ordinances.

（２）Please use materials approved by the Director-General of the Fire and Disaster Management

Agency, and marked with the “Fire Retardant Approved” label of the Japan Fire Retardant

Association.

（３）On either the day before the opening, or the day of the opening, the fire department will perform an

inspection. Any violations of regulations may be subject to removal or modification.

- 25 -


The items in ③ must each individually be labeled as fire retardant. Please

enquire regarding labels to the relevant manufacturers.

⑤Fire retardant exhibits

(Fire retardant label)

Urethane, acetate, polyester, acrylics, and nylon, etc. may not be used

because of the difficulty of applying fire retardant agents. However,

styrofoam letter blocks, etc. may be used in areas where visitors cannot

access.

④Urethane, acetate,

polyester, acrylics, nylon,

etc.

Carpets, curtains, flags, banners, artificial flower, cloth, paper, and other

flammable materials used must be treated to be fire retardant at the factory.

Application of spray-on fire retardants will not be accepted.

③Carpets, curtains, flags,

banners, artificial flower,

cloth, paper, and other

flammable materials

Fire retardant materials are also required for thick fabrics or creased papers

attached to boards using nails or tape. Thin paper and fabric completely

attached to a fire retardant board will be accepted as fire retardant.

②Fire retardant materials

Veneers, print veneers, and other basic board materials must all, regardless

of thickness, be fire retardant through bath processing. Spray-on fire

retardant processing is not permitted. In addition to the basic booth, all

decorations, the reception counter, and shelves, etc. must also be fire

resistant. Please ensure compliant materials are used, as non-fire resistant

materials may be subject to disposal or modification by the fire inspector.

①Composite or print

veneers for exhibits, etc.

　　　　９９９９．．．．Other Precautions

　　　　　　　　　　　　（１） Exhibit Space Weight Limits

　　１）Exhibit Weight Limits

　　　Exhibit items weighing more than 4.5t individually are not permitted in the venue.

　　　 ※Please consult the exhibition secretariat regarding heavy items.

２）Floor Pit and Surrounding Area Load Limits

　　　The weight/area ratio for items in the covered area of the floor pit and the area within 20cm of its

edge cannot be greater than 1ｔ/1㎡. In cases where the ratio is exceeded, please reinforce the

area by extending the pit cover, etc.

（２）Please ensure that exhibit facilities will not fall or move during earthquakes, so as not to interfere

with evacuation or rescue measures.

（３）Please do not obstruct fire extinguishers, indoor fire hydrants, automatic fire alarms, emergency

alarms, and guide lights with decorations. Please do not arrange or place items to prevent their

use.

（４）Please remove exhibit waste and leftover materials. Any remaining materials will be disposed of

at the expense of the exhibitor.

（５）Any waste produced during the exhibition must be separated into “burnable” and “non-burnable”

trash, and disposed of in vinyl bags (prepared by each company) at the specified location (cargo

processing area trash collection, next to the hall.)

　 For large amounts of trash, please take it with you from the premises and dispose of it outside.

　　　（６）For framing and other work requiring water, please use the specified water work area. (Do not

use washrooms and other venue facilities.)

（７）Secretariat staff may order changes to decorations during the set up and exhibition periods, if

violations are found.

- 26 -


１０１０１０１０．．．．Prohibitions

　　（１）Smoking

　　 Smoking is prohibited in the exhibition hall. (Smoking is allowed in the area specified by the secretariat.)

（２）The following hazardous items are prohibited from the venue:

a. Hazardous materials (gasoline, gas oil, kerosene, and any other flammable materials specified in fire

ordinances.)

b. Specified flammable materials (lacquer, putty, paraffin, and other flammable materials specified in fire

ordinances.)

c. Matches

d. Gunpowder and explosives

e. Flammable gases (propane, acetylene, hydrogen, and other high-pressure gases specified under storage

regulations.)

（３）The following uses of open flame are prohibited:

　a. Equipment using gas, liquid, or solid fuels that produce open flames or sparks, or have openly exposed high

temperature parts.

b. Items where sections become visibly hot （Not including toasters, hair dryers, and ovens, etc. where heated

components are directed at ovens, air passages, or are contained.)

c. Items where sections do not become visibly hot. Items where contact with a flammable material may cause

instant ignition (surface temperature approx. 400℃）

（４）Recharging of electric vehicles within the exhibition venue is prohibited. (Specified areas outside the venue must

be used.)

　　　　１１１１１１１１．．．．Notifications for the Use of Fire and Hazardous ItemsThe above prohibitions may be lifted by the fire department if an application is made in advance, and approved. However,

smoking within booths will not be permitted under any circumstances. Exhibitors using fire or hazardous materials must

apply for exemption by May 31, 2006. All applications will be submitted to Pacifico Yokohama and the Nishi Fire

Department, and inspected. Only approved applications will be permitted. Fire department inspections will take place

during the exhibition, and if fire control and danger prevention measures are found to be inadequate, exhibitors may be

ordered to improve their measures or cease the use of the item in question. Exhibitors using hydrogen must submit

the form no.2, “Hydrogen Use Application.”

FORM　　　　No.12　　　　 “Prohibition Waiver Application”

　　　　１２１２１２１２．．．．Use of GasGas equipment may not be used in the exhibition hall. Exhibitors requiring a heat source should use electrical sources.

Smoke removal equipment adequate for the heat sources and amount of smoke anticipated must be prepared by the

exhibitor. Safety and smoke removal equipment should be listed on the construction plan, and will be approved after

inspection.

　　　　１３１３１３１３．．．．Use of Audio Equipment

Exhibitors requiring speakers or musical instruments for exhibit performances should attach a diagram specifying the

location of speakers to be used, and submit a form by August 18, 2006. The organizer will evaluate the application, and

give permission if appropriate. Performances violating the conditions of permission and unauthorized performances are

prohibited. The organizer may place volume restrictions if a performance is judged to interfere with the operation of the

exhibition.

FORM No. 13　　　　“Audio Equipment Use Application”

　　　　１４１４１４１４．．．．Prohibition of Sales

Sales activities in the venue are strictly prohibited.

　　　　１５１５１５１５．．．．Food and Drink Service

Exhibitors serving food or drink in their booth must submit an application by August 18, 2006. Permission will be given

only with the approval of Food Hygiene Section of the Nishi Public Health Center.

FORM No.14　　　　 “Food & Drink Service Notification”

- 27 -


１６１６１６１６．．．．　　　　Plumbing Work

（１）Application for Plumbing and Compressed Air Supply

Booths requiring water supply and drainage, and compressed air supply must submit an application by

August 18, 2006.

FORM No.15　　　　 “Plumbing Work Application”

（２）Precautions

１）Plumbing and compressed air supply in the booth must be at the expense of the exhibitor.

２）Please use approved plumbing contractors.

３）All construction must be reversed and booths returned to their original state after the end of the

exhibition, by October 28, 2006 at 24:00.

４）Where risk of interference or damage to exhibits and equipment exists due to loss of water or drops

in water pressure, exhibitors should take protective measures. The organizer will not be responsible

for any damage or cost.

５）Please ensure that adequate measures against leaks are taken.

※Be aware that disposing of oil, hot water, solids, and food in drains may cause stoppage and overflows.

（（（（１１１１））））Application for Use of ElectricityThe organizer will prepare lines and breakers for booths based on applications from exhibitors. Exhibitors

and contractors requiring electricity must prepare and submit detailed diagrams. If an application is not

received, electricity cannot be provided. Basic booths include 2 100 V AC/700 W outlets. Exhibitors in basic

booths requiring more capacity must submit an application for additional electrical construction.

FORM　　　　No.16　　　　 “Electrical Supply Application”

（（（（２２２２））））Process for Electrical ConstructionExhibitors requiring electrical construction must select a contractor, and submit an application with a plan by

August 18, 2006.

FORM No. 17　　　　“Electrical Construction Application”（（（（３３３３））））Electrical Construction ExpensesThe secretariat will perform primary construction on the electrical mains to the boundary of the booth, and

attach breakers. For exhibitors with more than one booth, only 1 breaker will be provided. The cost of

construction (including usage fees) are for AC100/200 volt, and three-phase alternating current 200 volt are

as follows.

Three phase 200V

Single phase 200V

Single phase 100V

50Hz

TypeFrequency

The 5% consumption tax will be added to the above expenses (including electricity used during the

exhibition)

and a bill will be sent after the end of the exhibition. ※Construction costs do not include the cost of

construction within the booth.

（（（（４４４４））））Inspection of Electrical Facilities and Connection to Supply Mains

① Inspections will be performed by the secretariat according to the ordinances of the Ministry of

Economy, Trade and Industry, Electrical Facilities Engineering Standard, and the City of Yokohama’s

Fire Prevention Ordinances.

②Contractors performing electrical construction in booths should connect to the main line after

inspection by the secretariat.

③In order to prevent electrical accidents, exhibition secretariat staff, and inspectors from the relevant

authorities will perform checks during usage. If any defects or deficiencies are found, the secretariat

may order replacement of materials, or changes or improvements in construction, and order the

stoppage of electricity until these are completed.

160,000 Up to 10.0kW80,000 Up to 5.0kW

144,000 Up to 9.0kW64,000 Up to 4.0kW

48,000

32,000

16,000

Unit Price（JPY）

Up to 3.0kW

Up to 2.0kW

Up to 1.0kW

kW

128,000

112,000

96,000

Unit Price（JPY）

Up to 8.0kW

Up to 7.0kW

Up to 6.0kW

kW

※Above 10.0kW, JPY 16,000 will be charged for each additional 1kW.

※Less than 1kW is rounded up.

Electrical Specifications（Available Types）

　　　　１７１７１７１７．　．　．　．　Electrical Construction

- 28 -


（（（（５５５５））））Precautions for Electrical Construction

①Confirmation of Construction

　Electrical contractors must construct without any changes from the plan submitted to the secretariat.

If any changes are present, the exhibitor should notify the secretariat and ask its permission.

②Electrical Construction License

　Contractors performing electrical construction must be carry their licenses to perform electricians’ 　　　work with them. Construction will be halted if contractors are unlicensed, or are not carrying their 　　　　licenses.

③Booth Electricity Distribution Panel

　１）Please use main switches or branched switches (current limiters are preferred) for more than 2

　circuits. The use of cut-out switches for the purpose of switching will not be permitted.

　２） Electricity distribution panels in booths must be marked with the name of the contractor with a

　contact number, or a name plate must be attached.

　３）Panels should be placed so that exhibitors and decoration contractors may easily find, check, and

　maintain them.

④Maintenance During the Exhibition

　Exhibitors must have an engineer on stand by, or agree with a contractor to provide accident

　prevention measures and accident response in the booth.

⑤Construction Materials

　１）Materials used in electrical construction should be new and of appropriate specifications.

　２）For electrical products controlled by law, use products marked with the approval of the Minister of

　Economy, Trade and Industry.

　３）Wiring in the booth must use VA cable or other compliant wiring. IV wiring is prohibited.

⑥Danger Prevention

　１）Please take measures to prevent injury or damage to people and assets. Please be especially

　careful of electrocution hazards.

　２）Lights, resistors, and other heat producing components must be placed away from flammable 　　　materials.

　３）Please do not use branches or power bars excessively.

　４）Perform wiring and place equipment in consideration of the safety of visitors.

　５）Prepare wiring so it is not caught or trapped underneath exhibits or decorations.

（（（（６６６６））））Other

①Deadlines for Booth Electrical Construction

　 Electrical construction in booths performed by exhibitors must be completed during installation and

dismantlement period.

②Electricity Supply to Booths

　１）Supply Period

Power will be supplied from 17:00 on October 22, to 17:00 on October 28. (Planned)

　２）Supply Times

Power will be supplied from 8:30 until 30 minutes after the end of the exhibition. Please make sure

　　to turn off the main switch before leaving.

③Staggered Operation

　 Staggered operation of demonstration equipment may be requested depending on the total electricity

demand.

④Protective Equipment

　If damage to equipment may occur from power outages or drops in voltage resulting from power 　　　 supply issues or accidents, exhibitors should install protective equipment in advance at their own cost.

The secretariat will not be responsible for any damages by the above case. Exhibitors should make

preparations if constant frequency and voltage are required for demonstrations.

- 29 -


　　　　　　　　１１１１．．．．Shipping, Customs, and Freight Handling

Exhibitors requiring services such as shipping, customs clearance, and freight handling within the venue

　 should apply by July 31, 2006.

　　　　　1) Shipping (Freight transport from overseas): For details, please refer to p.45-53.

FORM　　　　No.18　　　　“Shipping Service Order Form”

2) Freight Handling Within the Venue　　

　　　　　　　Exhibitors requiring the services below must apply by July 31, 2006.

① Forklift and Crane　

Forklifts and cranes are available for large cargo, unloading from vehicles, transportation to booths,

and arrangement in booths.

② Workers　

Workers can be dispatched to transport items within the venue.

FORM　　　　No.19　　　　“Freight Handling Service Order Form”

　　２２２２．．．．Exhibition of Bonded Goods

　　　Exhibits and products which will be immediately repacked and shipped after the end of the exhibition

may be handled as bonded goods, without formally clearing customs. Procedures for bonded goods

(customs clearance within the venue) will be performed collectively with the specified customs contractor

(Ishikawa-Gumi). Exhibitors with bonded goods must apply by July 31, 2006. If an application is not

received by the deadline, the bonded goods may not be displayed or exhibited.

FORM　　　　No.20　　　　“Bonded Goods Application”

　　　　　　　　３３３３．．．．Shipments to an Exhibit Booth

　　　 If freight is being shipped directly to the venue, please designate the arrival date between the afternoon

of October 21 and the morning of October 23.

The freight should specify the booth number, contact information for the person responsible, and be

received at the booth. The secretariat will not store or receive any freight.

　　　　　※For the companies shipping goods at the time of removal, the business center on the first floor of

Pacifico Yokohama will receive orders between 9:00 and 18:00. Domestic shipping is by Nippon

Express. International shipping is by Federal Express.

Shipping & Freight

Pacifico Yokohama Exhibition Hall B/C/D (EVS-22)

1-1-1 Minato Mirai, Nishi-ku ,Yokohama 220-0012, Japan

Booth Number○○○

Exhibitor Name○○○○○

Contact Person Name○○○○

※Please write a contact number within the venue in the

notes columns (mobile phone number, etc.).

Exhibitors requiring the storage of containers, packing materials, and empty boxes should apply for “Exhibitor

Stock Space” (fee required). The minimum space available is 1m x 1m =1㎡.

FORM　　　　No.21 “Exhibitor Stock Space Application”

Storage of Packing Materials

- 30 -


EV Parade and Ride & DriveEV Parade and Ride & Drive

- 31 -


１１１１．　．　．　．　EV Parade Outline　（　（　（　（Planned））））

Date and Time 　：Sunday, October 22, 2006. 11：00-17：00

Participating Vehicles ： Battery, hybrid and fuel cell electric vehicles

※Running on public roads will require a registration number.

Course (Planned) 　： Pacifico Yokohama →Kokusai Odori →Aka-Renga (Red Brick) Park

One way approx. 1.2km（25 minutes）

Schedule　　　： Details will be released in May 2006

　　　

EV Parade and Ride & Drive Outline

GOAL

START

Parade Course (Planned) Approx. 1.2ｋｍ

11:00　Start at Pacifico Yokohama

1120-12:00　Arrive at Aka-Renga Park

12:00－17:00　Exhibition and Events

２２２２．．．．Ride & Drive Outline

Dates and Times：① 23 October (Monday) 14：30-17：00

② 24 October (Tuesday) 10：00-17：00

③ 25 October (Wednesday) 10：00-17：00

④ 26 October （Thursday） 12：00-18：00

⑤ 27 October （Friday） 10：00-18：00

⑥ 28 October （Saturday） 10：00-16：00

Test Drive Course (Planned)　　1) Public Road Course for Four-wheel Vehicle

Total Distance: 2 courses approx. 1.5km～3.6km are planned.

2) Closed course for low speed vehicles (two- and three-wheelers, and neighborhood vehicles)

Total Distance: approx. 120m

※Concrete course details will be released in May 2006　　

- 32 -


３３３３．．．．Requirement for Participation in the EV Parade and Ride & Drive（１） Must be an exhibitor at EVS-22

（２） A vehicle for the parade and ride & drive must be prepared in addition to the vehicle for exhibition.

(The parade vehicle and test drive vehicle may be the same.)

（３）For public road ride-and-drives and parade, the vehicle must have a registration number.

（４）Must be covered the necessary injury and damage insurance.

（５）Participation in the parade and ride & drive are free. Parking areas for the parade and ride-and-drivescars will be provided by the organizer free of charge.

（６）Electrical supplies and hydrogen fueling facilities will be provided by the organizer. Electricity and hydrogen expense will be charged to the participating exhibitors.

　　　　４４４４．．．．Application for EV Parade and Ride & Drive

Exhibitors with vehicles participating in the parade and ride & drive must submit an application by July 31,

2006.

FORM No.22　　　　“Ride & Drive / EV Parade Participation Form”

　　　　

５５５５．．．．Notes on Participation in the EV Parade and Ride & Drive

　　　（１）Supervision of Ride-and-Drives　 Exhibitor’s staff must always ride together during ride-and-drives. It will be left to exhibitor’s option

whether visitors take the wheel or not. (Planned)

（２）Cancellations　 The organizer may cancel the parade and ride & drive in the event of natural disaster, social unrest,

or emergency conditions. The organizer will not be responsible for any losses or damages incurred

by exhibitors resulting from the cancellation of the parade or ride & drive.

　　　　６６６６．．．．EV Parade and Ride & Drive Participation Manual

　　Details of the parade and ride & drive will be included in the EV Parade and Ride & Drive Participation Manual, to be distributed in May 2006.

EVS - 22 Public Road Course (Planned)

Ride-and-Drive Depot

Course 2 (3.6km)

Course 1 (1.5km)

- 33 -


SponsorshipSponsorship

- 34 -


Sponsorship

EVS-22 plans to provide various types of sponsorship opportunities. Under the theme of “Moving to

Sustainable Mobility,” the symposium, exhibition, ride & drive, and other events represent unique PR

opportunities for reaching a wide demographic with information on eco-friendly and sustainable transportation.

FORM　　　　No.23　　　　“Sponsorship Application”

Note）　Each sponsorship type will be sold on a first-come first-served basis.

①Company name & logo displayed on EVS-22 web front page and column (April 2005-October 2006); HP link②Half page advertisement displayed in Symposium program and Exhibition guide③Company name & logo displayed on EVS-22 printed materials and CD-ROM④1 registration pass

JPY

1,500,000Web page

①Display of company name & logo: EV Parade start and finish points (Pacifico Yokohama, Aka-Renga Park)②Taking the lead in parade③Half page advertisement displayed in Symposium program and Exhibition guide④Special exhibit opportunity: Outdoor Exhibition space (2 days, 3rd option on preferred days)⑤Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link

JPY

1,500,000EV Parade

Silver

①Display of company name & logo: Ride & Drive area②Product photo displayed in EVS-22 printed materials and on web③Special exhibit opportunity: Outdoor exhibition space (2 days, 2nd option on preferred days)④Half page advertisement displayed in Symposium program and Exhibition guide⑤Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link⑥2 registration passes

JPY

2,500,000Ride & Drive

①Display of company name & logo: Gala Event venue②Product photo displayed in EVS-22 printed materials and on web③Special exhibit opportunity: Gala Event venue④Company name & logo printed on Gala Event tickets⑤Half page advertisement displayed in Symposium program and Exhibition guide⑥Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link⑦2 complimentary tickets to Gala Event⑧2 registration passes

JPY

2,500,000Gala Event

Gold

①Display of company name & logo: Registration area, Plenary Session hall, Gala Event venue②Product photo displayed in EVS-22 printed materials and on web③Special exhibit opportunity: Outdoor exhibition space (2 days, 1st option on preferred days), Gala Event venue④Right of priority (1st) for exhibitor press conference⑤1 page advertisement displayed in Symposium program and exhibition guide⑥Company name & logo displayed on EVS-22 printed materials, CD-ROM and on web; HP link⑦5 registration passes

JPY

3,500,000GeneralPlatinum

BenefitsAmountType

- 35 -


①Visit sponsors’ facilities on Technical Tours②Display of logo on printed materials and web related to the Technical Tours

JPY

500,000

x 2

Technical Tours

①Display of sponsor name & logo: Community Forum venue②Speech and greetings at Community Forum③Display of sponsor name & logo on printed materials and web related to the Community Forum

JPY

500,000Community Forum

①Display of company name & logo: Public Session venue②Speech or greetings at Public Session③Display of logo on printed materials and web related to the Public Session

JPY

500,000Public Session

①Introduce company’s booth on Exposition Guided Tours②Display of company name & logo on printed materials, web and on information boards related to the Exposition Guided Tours

JPY

500,000

x2

Exposition Guided

Tours

①Display of company name & logo: Children’s Events venue②Display of logo on printed materials and web related to the Children’s Events

JPY

500,000

x 2

Children’s Event

①Display of company name & logo: Welcome Reception venue②Display of logo on printed materials and web related to the Welcome Reception

JPY

500,000Welcome Reception

Bronze

Table of Benefits (Platinum/Gold/Silver)

○Taking the lead in parade

○Company name & logo displayed on EVS-22 web front page andcolumn; HP link

2Complimentary tickets to Gala Event

○Company name & logo printed on Gala Event tickets

1225Registration pass

○○○○○Company name & logo displayed on EVS-22 printed materials,CD-ROM and on web; HP link

half pagehalf pagehalf pagehalf page1 pageAdvertisement displayed in Symposium program and exhibition guide

○Right of priority (1st) for exhibitor press conference

○○Gala Event venue

○○○Outdoor exhibition space (2 days/company)Special exhibit opportunity

○○○Product photo displayed in EVS-22 printed materials and on web

EV Parade venue

Ride & Drive venue

Gala Event venue

3 locations

Display of Company Name & Logo at Venue

WebEV Parade

Ride & Drive

Gala

SilverGold

PlatinumBenefit

【Other】

•Company name & logo displayed on lanyard of Registration Pass※　Logo-marked pass holders (2000) must be prepared by the sponsor

JPY 500,000Registration pass holder

•Company name & logo displayed on ballpoint pen for distribution to registered participants※　Logo-marked pens (2000) must be prepared by the sponsor

JPY 500,000Ballpoint pen

•Company name & logo displayed on cafe•Company brochure distributed within cafe※　PCs and other equipment prepared by the sponsor

JPY 500,000Internet café

- 36 -


Rentals and ServicesRentals and Services

- 37 -


Rentals and Services

１１１１．．．．Equipment Rental　　For rental equipment see the “Rental Equipment List” and the “Audio Visual Equipment List”, and apply

by Friday, August 18, 2006. For the equipment not listed, please contact the contractors.

FORM No.24 “Rental Equipment Order Form”

　（１）Temporary staff types and basic charges

Staff can be dispatched to booths according to the following.

　（２）Basic Working Times

１） 1 day is defined as eight hours of availability (1 hour of breaks) between 8:00 and 20:00, consisting

of 7 hours or less of work. Exceeding either of these limits is counted as overtime.

２） A half-day is defined as 4 hours in the morning or afternoon. If shifts cross noon, the shift is

counted as a full day.

３） Provision of transportation costs and meals is unnecessary, but uniforms are available for an extra

cost. 　

（３）Application and Cancellation

If temporary staff are required, complete the application form and submit it by mail or fax.

For cancellations, the following charges apply:

More than 10 days in advance････････････････････････････････････・・・・・None

9-3 days in advance････････････････････････････････・･･･50％ of total charge

Up to 2 days in advance or no notice･･･････・・･･･ 100% of total charge

　　　　　　　　　　　　　　　　　　　　　　　　　　FORM No.25　　　　“Temporary Staff Order Form”

３３３３．．．．Booth Cleaning

Each exhibitor is asked to clean and maintain their booths during the exhibition. Exhibitors requiring booth

cleaning services are requested to submit an order form by August 18, 2006.

FORM　　　　No.26 “Booth Cleaning Order Form”

２２２２．．．．Temporary Staff

D

C

B

A

Booth reception and information@JPY 1,600/30 minJPY 12,000～JPY 20,000～Language Staff

Guide to booths@JPY 2,000/30 minJPY 15,000～JPY 25,000～Bilingual Companion

(Japanese/English)

Japanese narration for explaining

exhibits@JPY 4,000/30 minJPY 30,000～JPY 50,000～Narrator (Japanese)

JPY 60,000～

1 person, 1 day

JPY 40,000～

1 person, half day

Interpretation

(Japanese/English)

Type

Interpretation for business talks@JPY 4,700/30 min

Suitable TasksOvertime Charges

４４４４．．．．Temporary Communications

　Exhibitors requiring temporary phone lines should order by August 18, 2006. Please refrain from using

transceivers in the venue.

FORM No.27 “Temporary Phone and Communication Line Order Form”

　1)Types of Communication Lines

　　 ①Analog Lines (External Phone) ②INS64 Line ③High speed data line （greater than INS64）　2)Usage Period　　　Lines may be used between 18:00 on October 22 until 17:00 on October 28 (planned)

　3)Location　　　Temporary phone lines will be pulled up through the floor pit. The location must be specified on the

order form. Lines cannot be moved once they are set.

4)Control

　　 Construction will be performed by Pacifico Yokohama’s electricity and phone construction group.

Individuals not in the group are prohibited from moving installations, cutting lines, or hiding or concealing

them. If such actions do occur, repair costs will be the responsibility of the exhibitor.

　5)Notification of telephone numbers will be given after installation.

- 38 -


5. Order for Crane, Forklist and Workers

ａ.CRANE(with a operator) MINIMUM 4 HOURS PER ORDER

b. FORKLIFT(with a operator) MINIMUM 2 HOURS PER ORDER

c. WORKER MINIMUM 2 HOURS PER ORDER

●Our normal working time is 9:00 a.m. to 17:00 p.m., after our working period is

subject to be overtime.

*** 5 % of consumption tax is chargeable.

FORM　　　　No.19　　　　“Freight Handling Service Order Form”

CAPACITY OF

CRANE

NORMAL

(HOURLY)

OVERTIME

(1/2 HOUR)

NORMAL

DAILY

SAT.SUN.

HOLIDAY

(HOURLY)

OVERTIMESAT.SUN.

HOLIDAY(HOURLY)

SAT.SUN.

HOLIDAY DAILY

20.0ｔ JPY 10,100 JPY 6,300 JPY 72,000 JPY 12,600 JPY 13,800 JPY 90,000



CAPACITY OF

FORKLIFT

NORMAL

(HOURLY)

OVERTIME

(1/2 HOUR)

NORMAL

DAILY

SAT.SUN.

HOLIDAY

(HOURLY)

OVERTIMESAT.SUN.

HOLIDAY(HOURLY)

SAT.SUN.

HOLIDAY DAILY





NORMAL(HOURLY)

OVERTIME(1/2 HOUR)

NORMALDAILY

SAT.SUN.

HOLIDAY(HOURLY)

OVERTIMESAT.SUN.HOLIDAY

(HOURLY)

SAT.SUN.HOLIDAY DAILY

EACH　PERSON JPY 4,000 JPY 2,000 JPY 32,000 JPY 5,000 \5,500 \40,000

- 39 -


Rental Package Booth

　　　　　　　　　　　　　FORM No.28 Application for Rental Package Booth

1) Plan A [for use with 3m x 6m exhibit space]

Walls: Back panel, side panel (height = 2.5m), made from Octanorm (white)

Floors: Punch carpet floor

Company sign: 1 complimentary sign will be produced using a common typeface.

　 (Black and White,in English)

Equipment: 3 x Exhibit Tables (D600 mm x W1800 mm x H700 mm, with white cloth)

1 x Reception Counter (D450 mm x W900 mm x H930 mm)

1 x Counter Chair

1 x Brochure Holder (6-tiered A4)

1 x Plant

6 x Spotlights (100W)

2 x Double Electrical Outlets (700W/100V)

　

Caution: (1) The punching or drilling of holes with nails or pins, etc. is prohibited. If adhesive tape is used on walls,

on the conclusion of the exposition, it must be removed and the walls returned to their original state.

(2) Exhibitors will be separately charged for any work for additional electricity supply.

(3) There will be no side panel on the aisle side of corner booths. Two sides of the booths will be open.

6. Rental Package Booth

6×Spotlights(100W)

Counter Chair

Reception Counter(D450×W900×H930)

Plant

Brochure Holder(6-tiered A4)

3×Exhibit Tables(D600×W1800×H700,white cloth)Double Electrical Outlet(700W)

Double Electrical Outlet(700W)

Company Sign(W1500×H300)

Floor:Punch Carpet2970

5940

Horizontal(floor)view

Elevational view

2700

ABCDEFG.CO.LTD.

- 40 -


2) Plan B [for use with 3m x 9m exhibit space]Walls: Back panel, side panel (height = 2.5m), made from Octanorm (white)

Floors: Punch carpet floor

Company sign: 1 complimentary sign will be produced using a common typeface.

　　　　　　　　　　　　　　(Black and White,in English)

Equipment: 3 x Exhibit Tables (D600 mm x W1800 mm x H700 mm, with white cloth)

1 x Reception Counter (D450 mm x W900 mm x H930 mm)

1 x Counter Chair

1 x Brochure Holder (6-tiered A4)

1 x Plant

6 x Spotlights (100W)

2 x Double Electrical Outlets (700W/100V)

Tea Table and Chair Set (1 x Round Table, 4 x Chairs)

Please also use FORM No.28 to apply for other custom-made booth plans.

Elevational view

2700

ABCDEFG.CO.LTD. ABCDEFG.CO.LTD.

　9×Spotlights(100W)

Counter Chair

Reception Counter(D450×W900×H930)

PlantBrochure Holder(6-tiered A4)

3×Exhibit Tables(D600×W1800×H700,white cloth)




Floor:Punch Carpet

Tea Table and Chair Set

2970

8910

Horizontal(floor)view


Plant


- 41 -


Rental Equipment List

１１１１）　　　　ＡＳ－）　　　　ＡＳ－）　　　　ＡＳ－）　　　　ＡＳ－２９２９２９２９　　　　AAAA ２２２２）　　　　　ＡＳ－）　　　　　ＡＳ－）　　　　　ＡＳ－）　　　　　ＡＳ－３８３８３８３８３３３３）　　　　　ＡＳ－）　　　　　ＡＳ－）　　　　　ＡＳ－）　　　　　ＡＳ－３０３０３０３０

Tea Table & Chair SetTea Table & Chair SetTea Table & Chair SetTea Table & Chair Set Tea Table & Chair SetTea Table & Chair SetTea Table & Chair SetTea Table & Chair Set Tea Table & Chair SetTea Table & Chair SetTea Table & Chair SetTea Table & Chair Set

４４４４）　　　　　ＴＳ－）　　　　　ＴＳ－）　　　　　ＴＳ－）　　　　　ＴＳ－９６４９６４９６４９６４５５５５）　　　　ＧＲ－）　　　　ＧＲ－）　　　　ＧＲ－）　　　　ＧＲ－６０１６０１６０１６０１ＡＡＡＡ６６６６）　　　ＧＲ－）　　　ＧＲ－）　　　ＧＲ－）　　　ＧＲ－６０２６０２６０２６０２Ａ／ＢＡ／ＢＡ／ＢＡ／Ｂ

Table & High Chair SetTable & High Chair SetTable & High Chair SetTable & High Chair Set Reception CounterReception CounterReception CounterReception Counter Unit CounterUnit CounterUnit CounterUnit Counter

７７７７）　　　ＧＲ－）　　　ＧＲ－）　　　ＧＲ－）　　　ＧＲ－６０５６０５６０５６０５／／／／６０７　　６０７　　６０７　　６０７　　８８８８）　　　　　ＢＣ－）　　　　　ＢＣ－）　　　　　ＢＣ－）　　　　　ＢＣ－４９４９４９４９　Ｗ　Ｗ　Ｗ　Ｗ９９９９）　　ＢＣ－）　　ＢＣ－）　　ＢＣ－）　　ＢＣ－３８３８３８３８Ａ／Ｂ／Ｃ／ＤＡ／Ｂ／Ｃ／ＤＡ／Ｂ／Ｃ／ＤＡ／Ｂ／Ｃ／Ｄ

Unit CounterUnit CounterUnit CounterUnit Counter Café ChairCafé ChairCafé ChairCafé Chair Stand ChairStand ChairStand ChairStand Chair

１０１０１０１０）　　　ＢＣ－）　　　ＢＣ－）　　　ＢＣ－）　　　ＢＣ－１０７１０７１０７１０７１１１１１１１１）　　　ＤＴ－）　　　ＤＴ－）　　　ＤＴ－）　　　ＤＴ－３３０３３０３３０３３０ＭＭＭＭ・・・・ＳＳＳＳ１２１２１２１２）　　　ＤＴ－）　　　ＤＴ－）　　　ＤＴ－）　　　ＤＴ－３２８３２８３２８３２８ＬＬＬＬ・・・・SSSS

Folding ChairFolding ChairFolding ChairFolding Chair Round TableRound TableRound TableRound Table TableTableTableTable

- 42 -


１３１３１３１３）　ＤＴ－）　ＤＴ－）　ＤＴ－）　ＤＴ－３３２３３２３３２３３２・・・・３３５３３５３３５３３５・・・・３３４３３４３３４３３４１４１４１４１４）　　　　ＤＴ－）　　　　ＤＴ－）　　　　ＤＴ－）　　　　ＤＴ－３２６３２６３２６３２６１５１５１５１５）　　　ＥＳ－）　　　ＥＳ－）　　　ＥＳ－）　　　ＥＳ－４３０４３０４３０４３０ＡＡＡＡ

Conference TableConference TableConference TableConference Table Meeting TableMeeting TableMeeting TableMeeting Table "Next Demonstration" Sign"Next Demonstration" Sign"Next Demonstration" Sign"Next Demonstration" Sign

１６１６１６１６））））１７１７１７１７）　　　　ＥＳ）　　　　ＥＳ）　　　　ＥＳ）　　　　ＥＳ----４６９４６９４６９４６９１８１８１８１８）　　　ＥＳ－）　　　ＥＳ－）　　　ＥＳ－）　　　ＥＳ－４３９４３９４３９４３９ＡＡＡＡ

A‐4/12Pockets Brochure HolderA‐4/12Pockets Brochure HolderA‐4/12Pockets Brochure HolderA‐4/12Pockets Brochure Holder A‐4/3Pockets Brochure HolderA‐4/3Pockets Brochure HolderA‐4/3Pockets Brochure HolderA‐4/3Pockets Brochure Holder Panel StandPanel StandPanel StandPanel Stand

１９１９１９１９）　　　　ＥＳ）　　　　ＥＳ）　　　　ＥＳ）　　　　ＥＳ----４４０４４０４４０４４０２０２０２０２０）　　　　ＥＰ）　　　　ＥＰ）　　　　ＥＰ）　　　　ＥＰ----４２３４２３４２３４２３２１２１２１２１）　　　ＥＰ）　　　ＥＰ）　　　ＥＰ）　　　ＥＰ----４２５４２５４２５４２５

Universal StandUniversal StandUniversal StandUniversal Stand Pole Partition WPole Partition WPole Partition WPole Partition W 　　　　　　　　Pole ChainPole ChainPole ChainPole Chain　　　　WWWW////RRRR

２２２２２２２２））））２３２３２３２３）　　　　ＥＰ－）　　　　ＥＰ－）　　　　ＥＰ－）　　　　ＥＰ－４０４４０４４０４４０４２４２４２４２４）　　　　Ｃ）　　　　Ｃ）　　　　Ｃ）　　　　ＣOOOO----２３０２３０２３０２３０

White ClothWhite ClothWhite ClothWhite Cloth（（（（2000200020002000mm×mm×mm×mm×1000100010001000mmmmmmmm）））） Tri-fold PartitionTri-fold PartitionTri-fold PartitionTri-fold Partition Steel ShelfSteel ShelfSteel ShelfSteel Shelf

- 43 -


２５２５２５２５）　　　ＦＦ）　　　ＦＦ）　　　ＦＦ）　　　ＦＦ----５２１５２１５２１５２１２６２６２６２６）　　　　ＦＦ）　　　　ＦＦ）　　　　ＦＦ）　　　　ＦＦ----５１０５１０５１０５１０２７２７２７２７）　　　　ＦＦ）　　　　ＦＦ）　　　　ＦＦ）　　　　ＦＦ----５５３５５３５５３５５３

６００６００６００６００ Corner CaseCorner CaseCorner CaseCorner Case G CaseG CaseG CaseG Case（（（（LLLL1800180018001800／／／／MMMM1500150015001500）））） Single HangerSingle HangerSingle HangerSingle Hanger

２８２８２８２８）　　　　ＪＱ－）　　　　ＪＱ－）　　　　ＪＱ－）　　　　ＪＱ－８４０８４０８４０８４０ＬＬＬＬ２９２９２９２９）　　　ＪＱ－）　　　ＪＱ－）　　　ＪＱ－）　　　ＪＱ－８５６８５６８５６８５６ＧＧＧＧ３０３０３０３０）　　　　ＪＱ－）　　　　ＪＱ－）　　　　ＪＱ－）　　　　ＪＱ－８３２８３２８３２８３２

Fire ExtinguisherFire ExtinguisherFire ExtinguisherFire Extinguisher Trash BinTrash BinTrash BinTrash Bin Name BoxName BoxName BoxName Box

３１３１３１３１）　　　　）　　　　）　　　　）　　　　HEHEHEHE----７７０７７０７７０７７０　　　　AAAA ３２３２３２３２）　　　）　　　）　　　）　　　HEHEHEHE----７７０７７０７７０７７０　　　　CCCC ３３３３３３３３））））

Coffee MakerCoffee MakerCoffee MakerCoffee Maker Coffee Set (for 100 people)Coffee Set (for 100 people)Coffee Set (for 100 people)Coffee Set (for 100 people) Potted Tree (Large)Potted Tree (Large)Potted Tree (Large)Potted Tree (Large)

- 44 -


3,500Potted Tree (Large)33

8,500Coffee Set (for 100 people)32

13,000Coffee Maker31

1,500Name Box30

2,500Trash Bin29

4,000Fire Extinguisher 28

3,000Single Hanger27

16,000Ｇ Case Ｍ：Ｗ1500

19,000Ｇ Case Ｌ：Ｗ180026

20,000600 Corner Case25

6,500Steel Shelf Ｌ：Ｄ450 Ｓ：Ｄ30024

11,500Tri-fold Partition23

1,500White Cloth 2ｍ×1ｍ22

300Pole Chain 1ｍＷ/Ｇ/Ｙ/Ｒ21

1,500Pole Partition Ｗ/ＳＬ20

5,500Universal Stand19

2,500Panel Stand Ｈ900～140018

1,500Brochure Holder17

5,500Brochure Holder Ａ4-12 pockets16

9,500“Next Demonstration” Sign15

1,500Meeting Table14

3,500Conference Table ＤＴ-334 Ｗ1200 Ｈ700



13

4,000Table Ｓ：600 side Ｌ：750 side Ｈ65012

4,000Round Table Ｍ/ＳＨ65011

600Folding Chair10

3,500Stand Chair ＤＨ750

3,500Stand Chair ＣＨ600

3,500Stand Chair ＢＨ500

3,500Stand Chair ＡＨ450

9

3,000Café Chair8

19,000Unit Counter ＢＷ1800 Ｈ930

19,000Unit Counter ＡＷ1800 Ｈ7507

12,000Unit Counter ＢＷ1200 Ｈ930

12,000Unit Counter ＡＷ1200 Ｈ7506

6,000Reception Counter ＡＷ900 Ｈ7505

24,000Table & High Chair Set ＴＳ-9644

22,500Tea Table & Chair Set AS-303

18,000Tea Table & Chair Set ＡＳ-382

Tea Table & Chair Set ＡＳ-29 Ａ

Product Name

1

ＮＯ

10,000

Price (JPY)

- 45 -


Audio Visual Equipment List

(1)Video Compatible Equipment

Model Name: KV-29DR5

Specifications: 4 times high resolution

Component x 2　S-inputs x 3

Video Inputs x 3　Audio Inputs x 3 (Stereo)

Size: 746W x 526D x 596H mm

Weight: 53.6 kg　Power Consumption: 179W

Rental Fee: JPY 18,000

Monitors

Model Name Specifications Rental Fee

14 inch, Video Input x1, Audio Input x1 (Monaural), 375W x 409D x 338H, 75 W, 12.3 kg

21 inch, D1 Input x 1, S-input x 3, Video Input x 4, Audio Input x 4 (Stereo), 545W x 480D x 450H, 106 W, 27.7 kg

21 inch, S-input x 1, Video Input x 3, 516W x 479D x 409H, 140 W, 30.5 kg

29 inch, Component x 1, S-input x 2, Video Input x 2, Audio Output x 3 (Stereo), 687W x 529D x 538 H, 165 W, 52.0 kg

37 inch, S-input x 4, Video Input x 4, Audio Output x 4 (Stereo), 869W x 605D x 746 H, 198 W, 87.0 kg

10 inch, Wall Mounts Included, 267W x 65D x 232H, 26W, 1.9kg (monitor only)

15 inch, D1-input, Wall Mounts Included, 359W x 45.3D x 308.5H, 33W, 2.8 kg (monitor only)

20 inch, D1-input, Wall Mounts Included, 460W x 52D x 406.3H, 54 W, 6.6 kg (monitor only)

Model Name: KV-34DR5

Specifications: 4 times high resolution

Component x 2　S-inputs x 3

Video Inputs x 3　Audio Inputs x 3 (Stereo)

Size: 871 W x 576 D x 667 H mm

Weight: 82.9 kg　Power Consumption: 209 W


Model Name: LC20S1S

Specifications: D2 Inputs

Included wall mount, AN-110AG1

Size: 474 W x 68 D x 411 H mm (monitor only)

Weight: 6.0kg (monitor only)　

Power Consumption: 60 W


Model Name: KDL-L30HX1

Specifications: D4 Inputs

BS/110 degree CS Digital Hi-Vision

Coupled with a Media ReceiverSize: 971 W x 70 D x 524 H mm (monitor only)

Weight: 20.0kg (monitor only)　

Power Consumption: 211 W


②VTR and Monitor, ③ Video Discs, ④ Hard Disk Recorders

DVD Deck, Plays DVD-Video, Video CD, Music CD, 430W x 288D x 87.5H, 16 W, 3.0 kg


Hard Disk Recorder, HDD 40GB, Stores 18 hours at MPEG2 (4Mbps),

Composite, S, Component, 180W x 130D x44H, 18 W, 1.0 kg

Model Name: KV-21SVF1

Specifications: Flat CRT,

S-VHS Easy Playback




Model Name: KV-25SVF1

Specifications: Flat CRT, S-VHS Easy

Playback




Model Name: DVD-V730

Specifications: Plays DVD-Video, Video CD,

Music CD

Size: 210W x 421 D x 119H mm

Weight: 4.5kg　Power Consumption: 15W


Model Name: DVDivx II

Specifications: Plays DVD-R/+R/-RW/+RW/

CD-R/-RW in MPEG1/2/4

Size: 430W x 355D 55H mm

Weight: 3.0 kg


- 46 -


(2)LCDs and Plasma Displays

(3) Film Image Equipments

Model Name


Specifications Rental Fee Notes

Model Name: LCD4000 (40 inch)

Specifications: Real Resolution 1280 x 768

Power Consumption: AC100V, 235W

Size: 949W x 141D 605H

Weight: 26 kg


Mounting Components Not Included

LCD LCD

Model Name: MDT401S (40 inch)

Specifications: Real Resolution 1280x768

Power Consumption: AC100V, 235 W

Size: 949W x 141D x 605H

Weight: 26kg



Model Name: PX-61XM (61 inch)

Specifications: Real Resolution 1365x768

Power Consumption: AC100V, 660W

Size: 1480W x 119D x 890H

Weight: 61 kg



PDP PDP

Model Name: TH-50PHD5 (50 inch)

Specifications: Real Resolution 1366 x 768

Power Consumption: AC100V, 660 W

Size: 1210W x 98D x 724H

Weight: 43 kg



30 inch, 1280 x 768, 760W x 114D x 449H, 170 W, 16kg

21 inch, 1600x768, 549W x 228D x 483 H, 52 W, 11.3 kg

21.3 inch, 1600x768, 473W x 220D x458H, 75 W, 8.5 kg

17 inch, 1280x1024, 440Wx220Dx458.5H, 52 W, 7.65 kg

15 inch, 1024x768, 359Wx176Dx360H, 50 W, 3.5kg

43 inch, 1024x768, 1070Wx98Dx630H, 298 W 31.5 kg

42 inch, 1024x768, 1018Wx89Dx610H, 330 W, 29.5 Kg

40 inch, 640x480, 916W x 88D x 714H, 350 W, 30.8kg

37 inch, 1024 x 768, 884Wx99.7Dx684H, 390 W, 29.8 kg

Mounting equipment and speaker not included

Mounting equipment and speaker not included

No mounting equipment or speakers

Mounting equipment not included





Mounting equipment not included,

down converter installed

① Xenon Slide Projectors / ② Halogen Slide Projectors

6500 lx, xenon lamp 750 W, Dissolve Function, 397W x 543D 375H, 1500 W, 28.0 kg

Model Name: Omni 550 Xenon AF

Specifications: 45000 lx, xenon lamp 550W

Size: 280W x 465 D x 310H mm



Model Name: Omni Graphics 750 Xenon/MD

Specifications: 6500 lx, xenon lamp 750 W,

autofocus,carousel &

10 frames interchange type

Size: 280W x 480D x 310 Hmm



Model Name: VIP-300M

Specifications: 1800 lx, xenon lamp 250W

With Handling Multi-Functions




Model Name: Omni Graphics 253AF

Specifications: Halogen 250W




- 47 -


EVS-22Oct. 23 - Oct. 28, 2006

Pacifico Yokohama

SHIPPING INFORMATION

Introduction

The ISHIKAWA-GUMI LTD. has been appointed by JAPAN AUTOMOBILE RESERCH INSTITUTE, as solo

official freight forwarder customs clearing agent and on site handling contractor for EVS 22 organized by

JAPAN AUTOMOBILE RESEARCH INSTITUTE (JARI).Under the ISHIKAWA-GUMI LTD’s controlled exhibits

from overseas can be display at Pacifico Yokohama under Customs bonded.

Contact is as follows :

ISHIKAWA-GUMI, LTD.

9-4, 5-CHOME, HIGASHI-SHINAGAWA,

SHINAGAWA-KU, TOKYO 140-0002, JAPAN

TELEPHONE : +81-3-3474-8102

FACSIMILE : +81-3-5460-9841

CONTACT : MR. SHIGETA

MR. SAITO

MR. MOCHIDUKI

Ishikawa-Gumi Ltd., will be solely responsible for handling all cargo sent by the Exhibitor from overseas.

Ishikawa-Gumi Ltd., will receive the cargo at the seaport or airport in Japan, complete customs procedures

and deliver the cargo to the Exhibitor's booth at the exhibition site. After the exhibition, Ishikawa-Gumi Ltd.,

will return the cargo to the sea port/airport upon the request of any Exhibitors who are in need of cargo

transportation services to and from Japan.

Also Ishikawa-Gumi Ltd. will introduce their overseas agents upon exhibitor's request.

- 48 -


ＩＩＩＩＮＮＮＮＤＤＤＤＥＥＥＥＸＸＸＸ

A. Deadlines for cargo arrival in Japan Page 47

B. Freight Charges 47

C. Packing 47

D. Case Marking 48

E. Consignee/Notify Party 48

F. Shipping Documents 48

G. Sending Advance Notice 49

H. Insurance Policy/Certificate 49

I. Customs Examinations 49

J. Bonded Exhibition Area 50

k. Local/Import Goods 50

L. Empty Packing Cases 50

M. Removal of Items for Exhibition Site 50

N. Re-Export Procedures of Exhibits/Equipment’s 51

O. Services and Fees 51

- 49 -


ＦＲＥＩＧＨＴＨＡＮＤＬＩＮＧ　ＩＮＪＡＰＡＮ**********************************************************

A. Deadlines for cargo arrival in Japan

All items sent to Japan must arrive by the following dates :

Sea freight : Vessel must discharge in Yokohama port by Oct. 8-11,2006.

Air freight : Aircraft must arrive at Tokyo Narita Airport by Oct.15-17,2006.

B. Freight Charges

All items sent by sea or air must be Freight Prepaid.

C. Packing

1. All items for shipment must be divided into the following two Separately Packed

a. Category 1 : Bonded items

These items will remain in bond during the exhibition and will be re-shipped

Bonded items can be sold after the

exhibition only if they clear customs with due payment of duties and domestic

excise taxes, thus becoming imported goods.

b. Category 2 : Imported items (including consumables)

These items, which include brochures, samples, giveaway, and demonstration

materials as well as exhibits, which will be consumed during or after the

exhibition must clear customs before the exhibition for import into Japan.

Caution: It is of vital importance that bonded items and imported items be packed

(and invoiced) separately because of their different customs classifications.

2. It can not be overemphasized that packing must be exceptionally sturdy for both

sea and air shipment. Ishikawa-Gumi highly recommends re-useable bolted cases.

Although these may be more expensive than other cases, experience has shown that

cutting costs in packing can be a costly mistake if goods are damaged during shipment.

- 50 -


D. Case Marking

To enable quick identification and handling of cargo, all cases must have

　stenciled or printed on two exterior sides the following information :

　 Shipping Marks

EVS 22

(EXHIBITOR NAME)

BOOTH NO.

MADE IN

C/NO.

E. Consignee / Notify Party

1.The consignee on all bills of lading and air waybills must be :

2. The notify party on all bill of lading and air waybills must be :

F. Shipping Documents 　　　　　　　　　　　　　　　　　　　　　　　　　　　　

Upon receiving the Overseas Transport Application, we will send you the invoice and packing list.

Each invoice / packing list should be made out as per the attached authorized form

of EVS 22. It should be as precise as possible regarding descriptions,

quantities, unit prices, total amounts, net weight, gross weights and measurements.

The document must be in English with prices shown in U.S. dollars on a CIF Japan

basis, separate invoice / packing lists must be used for bonded items and imported

items (including consumables). The Exhibitor is cautioned to note that prices

indicated on the shipping documents must be reasonable. Problems in customs

clearance may occur if the customs officer judges the declared price to be

unreasonably low. Also, customs will not accept "no commercial value" invoices.

Prices must be mentioned for all items including catalogs.

EVS 22

(EXHIBITOR NAME)

BOOTH NO.

PACIFICO YOKOHAMA,JAPAN

ISHIKAWA-GUMI, LTD.

9-4, 5-CHOME, HIGASHI-SHINAGAWA,

SHINAGAWA-KU, TOKYO 140-0002 JAPAN

TELEPHONE : +81-3-3474-8102

FACSIMILE : +81-3-5460-9841

CONTACT : MR. TATSUO SHIGETA

- 51 -


1. Sea Freight

a. Documents must be sent in the following quantities :

1) Invoice/packing list : 5 copies

2) Bill of lading : 1 original and 3 copies

3) Brochure for each exhibit : 2 copies

b. Documents should be received at least 10 days prior to the berthing of the ship in Japan.

Please send the bill of lading by rapid courier as soon as it is received from the shipping

company.

c. Documents for items shipped by sea should be addressed to EVS 22 as consignee.

A consolidation bill of lading will take a long time to obtain cargo from the shipping agent.

2. Air Freight

a. Documents should be sent in the following quantities :

1) Invoice / packing list : 3 copies

2) Air waybill: 1 copy

3) Brochure for each exhibit : 1 copy

Note: The original air waybill and 4 copies of the invoice / packing list should

accompany each shipment.

b. Documents for items shipped by air should be addressed to EVS 22 as consignee.

G. Sending Advance Notice

The following information must be sent to Ishikawa-Gumi by facsimile as soon as

possible (in advance of the shipment). This information enables Ishikawa-Gumi to

promptly collect cargo. If the information is not received in advance of arrival,

the cargo may go into a customs warehouse for storage.

1. Sea Freight

a. Name of vessel

b. Estimated time of departure and port of loading (ETD)

c. Estimated time of arrival and port of discharge (ETA)

d. Bill of lading number

e. Number of packages and volume of each

2. Air Freight

a. Air waybill number

b. Number of the flight landing in Tokyo

c. Estimated arrival time at Tokyo Narita Airport

H. Insurance Policy / Certificate

An insurance policy / certificate should be purchased. Exhibitors should insure their

goods from the time they are dispatched from the office / factory until either being

returned to these premises or collected by buyers after the exhibition. Ishikawa-Gumi

Ltd. does not insure goods on exhibitors' behalf.

I. Customs Examinations

The customs office will maintain a temporary office at the show. Please note that

Japanese customs officers are thorough in their examinations. Normally, every case is

opened and the contents are carefully checked against the invoice / packing list.

Delays and extra charges may result if the contents and the invoice / packing list do

not match.

- 52 -


J. Bonded Exhibition Area

The exhibition site is officially designated a bonded exhibition area for the entire

period of the exhibition, including the moving in and moving out periods before and

after the exhibition. For those unfamiliar with the concept of a bonded exhibition

area, the system is adopted to enable the temporary landing (not import)of items into

Japan for the purpose of exhibition. Under the system, items are exempted from duties

and taxes on the condition that they will be exported from Japan after the exhibition.

Accordingly, bonded items may not be disposed of in Japan. They must be exported from

Japan after the show, or they must go through customs clearance to be officially

imported into the country. Violation of this regulation qualifies as a form of

smuggling. The sale, giveaway or disposal of bonded items in Japan is treated as a

serious matter, so exhibitors are cautioned to fully comply with the regulation.

Exhibitors will be free to give away only those items that are imported (paid duty

entries items) by the time of the exhibition and for which applicable duties and

taxes are paid.

K. Local / Imported Goods

All Exhibitors who will be shipping goods from local premises in Japan must contact

Ishikawa-Gumi Ltd., to arrange for the goods to be brought into (and taken out of) the

exhibition site.

L. Empty Packing Cases

After exhibit items are unpacked at the booth, the packing cases will be removed from

the exhibition hall. Cases for bonded items will be stored outside the exhibition

site and returned at the end of the exhibition.

M. Removal of Items from Exhibition Site

Before the close of the exhibition all exhibitors must submit a disposal instructions

form to Ishikawa-Gumi Ltd., in order to inform the agent of what to do with the exhibit

items after the exhibition, as follows :

1. "Re-ship".(to either the country of origin or any other country)

Re-shipping items after the exhibition may take some time for paperwork to be

completed and a suitable ship / plane to be found. Please bear this in mind when

planning the post-exhibition use of your exhibit items.

2. "Sell"(Sold)

Bonded goods to be sold must go to a bonded warehouse for customs clearance and

payment of duties / taxes. Please note that goods cannot clear customs at the

exhibition site.

3. "Consume"

All goods imported as items to be given away in Japan cannot be re-shipped in cases

containing bonded items. Separate export arrangements and documentation are

necessary because items once imported are treated as domestic Japanese cargo.

4. DISPOSAL INSTRUCTION OF ALL CARGO AFTER THE SHOW GIVEN TO US LATEST OCT. 27TH,

2006.

- 53 -


N. RE-EXPORT PROCEDURES OF EXHIBITS/EQUIPMENTS

***********************************************In Japan, the export of ordnance incl. Components and parts, requires an export license

from the ministry of economy, trade and industry (METI), as specified under the export

trade control order of Japan. The order Also applies to the re-export of such items brought

into the country for exhibition. Accordingly when items such as those mentioned above are brought

into Japan for exhibition, whether under ATA carnet, bond or normal importing procedures, their

re-export requires the permission of METI regardless of the re-export destination, whether it

be the country of origin or a third country. The aircraft ordnance division of METI shall make

the final determination of whether a product does or does not fall within the category of ordnance.

Product catalogs, specifications and other detailed information may be requested to make this

determination.

Caution: Atomic production-related equipment, chemical weapon and-related equipment’s,

and biological weapon and-related equipment’s are not permitted to exhibit.

Definition Of Ordnance

1. Exhibitors who are concerned export license must apply to METI prior to

re-export from exhibition site to overseas destination.

2. Ishikawa-Gumi Ltd., can apply for export license on behalf exhibitor.

In this case, exhibitor must complete a power of attorney to EVS 22 SECRETARIAT and

Ishikawa-Gumi Ltd. to authorized such action.

3. Approval for export license takes approximately 2 - 3 weeks.

4. Documents required by METI for export license.

a. Completed licenses application form.

b. Evidence of correspondence between exhibitor (exporter) and consignee in country

of destination.

c. Catalogue of exhibit materials.

d. Import declaration, Invoice, Bill of Lading or Air waybill copy(used for original

import to Japan).

O. Services and Fees

Ishikawa-Gumi Ltd., offers the following services between seaport / airport and

exhibition and charges for these services as indicated. Please note that all imported

goods are also subject to duty and a 5% consumption tax on CIF value.

1. In-bound (to Exhibition Site)

a. SEA FREIGHT (Port to Exhibition)

1) Loading and transport to warehouse, and removal of cases from

container (when required) at warehouse.

2) Unloading and preparation of customs inspection documents.

3) Loading and transport to exhibition site.

4) Unloading from truck at exhibition site.

5) Delivery to booth.

6) Use of lifting equipment.

7) Unpacking and placing items in booth (excl. machine setting-up).

8) Supervisor fee

Per M3 or per 1,000 kg, whichever yields the greater total. JPY15,000.-

(The minimum fee is JPY30,000.-)

Note: FCL shipment Container Minimum = 20’STD as 22.5 M3, 40’STD as 45 M3

Note: The minimum fee applies to each Exhibitor.

Note: For ocean bill of lading covering shipment more than FCL cargo,

please apply for an individual quotation.

A product used by armies directly in warfare. However, parts and equipment which are dual

use with commercial applications are not defined as weapons.

- 54 -


b. AIR FREIGHT (Narita Airport to exhibition site)

1) Loading and transport to warehouse.

2) Unloading and preparation of customs inspection documents.

3) Loading and transport to exhibition site.

4) Unloading from truck at exhibition site.

5) Delivery to booth.


7) Unpacking and placing items in booth (excl. machine setting-up).

8) Supervisor fee

　Per kg or per 6,000 cubic cm, whichever yields the greater total. JPY150.-


Note: The minimum fee applies to each exhibition also, for airway bills covering

shipment weighing over 2,000 kilograms, please apply for an individual

quotation.

*** 5 % of consumption tax is un-chargeable on above item. ***

c. CUSTOMS CLEARANCE FEE FOR IN-BOUND

1) Customs clearance for temporary entry Per declaration JPY20,000.-

2) Customs clearance for definitive importation Per declaration JPY11,800.-

3) Customs clearance for ATA Carnet Per carnet JPY22,000.-

d. EMPTY CASE HANDLING CHARGES

The following services are included. Per M3 JPY4,500.-


1) Pick-up empty from the booth.

2) Loading truck and transportation to warehouse

3) Warehouse in and out including storage

4) Loading empty and transport to site

5) Delivery to the booth


2. Out-bound (from exhibition site)

a. SEA FREIGHT (exhibition site to port)

1) Labor and equipment for re-packing (excl. dismantling for machine).


3) Removal of packed cases from booth, loading on truck, and transportation.

4) Preparation and submission of documents for customs office.

5) Loading and transport to port via warehouse (Pending availability of vessel).

The fee for the above services :

Per M3 or per 1,000 kg, whichever yields the greater total. JPY15,000.-


- 55 -


b. AIR FREIGHT (exhibition site to airport)

1) Labor and equipment for re-packing (excl. dismantling for machine)


3) Removal of packed cases from booth, loading on truck, and transportation.

4) Preparation and submission of documents for customs office.

5) Loading and transport to port via warehouse (pending availability of flight)

Per kg or per 6,000 cubic cm, whichever yields the greater total. JPY150.-

(The minimum fee per Exhibitor is JPY30,000.-)


c. CUSTOMS CLEARANCE FEE FOR OUT-BOUND

1) Customs clearance for temporary entry cargo Per declaration JPY20,000.-

2) Customs clearance for ATA Carnet cargo Per carnet JPY22,000.-


3. The Following Services are not Included in the Above Charges.

1) All duty and tax

2) Insurance

3) Machine setting-up and dismantling

4) Extra packing work and packing materials

5) Special application for import related laws

(Food sanitation law, quarantine law etc.)

6) Abandon charge for no use empty boxes, materials etc.

7) Any other special requirement from Exhibitor.

8) Cargo late arrival surcharges after deadline.

9) Terminal Handling Charges (THC/TC) at Sea/AirPort

10) Container Demurrage (over free time at Container Yard)

*** 5 % of consumption tax is unchangeable on above item. ***

4. Final Import Clearance from Bonded Status.

Will be quoted.

*** 5 % of consumption tax is chargeable after definitive importation. ***

　　　　5. Payment condition.

All service and fee must pay to the official freight forwarder according following terms.

a. Inward movement charges : Until close of exhibition

b. Outward movement charges : Until cargo arrives at destination.