Event Mgt Web User UI

8/3/2019 Event Mgt Web User UI

1/13

The projectWorks Event Management System

IntroductionprojectWorks has created a computerized Events Management System (EMS) that is carefully integrated with its ownFulfillment information System, to work seamlessly to gather, store, retrieve and serve information related to its clientsrecruitment and other events. This system will be available to USNRC recruiters and other users to track their recruitmentevents, and related activities, tasks, expenses, and documents.

What this document containsThis document contains a PREVIEW of what the eventual Web based User interface will look like for the EMS. It isintended for illustration and training purposes, and the final look and feel of the EMS may vary slightly from what ispresented in this document. This document contains layouts/screenshots that are representative of the various

information access areas in the new EMS. The various layouts/screens have been populated with sample data toillustrate the usefulness of each layout.

User Login AreaThe first page the user will see will be an account Login area, as illustrated in the next page. This screen contains anarea for the user to enter his/her credentials (username + password), and an area to retrieve a forgotten username andpassword. Initially all system users will be issued their account login information and will receive their credentials via anemail from projectWorks.

Upon correct entry of a valid username and password, the user will click on the Submit button, and will be routed to the

Dashboard page.

1


2/13

User Login: New User Registration:

Username:

Password:

Submit

I forgot my Username or Password

Username:

Password:

Submit

1


3/13

The Dashboard AreaThe Dashboard, or Home area will provide a summary view of the Events, Activities, and Tasks that the logged-in userhas coming up soon.

Each section will contain its list view, and each row on each list will provide Hyperlink to a detailed view of that

specific event, activity or task.

The Tabbed InterfaceThe system will feature a tabbed interface that will allow users to select the exact area of information they want toaccess. This means fewer clicks to get to the desired information.

For example, to view all events, click on the Events tab. To view all activities, click on the Activities tab, and so on.

Please note also that the selected tab will have a background color OPPOSITE of all other tabs in that given tabbed set.For instance, on the main tabbed area, the selected tab displays with the dark blue background and white type, while the

inactive tabs display in a reversed color scheme (blue type on a white background).

The same is true of other tabbed areas (as seen on the detailed areas of the layouts).

List View and Detailed ViewsThe system is designed so that the leftmost area of the screen will display a list view of all items within that selectedtabbed area (ie Events), while the right side will display detailed information about the selected line item on the list view.

DocumentsEach event will have a related set of documents. These may include an event evaluation form, event logistical details,

and so on. New Documents may be added by the User, and existing documents may be downloaded by the user viewingthe information, by simply clicking the GO! button next to each available document listed.

Selected ItemsThe items that have been selected by the user on any given list view will display in BOLD face. This will allow the user toquickly identify which record is being viewed in detail in other areas of the screen.

2

3

4

5

6 6


4/13

Home Events Activities Tasks Calendar

UsernameDate + TimeLogout

Name Type Dates2010 VA Tech SEC Career Fair College Career Fair 9/14/20109/14/2010

Purdue U PESC Industrial RT College Career Fair 9/14/20109/15/2010

Events

Name Type Event Dates

VA Tech Student Reception Student Meet & Greet 010 VA Tech SEC Caree Fair 9/14/2010

Student Interviews Interviews-On Campus 010 Purdue U PESC IRT 9/15/2010

Activities

Name Type Event Dates

Book Hotel for VA Tech Fair Travel Lodging 2010 VA Tech SEC C reer Fair 8/22/2010

Follow-up with GA Tech Students Event Follow-up 2010 GA Tech Career Fair 9/14/2010

Tasks

2


5/13



All Events Search

Event ID Event Name Location Start Date End Date

10015 VA Tech SECCareer Fair

Blacksburg,VA

9/14//2010 9/14//2010

10014 Purdue UPESCIndustrialRoundtable

WestLafayette, IN

9/14//2010 9/15//2010

Overview Details Activities Tasks Attendees Expenses

Documents

VA Tech SEC Career Fair

Directions

Event ID: 10015 # of Attendees: 5Organization: Virginia Tech Phone: 5402312755

Location: Blacksburg, VA Website:https://expo.sec.vt.edu/

Organization: Virginia Tech Organization: Virginia Tech

Start Date: 9/14/2010 End Date: 9/14/2010

Address1: Virginia Polytechnic Institute and tate University

Address2:

City: Blacksburg ST: VA ZIP: 24061

Notes: This career fair typically yielcandidates which are from the localare bright, yet down to earth, and etalents. Good USNRC presence isCareer Fair.

lds very gl VA/MD/Wager to shhighly rec

od engineeringV area. The studentsw their technical

ommended at this

3

4

4
https://expo.sec.vt.edu/https://expo.sec.vt.edu/


6/13



All Events Search



Blacksburg,VA

9/14//2010 9/14//2010


WestLafayette, IN

9/14//2010 9/15//2010


Documents


Directions

Event ID: 10015 # of Attendees: 5Organization: Virginia Tech Phone: 5402312755

Location: Blacksburg, VA Website:https://expo.sec.vt.edu/

Event Type: School Career Fair Additional Activities? Yes

Start Date: 9/14/2010 End Date: 9/14/2010

Add New Doc +

Name Description Type Download

2010 Virginia TechCareer Fair RecruiterGuidelines

GeneralRecruitmentGuidelines

PDF

USNRC RecruitmentEvent EvaluationForm

2010 EventEvaluation Form

Word

GO!

GO!

5
https://expo.sec.vt.edu/https://expo.sec.vt.edu/


7/13



All Events Search



Blacksburg,VA

9/14//2010 9/14//2010


WestLafayette, IN

9/14//2010 9/15//2010

Details Activities Tasks Attendees Expenses

Documents


Directions

Campus Contact Nam : Sarah Palin ( NOT)

Title: Career Services irector Phone: 5402312755

Contact email:SPalin vt.edu Fax: 5402312755

Address1: Virginia Tec Address2: Bldg. 362

City: Blacksburg ST: VA ZIP: 24061

Add New Doc +

Overview

Name Description Type Download

2010 Virginia TechCareer Fair RecruiterGuidelines

GeneralRecruitmentGuidelines

PDF

USNRC RecruitmentEvent EvaluationForm

2010 EventEvaluation Form

Word

VA Tech Career FairEvent Logistics

Event logisticaldetails

PDF

GO!

GO!

GO!
mailto:[email protected]:[email protected]


8/13



All Events Search



Blacksburg,VA

9/14//2010 9/14//2010


WestLafayette, IN

9/14//2010 9/15//2010


Attendees


Details

Date Time Name Location

9/14/2010 4:00 PM Meet and Greet Reception StudentUnion Bldg.

9/14/2010 911 AM Student Interviews Tesla Hall

Add New Activity +

Notes

Activity Type: Reception Date: 9/14/2010

Start Time: 4:00 PM End Time: 6:00 PM

Cost: No Charge Location: Student UnionBldg.

Contact Name: MaryLou Redd Contact Phone:5032248856

Contact email:[email protected] Website: http://vt.edu/sec_career_fair/reception

6

6
http://vt.edu/sec_career_fair/receptionhttp://vt.edu/sec_career_fair/receptionhttp://vt.edu/sec_career_fair/receptionhttp://vt.edu/sec_career_fair/receptionmailto:[email protected]:[email protected]


9/13



All Events Search



Blacksburg,VA

9/14//2010 9/14//2010


WestLafayette, IN

9/14//2010 9/15//2010



Details

Name Type Due Date Status

Book Hotel for VATech Fair

Travel-Lodging 8/22/10 Pending

Interview RoomSnacks

Interviews 9/1/10 Pending

Add New Task +

Task: Book Hotel for VA Tech Fair Due Date: 8/22//2010

Task Type: Travel Lodging Reminder Date: 8/15/2010

Assigned To: Joe Recruiter Status: Pending

Notes:


10/13



All Events Search



Blacksburg,VA

9/14//2010 9/14//2010


WestLafayette, IN

9/14//2010 9/15//2010



Details

Name Position Notes

Don Corleone Sr. Recruiter Sicily Office, Looking forFresh Recruits

Brent Dugan Admin Helper Dallas Office, will take careof event miscellany

Matt Suarez HR Honcho Headquarters guy

Add Attendee +

First Name: Donald (Don) Last Name: Corleone

Position: Sr. Recruiter Office: Sicily, Italy

Email: [email protected] Phone: 12668761055

Notes:

Activities
mailto:[email protected]:[email protected]


11/13



All Events Search



Blacksburg,VA

9/14//2010 9/14//2010


WestLafayette, IN

9/14//2010 9/15//2010



Lodging

Expense Date Amount Pay Method

Avis Car Rental 9/15/10 $78.99 Visa

Chipotle Mexican 9/14/10 $12.48 Cash

Marriott Hotel 9/13/10 $148.77 AMEX

Add New Expense +

Expense: Avis Car Rental Date: 9/15/10

Amount: $78.99 Pay Method: VISA

Reimbursement Status: Pending Receipt?: Yes

Notes: Ultra compact car rental for tstaff to and from VA Tech

o days to transport recruitment

Total Expenses $240.24

Meals Entertainment Travel Other


12/13


13/13

Home TasksEvents Activities Calendar


All Tasks Search

ActivityID

Name Type Event Date

45150 Book Hotel forVA Tech Fair

Travel Lodging

VA TechCareer Fair

8/22/10

45158 Follow-up withGA TechStudents

EventFollow-up

2010 GATech CareerFair

9/14//2010

Book Hotel for VA Tech Fair

Add New Task + Details

Task: Book Hotel for VA Tech Fair Due Date: 8/22//2010

Task Type: Travel Lodging Reminder Date: 8/15/2010

Assigned To: Joe Recruiter Status: Pending

Notes: