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Event Title Name
ErasmusCo-ordinators’ Workshop June 2012
AuditSimon Darby
• Programme of visits • Audit requirements • Common Issues• Reminders
Introduction
Programme of visits
Programme of visits
•On the spot checks;
•Desk checks (now complete for 2012);
•Systems/Monitoring visits;
•Follow up.
Audit requiremen
ts
Audit Requirements
students-1
• Eligibility (extract from SRS);
• Signed model agreement (mandatory);
• Standard form (mandatory);
• Learning Agreement/Training Agreement;
• Certificate of arrival, departure or attendance( mandatory - must be independently produced).
Audit requirements Students - 2
•Transcript;
•Final report;
•Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.
Audit Requirements
staff-1
• Proof of eligibility (mandatory but letter from HR is sufficient);
• Signed model agreement (mandatory);
• Standard form (mandatory);
• Teaching Agreement/Training Agreement;
• Certificate of attendance( mandatory - must be independently produced).
Audit requirements Staff - 2
•Purpose of visit – to ensure compliance with aims of Erasmus programme;
•Final report;
•Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.
Common Issues
Common Issues -1
•Model agreements – lack of;
•Out of date/non standard model agreements;
•Purpose of staff mobility;
•Electronic signatures;
•Errors in calculation of duration.
Common Issues -2
•Backing information to support changes.
•Loss of transcripts;
•No final reports;
•No proof of receipt.
Exceptions
If circumstances make it impossible to follow regulations:
•Contact the Erasmus Help Desk with details as soon as possible
•Keep documentation
•Put comments on your mobility report if appropriate (e.g. for short mobilities; force majeure)
Good practice
A growing number of HEIs now pass their visits with no issues raised!
Good practice