ESSKA CONGRESSesska-congress.org/wp-content/uploads/2018/01/ESSKA18...(it is obligatory to lay own carpet!) Ground floor: All professional stand constructions have to follow the regulations

European Society of

Sports Traumatology, Knee

Surgery & Arthroscopy

18th

ESSKA CONGRESS 9-12 May 2018 I Glasgow, Scotland, UK

Organiser: Intercongress GmbH, Ingeborg-Krummer-Schroth-Str. 30, 79106 Freiburg, GERMANY

fon +49 761 69699-245, fax +49 761 69699-11, [email protected] page: 2/15

GENERAL INFORMATION AND REGULATIONS

Please read the CDM Guide SEC Centre Hall 4 v1.1 on page 34.

Please read the “General Terms and Conditions of Business” of Intercongress GmbH on page 51.

This information can also be found on http://esska-congress.org/documents/

http://esska-congress.org/documents/



CONTENTS

WHERE – WHEN – WHO ........................................................................................................................................... 4

AREA MAP ................................................................................................................................................................ 5

PRIOR TO THE CONGRESS ......................................................................................................................................... 6

STAND EQUIPMENT A-Z ............................................................................................................................................... 6

DON’T FORGET ........................................................................................................................................................... 10

ONSITE – DURING THE CONGRESS .......................................................................................................................... 12

AFTER THE CONGRESS ............................................................................................................................................ 14

LEGISLATION & FURTHER ADVISE ........................................................................................................................... 15

ORDER FORM FORM ADDITIONAL BADGES ........................................................................................................... 16

ORDER FORMS SEC ................................................................................................. Fehler! Textmarke nicht definiert.

TELECOMMUNICATION, IT ......................................................................................................................................... 17

RIGGING ..................................................................................................................................................................... 19

STAND CLEANING .............................................................................................................................................. 22 + 23

SEC EVENTS SERVICE .................................................................................................................................................. 23

SCHENKER .............................................................................................................................................................. 26

GENERAL RULES

CDM GUIDE SEC ..................................................................................................................................................... 34

GENERAL TERMS AND CONDITIONS INTERCONGRESS ............................................................................................ 51



WHERE – WHEN – WHO

Venue

SEC – Scottish Event Campus

Exhibition Way

Glasgow G3 8YW, UK

www.sec.co.uk

Set-Up

Monday, 7 May 2018: 08:00 – 20:00h

Tuesday, 8 May 2018: 08:00 – 20:00h

Please send an email to [email protected] if you wish to check the possibility for a payable

advanced set-up or prolonged dismantling.

Opening hours

Wednesday, 9 May 2018: 08:00 – 19:00h

Thursday, 10 May 2018: 07:30 – 18:00h

Friday, 11 May 2018: 07:30 – 17:30h

Saturday, 12 May 2018 : no exhibition

Please note that the coffee breaks in the mornings are expected to take place from 10:00h – 10:30h. At

approx. 7:00h the participants can register for the congress and from this time on they are able to move

freely in the exhibition areas.

Dismantling

Friday, 11 May 2018 18:30 – 24:00h

Saturday, 12 May 2018: 06:00 – 18:00h

It is forbidden to dismantle before Friday, 11 May 2018, 18:30h! Untimely dismantling or partial

broaching of the booths is not admissible and will be punished with a contractual penalty of 50%

of the rental fee.

CONTACT

Congress Organisation

Intercongress GmbH

Wilhelmstr. 7

65185 Wiesbaden

Germany

[email protected]

www.intercongress.de

Exhibition Management

Intercongress GmbH

Ingeborg-Krummer-Schroth-Str. 30

Silke Melzer

Fon: +49 761 69699-245

Fax: +49 761 69699-11

[email protected]

Welcome Reception:

Wednesday, 9 May 2018

19:00 - 20:30 h

Glasgow Science Centre

http://www.sec.co.uk/

mailto:[email protected]

http://www.intercongress.de/



AREA MAP

Location of exhibition spaces

Exhibition area: Ground Floor, Hall 4

Max. building height: 6.00 m

Flooring: grey concrete, max. weight 5 tonnes/m² (it is obligatory to lay own carpet!)

Ground floor:

All professional stand constructions have to follow the regulations of the SEC. Booth

constructions over 2.50 m are generally subject to authorization and need to be turned in for

approval. Please send description with a detailed plan latest 4 weeks prior to the congress to

silke.melzer@intercongress.

Please note that all walls need to be kept neutral white on the outside.

The exhibition plan with the

booths can be found on the

website esska-congress.org

mailto:silke.melzer@intercongress




PRIOR TO THE CONGRESS

STAND EQUIPMENT A-Z

BADGES FOR EXHIBITORS DEADLINE: 20 APRIL 2018

The exhibitors’s badges are valid to visit the exhibition and the scientific programme. You will receive

1 exhibitors’ badge per 6 sqm exhibition space free of charge.

If you require further exhibitor’s badges for your stand personnel you can order them from Intercongress

by using the booking form “Exhibitor’s badges” enclosed on page 16. Please note, that advanced

reservations are only accepted up to 20 April 2018. After that date additional exhibitor’s badges are

only available on site for a price of EUR 400 per badge.

Booked exhibitor’s badges will be available at the Exhibitor’s Service Desk in Hall 4 from 07 May

2018.

There will be security check / badge control at the entrances to Hall 4. Therefore we ask you to order

enough badges prior to the congress and to inform your staff.

Please notice that the exhibitor’s badges are not personalized (only company name!) and that they are

valid for the entire duration of the congress. Thus badges can be passed on when changing personnel. It’s

possible to store badges at the Exhibitor’s Service Desk when you expect new booth staff.

CARPET / FLOORING DEADLINE: 29 APRIL 2018

Please note, that it is obligatory to lay own flooring (e.g. carpet) during the time of the ESSKA

Congress. The flooring of the exhibition hall is grey concrete. Under all circumstances, the adhesive

material used must be removed completely after the congress. Subsequent cost incurring through non-

observance will be charged to the exhibitor.

You can order carpet or other flooring online: https://ordering.ges.com/000021935

CATERING DEADLINE: 26 APRIL 2018

You can order food and beverages for your exhibition stand online. The link will be available in February

2018 on our website: www.esska-congress.org/documents/

For all catering needs for your workshops please contact Ms. Angela Humphreys SEC Food for an

individual offer: +44 (0)141 576 3141, [email protected].

Please note that it is not possible to bring your own food and beverages or hire a different service

partner. All orders need be addressed to the SEC.

ELECTRICITY DEADLINE: 29 APRIL 2018

If you need electricity at your booth, it is compulsory to order it online through our partner GES:

https://ordering.ges.com/000021935


http://www.esska-congress.org/documents/





Booth walls facing the

outside/neighbor have to be

white and free of any

advertisement.

Please note that the floor

maximum weight is

5,000kg/m² !

Please order internet / WIFI through the

SEC in order to avoid interferences in

their internet system. It is not allowed to

install your own WIFI-Network

FURNITURE / STAND EQUIPMENT DEADLINE: 29 APRIL 2018

You can order any kind of furniture and other stand equipment online with GES:


INTERNET DEADLINE: 29 APRIL 2018

Internet connections and WIFI access on your stand can

be ordered by using the attached SEC exhibitor order

form for telecoms and IT (page 17).

PERMISSIONS

The exhibitor himself is responsible for obtaining all necessary permissions concerning his work and his

personnel and for ensuring all applicable regulations.

PERMISSION FOR STAND CONSTRUCTION DEADLINE: 07 APRIL 2018

All professional stand constructions have to follow the regulations of

the SEC and the plans authorized by Intercongress. Booth construc-

tions over 2.50 m are generally subject to authorization and need to

be turned in for approval with a detailed plan latest 4 weeks prior to

the congress: [email protected]

Also, any kind of rigging has to be approved by Intercongress and the SEC. Please use the SEC rigging

order form on page 19 and send a description with a detailed plan well ahead so that there is enough

time of approval and changes: [email protected].

STAND CONSTRUCTION DEADLINE: 29 APRIL 2018

All exhibition stands have to be build self-supporting. It is not allowed to fix objects to walls, columns and

the flooring. The exhibitor himself is responsible for the safety of the booth and has to proof

evidence if requested.

It is prohibited to exceed the limitations of the assigned exhibition

space when setting-up your exhibition stand. Neither lightning nor

signage may protrude over the stand limitations. It is generally not

allowed to paste walls, columns or other subjects of the venue. The

exhibitor is liable for any contravention causing damage.

Please contact our partner GES (Ms Louise Mullen, [email protected]) directly for a professional stand

construction.

Find more information here: https://ordering.ges.com/000021935/get_inspired_show_ready_exhibits

STAND CLEANING DEADLINE: 29 APRIL 2018

A general cleaning of the corridors is included in the rental fee. Individual stand cleaning or waste

disposal can be ordered separately by using the SEC questionnaire additional cleaning and SEC event

services form (page 22 + 23).





https://ordering.ges.com/000021935/get_inspired_show_ready_exhibits



Please note that the hostess service is

only allowed on your booth. It is not

allowed for them to walk around in the

hallways for commercial reason or to

make advertising outside your booth.

Please inform us on tome so that we

can get in touch with the SEC in order

to proof if a water installation is

possible on your exact exhibition space!

STAND PERSONNEL

If you need hosts or hostesses with a particular skill set,

please contact our partner Selective Recruitment:

tel.: +44 (0)141 221 8160

e-mail: [email protected]

STAND SECURITY DEADLINE: 29 APRIL 2018

Please notice that there is no night security personnel in the exhibition hall.

The exhibitor himself is responsible for an individual supervision and guarding of booth and exhibits. This

also applies to stand construction and dismantling periods before and after the exhibition. It is therefore

recommended not to leave valuable goods at the booth and to order a stand guard via the SEC

event services form (page 23).

TECHNICAL EQUIPMENT DEADLINE: 29 APRIL 2018

Please book technical equipment by using the SEC exhibitor order form for telecoms and IT (page 17).

WATER INSTALLATION DEADLINE: 29 APRIL 2018

Please use the SEC event services form (page 23) to

order water installation.




Overview of deadlines and contacts

Badges for exhibitors 20 April 2018 Intercongress

Carpet/flooring 29 April 2018 GES

Catering 26 April 2018 SEC Food

Electricity 29 April 2018 GES

Furniture/stand equipment 29 April 2018 GES

Internet 29 April 2018 SEC

Permission for stand construction 07 April 2018 Intercongress

Stand construction 29 April 2018 GES

Stand cleaning 29 April 2018 SEC

Stand personnel on time prior the congress Selective Recruitment

Stand security 29 April 2018 SEC

Technical equipment 29 April 2018 SEC

Water installation 29 April 2018 SEC



Deliveries directly to the SEC are

not possible. Everything must be

delivered by Schenker.

DON’T FORGET

ACCOMMODATION / HOTEL DEADLINE: 28 MARCH 2018

Our official service partner for accommodation requests and bookings is:

Glasgow Convention Bureau

Phone: +44 (0)141 566 0821 / 0820

Email: [email protected]

There is a great selection of hotels available near the SEC and in the City Centre. A variety of hotels have

been selected for ESSKA Congress visitors, covering different categories and areas of the city. Please visit

www.esska-congress.org/hotel for more information about the hotels and booking details.

DELIVERY DEADLINE: 25 APRIL 2018

Our official logistic partner is Schenker.

It is obligatory to ship all material/goods with Schenker. Please see the Manual and Tariff for more

details (cf. appendix, page 26) or contact:

Schenker Deutschland AG

Jafféstr. 2 / Servicebuilding South

14055 Berlin

Mr. Karl Eckert

Phone: +49 (0) 30 301 2995 – 453

E-Mail: [email protected]

If needed, please order a fork lift and driver on time with Schenker (page 26) and bring along your own roll

lifting cart or other means of transportation (wheels with rubber coating!).

ESSKA DINNER & PARTY WHILE STOCKS LAST

ESSKA dinner and party will take place in the Riverside Museum in Glasgow. Early bookings are

recommended, as the number of tickets available is limited. Tickets and further information about the

congress party can be found online at www.esska-congress.org/esska-dinner-party.

PARKING SPACE FOR EXHIBITORS

Exhibitor parking will be accommodated in Car Park 5 of the SEC Centre. Car park passes for the exhibitors

will be provided from the SEC. The car park is accessible from 5:30 am each day.

Delegate parking is at the multi-storey car park which is on the edge of the site and currently chargeable at

£8 per day.

Please see the following link for more information and driving instructions: https://www.sec.co.uk/visitor-

information/how-to-get-here/car-parking.


http://www.esska-congress.org/hotel


http://www.esska-congress.org/esska-dinner-party

https://www.sec.co.uk/visitor-information/how-to-get-here/car-parking




Overview of deadlines and contacts

Accommodation/Hotel 28 March 2018 Glasgow Convention Bureau

Delivery/ Shipping services 25 April 2018 Schenker

ESSKA Dinner & Party while stocks last Intercongress

Storage 25 April 2018 Schenker

Waste disposal 29 April 2018 SEC

STORAGE DEADLINE: 25 APRIL 2018

For the duration of exhibition empties and goods can be stored via our external logistics partner

Schenker.

Please contact Schenker for further information:

Mr. Karl Eckert, phone: +49 (0) 30 301 2995 - 453, e-mail: [email protected]

WASTE DISPOSAL DEADLINE: 29 APRIL 2018

Every exhibitor is obliged to clean up his own waste during the time of congress. Large amounts of left

waste will be charged separately. Please avoid producing waste and therefore costs by taking your empty

containers back with you.

If you have large amount of waste (e.g. packaging materials, etc.) please order the disposal by using the

SEC event services form (page 23).




Please order a fork lift and driver

on time from Schenker and bring

along your own roll lifting cart or

other means of transportation

(wheels with rubber coating!).

ONSITE – DURING THE CONGRESS

APPROACH TO THE VENUE

The Scottish Event Campus is located just outside Glasgow city centre in the west-end. The campus is

accessible by numerous transport options. For detailed information on how to reach the venue please

consult the website of the SEC: www.sec.co.uk/visitor-information/how-to-get-here

CATERING / EXHIBITORS’S SERVICES

There are catering areas placed within the exhibition hall. Please note that catering during the lunch breaks

is not included and has to be paid on your own. It’s also possible to order food and beverages for your

exhibition stand online. The link will be available in February 2018 on our website: www.esska-

congress.org/documents/

EXHIBITOR’S BADGES

Your exhibitor’s badges (free and paid) will be available at the Exhibitor’s Service Desk from Monday,

07 May 2018 in Hall 4. The exhibitor’s badges are valid to visit the exhibition and the scientific

programme (further information on page 16).

EXHIBITION SPACES

All exhibition spaces will be sized and marked with the respective stand number at the beginning of the

set-up. All ordered electricity connections and furniture will be distributed by the GES during

Monday and Tuesday, 7 + 8 May 2018.

At the end of the event the exhibition space has to be handed over in the same condition as it had been

handed over to the exhibitor at the beginning of the exhibition.

DRIVING DIRECTIONS FOR SET-UP AND DISMANTLING

Driving directions see also: https://www.sec.co.uk/visitor-information/how-to-get-here

Scottish Event Campus

SEC Centre

Exhibition Way

Glasgow G3 8YW

Scotland, UK

Set-Up

Monday, 7 May 2018: 08:00 – 20:00 h

Tuesday, 8 May 2018: 08:00 – 20:00 h

Dismantling

Friday, 11 May 2018 18:30 – 24:00 h

Saturday, 12 May 2018: 06:00 – 18:00 h

All vehicles are permitted to enter the loading zone in front of the exhibition hall only for loading and

unloading during set-up and dismantling times! Please leave a mobile phone number behind the

windshield during this time. After loading/unloading vehicles have to be removed immediately to ensure

a quick and smooth loading for all parties. If disregarded, the SEC is legally responsible to tow away

vehicles at the owner’s expense.

http://www.sec.co.uk/visitor-information/how-to-get-here



https://www.sec.co.uk/visitor-information/how-to-get-here



PARKING SPACE FOR EXHIBITORS

Exhibitor parking will be accommodated in Car Park 5 of the SEC Centre. Car park passes for the exhibitors

will be provided from the SEC. The car park is accessible from 5:30 am each day.

Delegate parking is at the multi-storey car park which is on the edge of the site and currently chargeable at

£8 per day.

Please see the following link for more information and driving instructions: https://www.sec.co.uk/visitor-

information/how-to-get-here/car-parking.

IMPRESSIONS OF ESSKA 2016





AFTER THE CONGRESS

COLLECTION OF GOODS

The collection of your goods is possible during the official dismantling times. All goods have to be collected

until Saturday, 12 May 2018, 18:00 h at the latest.

The exhibitor himself is responsible to repack and label all outbound packages. The SEC as well as the

organiser cannot take care of the packaging. Neither the venue, nor the freight forwarding company nor

the organiser assumes liability for any loss or damage of goods.

NOTE: The SEC doesn't have any storage area itself.

Please contact Schenker to store goods after the congress and/or for deliveries back home:

Mr. Karl Eckert, phone: +49 (0) 30 301 2995 - 453, e-mail: [email protected]

CONTACT DATA OF PARTICIPANTS

The provision of an attendance list or other participants (address) data isn't possible for reasons of data

privacy. Nevertheless, the ESSKA offers the possibility to rent a barcode scanner in order to obtain this

data by scanning the participant’s badges yourself. For bookings and further information please contact

[email protected].

STATISTICAL ANALYSES

All exhibitors will receive some statistical data of the participants a few weeks after the congress via e-

mail.





LEGISLATION & FURTHER ADVISE

ACTIVITIES OUTSIDE YOUR OWN BOOTH

Activities outside the booths such as advertising or interviewing are not welcomed. Advertisement

beyond the stand area is subject to authorisation and has to be ordered as extra advertising; costs from

EUR 10,000 plus VAT per company/ day will apply.

CONDITIONS

See “General Regulations” of the CDM Guide SEC Centre Hall 4 v1.1 (cf. appendix, page 34 and

http://esska-congress.org/documents/) as well as the “General Terms and Conditions of Business” of

Intercongress GmbH (cf. appendix, page 51 and http://esska-congress.org/documents/).

CONGRESS BANNER

The use of the electronical congress banner is only allowed with the permission of Intercongress

and ESSKA.

INSURANCE

It is recommended to the exhibitors to organise insurances for the stand and the exhibits.

LIABILITY

The organiser assumes no liability neither for damages on goods and booth material nor on consequential

damages. For theft, neither Intercongress GmbH, nor the organiser, nor the SEC assumes liability.

PERMISSIONS

The exhibitor himself is responsible for obtaining all necessary permissions concerning his work and his

personnel and for ensuring all applicable regulations.

PRINT-OUTS

Please note that we are not able to print out data from USB sticks etc. at the registration counter

due to security reasons as our on-site-system could be damaged by a virus or similar.

This information is part of the contract and is accepted by signing the application form for

exhibition stand or sponsoring.



ORDER FORM EXHIBITOR BADGES

Please send this form to:

Intercongress GmbH

Silke Melzer

Ingeborg-Krummer-Schroth-Str. 30, 79106 Freiburg, Germany

Fon: +49 761 69699-245 /Fax +49 761 69699-11

[email protected]

Company: _____________________________________________________________

Contact person: _____________________________________________________________

Address: _____________________________________________________________

Badges: You will receive 1 exhibitors’ badge per 6 sqm exhibition space

FREE OF CHARGE.

Should you require further exhibitors’ badges for your stand personnel,

you can order them here:

We order until 30 March 2018 and need further ........ exhibitors’ badges at

Euro 350,- per badge (plus VAT).

We order from 1 April 2018 until 12 May 2018 and need further ........ exhibitors’

badges at Euro 400,- per badge (plus VAT).

The exhibitors’ badges will be given out at the Exhibitor’s Service Counter in the

exhibition hall of the SEC from 7 May 2018.

_____________________________ ___________________________________________

Place, date Stamp, signature

STAND CLEANING QUESTIONNAIRE Return form to: [email protected] Event name……………………. Event Date …………………………. Company name……………….. Invoice address………………………… …………………………. …………………………. Stand no…………………. Size of stand…………………(in meters). DATE CLEANING REQUIRED

Pre-show clean Event open

From: To:

CLEANING REQUIREMENTS (please tick) Floor type

Carpet Laminate Wood Vinyl

Other (please specify) FURNISHINGS (please tick)

Counter tops Plastic seats Leather seats Tables

Other (please specify) STAND FABRIC (please tick)

Shell scheme Glass (please specify, ie, glass tables, windows etc) Walls (please specify what the walls are made from) Wood

Other (please specify) *Special clean requirements – please specify below -

DB SCHENKERfairs Guidelines, Instructions and Tariff 18th ESSKA Congress, Glasgow May 9th – 12th 2018 Schenker Deutschland AG – Berlin Branch Office – has been appointed by Intercongress GmbH as the sole official / exclusive logistic partner for this event. To ensure smooth handling of exhib-its, please read carefully all points of these guidelines. Failure to comply with any of these points is likely to create problems and additional expenses. All our services will be invoiced according to our official handling tariff.

Schenker Deutschland AG

Fairs & Exhibitions

Jafféstr. 2

14055 Berlin

Shipping instructions for

18th

ESSKA Congress 2018, Glasgow

Worldwide fairs and exhibitions logistics - all from one single source.

1 General Information

1.1 Contacts:

Schenker Deutschland AG Jafféstr. 2 / Servicebuilding South 14055 Berlin

Phone: +49 (0) 30 301 2995 - XXX Fax: +49 (0) 30 301 2995 - 459 Email: [email protected]

Contacts: Direct dial: Email

Karl Eckert - 453 [email protected]

1.2 Delivery addresses / Deadlines � groupage cargo or courier

Please solely use the following delivery address:

DB Schenker Ltd. For: „ESSKA 2018“ Exhibitor Name / Stand no. Unit 19 Second Exhibition Avenue Birmingham, B40 1NT Great Britain Contact: Mr. Paul Mason, Tel. +44 7802527225

� air freight, sea freight, - On request

� Deadlines:

- pre alert and customs documents to Schenker min. 5 working days prior to arrival - arrival via groupage cargo / courier (Non-EU): Mi. 25.04.2018 - arrival via groupage cargo / courier (EU): Mi. 02.05.2018 Please inform us about all your shipments prior to their arrival in Birmingham.

IMPORTANT! If your shipment arrives after the above mentioned deadlines will incur a 30% sur-charge on all handling rates. Also we cannot guarantee the delivery to your stand on time. All shipments must be sent „PREPAID“. For the clear identification of your shipment we kindly ask you to mark all your packages according to our „Notify“-data. All our services will be invoiced ac-cording to our official handling tariff.

1.3 Delivery address for part and full truck loads (direct delivery to stand)

� Only goods under free circulation! � Only with confirmed timeslots! � Only during official build up / dismantling times! Set Up dates and times:

Mon. 07.05.18 08:00 – 20:00 H Tue. 08.05.18 08:00 – 20:00 H

Break Down dates and times: Fri. 11.05.2018 18:00 – 0:00 H Sat. 12.05.2018 06:00 – 18:00 H

Please solely use the following delivery address:

ESSKA 2018 c/o DB Schenker Fairs & Events Ltd SECC Exhibition Way Glasgow, G3 8YW Great Britain

All direct arriving trucks must be pre alerted to us. To avoid long waiting time of your truck, we will confirm off-loading / re-loading timeslot to you in advance. We will reserve the timeslots according to first-come-first serve method.

1.4 Required documents for bonded / Non-EU goods

Please provide us with the following documents for your non-EU shipments before departure from origin: Waybill (AWB, B/L, courier waybill, CMR)

- Freight order form - Customs power of attorney - Proforma invoice and packing list (English) / Copy of Carnet ATA - EORI number

The proforma invoice / packing list must contain the following information: - consignee: DB Schenker Ltd.

For: „ESSKA 2018“ Exhibitor Name / Stand no. Unit 19 Second Exhibition Avenue Birmingham, B40 1NT Great Britain

– Invoice no. / Date – Detailed description of the goods (for technical equipment also serial and model numbers) – Single values for each class of group, as well as the total CIF value per position – Number of packages, quantity per class of group, single and total weights – HS codes / BTN codes – Country of origin – Kind of requested customs clearance (temporary / permanent)

1.5 Marking & Packing

To minimise the risk of damage which may occur during the transportation, handling, loading, unloading, interm. storage, transport to stand / vice- versa, it is necessary to use solid case or crate packaging.

Foreign cargo is subject to a Customs examination on import and re-export, as well. A highest standard packing method is required with padlocks on the cases, crates that easily can be opened and re-sealed. Keys of the padlocks must be attached on AWB/CMR, in order to enable the Customs officer to open the padlocks.

Packages like wooden crates, pallets must be marked as per “ISPM No. 15/IPPC” Standards.

In order to secure delivery of exhibition shipment without loss of any packages, All packages have to be clearly marked with the following details: 18th ESSKA Congress, Glasgow Exhibitor’s name Hall no. / Stand no.: c/o Stand builder (if relevant) Case No.: … of …

1.6 Pre-advice Instructions

In case you are not shipping with our recommended DB SCHENKERfairs office or agent in your country, please make sure that Schenker Deutschland AG in Berlin (e-mail as a.m.) receives full shipping details, so that your consignment can be monitored in order to avoid delays and ad-ditional costs. Inbound instructions: - Exhibitors name / standbuilder / stand number - Contact at stand / phone number - Shipment details (AWB, Courier-Tracking number, dimensions, weight, for foreign goods: Combined commercial invoice & packing list (incl. H.S.Codes), copy of CARNET ATA...) - Requested date & time for delivery to stand - billing address Outbound instructions: (if service will be required) - Contact at stand / phone number - For a return transport: full address + contact + tel. from consignee - billing address

2 Handling at the Exhibition

2.1 Storage

We will be happy to take your empty packaging material into temporary storage during the show. Please let us know timely if you require this service. For items, which were left in the empty pack-aging materials – on purpose or by accident – we cannot be held liable. We suggest storing those materials as full goods. All empties will be measured during the collection of the materials. Please check the noted dimensions on the work receipts you will receive immediately. Later complaints will not be accepted. Please make sure, that Schenker can take over all your empties until Tue. 08th May / 16:00 H.

2.2 Technical Equipment

The use of own forklifts, electrical pallet trucks, scissor lifts is prohibited. Technical equipment will solely provided by Schenker Berlin. We will be happy to provide you with our rates for this on re-quest.

2.3 Return shipments

Since the dismantling schedule is usually very tight, we kindly ask you to check and book with us the recollection from your stand and the return transport prior to the show or at least 24 hours before the end of the show. If changes or additional shipments arise you can let us know later as well.

3 Basis of contract

Since all contracts contain the fine print, we would like to point out the most important aspects as follows: We operate exclusively in accordance with the Allgemeine Deutsche Spediteurbedingungen 2017 - ADSp 2017 - (German Freight Forwarders' General Terms and Conditions 2017) and - if they do not apply for performing logistics services - with the Logistic-AGB (General Terms and Conditions of Logistics-Services Providers), as of March 2006. Note: In clause 23 the ADSp 2017 deviates from the statutory liability limitation in section 431 German Commercial Code (HGB) by limiting the liability for multimodal transportation with the involvement of sea carriage and an unknown damage location to 2 SDR/kg and, for the rest, the customary liability limitation of 8,33 SDR/kg additionally to Euro 1,25 million per damage claim and EUR 2,5 million per damage event, but not less than 2 SDR/kg. DB Schenker Fairs offers the highest quality with certification in compliance with DIN EN ISO 9001:2008 - convince yourself of the highest standard and quality! In addition the Fair and Exhibition Conditions are applicable. The “Bundesfachgruppe Schwertransporte und Kranarbeiten (BSK)” terms and conditions are the basis for heavyload or-ders. Place of jurisdiction: Berlin We would like to advise that it is the responsibility of each exhibitor to arrange a transport insurance covering transport to the exhibition, time during the exhibition and the return transport. Ask our branch office in your country or our Berlin office for assistance. An on-site handling insurance policy is provided automatically. The liability of the forwarding agent ends upon unloading of the goods at the exhibitor’s stand, even if the exhibitor or his representative is not yet in attendance. Delivery is made from the first official assembly day at the designated exhibition stands. In case of return transportation, liability on the part of the forwarding agent does not take effect prior to collection from the stand, even if the transport documents are previously deposited at the office of the forwarding agent. Furthermore all work is undertaken at owners risk. The exhibitors are liable for damages and ad-ditional cost resulting from the incorrect declaration of the weights and measurements of the packages, as well as the description of the content mentioned on the invoice / packing list. Mode of Payment All invoices for this exhibition are due immediately without deduction. We will be happy to provide you with our bank details on request. Alternatively you can provide us with your credit card for payment. We accept MasterCard and VISA credit cards. We hope that you will be more than content with our service. In case you do have a claim or complaint, please contact us in writing latest 2 days after the delivery of your exhibition goods.

We wish you a successful exhibition

Your DB SCHENKER Fairs-TEAM

4 On-Site handling tariff

4.1 Agency Fee / Communication Charges

Agency Fee Per order / Per way GBP 60,00

4.2. Handling of Courier- and Groupage Shipments via advanced warehouse

� Transfer from free arrival advanced warehouse in Birmingham up to delivered exhibition stand,

one time placement or vice versa; excluding: customs procedures Courier shipments up to 50 kg lump sum GBP 110,00 Shipments from 51 kg (1 cbm = 300 vol.kgs)

Per beginning cbm Minimum 2 cbm

GBP 75,00 GBP 150,00

4.3. Direct lifting from truck and delivery to stand

� 3to forklift with driver for direct lifting from truck and deliver to exhibition booth; or vice versa

Each trailer load up to 7 loading meter GBP 475,00

7 to 13,6 loading meter GBP 800,00

4.4. Technical equipment and workers

Forklift with driver up to 3 tons* Per beginning hour GBP 125,00 Transport worker / packer Per beginning hour GBP 40,00

Minimum 4 hours

*only for stand working purpose

4.5. Storage of empties and full goods

� Collection from booth, storage and re-delivery within the begin of the dismantling period

Handling of empties Per beginning cbm/colli GBP 60,00 (empty packaging) Minimum 3 cbm Handling of full goods (Tools, pallet trucks, etc.)

Per beginning cbm/colli GBP 75,00 Minimum 3 cbm

4.6. Airfreight

� On request

4.7. Customs clearance

� On request

4.8. Surcharges and additional costs

Late arrival surcharge Arrival after deadlines % 30,00 Overtime surcharge Normal working hours:

Mon.-Fri. 08:00 – 17:00 H

% 50,00 Forwarders insurance As per Outlay

The SEC Centre Hall 4 – CDM Information – V1.1 1

The SEC Centre – Hall 4 CDM Information

Appendix 5 to CDM Guide


Contents

1.0 Contents 2

2.0 The Hall 4 Site Plan 3

3.0 Campus Traffic Management 4

4.0 Important Telephone Contacts 5

5.0 Site Safety Rules 5

6.0 Hall 4 Layout 7

7.0 Medical Incidents 8

8.0 Near Miss and Non-Medical Incidents 8

9.0 Emergency Procedures 9

9.1 Fire 9

10.0 Terrorist Activity 12

10.1 Bomb Threat 12

10.2 Weapons Attack ~ Radio Code Silver 12

11.0 Hall 4 ~ Technical Information 14

12.0 Hall 4 ~ Technical Layout Sheet 16


2.0 Hall 4 Site Plan

SEC West

SEC East

North

Gatehouse


3.0 Campus Traffic Management

Vehicle access via the North Gatehouse located on Stobcross Road.

Campus Speed Limits;

o Hall 4 ~ 5 mph.

o Campus ~ 15mph.

Vehicle passes, where supplied must be displayed at all times during build up and break down periods.

All loading and unloading may be carried out in the service yards adjacent to Halls under the direction of SEC Security staff.

FLT Hazard light to be used when operating at all times.

Seatbelts to be worn at all times.

Sound horns on entry into or egress from the Halls.

High visibility vests must be worn when working adjacent to or near moving vehicles.

Hall 4 Vehicle door heights

o VE Door 4.3 ~ 4.9 metres

o VE Door 4.4 ~ 5.4 metres

Vehicles must be removed to your designated car park immediately after loading or unloading.


4.0 Important Telephone Contacts

Control Room ~ Ext 290 (Ext 888 Emergency use only).

Medical Centre ~ Ext 333.

5.0 Site Safety Rules

Contractors shall ensure the following:

Access, egress and fire routes must be maintained free at all times.

Avoid work practices that create slips, trips or falls.

Entry/ exit to Hall 4 is via designated doors only.

Cables must not traverse walkways, they must be flown over internal routes. Cable ramps may be used externally with Venue agreement.

Contractor badges to be displayed at all times.

Consumption of alcohol or non-prescriptive drugs during working hours is strictly prohibited.

Do not remove or obstruct firefighting equipment.

Electrical equipment must be serviceable and subject to Portable Appliance Testing.

Good conduct of the contract staff during the occupancy of the site.

Hard hats must be worn if work in locations where head injuries may occur or there is overhead working.

Hot work permit to work system is operated from SEC Control Room.

Incidents and near misses must be reported to the SEC Medical Centre or Event Manager/ G4S Safety Officer.

Industrial type ladders only shall be accepted for use on the SEC.

No swearing or use of offensive or racist language on site.

Sign in on arrival to the premises and sign out when leaving the premises.


Smoking within the SEC is prohibited by law. Smoking in enclosed spaces such as toilets is liable to activate the fire alarm system.

Within SEC the Smoke Free Policy includes a ban on the use of electronic cigarettes (e-cigarettes).

Smoke in designated areas only.

Young Persons ~ The SEC policy is that no one under the age of 16 years of age will be allowed into the “construction” area.

Waste ~ it is the responsibility of each contractor to remove all large items of waste- bricks, wood, display boards, landscaping material from the

venue.

Waste residual materials must not be flushed down sinks, surface water drains or toilets. Surface water drains discharge direct into the River Clyde.

Welfare Facilities:

o Contractor’s attire and hands/face are clean if accessing food outlets.

o Drinking Water ~ designated by Event Organiser.

o Retail Food outlets ~ designated by Event Organiser.

o Seated Area ~ designated by Event Organiser.

o Toilets ~ designated by Event Manager.

Working area must be left in a tidy manner and good condition.

Working at height shall require that appropriate PPE and Safe Systems of Work are in place and adhered to; a working at Height permit is required for

any contractor access to the Lighting Gantry.

Work equipment must be fit for purpose and maintained.

Work carried out should be in compliance with your own Risk Assessments


6.0 Hall 4 Layout


7.0 Medical Incidents

The Medical Centre is located in the SEC Centre East Concourse, adjacent to the Information Desk. If medical assistance is required, the Nurse/ First

Aider should be contacted immediately at extension 333 or via any staff member in the vicinity.

8.0 Near Miss and Non-Medical Incidents

Any non-medical incidents must be reported, staff are also required to report and record ‘close calls’ as this is seen as an opportunity to prevent future

accidents that have not yet occurred. Recognising and reporting near miss incidents can make a major difference to the safety of staff and visitors.


9.0 Emergency Procedures

9.1 Fire

The SEC Centre has a comprehensive fire detection system which is complemented by sprinkler protection. Alarm points are located at or near fire exits

and vehicle doors.

Fire System Testing

Weekly Fire Alarm Testing ~ every Wednesday morning between 0500hrs to 0600hrs.

Six monthly ~ Full system functioning test, when building is not in use.

If you discover a fire:

Break the glass on the nearest manual call point.

Advise other persons in the vicinity of the emergency.

Telephone the Control Room (extension 888), giving the location of the fire, or inform a member of SEC staff in the vicinity.

Do not attempt to extinguish the fire unless it is safe to do so and you are competent to use a fire extinguisher.

The automatic alarm may also be activated if the smoke or heat detectors come into operation. The fire alarm takes the form of a pre-recorded

announcement over the Public Address System as follows;


“Attention please, Attention please.

An emergency situation has arisen within the building.

Please remain calm and follow stewards’ instructions; they will direct you to the nearest emergency exit, do not use the lifts”

Fire Extinguishers

Fire extinguishers are positioned throughout the premises and should not be used except in an emergency to aid escape from the building.

Under No Circumstances are they to be moved or used to block open doors.


Fire Evacuation Routes

v v v v


10.0 Terrorist Activity 10.1 Bomb Threat

The Public Address System may broadcast the message: “ATTENTION PLEASE STAFF CALL 100”, to signify that a bomb threat has been received.

Persons responsible for their construction area must carry out a thorough search to ascertain whether there are any suspicious packages. Should any

suspicious item(s) be found, move away from the location and notify a SEC staff member immediately. Otherwise await further instructions and

information.

If the threat appraisal concludes that an element of danger exists an announcement shall be made providing evacuation instructions and assembly point

locations, this shall be followed by the pre-recorded announcement over the Public Address System, (Para 9.1 Page 10). This message will continue to be

broadcast until the building has been evacuated. All persons must follow the directions from Stewards. When the emergency has passed and normal

working conditions can be resumed the following message will be broadcast.

“ATTENTION PLEASE CANCEL STAFF CALL 100”

10.2 Weapons Attack – Radio Code Silver

Personal Actions ~ Stay Safe

o Under immediate GUN FIRE – take cover initially, but leave the area as soon as possible if safe to do so.

o Nearby GUN FIRE

Leave the area immediately, if possible and it is safe to do so.

Leave your belongings behind.

Do not congregate at evacuation points.

IF YOU CAN’T ESCAPE

o Consider locking yourself in a room or cupboard.


o Barricade the door then stay away from it.

o If possible, choose a room where escape or further movement is possible.

o Silence any sources of noise, such as mobile phones, that may give away your presence.

Act

o Secure your immediate environment and other vulnerable areas.

o Keep people out of public areas, such as corridors and foyers.

o Move away from the door and remain quiet until told otherwise by appropriate authorities or if you need to move for safety reasons, such as a

building fire.


11.0 Hall 4 – Technical Information



12.0 Hall 4 – Technical Layout Sheet

Arena Floor Dimensions 370ft x 275ft (Approximately 113m x 83m – Approx. 10,000m2)

Beam Spreads Main beams are 24ft (7.5m ) apart and grid beams are 12ft/7in (3.78m) apart

Cherry picker Venue provides cherry picker and operator to taxi riggers on/off rigging grid. ‘Man safe’ clip on system in place

Electrics

Buses 2 x 32 amp three phase plus 2 x16 amp single phase. (The three phase supplies are only available if the buses are parked in one of the halls)

Catering Kitchen 2 x 32 amp three phase

Dining area 1 x 32 amp three phase

Lighting up to 600 amp three phase (split over two supplies)

Rigging up to 63 amp three phase

Sound up to 300 amp three phase

Spot tower up to 3 x 32 amp single phase

Video up to 125 amp three phase

Head Rigger Contact: All rigging plots must be submitted to SEC management for approval Paul Duffy ~ Technical Services Consultant email [email protected]

IT Information

Network Information ~ HP LAN Speed ~ 10Gb core, 1Gb to outlets.

Bandwidth ~ 1Gbit/sec primary connection with a 10Mbit/sec backup (shared by everyone).

Outlet Availability ~ Plenty of CAT6 Outlets in all areas.

WI FI criteria ~ Xirrus High Density Wi-Fi.

VPN’s ~ Support most VPN Software (subject to actual approval request).

Mixer Total area 32ft w x 16ft d (9.7m x 4.8m) The mixer should be positioned 125ft (38m) from the Down Stage Edge. Any forward positioning will

impact on ticket kills

Overall Roof Capacity Overall rigging capacity is 50 tonnes.


Rigging Labour Provider

Contact

'Highly strung rigging' are preferred rigging provider for production rigging points

Touring productions contract local rigging services directly

Joe McCabe email [email protected] (Mobile: 07899 802936)

Roof Steel Height

30ft (9m) to underside of low bay roof beams

50ft (15.1m) to the underside of big beams

53ft 6in (16.2m) to underside of small beams

Spot range

Two spot towers 12ft w x 8ft d x 20ft h (3.6m x 2.4m x 6m) Each spot tower can take 2 super troupers or similar

There is a location identified on venue master plans for an additional spot tower. (This would be a walk through central tower on seated events)

12ft w x 8ft d x 20ft high and would incur additional cost.

Standard range 200ft (60m) from spot to stage Downstage centre position

Stage

Standard stage – 60ft x 40ft stage (Approx. 18m x 12m)

Standard stage - Upstage Edge is positioned approximately 37ft (11.3m) from back wall.

Deck surface: Plywood (black) flame retardant/resistance to fire:

BS 476 part 7, 1997, class 2 (surface spread of flame)

Skirt Curtains flame retardant to: BS 5876 part 2 1980, Class B.

Point Loading of stage deck ~ 250kg

Uniformly distributed load: 5.0kN/m² (Approx. 500kg/m²)

Touring stages will require a ‘section 89’ application via Glasgow City local enforcement authority. This application requires detailed stage

drawings and calculations to be submitted to the Building Control and there are monetary charges for this application. Please notify SEC

immediately if tour staging will be supplied

Storage All storage areas are marked on the venue master plan

Trim Height Approximately 26ft 3in (8m) to underside of 30ft (9m) low bay steelwork and 46ft (14m) to underside of high steelwork

General Terms and Conditions of Business for the Rental of Exhibition Space

1. Preamble

1.1. Contracting parties to the rental agreement shall be the Organiser and the Exhibitor. The

Organiser will be published in the printed material of the event. In case Intercongress GmbH is

not the Organiser of the event, the Organiser shall be represented by Intercongress GmbH,

Wilhelmstr. 7, 65185 Wiesbaden, Germany (hereinafter "IC") for the purposes of concluding

and amending the agreement and exercising dispositive rights as well as performance under

the agreement.

1.2. Services on the part of the Exhibitor shall be rendered exclusively on the basis of these General

Terms and Conditions of Business. They shall also apply to the participation of the Exhibitor in

future events arranged by the Organiser provided that the latter is represented by IC in this

regard. Any Terms and Conditions of the Exhibitor which shall deviate from or conflict with

these Terms and Conditions of Business shall not be accepted, not even in the event of the

Organiser performing his services without further reservations.

2. Quotation and conclusion of contract

2.1. Quotations made in prospectuses, advertisements etc. shall be subject to change without

notice and without obligation, also with regard to price details. Submission of the completed

stand application form shall represent an offer to contract on the part of the Exhibitor. The

Exhibitor shall be bound to this offer until four weeks after the deadline of receipt stated on the

application form. In case this deadline has already expired, he shall be bound to his offer for

four weeks. In the case of a businessman, the contents of the stand confirmation shall be

binding for the agreement, even if these differ from the contents of the application and the

Exhibitor does not object to the amendment within 14 days.

2.2. The agreement shall also include the house rules, the product classification as well as the

organizational and technical provisions of the event location which shall be forwarded to the

Exhibitor prior to the event.

3. Authorization to exhibit

3.1. IC shall decide upon consultation with the Organiser on the authorization of an Exhibitor. A

right to be authorized shall not exist.

3.2. The event is primarily open to manufacturing companies. Distributors and importers may not

be authorized as Exhibitors unless they are able to produce evidence of having exclusive sales

rights for the Federal Republic of Germany. In each case, only one stand may be rented for the

same products of one manufacturer and used for the agreement. In case that the Exhibitor has

not fulfilled these prerequisites, the Organizer may rescind the Agreement.

3.3. The Exhibitor shall only be permitted to use the stand himself. Assignment of the entire stand

or the part thereof to other companies shall require the consent of the Organisers. The latter

may increase the price (Clause 6). The Co-Exhibitors shall be joint and each liable for all

contractual obligations.

4. Allocation of exhibition space

4.1. Exhibition space shall be allocated according to the order of receipt of applications. The date of

receipt by IC shall be decisive.

4.2. Notwithstanding the stand confirmation, IC shall reserve the right to subsequently allocate a

differently positioned stand to the Exhibitor, alter the area of his exhibition space, relocate or

close entrances and exits to the exhibition site or to the halls, provided that, taking into

consideration the interests of the Organiser, such alteration shall be fair and reasonable for the

Exhibitor. Should adherence to the stand confirmation present an unreasonable degree of

hardship for the Organiser, yet such alteration be unacceptable to the Exhibitor, the former

may rescind the agreement.

5. Stand construction and design

5.1. The construction and design of the stand must comply both with the general rules on

competition and regulative law and with the technical safety regulations. Visual or acoustic

disturbance of adjacent areas must be avoided.

5.2. The stands must be manned during opening times and equipped with exhibits.

5.3. Only objects which correspond to the exhibition programme, have been registered and are

brand-new may be exhibited. Other objects may not be exhibited unless this shall be absolutely

necessary for the presentation or functioning of the permitted exhibits.

5.4. The sale of exhibits – including exhibition samples, software and specialist literature – to

private persons outside the legal opening hours for retail shops is prohibited; moreover, the

regulations regarding the quotation of prices order are to be observed.

5.5. The Organiser shall be entitled to remove exhibits or have them removed from the stand at the

expense of the Exhibitor, should their exhibition be prohibited and the Exhibitor not

immediately remove them upon the request of the Organiser. Should removal of the object not

be possible or not adequate to establish an acceptable state, the Organiser may terminate the

agreement with immediate effect.

6. Prices

6.1. The prices quoted shall apply to each square meter of stand area or part thereof plus the

statutory value added tax applicable at any given time. There shall be no deductions for hall

supports. The prices quoted represent all assembly days including days for set-up and

dismantling.

6.2. Additional charges for electricity, furniture, flowers, decorations etc. shall be invoiced

separately. Various surcharges for Co-Exhibitors shall apply.

7. Terms and conditions of payment

7.1. The stand rental fee shall be payable net, plus an appropriate advance payment towards

additional charges to be determined by the Organiser and plus value added tax, upon

registration and issue of an invoice by IC. Payments shall be remitted to a separate account

only which shall be advised. All bank fees have to be paid by the sender.

7.2. In the event of default on the part of the Exhibitor, the Organiser may charge interest payable

on arrears at the rate of 5 % p.a. above the basic interest rate in force at the time of default. So

far as only businessmen are involved in the legal transaction, interest payable on arrears will

be at 8 % p.a. above the basic interest rate in force at the time of default. Should the Organiser

be in a position to substantiate that greater damages have been caused by default, a claim

may be made for this amount. The Exhibitor is, however, entitled to prove that damages

resulting from default have not occurred or only to a lesser degree. If the Exhibitor is a

businessman, he shall be obliged to pay the interest stated in the first sentence of this

subclause within two weeks of dispatch of the invoice without a reminder being necessary.

7.3. With respect to the marketing of those items for which he shall possess a hirer's lien, the

Organiser shall be unrestricted; to the extent that statutory provisions are permissible,

these shall be eliminated by this agreement.

7.4. The Exhibitor may only set off against amounts due to the Organiser from the rental

agreement such claims and only exercise a right of retention in relation to such claims as

are either undisputed or legally effective.

8. Legal consequences if the event is cancelled or rescheduled

8.1. Should an event be cancelled, cut short or rescheduled to a new date due to force

majeure or for good reason, IC is obliged to inform the Exhibitor immediately.

8.2 The Exhibitor has the right to withdraw from the contract within two weeks of receiving

this notification. If the Exhibitor does not exercise this right, the contract will be

continued under the changed conditions conveyed.

8.3 If an event is cancelled or in case of rescission by the Exhibitor any payments the

Exhibitor has made in advance are reimbursed provided they cannot be offset against the

claim for partial services rendered. The Organiser is not liable for any damages arising

from the cancellation, shortening or rescheduling of an event.

9. Premature termination of contract and restitution of benefits

9.1. Each contractual party is entitled to terminate the contract for good reason without

notice. Good reason is present in particular, if

a) the other contractual party culpably breaches the essential contractual obligations

incumbent upon them and the breach is not remedied within a reasonable period of time

despite a warning. A previous warning is not required if it has no purpose or the

contractual party entitled to the termination is not reasonable;

b) the other contractual party culpably breaches legal provisions which are directly or

indirectly significant in order to execute this contract. The contractual parties agree that

sufficient suspicion of a culpable breach constitutes sufficient good reason;

c) the request for the opening of an insolvency procedure on the assets of one of the

contractual parties is made;

9.2 Termination must be made in writing.

9.3 If a contractual party is responsible for termination without notice for good reason, it is

obliged to make restitution for the services received from the other contractual party. It

is not, however, entitled to reclaim the services it provided. If the contractual party

obliged to make restitution is unable to do so due to the nature of the service(s) obtained

or for any other reason, it must reimburse the market-standard value of the services

received. The contractual party entitled to termination without notice retains the right to

claim for further damages.

10. Damages

Should the Organiser or IC withdraw from the contract for a reason for which the

Exhibitor is responsible, the Exhibitor is obliged to pay damages.

Payment for damages is flat-rate and determined as follows:

- Should the withdrawal take place at least six months before the event is set up, 25% of

the agreed exhibition fee is due.

- Should the withdrawal take place within six months before the event is set up, 50% of

the agreed exhibition fee is due.

- Should the withdrawal take place within four weeks before the event is set up, 80% of

the agreed exhibition fee plus extra costs exempting electricity is due.

Should the actual damages incurred be higher, the Organiser may claim for higher

damages. Should the Exhibitor prove that the damages are lower than the flat-rate

amounts, he is to pay an accordingly reduced amount.

11. Limitation of liability

11.1 Claims for damages from positive breach of obligation, negligence in contracting and tort

are excluded as long as the Organiser, his legal representative or his vicarious agents

have not acted with intent or gross negligence and as long as there is no violation of

essential contractual obligations. Claims for damages due to impossibility of

performance and delay in the event of slight negligence are limited to the reimbursement

of the foreseeable damages. Liability for such damage and bodily harm is also excluded

unless the Organiser is guilty of intent or gross negligence.

11.2 Claims for damages brought against the Organiser due to breach of contractual or quasi-

contractual obligations and in tort must be enforced through court proceedings within

the exclusion period of six months. The exclusion period begins from the point of

notification, this however being from the end of the event at the latest. The exclusion

period does not apply for claims for damages due to deliberate breach of duty or law.

12. Final provisions

12.1. All declarations made in connection with this agreement must be submitted in writing.

12.2 Should any provision of these Terms and Conditions of Business or other agreements

between the parties be or become void, this shall not affect the validity of the remaining

provisions. It is agreed that instead of the invalid provision a valid condition shall be

accepted which comes nearest to the intended economic purpose.

12.3. German Law shall apply to this agreement.

12.4. Should the Exhibitor be a businessman or not have any place of general jurisdiction

within the Federal Republic of Germany, the place of jurisdiction shall be Freiburg,

Germany. In addition, the Organiser and IC shall also be entitled to institute legal

proceedings against the Exhibitor at his place of general jurisdiction or at any particular

place of jurisdiction which may already exist.

Intercongress GmbH, 2015

General Terms and Conditions of Business for Accompanying Functions (Workshops)

1. Preamble

1.1. Contracting parties to the rental agreement shall be the Organiser of the congress (hereinafter

“Organiser) and the Organiser of the accompanying function (hereinafter “Client”). The

Organiser will be published in the printed material of the event. In case Intercongress GmbH is

not the Organiser of the event, the Organiser shall be represented by Intercongress GmbH,

Wilhelmstr. 7, 65185 Wiesbaden, Germany (hereinafter "IC") for the purposes of concluding

and amending the agreement and exercising dispositive rights as well as performance under

the agreement.

1.2. Services on the part of the Client shall be rendered exclusively on the basis of these General

Terms and Conditions of Business. They shall also apply to the participation of the Client in

future events arranged by the Organiser provided that the latter is represented by IC in this

regard. Any Terms and Conditions of the Client which shall deviate from or conflict with these

Terms and Conditions of Business shall not be accepted, not even in the event of the Organiser

performing his services without further reservations.


2.1. Quotations made in prospectuses, advertisements etc. shall be subject to change without

notice and without obligation, also with regard to price details. Submission of the completed

application form shall represent an offer to contract on the part of the Client. The Client shall

be bound to this offer until four weeks after the deadline of receipt stated on the application

form. In case this deadline has already expired, he shall be bound to his offer for four weeks. In

the case of a businessman, the contents of the confirmation of the accompanying function

shall be binding for the agreement, even if these differ from the contents of the application and

the Client does not object to the amendment within 14 days.

2.2 The agreement shall also include the house rules, the product classification and index of goods

as well as the organisational and technical provisions of the event location which shall be

forwarded to the Client prior to the event.

3. Authorization to realize accompanying functions

3.1 IC shall decide upon consultation with the Organiser on the authorization of a Client. A right to

be authorized shall not exist.

3.2 The event shall in the first instance be open to manufacturing companies. Distributors and

importers may not be authorized as Clients unless they are able to produce evidence of having

exclusive sales rights for the Federal Republic of Germany. In case that the Client has not

fulfilled these prerequisites, the Organiser may rescind the agreement.

3.3. The Client shall only be permitted to use the room for the accompanying function himself.

Assignment of the entire room or part thereof to other companies shall require the consent of

the Organisers. The latter may increase the price (Clause 6). The Co-Clients shall be joint and

each liable for all contractual obligations.

4. Allocation of Rooms

4.1. Rooms shall be allocated according to the order of receipt of applications. The date of receipt

by IC shall be decisive.

4.2. Notwithstanding the confirmation, IC shall reserve the right to subsequently allocate a

differently positioned or sized room to the Client, relocate or close entrances and exits to the

convention site or to the halls, provided that, taking into consideration the interests of the

Organiser, such alteration shall be fair and reasonable for the Client. Should adherence to the

confirmation present an unreasonable degree of hardship for the Organiser, yet such alteration

be unacceptable to the Client, the former may rescind the agreement.

5. Design of the accompanying function

5.1. The accompanying function must comply both with the general rules on competition and

regulative law and with the technical safety regulations. Visual or acoustic disturbance of

adjacent areas must be avoided.

5.2. Only objects which correspond to the programme of the function, have been registered and are

brand-new may be exhibited. Other objects may not be exhibited unless this shall be absolutely

necessary for the presentation or functioning of the permitted exhibits.

5.3. The Organiser or IC shall be entitled to remove exhibits or have them removed from the room

at the expense of the Client, should their exhibition be prohibited and the Client not

immediately remove them upon the request of the Organiser. Should removal of the object not

be possible or not adequate to establish an acceptable state, the Organiser may terminate the

agreement with immediate effect.

6. Prices

6.1. The prices quoted shall apply to one accompanying function plus the statutory value added tax

applicable at any given time. The prices quoted apply to the entire duration of the

accompanying function including set-up and dismantling time.

6.2. Additional charges for electricity, technical equipment, furniture, flowers, decorations etc. shall

be invoiced separately. Various surcharges for Co-Clients shall apply.

6.3. Clients who have not rented an exhibition area will be charged an additional fee for the use of

the advertising platform which is advertised in the prospectus of the congress.


7.1. The fee for the accompanying function shall be payable net plus value added tax upon

registration and issue of an invoice by IC. Payments shall be remitted to a separate account

only which shall be advised. All bank fees have to be paid by the sender.

7.2. In the event of default on the part of the Client, IC may charge interest payable on arrears at

the rate of 5 % p.a. above the basic interest rate in force at the time of default. So far as only

businessmen are involved in the legal transaction, interest payable on arrears will be at 8 %

p.a. above the basic interest rate in force at the time of default. Should IC be in a position to

substantiate that greater damages have been caused by default, a claim may be made for this

amount. The Client is, however, entitled to prove that damages resulting from default have not

occurred or only to a lesser degree. If the Client is a businessman, he shall be obliged to pay

the interest stated in the first sentence of this subclause within two weeks of dispatch of the

invoice without a reminder being necessary.

7.3. With respect to the marketing of those items for which he shall possess a hirer's lien, IC

shall be unrestricted; to the extent that statutory provisions are permissible, these shall

be eliminated by this agreement.

7.4 The Client may only set off against amounts due to IC from the rental agreement such

claims and only exercise a right of retention in relation to such claims as are either

undisputed or legally effective.


8.1. Should an event be cancelled, cut short or rescheduled to a new date due to force

majeure or for good reason, IC is obliged to inform the Client immediately.

8.2 The Client has the right to withdraw from the contract within two weeks of receiving this

notification. If the Client does not exercise this right, the contract will be continued under

the changed conditions conveyed.

8.3 If an event is cancelled or in case of rescission by the Client any payments the Client has

made in advance are reimbursed provided they cannot be offset against the claim for

partial services rendered. The Organiser is not liable for any damages arising from the

cancellation, shortening or rescheduling of an event.





















10. Damages

Should the Organiser or IC withdraw from the contract for a reason for which the Client

is responsible, the Client is obliged to pay damages.



the agreed fee is due.


the agreed fee is due.


the agreed fee plus extra costs exempting electricity is due.


damages. Should the Client prove that the damages are lower than the flat-rate amounts,

he is to pay an accordingly reduced amount.















12.1. All declarations made in connection with this agreement must be submitted in writing

and will be in force when confirmed in writing by IC or the Organiser.

12.2. Should any provision of these Terms and Conditions of Business or other agreements

between the parties be or become void, this shall not affect the validity of the remaining

provisions. It is agreed that instead of the invalid provision a valid condition shall be

accepted which comes nearest to the intended economic purpose.


12.4 Should the Client be a businessman or not have any place of general jurisdiction within

the Federal Republic of Germany, the place of jurisdiction shall be Freiburg, Germany. In

addition, the Organiser and IC shall also be entitled to institute legal proceedings against

the Client at his place of general jurisdiction or at any particular place of jurisdiction

which may already exist.


General Terms and Conditions of Business for Advertisements

1. Preamble

1.1. Intercongress GmbH (hereinafter "IC") arranges for the contracting party (hereinafter “Client”) the possibility to advertise in printed matter and/or on websites of a congress organiser in terms of

buttons, banners, hyperlinks, etc. to be published on the internet. Contracting parties to the agreement shall be the Organiser of the congress (hereinafter “Organiser”) and the Client. The Organiser

will be published in the printed material of the event. In case IC is not the Organiser of the event, the Organiser shall be represented by Intercongress GmbH, Wilhelmstr. 7, 65185 Wiesbaden,

Germany for the purposes of concluding and amending the agreement and exercising dispositive rights as well as performance under the agreement.

1.2. Services on the part of IC shall be rendered exclusively on the basis of these General Terms and Conditions of Business for Advertisements on websites and in printed material. Any terms and

conditions of the Client which shall deviate from or conflict with these Terms and Conditions of Business shall not be accepted.


Advertising orders must be submitted in writing or electronic format. Oral agreements are not legally binding.

3. Authorization of advertisement

Due to content, origin or technical format, IC shall reserve the right to decline advertising orders according to standardised, factually justified principles. A right to be authorized shall not exist.

4. Design of advertisement

The advertisement must comply both with the general rules on competition and morality. The Client carries the legal accountability.

5. Prices

5.1. For the advertisement order, the current price list for each event applies exclusively.

5.2. Possibly arising expenses of production partners will be passed on in full amount to the Client by IC.


6.1. The fees shall be payable net plus value added tax upon registration and issue of an invoice by IC. Payments shall be remitted to a separate account only, which shall be advised separately. All bank

fees have to be paid by the sender.

6.2. In the event of default on the part of the Client, the Organiser may charge interest payable on arrears at the rate of 5 % p.a. above the basic interest rate in force at the time of default. So far as only

businessmen are involved in the legal transaction, interest payable on arrears will be at 8 % p.a. above the basic interest rate in force at the time of default. If IC is in the position to prove a higher

damage caused by delay, it may claim these. The Client is, however, entitled to prove that no or a minor damage has been caused by the delay. If the Client is a businessman, he shall be obliged to

pay the interest stated in the first sentence of this sub-clause within two weeks of dispatch of the invoice without a reminder being necessary.

6.3. The Client may only set off against amounts due to IC according to the advertisement contract such claims and only exercise a right of retention in relation to such claims as are either undisputed or

legally effective.

7. Default and limitation of liability

7.1 In case of force majeure or other reasons beyond the control of IC (e.g. blackout/disruption of the communications network, computer breakdown of a third party, breakdown of the AdServer not

longer than 24 hours) IC assumes no liability for the publication of the advertisement.

7.2 If - due to reasons beyond the control of IC - the event cannot take place or must be cut short, there is no claim for reimbursement or the compensation of other (economic) loss.

7.3 Claims for damages from positive breach of obligation, negligence in contracting and tort are excluded as long as the Organiser, his legal representative or his vicarious agents have not acted with

intent or gross negligence and as long as there is no violation of essential contractual obligations. Claims for damages due to impossibility of performance and delay in the event of slight negligence

are limited to the reimbursement of the foreseeable damages. Liability for such damage and bodily harm is also excluded unless the Organiser is guilty of intent or gross negligence.

7.4 Claims for damages brought against the Organiser due to breach of contractual or quasi-contractual obligations and in tort must be enforced through court proceedings within the exclusion period of

six months. The exclusion period begins from the point of notification, this however being from the end of the event at the latest. The exclusion period does not apply for claims for damages due to

deliberate breach of duty or law.


8.1. Each contractual party is entitled to terminate the contract for good reason without notice. Good reason is present in particular, if

a) the other contractual party culpably breaches the essential contractual obligations incumbent upon them and the breach is not remedied within a reasonable period of time despite a warning. A

previous warning is not required if it has no purpose or the contractual party entitled to the termination is not reasonable;

b) the other contractual party culpably breaches legal provisions which are directly or indirectly significant in order to execute this contract. The contractual parties agree that sufficient suspicion of

a culpable breach constitutes sufficient good reason;

c) the request for the opening of an insolvency procedure on the assets of one of the contractual parties is made.


8.3 If a contractual party is responsible for termination without notice for good reason, it is obliged to make restitution for the services received from the other contractual party. It is not, however,

entitled to reclaim the services it provided. If the contractual party obliged to make restitution is unable to do so due to the nature of the service(s) obtained or for any other reason, it must

reimburse the market-standard value of the services received. The contractual party entitled to termination without notice retains the right to claim for further damages.

9. Composition of damages

9.1. Should the Client rescind the agreement without due justification or should IC rescind the agreement for reasons to be found in the person of the Client, IC may calculate a lump sum for damages

incurred as a result of the rescission and invoice the Client accordingly. The lump sum shall amount to

80 % of the total fee according to the available current price list in case of rescission within four weeks prior to the publication of the advertisement,

50 % of the total fee according to the available current price list in case of rescission within three months prior to the publication of the advertisement,

25 % of the total fee according to the available current price list in case of rescission at any previous date.

9.2. Should the damages actually incurred be greater, IC may claim for the greater amount. Should the Client prove that the damages are less than the lump sums, a correspondingly reduced amount

shall be payable.

9.3. In case of contributions in kind/countertrades the actually arising costs for procuring a replacement will be used as calculation basis.


10.1. All declarations made in connection with this agreement must be submitted in writing or electronic written format and will be in force when confirmed in writing by IC or the Client.

10.2. Should any provision of these Terms and Conditions of Business or other agreements between the parties be or become void, this shall not affect the validity of the remaining provisions. It is agreed

that instead of the invalid provision a valid condition shall be accepted which comes nearest to the intended economic purpose.

10.3. German Law shall apply to all contracts between IC and the Client.

10.4 Should the Client be a businessman or not have any place of general jurisdiction within the Federal Republic of Germany, the place of jurisdiction shall be Freiburg, Germany. IC and the Organiser

represented by IC shall also be entitled to institute legal proceedings against third parties at their place of general jurisdiction or at any particular place of jurisdiction which may already exist.


General Terms and Conditions for

Marketing Services and Support Services (sponsoring) for Events

1. Preamble

1.1. The company Intercongress GmbH organises events in its own name and on behalf of

congresses and conferences etc. The Organiser will be published in the printed material of the

event. In case Intercongress GmbH is not the Organiser of the event, the Organiser shall be

represented by Intercongress GmbH, Wilhelmstr. 7, 65185 Wiesbaden, Germany (hereinafter

"IC") for the purposes of concluding and amending the agreement and exercising dispositive

rights as well as performance under the agreement.

1.2. Sponsor services shall be rendered exclusively on the basis of these General Terms and

Conditions of Business. They shall also apply for the participation of the sponsor in future

events by the Organiser if it is also represented by IC in this regard. The conditions of the

supporting company which deviate from these terms and conditions or which contradict them

shall not be accepted, not even if the Organiser performs his services without further

reservation.

1.3. The house rules, index of goods and the organisational and technical regulations of the event

location are also part of the contract.

2. Offer and conclusion of contract

2.1 The Organiser is the holder of rights to the event. The sponsor is interested in granting

advertising possibilities for this event. IC shall make a decision (after discussion with the

Organiser where necessary) on the approval of a sponsor. There is no entitlement to approval.

2.2. The event is primarily open to manufacturing companies. Distributors and importers may not

be authorized as Sponsors unless they are able to produce evidence of having exclusive sales

rights for the Federal Republic of Germany. In case that the Client has not fulfilled these

prerequisites, the Organizer may rescind the Agreement.

3. Sponsor services

3.1 The marketing or support service must comply with general regulations, in particular

competition law and good practices. There may not be any visual irritations, acoustic irritations

or traffic obstructions. The sponsor alone is legally responsible for this.

3.2 Cash payments

a) Should the sponsor have undertaken to pay the Organiser a one-time monetary amount plus

any VAT accrued, this payment is due upon IC issuing an invoice with a deadline for payment.

The payment must be made solely to the special account indicated on the invoice.

b) The Organiser is entitled to default interest on the amount due in each case in the amount of

8% over the respective basic interest rate in the event of payment default. The assertion of

further damage is not hereby excluded.

c) The sponsor may only offset such claims against the claims of the Organiser from the

contract and may only assert a right of retention with regard to such claims that have neither

been established to be uncontested nor been confirmed by a court of law.

3.3. Benefits in kind

a) Should the sponsor have undertaken to provide the event with advertising, this must be

delivered by the sponsor at his own expense to the place of the event unless otherwise

determined. The sponsor is responsible for the timely provision of the materials promised.

b) The Organiser and IC are not obliged to take precautions against the loss or damage of

goods submitted by the Client.

c) The agreed advertising fee is due for payment within the period set in the invoice.

3.4. Services

a) If the sponsor has undertaken to provide the visitors with food and drink, he is obliged to

provide evidence of the organisation and execution thereof upon the request of IC as

stipulated in the contract. IC can demand the submission of the order and order confirmation.

The same applies if the sponsor has assumed travel/accommodation costs, the conference fee

and, where necessary, a fee for the speakers/participants as well as costs for transport

including costs for appropriate transport insurance.

b) The sponsor is responsible for the proper function, safe use and roadworthy installation of

the technical equipment he provides for the event. The sponsor shall ensure the timely delivery

and installation of the equipment and is responsible for their operational capability throughout

the event.

3.5. If the sponsor has commissioned third parties with the duties entrusted to him, he is liable for

the third parties carrying out the duties in compliance with the contract.

3.6. Both the sponsor and the Organiser will mutually and directly inform each other of all

circumstances which could be important for the execution of this contract.

3.7. The realisation of the communicative goals pursued by the sponsor by entering into this

contract has no influence on the Organiser’s claim to remuneration unless it has culpably

hindered or impeded their achievement through the violation of essential contractual

obligations or through gross negligence.

3.8. The rights and obligations as well as any claims from this contract are only transferable upon

prior written consent from the other Party or the respective debtor of the claims.

4. Prices

4.1. For marketing services, the current price list for each event applies exclusively.

4.2. Any costs incurred by cooperation partners are forwarded by IC in their full amount to the

Client.


5.1. Should the event not take place from the very beginning due to force majeure, no service must

be rendered by any Party.

5.2. Should an event be cancelled, cut short or rescheduled to a new date due to force majeure or

for good reason, IC is obliged to inform the sponsor immediately. The sponsor has the right to

withdraw from the contract within two weeks of receiving this notification. Any payments the

sponsor made in advance are reimbursed provided they cannot be offset against the claim for

partial services rendered.













6.2. Moreover, the sponsor is in particular entitled to a right to terminate the contract without

notice for good reason if the Organiser’s essential advertising service provided for in the

contract is prohibited after the decision by an arbitrating authority or a court or proves

itself to be inadmissible due to legal regulations or professional law. In this case, the

sponsor is however not entitled to a claim for restitution against the Organiser.









7. Damages

Should the Organiser or IC withdraw from the contract for a reason for which the sponsor

is responsible, the sponsor is obliged to pay damages.


a) For benefits in kind with advertising effect


the agreed fee and the value of the benefits in kind is due.






damages. Should the sponsor prove that the damages are lower than the flat-rate

amounts, he is to pay an accordingly reduced amount.

b) For special benefits in kind and services, damages are calculated according to the

actual costs incurred for procuring the replacement which is to be organised,

compensation and the organisational effort incurred.














9. Final provisions

9.1. Declarations which have been made with reference to this contract must be made in

writing and are only applicable if they have been confirmed in writing by IC or the

Organiser.

9.2. Should a provision of these Terms and Conditions or of the other agreements between

the Parties be or become ineffective, the effectiveness of the other provisions remain

unaffected. In place of the ineffective provision, an effective condition is deemed as

agreed which comes closest to the intended economic purpose.


9.4. Should the Client be a businessman or not have any place of general jurisdiction within

the Federal Republic of Germany, the place of jurisdiction shall be Freiburg, Germany. In

addition, the Organiser and IC shall also be entitled to institute legal proceedings against

the Client at his place of general jurisdiction or at any particular place of jurisdiction

which may already exist.

Intercongress GmbH 2015

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