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European, Nordic, National
NUAS The 26th of September 2013
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The national perspective • Regulations • Experiences • Challenges The Nordic perspective The European perspective Nordic cooperation in a national and European perspective
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The national perspective - regulations
• The universities must notify the national archives of new it-systems
• The national archives decide which records the universities are to keep and which can be disposed of
• The universities must transfer paper records to the national archives when they are app.15 years old
• The universities must transfer digital records to the national archives when they are app.5 years old
• The national archives have set down standards for the transfer of records
• The universities must pay for all expences in connection with transfer www.sa.dk/ra
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Experiences and challenges I
The universities are large and complex institutions The universities have been subject to major structural changes The universities represent many special fields of education and research General decisions of appraisal need additional and more detailed decisions The archivist must be acquainted with many fields of education and research
Experiences and challenges II Centralized vs. decentralized administration A variety of records management systems and traditions Experienced vs. unexperienced administrative staff Custody of records and repositories The future?
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A Nordic Perspective
• How do the Nordic state archives cooperate?
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Nordic cooperation Who? What?
Meetings of the Directors-General of the Nordic National Archives Services
Meet yearly to discuss questions of common interest
Nordic expert seminars A limited number of archivists from the Nordic countries
Seminars are held once or twice a year. Each seminar deals with a specific topic.
Various forms of collaboration
For example benchmarking, a Nordic Archival portal, buying of services
Nordic Archive Days Archivists from the Nordic countries
Meet every three year to discuss some chosen themes
Nordic Archive News The national archives of IS, N, SV, FIN and DK publish Nordisk Arkivnyt
The magazine deals with a variety of archival topics
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Nordic Archive Days in 2012 Tavastehus /Hämeenlinna: Topics
Private archives Archives of minorities Archives and modern information services Archives management Archives and public heraldry Depositories, riskanalysis and appraisal principles
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A Nordic Perspective
• Is a Nordic model for archival business to be found?
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Similarities and differences between the
nordic state archives - some examples
Duty to transfer records to the national archives Accessibility Principles of appraisal Retrieval and access points
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Which important trends will influence Nordic archives? Which factors have the greatest impact on Nordic archives?
The European perspective – regulations and experiences
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Kilde: www.digitalbevaring.dk
Does your institution have a strategy for the preservation of digital records? Yes: 15 countries
No: 6 countries
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Does your institution make appraisal decisions on digital records?
No: 5 countries
Yes, appraisal of:
• data and documents in both ERMS and business systems: 9 countries
• data and documents in Electronic Records Management Systems (ERMS): 6 countries • data and, if applicable, documents in business systems: 1 country
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Have you received transfers of born digital material? No: 6 countries
Yes: 15 countries
• from the public domain: 14 countries
• of private provenance: 6 countries • other: 2 countries
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How much "born digital"-material has been transferred to your institution in TB?
0,0000 10,0000 20,0000 30,0000 40,0000 50,0000 60,0000
National Archives of Iceland
Sw iss Federal Archives
The National Archives of Norw ay
Riksarkivet (Sw edish National Archives)
Ministry of Education, Science, Culture andSport, Archives of the Republic of Slovenia
National archives Prague
Belgian State Archives
Service interministériel des Archives de France
National Archives of Estonia
Danish National Archives
National Archives of Latvia
European cooperation
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Who? What?
European Board of National Archivists (EBNA)
Directors-General of the National Archives Services of the EU Member States
Meets 2 times a year to discuss strategic questions.
European Archives Group (EAG)
Directors-General of the National Archives Services of the EU Member States + representatives of the institutions of the European Union.
Meets 2 times a year to discuss the implementation of the Council recommendation on priority actions to increase cooperation in the field of archives in Europe
European cooperation
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Who? What?
Document Life cycle Management forum (DLM-forum)
European national archives and other public and private bodies interested in Information Governance across Europe, and beyond.
Information Governance in a life cycle perspective. Model Requirements for the Management of Electronic Records (Moreq 2010)
Open Planets Foundation (OPF)
Archives, libraries, research institutions etc.
Practical tools, solutions and experts in digital preservation, assuring long-term access to digital content.
Temporary projects E.g. Collaboration to Clarify the Costs of Curation (4C)
