Erasmus + Project No 561586-EPP-1-2015-1-RS-EPPKA2 …rewbc.ni.ac.rs/wp-content/uploads/2016/12/Annual-report-final-University-of-Montenegro.pdfAuthor/s of the deliverable Olivera

EnhancementofHEResearchPotentialContributingtoFurtherGrowthoftheWBRegion

(Re@WBC)

Erasmus+ProjectNo561586-EPP-1-2015-1-RS-EPPKA2-CBHE-JPEnhancementofHEResearchPotentialContributing

toFurtherGrowthoftheWBRegion(Re@WBC)

WORKPACKAGE4.QUALITY

Ref.No.andTitleofWorkpackage 4.3-4.4 Re@WBC reporting

TitleofDeliverable: Re@WBC reporting form

Institution: UniversityofMontenegro

Author/softhedeliverable OliveraPopovic,DraganaCvetkovicIlic

DisseminationLevel Internal

DearPartners,PleaseusethisformfortheannualreportontheprogressofWPswithinyourinstitutions,aswellasforyourinternalqualityassuranceprocedures.Withbestregards,Re@WBCProject'sSteeringCommittee


(Re@WBC)

2 QualityControlandMonitoringManuel

INSTITUTION UniversityofMontenegro,UoMWP1.PreparationfortheHRresearchmanagementreform1.1.ResearchpotentialatWBCuniversitiesmappedStartdate 15.12.2015Enddate 14.03.2016.

Descriptionoftheactivitycarriedout

ThepartnersweretoprovideadetailedanalysisofthecurrentstateoftheHEresearchpotentialatWBPuniversities.Tofacilitatethisprocess,eachoftheWBCuniversitieswasexpectedtohandintoUniversityofNisafilledinquestionnaire,carefullydesignedtomapalltherelevantdata(suchasthenumbersofresearchersperresearchtitles,datarelatedtotheelectionproceduresandtheirtransparency,datarelatedtocareerandresearchcentersandEthicalcommittees,etc.).Theresultsoftheanalysisweretoserveasthestartingpointforfurtherdevelopmentoftheprojectactivities.AtthismomentUoMcouldonlypartiallyrespondtothetaskduetoanoverbookedscheduleofitsmanagementwhichwasinvolvedintherestructuringoftheuniversityandaccreditationofnewstudies.

Specificandmeasurableindicatorsofachievement

ThequestionnaireisnowfilledinandsubmittedtotheCoordinator.Weexpectafeedback.ItwouldbeusefulifwewereprovidedthecomparativeanalysisofthestateoftheaffairsinthiscontextatotherWBuniversitiespartnersintheproject,forthepurposeofcreatingamoreeffectivestrategyandasuccessfulapplicationfortheHRS4R.

Plannedresults

SuccessfullyapplyingfortheHRS4R.

INSTITUTION UoMWP1.PreparationfortheHRresearchmanagementreform1.2.ReviewofHRstrategiesatEUpartnersStartdate 15.12.2015.Enddate 14.07.2016.


TheWBpartnersweretogaininsightintothecurrentHRmanagementstrategiesatEUuniversities.ThiswasaccomplishedthroughthreemeetingsorganizedbytheEUuniversities,atwhichEUexpertspresentedtheirexperienceswiththeprocessofenhancementoftheHEresearchpotentialandgiveusefuladvice.


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QualityControlandMonitoringManuel 3


UoMparticipatedat:• TrainingatthePolitechnicodiTorino,March2016,Marija

KrivokapićandAleksandraBanjević• TrainingattheUniversityofLiege,April2016,Marija

Krivokapić,"UniversityofMontenegro(development,organization,units,internationalrelations)"

• TrainingatCoventryUniversity,June2016,VanjaVukićevićGarićandJovanaĐurčević,"WORKPACKAGE5DISSEMINATION:raisingawarenessfortheroleandsignificanceofimplementingHRS4R"

Plannedresults

AcquaintancewiththeEUpartners'experienceswiththeprocessofenhancementoftheHEresearchpotential.


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INSTITUTION UoMWP1.PreparationfortheHRresearchmanagementreform1.3.ComparativeanalysisStartdate 15.12.205Enddate 14.09.2016.


Basedontheinformationpresentedatthethreemeetingsorganized(1.2),adetailedcomparativeanalysiswastobemadebytheUniversityofNis,followedbyalistofremarkspertainingtotheidentifiedgaps,andalltheresultingconclusionsweretobedistributedtoeachoftheWBpartneruniversities.Thisactivitywastohelpallthepartneruniversitiestogainbetterinsightintothecurrentstateofaffairsandpreparemoreadequatelyfortheupcomingprojectactivities.


Plannedresults

INSTITUTION UoMWP1.PreparationfortheHRresearchmanagementreform1.4.ActionplansforHEmanagementreformStartdate 15.12.2015.Enddate 14.10.2016.


EachoftheWBPuniversitiesindividuallywastodesignanactionplanforHEmanagementreforms,basedonthecomparativeanalysis,withthepurposeofenhancementoftheHEresearchpotential,andforapplicationofHRS4R.Theactionplanswerethentobepresentedtotheuniversities'rectoratesandconsequentlyadopted.


UoMdidnothavetheactionplandesigneduptothismoment.

Plannedresults

Inthenearfuture,UoMwilldesignanactionplanforHEmanagementreforms,basedonthecomparativeanalysis,withthepurposeofenhancementoftheHEresearchpotential,andforapplicationofHRS4R.TheactionplanswillthenbepresentedtotheUoMRectorateandconsequentlyadopted.


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INSTITUTION UoMWP1.PreparationfortheHRresearchmanagementreform1.5.HRofficesandcentersequippedStartdate 15.12.2015.Enddate 14.01.2017.


SuitableequipmentwastobepurchasedandinstalledatHRofficesandcentresandputindisposalofboththeCDCstaffandresearchers,aswellasappropriateplagiarismsoftware,whichistobeusedbyEthicalCommitteemembers,supervisors,andreviewers,withthepurposeofreducinginstancesofplagiarisminresearchthathavereachedgraveproportionsintherecentyears.


Suitableequipmentispurchasedandinstalled,includingtheanti-plagiarismsoftware.PurchasingICTequipmentforHRofficesandcentersinUoMisrealizedthroughtwodifferenttenders.ThefirsttenderwasdoneforICTequipment,thesecondoneforplagiarismdetectionservice.BeforetheFirstCalltenderwaspublished,followingdocumentswereprepared:

• Noticetobiddersintheprocessofunifiedprocurementofequipment.

• Tenderdocumentationforunifiedprocurementofequipment.Thisdocumentscontainnecessarydocumentationsandformswhichbiddershadtofill.

• Callfortender.

Requestforsubmittinghasbeendelivered(electronically)on12.05.2016.Threeofferhasarrived.BasedontheofbidsreceivedforICTequipment,thetendercommissionhasmadeadecisiononawardingthecontract.Suppliersthatareawardedcontractsaredeliveredequipmentontime.Requestforsubmittingbidsnumber01/4-3883/2hasbeendelivered(electronically)on15.12.2016.UntilDecember30thweonlyoneofferhasarrived.Basedontheofbidsreceivedforplagiarismdetectionservice,thetendercommissionhasmadeadecisiononawardingthecontract.Currentlythecontractwiththecompanythatwasawardedthecontractispreparing.

Plannedresults Achieved.

INSTITUTION UoMWP2.Excellentuniversityfortheresearchers2.1.UniversitycentersandHRofficesreinforcedStartdate 15.08.2016.


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Enddate 14.07.2017


ConcretebylawsatWBCuniversitiesareadoptedwiththepurposeofimprovingthestatusofresearchersandbringingtheuniversityclosertothemoredevelopedEUHEinstitutions,byimplementingtheprinciplesofthehumanresearchstrategy.Adoptionofthesebylawswillregulatetheissueoftheresponsibilitiesoftheexistingcentersandoffices,andenhancethemtowardsbetterservicetoresearchers.Atthesametime,thebylawswillensuresustainabilityoftheprojectresults,beingregulationspermanentlyimplementedintheuniversitysystemforthegenerationsofresearcherstocome.


Plannedresults Implementationofthesuggestednewbylaws.

INSTITUTION UoMWP2.Excellentuniversityfortheresearchers2.2AdministrativestaffcompetencesimprovedStartdate 15.08.2016Enddate 14.12.2016


36 members of administrative staff (4 persons from each WBPuniversity) were informed about the C&C principles. A startingsupposition is that in theWBC region the principles of the code ofconduct for researchers and charter for their employers is not wellknown. For that reason, a training was organized by experiencedtrainers to improve administrative staff competences in the field ofC&Candprovidethemwithnecessaryskillsandknowledgetobetterandmoreefficientlyhandleresearchers’careerdevelopmentissues.


TwoadministrativerepresentativesofUoM,BožidarkaNikčevićandJelenaStriković,werepresentatthetrainingofadministrativestaff,UniversityofNoviSad,September2016.

Plannedresults

MorecompetentacademicstaffwhoareabletoacquainttheresearcherswiththeimplementationoftheCharterandCodethroughthe“HRExcellenceinResearch”process,andgenerallyraiseawarenessonthematter.

INSTITUTION UoM


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WP2.Excellentuniversityfortheresearchers2.3.UniversitymanagementseducatedontheC&CimplementationStartdate 15.08.2016.Enddate 14.04.2016.


Tomaketheuniversityanexcellentenvironmentfortheresearcher,itisbelievedtobenecessarytoeducatethemanagementaboutthesignificanceofimprovingthepositionofhumanresearchpotential.ItwasplannedthatrepresentativesofthemanagementboardsbeeducatedbyEUexpertsontheimplementationoftheCharterandCodethroughthe“HRExcellenceinResearch”processataseminarwhichwillberealizedincooperationwiththeHRexpertsfromtheUniversityofNis.Fromeachuniversityatleast2representativesofthemanagementboards(therectorandavicerector)weretoparticipate.TheywereexpectedtomakethemselvesbetterfamiliarwiththeprinciplesandbenefitsofCharterandCodethroughthe“HRExcellenceinResearch,”sothattheyaremorereadytogivethenecessarysupporttocertainprojectactions,totherealizationofwhichtheirsupportisessential(suchasadoptionofbylaws).


NoneoftheUoMrepresentativeswerepresentatthemeetinginBelgradeinJune2016.Nevertheless,theUoMrepresentativesareacquaintedwiththeprinciplesandbenefitsofEuropeandocuments.

Plannedresults

TheUoMmanagementisreadytogivethenecessarysupporttocertainprojectactions,totherealizationofwhichtheirsupportisessential(suchasadoptionofbylaws).

INSTITUTION UoMWP2.Excellentuniversityfortheresearchers2.4HRS4RstrategycreatedandadoptedatpartneruniversitiesStartdate 15.01.2016Enddate 14.10.2017


Alreadyinthefourthmonthofthedurationoftheproject,ateachoftheWBpartneruniversitiesaworkgroupistobeformedandchargedwiththetaskofdesigningaHRS4RstrategyandpresentingittotheRectoratesandSenates.IntheinitialphaseofitsworkitistoconsulttheEUpartnersandUNI,thathasalreadyadoptedHRS4R,concerningthemethodologyofadoptionofHRS4R,andlateronastheworkgroupdesignsit,itwillactivelymakeuseofthecomparativeanalysis(whichisplannedin1.3)aswellastheexperiencesoftheEUpartnersrelatedtotheproblemsofovercomingthedifficultiesthatarelikelytopresentthemselvesduringtheprocess.InviewofthepositivedispositionoftherectoratesofalltheWBPuniversitiestowardsbringingtheiruniversitiesclosertothehighlydevelopedEUuniversities,itisstronglyexpectedtoreceivetheirendorsementfortheadoptionofthestrategy.


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UoMisworkingonmappingtheresearchpotentialandconditionsandwillbesoonreadytoorganizeaworkgroupforthedevelopmentofHRS4R.

Plannedresults

TheUoMmanagementisreadytoendorsethestrategythatwillbecreatedsoon.


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INSTITUTION UoMWP2.Excellentuniversityfortheresearchers2.5.TrainingtrainersStartdate Enddate 14.02.2017.


Inordertohaveafirmlyestablishedpractice,thatwillcontinuetoliveonalsoaftertheterminationoftheproject,Re@WBCisorganizingtrainingsforresearchersonvariousimportanttopicssuchasresearchermethodology,teachingmethodology,writingresearchprojectproposals,inter-culturalcommunication,researchethicsandentrepreneurship,WBPprofessorswillbeappropriatelyeducatedbyEUexpertsandwillreceiveproperqualificationtoconductsuchtrainingsthemselves.Atotalof4trainingsaretobeorganized:thoseoninter-culturalcommunications,researcherethics,writingresearchproposal,willbeheldinBelgrade;thoseonresearchmethodologywillbeheldinLiege;thoseonsoftskillsandentrepreneurshipwillbeheldinTorino;thoseonteachingmethodologyandmultidisciplinaritywasheldinCoventry.Atthesetrainings81researchersaretobetrainedintotal.


OnerepresentativeofUoM,JankoAndrijašević,attendedthemeetinginCoventry,December2016.ThreerepresentativesofUoMareplannedtoattendthemeetinginBelgradeinApril2017.

Plannedresults

UoMwillparticipateinthetrainingsforresearchersonthesaidtopicstoacquireappropriatelyeducatedprofessorswhowillcontinuetoconductsuchtrainingsthemselves.

INSTITUTION WP2.Excellentuniversityfortheresearchers2.6.PromotionproceduresimprovedStartdate Enddate 14.07.2017.


Bylawsregulatingpromotionprocedures,whichrankamongfactorsofmostimportanceasfarastheworkingofuniversitiesisconcerned,areimprovedatWBPuniversitiessoastoenableincreaseefficiencyandeffectivenessofthepromotionprocedures.Amongthespecificmeasurestakeninthisrespectisdesigningacommontemplateforevaluationreports.Inadditiontotheusualdatarequirements(suchaspublishedpapers,teachingexperience,etc.),thecommontemplateistoincludeasmandatorysomeothercurrentlynotevaluatedaspects(highlightedstrengthsandweaknessesofthecandidates,co-authorshipissues,mobilityexperiences,professionalskills,creativityandindependence,publicimpactandengagement).Also,theaveragetimeofdiplomarecognitionprocessisreduced.


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UoMreportedtotheactivityleaderonthepromotionalprocedurespracticedinMontenegro.

Plannedresults Promotionprocedureswillbeimproved.

INSTITUTION WP2.Excellentuniversityfortheresearchers2.7.PlagiarismmonitoringtoolsimplementedStartdate Enddate 14.03.2017.


AppropriateplagiarismmonitoringtoolsaretobeinstalledforusebyEthicalCommitteemembers,supervisors,reviewers,etc.soastofighttherecentincreaseofplagiarismpartlyduetoanoverproductionofresearchpapers.


TheAuthenticatesoftwareispurchasedandinstalledattheUoM.

Plannedresults

Throughtheirrespectivefaculties/departments,allresearcherswillbeinformedaboutthepossibilityofusingthisnewfeature,andthesoftwarewillbemadeavailableforusealsotojournalspublishedbytheWBPuniversities

INSTITUTION UoMWP2.Excellentuniversityfortheresearchers2.8.EthicalcommitteeproceduresimprovedStartdate Enddate 14.04.2017.


RelevantbylawsaretobecreatedandadoptedwiththepurposeofrenderingmoreefficienttheworkofEC,whichhassofarnotprovedtobeenoughsatisfactory.Atotalof36membersofEC(4memberspereachWBPuniversity)areeducated,throughatraining,byEUpartnerswhoserichexperiencewillvouchforitssuccessfulcompletion,soastoimprovethequalityofworkofEC.


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TherepresentativeoftheUoMECwerenotpresentatthemeetinginKragujevacduetosuddenunfavorablehealthissue.UoMsubmitteditsreporttotheactivityleaderabouttheperformanceandproceduresofourEC.Initsreport,UoM'sECdoesnotrecognizeanyfaultsinitsprocedures.

Plannedresults

Researchersarehavingbetterserviceandreceivingamoresatisfactoryresponsewhenitcomestosettingrighttheproceduresthattheyfindincorrectlyruninsomeway,orexercisingtheirrightsingeneral,andwillultimatelyproduceamuchbetterworkingenvironmentintheWBPuniversities,andalsoresultinhavingthebestofresearchersworkingthere.

INSTITUTION WP2.Excellentuniversityfortheresearchers2.9.CooperationwithscientificdiasporaestablishedStartdate Enddate 14.10.2018.


AlumninetworksarecreatedandexpandedandlinkstothemareaddedonwebsitesatallWBCpartneruniversities,withthegoalofincreasingcareeropportunitiesandimprovingresearchquality,andreinforcingcooperationwithscientificdiaspora,whichisundoubtedlyofenormousimportanceinbothofthementionedrespects.


Initsreporttotheactivityleader,UoMwrotethatithasnotyetestablishedanyformalconnectionswiththescientificdiaspora.

Plannedresults

UoMwillworkonlookingforthebestwaysofestablishingaformalconnectionswiththescientificdiaspora.


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INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.1.ResearcherstrainedonC&CandHRS4RStartdate Enddate 14.06.2016


900researchers(100perWBPuniversity)weretobemadefamiliarwiththeroleandsignificanceofC&CandHRS4Rthroughaone-dayseminar,thatwastobeorganizedateachoftheWBPuniversities,withtheintentionofraisingawarenessaboutthebenefitsofapplyingtheprinciplesimplementedinthestrategy.


TheseminarisheldattheUoMRectorate'sbuildingondecember26,2016.

Plannedresults

20researchersarefamiliarizedwiththeroleandsignificanceofC&CandHRS4R.

INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.2.WebpagesofferopportunitylinksStartdate Enddate 14.10.2018.


EmaildatabasesofallresearchersarecreatedatallWBPuniversitiesandthewebpagesontheuniversities'websitesofferopportunitylinks(jobvacancies,mobilityprograms,projectcallsetc.).Thiswillcontributetohavingamoreopenandeasieraccessofresearcherstoalltherelevantinformation,andtoregularlykeepingthempostedandontime.


UoMalreadyhasanemaildatabaseofallitsteachersandresearchers,whoare,thus,regularlyinformedaboutjobvacancies,mobilityprograms,projectcalls,etc.

Plannedresults

UoMwillcontinuewiththeactivitytoenableeasieraccessofresearcherstoalltherelevantinformation.


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INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.3.YoungresearcherstrainedonresearchmethodologyStartdate Enddate 14.06.2017.


1800youngresearchers(100perseminarateachWBPuniversity)aretobetrainedbyWBClecturesduringtwotwo-dayseminarsonresearchmethodology.


UoMhasalreadyintroducedthepracticeofregularlytrainingeachnewgenerationofresearchersonresearchmethodologyandwillcontinuewiththepractice.

Plannedresults

AhugeimpactonthequalityoffutureresearchwillalsobebeneficialforthewholeacademiccommunityofUoM.

INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.4.YoungresearcherstrainedinvariousskillsStartdate Enddate 14.01.2018.


Through two-day seminar, 225 researchers receive training by EUpartners’ experts in the following subjects: Project management;Writing research project proposals; Inter-cultural communication;Researchethics;Entrepreneurship.


UoMissending3representativestobere/trainedonwritingresearchprojectproposals;inter-culturalcommunication;researchethicsattheseminartobeheldinBelgrade,April2017.

Plannedresults

Researchersarebetterinformedabouthowtowriteresearchprojectproposals;howtoperforminter-culturalcommunication;andontheprinciplesofresearchethics.


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INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.5.TrainingonteachingmethodologyStartdate Enddate 14.01.2018.


1800membersoftheJuniorteachingstaff(100perseminarateachWBPuniversity)aretrainedduringtwoone-daytrainingsinTeachingmethodology.Thetrainingsareintendedtofacilitatethestartofteachingcareerstothejustelectedassistantprofessorsandgivethemappropriatesupport.


Plannedresults

INSTITUTION WP3.Excellentresearchersforthecommunity3.6.PilotMentoringsystemintroducedStartdate Enddate 14.10.2017.


Pilotmentoringsystemiscreated,andtestedatleastatonefaculty(department)ofeachWBPuniversity,withthepurposeofaidingthenewlypromotedassistantprofessorstobetterrespondtonewresponsibilities.ThisisintendedasapossibleresponsetotheneedofthejuniorteachingstafftocontinuereceivinghelpandguidancefromtheirsupervisorsafterthecompletionoftheirPhDstudies,giventhatthisispreciselythemomentthatiscrucialtoasuccessfulcontinuationoftheircareers.


Plannedresults


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INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.7.MeasuresforenhancementofmultidisciplinarityinresearchStartdate Enddate 14.01.2018.


MotivatedbyagenerallackofmultidisciplinarityinresearchinWBPuniversities,aworkshopistobeorganizedfor50participantsateachofWBpartneruniversitytodemonstratethebenefitofmultidisciplinaryapproaches,withspecificcasestudiesofapoorandprofitableresearch,atwhichalsotheexampleoftheUniversityofNis,whereaScientificCouncilforMultidisciplinaryStudieshasbeenestablished,isofferedtotheremainingWBCpartners.


Plannedresults

INSTITUTION UoMWP3.Excellentresearchersforthecommunity3.8GuidebookpublishedStartdate Enddate 14.04.2018.


AguidebookinEnglishistobepreparedandpublished,withthepurposeofhelpingyoungresearchersatthestartingpointoftheircareers,containinganswerstomanytypicalquestionsrelatedtopublishingtheirfirstpaper,browsingscientificjournals’databases,SCIlists,citationindicesandimpactfactors,participationinscientificconferencesetc.


UoMhasalreadytakenitsspecifictaskintheactivity.

Plannedresults

UoMwillcontributewiththechapteronhowtosuccessfullypublisharesearchpaperinrenownedjournals,wihtthechaptertitled:"Writing & Publishing of Scientific Paper"


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INSTITUTION [email protected](QAC)establishedStartdate Enddate 14.01.2016.


Re@WBCQACconsistsof5membersrepresenting5partnerinstitutions:UniversityofNis,UniversityofMontenegro,UniversityofLiege,UniversityofEastSarajevo,UniversityofTirana.


QACwasformedatthekick-offmeetingattheUniversityofNisinDecember2015,whichwasattendedbytwoUoMrepresentatives.BecauseUoMistheleadpartnerofthisworkpackage,itsrepresentativesatthemeetingpresentedthewholeworkpackagetotheConsortium,includingtasksandobligations.QACisalsoconfirmedattheSCmeetingattheUniversityofBelgradeinDecember2016.

Plannedresults

UoMisorganizingthefirstQACmeetingonMarch23-25,2017todiscussandevaluatetheprogressoftheprojectrealization.

INSTITUTION UoMWP4.QualityatRe@WBC4.2.ProjectqualityproceduresdevelopedStartdate Enddate 14.06.2016.


Inordertoensurestress-freeandsuccessfulrealizationofqualitymanagement,Re@WBCdevelopedrelevantdocumentsandtemplatesnecessaryforefficientprojectdevelopment.Inthefirstplace,itcreatedaFinancialManagementGuide(FMG)tohelpallpartnerswiththemostsensitiveissueofbudgetmanagementandharmonizeallfinancialpracticesofthepartners.BesidestheFMG,varioustemplatesweredesignedtofurtherfacilitateallproceduresrelatedtoactivitiesleadingtostaffcostsandtravelcosts.ThisinfactmeansthatbesidestheregularsupportingdocumentsrequiredbytheAgency,Re@WBCwillprovidethepartnerswiththetemplatesforallthoseoccasionswhicharenotpreciselyadministrativelyregulated(justifyingtravellingbypersonalcar,etc.).


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TogetherwithUNI,UoMcreatedthefollowingdocuments:1.QualityControlandMonitoringManual2.FinancialManagementGuide3.DisseminationandExploitationManagement4.Varioustemplatestofacilitatealltheproceduresrelatedtotheprojectactivities.

Plannedresults Achieved.

INSTITUTION [email protected] Enddate 14.10.2018.


RegularreportingontheprogressofallWPsiscompulsory.Itisplannedthateachleadpartnerorganizesthewritingofthesereportsatregularintervals.ThissortofinternalmonitoringisveryusefulsinceitprecludessignificantdelaysintherealizationofWPsandmakestheleadpartnersperformasortofSWOTanalysiswhichgivesaclearpictureabouttheprogressmadeandgapsthatneedtobeattendedto.Self-evaluationreportsareanindicatorofprojectquality.


UoMhassofarregularlyreportedontheimplementationofitsactivities.

Plannedresults

Regularreportingwillalleviateanyapproachingdifficultiesandleadtosuccessfulimplementationoftheproject.

INSTITUTION [email protected] Enddate 14.10.2018


Itisassumedthatallpartners,regardlessofthefactwhethertheyhavetheroleofWPleadersornot,provideannualreportsontheirachievementssofar.Theseannualreportswillsumuptheprogressinthegivenperiod,andallowQACtogetaclearpictureoftherealizationoftheproject.IfthereareanydiscrepanciesbetweentheWorkplanandtherealizedactivities,QACwillreacttimelyandpreventfurtherdelays.


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TheformfortheregularannualqualityreportingisdevelopedincooperationofUoMandUNI.

Plannedresults

EachRe@WBCpartneristousethisformandreporttotheQAC.QACwillperformareportanalysisforYearOneoftheprojectfirst,andtheneachsucceedingyear.



OneoftherolesofQACistoanalyzeregularreportsbyallWPleadersandannualreportsdeliveredbyallpartners.Thisstepisnecessaryinordertoprepareanactionplanfortheremedyofallproblemspossiblyidentifiedinthereports.TheconclusionsmadebyQACarecompulsoryforallprojectpartners.Webelievethatannualreportingissufficientforgoodmonitoringofthedynamicsoftheproject.


Astheworkpackageleader,incooperationwithUNI,UoMhasdevelopedthetemplateforannualreporting,i.e.thisparticularone.Wehaven'treceivedanyreportsyet.

Plannedresults

Uom,astheworkpackageleader,willreceivereportsandtogetherwiththeothermembersofQAC,analisethemandsuggestfurthureprocedures.

INSTITUTION [email protected] Enddate 14.06.2017


BesidesregularinternalmonitoringreportsontheprogressofallWPs,andinlinewiththerequirementforexternalmonitoring,anexternalexpertinthefieldofEACEAprojectevaluationwillbesub-contracted.Histaskwillbetoreviewalldocumentsproducedinthefirsthalfoftheprojectandpasscommentsandsuggestionfortheirimprovement.Also,hewillinspectallsupportingdocumentsforpossiblemistakesanderrors.Further,reviewingtheWorkplantheexpertwillidentifyalldelaysandomissionsintherealizationof


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projectactivities,andpointthemtotheQACandConsortiumforcorrection.


EACEArepresentative,FrancoBurgio,andtwomembersoftheNEO,VanjaDrljevićadnRankoLazović,wereinthemonitoringvisitattheUniversityofMontenegroinMay2016,FacultyofPhilology,Nikšić.TheywerewelcomedbythedeanandthevicedeanoftheFacultyofPhilology,andwerepresentedtheprojectbyMarijaKrivokapić.

Plannedresults

EACEArepresentativeandthememberoftheNEOweresatisfiedwiththemonitoringvisitattheUniversityofMontenegroinMay2016.

INSTITUTION UoMWP5.DisseminationandexploitationatRe@WBC5.1.Projectweb-sitecreatedandregularlyupdatedStartdate Enddate


Projectwebsiteiscreated,intendedforpostingallprojectpromotionmaterials,trainingmaterials,seminarpresentationsandotherprojectmaterials.Makingthematerialspubliclyavailable,ispartofensuringasustainableandeffectivedisseminationprocess.Likewise,ateachofthepartneruniversities’websitesaRe@WBCwebpageiscreatedwithasimilarpurpose.


UoMregularlysendsinputsaboutitsactivitiesfortheRe@WBCwebsitetobeupdated.UoMhasalinktotheRe@WBCwebsite,buthasnotcreateditsownRe@WBCwebpage.

Plannedresults

InformationonalltheprojectactivitiesandproductsareavailableontheRe@WBCwebsite.

INSTITUTION UoMWP5.DisseminationandexploitationatRe@WBC5.2.PromotionalmaterialdistributedStartdate Enddate 14.08.2018


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Appropriateprojectpromotionalmaterialisdesignedanddistributedtoallresearchers,throughwhichtheyareregularlykeptpostedoncurrentprojectactivities.Ofparticularimportancearecarefullydesignedbookletsthatarepublishedatthebeginningoftheprojectanddistributedtoresearchersthoughtheirfaculties/departments,thepurposeofwhichisraisingawarenessfortheroleandsignificanceofimplementingHRS4R.


UNIemailedUoMtheRe@WBCposterandbrochure.UoMprintedthemforthedisseminationpurposesanddisplayedduringthemonitoringvisit,attheseminar,andwillsoinfutureactivities.

Plannedresults

UoMwillcontinuedisseminatinginformationaboutRe@WBC.Wearelookingforwardtotheplannedbookletsthataretobedistributedtoourresearchers,thepurposeofwhichisraisingawarenessfortheroleandsignificanceofimplementingHRS4R.


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INSTITUTION UoMWP5.DisseminationandexploitationatRe@WBC5.3.ProjectresultsdisseminatedStartdate Enddate 14.10.2018.


Variouseventsareplannedtobeorganizedaspartoftheprojectdisseminationprocess.Appearancesinmediaarealsoplanned,throughwhichtheawarenessofthegeneralpublicisraisedfortheimportanceofimplementingHRS4R.


[email protected]://www.filoloski.ucg.ac.meihttp://www.ucg.ac.me/me/o-univerzitetu/centri/centar-za-medjunarodnu-saradnju/medjunarodni-projekti

Plannedresults

UoMplanstodisseminatetheinformationaboutRe@WBCduringregularinfo-daysandopendays,andcontinuedoingsoattheUniversitymeetingsandthemeetingsofitsfaculties.

INSTITUTION [email protected]"HRExcellenceinResearch"obtainedbyanumberofWBpartneruniversitiesStartdate Enddate 14.06.2018.


"HRExcellenceinResearch"labelisobtainedbyanumberofWBPuniversities.ThiswillpresumablyboostfutureenhancementoftheHRpotential,andtaketheuniversitiesupalevelcloserinthatrespecttothehighlydevelopedEuropeanuniversities.


UoMisworkingonmappingthecurrentconditionswhenitcomestoitsresearchandresearchmanagement,withanintentiontoapplyforthelabel.

Plannedresults

UoMmeetsnumerousoftherequestsofC&Canditisexpectedthatitwillreceivethelabel.


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INSTITUTION UoMWP5.DisseminationandexploitationatRe@WBC5.5.EstablishmentofawardsforyoungresearchersStartdate Enddate 14.07.2017.


Preciseawardcriteriaaretobecreatedandadequatelyformulatedbylawsconcerningthesystemofawardsaretobeadopted,inordertostimulateandmotivateyoungresearchers(prizes,promotionalevents,grantsetc.),withatendencyoffurthercontinuationofthispractice,possiblyleavingCareerDevelopmentCentersinchargeofit.


Plannedresults

TogetherwiththeConsortium,UoMwillworkondevelopingcriteriaandintroducingbylawsforacontinualsystemofawardsfortheyoungresearchers.

INSTITUTION UoMWP5.DisseminationandexploitationatRe@WBC5.6.MentoringsystemadoptedStartdate Enddate 14.10.2018Descriptionoftheactivitycarriedout

TheMentoringsystemisendorsedbytheuniversities’managementboardsandmademandatorybyinstallingappropriatebylaws.Wefirmlybelievethatthemanagementboards,alreadyhavingrecognizedaneedforinstallingsuchasystem,willreadilyembracetheadoptionofthesebylaws.


Plannedresults


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INSTITUTION UoMWP5.DisseminationandexploitationatRe@WBC5.7.StrategyoncontinualtrainingofresearchersadoptedStartdate Enddate 14.04.2018.


Auniversitystrategyoncontinualtrainingofyoungresearchersonresearchmethodologyandprofessionalskillsiscreatedandadopted,entrustingtheCDcenterswiththeorganizationofthesetrainings.ThisisanaturalresponsetogenerallyacceptedopinionintheWBPuniversitiesthatcontinualtrainingofyoungresearchersisnecessaryinordertomaintainthequalityofresearchandincreasetheproductionrateofnewresults.


Plannedresults


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INSTITUTION UoMWP6.ManagementatRe@WBC6.1.Kick-offandcoordinatingmeetingsrealisedStartdate Enddate 10.-11.12.2015.


Attheprojectkick-offmeeting,heldatUNI,thecoordinatorpresentedtheprojectactivitiesandideastotheConsortiumrepresentativessothateverydetailwasclearandtransparenttoalltheparticipants.Relevantinternaldocumentswereadopted.Theprojectmanagementbodiesresponsibleforthecompletemanagementoftheprojectrealizationweresetup(SC,WPleadorganisations,QAC,PCB,etc...).Thereportsontheresultsofthemeetingwerepostedontheprojectwebsite.SecondcoordinationmeetingwasheldattheUniversityofBelgrade,inDecember2016.


TworepresentativesofUoM,MarijaKrivokapićandOliveraPopović,attendedthekick-offmeetingandgave2presentations:oneontheUniversityofMontenegro(itsdevelopment,organisation,units,internationalrelations,projects,research,mission,andtheprojectEVOLUNIMONT),andonthe"Workpackage4Development"ofRe"WBC.

Plannedresults

UoMplanstoparticipateatallthecoordinatingmeetingsandcontributetothegoodsolutionsandimplementationoftheproject.UoMisorganizingtheQACmeetinginMarch2017.

INSTITUTION UoMWP6.ManagementatRe@WBC6.2.ProceduresforprojectmanagementStartdate Enddate 14.06.2016.


Inthecourseofprojectrealisation,relevantdocuments,standardsandprotocolsweretobeadoptedandrelevantdecisionsaretobepassedatregularmeetingsoftheprojectmanagementbodiesandatcoordinationmeetingstofacilitateprojectrealisation.Thesedocuments,standardsandprotocolsaretodefinehowtheprojectistobecarriedout,monitoredandcontrolled.Theywilldefinitelycontributetowardssuccessfulrealisationofprojectmanagementaswellastherealisationofprojectactivitiesbecausemisunderstandingswillbeprevented,andallactivitiesmademoreefficient.Allproceduresforprojectmanagementweretobepreparedandadoptedbymid-June2016atthelatest.


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UoMqualitycontrolandmanagementactivitieswithinRe@WBCaresetsothat:1.Rector'sCollegiumdecidesontheemployeeswhowillrepresentUoMandtakepartintheproject,aswellasdeterminesthecoordinatoronitsside.TheseindividualshavesignedindividualagreementswithUoMfortheirparticipationintheproject.2.Thecoordinatorisresponsibleforalltheactivitiesintheproject.Thecoordinatorchosesthemostsuitableindividualstoperformcertainactivitiesorworktowardsachievingtheprojectedproducts.3.Thecoordinator'sdecisionsaresubmittedfortheapprovalofthedeanofthefacultyand/ortheVicerectorforinternationalrelations.Upontheapprovaltheactivitiesareperformed.4.Allthedocumentsrelatingtotheactivities,thetasksdone,travelsconduted,etc.arecollected.AllthecostsarecoveredbyadequatedocumentscreatedbyeitherEACEAortheRe@WBCcoordinatorandarekeptattheUniversity'sCentralFinancialOffice.

Plannedresults Transparentandsuccessfulmanagementoftheproject.


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ThepracticeofsigningPartnershipAgreements(PA)hasprovenmostusefulinthelightofallthedifferencesininstitutionalpracticesevenwithin one country, let alone bewteen the countries in the WBCregion or between theWBC region and EU partners. PA should besigned between the grantholder institution (UNI) and eachConsortiummember.PAwillcomprisethefollowingheadings:1. Subjectofthepartnershipagreement2. Durationoftheagreement3. Paymentoffundsandmdalities4. Irregularitiesandrepaymentoffunds5. Managementofprojectandconsortiumdecision-makingmodalities6. Specificobligationsofthecoordinator7. SpecificobligationsofthePartner8. ObligationsoftheCoordinatorandthepartners9. Accounting,record-keepingandreporting10. Intellectualproperty11. Audits12. Informationandpublicity13. Changesintheprojectpartnership14. Language15. Conflictresolution16. Competentandapplicablelaw17. Otherprovisions18. Termination


PAagreementbetweenUoMandUNIissignedinthefirstfewmonthsoftheprojectlifetime.

Plannedresults UoMandUNIbothrespectthesignedissuesinthePA.

INSTITUTION UoMWP6.ManagementatRe@WBC6.4.SoftwareplatformforprojectmanagementStartdate Enddate 14.10.2018


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Re@WBCdevelopedaninternetsoftwareplatformotimproveprojectmanagement.Besidesthewebsiteasthepublicplaceavailabletoallinterstedpartieswhowouldliketogetinformationabuttheproject,themanagementplatformisausefulinternettoolavailabletotheConsortiumforon-linemanagement.Thepurposeoftheplatformistoallowbettercommunicationbetweendifferentprojectpartnersandtosecuremoreefficientmanagementoftheprojectactivities.Allprojectdocumentsareandwillbeuploadedontheplatformandselectivelyavailabletoprojectmanagementbodiesprovidedwithpasswords.Thegrantholderwillhaveaccesstoallpartsoftheplatform.Electronicversions,eitherinWord,PDGorExcelformats,ofallsupportingdocumentswillbestoredthereforsafekeepingandinspection.


UoMactivelysubmitsalltherequireddocumentstotheproject'splatformtothebestofitsability.

Plannedresults

UoMwillcontinueactivelyparticipatinginuploadingalltherequireddocumentstotheproject'splatformtothebestofitsability.


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INSTITUTION [email protected] 15.10.2015.Enddate 14.10.2018Descriptionoftheactivitycarriedout

Communicationisakeytosuccessfulmanagementandefficientprojectrealisation.Withthisinview,day-to-daycoordinationactivitieswillallowcommunication,recordkeeping,informationdissemination,etc,atalllevels,fromWPteamstotheConsortimasawhole.Coordinationisdoneinthemostoptimalwayonadailybasistoensurethattheprojectrealizationissuccessful,anticipatingandpreventingpossibledifficulties.Thekeypersonsinthecommunicationflowwillbetheprojectcoordinator,themembersoftheSC,andtheleadersofWPs.


Thecommunicationabouttheproject'sactivities,tasks,products,etc.atUoMhasbeencontinualandtransparent.

Plannedresults

Thecommunicationabouttheproject'sactivities,tasks,products,etc.atUoMwillcontinuebeingunhinderedandtransparent,whichwillleadtosuccessfulimplementationoftheproject.

INSTITUTION [email protected] 15.10.2015.Enddate 14.10.2018.


The most important management document is the FinancialManagement Guide which regulates financial transactions betweenpartners.Itconsistsofthefollowingchapters:

1. Financialreportingandexchangerates2. Budget headings (eligible costs, supporting documents, maximum

rates)3. The Project management platform and availability of financial

documentsofallpartners4. EACEAdocumentsrelaedtosoundprojectfinancialmanagement

TheFMGisdraftedincollaborationwiththeConsortiummembersandafterbeingadoptedisdistributedtoallpartners.Whenallotherinformationrelatedtothedocuments,standardsandprotocolsweredevelopedforthepurposeoftheprojectmanagement,theywerepostedonthewebsite.Ithelpsefficientandsystematicbook-keepingwhichwillgreatlyfacilitatewritingmid-termandfinalreports.


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UoMistheco-creatoroftheFMG.

Plannedresults

Transparentandcorrectfinancialmanagement.

INTERNALQUALITYASSURANCEPROCEDURES UoMqualitycontrolandmanagement

activitieswithinRe@WBCaresetsothat:1.Rector'sCollegiumdecidesontheemployeeswhowillrepresentUoMandtakepartintheproject,aswellasdeterminesthecoordinatoronitsside.TheseindividualshavesignedindividualagreementswithUoMfortheirparticipationintheproject.2.Thecoordinatorisresponsibleforalltheactivitiesintheproject.Thecoordinatorchosesthemostsuitableindividualstoperformcertainactivitiesorworktowardsachievingtheprojectedproducts.3.Thecoordinator'sdecisionsaresubmittedfortheapprovaltothedeanofthefacultyand/ortheVicerectorforinternationalrelations.Upontheapprovaltheactivitiesareperformed.4.Allthedocumentsrelatingtotheactivities,thetasksdone,travelsconducted,etc.arecollected.AllthecostsarecoveredbyadequatedocumentscreatedbyeitherEACEAortheRe@WBCcoordinatorandarekeptattheUniversity'sCentralFinancialOffice.

REPORTPREPAREDBY VladimirPesic,MarijaKrivokapic,OliveraPopovic.

DATE 15.02.2017.

Documents

Erasmus + Project No 561586-EPP-1-2015-1-RS-EPPKA2 …rewbc.ni.ac.rs/wp-content/uploads/2016/12/Annual-report-final-University-of-Montenegro.pdfAuthor/s of the deliverable Olivera