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eSHARS Training. Presented by: Sheena Joslyn Provider: Medicaid Finance and Consulting Services (HISD) WEBSITE: eSHARS.com. OVERVIEW. Booklet Pages Logging in Step-by-Step Instructions Screen Shots. Website Example-After Login. UserID = email address Login = resetschool 5 Tabs - PowerPoint PPT Presentation
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Source: MFCS, a division of the Houston Independent School District
eSHARS TrainingPresented by: Sheena Joslyn
Provider: Medicaid Finance and Consulting Services (HISD)
WEBSITE: eSHARS.com
Source: MFCS, a division of the Houston Independent School District
OVERVIEW Booklet Pages Logging in Step-by-Step Instructions Screen Shots
Source: MFCS, a division of the Houston Independent School District
Website Example-After Login
Source: MFCS, a division of the Houston Independent School District
Booklet Pages & Logging In
UserID = email addressLogin = resetschool5 Tabs
◦Birdville = Live data◦Training = Fake data
Booklet page 23◦ Page 37 = IMPORTANT
remindersCommunication
1. Add a Visit from Scratch
2. Review Pending Approval of Visits
3. View your Visit History
4. View Student Info.5. View Student Logs6. Add a New Student7. View my caseload
Source: MFCS, a division of the Houston Independent School District
Website Example-Training Tab
Source: MFCS, a division of the Houston Independent School District
Website Example-Visit Tab
1. Caseload
2. Service
3. What would you like to do
Source: MFCS, a division of the Houston Independent School District
Building Your Caseload
“View My Caseload” (on right side)..allows to add students to caseload
Place checkmark next to students you need in your caseload
Pages of students, scroll to bottomRemoving a student, right side of screen,
place a checkmark next to their name and click “Remove”
Click “close”
Source: MFCS, a division of the Houston Independent School District
Website Example-Caseload
Expands
Source: MFCS, a division of the Houston Independent School District
Website Example-Added Students
Source: MFCS, a division of the Houston Independent School District
1. Add A Visit From Scratch
Highlight student and choose service◦ In this example we’re creating a Speech Evaluation Service
“Add a Visit From Scratch” (3rd box)Choose: Location, Date, Visit Start Time,
and Length of visit“Next”Next screen = 2 questions
◦ Before this Evaluation, was this Student Special ED?◦ After this Evaluation, will this Student be Special ED?
“Create”
Source: MFCS, a division of the Houston Independent School District
Website Example-Speech Eval.
Website Example-Speech Eval.Source: MFCS, a division of the Houston Independent School District
If you answer “No” = don’t bill
Evaluations only billable if the student has an existing Special Ed. label or qualified for one.
Source: MFCS, a division of the Houston Independent School District
Website Example-Speech Eval.
Source: MFCS, a division of the Houston Independent School District
Website Example-Therapy Session
Source: MFCS, a division of the Houston Independent School District
Website Example-Therapy Session
2. Review Pending Approval of Visits&3. View Your Visit History
Highlight Student from caseload
“Review Pending Approval of Visits” (3rd box)
Choices:◦Ready To Bill◦Reviewed but Failed◦Review Later
“Save “
Highlight Student from caseload
“View Your Visit History” (3rd box)
Source: MFCS, a division of the Houston Independent School District
Source: MFCS, a division of the Houston Independent School District
Website Example-Pending Approvals
Source: MFCS, a division of the Houston Independent School District
Website Example-Visit History
Source: MFCS, a division of the Houston Independent School District
4. View Student Information
Tabs are:◦ Visit History◦ Log ◦ ARD History◦ Medicaid History◦ Campus History
Visit History (Delete, View, and change billing status)*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status
Log (Keep track of why services weren’t performed and ARD hours completed)
ARD History (Modify and/or Add an ARD)*CAUTION: There may be services already present that need
to stay within the active ARD*The ARD date can overlap the most recent ARD, but cannot
overlap an existing Visit
Source: MFCS, a division of the Houston Independent School District
Website Example-Student Info.
Source: MFCS, a division of the Houston Independent School District
Website Example-Log Tab
Source: MFCS, a division of the Houston Independent School District
Website Example-ARD History
CAUTION!!
Source: MFCS, a division of the Houston Independent School District
5. View Student Logs
Source: MFCS, a division of the Houston Independent School District
Reminders
Communication via phone or BISD emailAdd students via Sheena Joslyn“Help” onlineParental consentView pending visitsSetup a billing scheduleMake sure student has ARD/IEP
Website Example-Help TabSource: MFCS, a division of the Houston Independent School District
Troubleshooting & Email to HISD
Contacts
Sheena Joslyn◦(817) 547-5735◦[email protected]
Misty Brown (Alternate)◦[email protected]
Houston ISD◦(800) 381-6334◦[email protected]
