European Maritime and Fisheries Fund Proposal Templateec.europa.eu/research/participants/data/ref/other_eu_prog/other/emff/tpl/pt/pt-emff... · If the proposal is to be retained for

Disclaimer

This document is aimed at informing applicants for EU funding. It serves only as an example. The actual web forms and templates provided in the Participant Portal Electronic Submission System might differ from this example. Proposals (and annexes and supporting documents) must be prepared and submitted directly inside the Participant Portal Electronic Submission System.

European Maritime and Fisheries Fund

Proposal Template

Administrative Forms (Part A) Project Technical Description (Part B)

Blue Economy call EMFF-BlueEconomy-20181

Version 1.0 16 October 2018

1 Call ID in 2018 EMFF Work Programme: EMFF-2018-1.2.1.7

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European Commission - Research - Participants

Proposal Submission Forms

EMFF Ver1.00 20180919 Last saved 15/10/2018 09:17

Table of contents

Section Title Action

1 General information

2 Participants & contacts

3 Budget

EMFF

How to fill in the formsThe administrative forms must be filled in for each proposal using the templates available in the submission system. Some

data fields in the administrative forms are pre-filled based on the previous steps in the submission wizard.

Call:

()

Topic:

Type of action: ()

Proposal number:

Proposal acronym:

Deadline Id:

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Proposal ID Acronym Acronym is mandatory


1 - General information

Topic

Deadline Id

Type of Action

Call Identifier

Acronym Acronym Acronym is mandatory

Proposal title Max 200 characters (with spaces). Must be understandable for non-specialists in your field.

Note that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &

Duration in

months

Free keywordsEnter any words you think give extra detail of the scope of your proposal (max 200 characters with spaces).

Abstract*

Short summary (max. 2,000 characters, with spaces) to clearly explain: o Objectives o Activities o Type and number of persons benefiting from the project o Expected results o Type and number of outputs to be produced Will be used as the short description of the proposal in the evaluation process and in communications with the programme management committees and other interested parties. • Do not include any confidential information. • Use plain typed text, avoiding formulae and other special characters. If the proposal is written in a language other than English, please include an English version of this abstract in the “Technical Annex” section.

Remaining characters 2000

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Declarations

1) The coordinator declares that the information contained in this proposal is correct and complete.

2) The coordinator confirms:

- to have carried out the self-check of the financial capacity of the organisation (when applicable)* on

https://ec.europa.eu/research/participants/portal/desktop/en/organisations/lfv.html. Where the result was “weak”

or “insufficient”, the coordinator confirms that the applicants are aware of the measures that may be imposed in

accordance with the Call for proposals' documents; and

- to have explicit consent of all partners - including the coordination organisation - on their participation and the

content of this proposal.

3) The coordinator confirms that:

- all partners in the proposal are fully eligible in accordance with the exclusion and eligibility criteria set out in the

specific call for proposals; and

- that no partners are in one of the situations reffered to Article 106(1) and Art 107, 108, 109 of the Regulation

(EU,Euratom) NO 966/2012 of the European Parliament and of the Council of 25 October 2012 on financial

rules applicable to the general budget of the Union.

- all have the financial and operational capacity to carry out the proposed action; and in particular

- have the professional resources, competences and qualifications required to complete the proposed action.

If the proposal is to be retained for EU funding, the applicant organisation(s) will be required to present a formal declaration in

this respect.

* Participants requesting an EU contribution ≤ 60.000€ and participant(s) being public body/ies are exempt from financial capacity check.

According to Article 131 of the Financial Regulation of 25 October 2012 on the financial rules applicable to the general budget of the Union

(Official Journal L 298 of 26.10.2012, p. 1) and Article 145 of its Rules of Application (Official Journal L 362, 31.12.2012, p.1) applicants

found guilty of misrepresentation may be subject to administrative and financial penalties under certain conditions.

Personal data protection

The assessment of your grant application will involve the collection and processing of personal data (such as your name, address and CV),

which will be performed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal

data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the

questions in this form and any personal data requested are required to assess your grant application in accordance with the specifications of

the call for proposals and will be processed solely for that purpose. Details concerning the purposes and means of the processing of your

personal data as well as information on how to exercise your rights are available in the privacy statement. Applicants may lodge a complaint

about the processing of their personal data with the European Data Protection Supervisor at any time.

Your personal data may be registered in the Early Detection and Exclusion system of the European Commission (EDES), the new system

established by the Commission to reinforce the protection of the Union's financial interests and to ensure sound financial management, in

accordance with the provisions of articles 105a and 108 of the revised EU Financial Regulation (FR) (Regulation (EU, EURATOM)

2015/1929 of the European Parliament and of the Council of 28 October 2015 amending Regulation (EU, EURATOM) No 966/2012) and

articles 143 - 144 of the corresponding Rules of Application (RAP) (COMMISSION DELEGATED REGULATION (EU) 2015/2462 of 30

October 2015 amending Delegated Regulation (EU) No 1268/2012) for more information see the Privacy statement for the EDES Database.

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https://ec.europa.eu/research/participants/portal/desktop/en/organisations/lfv.html

http://ec.europa.eu/research/participants/data/support/legal_notice/h2020-ssps-grants_en.pdf

http://ec.europa.eu/budget/library/explained/management/protecting/privacy_statement_edes_en.pdf

http://ec.europa.eu/budget/library/explained/management/protecting/privacy_statement_edes_en.pdf



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2 - Participants & contacts

# Participant Legal Name Country Action

1

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Proposal ID Acronym Acronym is mandatory Short name

Last saved 15/10/2018 09:17EMFF Ver1.00 20180919

2 - Administrative data of participating organisations

PIC Legal name

Short name: Address of the organisation

Town

Postcode

Street

Country

Webpage

Specific Legal Statuses

Research and Innovation legal statuses

Public body ...............................................................unknown Legal person .....................................unknown

Non-profit ..................................................................unknown

International organisation .........................................unknown

International organisation of European interest ........unknown

Secondary or Higher education establishment .........unknown

Research organisation ..............................................unknown

SME self-declared status........................................... unknown

SME self-assessment ............................................... unknown

SME validation sme................................................... unknown

Based on the above details of the Beneficiary Registry the organisation is not an SME (small- and medium-sized enterprise) for the call.

Enterprise Data

Industry (private for profit)..................unknown

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Department(s) carrying out the proposed work

Department name Name of the department/institute carrying out the work.

Street Please enter street name and number.

Town Please enter the name of the town.

Same as proposing organisation's address

Department 1

not applicable

Country Please select a country

Postcode Area code.

Dependencies with other proposal participants

Character of dependence Participant

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Person in charge of the proposal

The name and e-mail of contact persons are read-only in the administrative form, only additional details can be edited here. To give access

rights and basic contact details of contact persons, please go back to Step 4 of the submission wizard and save the changes.

First name Last name

E-Mail

Town Please enter the name of the town. Post code Area code.

Street Please enter street name and number.

Website

Position in org. Please indicate the position of the Contact Point above in the organisation.

Department Name of the department/institute carrying out the work.

Phone +xxx xxxxxxxxx Phone 2 +xxx xxxxxxxxx Fax +xxx xxxxxxxxx

Sex Male FemaleTitle

Same as proposing organisation's address

Country Please select a country

Same as organisation name

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3 - Budget for the proposal

No Participant Country (A)

Direct

personnel

costs/€

(B)

Other direct

costs/€

(C)

Direct costs of

sub-

contracting/€

(D)

Direct costs of

providing

financial

support/€

(E)

Indirect Costs

/ €

(=0.07(A+B+C

+D))

(F)

Total

estimated

eligible costs

/ € (=A+B+C+D+E)

(G)

Maximum

Reimburse-

ment rate (%)

(I)

Maximum

Grant / €

(=F*G)

(J)

Requested

Grant / €

1 0 0 0 0 0,00 0,00 100 0,00 0,00

Total 0 0 0 0 0,00 0,00 0,00 0,00

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Validation result

Section Description

Show Error

Show Warning

The red 'Show Error' button indicates an error due to a missing or incorrect value related to the call eligibility criteria. The submission

of the proposal will be blocked unless that specific field is corrected!

The yellow 'Show Warning' button indicates a warning due to a missing or incorrect value related to the call eligibility criteria. The

submission of the proposal will not be blocked (proposal will be submitted with the missing or incorrect value).

Section Description

The form has not yet been validated, click "Validate Form" to do so!

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Call: EMFF-BlueEconomy-2018 — Blue Economy call EU Grants: Proposal template EMFF: V1.0 – 16.10.2018

2

European Maritime and Fisheries Fund

PROPOSAL (PART B)

Blue Economy call

EMFF-BlueEconomy-20182

2 Call ID in 2018 EMFF Work Programme: EMFF-2018-1.2.1.7

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IMPORTANT NOTICE

Applications must be submitted via the Participant Portal Submission Service before the call deadline.

Applicants must use this template for their applications (designed to highlight important aspects and facilitate the assessment against the evaluation criteria).

Character and page limits:

page limit: 45 pages

supporting documents can be provided as an annex and do not count towards the page limit

minimum font size — Arial 8 points

page size: A4

margins (top, bottom, left and right): at least 15 mm (not including headers & footers).

Please abide by the formatting rules. They are not a target! Keep your text as concise as possible. Do not use hyperlinks to show information that is an essential part of your project.

If you attempt to upload an application that exceeds the specified limit, you will receive an automatic warning asking you to shorten and re-upload your application. After you have submitted it, any excess pages will be made invisible and thus disregarded by the evaluators.

Don’t forget to delete this page (it would count to your page limit).

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COVER PAGE

Part B of the proposal must be filled out by the participants in WORD, assembled and uploaded as PDF in the PP Submission System. The template to use is available there. Note: Please take due account of the objectives, themes, priorities, activities and results that can be funded (see section 2 of the Call Document). Consider also the award criteria in section 6 that explain how the proposal will be evaluated.

PROJECT

Project acronym: [acronym]

Project title: [title]

Coordinator contact: [name NAME], [organisation name]

PARTICIPANTS

Please use the same numbering as in part A of the proposal form.

List beneficiaries and linked third parties.

Number Role Name Short name Country

1 COO

2 BEN

2.1 LTP

3 BEN

…

TABLE OF CONTENTS

PROPOSAL (PART B) .................................................................................................................................................... 2 COVER PAGE ............................................................................................................................................................. 4 1. PROJECT SUMMARY ............................................................................................................................................. 6 2. CONTEXT & NEEDS ANALYSIS ............................................................................................................................. 6 3. OBJECTIVES, APPROACH & IMPACT .................................................................................................................. 6

3.1 Objectives ........................................................................................................................................................... 6 3.2 Relevance ........................................................................................................................................................... 7 3.3 Concept & approach ........................................................................................................................................... 7 3.4 Impact ................................................................................................................................................................. 7 3.5 Cost effectiveness ............................................................................................................................................... 7 3.6 European added value ....................................................................................................................................... 8

4. ACTIVITIES & WORK PACKAGES ........................................................................................................................ 9 4.1 Activities & work packages .................................................................................................................................. 9 4.2 Timetable .......................................................................................................................................................... 16

5. PARTICIPANTS & PROJECT MANAGEMENT ..................................................................................................... 17 5.1 Participants ....................................................................................................................................................... 17 5.2 Project management ......................................................................................................................................... 17 5.3 Dissemination, communication & visibility ......................................................................................................... 18

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5.4 Ethics, environment & security .......................................................................................................................... 18 5.5 Sustainability & continuation ............................................................................................................................. 18

6. DECLARATIONS ................................................................................................................................................... 19 ANNEXES ..................................................................................................................................................................... 21

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1. PROJECT SUMMARY

Project summary

Provide an overall description of your project (including expected results, outcomes and outputs, activities, number and type of beneficiaries). This summary should give readers a clear idea of what it is about.

It should be written as a stand-alone text to promote the project. It should be structured but descriptive; not merely provide lists of objectives, activities, beneficiaries and outputs.

Please use the same text here and in Part A (Abstract).

Note: The summary must always be in English (even if the rest of your proposal is in another EU language (official EU languages are allowed).

We may publish this summary for publication/dissemination purposes. Avoid any references to information that is not publicly accessible and do not include any confidential information or personal data (e.g. names and addresses).

Context & overall objectives

Describe the context and overall objectives of your project.

Insert text

Work planned & main achievements

Describe the activities planned and the main achievements expected.

Insert text

Results & impacts

Describe the expected outcome of the project and its expected impact (on target groups, cooperation, skills, employability, innovation, market, new products and services, patent filed, etc.).

Insert text

2. CONTEXT & NEEDS ANALYSIS

Context & needs analysis

Describe the project context (including your understanding of the relevant EU policies and to what extend your project builds on previous project results in the field) and analyse the needs which will be addressed by the project.

Insert text

3. OBJECTIVES, APPROACH & IMPACT

3.1 Objectives

Objectives

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Define the specific objectives of the project. What issue/challenge/gap does the proposal aim to address?

The objectives should be clear, measureable, realistic and achievable within the duration of the project. For each objective, define appropriate indicators for measuring achievement (including a unit of measurement, baseline value and target value).

Insert text

3.2 Relevance

Relevance

How does your project address the more general objectives and themes & priorities of the EU call/topic to which you are applying? What is the project’s contribution?

Insert text

3.3 Concept & approach

Concept & approach

Outline the concept and the approach/activities that you will implement during this project. Explain briefly why they are the most suitable for achieving the project’s objectives.

Insert text

3.4 Impact

Impact & ambition — Progress beyond the status quo/state-of-the-art

Describe the expected performance/impact on defined needs. Define the short, medium and long-term effects of the project.

Does the project aim to trigger change/innovation? If so, describe them and the degree of ambition (progress beyond the status quo/state-of-the-art).

Who are the target groups? How will the target groups benefit concretely from the project and what would change for them?

For Topic 3 of the Blue Economy call, briefly describe the market, the business model and plan, the commercialisation strategy, financing, legal framework and IPR strategy.

Insert text

3.5 Cost effectiveness

Cost effectiveness

Show that your project represents good value for money and that you aimed for cost efficiency in the estimated budget. You may include any comments of the horizontal nature in relation to the items presented in the estimated budget.

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Insert text

3.6 European added value

European dimension

Illustrate the European dimension of the planned activities: trans-national dimension of the project; impact/interest for a number of countries; possibility to use the results in other countries, potential to develop mutual trust/cross-border cooperation among EU countries, etc.

Which countries will benefit from the project (directly and indirectly)? Where will the activities take place?

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4. ACTIVITIES & WORK PACKAGES

4.1 Activities & work packages

WORK PACKAGES

This section concerns a detailed description of the project activities to achieve the objectives described in section 3.

Group your activities into work packages, i.e. sets of activities leading to a specific outcome. The grouping should be logical and guided by identifiable outputs.

Projects will have a minimum of 3 work packages (one work package (WP1) with the management and coordination activities, one work package with project activities and one work package dedicated to 'dissemination and exploitation of results' as well as 'communication activities').

You can create as many work packages as needed by copying work package 2. For each work package, enter an objective (expected outcome), list the activities and milestones/outcomes and deliverables.

Work package 1 is intended for all activities related to the general management and coordination of the project (meetings, coordination, project monitoring and evaluation, financial management, progress reports, etc).

Enter each activity/milestone/output/outcome/deliverable only once (under one work package).

Work package 1

Work package 1: [Name]

Ensure consistence with the detailed budget table (same WP number and name).

Duration months: MX - MX Lead beneficiary :

Objectives

Explain the overall project management concept. Describe how decisions will be taken and how permanent and effective communication will be ensured. Describe methods to ensure planning and control.

Note: The concept (including organisational structure and decision-making mechanisms) must be adapted to the complexity and scale of the project.

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Description of the activities (what, how, where)

Present a concise overview of the work (planned tasks). Be specific, give a short name for each task and number them (the same list of tasks will have to be used for the division of work).

Task number (continuous numbering

linked to WP)

Task name Description

1.1

1.2

Milestones & deliverables

Milestones are control points in the project that help to chart progress. Deliverables are outputs which can be delivered to us (any format).

Limit the number of milestones and deliverables. Do not include minor sub-items or internal working papers.

Examples of milestones and deliverables for work package 1:

Milestones — kick-off meetings, coordination meetings, steering committees

Deliverables — risk management plan, progress reports

Note: The description should include details on type (publication, e.g. flyer / brochure / working paper / article / press release / slides / CD; website/web-tool; etc.), format (e.g. printed and/or electronic, downloadable),the approximate number of pages and copies of a publication, language).

Month 1 marks the start of the project, and all deadlines should relate to this starting date.

The labels used mean:

Public — fully open (e.g. web)

Confidential — restricted under the conditions of the grant agreement

Classified — EU-Classified under Commission Decision No 2015/444

Milestone number (continuous numbering)

Milestone name Work package number

Lead beneficiary Means of verification Due date (month number)

Description

MS1 1

MS2 1

Deliverable number (continuous numbering

linked to WP)

Deliverable name Work package number

Lead beneficiary Type Dissemination level

Due date (month number)

Description (including format

and language)

D1.1 1 [R — Document, report] [Public] Example, n

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[DEM — Demonstrator, pilot, prototype, plan design] [DEC —Website, patent filing, press & media action, video etc] [DATA — data sets, microdata, etc] [ORDP — Open Research Data Pilot] [ETHICS] OTHER]

[Confidential] [Classified]

D1.2 1 [R — Document, report] [DEM — Demonstrator, pilot, prototype, plan design] [DEC —Website, patent filing, press & media action, video etc] [DATA — data sets, microdata, etc] [ORDP — Open Research Data Pilot] [ETHICS] [OTHER]

[Public] [Confidential] [Classified]

Division of work

Show who is responsible for which tasks (coordinator (COO), beneficiaries (BEN), linked third parties (LTP)). Add information on in-kind contributions, associated partner organisations etc. Use the list of tasks from above.

Note: The coordinator remains fully responsible for the coordination tasks even if they are delegated to someone else. Moreover, coordinator tasks can normally not be subcontracted (see Model Grant Agreement).


linked to WP)

Task name

Participant With help of in-kind contribution/partner organisation (Yes/No and which)

Name Role (COO, BEN, LTP,

OTHER)

1.1

1.2

Estimated budget — Resources

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Subcontracting

Give details on subcontracted action tasks (if any) and explain the reasons why (as opposed to direct implementation by the participants).

Note: Subcontracting concerns the outsourcing of a part of the action to a party outside the consortium. It is not simply about purchasing goods or services. We normally expect that the consortium participants to have sufficient operational capacity to implement the project activities themselves. Sub-contracting should therefore be exceptional.

Include only subcontracts that comply with the rules (i.e. best value for money and no conflict of interest; no subcontracting of key coordinator tasks; see Model Grant Agreement).

Subcontract number (continuous numbering

linked to WP)

Subcontract name Description (including task number to which it is

linked)

Estimated costs (EUR)

Justification (why is subcontracting necessary?)

Best-value-for-money (how do you intend to ensure it?)

S1.1

S1.2

Work package 2

Work package 2: [Name]

Ensure consistence with the detailed budget table (same WP number and name).

Duration months: MX - MX Lead beneficiary:

Objectives

List the specific objectives (from section 3.1) to which this work package is linked.

Description of the activities (what, how, where)

Present a concise overview of the work (planned tasks). Be specific, give a short name for each task and number them (the same list of tasks will have to be used for the division of work).


Task name Description Example, n

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linked to WP)

2.1

2.2

Milestones & deliverables

Milestones are control points in the project that help to chart progress. Deliverables are outputs which can be delivered to us (any format).

Limit the number of milestones and deliverables. Do not include minor sub-items or internal working papers.

Note: The description should include details on type (publication, e.g. flyer / brochure / working paper / article / press release / slides / CD; website/web-tool; etc), format (e.g. printed and/or electronic, downloadable), the approximate number of pages and copies of a publication, language).

Means of verification are how you intend to prove that the milestone has been reached. If appropriate, you can refer to indicators (e.g. laboratory prototype that is ‘up and running’; software or webpage that is released and validated by a user group; field survey that is completed and data quality validated).

Month 1 marks the start of the project, and all deadlines should relate to this starting date.


Public — fully open (e.g. web)

Confidential — restricted under the conditions of the grant agreement

Classified — EU-Classified under Commission Decision No 2015/444

Milestone number (continuous numbering)

Milestone name Work package number

Lead beneficiary Means of verification Due date (month number)

Description

MS3 2

MS4 2

Deliverable number (continuous numbering)

Deliverable name Work package number

Lead beneficiary Type Dissemination level

Due date (month number)

Description (including format and language)



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Division of work

Show who is responsible for which tasks (coordinator (COO), beneficiaries (BEN), linked third parties (LTP)). Add information on subcontractors, in-kind contributions, associated partner organisations etc. Use the list of tasks from above.

Note: For the definitions of linked third party, subcontracting, etc. (see Model Grant Agreement).

Task number

Task name

Participant With help of subcontracting / in-kind contributions / partner organisation

(Yes/No and which)

Name Role (COO, BEN, LTP,

OTHER)

2.1

2.2

Estimated budget — Resources

See detailed budget table (annex 1).

Subcontracting

Give details on subcontracted action tasks (if any) and explain the reasons why (as opposed to direct implementation by the participants).

Note: Subcontracting concerns the outsourcing of a part of the action to a party outside the consortium. It is not simply about purchasing goods or services. We normally expect that the consortium participants to have sufficient operational capacity to implement the project activities themselves. Sub-contracting should therefore be exceptional.

Include only subcontracts that comply with the rules (i.e. best value for money and no conflict of interest (see Model Grant Agreement).

Subcontract number (continuous numbering

Subcontract name Description (including task number to which it is

Estimated costs (EUR)

Justification (why is subcontracting necessary?)

Best-value-for-money (how do you intend to ensure it?) Exa

mple, not t

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linked to WP) linked)

S2.1

S2.2

Work package …

To insert additional work packages, copy work package 2 as many times as necessary.

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4.2 Timetable

Timetable

Fill in cells in beige to show the duration of activities. Repeat lines/columns as necessary.

ACTIVITY

MONTHS

M 1

M 2

M 3

M 4

M 5

M 6

M 7

M 8

M 9

M 10

M 11

M 12

M 13

M 14

M 15

M 16

M 17

M 18

M 19

M 20

M 21

M 22

M 23

M 24

Activity 1.1 - …

Activity 1.2 - …

Activity …

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5. PARTICIPANTS & PROJECT MANAGEMENT

5.1 Participants

PARTICIPANTS

Please use the same numbering as in part A of the proposal form.

List beneficiaries and linked third parties.

Number Role Name Short name Country

1 COO

2 BEN

2.1 LTP

3 BEN

…

Consortium cooperation & division of roles

Note: Not applicable for mono-beneficiary grants (single applicants)

Describe the consortium (beneficiaries and linked third parties) and explain how they will work together to implement the project. How will they bring together the necessary expertise? How do the members complement each other?

In what way does each of the participants contribute to the project? Show that each has a valid role and adequate resources to fulfil that role.

When building your consortium you should think of organisations that can help you reaching an objective/solving a problem.

Insert text

Project set-up & division of roles

Note: Not applicable for multi-beneficiary grants (multi-beneficiary consortium).

Describe the roles of the team within your project. How will they bring together the necessary expertise? Where relevant, describe how linked third parties, key stakeholders and subcontractors will be involved in the project.

Insert text

5.2 Project management

Critical risks & risk management strategy

Describe possible risks, uncertainties, difficulties related to the implementation and your measures/strategy for addressing them.

Risk number Description of risk Work package Proposed risk-mitigation measures

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number

Monitoring & evaluation strategy

Describe how you intend to monitor and evaluate the progress of the project.

Briefly explain the approach and the use of indicators you propose to use for the evaluation of the outreach and coverage of the project activities and project results. Please fill in the EMFF project indicators table (annex 3).

Insert text

5.3 Dissemination, communication & visibility

Dissemination, communication & visibility of EU funding

Briefly describe the dissemination and communication activities which are planned in the framework of the project (to whom, which format, etc. in order to promote the project results and maximise the project impact). Please link this to the dedicated WP on dissemination and communication activities.

Describe how the visibility of EU funding will be ensured. A dedicated project website should be set up (with an English version).

Insert text

5.4 Ethics, environment & security

Ethics

Not applicable.

Environment

Where applicable, briefly describe the measures to reduce the environmental footprint of your proposal.

Note: Refer to the EASME Environmental Policy Charter.

Insert text

Security

Not applicable.

5.5 Sustainability & continuation

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Sustainability & continuation

Describe the follow-up of the project after the EU funding ends. How will the sustainability of the project impact be ensured?

What will need to be done to continue the project after EU funding ends? Which parts of the project will have to be continued or maintained? How will this be achieved, which resources will be necessary to continue the project? How will the equipment acquired be used? Which personnel will continue to work?

Are there any possible synergies/complementarities with other (EU funded) activities?

Insert text

Examples:

* For Topics 1 and 2 of the Blue Economy call: e.g. continuation of project deliverables, other funding sources, profit making activities, accreditation, recognition aspects, description of applicable legal and regulatory requirements, etc.

* For Topic 3 of the Blue Economy call: e.g. description of financing support from investors, description of potential users, market size and dynamic, main players, estimation of expected share, company´s business model, value chain, applicable legal and regulatory requirements, etc,

6. DECLARATIONS

Other EU funding

Information concerning other EU grants for this project

Please note that there is a strict prohibition of double funding. It is important that you provide full and complete information on all other EU funding for the project.

Give information on any other grant applications pending or similar projects submitted by your consortium. Name the EU programme, project reference number and title. Include EU funding managed by authorities in EU Member States or other funding bodies.

YES/NO (if NO, add details)

We confirm that to our best knowledge neither the project as a whole nor any parts of it have benefitted from any other EU grant.

We confirm that to our best knowledge neither the project as a whole nor any parts of it are (nor will be) submitted for any other EU grant.

Information concerning other funding for this project

Will the project get any funding from other public sources (EU, national, international)?

Will the project be part of a set of coordinated/complementary/joint projects which get funding from other public sources (EU, national, international)?

Information concerning other EU funding in the same policy area

Have any of the participants already benefitted from funding under this EU programme (or previous programmes)? Include EU funding managed by authorities in EU Member States or other funding bodies (e.g. EIB loans etc).


COO — Coordinator

BEN — Beneficiary

LTP — Linked third party/affiliated entity.

Participant Name of EU Programme

Reference number and title of the project

Role (COO, BEN,

LTP, OTHER)

Amount (EUR)

Project website (if

any)

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20

Information concerning other EU funding in other policy areas

Have any of the participants benefitted from EU funding in other policy areas in the last 4 years? Include EU funding managed by authorities in EU Member States or other funding bodies (e.g. Regional Funds, Agricultural Funds, EIB loans etc).

Note: If the funding was awarded to a group of beneficiaries, mention only the amount awarded to the participant.

Participant Name of EU Programme

Reference number and title of the project

Role (COO, BEN,

LTP, OTHER)

Amount (EUR)

Project website (if

any)

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ANNEXES

LIST OF ANNEXES TO BE UPLOADED

Detailed budget table (annex 1 to Part B) Operational capacity fiche (annex 2 to Part B) EMFF Project Indicators table (annex 3 to Part B)

HISTORY OF CHANGES

VERSION PUBLICATION

DATE CHANGE

1.0 16.10.2018 Initial version

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INSTRUCTIONS (DETAILED BUDGET TABLE —

GeneralThe file is composed of 5 sheets (Instructions, Start, Detailed budget table, Consolidated table

(participants) and Consolidated table (project)) which must be used to create your detailed

budget table.

You should submit the budget table as part of your proposal, i.e.:

- scan and attach sheets 3, 4 and 5 as PDF to your proposal Part B (Participant Portal

Submission System; for sheets 3 and 4: one per beneficiary/linked third party)

- upload the Excel file as attachment to the grant agreement description of the action (DoA)

Annex 1 (Participant Portal Grant Preparation tool).

ATTENTION! Use the same table both for the proposal and grant preparation. No need to fill it in

twice. You may be asked to provide an Excel file already during evaluation, if needed.

The budget table is broken down by cost category and work packages. For technical reasons the

number of work packages has to be the same in all categories. Please leave them empty, if there

are no costs.

The budgeted amounts should be based on detailed, reasonable and accurate estimates. Keep

sufficient documentation to be able to explain them if requested.

Please take care to insert only costs that are eligible under the EU grant agreement (see

eligibility article).

You will be asked to fill in a similar table later on, for the detailed cost reporting before

payments (Participant Portal Periodic Reporting tool).

Contrary to this table, the cost reporting table must however NOT contain the estimated costs,

but the really incurred costs.

Getting started

To use the file, the Excel Macro security settings must be enabled on your computer. This is

managed and checked when opening the file, but contact your IT support if you encounter Save the file on your computer and close all other excel files (open excel files may hamper the

Please complete the sheets in their order (Start - Detailed budget table - Consolidated table

ATTENTION! White cells mean that you are required to enter data. Blue cells are calculated

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Start sheetUse this sheet to define the generic data (project/participant name and PIC), the work packages

(number and names) and the number of travels. This information will be automatically copied By default one work package and travel is already in the table (minimum number possible).

Leave them empty,Provide a short name, a description for the work package and confirm the number of travels linked to it.To add a work package, click on 'Add a new WP' and enter the name and description (name in

ALL CAPITALS). To delete a work package, tick the check box and click on 'Update detailed Travels can be increased or decreased by changing the number and clicking on 'Update detailed Attention! If you delete work packages or travels on the start sheet AFTER having already

started working on the other sheets:

- the work package and all costs will be automatically deleted

Detailed budget table sheetUse this sheet to enter the budget for each cost category

and work package. New lines can be added only when column B is white. Select the cell B on the line that should

Sub-totals and totals are calculated automatically.

Consolidated table (participant) sheet

This sheet shows your budget overview, per work package and cost category. It is calculated

Consolidated table (project) sheet

This sheet shows the budget overview for the project, per beneficiary, work package and cost

category. It needs to be filled in manually.

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Index Name Description Number of travels Delete

START (DETAILED BUDGET TABLE — PROPOSAL/GRANT PREPARATION)

Project number:

Project acronym:

Participant short name:

PROJECT DATA

WORK PACKAGES & TRAVELS

Participant PIC:

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Project number: 08-10-2018 13:42

Project acronym:


Participant PIC:

Rate

(amount)

Time

(months/other of work on

the action)

Total

a b c = a * b

0.00

Costs

EUR

0.00

Actual costs

0.00

D. Other direct costs

Actual costsAmount per

dayNumber of days Total EUR

0.00

D.2 Equipment

0.00

D.3 Goods & services

D.1. Direct travel & subsistence costs

Unit costs

Total travel & subsistence (all WPs)

B. Direct subcontracting costs

Total personnel (all WPs)

Unit costs

Total financial support to third parties (all WPs)

Description of project role/activities/responsibilities

PROJECT COSTS

Costs

A. Direct personnel costs

Type of rate

(monthly/other)

a

EU GRANTS DETAILED BUDGET TABLE (ACTION GRANTS)

ATTENTION! White cells mean that you are required to enter data. Blue cells are calculated automatically.ATTENTION! List each budgeted cost item ONLY once in this table, for the main WP.

ATTENTION: This table should be filled out one per participant (beneficiary, linked third party/affiliated entity)

ATTENTION: This table may ONLY contain eligible costs (i.e. costs that comply with the eligibility rules of the model grant agreement that is part of your call documents). At proposal stage and during grant preparation, it should contain estimated costs/income.

EU PROJECT BUDGET TABLE (PER PARTICIPANT)

ATTENTION! If you are used to measure your time-effort in days or hours, please translate them into months (by using 0.1, 0.2, 0.3 months for the time and 18 days/143 hours as standard productive hours to

calculate the rate for each staff category)

Also working for other

work packages?

YES/NO and which WP

Total equipment (all WPs)

Also used for other work

packages?

YES/NO and which WP

Description of subcontracted project tasks/activities

Total subcontracting (all WPs)

C. Costs of financial support to third parties

Description (e.g. international/not international; place of

activity/destination; number of days; number of persons (speakers,

personnel and participants whose costs will be covered); transport

means; average price per person; subsistence costs/daily allowances)

Also part of other work

packages?

YES/NO and which WP

Also used for other work

packages?

YES/NO and which WP

Description of support scheme (estimated number of recipients;

maximum amount per recipient)Amount per

dayNumber of days Total EUR

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Total goods & services (all WPs) 0.00

0.00

Total estimated direct costs (on which indirect cost flat-rate is

based, see GA eligibility article)0.00

Flat-rate from SyGMa (%) 0.00%

Total indirect costs 0.00

Total indirect costs 0.00

0.00

INCOME

Receipts

Income generated by the action

ALL WORK PACKAGES Estimated income generated by the action 0.00

Total income generated by the action 0.00

0.00

Financial contributions

Financial contributions by third parties

ALL WORK PACKAGES Estimated financial contributions by third parties 0.00

Total financial contributions 0.00

Total financial contributions 0.00

TOTAL INCOME 0.00

EU CONTRIBUTION

EU contribution

Amount

(EUR)

Total costs 0.00

Reimbursement rate (%) 0%

Maximum EU contribution 0.00

Requested EU contribution 0.00

EU CONTRIBUTION 0.00

OWN CONTRIBUTION

Own contribution

Amount

(EUR)

Own contribution 0.00

OWN CONTRIBUTION 0.00

TOTAL PROJECT INCOME 0.00

Total receipts

PROJECT INCOME

TOTAL COSTS BENEFICIARY

Description of the income (type of generated income and number of

users; purpose of financial contribution and reason, etc)

Amount

(EUR)

ALL WORK PACKAGES

Total other direct costs (all WPs)

E. Indirect costs

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Project number:

Project acronym:


Participant PIC:

D.1. Travel &

subsistence D.2. Equipment

D.3. Goods &

services

TOTAL COSTS PARTICIPANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

CONSOLIDATED COSTS PER WORK PACKAGE (PER PARTICIPANT)

COSTS PER WORK PACKAGE

TotalA. Personnel E. Indirect costsB. Subcontracting

C. Costs of financial

support to third

parties

D. Other direct costs

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Project number:

Project acronym:

D.2 EquipmentD.3 Goods &

services

TOTAL COSTS PARTICIPANT 0.00



PARTICIPANT [name]

CONSOLIDATED COSTS PER WORK PACKAGE (PROJECT)

PROJECT COSTS PER WORK PACKAGE

A. Personnel B. Subcontracting C. Financial support

to third parties F. Indirect costs Total

PARTICIPANT [name]

D. Other goods & services

D.1. Travel &

subsistence


PARTICIPANT [name]

ATTENTION! Delete columns that do not apply for your grant.

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Participant

acronym

Name of the activity/project.

For projects, please identify if European, national or regional

level. For EU projects, please include programme name.

Year Role in the activity /project and short description of the implemented

activity/project (max. 100 words)


Project Acronym: XXXXXX (please specify ) Proposal Number: XXXXXX (please specify )

Description of previous activities or projects by all applicants related to the field of the

topic and connected to the subject of the proposal in the last 3 (three) years

Please list 2-3 relevant activities (i.e. projects, publications, products, services and/or other achievements) per applicant. For newly created

entities, please include relevant experiences of the team members to demonstrate the operational capacity necessary to implement the

project activities.

Please convert file to PDF. Only one file can be uploaded, so please merge documents in a single PDF file where necessary, with a maximum

size of up to 10 MB

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Participant

acronym


Project Acronym: XXXXXX (please specify ) Proposal Number: XXXXXX (please specify )

Description of technical equipment/tools/facilities/patents

Where appropiate, please describe the technical equipment, tools or facilities and patents at the disposal of the applicant and relevant to the

project

Description (max. 100 words)

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At the end of the project

Topic Objective* IndicatorsEstimated Result

(absolute values)

Estimated Result

(in %)**

Blue Economy

sector***Please comment and give brief explainations of

assumptions used for the calculation

* Change expected (in %) compared to the initial situation. Please explain reference data used to set the initial situation.

Multidisciplinarity of the

team not applicable

Cooperations Number/type % change

Product development Number not applicable

Patents Number not applicable

Product development

with sustainable use of

marine resources


Blue LabsProduct development

with environmental

protection


Employment Jobs created FTE % change

Sea-basins Sea-basin(s) coverage Number/area not applicable

Replication / Transfer N . of replication /

Transfer not applicable

Please specify, if applicable, in how many

countries / sectors /entities /regions

replication/transfer takes place.

Other (please add as

necessary)

Entrepeneurial & soft

skills developed/start-up

intentions

Persons

beneffiting/innovative

solutions

Number % change

Synergies created Type of synergy % change

Cooperations Number % change

Courses developed Attendees Number not applicable

Apprenticeships/

Traineeships schemes Persons beneffiting Number % change

Shared resources Number % change

Networks established

(formal/informal) Number % change

Career guidance &

enhanced employability Persons beneffiting % change

Increased visibility and

attractiveness of blue

careers

Number of

students/individuals/entities

changing behaviour

Number % change

Employment Jobs facilitated FTE % change

Replication / Transfer N . of replication /

Transfer not applicable

Please specify, if applicable, in how many

countries / sectors /entities /regions

replication/transfer takes place.


necessary)

Employment Jobs created FTE % change

Business acceleration Patents Number not applicable

Expected revenues Euros not applicable

market size in number of

customers customers not applicable

Third-party investment

generated Private finance mobilised Euros not applicable

Reduction of cost per

unit or process in Euros / unit % change

Payback Time capital invested / net

income in years not applicable


necessary)

Awareness raising

Number of

entities/individuals

reached/ made aware

Number % change

Behavioural change /

ocean literacy

Number of

entities/individuals

changing behaviour

Number % change


necessary)

Executive Agency for Small and Medium Sized Enterprises (EASME)

EMFF Project Indicators

Blue Careers


Synergies & structured

cooperation between

industry and

education/training

Shared infrastructure or

resources / networks

Product development:

prototype, pilot or pre-

marketable service or

product developed

Multidisciplinary

partnerships developed

& enhanced cooperation

** Please indicate to which blue economy sector(s) the objective & results relates to from the following list:

- Established blue economy sectors : fisheries / aquaculture / fish processing industry / ports / shipbuilding & repair / maritime transport / marine extraction of oil & gas / coastal

and maritime tourism

- Emerging sectors : blue bioeconomy & biotechnology / ocean energy / offshore wind energy / coastal & environmental protection / desalination /deep-seabed mining

Grants for the Blue

Economy

* Please note that the objectives framed here is a non-exhaustive list . The list gives some examples of objectives aligned to the topic objectives. You can leave blank or add

additional ones tailored to your specific project objectives.

This is normally directly linked to the baseline you have developed in the proposal (see section on Monitoring and evaluation of the project activities and project results under

each topic section)

Communication,

dissemination,

awareness raising

Market potential

Annex 3 to Part B_Project Indicators BE call 2018.xlsx Page 1 of 1

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Documents

European Maritime and Fisheries Fund Proposal Templateec.europa.eu/research/participants/data/ref/other_eu_prog/other/emff/tpl/pt/pt-emff... · If the proposal is to be retained for