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VISIONING AND THE STRATEGIC PLANNING PROCESS: JOURNEY SO FAR. Essien Abel Essien Director, Strategic Planning ECOWAS Commission. Content Page. Objectives of the Town Hall session ECOWAS Vision 2020 Linking the Vision to our role SPU’s Strategic Mandate What we need to do - PowerPoint PPT Presentation
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Essien Abel EssienDirector, Strategic Planning ECOWAS Commission
VISIONING AND THE STRATEGIC PLANNING PROCESS: JOURNEY SO FAR
1. Objectives of the Town Hall session
2. ECOWAS Vision 2020
3. Linking the Vision to our role
4. SPU’s Strategic Mandate
5. What we need to do
6. Best Practices vs. the Current Reality of the Commission
7. So where are we now?
8. Development of the 2010-2014 Strategic Plan
9. Pyramids of Success and Translation
10. Role of Staff
• To communicate the ECOWAS Vision 2020
• To communicate the strategic planning process
• To indicate the role of each individual within the pyramids of success and translation developed as backbones to the strategic development process
• To examine critical success factors for achieving an efficient implementation of the strategy
• To ensure a participatory approach in the implementation of the strategic plan
• To create a borderless, peaceful, prosperous and cohesive region, built on good governance and where people have the capacity to access and harness its enormous resources through the creation of opportunities for sustainable development and environmental preservation
KEYWORDS
• Borderless
• Peace
• Prosperity
• Cohesion
• Good governance
ENABLERS
• Access
• Harnessing
• Creation of opportunities
OBJECTIVES
• Sustainable development
• Environmental preservation
KEYWORDS
Borderless
Peace
Prosperity
Cohesion
Good governance
Trade Dept. etc.Political Affairs, Peace & Security Dept. etc.
All DepartmentsMacroeconomic Dept., Human Development Dept. & Gender Dept. etc.Political Affairs, Peace & Security Dept., ECOWAS Court of Justice, and Parliament, etc.
ENABLERS
Access
Harnessing
Creation of opportunities
Infrastructure Dept. etc.All Departments
Macroeconomic Dept., Human Development Dept. etc.
WHO ADMINISTERS AND PAYS FOR THE PROCESSES?
Administration & Finance Dept.
MANDATE 1
Formulate a regional strategy based on regional integration and aligned with the development agenda of the NEPAD Framework
MANDATE 2
Ensure conversion into operational, sectoral, regional and national programs
MANDATE 3
Develop a detailed regional strategic plan indicating key implications and strategic options for implementation
MANDATE 4
Develop short/medium and long term work plans
MANDATE 5
Develop a mechanism for facilitating coordination of the Commission strategic plans in collaboration with the Commissioners and Directors.
How are we going
to do this?
We need to be clear about the objectives of ECOWAS region/Commission
Allows us to consciously be responsive to the demands of the Communitiy
We need to appreciate the resources we have available to meet these objectives
• Determine our main strategic mandate
• Determine our strategic vision & mission
• Carry out a SWOT analysis to appreciate our strengths and identify our obstacles
• Define our critical issues
• Decide what resources are required
• Define goals and intermediate and short-term objectives
• Develop a strategy profile for the future
• Draw an action timetable
Strategy lies in making the tough decisions about what is most important to achieving success.
What we need to do
BEST PRACTICES
Decentralized planning system
Large workforce to address competing pressures
Modern IT Infrastructure
Knowledge-Based Institution
Community Projects
Project Generated Funds
CURRENT REALITY
Low Capacity to Decentralized
Lack of Competencies/Prioritizing
Financial Resources/Knowledge
Meeting-Based Institution
Absence of Projects
Donor Dependency
The region has adopted the 2020 Strategic Vision which sets out a clear strategic direction
So where are we now?
Other plans such as the Capacity Building Plan, Communication Plan etc. to support and announce the strategies are being developed
We have commenced the preparation of the medium term action plan that will define the activities under the Strategic Plan
The 2010-2014 Strategic Plan has been submitted to Management
We are clear about our main strategic mandate, vision and mission
We have aligned the strategic plan with the 2020 Vision
We have started defining the programs/projects/ activities under the Strategic Plan
Established an Institutional Framework Arrangement
Development of the 2010-2014 Strategic Plan
• Management Committee
• Strategic Planning Steering Committee
• Strategic Planning Operational Committee
• Participatory Approach
• Ownership
• Acceptability/Commitment
• Stakeholders Confidence
Defined a clear process strategy
Documented and submitted Draft 0 Version of the Strategic Plan
Develop an Action Plan
Communicate Strategic Plan to internal and external customers
Develop Capacity Building Plan having identified capacity gaps
Institute a planning and programming system within a program planning cycle
• ECOWAS Commission Agenda
• Mission
• Core Values
• Environmental Scan
• Strategic Framework
• Implementation Strategy
• Identify Short Term, Medium to Long term planning issues
• Integrate into a multi-year budgetary framework
• Develop a capacity building plan
• Monitoring and Evaluation System
• Supportive ICT infrastructure
• Implementation Review Reports
• Midyear Execution Report
• President’s Annual Review Reports
Activities
Details• Set up
different Stakeholder Forums
Pyramid of Success
VISION
MISSION
STRATEGY
CAPABILITIES
ARCHITECTURE
How should we structure our capabilities to realize value and work efficiently as an organization?Our capabilities can be structured into 3 key sub-architectures: Processes, Technology and Organization
Where are we going?A borderless, peaceful, prosperous and cohesive region, built on good governance, and where people have the capacity to access and harness its enormous resources through the creation of opportunities for sustainable development and environmental preservation.
What are we here to do?Coordinate all activities leading to the promotion of cooperation and integration among member states in order to raise the living standards of its people, by enhancing their capacity to access and harness resources, maintain political and economic stability, through the pursuance of sound economic management and good governance, and adopting dialogue as a means of fostering relations among member states.
How are we going to achieve this?...What plan should we follow?...How do we know when we have met our goals?...How do we keep on track?
Good Governance
Processes
Good Governance
Institutions
Technology
Facilities
Funding
Organization
Culture
People
How do we do this?The methods and tools necessary to achieve our mission. It involves preparing the best way to respond to the circumstances of the organization's environment, whether or not these circumstances are known in advance
Pyramid of Translation
PROGRAMS /PROJECTS
FINANCE (management)
PEOPLE MGMT SYSTEM
ICT FACILITIES CULTURE
PROCESS MANAGEMENT SYSTEM
FINANCE (mobilization of resources)
ECOWAS VISIONSTART POINT of Delivery to ECOWAS Citizen
END POINT of Delivery to ECOWAS Citizen
A process management system defines how a business operates and the way in which it delivers value to both to its internal and external customers.Processes involve both manual and automated activities, and integrating these activities into a seamless and harmonious flow provides process excellence and competitive/cost cutting advantages.
CON
TROL SYSTEM
(Components – M
&E, AU
DIT, ICT etc.)
Business Rules/Authority Limits/
Operations Manual
Having defined the vision, finances must be sourced in-house and through external channels to translate the vision into reality.
These are key drivers of an effective process management system as they continuously ensure that the right people occupy the right positions, and they possess the right tools to carry out their duties.
There is a need to ensure that only viable programs/projects (aligned to the vision) are embarked upon, internal resources are properly directed for effective implementation, and resources are properly managed to ensure program/project sustenance over time.
Programs/projects can only be successfully delivered to ECOWAS citizens within an established program management framework.
Ownership/Responsibilities
Business Process Manual
Reports
DataForms
Key Performance Indicators
Automation Support
Managing the financial resources for the programs and projects
ECOWAS CITIZENS
Our Role in the Implementation of the Strategic Plan