EUROPEAN UNION MINISTRY OF HEALTH & SOCIAL SOLIDARITY ... · of Presidential Decree 4/2002 «The execution of technical assistance – support operations and management of corresponding

HELLENIC REPUBLIC MINISTRY OF HEALTH & SOCIAL SOLIDARITY

EUROPEAN UNION EUROPEAN SOCIAL FUND

SPECIAL SERVICE HEALTH & SOCIAL SOLIDARITY

Address: Gladstonos 1a & Patission Athens 25 / 01 / 2010 106 77, Athens Greece Reg. No. 228 Information: C. Terzaki Tel.: (+30) 213 1500 823 Fax: (+30) 213 1500 751, E-mail: [email protected] (www.ygeia-pronoia.gr)

DECISION

TOPIC : Call for expression of interest in the selection of a contractor to execute the project entitled «Ex post evaluation of the implementation of the

National Action Plan “PSYCHARGOS” from 2000 up to 2009» in accordance with the provisions of Presidential Decree 4/2002 «The Execution of technical

assistance – support operations and management of corresponding

resources» (Gov. Gazette 3/Α/14-1-2002).

THE DEPUTY MINISTER OF HEALTH AND SOCIAL SOLIDARITY

Having regard to: 1. the provisions:

- of article 90 in the «Code of Law for the Government and Government Agencies», as ratified by the first article of Presidential Decree 63/2005 (Gov. Gazette 98/Α)

- of Presidential Decree 95/2000 «Agency of the Ministry of Health and Welfare (Gov. Gazette 76/Α/10.03.2000) as amended by Presidential Decree 21/2006 (Gov. Gazette 17/Α/07.02.2006) as applicable

- numbers 4, 5, & 6 of Law 2860/2000 «Management, monitoring and control of the Community Support Framework (CSF) and other provisions» (Gov. Gazette 251/Α/14.11.2000) as they were supplemented by the provisions in article 17 of Law 3193/2003 (Gov. Gazette 266/Α/20-11-2003) «Rules of costing, VAT regulations for electronic services and other provisions»

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CO-FINANCED BY GREECE AND THE EUROPEAN UNION

http://www.ygeia-pronoia.gr/

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- of Law 3614/2007 «Management, control and implementation of development measures for the Programming Period 2007-2013 (Gov. Gazette 267/A/3.12.2007) and especially articles 4, 5, 7, 8, 10, 18, 21, 22 and 26 in it.

- of Presidential Decree 4/2002 «The execution of technical assistance – support operations and management of corresponding resources» (Gov. Gazette 3/Α/14.01.2002)

2. Joint Ministerial Decision 4088/18-6-08 (Gov. Gazette 278/30-6-08) decision on restructuring of Special Operational Programme Management Service (EVDEP), according to article 5 in Law 3614/2007, into the Special Service Health & Social Solidarity, as amended by no. 130385/01-10-2009 (Gov. Gazette 2136/Β/01-10-2009) Joint Ministerial Decision.

3. No. 167287/17-12-09 (Gov. Gazette 2480/18.12.2009) joint decision of the Prime Minister and the Minister of Health & Social Solidarity concerning the appointment of of Ms Foteini Gennimata to the position of Deputy Minister of Health and Social Solidarity.

4. No. DY1a/GP 152869/20-11-09 (Gov. Gazette 497/ΥΟDD/26.11.2009) joint decision of the Prime Minister and the Minister of Health & Social Solidarity concerning the appointment of Mr Nikolaos Polyzos to the position of General Secretary of Health and Social Solidarity.

5. Presidential Decree 60/2007 «Adaptation of Greek Law to the provisions of directive 2004/18/ΕΚ» (Gov. Gazette 64/Α/16-03-07) and of Presidential Decree 118/2007 «Public Procurement Regulation» (Gov. Gazette 150/Α/2-7-2007), implemented accordingly for the cases expressly regulated herein.

6. Document no. 55715/Α.PL.9537/17-12-07 of the Special Payment Service, through which is made known «interpretative communication 2006/C 179/02 of the European Commission concerning community law applied in the award of contracts that are not covered by the directives for public contracts».

7. Decision no. 14053/ΕΥS (Special Coordination Service) /1749/27-3-2008 (Gov. Gazette 540/Β/27-03-2008) of the Minister of Economy and Finance on the Management System», article 38.

8. The Guide to Procedures and Eligible operations for Technical Assistance – Support CSF 2000-2006 and Operational Programmes from the Ministry of National Economy.

9. The fact that the total budget for the project amounts to one hundred and nine thousand two hundred and forty three euros and seventy cents (109,243.70 €) not including the corresponding VAT to the amount of twenty thousand seven hundred and fifty six euros and thirty cents (20,756.30 €), that is a total amount of one hundred and thirty thousand euros (130,000.00€), and this is within the limits set out in par. 2 of article 3 in Presidential Decree 4/2002 concerning the direct award following negotiations for a contract on provision of goods and services.

10. The fact that this will incur a total outlay of one hundred and thirty thousand euros (130,000.00€) including the corresponding VAT, which when approved will be charged to the budget of the annual programme Technical Support for Implementation in axis 5 of O.P. ANAD (Development of Human Reources).

11. The necessity of the evaluation of the results of long term application and development of the action plan “PSYCHARGOS” in order to draw conclusions relevant to the planning of the next phase.

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WE DECIDE ON 1. The approval of the procedure for the selection of a contractor to undertake the

project entitled «Ex post evaluation of the implementation of the National

Action Plan “PSYCHARGOS” from 2000 up to 2009», in accordance with the

provisions of Presidential Decree 4/2002 «The Execution of technical assistance

– support operations and management of corresponding resources» (Gov.

Gazette 3/Α/14-1-2002) and more specifically the application of the procedure in

article 3, paragraph 3 in Presidential Decree 4/2002 on drawing up a contract for

the provision of services «with direct award following negotiations» and a

selection «between at least three (3) tenders»

2. The posting of the attached summary of the call for expression of interest on the

site www.ygeia-pronoia.gr so interested parties can be informed and tenders can

be submitted by suitable agencies, natural or legal persons, in order to implement

the afore-mentioned provisions.

3. The selection of a tender from among those submitted based on the criterion of

the most advantageous from an economic point of view and fulfilling the terms set

out in this call.

4. The posting of the summary of this call for expression of interest on the website

of the Contracting Service www.ygeia-pronoia.gr for fifteen (15) calendar days

prior to the final date for the submission of tenders, in implementation of article 38

in no. 14053/ΕYS 1749 Ministerial Decision on Management Systems.

5. The technical specifications of the project, those entitled to participate, the

selection procedure and the terms relating to execution and delivery, that can be

found in appendices A, B and C attached herewith and which constitute an

integral part hereof.

6. a) The project budget which amounts to one hundred and nine thousand two

hundred and forty three euros and seventy cents (109,243.70 €) not including the

corresponding VAT to the amount of twenty thousand seven hundred and fifty six

euros and thirty cents (20,756.30 €), that is a total amount of one hundred and thirty thousand euros (130.000,00€) and

b.) The ability of the contracting authority to resort to assign after negotiation

without publicizing the call to tender, the contractor with a similar line of work that

will be selected to execute the project, and up to the amount of fifteen thousand

euros (15,000.00) including VAT, in proportionate application of the provisions in

article 25 par. 4 section b of Presidential Decree 60/2007, with the term and the



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new budget total again falling within the field of implementation of par. 3 of article

3 in Presidential Decree 4/2002.

Interested parties must submit their binding tenders concerning the undertaking of the project in printed form, by Wednesday 10.02.2010 and up to 16.00 at the Special Service Health & Social Solidarity, Gladstonos 1a & Patission, 10677 Athens, 4th floor, Registry Office.

The final selection of the contractor and award of the contract will take place by

reasoned decision of the General Secretary of the Ministry of Health & Social

Solidarity, following a consultation by a Special Assessment Committee to be formed,

which will give its expert opinion, based exclusively on assessment criteria set out in

Appendix C.

The Contracting Authority reserves its right to non production of result from this

procedure.

THE DEPUTY MINISTER OF HEALTH AND SOCIAL

SOLIDARITY

F. GENNIMATA

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TABLE OF CONTENTS OF CALL

APPENDIX A ...............................................................................................................6

APPENDIX Β: THE CONTRACTOR’S PROJECT ......................................................7

1. Background to project .........................................................................................7

2. Scope and aim of project.....................................................................................8

4. Total duration of project - Time frame ...............................................................14

6. Notification of Interested Parties – Receipt of Call ............................................16

7. Terms of Payment .............................................................................................16

8. Methodology for monitoring progress and delivery of project............................17

9. Penalties – Forfeiture .......................................................................................17

10. Copyright ...........................................................................................................18

11. Sub-contracting by the Contractor.....................................................................18

12. Confidentiality....................................................................................................18

APPENDIX C GENERAL TERMS AND PROCEDURES........................................20

1. Right of participation..........................................................................................20

2. Organization– Contractor’s qualifications .........................................................20

3. Final date for submission of tenders ................................................................21

4. Language and method of drawing up tenders...................................................21

5. Prices and readjustament of costs ....................................................................21

6. Contents of Tenders drawn up by prospective Contractors ..............................21

7. Method of assessing tenders ...........................................................................25

8. Objections – Administrative Appeals.................................................................27

9. Cancellation of invitation to tender ....................................................................27

10. Selection of contractor – Signing of contract.....................................................28

11. Representation of Contractor ............................................................................29

12. Amendment of contract ....................................................................................29

13. Settlement of differences...................................................................................29

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APPENDIX A DETAILS OF CONTRACT AWARD PROCEDURE

CONTRACTING

AUTHORITY

The Ministry of Health and Social Solidarity / Special Service Health

& Social Solidarity.

TITLE «Ex post evaluation of the implementation of the National

Action Plan “PSYCHARGOS” from 2000 up to 2009»

BUDGET The total project budget amounts to one hundred and nine

thousand two hundred and forty three euros and seventy cents

(109.243,70 €) not including the corresponding VAT amounting to

twenty thousand seven hundred and fifty six euros and thirty cents

(20.756,30 €) that is a total amount of one hundred and thirty thousand euros (130.000,00€)

FINANCING OF

PROJECT

The project is expected to be financed when approved by the

Operational Programme «Development of Human Resources»

DURATION OF

PROJECT

The duration of provision of services as part of the project is 4

months from the signing of the contract and up to10/06/2010

TYPE OF

PROCEDURE

Reasoned decision of the General Secretary (article 3 par. 3 of

Presidential Decree 4/2002) or under the approval of responsible

institutional body

CRITERIA IN

SELECTION OF

TENDER FOR

AWARD

The most economical tender

PLACE OF

SUBMISSION OF

TENDERS

The headquarters of the Special Service Health & Social Solidarity,

Gladstonos 1a & Patission, 10677 Athens,

FINAL DATE FOR

SUBMISSION OF

TENDERS

10.02.2010, Wednesday 16.00

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APPENDIX B : THE CONTRACTOR’S PROJECT

1. Background to the project The passage from asylum Psychiatry (with its institutional-type closed hospitals, cut

off from society and often from life itself) to a totally different approach to the mentally

ill patient, that is to social – community Psychiatry and to Psychosocial Rehabilitation

(with the development of an comprehensive system of community mental health

services), is today a generally accepted trend in the field of mental health.

The Ministry of Health and Social Solidarity with its strategic aim continuously in

mind, has drawn up the National Action Plan «Psychargos phase B» to develop

reform over the period 2000 – 2009.

The institutional consolidation of the content of Psychiatric Reform in the Mental

Health sector in Greece is being carried out both by means of recognized

international studies and practices as well as through a wide legal framework which

is being continuously renewed and enriched by new innovative provisions and

actions. This framework reveals the need for such measures to be taken that will

safeguard the right of mentally ill patients to a life of dignity as close to the

community as possible. In greater detail, the following are taken into account:

• International research which reveals that mental illness is liable to become

the leading illness over the next decade, owing to the modern way of life,

Man’s living conditions, unemployment and social and cultural differences.

• The fact that at a national level the appearance of mental health problems in

particular groups of the population (refugees, immigrants) is continuously on

the increase.

• The demand for the provision of specialized services for particular groups in

the population (persons with autism, criminal offenders with mental health

problems).

• The emergence of a hidden demand in children and young persons with

learning problems and the psychogeriatric needs of mentally ill patients and of

the general population.

• The likely additional burden on mental health due to the consequences of the

economic crisis.

The strategy and aims of the Directorate of Mental Health at the Ministry of Health &

Social Solidarity, as expressed through the Programme PSYCHARGOS phase B,

coincide with the Operational Programme «Health – Welfare 2000-2006» in the 3rd

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Community Support Framework (CSF). The Operational Programme is realized by

means of Priority Axis 2 on Mental Health and the Measures included in it. Similar

aims were also set out in Axis 5 of OP Development of Human Resources (TEP

ANAD) 2007 – 2013.

The laws and provisions concerning Mental Health all refer to the development and

modernization of Mental Health services so the aims of Psychiatric Reform may be

achieved. That involves the de-asylumization of the greatest possible number of

chronic mentally ill patients who exist today in closed structures, the development of

open community structures for prevention and treatment, and the social and

economic reintegration of mentally ill patients.

2. Scope and aim of project The basic aim of the evaluation is to estimate the effectiveness of measures in

relation to the targets set, as specialized both in the ten-year Programme

PSYCHARGOS 2nd phase, as well as in the more general strategic and applied policy

of the Ministry of Health and Social Solidarity, in order to achieve Psychiatric Reform

in Greece, within the framework of Law 2716/99.

The ex post evaluation has two parts:

i) the wider evaluation of the progress of psychiatric reform in Greece and to what

degree the basic lines and aims have been realized, and

ii) the evaluation of the actions co-financed by EU structural funds concerning

psychiatric reform.

The ex post evaluation constitutes an instrument of analysis and reference in the

decision-making process at a political and scientific level. The estimation of the

effectiveness and the analysis of its consequences constitute basic factors in the

optimization of the economic-social selections and aims.

The ex post evaluation is based on four basic components:

• Effectiveness that can be defined in a simplified manner as the relationship

between achievements/implementations and objectives over a certain period

of time. In the ex-post evaluation the actual achievements/implementations

are to be compared in relation to the initial objectives. Full effectiveness of an

action means the aim has been achieved.

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• Efficiency, as also defined in a simplified manner, is measured by the

implementations achieved on a long-term basis and in relation to the tools

used. Clearly efficiency is greater when the unit cost of an implementation or

expected result is minimized.

• Effect which measures the direct or indirect benefits from the implementation

of an action in relation to the objectives, as well as the further advantages for

those benefiting in the end.

• External and internal cohesion. Internal cohesion defines the relationship

between objectives and actions, along with the synergy between them, while

external cohesion the compatibility of actions with parallel policies exercised

at a national and community level. It is basically a quality analysis, without

that meaning that there are no quantified approaches.

Therefore within this framework the object of this project is to carry out an evaluation

of the progress made in the implementation of actions and measures that were

undertaken in order to achieve Psychiatric Reform, as part of the implementation of

the ten-year Programme ‘Psychargos’ in Greece (2000 – 2010) ending on 31-12-

2009.

This evaluation project seeks to examine:

• The progress made towards achieving objectives in the field of mental health

services guided by the National Plan for Psychiatric Reform – Psychargos

Programme 2000 – 2010.

• The analysis of the effects of the actions and measures taken to achieve

Psychiatric Reform from 2000 to 31-12-2009.

The aim of the evaluation is to highlight:

• The timeliness and consistency of the programme objectives

• The deviation of objectives from initial planning

• The problems and discontinuities in policy that emerged

• The adequacy of the institutional framework for the implementation of policies

in the field of mental health.

In particular the implementation of the project will include the implementation phase:

« Evaluation of implementation actions and measures as part of Psychiatric Reform

over the period 2000 - 2009»

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Evaluation of implementation measures in Psychiatric Reform over the period 2000-2009

This includes the compiling of an evaluation report on all the effects of the

implementation of Psychiatric Reform in Greece over the period from 2000 (start of

Psychargos 2nd phase) up to the end of 2009 (end of eligibility of expenditure of 3rd

CSF).

The main questions that should be answered by the Assessor are indicated below:

• What are the results from the implementation of the programme up to now?

• Where are the greatest deviations (spatially) from the objectives in relation to

the basic philosophy of deinstitutionalization?

• To what extent have targets been reached in «Psychargos» and more

generally in Psychiatric Reform in Greece?

• Are the effects of the measures those expected (effect indicators: inter-

regional flow of patients, continuing treatment, user satisfaction, prevention,

etc.)?

• Are the results cost effective?

• To what extent have the attempts made at Psychiatric Reform up to now

affected the quality of the lives of patients, their families and professionals in

the field?

• What job opportunities have been created?

• Which jobs have been kept on as a result of the implementation of measures?

• Proposals for future programming, strategy and targets that will be required

during the Programming Period 2007 – 2013 with the aim of putting resources

to the best advantage in the further development, integration and

consolidation of Psychiatric Reform.

Any reply to the above questions must take into account both the dimension

concerning equipment available as well as the dimension of human resources. More

specifically and in reference to the first dimension, the questions that must be

adequately answered concern:

• The operation of deinstitutionalization structures and mental health care

structures.

• The sustainability of these structures.

• The operation of Mental Health Centres and Medico-Pedagogical Centres

along with other specialized units, as well as the operation of Social

Partnerships and Enterprises.

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As far as human resources are concerned:

• The jobs created

• The jobs kept on as a result of the implementation of measures in the

programme.

• The degree of improvement in the level of knowledge and skills possessed by

personnel in the deinstitutionalization structures and care structures within the

community.

Taking this into consideration, the evaluation report will include the following:

1. Evaluation of Programme Design for Psychiatric Reform

• Updating of data on Psychiatric Reform implementation measures and

evaluation of their validity.

• Updating – execution of a SWOT analysis (Strengths, Weaknesses,

Opportunities and Threats) of the implementation of Psychiatric Reform in

Greece up to the present.

2. Suitability and Timeliness of Strategy on Psychiatric Reform

• Evaluation of the timeliness of measures (target and implementation).

• Evaluation of internal cohesion in Programme Design for Psychiatric Reform.

• External factors and threats affecting the implementation environment in

Psychiatric Reform.

• Reference to objective problems and difficulties at an implementation level.

3. Evaluation of the progress of measure implementation in Psychiatric Reform

(Quantification and updating of aims – achievements (output), results and first

effects).

• Achievements (output), results and effects.

• Evaluation of progress in implementation of measures – actions by means of

indicator system.

• Evaluation of effectiveness of resources made available, in relation to the

output and results of measures.

4. Evaluation of effects

• Evaluation of effects of implementation of measures on Psychiatric Reform,

the agencies involved and the beneficiaries.

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• Reference to jobs created

• Reference to jobs kept on as a result of the implementation of measures in

Psychiatric Reform.

5. Evaluation of Performance Criteria in Programme Design for Psychiatric Reform.

• Criteria of Effectiveness.

• Management Criteria (quality of Monitoring System, quality of Control System,

quality of System for Selection of Projects – Actions).

• Financial Criteria (absorption of resources available).

6. Evaluation of Monitoring, Management and Control Mechanisms in Psychiatric

Reform measures.

• Methodology

• Transparency of management system – administrative and executive powers

and consultation procedures

• Control mechanisms

• Procedures and selection criteria for projects - measures

• Contribution of partnership to the quality of monitoring and implementation in

Psychiatric Reform actions.

• Adequacy of management system to safeguard compatibility with community

policies.

• Adequacy and effectiveness of monitoring, management and control systems

for measures.

7. Field Studies

8. Case Studies

9. Conclusions

3. Project Deliverables The project deliverables which must be submitted to the project’s Contracting

Authority in printed and electronic form, in Greek and English, are as follows:

D1a: Evaluation report (draft) of implementation measures in Psychiatric

Reform over the period 2000-2009

Indicative contents (as analyzed above):

Introduction

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0. Evaluation of Programme Design in Psychiatric Reform.

1. Suitability and Timeliness of Strategy in Psychiatric Reform.

2. Evaluation of implementation progress of measures in Psychiatric Reform

(Quantification and updating of aims – achievements (output), results and

first effects).

3. Evaluation of effects.

4. Evaluation of Programme Design Performance Criteria in Psychiatric

Reform.

5. Evaluation of Mechanisms – Monitoring, Management and Control

Systems in Psychiatric Reform measures.

6. Improvement proposals for measure implementation in the field of Mental

Health through Axis 5 of TEP ANAD 2007 - 2013

7. Field Studies

8. Case Studies

9. Conclusions

10. Proposals for improving and updating strategy, and proposals for

reviewing action plan.

D1b: Executive summary of findings made by the evaluation report in Greek

and English.

D2: Clarifications, improvements, further documentation after receiving

observations from the EU on the closing report of O.P. «Health - Welfare»,

which will include as an attached appendix the draft of the evaluation report.

Indicative actions are set out below which the Project Assessor will be called upon to

carry out:

• Utilization of all information that will prove useful in the evaluation of the

Programme and that are related to the consolidation of psychiatric reform in

Greece, such as, reports concerning the implementation of Regulation

815/14, directives from the World Health Organization, reports concerning

support mechanisms used up to now, directives from the Managing Authority

of the Programme, along with the relevant bibliography at a national and

international level.

• Participation in on-site visits to large psychiatric hospitals and other units and

health structures in Greece.

• Proposals for critical evaluation of strategies and priorities.

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• Collaboration with the Directorate of Mental Health at the Ministry of Health &

Social Solidarity and the Support and Monitoring Unit.

• Utilization of data from evaluation reports carried out as part of the

Operational Programme (intermediate, ex-post evaluation of the National

Strategic Framework in the Health sector for the 4th Programming Period,

evaluation of the results of the O.P. with emphasis on the period 2007 – 2008,

evaluation of psychosocial rehabilitation structures, etc).

• Recording of progress of project including rough accounts, reports, special

reports on the progress of implementation and evaluation reports.

Support from the Assessor will be related to meeting needs on two levels of analysis:

Background analysis:

• Practices in psychiatric reform at a European and international level from an

inter-disciplinary viewpoint

• Actions to tackle social exclusion for mentally ill patients at a European and

international level.

• Actions that promote social inclusion and employment promotion for mentally

ill patients at a European and international level.

• Implementation of psychiatric reform in Greece and other related policies in

the social solidarity sector.

Thematic analysis:

• Actions on developing exonosocomial structures based on sectorization

• Actions on deinstitutionalizing patients in psychiatric hospitals

• Actions on social inclusion and employment promotion for mentally ill patients

• Actions on tackling the stigma

4. Total duration of project – Time frame The duration of the project is one hundred forty (140) days from the signing of the

contract.

The time frame for the implementation of the entire project is 140 days from the

signing of the contract and it must be completed by 10th June 2010.

• Deliverable 1 must be submitted in draft form by 10th June 2010.

• Deliverable 2 must be submitted within one month of the receipt of explanatory

demands from EU Services.

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5. Project Budget The Contractor’s total fee may not exceed the amount of one hundred and nine

thousand two hundred and forty three euros and seventy cents (109,243.70 €), not

including VAT which amounts to twenty thousand seven hundred and fifty six euros

and thirty cents (20,756.30 €), making a total amount of one hundred and thirty thousand euros (130,000.00€). This amount of the project budget includes fees and

all expenses for the implementation of the Project, such as:

• Fees which will be expressed in the number of man-days, with unit price per

man-day for each proposed assessor.

• Translation costs (if the language used is not Greek).

• Traveling expenses, accommodation and a working away allowance for on-site

visits to proposed de-asylumization and mental health care structures.

• Miscellaneous expenses (for example, the cost of secretarial support).

Payment of fees will be made from the credit of the Public Investment Programme,

SAE 091/8, in accordance with the provisions of P.D. 4/2002 concerning «the

execution of technical assistance – support operations and management of

corresponding resources».

The Contracting Authority may at any time terminate the execution of the contract,

giving reasons, provided this is deemed expedient.

In the event of termination of the contract for any reason whatsoever before the

afore-mentioned budget is covered, the Contractor foregoes the right to the

remaining amount.

In the event that the total budget is used up before the contract expires, the contract

is terminated ipso jure and without loss for the employer.

The Contracting Authority may enter into a contract by the process of negotiating with

the Contractor, without publicizing the relevant announcement, in proportionate

application of article 25 par. 4 section b of P.D. 60/2007, as applicable, and

concerning new services constituting the repetition of other similar services, which

were assigned to the Contractor in the initial contract and up to an amount of

15,000.00 €. The additional fee to the Contractor for these services will be calculated

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on the basis of the costing in the initial contract, which is not readjustable. If for these

services costing was not provided for in the initial contract, then the additional fee will

be determined by negotiation between the Contracting Authority and the Contractor.

6. Notification of Interested Parties – Receipt of Call In order for interested parties to collect the call for the expression of interest and its

appendices, they may apply to the Special Service Health & Social Solidarity, Unit D,

at Gladstonos 1a and Patission, 4th floor, 106 77 Athens, every working day between

the hours of 10.00 – 16.00.

On the website of the Special Service Health & Social Solidarity

www.ygeia-pronoia.gr a summarized and analytical call may be found, along with the

accompanying material. The call for the expression of interest has been sent to DG

Employment in order to be published at their website.

7. Payment Terms The selected Contractor, within a month of signing the contract, may receive a down

payment of 10% of the total project budget (not including VAT) in return for a

guarantee letter for an equal amount from a recognized bank.

The guarantee letter for the down payment is returned after delivery is taken of

services of equal value.

Other payments in the contract will be made on the issue of the relevant protocol of

delivery and acceptance from the Monitoring and Collection Commission responsible

for the project contract, which will certify to the proper execution of all operations and

to expenses paid for its implementation.

The Contractor is responsible for every legal insurance contribution and deduction in

favour of Legal Persons or other organizations, as required by law.

The necessary legal supporting documents will be issued for all payments. All legal

deductions will be made from each of the Contractor’s invoices, in accordance with

laws applicable in each case and with relevant circulars from the Ministry of Economy

and Finance.


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8. Methodology for monitoring progress and delivery of project By decision of the General Secretary of Health and Social Solidarity, a commission

will be formed for Monitoring the Contractor’s Project and Collecting the submitted

deliverables from the Contractor.

The Monitoring and Collection Commission is responsible for monitoring, evaluation

and control of the separate operations and of the Contractor’s work as a whole,

drawing up a protocol of final delivery and acceptance of the project. The method of

execution, monitoring and delivery of the project will be defined in the contract drawn

up between Contractor and Contracting Authority.

The work of the Contractor is monitored throughout the duration of the contract and is

accepted by the Monitoring and Collection Commission.

The Contractor must work together with the Monitoring and Collection Commission

and facilitate the work of the personnel and associates of the Contracting Authority

and the Monitoring and Collection Commission.

9. Penalties – Forfeiture In the event that the agreed delivery time for the project is exceeded, according to

the monitoring of the Commission and as long as the protocol of delivery and

acceptance provided for in par. 5 of Appendix B has not been drawn up, the

Contractor must pay the Employer for each day of delay in delivery the sum of one

hundred (100) as a penalty and for a period of twenty (20) days. Both parties declare

that the agreed penalty is fair and therefore they renounce the claim to a

disproportionate reduction.

The penalty is enforced on decision of the Employer and is issued on the

recommendation of the Monitoring and Collection Commission which establishes the

delay. The penalty is collected by deducting the amount corresponding to it from the

Contractor’s next payment.

After the passage of this period of time and if the Contractor has still not delivered the

delayed project, the Employer may declare the Contractor in default applying the

provisions of article 34 in P.D. 118/2007. In the event of default, the guarantee letter

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of good performance is forfeited to the Employer. In addition the Contractor must

restore any material damage caused by the non realization of the project.

In the event of violation by the Contractor of any term in the contract, in which all the

terms were agreed as being essential by the parties, the Employer apart from

imposing the penalty may declare the Contractor in default according to the afore-

mentioned procedure, demand the forfeiture of the guarantee letter of good

performance and claim from him for the restoration of any material damage.

10. Copyright Copyright and other related rights are expressly granted by the Contracting Authority

without the payment of an additional fee, beyond that provided for in the contract.

The Contracting Authority has the exclusive rights to all material, printed and

electronic, and other deliverables of the Contractor. The Contractor may not use

them without the approval of the Contracting Authority, while reference will be made

to them in the contract to be signed with the Contractor.

11. Sub-contracting by the Contractor The Contractor is permitted to enter into a sub-contract with a third party for any part

of the services to be assigned to him in this contract. In this event, the tenderers

must mention in their tenders those parts of the project that they may possibly sub-

contract to third parties.

12. Confidentiality Throughout the duration of the Contract, and after it expires or is terminated, the

Contractor is under the obligation to keep confidential and not to make known to third

parties (including representatives of the Greek and international press), without prior

written consent from the Contracting Authority, any document or information that

comes to his knowledge during the time of executing his services and performing his

duties.

The Contractor is not permitted to make public statements regarding the project,

without the prior consent of the Contracting Authority, or to participate in actions

incompatible with his obligations to the Contracting Authority and he must not commit

the Contracting Authority in any way, without its prior written consent.

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During the execution of its duties, the Contracting Authority and all persons

authorized by it must not pass on to anyone, except to those with a right to know, any

information reaching it during and on the occasion of the implementation of the

project concerning the Contractor’s technical or commercial issues or methods of

implementing the project.

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APPENDIX C : GENERAL TERMS AND PROCEDURES 1. Right of participation Right of participation is possessed by natural or legal persons or unions of persons in

a similar line of business and with documented experience in carrying out such

projects, which legally operate in Greece or in another member state of the European

Union (EU) or of the European Economic Area (EEA) or in third countries that have

signed the Government Procurement Agreement (GPA) of the World Trade

Organization, which was ratified by Law 2513/1997, or in third countries that have

signed European agreements with the European Union.

Right of participation is also possessed by unions of persons or joint ventures

proposing to submit a joint tender. In the event a joint tender is submitted, the

members of the union or joint venture are jointly and fully responsible to the

contracting authority for carrying out the project.

Similar work includes the design and evaluation of co-financed or not, programmes

and projects, policy reforms, etc. The experience of a union may also include related

general or special experience possessed by the Head of the Project Team.

For reasons of ethics and objectivity in evaluation, the prospective natural or legal

persons or unions as well as the persons making up their project team, must not

have been in any way involved with the implementation of projects/actions in Axis 2

of the O.P. Health – Welfare 2000 – 2006.

2. Organization – Qualification of Contractor

The Ministry of Health and Social Solidarity proposes to assign this project having

ensured that the project team will be made up of at least three (3) independent

experts of international acclaim. To this end, the assessment of the project team itself

proposed carries the greatest weight among assessment criteria.

The team must be representative of the thematic evaluation areas.

The following are mentioned indicatively:

- General experience in Psychiatric Reform at a European and international level.

- Knowledge of the nature of measures and common aims in the field of mental

health in particular.

- Special experience in quantitative and qualitative evaluation techniques.

- Experience in assessing policy and reform measures.

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3. Final Date for Submission of Tenders

Interested prospective contractors must submit their tender by Wednesday 10.02.2010 at the offices of the Special Service Health & Social Solidarity

(Gladstonos 1a, 4th floor, Athens) by 16.00pm.

4. Language and method of drawing up tenders The Tenders must be drawn up in the Greek language. The technical terms referred

to in the tenders may be expressed in English.

If the tenders have been drawn up in any other language of the European Union,

they may be submitted accompanied by an official translation in Greek. In the event

of disagreement, the official Greek translation takes prevalence. Certificates issued

by foreign authorities are accepted provided they are accompanied by an official

translation in Greek. All tender documents must have been drawn up or have been

translated into Greek language. The tenders must be typed and not contain irregular corrections (deletions, erasures,

additions, etc.). Any corrections, additions etc. must be made with the same printer

and initialed by the tenderer, and the Competition Commission responsible will initial

the corrections etc. during its examination and will in general confirm that they were

made prior to the opening of the tender.

Tenders will involve the entire project.

5. Prices and readjustment of costs The prices in the tender must be given in EUROS. The prices in the tender are

considered stable throughout the duration of the project. No readjustment of prices

whatsoever will be accepted for any reason.

6. Contents of Tenders drawn up by prospective Contractors The tenders from candidate contractors must be drawn up in the Greek language.

Documents that have been drawn up in a foreign language must be accompanied by

an official certified translation in Greek.

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The envelope containing each tender must be marked with the NAME and

ADDRESS of the tenderer (as well as contact telephone numbers and e-mail) and

also the following:

TENDER

MINISTRY OF HEALTH & SOCIAL SOLIDARITY

SPECIAL SERVICE HEALTH & SOCIAL SOLIDARITY

GLADSTONOS 1Α & PATISSION, 106 77 ATHENS.

CALL FOR EXPRESSION OF INTEREST for the selection of a contractor for a

project entitled « Ex post evaluation of the implementation of the National Action

Plan “PSYCHARGOS” from 2000 up to 2009»

The envelope with each tender must contain on penalty of exclusion:

Α. Letter of submission of tender, signed by the legal representative of the

prospective Contractor. This letter must explicitly state that the prospective

Contractor agrees to carry out the project in accordance with that provided for in

these specifications.

Β. Separate envelope containing the following supporting documents:

Statutory declaration according to Law 1599/86 that:

a) no final verdict of guilt has been passed against the tenderer for one or more of

the reasons referred to in article 43 of P.D. 60/2007 «adaptation of Greek Law to

directive 2004/18/ΕΚ»

b) none of that referred to in paragraph 2 of article 43 in P.D. 60/2007 applies to the

tenderer. In further detail, any operator may be excluded from participation in the

contract if:

It has declared bankruptcy, is in liquidation, on work stoppage, under

administrative receivership or composition, suspension of work or is

operating under corresponding conditions stipulated in the provisions of the

country of establishment.

Proceedings have been initiated against it for bankruptcy, liquidation,

administrative receivership, composition or any other similar proceedings

under the provisions of the country of establishment.

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It has been convicted by court decision under the application of res judicata,

in accordance with the provisions in force in the country where the decision

was issued, and which reveals an offence related to its business conduct.

It has committed grave professional misconduct related to the subject of the

contest or in connection with its professional status proven by any means

available to the contracting authority.

It has failed to meet its obligations concerning the payment of social security

contributions, in accordance with provisions in force both in the country of

establishment and under the Greek law.

It has failed to fulfil its obligations concerning the payment of taxes and

duties, in accordance with provisions in force both in the country of

establishment and under the Greek law.

It is guilty of serious false representations and statements in providing

information required during implementation hereof, or if it has not failed to

deliver such information at all.

c) the tender was drawn up in accordance with the terms herein, which the tenderer

fully accepts.

Chart containing documentation on relevant experience, with a concise

description of the experience gained by the proposed team of assessors in projects

similar or corresponding to that announced, the awarding agency and the budget

accompanied by the corresponding legal documents such as certificates of good

performance, copies of contracts, etc.

C. Envelope containing the Technical tender which will contain:

Determinants in project requirements. Tenderer’s perception of the project.

Methodology for preparation, implementation and drawing conclusions from

research. Required data and information to be collected. Possible problems or

dangers that may arise and how they can be confined. Description and

organization of deliverables. Description – proposal of contents of report.

Methodology and tools for implementing the project.

Organizational structure of Project Team. The project Team must be formed on

the basis of the required interdisciplinary approach, so as to meet both the

general and special needs of the project.

Detailed curricula vitae of the Head and members of the project Team, referring

in particular to the qualifications and abilities required for the project in question,

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according to the afore-mentioned general and special experience.

D. Envelope containing the financial tender

The proposed financial tender may not exceed the amount of one hundred and nine

thousand two hundred and forty three euros and seventy cents (109,243.70 €) not

including the corresponding VAT of twenty thousand seven hundred and fifty six

euros and thirty cents (20,756.30 €), a total of one hundred and thirty thousand euros (130,000.00€).

The financial tender will include the following details:

• The total amount (in euros) for which the tenderer proposes to carry out the

Project, without the corresponding Value Added Tax (VAT).

• The amount (in euros) of the corresponding VAT

• The total amount (in euros) for which the tenderer proposes to carry out the

Project including VAT.

The above amount will include any deductions for third parties and any other

expense related to the project (employees’ fees, traveling expenses, interpretation

fees, etc.).

Tenders with a discount on the price offered greater than 15% of the budget – within

the framework of the principles of competition and in relation to the peculiarities and

requirements of the particular project – must be specially justified in accordance with

the provisions of article 55 in directive 2004/18/EK. In the event that this justification

is considered insufficient or the discount is considered to be at the expense of the

quality of the project or of the rights of the contracting authority, then the tender is

rejected.

Alternative tenders will not be accepted.

Exclusion of tender Tenders that having been justified are considered vague and beyond evaluation by

the Competition Commission, or contain terms opposed to the Call and/or provisos,

are marked as non-acceptable and rejected. More specifically, a tender is excluded

from assessment when:

• It is vague and cannot be evaluated or is conditional or contains insufficient or

inaccurate data.

• The prescribed documents are not submitted.

• It does not cover the services required.

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• The tendered price is not presented clearly and it has not been drawn up in

accordance with that prescribed in the related section herein.

• It is not in accordance with the separate mandatory terms wherever they are

mentioned.

The Special Service Health & Social Solidarity reserves the right to justifiably reject a

tender, regardless of the stage the competition has reached.

7. Method of assessing tenders The Committee responsible for assessing the tenders, which will be formed by

decision of the General Secretary of the Ministry of Health & Social Security, will

proceed with opening the tenders and checking that they contain all the documents

referred to in section 6: « Contents of Tenders drawn up by prospective Contractors»

in appendix C. They will then proceed with assessing the technical and financial

tenders in all those found to be complete.

The technical criteria that will be taken into account when assessing the tenders are

shown concisely in the chart below, which also includes the weight factors of each

criterion out of a total of 100.

CRITERIA

GROUP

TECHNICAL TENDER WEIGHT

FACTOR

Α Clarity of proposal and understanding of requirements of project

- Degree of analysis of requirements and research questions

- Clarity of timeframe and intermediate deadlines

20%

Β Methodology and tools for implementing the projecting

- Documentation on suitability of research techniques proposed

- Analysis of projects and sub-projects

20%

Γ Effectiveness of organizational structure of project team

- Coverage of necessary skills

- Even distribution of work and responsibilities

- Manner of working and communication among team members

60%

TOTAL SUM 100%

The Committee will evaluate and grade the technical tenders. Each member of the

Committee will award a grade from 0 to 10 (whole numbers only) to each of the

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separate elements in the technical assessment criteria.

The grade for each criterion at a Committee level is the sum of the grades given by

all the Committee members divided by the number of its members. This grade is

multiplied by the weight factor of the criterion and the grade for the particular criterion

in the tender is arrived at. The sum of the grades of all the criteria produces the

Absolute Degree of the Technical Tender.

The Technical Tender of each participant is assessed by the Final Grade of the

Technical Tender (FGTT) for each tenderer which is its grade in relation to the tender

assessed as best , and is calculated by the formula:

F.G.T.T. = (A.D.T.B. / A.D.T.B.max ) x 10

where A.D.T.B.max is the absolute degree of the best technical tender.

Clearly this grade will be a number smaller than or equal to 10 (the tenderer with the

best technical tender will have F.G.T.T = 10).

The grading of the Financial Tenders is relative. The Final Grade of the Financial

Tender (F.G.F.T.) will be calculated as follows for each tenderer:

F.G.F.T. = (Financial Tender of Lowest Tenderer / Financial Tender of Tenderer) x 10 where the Financial Tender of the tenderer is defined as the total sum in euros for

which the Tenderer proposes to carry out the Project, not including VAT, and the

Financial Tender of the Lowest Tenderer is the smallest total sum not including VAT.

Clearly this grade will be a number smaller than or equal to 10 (the lowest tenderer,

that is the tenderer with the smallest financial tender in total, will have F.G.F.T = 10).

Calculation of the Best Tender The next stage is the final assessment of tenders to estimate the most

advantageous. To this end the Final Grade of the Total Tender (F.G.T.T.) will be

calculated for each tenderer using the following formula:

FGTT = (0,20 Χ F.G.F.T.) + (0,80 Χ F.G.T.T.) On the basis of the Final Grade of the Total Tender, the tenderers will be placed in

declining order according to their grades.

The strongest candidate will be the Tenderer with the highest Final Grade of the Total Tender (F.G.T.T).

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In the event of a draw the tender with the highest grade in the Technical Tender is

chosen.

The assessment of tenders will be based exclusively on the afore-mentioned criteria.

Tenders that are vague and unable to be evaluated or are conditional or are not in

accordance with the terms herein are rejected as unacceptable.

8. Objections – Administrative Appeals Objections can be submitted for the reasons and according to the procedure

provided for in article 18 of P.D. 118/2007 (Gov. Gazette 150/Α/6-7-2007), as

applicable each time.

Objections are allowed to be submitted in writing within three (3) working days of the

publication of the results and are addressed to the Competition Commission via the

Registry of the Special Service Health & Social Solidarity.

Appeals before judicial or administrative authorities against the decisions of the

Contracting Authority are governed by the provisions of Law 2522/97 (Gov. Gazette

178/Α’/97).

The Competition Commission opines on the appeals and the decision is taken by the

General Secretary of Health and Social Solidarity.

Objections for any reasons other than the afore-mentioned are not accepted.

9. Cancellation of Invitation to Tender The Ministry of Health & Social Solidarity reserves the right to cancel the contest at

any stage, after justifying itself, if at least one of following reasons exists:

If the results of the contest are justifiably considered non-satisfactory.

If in the opinion of the Competition Commission, competition was insufficient,

or if there are serious indications that the competitors reached an

understanding so as to avoid real competition between themselves.

If the validity of the tenders expires and the competitors are not given the

necessary extra time.

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In the event that the Commission considers the tenders disadvantageous or non-

satisfactory, the Contracting Authority reserves the right to cancel the contest. In the

event that the contest is cancelled, the participants are not entitled to compensation

for any reason and the guarantee letters are returned to the candidates within ten

days at the latest from the date of cancellation.

10. Selection of contractor – Signing of contract The Contractor is awarded the Project in writing on decision of the General Secretary

of Health & Social Solidarity, and the interested party is notified following the expert

opinion of the Tender Assessment Committee.

The prospective Contractor is summoned to sign a contract with the Contracting

Authority within ten (10) days from the date the decision on the appointment is

announced. In the event that the contractor is a partnership/joint venture, the contract

is signed by its legal representative authorized to do so by a notarial deed.

Before the contract is signed, the chosen Contractor must provide, as a guarantee

that the terms of the contract will be observed, a Guarantee Letter of Good

Performance from a recognized financial institution, to an amount equal to 10% of the

contract value without VAT, in accordance with the provisions of article 9 in P.D.

4/2002. In the event that the contractor is a partnership of natural or legal persons,

the guarantee letter of good performance must be issued on behalf of all members of

the partnership.

The Contracting Authority may reduce the physical object of the project with a

corresponding decrease in the Contractor’s fee.

The Contracting Authority is not bound by the final awarding of the contract and is

entitled to award it or not to award it, to cancel, postpone or repeat the procedure,

without any obligation to pay a fee or compensation for this reason to the tenderers.

The Contracting Authority may resort once more to the award procedure for an

additional new similar object, by negotiation and without issuing an invitation to

tender, and up to the amount of twenty thousand euros (20,000.00) including VAT in

proportionate application of article 25 par. 4 section b in P.D. 60/2007.

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11. Representation of Contractor The Contractor appoints a Representative and authorizes him by special power of

attorney to sign the contract, to represent him before the Contracting Authority and to

act on the orders and on behalf of the Contractor in all issues related to the contract.

Any change in the person or address of the Representative and/or his deputy must

be reported in writing to the Contracting Authority and is valid following its written

approval.

The Contractor’s Representative and Deputy Representative are among other things

authorized to represent it in all issues related to the contract and to settle on its

behalf any differences arising from or related to the contract, participating whenever

summoned in meetings with agencies from the Contracting Authority responsible for

monitoring and control.

12. Amendment of contract The Contract can be amended when the two contracting parties agree on this in

writing.

Additional data available (in Greek and English) 1. Law 2716/1999 `Development and modernization of mental health services

and other provisions’.

2. The National Action Plan «Psychargos» 2nd phase

3. Excerpt from intermediate evaluation of O.P. «Health - Welfare» (2005) with

reference to Axis 2 «Mental Health»

4. Study of review of results from Priority Axes 1 and 2 in O.P. «Health –

Welfare» (July 2009).

13. Settlement of differences The Courts of Athens have exclusive responsibility to settle any differences that may

arise from the implementation of the terms herein and all documents relating to the

evaluation process and the contract.

For more information and clarifications related to the terms of the specifications, please contact Ms Dimitra Karetou (tel. 213 1500 820) or Ms Christina Terzaki (tel. 213 1500 823) during working hours.