Evangeline Parish Sales and Use Tax Commission ftMW'56 EVANGELINE PARISH SALES AND USE TAX COMMISSION Financial Report Year Ended June 30,2008 Under provisions of state law, this report

2D88KOV18 ftMW'56

EVANGELINE PARISHSALES AND USE TAX COMMISSION

Financial Report

Year Ended June 30,2008

Under provisions of state law, this report is a publicdocument. A copy of the report has been submitted tothe entity and other appropriate public officials. Thereport is available for public inspection at the BatonRouge office of the Legislative Auditor and, whereappropriate, at the office of the parish clerk of court.

Release Date

TABLE OF CONTENTS

Page

Independent Auditors' Report 1 -2

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDE FINANCIAL STATEMENTS (GWFS)Statement of net assets 5Statement of activities 6

FUND FINANCIAL STATEMENTS (FFS)Balance sheet - governmental fund 8Reconciliation of the governmental funds balance sheet

to the statement of net assets 9Statement of revenues, expenditures, and change in fund balance-

governmental fund 10Reconciliation of the statement of revenues, expenditures, and

changes in fund balances of governmental funds 11Statement of fiduciary assets and liabilities 12

Notes to basic financial statements 13-20

REQUIRED SUPPLEMENTARY INFORMATIONGeneral Fund

Budgetary comparison schedule 22Budgetary comparison schedule- expenditures 23

OTHER SUPPLEMENTARY INFORMATION

Fiduciary Fund -Statement of changes in assets and liabilities 26

COMPLIANCE AND INTERNAL CONTROLReport on Internal Control over Financial Reporting and on

Compliance and Other Matters Based on an Audit of Financial StatementsPerformed in Accordance with Government Auditing Standards 28-29

Summary schedule of current and prior year audit findingsand corrective action plan 30

C Burton Kolder CPA'Russell F Champagne CPA'Victor R Slaven. CPA'P Troy Cotjrvide. CPA'Gerald A Thibodeaux. Jr CPA'Robert S Carter. CPA'Arthur R Mixon CPA*

KOLDER, CHAMPAGNE, SLAVEN & COMPANY, LLC

Tynes E M1Xon Jr. CPAAllen J LaBry. CPAAlbert R Leger CPAPFSCSA'Penny Angelle Scruggins. CPAChristine I Cousin CPAMary T Thibodeaux. CPAMarshall W Guidry. CPAAlan M Taylor. CPAJames R Roy. CPARobert J Metz. CPAKelly M Doucet. CPACheryl L Barlley. CPA. CVAMandy B Self CPAPaul L Delcambre. Jr CPAWanda F ftrcement. CPAKristin B Dauzat CPARichard R Anderson Sr. CPACarolyn C Anderson. CPA

CERTIFIED PUBLIC ACCOUNTANTS

P.O. Box 588Ville Platte, LA 70586

Phone (337) 363-2792Fax (337) 363-3049

OFFICES

183 South Beadle RdLafayette. LA 70508Phone (337) 232-4141Fax (337) 232-8660

450 Easl Main StreetNew Iberia. LA 70560

Phone (337) 367-9204Fax (337) 367-9203

113 East Bridge St. 200 South Mam StreetBreaux Bridge. LA 70517 Abbeville LA 7Q5iCPhone (337) 332-4020 Phone (3371 893-79*4Fax (337) 332-2867 Fax (3371 893-7946

INDEPENDENT AUDITORS' REPORTRetiredConrad 0 Chapman CPA'2006Harry J Clastic. CPA 2007

1234 David Dr Ste 203Morgan City, LA 70380Phone (985) 384-2020Fax (985) 384-3020

408 West Cotton StreetVille Platte. LA 70586Phone (337) 363-2792Fax (337) 363-3049

332 West Sixth AvenueOberlin. LA 70655Phone (337) 639-4737Fax (337) 639-4568

1013 Mam StreeiFranklin LA 70538

Phone (337) 828-0272Fax (337*826-0230

133 East Waddii StMarksville LA 71351

Phone (318) 253-9252Fax(318)253-6681

621 Main StreetPineville LA ~i360

Phone (318i 442-4421Fax (3181142-9833

WEB SITE.WWW KCSRCPAS COM

• A Professional Accounimg Corporation

Members of the Board of CommissionersEvangeline Parish Sales and Use Tax CommissionVille Platte, Louisiana

We have audited the accompanying financial statements of the governmental activities, major fund,and the aggregate remaining fund information of the Evangeline Parish Sales and Use Tax Commission (TaxCommission), a component unit of the Evangeline Parish Police Jury, as of and for the year ended June 30,2008, which collectively comprise the Tax Commission's basic financial statements as listed in the table ofcontents. These financial statements are the responsibility of the Tax Commission. Our responsibility is toexpress opinions on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the UnitedStates of America and the standards applicable to financial audits contained in Government AuditingStandards, issued by the Comptroller General of the United States. Those standards require that we plan andperform the audit to obtain reasonable assurance about whether the financial statements are free of materialmisstatement An audit includes examining, on a test basis, evidence supporting the amounts and disclosuresin the financial statements. An audit also includes assessing the accounting principles used and significantestimates made by management, as well as evaluating the overall financial statement presentation. Webelieve that our audit provides a reasonable basis for our opinions.

In our opinion, the financial statements referred to above present fairly, in all material respects, therespective financial position of the governmental activities, major fund, and the aggregate remaining fundinformation of the Evangeline Parish Sales and Use Tax Commission, as of June 30, 2008, and the respectivechanges in financial position and cash flows, where applicable, thereof for the year then ended in conformitywith accounting principles generally accepted in the United States of America.

In accordance with Government Auditine Standards, we have also issued our report dated September17, 2008, on our consideration of the Tax Commission's internal control over financial reporting and our testsof its compliance with certain provisions of laws, regulations, contracts and grant agreements and othermatters. The purpose of that report is to describe the scope of our testing of internal control over financialreporting and compliance and the results of that testing, and not to provide an opinion on the internal controlover financial reporting or on compliance. That report is an integral part of an audit performed in accordancewith Government Auditing Standards and should be considered in assessing the results of our audit.

Member of:AMERICAN INSTITUTE OFCERTIFIED PUBLIC ACCOUNTANTS

Member of'SOCIETY OF LOUISIANA


The required supplementary information on pages 22 and 23 is not a required part of the basicfinancial statements but is supplementary information required by the Governmental Accounting StandardsBoard. Such information has been subjected to the auditing procedures applied in the audit of the basicfinancial statements and, in our opinion, is fairly stated in all material respects in relation to the basicfinancial statements taken as a whole

The Evangeline Parish Sales and Use Tax Commission has not presented management's discussionand analysis that the Governmental Accounting Standards Board has determined is necessary to supplement,although not required to be part of, the basic financial statements.

Our audit was conducted for the purpose of forming opinions on the financial statements thatcollectively comprise the Evangeline Parish Sales and Use Tax Commission's basic financial statements. TheOther supplementary information on page 26 is presented for purposes of additional analysis and is not arequired part of the basic financial statements. Such information has been subjected to the auditingprocedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in allmaterial respects in relation to the basic financial statements taken as a whole

Kolder, Champagne, Slaven & Company, LLCCertified Public Accountants

Ville Platte, LouisianaSeptember 17,2008

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDEFINANCIAL STATEMENTS (GWFS)

Evangeline Parish Sales and Use Tax CommissionVille Platte, Louisiana

Statement of Net AssetsJune 30, 2008

ASSETS

Current assets:Cash and interest-bearing deposits

Noncurrent assets:Capital assets, net

Total assets

Current liabilities:Accounts payable

Invested in capital assets

UnrestrictedTotal net assets

LIABILITIES

NET ASSETS

GovernmentalActivities

$236,827

27,863

264,690

4,087

27,863

232,740

$260,603

The accompanying notes are an integral part of the basic financial statements.

5

Evangeline Parish Sales and Use Tax CommissionVilie Platte, Louisiana

Statement of ActivitiesFor the Year Ended June 30, 2008

Net (Expense) Revenues and

ActivitiesGovernmental activities:

General government

Distribution of surplus funds

Total governmental activities

Expenses

$262,645

173,066

435,711

Program RevenuesFees, Fines and

Charges for Services

$360,995

360,995

Changes in Net AssetsGovernmental

Activities

$ 98,350

(173,066)

(74,716)

General revenues:Interest and investment earnings

Change in net assets

Net assets - July 1,2007

Net assets - June 30, 2008

12,680

(62,036)

322,639

$260,603


6

FUND FINANCIAL STATEMENTS (FFS)


Balance Sheet - Governmental FundGeneral FundJune 30, 2008

Interest-bearing deposits

ASSETS

LIABILITIES AND FUND BALANCE

Liabilities:Accounts payable

Fund balance:Unreserved, undesignated

Total liabilities and fund balances

$236,827

$ 4,087

232,740

$236,827


Evangeline Parish Sales and Use Tax Commission

Ville Platte, Louisiana

Reconciliation of the Governmental Fund Balance Sheet

to the Statement of Net Assets

June 30, 2008

Total fund balance for the governmental fund at June 30, 2008 $ 232,740

Cost of capital assets at June 30, 2008 $ 82,088Less: Accumulated depreciation (54,225) 27,863

Total net assets of governmental activities at June 30, 2008 $ 260,603


9


Statement of Revenues, Expenditures, and Change in Fund BalanceGovernmental Fund - General FundFor the Year Ended June 30, 2008

Revenues:Sales tax collection feesInterest income

Total revenues

Expenditures:Current -

General government;Personnel services and related benefitsOperating servicesMaterial and supplies

Capital outlay

Total expenditures

Excess of revenues over expenditures

Other financing uses:Distribution of surplus funds

$360,99512,680

373,675

164,37056,79930,0822,388

253,639

120,036

(173,066)

Net change in fund balance

Fund balance, beginning of year

Fund balance, end of year

(53,030)

285,770

$232,740


10


Reconciliation of the Statement of Revenues, Expenditures, andChange in Fund Balance of the Governmental Fund

to the Statement of ActivitiesFor the Year Ended June 30, 2008

Total net change in fund balance for the year ended June 30,2008 per Statementof Revenues, Expenditures and Change in Fund Balance ($53,030)

Add: Capital outlay costs which are considered as expenditureson Statement $ 2,388

Less: Depreciation expense for year ended June 30, 2008 (11,394) (9,006)

Total change in net assets for the year ended June 30, 2008 perStatement of Activities $ (62,036)


11


Statement of Fiduciary Assets and LiabilitiesAgency FundJune 30, 2008

ASSETS

Interest-bearing deposits $ 17,021

LIABILITIES

Due to taxing bodies and others $ 17,021


12

EVANGELINE PARISH SALES AND USE TAX COMMISSIONVille Platte, Louisiana

Notes to the Basic Financial Statements

(1) Summary of Significant Accounting Policies

The accompanying financial statements of the Evangeline Parish Sales and Use TaxCommission (Tax Commission) have been prepared in conformity with generally acceptedaccounting principles (GAAP) as applied to governmental units. GAAP includes all relevantGovernmental Accounting Standards Board (GASB) pronouncements. The accounting and reportingframework and the more significant accounting policies are discussed in subsequent subsections ofthis note.

The following is a summary of certain significant accounting policies:

A. Financial Reporting Entity

The Evangeline Parish Sales and Use Tax Commission (hereafter referred toas the "Tax Commission") has been created by and in accordance with the provisionsof Article VH, Section 3 of the Louisiana Constitution, and LSA-R.S. 33:2844.1 forthe purpose of administering, collecting and enforcing the collection of the sales anduse taxes of the taxing authorities of Evangeline Parish.

The Tax Commission is governed by a Board of Commissioners composedof nine members that consists of one representative from each political subdivisionwithin the parish which levies a sales and use tax.

For financial reporting purposes, the Evangeline Parish Sales and Use TaxCommission includes all funds and account groups which are controlled by ordependent on the Board of Commissioners. The Board of Commissioners are solelyresponsible for the operations which include the hiring and retention of employees,authority over budgeting, responsibility for deficits, and the receipt and disbursementof funds.

B. Basis of Presentation

Government-Wide Financial Statements (GWFS)

The statement of net assets and statement of activities display informationabout the reporting government as a whole. They include all funds of the reportingentity, which are considered to be governmental activities. Fiduciary funds are notincluded in the GWFS. Fiduciary funds are reported only in the Statement ofFiduciary Net Assets at the fund financial statement level.

13


Notes to the Basic Financial Statements (Continued)

The statement of activities presents a comparison between direct expensesand program revenues for each function of the Tax Commission's governmentalactivities. Direct expenses are those that are specifically associated with a programor function and, therefore, are clearly identifiable to a particular function. Programrevenues include (a) fees and charges paid by the recipients for goods or servicesoffered by the programs, and (b) grants and contributions that are restricted tomeeting the operational or capital requirements of a particular program. Revenuesthat are not classified as program revenues, including all taxes, are presented asgeneral revenues.

Fund Financial Statements (FFS)

The accounts of the Tax Commission are organized and operated on thebasis of funds. A fund is an independent fiscal and accounting entity with a separateset of self-balancing accounts. Fund accounting segregates funds according to theirintended purpose and is used to aid management in demonstrating compliance withfinance-related legal and contractual provisions. The minimum number of funds ismaintained consistent with legal and managerial requirements.

The various funds of the Tax Commission are classified into two categories:governmental and fiduciary. The emphasis on fund financial statements is on majorgovernmental. A fund is considered major if it is the primary operating fund of theentity or meets the following criteria:

a. Total assets, liabilities, revenues, or expenditures/expenses of thatindividual governmental or enterprise fund are at least 10 percent ofthe corresponding total for all funds of that category or type; and

b. Total assets, liabilities, revenues, or expenditures/expenses of theindividual governmental or enterprise fund are at least 5 percent ofthe corresponding total for all governmental and enterprise fundscombined.

The major fund of the Tax Commission is described below:

Governmental Fund -

General Fund

The General Fund, as provided by Louisiana Revised Statute 13:781, is theprincipal fund of the Tax Commission and is used to account for the operations ofthe Tax Commission's office. The various fees and charges due to the TaxCommission's office are accounted for in this fund. General operating expendituresare paid from this fund.

14



Additionally, the Tax Commission reports the following fund type:

Fiduciary Fund -

Fiduciary funds account for assets held by the government in a trusteecapacity or as an agent on behalf of other funds within the Tax Commission. Thefund accounted for in this category by the Tax Commission is the agency fund. Theagency fund is as follows:

Sales Tax Collection Fund - accounts for the collection and distribution ofsales taxes for the taxing authority of Evangeline Parish.

C. Measurement Focus/Basis of Accounting

Measurement focus is a term used to describe "which" transactions arerecorded within the various financial statements. Basis of accounting refers to"when" transactions are recorded regardless of the measurement focus applied.

Measurement Focus

On the government-wide statement of net assets and the statement ofactivities, governmental activities are presented using the economic resourcesmeasurement focus as defined in item b. below. In the fund financial statements, the"current financial resources" measurement focus or the "economic resources"measurement focus is used as appropriate:

a. The governmental fund utilizes a "current financial resources'*measurement focus. Only current financial assets and liabilities aregenerally included on its balance sheet. Their operating statementpresents sources and uses of available spendable financial resourcesduring a given period. This fund uses fund balance as its measure ofavailable spendable financial resources at the end of the period.

b. The government-wide financial statement utilizes an "economicresources1' measurement focus. The accounting objectives of thismeasurement focus are the determination of operating income,changes in net assets (or cost recovery) and financial position. Allassets and liabilities (whether current or noncurrent) associated withits activities are reported. Government-wide fund equity is classifiedas net assets.

15



Basis of Accounting

In the government-wide statement of net assets and statement of activities,the governmental activities are presented using the accrual basis of accounting.Under the accrual basis of accounting, revenues are recognized when earned andexpenses are recorded when the liability is incurred or economic asset used.Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange andexchange-like transactions are recognized when the exchange takes place.

Governmental fund financial statements are reported using the currentfinancial resources measurement focus and the modified accrual basis of accounting.Revenues are recognized as soon as they are both measurable and available.Revenues are considered to be available when they are collectible within the currentperiod or soon enough thereafter to pay liabilities of the current period. For thispurpose, the government considers revenues to be available if they are collectedwithin 60 days of the end of the current fiscal period. Revenues are classified bysource and expenditures are classified by function and character. Expenditures(including capital outlay) generally are recorded when a liability is incurred, as underaccrual accounting. However, debt service expenditures are recorded only whenpayment is due.

Program revenues included in the Statement of Activities are derived directlyfrom the program itself or from parties outside the Tax Commission's taxpayers orcitizenry, as a whole; program revenues reduce the cost of the function to befinanced from the Tax Commission's general revenues.

D. Assets, Liabilities and Equity

Cash and interest-bearing deposits

For purposes of the statement of net assets, cash and interest-bearingdeposits include all demand accounts, savings accounts, and certificates of depositsof the Tax Commission.

Capital Assets

Capital assets, which include property, plant, and equipment, are reported inthe governmental activities column in the government-wide financial statements.Capital assets are capitalized at historical cost or estimated cost if historical cost isnot available. Donated assets are recorded as capital assets at their estimated fairmarket value at the date of donation. The Tax Commission maintains a thresholdlevel of $500 or more for capitalizing capital assets. The costs of normalmaintenance and repairs that do not add to the value of the asset or materially extendassets lives are not capitalized.

16



Depreciation of all exhaustible capital assets is recorded as an expense inthe statement of activities, with accumulated depreciation reflected in the statementof net assets. Depreciation is provided over the assets' estimated useful lives usingthe straight-line method of depreciation. The range of estimated useful lives by typeof asset is as follows:

Furniture, fixtures and equipment 5-10 yearsBuildings and other improvements 10-20 years

Compensated Absences

Employees of the Tax Commission's office earn vacation leave of six daysthe first year of employment, ten days from the second to the eighth year of service,and fifteen days thereafter, with a carryover of five days allowed. An equal amountof sick pay is allowed with an unlimited carryover. Sick leave does not vest. Anyliability the Tax Commission may have regarding this matter at June 30, 2008 isconsidered immaterial.

Equity Classifications

In the government-wide statements, equity is classified as net assets anddisplayed in three components:

a. Invested in capital assets, net of related debt - Consists of capitalassets including restricted capital assets, net of accumulateddepreciation and reduced by the outstanding balances of any bonds,mortgages, notes, or other borrowings that are attributable to theacquisition, construction, or improvement of those assets.

b. Restricted net assets - Consists of net assets with constraints placedon the use either by (1) external groups such as creditors, grantors,contributors, or laws or regulations of other governments; or (2) lawthrough constitutional provisions or enabling legislation.

c. Unrestricted net assets - All other net assets that do not meet thedefinition of "restricted" or "invested in capital assets, net of relateddebt."

In the fund statements, governmental fund equity is classified as fundbalance. Fund balance is further classified as reserved and unreserved, withunreserved further split between designated and undesignated.

17



E. Budgetary and Budgetary Accounting

A budget for the general fund is adopted on a basis consistent with generallyaccepted accounting principles (GAAP). Budgeted amounts included in theaccompanying financial statements are as originally adopted or as finally amendedby the Tax Commission. Such amendments were not material in relation to theoriginal appropriations.

F. Use of Estimates

The preparation of financial statements in conformity with generallyaccepted accounting principles requires management to make estimates andassumptions that affect the reported amounts of assets and liabilities and disclosureof contingent assets and liabilities at the date of the financial statements and thereported amounts of revenues and expenditures during the reporting period. Actualresults could differ from those estimates.

(2) Cash and Interest-Bearing Deposits

Under state law, the Tax Commission may deposit funds within a fiscal agent bank organizedunder the laws of the State of Louisiana, the laws of any other state in the union, or the laws of theUnited States. The Tax Commission may invest in certificates and time deposits of state banksorganized under Louisiana law and national banks having principal offices in Louisiana. At June 30,2008, the Tax Commission has cash and cash equivalents (book balances) totaling $253,848 asfollows:

Governmental Fi duciaryActivities Fund Total

Interest-bearing deposits $236,827 $17,021 $253,848

These deposits are stated at cost, which approximates market. Custodial credit risk fordeposits is the risk that in the event of the failure of a depository financial institution, the TaxCommission's deposits may not be recovered or will not be able to recover the collateral securitiesthat are in the possession of an outside party. Under state law, these deposits (or the resulting bankbalances) must be secured by federal deposit insurance or the pledge of securities owned by the fiscalagent bank. The market value of the pledged securities plus the federal deposit insurance must at alltimes equal the amount on deposit with the fiscal agent bank. These securities are held in the name ofthe pledging fiscal agent bank in a holding or custodial bank that is mutually acceptable to bothparties. The following is a summary of deposit balances (bank balances) at June 30, 2008, and therelated federal insurance and pledged securities:

18



Bank balances

Federal insurancePledged securities

Total federal insurance and pledged securities

$1,061,247

$ 100,000961,247

$1,061,247

As of June 30, 2008, the Tax Commission's total bank balances were fully insured andcollateralized with securities held in the name of the Tax Commission by the pledging financialinstitution's agent, and therefore, not exposed to custodial credit risk.

(3) Capital Assets

Capital asset balances and activity for the year ended June 30, 2008 is as follows:

Balance07/01/07 Additions Deletions

Furniture, fixtures and equipmentBuilding and other improvements

Totals

Less: Accumulated depreciation

Net capital assets

$ 2,3885 68,25430,63698,890 2,388

(62,021) (11,394) _

B 36,869 $ (9,006) $

Balance6/30/2008

$ 70,64230,636

101,278

(73,415)

$ 27,863

Depreciation expense of $11,394 was charged to the general government function.

(4) Pension Plan

All employees of the Evangeline Parish Sales and Use Tax Commission are members of theSocial Security System. The Commission and its employees contribute a percentage of eachemployee's salary to the system (7.65% contributed by the Commission; 7.65% contributed by theemployee). The commission's contribution during the year ended June 30, 2008 amounted to$10,215.

Employees of the Evangeline Parish Sales and Use Tax Commission may participate in a"SIMPLE" retirement plan in accordance with Internal Revenue Code Section 401(K)11 and 408 (P).Under this plan, which is treated as an IRA for most purposes, the employer makes payments as acontribution (not exceeding 3% of employee's compensation) to the Simple account. Electivecontributions are limited to $6,000 for any calendar year. The Commission's contribution during theyear ended June 30, 2008 amounted to $3,995.

19



(5) Risk Management

The Tax Commission is exposed to risks of loss in the areas of general liability and workers*compensation. All of these risks are handled by purchasing commercial insurance coverage. Therehave been no significant reductions in the insurance coverage during the year.

(6) Compensation Paid to Board Members

Board members received per diem for fiscal year end June 30, 2008 as follows:

Doug Deville $ 2,400Leon Estes 2,400Bryan Savant 2,400Blain Janet 2,200Herman Malveaux 2,200Berline Sonnier 2,400Wilda Chamberlain 2,400Terry Savant 3,600Peggy Foreman 2,400

$ 22,400

(7) Litigation

There is no litigation pending against the Tax Commission at June 30, 2008.

20

REQUIREDSUPPLEMENTARY INFORMATION

21


General Fund

Budgetary Comparison ScheduleFor the Year Ended June 30, 2008

Revenues:Sales tax collection feesInterest incomeInterest income earned by distribution

account transferred to general fund

Total revenues


General government:Personnel services and related benefitsOperating servicesMaterial and supplies

Capital outlay

Total expenditures

Excess of revenuesover expenditures

Other financing uses:Distribution of surplus funds

Deficiency of revenues over

expenditures and other financing uses

Fund balance, beginning of year

Fund balance, end of year

BudgetOriginal Final Actual

$400,0003,500

: 360,000 $360,9954,200 4,211

8,469 8,469

403,500 372,669 373,675

150,265 109,150 120,036

(173,066) (173,066) (173,066)

(22,801) (63,916) (53,030)

285,770 285,770 285,770

Variance -Positive

(Negative)

$ 99511

1,006

164,43562,80025,0001,000

253,235

164,43566,88229,8142,388

263,519

164,37056,79930,0822,388

253,639

6510,083(268)-

9,880

10,886

10,886

$262,969 $221,854 $232,740 $ 10,886

22


General Fund

Budgetary Comparison Schedule - ExpendituresFor the Year Ended June 30, 2008


Personnel services and related benefitsSalariesPayroll taxesRetirementHealth benefits

Total personnel servicesand related benefits

Operating services -InsuranceMiscellaneousOutside servicesPer diemProfessional feesRentTelephoneTravelUtilities

Workers' compensationTotal operating services

Materials and supplies -Office suppliesPostageRepairsUniforms

Total materials and supplies

Capital outlay

Total expenditures

BudgetOriginal

1,000

Final Actual

2,388 2,388

Variance -Positive

(Negative)

133,20010,2504,00016,985

164,435

3,5006,000-

22,80010,700

-5,00010,000

4,000800

62,800

7,00010,0008,000-

25,000

133,20010,2504,00016,985

164,435

3,5006,801-

22,80013,981

-5,00010,000

4,000800

66,882

7,00010,00012,814

-29,814

133,17310,2153,99516,987

164,370

2,4162,2641,50022,40010,4462,1544,2097,520

3,498392

56,799

6,4459,97412,779884

30,082

27355(2)

65

1,0844,537(1,500)400

3,535(2,154)

7912,480

502408

10,083

5552635

(884)(268)

$ 253,235 $ 263,519 $ 253,639 $ 9,880

23

OTHER SUPPLEMENTARY INFORMATION

24 '

FIDUCIARY FUND

Sales Tax Collection FundTo account for the collection and distribution of sales taxes for the taxing authority of Evangeline Parish.

25


Agency Fund

Statement of Changes in Assets and LiabilitiesFor the Year Ended June 30, 2008

ASSETS

Balance, beginning of year

Additions:Sales tax collectionsInterest earned for General Fund

Total additions

Total

Reductions:Transfer to taxing bodiesTransfer of accumulated interest to General FundSales tax collection fee

Total reductions

Balance, end of year

LIABILITIES

Due to taxing bodies and others, beginning of year

Additions

Reductions

Due to taxing bodies and others, end of year

$ 13,913

17,955,04911,577

17,966,626

17,980,539

17,594.0548,469

360,995

17,963,518

$ 17,021

$ 13,913

17,966,626

17,963,518

$ 17,021

26

AND

INTERNAL CONTROL

27

KOLDER, CHAMPAGNE, SLAVEN & COMPANY, LLCC Burton Kolder CPA'Russell F Champagne. CPA'Vicior R Slaven CPA'P Troy Courville CPA'Gerald A Thibodeaux, Jr CPA'Roberl S Carter CPA*Arthur R Mixon CPA'

Tvnes E Mixon Jr CPAAllen J LaBry CPAAlben R Leger CPA.PFSCSA*Penny Angelle Scruggms CPACnnsitne L Cousin. CPAMary T Thibodeaux CPAMarsnall W Guidry CPAAlan M Taylor CPAJames R Ray CPARoDenJ Met2 CPAKelly M Doucet CPACneryl L Bartley CPA. CVAMandy B Self CPAPaul L Deicambre Jr CPAWanda F Arcement. CPAKristin B Dauzat. CPARichard R Anderson Sr CPACarolyn C Anderson. CPA

RetiredConrad 0 Chapman. CPA* 2006Harry J Clostio CPA 2007

l Aw.nnnimg CoiOo<3lioi>


P.O. Box 588Ville Platte, LA 70586

Phone (337) 363-2792Fax (337) 363-3049

OFFICES

183 South Beadle RdLafayette. LA 70508Phone (337) 232-4141Fax (337) 232-8660

450 Easl Main S;res-.New Iberia LA TC5£0

Phone (33?) 36" 92C^

113 East Bridge SI 200 South Mam Siree-Breaux Bridge, LA 70517 Abbeville LA 70=' 0Phone (337) 332-4020 Phone (337t 893-'94-Fax (337) 332-2867 Pax '337- R9.1--3-F.

1234 David Dr Ste203Morgan Cily LA 70380Phone (985) 384-2020Fax (985) 384-3020

408 West Cotton StreelVille Platle. LA 70586Phone (337) 363-2792Fax (3371363-3049

332 West Sixth AvenueOberlin. LA 70655Phone (337) 639-4737Fax (337) 639-4568

1013 Main Srp*>:Prankim ;.A "•=.?'»

Phone f337>B28-Or:Fax (337. 92S-C:19~

133 East Wade; 5'Marksviile LA "' 3.c'

Phone i3i8.253 52=1Pax (318. 253-8^'

621 Mam Siree:Pinewiile LA ri360

Phone (318|442-<M2'Fax(3181 442-5633

WEB SITE.WWW KCSRCPAS COM

REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTINGAND ON COMPLIANCE AND OTHER MATTERS BASED ON AN

AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCEWITH GOVERNMENT AUDITING STANDARDS

Members of the Board of CommissionersEvangeline Parish Sales and Use Tax CommissionVille Platte, Louisiana

We have audited the financial statements of the governmental activities, major fund and theaggregate remaining fund information of the Evangeline Parish Sales and Use Tax Commission, a componentunit of the Evangeline Parish Police Jury, as of and for the year ended June 30, 2008, which collectivelycomprise the Tax Commission's basic financial statements and have issued our report thereon datedSeptember 17, 2008. We conducted our audit in accordance with auditing standards generally accepted in theUnited States of America and the standards applicable to financial audits contained in Government AuditingStandards, issued by the Comptroller General of the United States.

Internal Control Over Financial Reporting

In planning and performing our audit, we considered the Tax Commission's internal control overfinancial reporting as a basis for designing our auditing procedures for the purpose of expressing ouropinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness ofthe Tax Commission's internal control over financial reporting. Accordingly, we do not express an opinionon the effectiveness of the Tax Commission's internal control over financial reporting.

A control deficiency exists when the design or operation of a control does not allow management oremployees, in the normal course of performing their assigned functions, to prevent or detect misstatements ona timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, thatadversely affects the Tax Commission's ability to initiate, authorize, record, process, or report financial datareliably in accordance with generally accepted accounting principles such that there is more than a remotelikelihood that a misstatement of the Tax Commission's financial statements that is more thaninconsequential will not be prevented or detected by the Tax Commission's internal control.

A material weakness is a significant deficiency, or combination of significant deficiencies, that resultsin more than a remote likelihood that a material misstatement of the financial statements will not beprevented or detected by the Tax Commission's internal control.

Member of:AMERICAN INSTITUTE OFCERTIFIED PUBLIC ACCOUNTANTS 28

Member orSOCIETY OF LOUISIANA


Our consideration of the internal control over financial reporting was for the limited purposedescribed in the first paragraph of this section and would not necessarily identify all deficiencies in internalcontrol that might be significant deficiencies or material weaknesses. We did not identify any deficiencies ininternal control over financial reporting that we consider to be material weaknesses, as defined above.

Compliance and Other Matters

As part of obtaining reasonable assurance about whether the Evangeline Parish Sales and Use TaxCommission's financial statements are free of material misstatement, we performed tests of its compliancewith certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with whichcould have a direct and material effect on the determination of financial statement amounts. However,providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or othermatters that are required to be reported under Government Auditing Standards.

This report is intended solely for the information and use of management of the Evangeline ParishSales and Use Tax Commission and is not intended to be and should not be used by anyone other than thisspecified party. Although the intended use of this report may be limited, under Louisiana Revised Statute24:513, this report is distributed by the Legislative Auditor as a public document.

Kolder, Champagne, Slaven & Company, LLCCertified Public Accountants

Ville Platte, LouisianaSeptember 17,2008

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Documents

Evangeline Parish Sales and Use Tax Commission ftMW'56 EVANGELINE PARISH SALES AND USE TAX COMMISSION Financial Report Year Ended June 30,2008 Under provisions of state law, this report