How Evosys & Oracle FCCS automated Excel Based Financial Consolidation?

Evosys

Scot LacekRegional Sales Director

Arpan MakwanaGlobal Practice Head, EPM

Agenda

About Evosys

Challenges in Spreadsheet based consolidation process

FCCS Features

1.

2.

3.

4.

5.

Business Benefits achieved

Summary of FCCS Functionality

Oracle CloudHCM – 75+,ERP – 60+

PBCS – 15+

150+

Oracle Application

240+

United Kingdom North America, MEA,APAC, and

ANZ

18Consultants

850+

Proven Experts in Oracle Cloud Applications

All Pillars of Oracle Cloud

7

Happy Customers Global Presence Experienced Consultants Solution Experts

• Financials

• Procurement & SCM

• HCM

• Manufacturing

• Enterprise Asset Management

Enterprise Resource

Planning

• Cloud HCM/Taleo

• Cloud ERP

• Cloud BI

• Cloud CX

• Planning & Budgeting Cloud

Service (PBCS & EPBCS)

Oracle Cloud

• Siebel CRM

• EBS CRM

• OPA

• Sales Cloud

• CPQ

• Eloqua

• RightNow

CRM

• Planning & Budgeting

• Consolidation

• Profitability & Cost Management

• Financial Management

Hyperion

• OBI Apps

• OBIEE

• Endeca

• Big Data

• R Enterprise

• Demantra

• Advance Supply Chain Planning

• Transportation Management

• Landed Cost Management

• WMS & MSCA

• Mobile Apps for ERP

• HCM

• SCM

• Finance

• BI

• CRM

• Custom Development

• Application Development

• System Integration

• Enterprise Collaboration

• Database Management

• Master Data Management

• Oracle SOA Suite

• Oracle ADF/OAF

Expertise across Oracle Portfolio

Business Intelligence VCP & VCE Mobile Applications Technology

DESCRIPTION ERP HCM SCM PBCS CX Analytics PaaS

Live and Referenceable Customers Globally (North America, EMEA and APAC)

Customers using Manual / Excel based System Moving to Oracle Cloud

Migrated from PeopleSoft, EBS, Microsoft, Sage etc. to Oracle Cloud

Cloud Specialisations

One Stop - Oracle shop for Cloud Applications

“Integration with ADP, Kronos, Micros and many more”

“Subscription Based Financing Models”

“Industry Specific Solutions”

”Enhanced Cloud Implementation Methodology

“Custom Extension on PaaS”

“COE led Delivery Model”

“Advanced modules like Payroll, Projects, Primavera, SCM“

North AmericanCloud Customers

15

References - North America

ERP - 9 HCM - 6PBCS - 3 BICS - 1

CX - 1

Vertical Expertise

9

UK Clients (Cloud References…)

Other Global Cloud References…

Oracle PBCS & FCCS Implementation in

EMEA(Live in 10 Weeks)

They employ over 15,000 people whofocus on two core business divisions.The construction group covers three maindisciplines; civilengineering, building and MEP. Thecommercial group represents a diverseportfolio of global brands in thetransportation, logistics, travel, furnitureand electrical arenas. It is a renownedname for the delivery of world-classprojects with demanding schedules, andregularly exceeds the quality expected byits international clients.

Data collection is completely automated helping ANGE to consolidate financials more easily. Budget information isuploaded and consolidated in the same way as expenses

They faced a tremendous challenge when consolidating the finances of its 40 subsidiary companies, with a lot of timeand effort spent simply gathering the necessary information. Additionally, the company had no systematic approach forpreparing budget information. This resulted in a confusing and complicated process for performing analysis and revising budgets based on the information received from its various subsidiary companies

• Financial Consolidation Close Cloud Service (FCCS)• Planning & Budgeting Cloud Service (PBCS)

Challenges

Modules

ExpectedBenefits

Challenges of a spreadsheet driven consolidation cycle

Accuracy & Efficiency

Manual Interventions

AUDIT ISSUES!!!

What Oracle FCCS solution will bring

• Data Automation

• Collaboration

• Single click reporting

• Operational KPI reporting

• Robust approval and auditing

Financial Consolidation and Close Cloud Service(FCCS)

FCCS provides you an effective andefficient end to end application forconsolidation and close process

Solving Financial Consolidationand Reporting Issues

High Level Solution

Actual Info

EPM Cloud• Financial Consolidation and

Cloud• Planning and Budgeting Cloud• Tax Reporting Cloud

Sin

gle

Clic

k R

epo

rtin

g

Budget/Calculated info

Source Systems- JD Edwards- Other ERPs- Legacy Systems- Spread Sheets - Consolidated

Statements- KPIs- Notes to Accounts

Application Key Features

Task ListsData Forms

Managing Journals

DashboardReportsSubsidiary

Status

Task : Built-in Close Manager

Task Responsibilities and Workflow

Timelines and calendars aligned with the close

Reflects due date Assignments

Notifications based onwork status and duedates sent on mail

Data Forms

Data Forms can be recorded by Web or through Smart View

Smart View is a comprehensive tool for accessing and integrating FCCS content from Microsoft Office products

Drill through is possible from forms

Composite and Ad hoc forms are also available

Managing Journals

List of journal entries entered

Status of Workflow

Auto Filter Option

Submit/Rejectoptions

Automaticallynumbered

Intercompany Elimination

Reports : Financial

Reports : Intercompany

Automatically generates Matching Reports with the partner transaction side by side.

Trace if there are any out of balance between entities

Report generation on the basis of plug accounts

Pre-Configured Dashboards

Ability to navigate anywhere you want to

Displays tasks, journals and supplemental data

Close Dashboard

Pre-Configured Dashboards

Supplemental Compliance

Compliance

Compliance Dashboard

Pre-Configured Dashboards

Income Statement

Balance Sheet

Financial Dashboard

Cash Flow

Subsidiary Status

In Data Analysis, with Prebuilt in Form ‘Data Status’ we can consolidate data from any period/ range and the work status of the subsidiaries can also be traced from this report

Summary of FCCS Functionality

Close and Consolidation

Guide and monitor the close from start to finish

Standard Consolidation and eliminations

Built in KPI Ratios analysis Currency Translations and FX

calculations Multi- GAAP support Auditing, segregation of duties and

transparent calculations Automated Cash flow Data Source detail tracking with drill

through capability

Application with role based tasks and data access rights

Present a tablet friendly user experience

Narrative Reporting Enabled Connect to any source of ERP

applications and quickly integrate data from multiple sources including spreadsheets.

Intercompany Matching Journal Entry with approval workflow Supplemental Schedules for Data

Collection Custom calculations with member

formulas

28

Implementation Approach

Plan and develop project strategy

• Project Plan

• Identification of Key stakeholders

• SoW Discussion

• Define Communication Plan

• Baseline Project plan

Prototyping

• Best Business practice and key features solution demo

• Business process discussion with Key stakeholders

• Prepare Configuration Workbook

• Perform Prototype configuration and implement security

Visualisation

• High Level Solution Demonstration

• Solution Designing in PBCS

• Solution Development along with University users

• Initial Solution Demonstration

• Reconfiguration

• Final Solution Demonstration

Confirmation

• Key User Training with Predefined content

• Validate solution based on standard script

• UAT Support

• Perform Production Configuration

User Enablement

• Final Validation and Review with Key stakeholders

• Begin Production Use

Support and Transition

• Transition

• Drop in sessions for end users

• Post Go Live Support

Create System Champions

Change Management

Scot LacekRegional Sales Directorscot.lacek@evosysglobal.comPh: 612-812-5904

Arpan MakwanaGlobal Practice Head, EPMarpanm@evosysglobal.com