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European Spallation Source (ESS)European Research Infrastructure Consortium (ERIC)
High Level Advisory Group
ESS Update and Meeting Goals
CERN, July 15James H. Yeck
ESS CEO & Director Generalwww.europeanspallationsource.se
Road to realizing the world’s leading facility for research using neutrons
2014Construction work starts on the site
2009Decision: ESS will be built in Lund
2025ESS construction complete
2003First European design effort of ESS completed
2012ESS Design Update phase complete
2019First neutrons on instruments
2023ESS startsuser program
ESS, Max IV and Science Village near Lund
Max IV
Science Village
Lund
ESS
E22 Highway
Sweden and Denmark: 47,5% Construction15-20% OperationsCash ~100%
Partner Countries:52,5% Construction80-85% OperationsIKC/Cash ~ 70% / 30%
Funding is cash and in-kind deliverables
ESS construction funding statusCountry Share (%) M EuroSweden 35,0 645Denmark 12,5 230Germany 11,0 203United Kingdom 10,0 184France 8,0 147Italy 6,0 111Spain 5,0 92Switzerland 3,5 65Norway 2,5 46Poland 2,0 37Hungary 1,5 28Czech Republic 0,3 5,5Estonia 0,25 4,6Netherlands, Lithuania, Latvia (to be confirmed @ ~3%)Total 97,55 1,798
€ 0
€ 100
€ 200
€ 300
€ 400
€ 500
€ 600
€ 42€ 109
€ 228
€ 382
€ 29
€ 47
€ 123
€ 127
IKC Cash
Construction cost: € 1,84 BillionIn-kind: € 750 Million
AcceleratorNSSTargetICS
65%
59%
65%
75%
€ 509 M
€ 350 M
€ 155 M
€ 71 M
ESS In-kind Goals
Preparing the ESS project
• Deliver on the Technical Design Report performance and Steering Committee commitments- 5 MW accelerator capability- Construction cost of 1,843 B€- Operations cost target of 140 M€- 22 “public” instruments
• Start w/ unconstrained resources (technically limited schedule) and develop credible project execution plans
• Comprehensive review of project baseline and execution plans
• Secure funding and resources and align schedules with the available resources
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
ESS Program
ConventionalFacilities
Accelerator
Target
NeutronScatteringSystems
IntegratedControl Systems
Building
Commissioning
Concluding
Design
Design
Construction
CommissioningDesign & Prototyping
Procurement
Installation
Commissioning
Design
Procurement
Installation
Commissioning
Installing
Construction
Ground Break
First installations (of Machine Systems)
First Neutrons
Machine 2.0 GeV
Accelerator, Target, Aux, Office, Lab & Instr Bldngs*
570 MeV
Instrument Selection - Decision
Design
Commissioning
Construction
Design
Development
CommissioningCS Network Operational
3 Instruments ready for Comm.
Initial Operation
Installed for 2.0 GeV
16 Instr
End Of ConstructionStart Of Construction
Concept Devlopment
LicensingPreliminary Design Acccelerator Bldngs
Detailed Design Accelerator Bldngs
Earth WorksG01 Linac Tunnel
G02 Klystron BldngCryo Kompressor Bldng
Medium Beta FabricationSpoke Series Procurement
High Beta Fabrication
Installation Phase 1Installation Phase 2
Innstr 16 – Cold Comm.
Innstr 16 – Constr & Inst.
Top-Level ESS Project Schedule
1st Call for User Proposals
Swedish Environmental Court Verdict on June 12Permission to Start Construction!
Commitment to 22 instruments
1st Neutrons
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
3 6 6 5 4 3 2 2 2 1
3 6
9 11 15 17 19 22
Construction Budget
Expected Instruments in hot commissioning
Plans for Instruments (1-22)
Initial Operations Budget Steady-Sate Budget
Expected Instruments in Initial Science Programme
Start of Instrument Construction
Expected Instruments in Science Programme
Scheduled Neutron Production
OnOff
Regular Call for User Proposals
…..
1st Call for User Proposals
Engineering DesignConstruction of Instruments
# 1-16# 17-22 Engineering Design
Construction of Instruments
Initial Operations planning & budget
Status of activity and resource planning for transition to operations
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 … … 2064 2065
Steady State Operations
NaN NaN NaN NaN NaN NaN NaN NaN NaN NaN NaN NaN NaN 140 140 140 140 140 140 140
Initial Opera-tions + ramp-up
NaN NaN NaN NaN NaN NaN 60 90 110 130 140 140 140 NaN NaN NaN NaN NaN NaN NaN
Construction (1843 M€)
64.8 157.39
297.74130222131
7
363.16302017526
372.77211738333
268.50753209700
4
152.28184634196
1
62.486223761972
7
48.347324230690
8
38.558630527817
4
10.789105359690
2
4.9471734257183
6
1.2157244752394
2
NaN NaN NaN NaN NaN NaN NaN
25
75
125
175
225
275
325
375
Construction (1843 M€)Initial Operations + ramp-up Steady State Operations
M€
Site preparations and earth moving underway
12
ESS organization
ESS transition from ESS AB to an ERIC
• ESS member countries will submit application this summer to establish a European Research Infrastructure Consortium (ERIC) for ESS. ERIC will be in place in early 2015.
European Spallation SourceCouncil
15
Review Charge (1st Annual Review Nov 2013)
A Performance Measurement Baseline (PMB) is an integrated work plan made up of a sequence of activities which cover the complete scope, cost and schedule of a project. Once the PMB established and approved, the PMB can be used to evaluate actual cost and schedule performance to determine whether the project is meeting its planned scope, cost and schedule objectives.
16
17
Review Charge
7. Are the plans for host laboratory support functions (HR, IT, Legal, Finance, etc.)adequate to support the construction project?
No, the new ERIC framework might solve some of the problems. HR contracts for visitors and in-kind personnel need particular attention.
Procurement office and procurement procedures might require more attention. Already in 2014 ~160M will be going to procurement. An internal audit organization is necessary
1 2 3 4 5 6 7
1 slide of ~60 from November 2013 Annual Project Review Closeout
Evaluate the ESS response to the recommendations from the 1st Annual Project Review held in November 2013
Purchasing rules & transition to ERIC The ERIC will have new purchasing rules, and the StC has
set up a committee to address this Very good progress However, a committee from the StC needs to inform
itself to build an understanding of what is needed to maximally facilitate procurement through ESS for laboratories providing deliverables
The ERIC may be an opportunity wrt labour law issues, by establishing staff regulations. This may be easier to negotiate with unions for an ERIC than as exceptions for an AB
In general for the ERIC transition ESS may need an elaborate process for the transition
including an advisory body as a sounding board for the management in this process
subcommitte 7 1 slide of ~60 from May 2014 Progress Assessment
Experience from other projects:A few ingredients to success
NSLS II
Facility must be a priority of the science community!
Funding agency commitments and strong host role
Collaboration leadership enables success of others
Establish realistic goals – “Experience over hope”
Credibility through openness with transparency
Collective ownership of problems & solutions
Populate the organization with experience
Meeting goals
• Support ESS objectives to pursue the highest quality research at the lowest possible cost, providing maximum benefits to ESS member states:- Engage the best people through direct hires, segundments to Lund, or
engagement on member in-kind contributions- Realize low cost for FTE’s, hardware, services, and energy- Enable free flow of ideas and intellectual property
• Ensure that the ERIC formed for the European Spallation Source meets the objectives of the organization
• Evaluate the legal framework and the organization’s implementation plans and provide advice and recommendations
General organizational goals
• Organization is open to all ESS members including non-EU members, e.g., possibility to easily employ staff from all countries in the world
• Equal conditions (pension, tax, social security, etc.) for staff employed in Lund (SE) and data and software center in Copenhagen (DK), including flexibility to work in both places
• Staff and procurement rules benefit all member countries
• ERIC legal framework provides long-term stability and achieves many benefits of an international treaty organization
• VAT exoneration, exempt from duties, excise taxes, income tax for foreign employees, energy taxes (Swedish bid offer)
High level advisory group deliverables
• Openly share experience and advice
• Provide specific recommendations
• Short report summarizing meeting results