SPECIFIC TERMS OF REFERENCE

Preparation of necessary documentation for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm

priority water network in the Cities of Ohrid and Struga

FWC BENEFICIARIES 2013 - LOT 6: Environment

EuropeAid/132633/C/SER/multi

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ABBREVIATIONS

CFCD Central Financing and Contracting Department within Ministry of Finance

DIS Decentralised Implementation of EU IPA assistance

EUD Delegation of the European Union

EC European Commission

HOS Head of Operating Structure

IMPE Inter Municipal Public Enterprise

IMPE Proakva Inter-Municipal Public Enterprise Proakva

IPA Instrument for Pre-accession Assistance

IPA IRCommission Regulation (EC) No 718/ 2007 of 12 June 2007 implementing Council Regulation (EC) No 1085/ 2006 establishing an instrument for pre-accession assistance (IPA)

JICA Japan International Cooperation Agency

NEIS National Environmental Investment Strategy

MoEPP Ministry of Environment and Physical Planning

NAO National Authorising Officer

NIPAC National IPA Coordinator

OS Operating Structure

PRAG Practical Guide to contract procedures for EU external actions

PSC Project Steering Committee

RD Regional Development Component

TD Tender Dossier

ToR Terms of Reference

WD Working Day

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Annex VII-b

1. BACKGROUND

Contracting Authority

The Contracting Authority is the Central Financing and Contracting Department (CFCD), Ministry of Finance.

Beneficiary

The beneficiary is the Ministry of Environment and Physical Planning, as a body within the Operating Structure (OS) responsible for initiating and implementing operations under the Regional Development Component part Environment, that retains the direct responsibility for the implementation of the operations under the OPRD, namely in terms of establishing contracting arrangements and making financial transactions associated thereto.

The End recipients are the Ministry of Environment and Physical Planning and the Municipalities of Ohrid, Struga and Vevchani.

Legal Basis

The legal basis for this assignment derives from the Council Regulation (EC) No 1085/2006 of 17.07.2006 establishing an Instrument for Pre-accession Assistance (IPA) - OJ L 210, 31.07.2006 and the Agreement modifying the Financing Agreement concerning the Multi-Annual Operational Programme “Regional Development” for Community Assistance for the “Regional Development” Component entered into force on 10 January 2011.

Financing

Budget line: 13.05.02

Relevant country background

During the years 2007-2008, it has been confirmed that the highest volume of investment funds required ensuring compliance with the requirements of EU Directives in the area of water management will have to be allocated for implementation of the necessary measures for implementation of Council Directive 91/271/EEC on Urban Waste Water Treatment (UWWTD). Wastewater treatment is considered one of the most important municipal problems in the Western Balkan Region and the scale of the problem is directly related to population numbers, social conditions and the overall development of the specific countries and the wider region. Because of the lack of existing systems for treatment of the collected wastewaters, the direct discharge of untreated wastewaters into the recipient water bodies has a significant impact on the water quality of the respective surface and ground water bodies.

During 2008, MoEPP made consideration on the significant investment and technical assistance needs for upgrading/construction of wastewater infrastructure on national level, therefore National program for priority construction of WWTP and sewerage networks was confirmed and the National program which was prepared during development of National Environmental Investment Strategy (NEIS), for settlements with more than 10.000p.e was adopted.

On the 194 session held on 26.03.2014 the Government, with a conclusion, adopted a list of additional projects for the sector environment under the OPRD 2007-2013, one being the project for Upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga.

Current state of affairs with the sewerage and wastewater infrastructure in the country

The sewerage network covers 65% of the population, however only 12.5% is served by the waste water treatment facilities. The technical status of the infrastructure is in an unsatisfactory condition. The lack of regular maintenance and repair has resulted in a sewerage network with numerous breakdowns and leakages. Several of the existing waste water treatment plants (WWTPs) are not in compliance with the effluent parameters as governed by the EC legislation (Urban Wastewater Treatment Directive 91/217/EEC), resulting in discharging insufficiently treated wastewater to the recipients. The cost effectiveness of operations is low and needs to be substantially improved.

Most urban areas do not have any wastewater treatment facilities. Sewage water is discharged directly to the recipients without any treatment and it pollutes rivers. The quality of rivers is insufficient, due to their permanent pollution by households and industrial wastewater.

Taking into consideration all the existing treatment plants, in operation or close to commissioning, the total rate of the population served by wastewater treatment would be approximately 12.5% of the total population.

With regard to the extent of the constructed sewerage network and waste water treatment facilities, the country lags behind in comparison with the water-supply infrastructure. At national level, the sewerage network comprises 1,239.1 km of pipelines. From the total number of 697,529 dwellings (Census 2002), 65% are connected to a public sewerage system, whereas 21% of the dwellings have septic tanks and another 12% only have a system of uncontrolled waste water discharge. Generally, the existing sewerage systems in major urban areas are designed as a single system collecting and conveying both wastewater and precipitation water. There are only 12 Municipalities having separate sewerage systems.

In some cases, inappropriate management led to the interrupting of the WWTP operation, due to high operation costs and lack of revenues for cost recovery. Because no penalties in regard to untreated wastewater discharge exist at present, it was easier to suspend the operation instead of undertaking the necessary actions to maintain a sustainable and viable operation, even if the infrastructure was built with donor assistance.

There are indicatively 65 agglomerations falling within the scope of the Wastewater treatment directive 91/217/EEC (agglomeration is a settlement or group of settlements, where the sewage is collected and centralised to one common WWTP). Thereof, 4 agglomerations are above 100,000 PE, 25 agglomerations with PE 15,000 to 100,000, 7 agglomerations of 10,000 – 15,000 PE and 29 agglomeration of 2,000-10,000 PE.

Current state of affairs in the water supply, wastewater and storm drainage collection system in the Municipalities of Ohrid, Struga and Vevchani

Municipalities of Ohrid, Struga and Vevchani are municipalities in the south-western part of the Beneficiary country. They are all located nearby Ohrid Lake that is declared as a monument of nature and is at list of world natural heritage under UNESCO protection. Municipality of Ohrid covers an area of 390 km2 with a population of 55,749 citizens, Municipality of Struga covers an area of 483 km2 with a population of 63,376 citizens and Municipality of Vevchani covers an area of 35 km2 with a population of 2,433 citizens.

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Table 1: Current state of affairs in the water supply, wastewater and storm drainage collection system in the Municipalities of Ohrid, Struga and Vevchani

No. Current state of affairs in the water supply, wastewater and storm drainage collection system

Description

  Ohrid Struga Total  

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Water supply

Water consumed (m3)   8.475.310      

  Billed water (m3)   2.895.012 1.703.040 4.598.052  

  Non-billed water (m3)   5.580.298      

2Water losses (%) (Technical and commercial losses)

 65,84    

 

3 Maintenance of the system Regular repairs of defects caused by age

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Waste water

collection system

Age 27 years (Launched in 1987)

5 Performance Reinforced concrete pipes (Ø 150 - Ø1200 mm)

6 Compliance withenvironmental standards Good Compliance with environmental standards

 

Recently measured loads (BOD, etc.)

         

7   Input (mg/l) Output (mg/l)  

    pH 7,48 7,37  

    BOD5 44,66 4,26  

    COD 79,74 17,29  

    Suspended solids 61,68 15,1  

           

8Current state of the affairsin the waste water collection system

Hydraulically, the system is overloaded;Biologically, the system is not burdened enough.

9 Water flows River "Crn Drim"

10 Waste water collection rate About 90 %

11 Waste water connection rate About 90 %

12 Current state of affairs in the waste water treatment

In accordance with the requirements of projected parameters: BOD5 = 25%; Suspended Solids 30%

13 Storm drainagecollection

system

Maintenance of the systemThere are no treatment plants, only regular physical maintenance

14 Compliance withenvironmental standards Good Compliance with environmental standards

15 Water flows Ohrid Lake and natural rivers: Grashnica, Sateska, river Raca, Sv. Naum springs

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16 Age Over 50 years

17Current state of the affairs in the storm drainage collection system

80 % separated system80% separated network

18 Population served 93.000

17 Sewerage network coverage 90 % in Ohrid; 50% in Struga.

For the protection of Ohrid Lake in 1998 a joint Inter-Municipal Public Enterprise Proakva (IMPE Proakva) was established by decisions and agreement between the municipality of Struga and Ohrid. IMPE Proakva started with operation at the beginning of 1999 with having two separate units for Ohrid and Struga. The WWTP in Vranishta is under operational capacity of the Unit in Struga. IMPE Proakva is responsible for water supply, water collection and treatment for the settlements within the areas of both municipalities, Struga and Ohrid.

For the Municipality of Vevchani a public enterprise Eremija was established in 1996, which is responsible for water supply, wastewater collection and public hygiene for the municipality.

In the municipality of Vevchani there is about 16 km sewage network, which is separated from the storm water network. There is a need for extension of the sewage network with addition 4 km. The waste water flows into Vevchanska River which goes into River Crn Drim which is part of International River Basin of Drim. Before discharging into Vevchanska River there is cascade facility for sedimentation of the waste-water. However, not proper treatment of the water is provided.

In order to ensure full protection of the Ohrid Lake and to protect the sensitive eco system, measures were taken to build a regional system for the collection and treatment of wastewater. The existing regional system covers municipalities of Struga and Ohrid, and treats 80 % of the wastewater.

The primary collector accepts wastewater from secondary sewage systems in the region and brings them to the waste water treatment plant (WWTP) in Vranishta. The existing part of the primary collector is with a length of about 37 km. Pipes are with diameter of 300mm to 1200mm and are mostly concrete while others are made of PVC (Polyvinyl chloride). At the existing primary collector there are 12 pumping stations with an installed capacity of pumping units from 30l/s to 2240l/s.

The primary collector had serious difficulties in its operating. It is in function from 1988, and is characterize with outdated technology of the equipment that requires huge cost. The collector accepts except the wastewaters also the storm waters. Overloading of the collector is caused when level of groundwater is increased. The bodies responsible for the management and maintenance of the system warn that unless appropriate measures are taken to premeditate the collector, just a matter of time is before it will be out of order.

The wastewater treatment plant for the protection of Ohrid Lake is located between Lozhani and Vranishta (Municipality of Struga) and was built in the period 1985 - 1987 and began with operating in June 1988. The plant provides mechanical and biological treatment of wastewater. The WWTP is designed for 120.000 PE and with Average Daily Influent of 40,000m3/day. The quality of the wastewater coming into the plant and the quality of the treated water that is discharged into recipient are controlled in their own laboratory.

The WWTP Vranishta has continued difficulties in operation, because of the mixing of the foul and storm water causes overburdening. Also in WWTP the equipment is outdated. It is

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estimated that the WWTP processed only 30% of sewerage water. To increase the percentage of treated wastewater separation of the foul and storm waters needs to be executed and parts of primary collector needs to be rehabilitated.

The current system for collection and treatment of wastewater and protection of Ohrid Lake don't cover all waste water along the coast. Unfortunately, from Gradishte (popular auto-camp) to St. Naum (near the Macedonian - Albanian border) on the side of Municipality of Ohrid, the wastewater is discharged into the lake. In this area are located two settlements: Trpejca and Ljubanishta, and some tourist facilities as auto camps in Gradishte, St. Naum and Ljubanishta, hotels and restaurants. The number of the permanent population is about 600, but in summer the situation is alarming because the number of visitors is about 12,000, which means 20 times more than in rest of the year. The most dramatic situation is in Trpejca, one of the most popular and most visited places on the coast. Moreover, as close to Trpejca offshore sources are used for the Ohrid Lake water supply to the citizens of the city. For this area a Feasibility study and CBA was performed which indicated that these two settlements would need to have separate system for waste water treatment due to the large distance from the first possible connection point to the collector which brings waste water into the sewage system of the municipality of Ohrid.

Almost identical situation is from Kalishta to Radozhda on the side of Municipality of Struga, where that wastewater is also not covered by the existing system. Namely, the settlement Radozhda is on the western coast of the Ohrid Lake and is adjacent to the Macedonian - Albanian border. Permanently there live about 850 inhabitants and it’s a typical fishing village. In the summer due to the tourism facilities, auto-camps (Treska and Livadishte) and restaurants, a massive attendance and the number of users in the system is almost double increased. Currently the most of the households and tourist facilities discharged wastewater directly in the lake, while only a smaller part of them have septic tanks that also impact on water pollution in the Ohrid Lake through drainage of the soil and vicinity of the shore.

To protect the Ohrid Lake from further pollution in the area from Radozhda to Kalishta primary collector in length of 5.5 km and three pumping stations need to be built in the future. That collector system should be connected on the current system by Kalishta, and from there sewerage will be taken to the main wastewater treatment plant in Vranishta.

Also, a few larger settlements of the territory of municipality Struga intended to be in addition to the protection system of Ohrid Lake because of the fact that at the moment much of the wastewater discharged into the river Crn Drim, which flows out of the Ohrid Lake and goes into Adriatic Sea through Skadar Lake.

In both cities Ohrid and Struga there is an urgent need of separation of sewage network from storm and foul water which creates flood problems for the cities in particular during heavy rains. In addition un-separated waste water goes directly to the WWTP Vranishta which provide additional burden to the operation of the WWTP. The total length of the priority sewage network to be separated is 12 km approximately.

According to the Strategy for Balanced Regional Development and Programme for Development of Southwest Region in the priorities are put on further completion on the system for collection and treatment of wastewater to protect the Lake. Also these priorities were an integral part of the annual list of priority projects in the Southwest Region.

Centre for Development of the South-west Planning Region implemented several projects for preparation of the technical documentation for improvement of waste water collection and treatment in order to increase the protection of the Ohrid Lake:

- Feasibility study for wastewater collection from Gradishte to St. Naum was prepared

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in 2011 and funds were provided through the national budget from the Programme for Regional Development.

- Feasibility study for wastewater collection along the river Crn Drim from Struga to Debar was implemented and funds were provided through the national budget from the Programme for Regional Development.

- Detailed design for sewerage network in Vevchani, Podgorci, Oktisi, Dolna Belica and part of Veleshta was prepared in 2011. Revision of the detailed design was also prepared which is requirement according to the national legislation.

- Detailed design for extension of the collector from Radozhda to Kalishta was prepared in September 2014 and was financed by GIZ.

In addition MoEPP is taking actions with different donors in order to identify the current situation with the collection of the waste water in the Ohrid Lake region. Thus, with support from JICA a Data Collection Survey for Ohrid Lake Environment Improvement was conducted in 2013. The survey provided information of the situation of the sewerage network in the cities of Ohrid and Struga and in some of surrounding villages and as well the pollution load of the Ohrid Lake due to the urban waste water. In June 2014 the project started with support from JICA which intent to conduct Preparatory Survey in order to confirm the existing conditions/issues and examine comprehensive measures to protect Lake Ohrid, and to conduct a Feasibility Study (F/S) on the selected Priority Work to provide information required in the appraisal of the eligibilities of the Project as a Japanese ODA Loan project. The project will include activities related to Implementation of surveys for sewerage system of Lake Ohrid treatment area and will not overlap with the activities within this operation. For this reason a technical meeting was held on 16 June 2014 with the JICA’s project team and the MoEPP staff where activities under this operation were presented and agreement was made on how to cooperate and exchange data in the future.

2. DESCRIPTION OF THE ASSIGNMENT

Global objective

The global objective of the project is to improve municipal wastewater infrastructure in compliance with the directive 91/271/EEC through preparation of relevant documents for the investment project.

Specific objective(s)

The specific objective of this assignment is preparation of necessary documentation for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga. This assignment comprises preparation of Feasibility Study, Cost-Benefit Analysis (CBA), design documentation and Volume 3, Volume 4 and Volume 5 of the tender dossier (TD) for the works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga.

Requested services

The assignment relates to provision of technical assistance (expert help) for the following tasks:

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Task 1 – Review and verification of the available information of the water cycle (water supply, collection and treatment of waste water) and of available documentation regarding to the upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga

Technical information and documentation regarding the water cycle (water supply, collection and treatment of waste water) will be made available to the Framework Contractor by the joint inter-municipal public enterprise (IMPE) Proakva for Municipalities of Ohrid and Struga and by the Public Enterprise (PE) “Eremija” - Vevchani. PE Niskogradba from Ohrid shall participate at the meeting as well, which will be responsible for providing information regarding sewerage network in the city of Ohrid. On this meeting representative from the MoEPP from the Unit for Ohrid Lake Protection shall participate as well.

The Municipalities of Ohrid, Struga and Vevchani and IMPE Proakva, PE Niskogradba-Ohrid and PE Eremija will assign and make available one contact person from each institution to cooperate and assist the Framework Contractor on a ‘day to day’ basis.

The Framework Contractor will analyse and verify this information and documentation and, where it is relevant and deemed necessary he/she shall undertake additional measurement and surveys.

A technical kick-off meeting shall be organised by the Framework Contractor in Struga with attendance by representatives from Municipalities of Ohrid, Struga and Vevchani and from IMPE Proakva, PE Niskogradba Ohrid and PE Eremija, Ministry of Environment and Physical Planning and Contracting authority, at which the availability of the technical data and documentation will be discussed and confirmed.

The Framework Contractor is responsible for collection of information concerning the existing status of the sewerage system, together with Closed Circuit TeleVision (CCTV). At least 10km of determined priority parts of the existing sewerage network shall be tested with CCTV in coordination with a representative of the relevant PCEs. The relevant parts of the network to be tested with CCTV shall be determined by the PCE.

With the support from JICA an indicative Data Collection Survey for Ohrid Lake Environment Improvement was conducted in 2013. In addition in June 2014 with support of JICA a project started which intends to conduct Preparatory Survey in order to confirm the existing conditions/issues and examine comprehensive measures to protect Lake Ohrid, and to conduct a Feasibility Study (F/S) on the selected Priority Work.

Cooperation, contacts and exchange of information, data and documents between the Framework Contractor and the experts engaged under the above mentioned project will need to be carrying out in order to secure capability of the prepared documents. For this purpose MoEPP will organize a meeting between the Framework Contractor, beneficiary and implementation team of the JICA supported project.

Regarding the provided technical data and documentation from Municipalities of Ohrid, Struga and Vevchani and from IMPE Proakva, PE Niskogradba Ohrid and PE Eremija the Framework Contractor is responsible to analyse them, provide recommendation, identify and propose the highest priority measures and to summarise in a preliminary assessment report which will be the basis for the further development of the investment project.

Task 2 - Preparation of Feasibility Study for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga

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The Framework Contractor shall develop a Feasibility Study with small scale for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga. The Framework Contractor shall propose the optimum solution taking into account all of the relevant aspects - technical, financial, investment cost, operation and maintenance costs etc. The extension of the collector system for Ohrid lake shall include extension of the waste water collector system from Radozda to Kalista and extension of the waste water collection system from the municipality of Vevchani, and the settlements Podgorci, Oktisi, Velesta and Dolna Banica which are part of the municipality of Struga.

A feasibility analysis should ascertain that the local context is favourable to the project (e.g. there are no physical, social or institutional binding constraints), the demand for services in the future will be adequate (long run forecasts), personnel skills and management will be available, justification of the project design against alternative scenarios (‘business as usual’, ‘do-minimum’, ‘do-something’ and ‘do-something else’).

Detailed feasibility study covering whole Ohrid lake collector system (excluding the collector systems from Radozda to Kalista, and from Vevchani, Podgorci, Oktisi, Velesta and Dolna Banica) and whole sewerage network in the Cities of Ohrid and Struga will be prepared by JICA.

Activities for the Wastewater Treatment Plant related to the preparation of Feasibility Study shall include activities related with proving feasibility of the project for upgrading from secondary to tertiary treatment of the existing WWTP, improving the mechanical treatment (replacing the existing sieves with the fine mesh sieves), UV wastewater disinfection, covering “dark” pools, and repairing the concrete parts in the WWTP.

Activities for the sewerage network related to the preparation of Feasibility Study shall include activities related with proving feasibility of the project for extension of the collector system for Ohrid Lake from Radozhda to Kalishta and extension of the collector for the Municipality of Vevchani, settlements in the Municipality of Struga: Podgorci, Oktisi, Dolna Belica and part of Veleshta and their connection to the existing WWTP in Vranishta; as well as activities related with proving feasibility of the project for separation of the foul and storm priority water networks in the Cities of Ohrid and Struga for around.

Task 3 - Development of a Cost Benefit Analysis for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga

The Framework Contractor shall prepare Cost-benefit analyses of the various options in accordance with the latest editions of the Guide to Cost Benefit Analysis of Investment Projects (http://ec.europa.eu/regional_policy/sources/docgener/guides/cost/guide2008_en.pdf) as well as of the Guidance on the Methodology for carrying out Cost Benefit Analysis - Working Document No. 4 published by the Directorate General for Regional Policy (DG REGIO). (http://ec.europa.eu/regional_policy/sources/docoffic/2007/working/wd4_cost_en.pdf).

The Cost-Benefit Analysis prepared by the Framework Contractor should be structured in the following three chapters as minimum:

1. Financial Analysis

This should be based on the discounted cash flow approach. The EC suggests a benchmark real financial discount rate of 5%. A system of accounting tables should show cash inflows and outflows related to:

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- Total investment costs;

- Total operating costs and revenues;

- Financial return on the investment costs: FNPV(C) and FRR(C);

- Sources of finance;

- Financial sustainability;

- Financial return on national capital: FNPV(K) and FRR(K);

- The latter takes into account the impact of the EU grant on the national (public and private) investors. The time horizon must be consistent with the economic life of the main assets. The appropriate residual value must be included in the accounts in the end year. General inflation and relative price changes must be treated in a consistent way.

During the preparation of Financial Analysis the Framework Contractor shall include the following requirements:

- Review and make summary of the existing financial performance (3 years);

- Preparation of a Funding Gap Analysis according to the EU requirements (latest edition of the Guide to Cost Benefit Analysis of Investment Projects (http://ec.europa.eu/regional_policy/sources/docgener/guides/cost/guide2008_en.pdf) as well as of the Guidance on the Methodology for carrying out Cost Benefit Analysis - Working Document No. 4 published by DG REGIO); (http://ec.europa.eu/regional_policy/sources/docoffic/2007/working/wd4_cost_en.pdf;

- The financial model/calculations should be presented and made available to the final beneficiary and MoEPP (without protection and with full visibility of formulae).

The Framework Contractor is also responsible to prepare the Tables E1.2, E1.3, H.1, H2.2 and H2.3 from standard IPA Application Form.

2. Economic Analysis

Economic Analysis includes an investigation of a project’s net impact on economic welfare. The quantification of economic benefits take account of resource cost savings (operator and customer) and environmental benefits associated with improved waste water collection and treatment. Other benefits, such as health benefits and potential land value increases should be discussed, but on a non-quantitative basis such to re-enforce the economic argument.

This is done in five steps:

- Market prices or public tariffs are converted into shadow prices, that better reflect the social opportunity cost of the good;

- Externalities are taken into account and given a monetary value;

- Indirect effects are included if relevant (i.e. not already captured by shadow prices);

- Costs and benefits are discounted with a real social discount rate;

- Calculation of economic performance indicators: economic net present value (ENPV), economic rate of return (ERR) and the benefit-cost (B/C) ratio.

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The Economic model/calculations should be made available to the final beneficiary and MoEPP (without protection and with full visibility of formulae).

The Framework Contractor is also responsible to prepare Tables E2.2 and E2.3 from standard IPA Application Form.

3. Risk Assessment

CBA must include an assessment of the project risks. Again, five steps are suggested:

- Sensitivity analysis (identification of critical variables, elimination of deterministically dependent variables, elasticity analysis, choice of critical variables, scenario analysis);

- Assumption of a probability distribution for each critical variable;

- Calculation of the distribution of the performance indicator (typically FNPV and ENPV);

- Discussion of results and acceptable levels of risk;

- Discussion of ways to mitigate risks.

In the process of review of the project studies (FS, CBA) provided by the Framework Contractor, the Contracting Authority in consultation with the Project Steering Committee shall decide if there is justification for funding under the IPA programme.

Tables E1.2, E1.3, H.1, H2.2 and H2.3, E2.2 and E2.3 from standard IPA Application Form which should be prepared by the Contractor are attached to this Specific Terms of Reference as Annex 1.After the drafting of each of the project documents the Framework Contractor should held consultation meeting and presentation of the document to the Project Steering Committee.

Contracting Authority will approve the FS and CBA in consultation with the Project Steering Committee (PSC).

Task 4 - Development of Procurement Strategy

The Framework Contractor shall provide a Procurement Strategy for service contracts and for works construction contracts, designed to obtain best value from requested funds, in accordance with the latest edition of the Practical Guide to contract procedures for EU external actions or other relevant guidelines. Where possible, the implementation plan shall accommodate the requirements of the international financial institution most likely to support the application.

Task 5 – Preparation of design documentation for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga

The Framework Contractor shall prepare design documentation for upgrading the WWTP in Vranishta in accordance to relevant FIDIC contract condition, and shall prepare detail design for extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga as required, and final detail design shall be included in the tender dossier according to the FIDIC Red Book Conditions of Contract 1999 edition.

The Framework Contractor shall ensure that at the end of the assignment there are tender documents (Volume 3, 4 and 5) which will be the basis for the construction of the approved investment measures. Information on the location of services (such as water supply,

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electricity, telecommunications, etc.) which might be present along the proposed in the investment measures routes of water mains and/ or sewers which will be constructed will be made available to the Framework Contractor by the Municipalities of Ohrid, Struga and Vevchani and by the IMPE Proakva and PE Eremija. For this purpose a technical kick off meeting shall be organised by the Framework Contractor in Struga with attendance by representatives from Ministry of Environment and Physical Planning, Contracting Authority, Municipalities of Ohrid, Struga and Vevchani and from IMPE Proakva, PE Niskogradba Ohrid and PE Eremija in which the availability of the technical data will be discussed and confirmed.

Design shall be prepared in accordance with the requirements of the relevant EU Directives and with the relevant national legislation.

Requirements for the Drawings

Drawings shall be produced on a CAD (dwg format) system at scales appropriate to the level of detail to be shown.

Type of Drawing Scale

Overall layout plans of the towns 1:5000

Plans and longitudinal profiles of pipelines (the plans and corresponding profiles are to be shown on the same drawing sheet)

Horizontal 1:100, 1:200, 1:500 1:1000

Vertical 1:100/1000

Plans of specific sites (e.g. springs, pumping stations) 1:100

Plans, elevations and sections of buildings and structures 1:50

Reinforcement details of foundations, slabs, columns, beams etc. 1:20 to 1:50

Details of pipe work, valve chambers, trenches, culverts, fencing etc. 1:20

Details of joints, fixing etc. 1:10

Drawings of the proposed works shall be prepared in standard size formats (A1 and extended A3 for the Longitudinal Sections) as appropriate. Drawings shall be in sufficient detail for prospective tenderers to clearly understand the scope of work to which they must respond. All dimensions and information must be provided in SI units.

Drawings shall be produced as paper copies (same number of copies as number of reports, tender dossiers etc.) and electronic copies (based on the software used and in version ready for printing), saved on CDs (or sets of CDs) containing all the drawings for each project.

Designs shall be consistent with European standards. No other standards than the quoted ones, shall be referred to. Each reference shall specify the exact standard number. No general reference shall be allowed.

Preparation of Technical Specifications and Employer requirements and schedules

The Framework Contractor shall ensure that all technical specifications are up-to-date, comprehensive and in accordance with the latest available technology. The Technical Specifications and the Bill of Quantities shall be consistent with CESMM3 (Civil Engineering Standard Method of Measurement 3rd edition) or equivalent.

Development of Works cost estimates

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The Framework Contractor shall prepare a detailed cost estimates for the investment project.

The estimates shall be based on the Framework Contractor’s Detail design and shall include separate items for the temporary works required during the construction period and for the diversion of the various identified public and private utilities and for the reinstatement of any disrupted services and the facilities.

A detailed breakdown of cost shall be prepared for all the physical components including necessary environmental mitigation components and Framework Contractor’s administration and management cost.

The cost estimates shall also include an estimate of the cost of uncertainties, which might be encountered, with the aim of determining a reasonable maximum cost of the Proposed Works.

The Framework Contractor shall prepare a schedule of prices in accordance with FIDIC Conditions of Contract, edition 1999.

The designs and cost estimates should be approved by the Contracting Authority, after submission the positive report from independent revision, and recommendation from the Project Steering Committee.

Revision of the design documentation by independent revision is responsibility arising from the national Law on Construction and will be covered by the Municipalities included into the project.

The Framework Contractor has responsibility to implement the comments given by the independent revision and to revise design documentation accordingly.

Task 6 - Preparation of Volume 3, Volume 4 and Volume 5 of the tender dossier for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga

The Framework Contractor should prepare Volume 3, Volume 4 and Volume 5 of the tender dossier for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga.

Abovementioned tender documents for works contract shall be prepared in accordance with the requirements of the Practical Guide to contract procedures for EC external actions (PRAG) and FIDIC Red Conditions of Contract for implementation of Works Contract.

This exact number of tender dossiers that the Framework Contractor shall prepare is going to be confirmed after the procurement strategy will be proposed.

Under relevant FIDIC Red Contract conditions the Framework Contractor shall ensure that sufficient information and details are available in order to allow for preparation of tender documents for Works without having to perform additional studies.

All the Detail Design and technical documents will be produced with a unified text font and format.

The Framework Contractor shall be responsible for preparation and submission of the tender documents while the Contracting Authority shall be responsible for providing comments in a timely manner.

For all project outputs if any comments the Framework Contractor is responsible to answer by e-mail.

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Required outputs

The required outputs are as follows:

Output nº 1: Prepared Preliminary assessment report;Output nº 2: Prepared FS and CBA for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga;

Output nº 3: Developed Procurement Strategy;

Output nº 4: Prepared design documentation and Volume 3, Volume 4 and Volume 5 of the tender dossier for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga according to the relevant FIDIC contract conditions.

Language of the Specific Contract

The language of the specific contract will be English.

Subcontracting (to be foreseen or not)

Subcontracting is allowed.

3. EXPERTS PROFILE or EXPERTISE REQUIRED

Number of requested experts per category and number of man-days per expert or per category

The project implementation requires participation of 3 experts with the following profiles:

Expert Category No. of Experts Working days

Expert 1: Team leader / Waste Water Expert

Team Leader

Expert Category I

1 110

Expert 2: Sewer Network Expert

Expert Category II

1 100

Expert 3: CBA Expert Expert Category II

1 60

Total number of working days 270

A total of 270 working days are decided to be allocated to the team for the successful implementation of the assignment. The team will consist of one Category I experts and two Category II experts, to perform the activities and tasks specified in this ToR. The Contractor shall ensure that all services will be delivered and, where necessary, supplementary support/expertise will be provided through backstopping and will be included in the fees of the experts.

The Framework Contractor is required to submit an indicative Budget Breakdown, showing the build-up of the global price according to the limitatively identified reimbursable costs under incidental expenditure of the ToR.

All experts must have an excellent command of English, oral and writing as a full working language.

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The minimum percentage of time, which experts should spend at the location of the assignment, shall be 95% of the total number of working days. The experts shall deliver their services in the country, except for the desk reviews and preparation of final report of the project upon a prior written approval by the Contracting Authority.

Profile per expert or expertise required:

Expert 1: Team leader / Waste water expert (Category I) (110 working days)

Expert 1 shall be responsible for the management of the Project, for cooperation with the Beneficiary, the Contracting Authority and the EUD; for coordination of all activities; for reporting; for quality assurance of all above specified project outputs, for all administrative issues, and answering the related comments. He / she will be included in preparation of Feasibility Study, design documentation and in preparation of Volume 3, Volume 4 and Volume 5 of the tender dossier for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga.

Qualification and skills

- At least Master’s Degree 1 in environmental sciences, engineering, or University/Bachelor degree and equivalent experience in area relevant to the assignment which must be 3 years above the general professional experience requested below.

General professional experience

- At least 12 years of general professional experience in the environment.

Specific professional experience

- Experience in implementation of at least one (1) project related with preparation of project studies, design and tender documentation for wastewater investment project approved by the competent authority according to the PRAG and FIDIC procedures;

- Experience in implementation of minimum one (1) project related with preparation of necessary documentation for upgrading the waste water treatment plant from secondary to tertiary treatment.

Language skills and computer literacy

- Excellent command in English language (reading, writing, listening and speaking)

- Excellent computer literacy

Expert 2: Sewer Network Expert (Category II) (100 working days)

He / she will be included in preparation of Feasibility Study, design documentation and in preparation of Volume 3, Volume 4 and Volume 5 of the tender dossier for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga.

Qualification and skills

- At least Master’s Degree2 in environmental sciences, engineering or University/Bachelor degree and equivalent experience of 3 years above the minimum general professional experience requested below.

1 EPSO website-Annex, http://europa.eu/epso/doc/diplomasfortheweb.pdf2 EPSO website-Annex, http://europa.eu/epso/doc/diplomasfortheweb.pdf

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General professional experience

- Minimum 6 years of general professional experience in the environment.

Specific professional experience

- Experience in implementation of minimum one (1) project for preparation of Feasibility Study (FS) for wastewater treatment plant approved by the competent authority;

- Experience in implementation of at least one (1) project related with preparation of design and tender documentation for construction of sewerage network of minimum 10 km approved by the competent authority according to the PRAG and FIDIC procedures. ж

Expert 3: CBA Expert (Category II) (60 working days)

The Expert 3 will be included in preparation of Feasibility Study, Cost-Benefit Analysis, and in development of Works cost estimates.

Qualifications and skills

- At least Master’s Degree3 in Economics, Engineering, Environmental Sciences or University/Bachelor degree and equivalent experience of 3 years above the minimum general professional experience requested below.

General professional experience

- Minimum 6 years of general professional experience in the area of economic and financial sector.

Specific professional experience

- Experience in preparation of at least two (2) Cost Benefit Analysis for waste water infrastructure projects (either construction of WWTP or construction of sewerage network).

Language skills and computer literacy

- Excellent command in English language (reading, writing, listening and speaking)

- Excellent computer literacy

Management team member presence required or not for briefing and/or debriefing

N/A

4. LOCATION AND DURATION

Starting period

The intended commencement date is October 2014. The exact starting date of the project will be determined with an administrative order issued by the Contracting Authority.

Foreseen finishing period or duration

The indicative duration of the assignment is 8 months (240 days) from the commencement date.

3 EPSO website-Annex, http://europa.eu/epso/doc/diplomasfortheweb.pdf

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Planning including the period for notification for placement of the staff as per art 16.4 a)

The assignment will be organised over a total of 270 working days tentatively distributed as follows:

Output Expert Indicative Timing

Output nº 1:

Prepared Preliminary assessment report

Team leader / Waste water expert

Sewer Network ExpertNovember 2014

Output nº 2:

Prepared FS and CBA for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga

Team leader / Waste water expert

Sewer Network Expert

CBA Expert February 2015

Output nº 3:

Developed Procurement Strategy

Team leader / Waste water expert

Sewer Network ExpertFebruary 2015

Output nº 4:

Prepared design documentation and Volume 3, Volume 4 and Volume 5 of the tender dossier for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the Cities of Ohrid and Struga according to the relevant FIDIC contract conditions

Team leader / Waste water expert

Sewer Network Expert

CBA Expert

March 2015

The project is to be executed in two phases: Inception and Implementation phase.

During the first week of the commencement of project, the Framework Contractor shall carry out all necessary project start-up activities which include organising of a technical meeting in Struga with attendance by representatives from Municipalities of Ohrid, Struga and Vevchani and from IMPE Proakva, PE Niskogradba Ohrid and PE Eremija - Vevchani, Ministry of Environment and Physical Planning and Contracting authority, to discuss and confirm the availability of the technical data and documentation and preparation of a Preliminary assessment report which will include all the information together with the analysis.

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Comments on the submitted outputs will be provided by the Municipalities of Ohrid, Struga and Vevchani, IMPE Proakva, PE Niskogradba Ohrid, PE Eremija - Vevchani and Ministry of Environment and Physical Planning within 10 working days. The Framework Contractor shall incorporate the comments provided within 10 working days. The final approval of all the outputs will be done by the Contracting Authority

EXPERT 1/ WORKING DAYS

EXPERT 2/ WORKING

DAYS

EXPERT 3/ WORKING

DAYS

GR

AN

D T

OT

AL

of

wor

king

day

s for

all

expe

rts

Output 1 70 60 50

Output 2 40 40 10

Total 110 100 60 270

The Contracting Authority may, in accordance with the experts, modify the provisional time table according to external constraints.

Project Steering Committee - Project Steering Committee (PSC) will be set up before the project start for the purpose of reviewing the required outputs and coordination of the project. The members of the PSC will include representative from IPA structure within the Ministry of Environment and Physical Planning; representative from Department for Waters within the Ministry of Environment and Physical Planning; representatives from the Municipalities of Ohrid, Struga and Vevchani and from IMPE Proakva and PE Eremija; and the representatives from CFCD and European Union Delegation in Skopje as an observer. A representative of MEPP will chair the Project Steering Committee. The final composition of the PSC shall be approved by the Contracting Authority. The PSC will meet to discuss the Inception Report and thereafter at the end of the implementation phase to discuss the Draft Final Report, as well whenever it is necessary, with prior invitation and agenda sent in advance to all participants. The Framework Contractor shall act as a secretariat and will assist the proper functioning of the PSC, preparation and circulation of the agenda, the writing and distribution of minutes, and follow-up of the Committee decisions. With regard to the constitution of the PSC, at the first meeting the Rules of procedures proposed by the Framework Contractor should be adopted by the Steering Committee. The date of the PSC meetings, the agenda and the documents necessary shall be set and circulated among the interested parties tentatively with a reasonable time in advance.

Location(s) of assignment

The locations of the assignment are Municipalities of Ohrid, Struga and Vevchani.

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The following map shows the locations of the above mentioned task.

5. REPORTING

Content

The Framework Contractor shall produce concise and clear reports, as well as project documents as requested by this contract.

The Contractor shall submit the Inception Report and Final Report (including the responses to technical clarifications during the tender submission period).

Inception Report shall present the methodology for project implementation, initial schedule of experts' assignment and plan of project activities and timetable of outputs for the total duration of the project.

Final Report shall cover whole project. The Final Report shall include:

- a complete overview of all activities implemented during the project;

- all outputs produced within project implementation, and critical analyses for any major problems that may have arisen during the performance of the Contract, with recommendations regarding resolving similar problems in the future and proposals for future actions.

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The Framework Contractor shall provide an executive summary for the final report which should be translated into the language of the beneficiary country.

The Contracting Authority may ask for additional reports/briefing notes during the time of the assignment.

The Final Report shall include all previously approved reports, documents and other on CD-ROM.

All reports to be prepared under this Contract shall take into account the procedures laid down in the Visibility and Communication Manual for EU external actions, which can be download at: http://ec.europa.eu/europeaid/work/visibility/index_en.htm.

Language

All reports and documents deriving from the required outputs shall be written and submitted in English. Final version of the project outputs, dissemination material and executive summary for the final report shall be translated in Macedonian language.

Submission/comments timing

The draft Inception Report shall be submitted two weeks after the commencement date. The Contracting Authority will provide comments on the submitted draft Inception Report within 10 working days, following the comments provided by the Steering Committee/Beneficiary Institution. Within 5 working days of receiving comments from the Contracting Authority, the Framework Contractor shall submit the Final Inception Report.

Draft Final Report shall be submitted at the end of the assignment in the country. The Contracting Authority will provide comments on the submitted draft Final Report within 15 working days, following the comments provided by the Steering Committee/Beneficiary Institution.

Final Report shall be submitted following comments from the Contracting Authority and should be presented within 10 working days upon the reception of the comments. The Contracting Authority will approve the Final Report within 30 days upon receipt. The approved final report must be accompanied by the final invoice.

Unless otherwise specified, all reports shall be submitted to the Contracting Authority who will be in charge of transmitting them to the Beneficiary and EUD.

Number of report(s) copies

All reports should be issued in three (3) hard copies plus one (1) electronic version (CD ROM).

6. INCIDENTAL EXPENDITURE

Other limitatively identified reimbursable costs, with their details

This request for Service is to be launched as a global price specific contract but the proposed financial offers will be submitted in the same format as a fee based contract.

The provision for reimbursable costs covers the eligible expenses incurred under this contract. It cannot be used for costs which should be covered by the Framework Contractor as part of its fee rates. Their use is governed by the provisions in the General Conditions.

Eligible expenditures are:

Per diems for each overnight stay on the mission in the beneficiary country and they cover all subsistence costs of the experts including meals, housing and intra-city

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transportation costs (taxi, car rental and/or public transportation);

International travel costs (up to 6);

Inter-city travel (up to 20)

Services such as:

- Translation (for approximately 500 pages);

- Printing (approximately 3000 pages);

- Costs for additional surveys and measurements;

- Organising Technical meeting

- If necessary, services related to obtaining the approval/licensing for signing and stamping of the prepared detail designs.

Each item under the reimbursable must be detailed in order to allow a judgment to be made of whether the prices offered correspond to the market price. Grouping items or lump sums/without quantities is not acceptable.

The budget for reimbursable costs may not be used for the purchase of equipment.

Details regarding the tax-exoneration agreement and the administrative formalities for the FWC Contractor to obtain such exoneration

The European Commission and the Beneficiary Country have agreed in the Framework Agreement between the Government of the Beneficiary Country and the European Communities on the rules for cooperation concerning EC financial Assistance to the Beneficiary Country in the Framework of the Implementation of the Assistance under the Instrument for Pre-Accession Assistance (IPA) that taxes, customs and import duties or other charges having equivalent effect are not eligible under IPA.

All EU-funded projects are VAT-exempted. Under no circumstances can VAT be paid by a Community programme.

The Framework Contractor is encouraged to register the project within the Central Donor Data Base in the Secretariat for European Affairs at the Government of the Republic of Macedonia, which is necessary for exemption from payment of customs and other duties as well as for the reimbursement of VAT for the project needs. In addition to this, each project financed by the European Commission should be registered also in the Central Register at the Protocol Department of the Ministry of Foreign Affairs (MFA) and in the Public Revenue Office.

The registration of the project is the sole responsibility of the Framework Contractor.

Details on the tax exemption procedure can be found on the following link: http://www.sep.gov.mk/en/content/?id=97#.UkQX9H9LgdU.

7. MONITORING AND EVALUATION

Definition of indicators

For the Purpose of the Works implementation the necessary indicators shall be set out in the adequate Working Programme, and approved by the Steering Committee.

The following indicators must be met to confirm the successful achievement of the project results:

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– One (1) Feasibility study prepared and approved;

– One (1) Cost-Benefit Analysis prepared and project financial sustainability confirmed;

– One (1) design documentation for upgrading the WWTP in Vranishta prepared;

– One (1) detail design for extension of the collector system for Ohrid Lake prepared;

– One (1) detail design for separation of the foul and storm priority water network in the City of Ohrid prepared;

– One (1) detail design for separation of the foul and storm priority water network in the City of Struga prepared;

– Indicatively one (1) tender documentation (Volume 3, Volume 4 and Volume 5) for works contract for upgrading the WWTP in Vranishta, extension of the collector system for Ohrid Lake and separation of the foul and storm priority water network in the cities of Ohrid and Struga prepared.

8. ADMINISTRATIVE INFORMATION

The nature of this contract is Framework - global price contract.

Request for a succinct methodology when needed

The Contractor is required to complete Organisation & Methodology which shall be provided to the Contracting Authority as part of his offer to the Request for Services. The Organisation & Methodology will be evaluated together with the CVs of the proposed experts.

Other

The Framework Contractor shall ensure that experts are adequately supported and equipped with office equipment and in particular shall ensure that there is sufficient administrative, secretarial and interpreting provision to enable experts to concentrate on their projects responsibilities. No office, secretarial, communication or transport facilities are due to be provided by the Beneficiary.

Office-running costs, which may include office communications (fax, telecommunications, mail, courier etc.), report production, secretarial/administrative assistance, as well as the costs of other local support staff, backstopping from the Headquarters etc. shall be included in the fees of the experts. No costs of this nature may be charged in addition.

The Contracting Authority will deal with any issue that will arise on the daily management level, if the Framework Contractor considers being necessary for the Contracting Authority to intervene.

9. COMMUNICATION AND VISIBILITY

The Communication and Visibility Manual for European Union External Actions set out the compulsory requirements for all contractors and implementing partners.

Applicants must comply with the objectives and priorities and guarantee the visibility of the EU financing (see the Communication and Visibility Manual for EU external actions specified and published by the European Commission at http://ec.europa.eu/europeaid/workivisibilitylindex en.htm).

The contractors must ensure that actions that are wholly or partially funded by the European Union (EU) incorporate information and communication activities designed to raise the

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awareness of specific or general audiences of the reasons for the action and the EU support for the action in the country or region concerned, as well as the results and the impact of this support. All visibility events as well as materials produced within the EU-funded project need to incorporate mandatory information that actions are wholly or partially funded by the European Union (EU), as follows: EU logo, the title of the project and the sentence: "This project is funded by the European Union".

The project should allocate appropriate budget for communication activities in order to be sufficient to have a real impact, and reflect the size, and, consequently, the likely impact of the action. A budgeted communication and visibility plan should be included in the work plan of any EU-funded or co-funded action, highlighting the external communication activities that need to take place at key stages in the life of the action. However, there should also be provision in any communication plan to capture and incorporate in it any unforeseen visibility opportunity that may arise unpredictably. A good communication reflex and the ability to exploit unexpected opportunities to the benefit of the action are often as important as more formal efforts and may even sometimes be free of cost.

Organising a public event or participating in an event organised independently from the action (for example, conferences, workshops, seminars, fairs, exhibitions, etc.) may offer excellent opportunities for generating interest in an action's particular achievements, in addition to the EU-funded project promotional materials. Those attending EU-funded training courses, conferences, seminars, fairs, exhibitions and workshops should be made aware that the EU is financing the event and media should be informed accordingly.

Before initiating any information, communication or visibility activity, contractors, implementing partners and international organisations should contact the EU Delegation, Press and Information Officer and Task Manager of the EU-funded project.

The EU Delegation should always be invited to participate in visibility and communication events.

The relevant Contracting authority is in any event responsible for monitoring the successful implementation of all visibility provisions.

10. Special requirements

In accordance with Article 2.3.6 of the PRAG, any firm or expert involved in preparing a project (e.g. drafting the Terms of Reference /Technical specifications/ TD) must, as a rule, be excluded from tendering for services that are based on those preparations unless they can prove to the Contracting Authority that their initial involvement does not constitute unfair competition. Furthermore, in accordance with Article 2.6 of the PRAG, at the end of assignment, the experts representing the Contractor shall sign a Declaration of Objectivity and Confidentiality concerning the non-dissemination of information concerning the outputs of this contract to any other person or company, to avoid creating unfair advantages in the tender process.

Note: the Contractor must have all the appropriate permits/licence/registration to obtain the necessary approval of the outputs by the relevant National Authority (Ministry of Transport) according to the current Law on Construction. In case such permits/licence/registration is not available, the Contractor must ensure that he will apply to the ministry of Transport early enough during project implementation so as to obtain the necessary permits/licence/registration and allow for a timely submission of the project outputs.

Legal entities from Member States of the European Union should get certificate for which they need following:

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- Proof of registration for performing the relevant activities (designing) in the country in which he is established not older than 6 months (translated into Macedonian language by a sworn translator);

- Proper license or permit for carrying out designing works in his country (translated into Macedonian language by a sworn translator);

- If his country does not issue a permit or license the foreign legal person shall submit proof from competent authority in that state that in accordance with their regulations for carrying out designing works the permit or license are not issued and proof that confirms that the person is registered to perform the corresponding activity in the country in which he is established (translated into Macedonian language by a sworn translator).

Duration of the procedure for getting the certificate is around 5 working days if all necessary documents are secured on time by the Framework Contractor. No costs are related with getting the certificate.

In case that the contractor intends to sub-contract tasks related to obtaining the approval of documents or permits, he should present that option in his offer. In case of subcontracting, it should be done in accordance to the provisions of the General Conditions applicable.

11. Contact Information:

Contracting Authority

Central Financing and Contracting Department (CFCD)

Ministry of Finance, Sveti Kiril i Metodij br. 54, 1000 Skopje

e-mail: cfcd@finance.gov.mk

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