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AGENDA We Will Discuss: Goals for the review process Current Review Status Steps in the Review Process And Will Answer Questions
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ESEA FLEXIBILITY RENEWAL REVIEW
PROCESS MAY 6, 2015
RENEWAL REVIEW PROCESSOVERVIEW
AGENDA
We Will Discuss: Goals for the review process Current Review StatusSteps in the Review Process And Will Answer Questions
OVERARCHING GOALS FOR RENEWAL PROCESS
1.Provide clear and timely feedback2.Reduce the amount of back-and-
forth between ED and States3.Appropriately identify and involve
key people from ED and the SEA at the right time during the process
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RENEWAL REVIEW PROCESS – CURRENT STATUS
SEAs updated their approved ESEA flexibility requests by responding to the renewal guidance and providing additional information
March 31, 2015 - 36 states submitted renewal requests – which are currently under review
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RENEWAL REVIEW PROCESS There are 3 structured touch points with ED
1. Completeness Check (some of these have taken place) - Call with OSS State Program Officers to discuss:a. Specific items that are missing, particularly
those that may take more time to completeb. Specific items that need clarification in order to
complete the review.2. Staff Call plus Email - between each SEA and OSS
staff to discuss areas for revision or follow-up (call followed by email)
3. Web-Ex with Conference Call - between SEA leadership and SEA staff and Department leadership and OSS staff to discuss areas for revision or follow-up to result in final version of renewal request.
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ESEA FLEXIBILITY RENEWAL REVIEW PROCESS
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1. States submit ESEA Flexibility Renewal Requests
2. Department staff review submissions
3. Possible call with ED staff to discuss missing info and clarifications
4. Staff level feedback call to discuss issues that need to be addressed and clarifications needed
5. Email follow up to summarize issues from staff-level call
6. WebEx with conference call
7. ESEA FlexRenewal Requests decision
STEP 1:COMPLETENESS CHECK
ACTIONS FOR STEP 1: COMPLETENESS CHECK
If you have any questions or concerns, feel free to contact your program officer.9
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Please Submit Questions
REGARDING STEP 1 VIA CHAT BOX
STEP 2:STAFF CALL PLUS EMAIL
ACTIONS FOR STEP 2: STAFF LEVEL FEEDBACK CALL PLUS EMAIL
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Please Submit Questions
REGARDING STEP 2 VIA CHAT BOX
STEP 3:WEB-EX WITH
CONFERENCE CALL
ACTIONS FOR STEP 3: WEB-EX WITH CONFERENCE CALL
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SUGGESTED WEB-EX PARTICIPANTSState Education
AgencyU.S. Department of
EducationState Chief or designee* ED Senior LeadershipESEA Flexibility Contact Other OSS Leadership, as
needed SWD Representative State Program Officers
EL Representative ED Representatives from (OSERS, OPEPD, OCR, OELA)
Any representative deemed appropriate for input regarding the identified issues
IT Support
IT support *Designee with decision-making authority requested16
ACTIONS FOR STEP 3: AFTER THE WEB-EX Following the Web-Ex conference call,
SEAs will submit a revised redline version of their request.
ED deliberation on final submission SEA will be asked to submit clean
request SEAs will receive formal notification
through a letter from the Assistant Secretary.
Once approved requests will be posted on ED’s website.
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DISCUSSION
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